HomeMy WebLinkAboutContract 2 of
CAG-15-151
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Renton
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in King County,Washington, located at 1107 SW Grady Way, Suite 130,Renton,WA
98057 (referred to herein as "District"), and the City of Renton, a municipal corporation in King
County, Washington, located at 1055 South Grady Way, Renton,WA 98057 (referred to herein as
"Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to protect and promote
the health, safety, and general welfare of the people of the state of Washington; and
1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has
authorized and imposed a system of assessments and/or a system of rates and charges to finance
the activities and programs of the District; and
1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34
RCW, the District is authorized to enter into agreements with, or to furnish financial or other aid
to,municipal entities and agencies(governmental or otherwise),or their designees,or any occupier
of lands within the District, in order to carry out and facilitate the activities and programs of the
District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has determined that the application meets the requirements of Chapter 89.08 RCW and the
District's policies and procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Ten Thousand
Five Hundred and No/100 Dollars ($10,500.00) from KCD-Renton 2014-15 Collections. Grant
funds shall be used by Recipient solely for the performance of the work described in Exhibit A
which is attached hereto and incorporated herein by this reference. The District shall pay the grant
funds to Recipient in accordance with the District's policies and procedures, or as otherwise
provided herein,including but not limited to,the policies and procedures contained in the Member
Jurisdiction&WRIA Forum Grant Application Instructions and Policies,provided that such funds
have been collected and received by the District.
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2.2 Recipient represents and warrants that it will only use the grant funds for the work
described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the
Agreement. Recipient shall be required to refund to the District that portion of any grant funds
which are used for unauthorized work. Further,Recipient agrees to return to the District any grant
funds that are not expended or remain after completion of the work covered by this Agreement.
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on
work which shall be entirely within the District's jurisdictional boundaries. The following
municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way,
Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion
of any grant funds which are used for work performed outside the District's jurisdictional
boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of
grant funds to purchase houses located on real property within a flood hazard area, Recipient
acknowledges and agrees that grant funds may only be used for such purposes if the houses to be
purchased were constructed before floodplain mapping or sensitive areas regulations were in place
for that area. Recipient shall be required to refund to the District that portion of any grant funds
which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with biannual financial and
project progress reports, along with an annual summary report. Financial and project reports shall
be due June 30 and November 30 each year. The Recipient shall also be required to submit to the
District a final report which documents the Recipient's completion of the work in conformance
with this Agreement within thirty (30) days after the completion of the work. The final report
shall,among other things, summarize the project's successes and shall address the regional benefits
accomplished by the work. The final report shall also identify any obstacles or challenges which
were encountered during the work, along with general recommendations regarding ways to avoid
such obstacles or challenges in the future. If requested, Recipient agrees to provide the District
with additional financial or progress reports from time to time, at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the
Recipient's accounting records. If requested, Recipient shall comply with other reasonable
requests made by the District with respect to the manner in which project expenditures are tracked
and accounted for in Recipient's accounting books and records. Recipient shall maintain such
records of expenditures as may be necessary to conform to generally accepted accounting
principals and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to
track project expenses using the Budget Accounting and Reporting System for the State of
Washington("BARS").
2.8 The District or its representative shall have the right from time to time, at reasonable
intervals, to audit the Recipient's books and records in order to verify compliance with the terms
of this Agreement. Recipient shall cooperate with the District in any such audit.
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2.9 Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established in the Revised Code of Washington and the
Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees,
agents, contractors or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and federal laws
and regulations. Recipient shall implement an appropriate monitoring system or program to ensure
compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or
appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or
death of person or damage to property allegedly resulting from the negligent or intentional acts of
the Recipient or any of its employees, agents, contractors or subcontractors in connection with this
Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this project
on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof. No prior or contemporaneous representation,inducement,promise or
agreement between or among the parties which relate to the subject matter hereof which are not
embodied in this Agreement shall be of any force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement may from time to time be modified by written amendment which
shall be executed by duly authorized representatives of the parties and attached to this Agreement.
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3.4 Each party warrants and represents that such party has full and complete authority
to enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement on behalf
of such party and that such party is bound by the signature of such representative.
DIST RECIPIENT:
Q
BY_ BY
PRPU�, AMU---
T'))0e-W4h ,Chair
Name_ Board of Supervisors — Name Denis Law, Mayor
King Conservation District 1
Title ATTEST
Ja on A. S Ot , City Clerk
Date I I Date
Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
� A
B '`,tY////�
Y
NameC_ ri C�rwd Name Lawrence Warren, City Attorney
Date6��/S/S Date
VN
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Page 4 of 5
Exhibit A
Page 5 of 5
Member Jurisdiction Grant Program
Pilot Grant Application
King Conservation District Promoting sustainable uses of natural resources through
responsible stewardship
Project Title: 2015 Renton Farmers Market- Marketing and Promotion
Applicant: City of Renton,WA Contact: Carrie L.Olson
Principal Partners(If any): Title: Renton Farmers Market Coordinator
Amount of KCD Address: Renton City Hall - 6th Floor
Funding Requested: $10,500 1055 South Grady Way
Total Match(optional):$59,452 Renton,WA 98057-3232
Total Project Cost: $69;45 (�f
Project Start Date: January 2015 Phone: 425-430-7214
Project End Date: December 2015 Fax: 425-430-6603
Project Location: Piazza Park, Renton E-mail: cloison@rentonwa.gov
South 3rdStreet&Burnett Ave South
King County Council District#: 5 State Legislative District#37
Eligible projects:
• Must be within the boundaries of the King Conservation District or meet certain partnering requirements
• Must be with,or through, a member jurisdiction of the District,or an assigned partner such as a nonprofit
organization or business
• Must be consistent with purposes and requirements of RCW Chapter 89.08,encouraging voluntary
stewardship
• Leveraging other funding opportunities is encouraged
Ineligible projects include:
• Maintenance of existing facilities
• Improvements to non-natural areas of parks or existing recreational facilities
Application must
• Articulate specific goals and outcomes of the project
• Have an appropriate and reasonable budget meeting state auditor guidelines
• Specify milestones and timelines
• Identify the Project Lead and contact information
• Present clear roles for project partners
Member Jurisdiction Grant Program-Pilot Grant Application -vsnl9decl3,
Page 1 of 5
1. Criteria Checklist
Please check all boxes next to criteria below that your project addresses
Natural Resource Improvement Action: Education and Outreach—to raise
awareness,deepen knowledge, and change behaviors(examples include fulfillment of
municipal NPDES MS4 permit requirements;education about value of farmland,local farms and
food systems,shorelines,salmon habitat,forests and other ecosystems)
Natural Resource Improvement Action: Capacity Building—to enhance the ability of
organizations,agencies, residential landowners and other land owners and managers to ❑
implement best management practices and deliver natural resource management
actions on the ground(examples include urban agriculture development,assistance to private
property owners to address challenging regulatory situations,preservation and/or expansion of
urban and/or rural agricultural lands,rural and urban forest lands,riparian restoration and
stewardship on private and public lands)
Natural Resource Improvement Action: Pilot and Demonstration Projects—to test
and/or improve concepts and/or approaches in natural resource management that can ❑
be replicated by others(examples include LID or green infrastructure demonstration projects,
development of new best management practices, distribution of local farm products,urban
agriculture e.g.farmers markets and backyard food production to promote or support social
economic independence and healthy living)
Natural Resource Improvement Action: Direct Improvement of Natural Resource
Conditions—to improve landscape and natural resource conditions as a result of direct ❑
action(examples include supporting private property owners with land stewardship,water
quality and aquatic and wildlife habitat resources,removal of invasive weeds,stewardship on
public land)
2. Project Description—provide a brief description of the project that summarizes what you
will do, how you will do it, and why you will do it. Describe target audience, outcomes,
objectives and timelines.
The Renton Farmers Market(RFM)was established through grass roots community efforts and
dedicated volunteers with startup funding provided by the City of Renton in 2002.Today, RFM is
operated by the City of Renton and continues to partner with these dedicated volunteers to provide
local farmers the opportunity to bring their fresh produce to our community. Our market runs June
through September each Tuesday(18 weeks)at the Piazza Park in Downtown Renton from 3:00 p.m. to
7:00 p.m. 2015 marks our 14th year.
RFM is more than just a farmers market,each week features:
• Live entertainment with local artists
• A"Kid's Patch"with fun and educational activities for children and their parents
• The TASTE of Renton featuring local restaurants
• Master Gardeners help shoppers with gardening questions and provide information on
environmentally friendly gardening practices.
Member Jurisdiction Grant Program - Pilot Grant Application -vsnl9dec13 Page 2 of 5
• A Community Booth (offered free of charge each week to non-profit groups) provides the
opportunity to reach our diverse population and educate them on the services these groups
provide in the Renton area.
With an average attendance of almost 3,000 shoppers each week,the RFM serves as a
community gathering spot where people have a sense of belonging and connection.
As a result of a 2014 King Conservation District Grant, RFM was able to expand our marketing
and educational opportunities for the market with paid advertising, new banners,a speaking
engagement from celebrity gardener Ciscoe Morris,weekly emails,website updates,and tee-shirts to
identify RFM staff and volunteers. Funding also supported additional staff time,which allowed us to
expand our market footprint to include land west of the current location. The expanded space, known
as Market West,enabled RFM to invite additional vendors and host new educational activities.
Educational activities included new theme days: Green Day,with the focus on the environment, and
Salmon Day,focusing on our wild salmon run at the Cedar River. In addition,the Lions Club Health
Screening Unit joined RFM on one date, providing needed health screenings for our shoppers and
farmers.
For 2015,RFM is seeking funding through a KCD Grant to continue and further expand its
marketing effort and introduce new promotional opportunities at the market. The desired outcome
from these efforts will be more shoppers spending more money with farmers at RFM. Specifically,our
goal is 54,000 shoppers in 2015,a 10%increase from 2014; and $240,000 spent with our farmers in
2015,a 10%increase from 2014. Our objective for this outcome is two-fold: increase opportunities for
local farmers to sell produce directly to the consumer and to increase access for healthy,fresh, local
produce for everyone in Renton.
We expect to do this by:
• Paid advertising, including traditional and social media options
• Redesign of rentonfarmersmarket.com to make it mobile-friendly
• Weekly emails to remind shoppers about the market
• Additional banners, including more signage for Market West
• Paid appearances by well-known speakers
• Purchase of promotional products(branded water bottles)to be given out at market to
shoppers
• Educational opportunities for our shoppers from partners such as Food $ense and Seattle
Tilth. Focus will be on how to shop at a farmers market, making your food budget stretch,
and reducing food waste
• Market tours
• Cooking demonstrations using produce available at the market
Farmers Markets are critical to the survival of many small family farms and the preservation of
farmland in Washington. Selling directly to the consumer allows farmers to become more profitable by
eliminating the middleman and obtaining retail rather than wholesale pricing. In 2014, RFM had 26
farmers as vendors,with 11 of those farming land in King County.
Member Jurisdiction Grant Program - Pilot Grant Application -vsnl9dec13 Page 3 of 5
To increase access to the healthy,fresh local produce at RFM,we have been approved by the
United States Department of Agriculture Food and Nutrition Service (USDA FNS)to begin accepting
Supplemental Nutrition Assistance Program(SNAP) benefits during the 2015 season. In 2013 (the latest
year this information is currently available)20%of residents in Renton had received SNAP benefits.
Accepting SNAP at RFM will help us to meet both of our objectives.
The target audience for this project is people living and working in the greater Renton area that
are not currently shopping at RFM,as well as those that only shop occasionally at RFM to educate them
on why making RFM a part of their weekly schedule is so important. Furthermore,additional focus will
be in place to reach SNAP beneficiaries to inform them of this new opportunity to redeem their benefits
with our local farmers.
The Renton Farmers Market also represents an opportunity for KCD to interact and educate
local farmers and landowners about their programs to help increase knowledge,skills,and attitudes of
the farmers and landowners to practice exemplary stewardship of natural resources. Additionally,we
hope that landowners will avail themselves to the services the KCD has to offer,should KCD choose to
participate in the community booth opportunity as well as demonstrations or seminars at RFM.
Work on this project will run January to October 2015.
3. Project Activities and Measurable Results—using the table below, list specific project
activities to be completed, the timetable for the activities, and the deliverables associated
with those activities. Consider the following in your answer to this question: What actions,
interventions, programs, services will be deployed? NOTE: If you want to attach Item 3 as a
separate page,feel free to do so.
Activity Description Outcomes/Deliverables/Measur Timeline
able Results (tangible and
intangible)
1. Redesign Renton Farmers Market Redesign current website January 2015-
website to be mobile-friendly rentonfarmersmarket.com to make September
mobile friendly, update with 2015 2015
season activities and opportunities
2. Design and print 2015 Market Create unique season poster that April 2015
Season Poster will be placed throughout the
Renton Community and generate
excitement for 2015 season
3. Begin weekly email campaign Using Constant Contact,send April 2015-
emails to subscriber list outlining September
activities and educational 2015
opportunities at the market each
week. Goal is to increase
subscriber list by 20%to 668.
4. Newspaper and/or radio and/or Newspaper and/or radio and/or May 2015—
social media advertising social media advertisements to September
raise awareness of activities and 2015
educational opportunities at RFM.
Member Jurisdiction Grant Program - Pilot Grant Application -vsnl9decl3 Page 4 of 5
KCD logo/information included
(space permitting).
5. Purchase outdoor marketing New banners at Market West to May 2015
banners drive shoppers to expanded area;
street banners to represent RFM as
a part of new downtown Renton
marketing program, banners at
Liberty Park and Ron Regis Park
6. Education and Demonstrations Working with community partners Develop
such as: KCD, Washington State March 2015—
Farmers Market Association, King June 2015
County Public Health, King County
Public Library Systems, Renton Deliver
School District, Master Gardeners, June 2015-
Food$ense,Seattle Tilth, Lions September
Club, and local businesses to 2015
identify opportunities and schedule
demonstrations and seminars on
the importance of shopping at
farmers markets to support local
farmers and support the
environment.
7. Hire seasonal help for market Assist Market Coordinator with May 2015-
onsite market day functions and for September
Market West. 2015
8. Purchase RFM branded Water bottles will be incentive gift April 2015
merchandise for shoppers. Merchandise will
include KCD logo as applicable.
4. Project Budget& Expenses (see attached worksheet)
5. KCD Acknowledgement—By signing below, the applicant agrees to acknowledge King
Conservation District funding by placing the KCD logo on signs, materials, and documents
produced as part of the above proposal. In addition, the applicant will notify KCD of public
events and activities funded by the KCD.
Authorized Signature Date
Member Jurisdiction Grant Program - Pilot Grant Application -vsnl9decl3 Page 5 of 5
Member Jurisdiction Grant Program
Grant Application
King Conservation District Proiect Budget Form
Promoting sustainable uses of natural resources through
Project Name 2015 Renton Farmers Market— Marketing and Promotion
Applicant City of Renton
Contact Carrie L. Olson
Mailing Address 1055 South Grady Way, Renton, WA 98057
E-mail clolson@rentonwa.gov I Project Start Date: 1/1/2015
Phone 425-430-7214 1 Project End Date: 12/31/2015
Budget Item KCD Funds Other Funds Other Funds Total
City of Renton (specify source here)
Salaries& Benefits $2,500 $45,692 $48,192
Travel/ Meals/ Mileage $0 $2,000 $2,000
Office Supplies $0 $800 $800
Field Supplies(Small $0 $1,000 $1,000
Tools Minor Equipment)
Contracted/ $3,400 $6,400 $9,800
Professional Services
Land Acquisition $0 $0 $0
Other:Advertising $3,400 $1,000 $4,400
Other: Promotional $1,200 $0 $1,200
Merchandise
Other:Miscellaneous, $0 $1,310 $1,310
incl Permits, Dues
Other:Supplies for $0 $1,200 $1,200
Resale
Other: External Taxes $0 $50 $50
TOTAL $10,500 $59,452 $0 $69,952
Total Project Cost $69,952
Total Match $59,452
Amount of KCD Funding
Requested $10,500
Match Percentage 85%
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Cooking Demonstrations Washington Farmer Mike Lind
featuring local restaurants
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Market West Expansion featuring Washington Wineries