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Home My WebLink AboutContract CAG-15-170 Memo of Understanding Between the City of Renton and Puget Sound Energy/Intolight Regarding Conversion of Street Lights to LED Lights August 3, 2015 Renton is interested in replacing the high pressure sodium (HPS) and metal halide fixtures with energy conserving light emitting diode (LED) fixtures in the city's existing streetlights; and Renton is completing a project to convert all of the street lights it owns to LED lights and has benefitted by the resulting reductions in power consumption and large cost savings; and Renton pays PSE for the power consumption and maintenance associated with approximately 2,600 PSE-owned street lights located in Renton right-of-way that do not utilize LED fixtures; and Renton wishes to replace these fixtures with LED fixtures in order to achieve similar reductions in power consumption and costs; and PSE is also interested in promoting energy conservation, and offers financial incentives for customers to convert to systems that consume less power; and PSE is willing to replace the HPS street lights with LED street lights, with the City of Renton's authorization. 1. Scope of Work PSE shall furnish necessary personnel and services to replace all HPS Cobrahead Drop Lens and Flat Lens streetlights it owns in Renton right-of-way such that all fixtures are replaced with LED fixtures. Cost to be charged to Renton for this work is set forth in Street Lighting Authorization Letter (Attachment "A") and the fixtures to be replaced are listed in Attachment "B". 2. Period of Performance The actual conversion of lights will begin approximately in the first quarter of 2016, and will take several months to complete. If resources permit, work may begin sooner, with the City of Renton's approval. The street light crews will work four (4)ten hour days Monday through Thursday starting at 8:00 a.m. Start and end times may need to be altered along busy arterials, as established in the traffic control plan (see part 4.). PSE will work with Renton to determine areas/phases that should be done first, second, etc. 2. 3. Billing The adjustment to monthly billing will start approximately six (6) months after substantial completion of the streetlight conversion project. The adjusted billing shall be retroactive to the date of substantial completion of the project. 4. Payment PSE shall submit an invoice to Renton for the one-time conversion charges upon substantial completion of the streetlight conversion project. Renton shall pay all invoices from PSE within thirty (30) days of receipt of property executed invoice vouchers. 5. Traffic Control The City of Renton's Transportation Operations section will prepare traffic control plans for typical operations on arterial and non-arterial streets. Work on arterial streets shall be permitted from 8:30am to 3:30pm on weekdays. Work on non-arterial streets shall be allowed from 7:00am to 7:00pm. Any other time periods will need to be approved by Renton on a case-by-case basis. PSE will provide two (2) flaggers and standard traffic control equipment such as an arrow signs, cones, etc. as part of the contract cost identified in Attachment "A". If there are areas where a third flagger is needed, or where establishment of reader boards is required in advance of the work, costs for these extra provisions shall be borne by Renton. 6. Permit Fees The cost identified in Attachment "A" does not include permit fees. Any permit fees shall be paid or reimbursed by Renton. 7. Notification to Residents On a regular basis, PSE's Service Provider, Potelco, will inform Renton with a one week (5 work day) advance of what phase of the conversion they will be working so that Renton can provide advance notification to the residents. Renton will have copies off all work sketches, by phase so they will know exactly what area is impacted by each phase. Renton will be responsible to provide such notification to the residents once Renton has received the weekly update from PSE. 8. Resident Requests and Inquiries Requests and inquiries from residents shall be directed to Renton, with the exception of safety issues which may be directed to either Renton or PSE. Renton will notify PSE in 3. writing if an item needs to be addressed or answered by PSE. After-the-fact modifications, including (house-side only) shields will be provided by PSE at an additional cost to Renton. Timing of PSE installing the modification will depend on the scope of the requested work, but generally it will be done within 30 days. 9. Renton's Modifications and Upgrades Any modifications required by Renton must be submitted in writing to PSE before the work is done. 10. Insurance PSE commits its self-insurance program to Renton to guarantee compliance with the commitments and obligations for the streetlight conversion project. 11. Project Contacts: Renton's representative is: Chris Barnes, Transportation Operations Manager Phone: (425) 430-7220 e-mail: cbarnes@rentonwa.gov PSE's project manager is: Mike Hammons, Project Manager Phone: (425) 765-1395 e-mail: mike.hammons@pse.com INTO � lF . . . . " pia(e*x3m , (Zi2s}456-z496 pu Box 97O34, at ()PC F (425)02 049 o,xevur.Wos^wgton»uoovvrm ',go^ws" /m° c�y, Street Lighting Authorization Letter Schedule 53P LED Conversion July 14. 2015 Mr. Greg Zimmerman, P.E City of Ren ton Public Works Department Administrator 1055 South Grady Way, 5th Floor Penton, WA 08057 Re: City of Renton — LED Conversion at Various Locations Dear Mr Zimmerman With you, signed authonzadon. PSE will change out an estimated total of 2,593 existing 70 Watt—400 Watt High Pressure Sodium (HPS) street lights to General Electric Cobra Head Flat-Lens LED cobra heads. PSE will not change out the existing luminaires to the LED equivalent in lumen output but rather will change out the existing luminaires to the equivalent of the next wattage down; for example a 100 Watt HPS Luminaire will be replaced with a 45 Watt LED |u*oinair*, which is equivalent to a 70 Watt HPS luminaire and a 400 Watt HPS Luminaire will be replaced with a 138 Watt LED luminaire, which is equivalent to a 250 Watt HPS Luminaire. These are examples and this practice will apply to all wattages per the request for the City of Renton Public Works department. The estimated cost for the conversion of 2.593 luminaires is $497,705.47 This amount may be adjusted as field engineering wortr is cornplmed and data records are trued up Payilient for installation will be requesteri Li0fl completion of each phase cf the project. This estimate is valid for 90 Days. The new monthly energy/maintenance charge for the street lights after conversion to LED is estimated to be $22,913.87, as compared to the current monthly energy/maintenance charge of$34.498for the HPS luminaires. This service is being offered per our Schedule 5.3 Electric Tariff. By signing this letter and returning it, you are stating that you authorize PSE to do the work and this order will be released to construction for scheduling. Please return one signed copy in the envelope provided and retain the other for your records We estimate that the conversions will beciin in the first quarter cf 2016 |fyou have any questions please Gail mea\425'456-252O Sincereky, —'-_-- Danielle Troupe Account Manager PSE / |n<oLight The above ocepteci and .uthorization is given 434 • By td 111.1 �� __._____-_-__ ' ^ ' Mr UeniaL�w^ X� - b, ' ^' �t� Cl�� / ' ~ TiUe kXsynr City of Renton Atki 41" '.