HomeMy WebLinkAboutContract CAG-15-164
King County
YOUTH SPORTS FACILITIES GRANT CONTRACT—2015
Department/Division Natural Resources and Parks / Parks Division
Agency: Renton Parks and Recreation
Project Title: Cedar River Boathouse
Contract Amount: $67,500 Fund Code: 1638
Contract Period From: January 1,2015 To December 31,2016
Contract Number:
THIS CONTRACT is entered into by KING COUNTY(the"County"),and Renton Parks and Recreation
(the"Agency"),whose address is 1055 S. Grady Way, Renton,WA 98057
WHEREAS,King County is the manager of the Youth Sports Facilities Grant(YSFG)Program;
WHEREAS, the Agency is either a public agency or a non-profit organization whose land or facility
will provide recreational or athletic opportunities primarily to youth under 21 years of age;
WHEREAS, King County has selected the identified agency to be awarded a Youth Sports Facilities
Grant to assist in capital improvements for increased recreational opportunities;
WHEREAS, the Agency and/or landowner whose property will receive these improvements will
develop,program,operate,and maintain the facility to address a recreation need in King County;
WHEREAS, King County has the authority under KC Ordinance 10454 to enter into agreements for
the use of King County funds by public agencies and/or non-profit organizations to provide a service
to the public,
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NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be
made and performed by the parties hereto,the parties covenant and do mutually agree as follows:
1. SCOPE OF SERVICES
The Agency shall provide services and comply with the requirements set forth hereinafter and in
the following attached exhibits,which are incorporated herein by reference:
® Scope of Services Attached hereto as Exhibit I
® Budget Attached hereto as Exhibit II
® Invoice Voucher Attached hereto as Exhibit III
® Reporting Attached hereto as Exhibit IV
® Design Documents Attached hereto as Exhibit V
® Insurance Certificate Attached hereto as Exhibit VI
• W-9 Attached hereto as Exhibit VII
2. TERM OF CONTRACT
This Contract shall commence on the 1st day of January, 2015, and shall expire on the 31st day of
December, 2016,unless extended or terminated earlier, pursuant to the terms and conditions of the
Contract.
3. PREMISES
This grant project is located at: Renton's Cedar River Boathouse
Commonly known as {Renton's Cedar River Boathouse},and referred to herein as "the Premises."
4. PARTIES
•
All communication, notices,coordination,and other tenets of this Contract shall be managed by:
On behalf of King County:
Butch Lovelace, YSFG Program Manager
King County Department of Natural Resources and Parks
201 South Jackson Street, Suite 700
Seattle, WA 98104-3855
Email: butch.lovelace@kingcounty.gov
Phone:206.477.4577
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On behalf of:
Peter Renner
Renton Parks and Recreation
1055 S. Grady Way,Renton, WA 98057
Email:prenner@rentonwa.gov
Phone: 425.430. '9 ‘4,0G-
5.
(o0s5. COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for satisfactory completion of the services and
requirements specified in this Contract after the agency submits an invoice and all
accompanying reports as specified in the attached exhibits. The County will initiate
authorization for payment after approval of corrected invoices and reports. The County shall
make payment to the Agency not more than 30 days after a complete and accurate invoice is
received.
B. The Agency shall submit its final invoice and all outstanding reports within 15 days of the date
this Contract expires or is terminated. If the Agency's final invoice and reports are not
submitted by the day specified in this subsection,the County will be relieved of all liability for
payment to the Agency of the amounts set forth in said invoice or any subsequent invoice.
6. OPERATING BUDGET
When a budget is attached hereto as exhibit II, the Agency shall apply the funds received from the
County under this Contract in accordance with said budget. If, at any time during the Term of this
Contract,the Agency expects that the cumulative amount of transfers among the budget categories,
i.e. Project Tasks, may exceed 10% of the Contract amount, then the Agency shall request an
amendment to this Contract. Supporting documents necessary to explain fullythe nature and
purpose of the amendment must accompany each request for an amendment. County approval of
any such amendment shall not be unreasonably withheld.
7. COMMUNICATION
The Agency shall recognize King County Parks as a fiscal sponsor for the grant project in the
following manner:
A. Plaque: At the time of project completion or dedication, whichever comes first, the Agency
shall install on or near the facility a plaque provided by the County that notes King County as a
fiscal sponsor.
B. Events: The Agency shall invite and recognize King County Parks at all events promoting the
project during construction,and at the final project dedication.
C. Community relations: The Agency shall recognize King County Parks as a fiscal sponsor in all
social media,websites,brochures,banners,posters,press releases, and other promotional
material related to the Project.
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8. PUBLIC ACCESS;PRIORITY OF USE; SCHEDULING
The Agency shall to the greatest extent reasonably possible make the project available for use by
the general public without imposing unreasonable requirements for public use. The Agency shall
to the greatest extent reasonably possible give priority of use to persons under the age of twenty-
one. Fees for use of the project shall be no greater than those generally charged by public
operators of similar facilities in King County. The period of time that the Agency must provide
public access and priority of use is based on the level of County funding as set forth below. If the
facility is removed from public recreational use before the end of the specified period, then the
Agency shall reimburse the County's funding on a pro rata basis, determined by dividing the
number of years of lost public use by the total years of required dedication, multiplied by the total
County grant amount.
By way of example only, if the County makes a $10,000 grant to Agency X, then the agency's
project must be dedicated to public use and priority of use by youth for 5 years. If Agency X
eliminates public access to the project after 3 years, such that 2 years of public access and youth
priority are lost,then Agency X must repay the County$4,000(2/5 * 10,000=$4,000).
Range of County Grant Required Period of Dedicated Public Use/Youth Priority
0-$14,999 5
$15,000-$29,999 8
$30,000-$49,999 12
$50,000-$75,000 15
If the completed project is subject to scheduling or reservation for use, then the Agency shall post
the use schedule and the Agency's scheduling or reservation policies,practices, and information in
a highly visible location near the project and/or on their website; and the Agency shall permit the
public to schedule or reserve use of the completed project consistent with the requirements of this
section 8.
Agency's duties under this section 8 will survive the expiration or earlier termination of this
contract.
9. GREEN BUILDING
King County is committed to promoting and using green building practices in construction
projects. Though not required, King County strongly encourages practices that conserve resources,
use recycled content materials,maximize energy efficiency, and otherwise consider environmental,
economic and social benefits in the design and construction of a building project.
10. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental accounting
and financial reporting standards in accordance with Revised Code of Washington(RCW)Chapter
40.14.
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11. MAINTENANCE OF RECORDS
-A. The Agency shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Contract funds and compliance with this
Contract.
B. These records shall be maintained for a period of six(6) years after the expiration or earlier
termination of this Contract unless permission to destroy them is granted by the Office of the
Archivist in accordance with Revised Code of Washington(RCW)Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Contract, of the aforesaid books, records, documents, and
other evidence and shall notify the County in writing of any changes in location within ten
(10)working days of any such relocation.
12. RIGHT TO INSPECT
King County reserves the right to review and approve the performance of Agency with regard to
this Contract, and, at its sole discretion, to inspect or audit the Agency's records regarding this
Contract and the Project upon reasonable notice during normal business hours.
13. COMPLIANCE WITH ALL LAWS AND REGULATIONS
The Agency, in cooperation and agreement with the owners of the Premises, shall comply with all
applicable laws, ordinances and regulations in using funds provided by the County, including,
without limitation, those relating to providing a safe working environment to employees and,
specifically, the requirements of the Washington Industrial Safety and Health Act(WISHA); and,
to the extent applicable, those related to "public works," payment of prevailing wages, and
competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs
associated with achieving such compliance without notice from King County; and further agrees
that King County, does not waive this section by giving notice of demand for compliance in any
instance. The Agency shall indemnify and defend the County should it be sued or made the
subject of an administrative investigation or hearing for a violation of such laws related to this
Contract.
14. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve of the
Agency's performance, it will give the Agency written notification of unacceptable
performance. The Agency will then take corrective action within a reasonable period of
time,as may be defined by King County in its sole discretion in its written notification to the
Agency.
B. The County may withhold any payment owed the Agency until the County is satisfied that
corrective action has been taken or completed.
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15. TERMINATION
A. The County may terminate this Contract in whole or in part, with or without case, at any
time during the Term of this Contract, by providing the Agency ten (10) days advance
written notice of the termination.
B. If the termination results from acts or omissions of the Agency, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Agency shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Agency by the County.
C. Any King County obligations under this Contract beyond the current appropriation year are
conditioned upon the County Council's appropriation of sufficient funds to support such
obligations. If the Council does not approve such appropriation, then this Contract will
terminate automatically at the close of the current appropriation year.
16. FUTURE SUPPORT; UTILITIES AND SERVICE
The County makes no commitment to support the services contracted for herein and assumes no
obligation for future support of the activity contracted for herein except as expressly set forth in
this Contract. The Agency understands, acknowledges, and agrees that the County shall not be
liable to pay for or to provide any utilities or services in connection with the construction,
operation,maintenance, or use of the project contemplated herein.
17. HOLD HARMLESS AND INDEMNIFICATION
The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless
King County, its appointed and elected officials, and employees from and against liability for all
claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons,
death, or property damage which is caused by, arises out of, or is incidental to any use of or
occurrence on the Project that is the subject of this Contract, or the Agency's exercise of rights and
privileges granted by this Contract, except to the extent of the County's sole negligence. The
Agency's obligations under this section shall include:
A. The duty to promptly accept tender of defense and provide defense to the County at the
Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents;and
C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51
RCW. but only to the extent necessary to indemnify King County, which waiver has been
mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to
enforce the provisions of this section, all such fees, expenses and costs shall be recoverable from
the Agency.
In the event it is determined that RCW 4.24.115 applies to this Contract, the Agency agrees to
protect, defend, indemnify and save the County, its officers, officials, employees and agents from
any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind
whatsoever for bodily injury to persons or damage to property(hereinafter"claims"),arising out of
or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all
tiers, acts or omissions, performance of failure to perform the rights and privileges granted under
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this Contract, to the maximum extent permitted by law or as defined by RCW 4.24.115, as now
enacted or hereafter amended.
A hold harmless provision to protect King County similar to this provision shall be included in all
Contractor or Subcontractor Agreements entered into by Agency in conjunction with this Contract.
Agency's duties under this section 17 will survive the expiration or earlier termination of this
contract.
18. INSURANCE
A. Liability Insurance Requirements. Notwithstanding any other provision within this Contract,
the Agency shall procure and maintain the following Minimum Limits of Insurance and
shall require their contractors to procure and maintain: -
1. Commercial General Liability. (to include Products-Completed Operations)
insurance against claims for injuries to persons or damages to property that may
arise from or in connection with activities under this Contract. General liability
insurance shall be as broad as that provided by Commercial General Liability
"occurrence"form CG0001 (Ed. 11/85).
The insurance limits shall be no less than One Million dollars ($1,000,000)
combined single limit per occurrence and Two million dollars ($ 2,000,000) in the
aggregate for bodily injury and property damage
2. Automobile Liability. Insurance Services form number CA 00 01 (Ed. 1/80) any
auto. If the grant includes the use of automobiles,the Limit of Liability shall be no
less than One Million dollars($ 1,000,000)per occurrence.
3. Workers Compensation/Stop Gap. If the recipient or its contractors has employees,
parties shall provide Statutory Workers Compensation coverage and Stop Gap
Liability for a limit no less than One Million dollars($1,000,000)
4. Professional Liability. If the grant includes the use of Professional Services, a Per
Claim/Aggregate Limit of$ 1,000,000. shall be provided.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than $ 5,000.00 in value, the Agency shall provide "All Risk" Builders
Risk or Property" coverage for the full replacement value of the project/property
built/purchased. King County shall be listed as a Loss payee as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as additional
insured with respect to liability arising out of activities performed by the Agency and its
contractors. Additional Insured status shall include Products-Completed Operations.
D. To the extent of the Agency's or its contractor's negligence,their insurance respectively shall
be primary insurance with respect to the County, its officers, employees and agents. Any
insurance or self-insurance maintained by the County, and its officers, officials, employees
or agents shall not be subjected to contribution in favor of the Agency or its contractors
insurance and shall not benefit their in any way.
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The Agency's and its contractors' insurance shall apply separately to each insured against
whom a claim is made or a lawsuit is brought,
subject
to the limits of the insurer'sliabiliability.
•
E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except
by the reduction of the applicable aggregate limit by claims paid, until after thirty(30) days'
prior written notice has been given to and change in coverage accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington and
maintain a Best's rating of no less than A VIII. The Agency must provide a Certificate of
Insurance and Additional Insured Endorsement to the(Exhibit VII),and upon written request
of the County, provide a duplicate of the policy as evidence of insurance protection. The
Agency shall be responsible for the maintenance of their contractors' insurance
documentation.
G. If the Agency is a Municipal Corporation or an agency of the State of Washington and is
self-insured for any of the above insurance requirements, a certification of self-insurance
shall be attached hereto and be incorporated by reference and shall constitute compliance
with this section.
H. The Agency's duties under this section 18 shall survive the expiration or earlier termination
of this Agreement. The Agency understands, acknowledges and agrees that for the relevant
period of public use set forth in section 8,the Agency shall maintain insurance and name the
County as an additional insured,all of which shall be consistent with the requirements of this
section 18.
19. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. Nondiscrimination in Employment
During performance of this Contract, the Contractor agrees that it will not discriminate
against any employee or applicant for employment because of the employee or applicant's
sex, race, color, marital status, national origin, religious affiliation, disability, sexual
orientation, gender identity or expression or age except by minimum age and retirement
provisions,unless based upon a bona fide occupational qualification.
B. Equal Employment Opportunity Efforts
The Contractor will undertake, and require all Subcontractors to undertake equal
employment opportunity efforts to ensure that applicants and employees are treated, without
regard to their sex, race, color, marital status,national origin, religious affiliation, disability,
sexual orientation, gender identity or expression or age. Equal employment opportunity
efforts shall include, but not be limited to,the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeships. The
Contractor agrees to post, and to require Subcontractors to post in conspicuous places
available to employees and applicants for employment notices setting forth this
nondiscrimination clause. In accordance with KCC 12.16.010.J, "equal employment
opportunity efforts"shall mean active efforts to ensure equal opportunity in employment that
is free from all forms of discrimination.
Ref: KCC 12.16.020.
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C. Equal Benefits to Employees with Domestic Partners
Pursuant to Ordinance 14823, King County's "Equal Benefits" (EB) ordinance, and related
administrative rules adopted by the County Executive, as a condition of award of a contract
valued at $25,000 or more, the Contractor agrees that it shall not discriminate in the
provision of employee benefits between employees with spouses, and employees with
domestic partners during the performance of this Contract. Failure to comply with this
provision shall be considered a material breach of this Contract, and may subject the
Contractor to administrative sanctions and remedies for breach.
D. Nondiscrimination in Subcontracting Practices.
Duringthe term of this Contract, the Contractor ntractor shall not create barriers to
openen and d fair
opportunities to participate in Countycontracis
or to obtain or compete for contracts and
subcontracts as sources of supplies, equipment, construction and services. In considering
offers from and doing business with subcontractors and suppliers, the Contractor shall not
discriminate against any person because of their sex, race, color, marital status, national
origin,religious affiliation,disability, sexual orientation, gender identity or expression or age
except by minimum age and retirement provisions, unless based upon a bona fide
occupational qualification.
E. Compliance with Laws and Regulations.
The Contractor and all Subcontractors shall comply fully with all applicable federal, state
and local laws, ordinances, executive orders and regulations that prohibit discrimination.
These laws include, but are not limited to, Chapter 49.60 RCW, Titles VI and VII of the
Civil Rights Act of 1964, the American with Disabilities Act, and the Restoration Act of
1987. KCC chapters 12.16, 12.17 and 12.18 are incorporated herein by reference and the
requirements in these code sections shall specifically apply to this Contract. The Contractor
and all Subcontractors shall further comply fully with any equal opportunity requirements
set forth in any federal regulations, statutes or rules included or referenced in the contract
documents.
F. Small Contractors and Suppliers Policy.
Policy. It is King County policy that Small Contractors and Suppliers (SCS) have equitable
opportunities to participate in the performance of goods and services contracts issued by
King County, and that contractors and subcontractors shall afford equal opportunity in
employment while providing supplies and services for and to King County.
Inquiries and Information Regarding King County Certified SCS Firms. Direct inquiries on
how to apply for SCS certification, or obtain a list of King County Certified Firms to the
King County Business Development and Contract Compliance (BDCC) office by telephone
at 206-263-9734. Information about becoming a King County Certified SCS Firm, as well as
a Directory of King County Certified Firms is available at: http://www.kingcounty.gov/bdcc.
Definitions.The following defmitions shall apply throughout this Section.
1. "Administrator"means the Director of Finance.
2. "Certified SCS Firm" means a business that has applied for participation in King
County's Contracting Opportunities Program, and has been certified as an SCS by
the King County BDCC office.
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3. "Small Contractor or. Supplier" or"(SCS)" means that a business and the person or
persons who own and control it are in a financial condition, which puts the business
at a substantial disadvantage in attempting to compete for public contracts. The
relevant financial condition for eligibility under the Contracting Opportunities
Program is based on a dollar ceiling for standard business classifications that is set at
fifty percent (50%) of the Federal Small Business Administration (SBA) small
business size standards using the North American Industrial Classification System
(NAICS),and an Owners'Personal Net Worth less than$750K dollars.
G. Compliance with Section 504 of the Rehabilitation Act of 1973, as amended (Section 504)
and the American with Disabilities Act of 1990 as amended(ADA).
Pursuant to Title II of the ADA,and Section 504,King County must not discriminate against
people with disabilities in providing services, programs or activities even if
those services,
programs or activities are carried.out by contractors. The Contractor agrees that it shall
provide all programs, services, and activities to County employees or members of the public
under this Contract in the same manner as King county is oblicated to under Title II of the
ADA, and Section 504 and shall not deny participation of the benefits of such services,
programs, or activities to people with disabilities on the basis of such disability. Failure to
comply with this Section 7.1.H shall be a material breach of, and grounds for the immediate
termination of,this Contract.
The Contractor agrees to provide to persons with disabilites access to programs, activities
• and services provided under the Contract,as required by the disability access laws as defined
by KCC 12.16.
The Contractor shall not discriminate against persons with disabilities in providing the
Work. In any subcontracts for the programs, activities and services under their Contract, the
Contractor shall include the requirement that the Subcontractor provide to persons with
disabilities access to programs, activities and services provided under the Contract, as
required by the disability access laws as defined by KCC 12.16; that the Subcontractor shall
not discriminate against persons with disabilities in providing the Work under the Contract;
and that the Subcontractor shall provide that the County is a third party beneficiary to that
required provision.
H. Sanctions for Violations-Any violation of the mandatory requirements of the provisions of
this Section shall be a material breach of Contract, for which the Contractor may be subject
to damages, withholding payment and any other sanctions provided for by Contract and by
applicable law.
21. CONFLICT OF INTEREST
KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth
hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency-to
comply with any requirement of said KCC Chapter shall be a material breach of contract.
22. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
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23. PROJECT MAINTENANCE; EQUIPMENT PURCHASE, MAINTENANCE, AND
OWNERSHIP
A. As between the County and the Agency, the Agency shall be responsible to operate and
maintain the completed project at its own sole expense and risk. The Agency shall maintain
the completed project in good working condition consistent with applicable standards and
guidelines. The Agency understands, acknowledges, and agrees that the County is not
responsible to operate or to maintain the project in any way.
B. The Agency shall be responsible for all property purchased pursuant to this Contract,
including the proper care and maintenance of any equipment.
C. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Contract funds.
D. The Agency's duties under this section 23 shall survive the expiration of this Agreement.
24. NOTICES
Whenever this Contract provides for notice to be provided by one party to another, such notice
shall be:
A. In writing;and
B. Directed to the person specified in Section 4 of this Contract.
C. Any such notice shall be deemed to have been given on the date of delivery, if mailed,on the
third(3rd)business day following the date of mailing;or, if sent by fax, on the first(1st)
business day following the day of delivery thereof by fax.Notice sent solely by e-mail shall
not be a sufficient form of notice under this Contract.
D Either party may change its address,fax number or the name of the person indicated as the
recipient by notice to the other in the manner aforesaid. In the event of interruption or
threatened interruption in postal service, such notice shall be delivered addressed as
aforesaid or sent by fax.
25. ASSIGNMENT
The Agency shall not assign any portion of rights and obligations under this Contract or transfer or
assign any claim arising pursuant to this Contract without the written consent of the County. The
Agency must seek such consent in writing not less than fifteen (15) days prior to the date of any
proposed assignment.
26. CONTRACT AMENDMENTS
Either party may request changes to this Contract. Proposed changes that are mutually agreed upon
shall be incorporated by written amendments to this Contract.
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27. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Contract shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Contract unless
stated to be such through written approval by the County, which shall be attached to the original
Contract.
28. TAXES
The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and
property, including, without limitation, any leasehold excise tax due under RCW Chapter 82.29A;
PROVIDED, however, that nothing contained herein will modify the right of the Agency to contest
any such tax, and the Agency will not be deemed to be in default as long as it will, in good faith, be
contesting the validity or amount of any such taxes.
29. WASHINGTON LAW CONTROLLING; WHERE ACTIONS BROUGHT
This Contract is made in and will be in accordance with the laws of the State of Washington, which
will be controlling in any dispute that arises hereunder. Actions pertaining to this Contract will be
brought in King County Superior Court,King County, Washington.
30. PARAGRAPH HEADINGS
The paragraph headings contained herein are only for convenience and reference and are not
intended to be a part of this Contract or in any manner to define, limit, or describe the scope or intent
of this Contract or the particular paragraphs to which they refer.
31. PUBLIC DOCUMENT
This Contract will be considered a public document and will be available for inspection and copying
by the public.
32. LEGAL RELATIONS
Nothing contained herein will make, or be deemed to make, the County and the Agency a partner of
one another, and this Contract will not be construed as creating a partnership or joint venture.
Nothing in this Contract will create, or be deemed to create, any right, duty or obligation in any
person or entity not a party to it.
33. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will include the
singular.
•
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34. PERMITS AND LICENSES
The Agency will obtain and maintain, at its own and sole costs and expense, all necessary permits,
licenses and approvals required for the Project.
35. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the County
decision will govern and will be binding upon the Agency.
36. POLICE POWERS OF THE COUNTY
Nothing contained in this Contract will diminish, or be deemed to diminish, the governmental or
police powers of the County.
37. ENTIRE AGREEMENT
This Contract, including its attachments, constitutes the entire Contract between the County and the
Agency. It supersedes all other agreements and understandings between them, whether written, oral
or otherwise.
KING COUNTY AGENCY: City of Renton
FOR
King County Executive Signature
)1 ) 15— Denis Law, Mayor
Date NAME(Please type or print),Title
/07/.3
ydlt es. I
J.=,o Seth, C.ty Clerk
111/4*
-"MOO
Page 13 of 13
Exhibit I
it%1 CourAl Pmz.4.5 La King County
Youth Sports Facilities Grant
Scope of Services
Please detail the scope of work to be performed under this contract as described in the YSFG
application. You may use and expand upon the application text. Please be thorough in your
description of both the entire project and how the YSFG grant will be spent on your project.
RRC will replace the primary dock adjacent to the Renton Rowing Center/Cedar River
boathouse. It will provide a safe and accessible dock to replace the existing deteriorated wood
dock. The grant funding will be used to design and permit the new dock as well as construct,
deliver and install it.
Environmental permitting will be done by the grant applicant with City of Renton and
consultant support as needed. When permits are obtained,the dock will be fabricated to current
approved standards that increase light transmission and provide chemically stable floatation.
The deck will have grating and the dock will be built to float low to the water to accommodate
rowing programs and others.
The new dock will be fabricated off site and scheduled for installation during in-water work
windows (July 16—31 or November 16—December 31). It will be floated to the site after the
existing dock is removed from the location, and anchored into place via pier connections or as
designed and approved. The existing aluminum ramp from the boathouse will remain as it is in
good condition.
One of the two existing old docks will be recycled off-site as this new dock is a replacement.
Exhibit II
Ppott.s QKing County
Youth Sports Facility Grant
Budget and Match Templates
• YSFG Project Budget
Project Funding
Project Name:
Project Match Budget(see Match tab) YSFG Grant
Timeline Donated
Project Tasks Start/ Finish Project Costs Volunteer Materials Prof.Service Cash Request
Planning and Design
■ Engineering&Design Included in construction cost
._____________________________________
■
U
Construction/Installation
IIIDock Construction&sales tax (Phase I only) Timeline $90,453 $22,953 $67,500
11111 *Dock Construction includes fabrication,delivery and installation Dependent
■ on ■-
■ Permitting
1111
Process
U
Other Costs
■ Permitting $4,000 $4,000
IIIRemoval&Disposal of old float $8,500 $8,000 $500
U___________________
■
_ � a ' Donated Prof.Service Cash YSFG Grant
Subtotals: Materials
WM r 102.953 8 040 r. 500 4 000PM= 67 00
PROJECT COSTS TOTAL PROJECT MATCH YSFG REQUEST
Totals: PROVIDED
$102,953 $35,453 $67,500
YSFG Project Match
Project Name:
Please list below the different sources of match funding.For example,Parks CIP,
volunteer labor,professional construction services,or cash for the community group. Project Match Budget
Documentation must be provided for all committed match in the form of bank statements,
letters,or pledge forms.
Volunteer Donated prof.Service Cash
Match source &status (committed or pending) C/P Materials
1 Cheryl Eastberg, permitting C $4,000
2 Removal - Volunteer labor event C $5,000 $500
3 Disposal - City of Renton C $3,000
4 City of Renton C $11,477
5 George Pocock Rowing Foundation C $11,477
e
$ 8,000 $ 500 $ 4,000 $ 22,953
Total match must be equal to amount noted on the budget tab. $ 35,453
QUOTE
NORTHWEST DOCKS
INVOICE# N/A
DATE: JULY 17, 2015
402 34th ST, Anacortes, WA 98221 EXPIRATION DATE SEPTEMBER 17, 2015
Phone 360-399-7069 Fax 360-982-2071
NWDOCKS@GMAIL.COM
TO Renton Rowing Club
SALESPERSON JOB PAYMENT TERMS DUE DATE
James Guy Renton Rowing dock SEE TERMS ON BOTTOM N/A
QTY DESCRIPTION UNIT PRICE LINE TOTAL
1 Phase one dock section at 1012 square feet $82 $82,984
1 Phase two dock section at 918 square feet $82 $75,276
Delivery included
Installation included
Permitting by others
Disposal of old float by others
Engineering and design included
� I
SUBTOTAL $158,269.00
SALES TAX $ 15,035.56
TOTAL 1 $173,304.56
Quotation prepared by: James Guy NORTHWEST DOCKS
Payment to be ih down, balance within 7 days of delivery.
Thank you, please sign below
To accept this quotation, sign here and return:
Specifications for Renton Rowing Club docks
We propose to furnish the designs, materials, labor and equipment to install floating docks, in two phases, for the Renton Rowing
Club.
Phase 1
Make detailed onsite measurements for both phases
Do permit drawings and engineering for both phases
Construct new floats and attachment hardware
Temporarily float the existing gangway
Remove existing, wooden float, and tie out of the way
Install new floats with existing gangway
Phase 2
Construct new floats and attachment hardware
Install new floats attached to phase 1 floats
Dock floats will be constructed of 4"x 4" x Ya" Aluminum tube frames using 6061 T-6 Aluminum
Flotation will be custom-formed foam blocks coated on all sides with white Aliphatic Urethane material
Decking will be fiberglass grating to meet both ADA and Washington State light passage requirements.
Freeboard will be 6"in all areas.
Wrap around frames will be boat-friendly plastic lumber
Custom Aluminum cleats will be placed where required to secure safety launches
Custom brackets will be made to attach floats to pier piles to provide good connection and movement
Exhibit III
Kin/A CoUn111 PP,45 King County
Youth Sports Facility Grant
Reimbursement Request
Submit To: From:
King County Parks Organization: City of Renton
Attention: Butch Lovelace Address: Renton City Hall, 6th Floor, 1055 S Grady Way 98057
201 South Jackson, Suite 700
Seattle,WA 98104-3855 Contact: Peter Renner Phone: 425-430-6600
THIS REIMBURSEMENT REQUEST IS FOR ACTIVITIES/SERVICES RENDERED UNDER THE YOUTH SPORTS FACILITY
GRANT(YSFG)AGREEMENT IDENTIFIED AS:
PROJECT NAME CEDAR RIVER BOATHOUSE CONTRACT#
THE COSTS AS PRESENTED IN THIS REQUEST WERE INCURRED BETWEEN THE TIME PERIODS OF(DATES)
TO
CHECK WHEN THIS IS FINAL REIMBURSEMENT REQUEST
PLEASE READ CAREFULLY BEFORE SUBMITTING A REIMBURSEMENT REQUEST
It is the responsibility of the Agency(grant recipient) to clearly document and list with highlights the
supporting documentation of the incurred expenses. You must also clearly and adequately document the
match expended. Track these expenses and reimbursements on the budget form (Exhibit II) and submit this
page, the budget form (Exhibit II), and all supporting documents together when requesting reimbursement.
I CERTIFY THAT THE REIMBURSEMENT REQUEST IN THE AMOUNT OF$ HAS BEEN
INCURRED AND PAYMENT HAS BEEN MADE OR IS NOW DUE AND THAT NECESSARY RECEIPTS OR INVOICES
ARE ATTACHED.I ALSO CERTIFY THAT THE MATCH EXPENDED ON THIS PROJECT AS NOTED ON THE
BUDGET FORM IS ACCURATE AND DOCUMENTED.
AUTHORIZED SIGNATURE DATE
TITLE
Exhibit IV
KiN9 (MAA i p ,45 Leg King County
a'
4,0,„
Youth Sports Facilities Grant
Invoicing&Recordkeeping
1. King County grant funds can be requested and paid to the Agency only after the
costs have been incurred. To receive reimbursement, the Agency must submit to
} King County Parks an accurate and complete invoice based on the Budget
(Exhibit II) with supporting documentation such as bills which have been paid,
receipts or invoices that are due and payable. DO NOT SEND PARKS THE
ORIGINALS; KEEP ORIGINALS IN YOUR PROJECT FILE AND SEND
COPIES.
2. The attached budget form(Exhibit II), is the same budget form used for the
application. That form should be used for tracking the budget and submitted when
requesting reimbursement, either in part or whole, and updated through the life of
the grant. It is used for all stages of the grant—application, contract submittal, and
reimbursement request.
3. The Agency will receive reimbursement from King County within approximately
15 working days after Parks receives the invoice. The Agency must pay any bills
due before or after receipt of County funds.
4. The Agency shall follow the guidelines as outlined in Sections 10 & 11 of the
Contract related to recordkeeping.
Exhibit V
(D AvJ 1 PA+44,5 - La King County
Youth Sports Facilities Grant
Design Documents
Please provide design documents and any specifications that detail the project, particularly
related to the YSFG portion if part of a larger project. Scale your documents to 8 t/x 11 inches
if possible. Include the following details if applicable:
• Facility dimensions
• Specifications on drainage, irrigation, and lighting, fencing and other applicable
information related to fields
• Material and equipment specifications
• Playgrounds: The manufacturer is usually able to provide a schematic design that details
the layout and specific playground pieces
• Site plan
, ENVIRUTUFFT"DOCK SYSTEM
-- RPL DECKING
gid N� � i. 1t VP �i p,r +r, " - FIBERGALSS GATING
� ��� qg � ��I Sit �' �dy �� a T� (� ��' it $'� ;'� I ��� 6 `? �� 'i!.[ i. il� j"4Is: u � 11 ;�# t ,�li €3-:1 +, fu' Gi, p 1 4 I IP N I �,1 '3-j..r !b t ltlil kli 11 t if, l,> •1,.1pn' it E o n ti to b3- a >I, i L4 . ilf,` 11 l3- it
<--Pha6t .Z 2.�l
/<_c___ !73' 5 -- I iv
34 I R4' I 132'
216' I
Marine Floats
?;f 1- 12118East DSt-Tacoma-WA98421-253-383.2740
)- ~SCALE 1^=20' APPROVED BY: DRAW ST
O^{r;® DATE: 5/B/15 REVnsON, r
PROPRIETARY PROPERTY
MARINE FLOATS CORPORATION PROPOSED LAUNCH FLOAT
This document nt k the pmprktuy pmpetty of
,Moine Float,Cocnpa++nn trot,hell not be used u,parr,or whotc
for any ro dnr0wut
IRE MOLTEN 1\1(5310:4OFMARINEFWATS RENTON ROWING CENTER Dft"'"'D N""BER
CORPORATION
LAKE WASHINGTON
Lake Washington
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Gene Coulon Park
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Water walk DNR •�. ._
Boathouse —� Pvre /
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Exhibit VI
r4r45 King County
Youth Sports Facilities Grant
Certificate of Insurance
Please return a Certificate of Insurance naming King County as additional insured. See Sections
17 and 18 of the Contract for additional information regarding insurance requirements.
Insurance requirements may vary depending on the scope of the project. Please call the YSFG
project manager if you have questions related to the insurance requirements for your project.
WA 1 cities
Insurance Authority
P.O. Box 88030
Tukwila, WA 98138
21-Jul-15 Cert#: 9735
Phone: 206-575-6046
King County Dept. of Natural Resources and Parks
Attn: Butch Lovelace, YSFG Program Manager Fax: 206-575-7426
201 South Jackson Street, Suite.701
Seattle, WA 98104-3855
RE: City of Renton
Youth Sports Facility Grant. George Pocock Rowing Foundation.
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 150 public entities in the State of
Washington. •
WCIA has at least$1 million per occurrence limit of liability coverage in its self
insured layer that may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member. .
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Gary Lamb
Peter Renner
cletter
Exhibit VII
KiN9 CD�ANT1 pe,946 your La King County
Big Backyard.
Youth Sports Facility Grant
W-9
y Request for Taxpayer Identification number and Give form to
King «,�
Certification King County.
KING COUNTY Do not send to IRS.
SUBSTITUTE W-9
Name (as shown on Invoice)
City of Renton
Business Type
El Association El Corporation"- Enter Tax Classification El Disregarded Entity
C (C corporation), S (S corporation)
El Division ®Government El Individual El Limited Liability Company
❑Non Profit El Partnership ❑Sole Proprietor ❑Trust/Estate
Business Registration Information
Enter where you are registered to do business and the corresponding State Registration Number
1055 S. Grady Way UBI #177000094
Physical Address
Renton, WA 98057
City, State, and Zip
Remit Address (if different than above)
City, State, and Zip
Tax Reporting Name and Tax Identification Number or Social Security Number
Enter your Tax reporting Name and address. The Tax Identification number provided must match the name
given on the "Tax Reporting Name" line. For individuals, this is your social security number(SSN).
Tax Reporting Name
City of Renton
Tax Reporting Address
1055 S. Grady Way
Tax Reporting City, State, and Zip
Renton, WA 98057
Tax Identification Number, Employer Identification Number or Social Security Number:
9 1 6 0 0 1 2 7 1
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct tax reporting name and identification number.
2. I am a U.S. citizen, U.S. person or U.S. Business Entity.
3. I am not subject to backup withholding due to failure to report interest and dividend income.
4. I am exempt from FATCA reporting.
Certification instructions. If you are not a U.S. citizen, U.S. person or U.S. Business Entity, you must cross
out item 2 above. You will need to provide a completed King County W9 form as well as a copy of your W-8.
,J Digitally signed by Casaundra Commodore
Casaundra Commodore DN:cn=Casaundra Commodore,o=City of Renton,
1.1 ou,emalccommodore@rentonwagov,cUS
Sign Here ► Date:2015.07.2208:44:18-07'00'
Print Name of Signer► Casaundra Commodore Date Signed ► 7/22/15
Version: 1 King County Substitute W9 Dated 4/8/2014