HomeMy WebLinkAboutContract CAG-15-129
CONTRACT #5728419
INTERAGENCY AGREEMENT FOR 2015 and 2016
Between
KING COUNTY and the CITY OF RENTON
This two-year Interagency Agreement"Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Renton, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Renton adopted the 2001 King County Comprehensive Solid Waste
Management Plan, which includes waste reduction and recycling goals. In order to help meet these
goals, the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Renton by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2015 and 2016 shall not exceed $231,876.
2. This Agreement provides for distribution of 2015 and 2016 grant funds to the City. However,
grant funds are not available until January 1, 2015.
3. During this two-year grant program,the City will submit a minimum of two, but no more than
eight, progress reports to the County in a form approved by the County. Reports must be signed
by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with either copies of invoices for each expenditure for which
reimbursement is requested or a financial statement, prepared by the City's finance
department,that includes vendor name, description of service, date of service, date paid
and check number.
If the City chooses to submit up to the maximum of eight (8)progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter- April 30, July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2017.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by January 31,
2016 and March 31, 2017.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2016 and January 2017, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six months of completion of the project(s) outlined in the scope of work, but no later
than June 30, 2017.
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5. If the City accepts funding through this grant program for the provision of Waste Reduction and
Recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2019.
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12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or"text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the piece.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the carrier routes provided by King County. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. The City understands that funding for recycling collection events for adjacent areas of
unincorporated King County will be allocated on a yearly basis subject to the King County
Council's yearly budget approval process.
17. This project shall be administered by Linda Knight, City of Renton Recycling Coordinator, or
designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$5,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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•
2. The City of Renton's budgeted grant funds for 2015-2016 are $231,876. This includes $38,483
per year for providing Recycling Collection Events to residents of unincorporated King County
that are included in the carrier routes as provided to the City by the County and as listed in
Exhibit A.
3. Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Renton" and/or"text provided courtesy of the City of Renton."
5. The County retains the right to share the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Morgan John, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2015 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2015 and shall terminate on
June 30, 2017. The City shall not incur any new charges after December 31, 2016. However, if
execution by either Party does not occur until after January 1, 2015, this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2015
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty(30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software,book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a$2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Morgan John, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104-3855
If to the City:
Linda Knight, Recycling Coordinator, or a provided designee
City of Renton Solid Waste Utility
1055 S Grady Way
Renton, WA 98057
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City 4" Kin. Co
Denis Law, Mayor Pat D. McLau:• , D. ector
Solid Waste Divisio
ATTEST: For Dow Const. tine, King County Executive
Jason Al _eth, City C' e k Date
FLEA/p 'i/;',
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di* octS•
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Exhibit A
King County Solid Waste WRR Grant
2015 SCOPE OF WORK
APPLICANT
City of Renton Solid Waste Utility
1055 S. Grady Way
Renton, WA 98057
PROGRAM
Waste Reduction & Recycling Grant
PROJECT MANAGERS
Linda Knight Julie Pursell Jina Kim
425.430.7397 425.430.7396 425.430.7391
(knight@rentonwa.gov jpursell@rentonwa.gov jkim@rentonwa.gov
Fax 425.430.7241 Fax 425.430.7241 Fax 425.430.7241
FUNDING REQUESTED $ 77,455 (City Allocation)
$ 38,483 (RCE Funds)*
$115,938 Total
PROJECTS & FUNDING SUMMARY
• Recycling Collection Event $40,000
• Renton Reuse Event $38,000
• General Recycling Education $37,938
Scope of Work
Task Recycling Collection Event
Project Manager Julie Pursell, Solid Waste Education Specialist
Schedule January— December 2015
Budget $40,000
Goal
Collect 200 tons of recyclable material not collected at the curbside
Description
Renton will implement 2 Special Recycling Events in 2015. Each event will collect recyclable materials
not collected at the curbside. Events are available to all residential households from the greater Renton
community. Both events will be held at the Renton Technical College and will be open to the public
between the hours of 9:00 a.m. and 3:00 p.m. While most items are free to the public to recycle,
mattresses require a fee of$15-20 per piece recycled paid to the vendor. Businesses are not eligible to
participate.
Event Dates
Spring 2015— May 9, 2015
Fall 2015—September 12, 2015
Event Staffing
City staff, vendor staff and volunteers will be utilized in the operations for each event. Julie Pursell
will manage the event and experienced volunteers will greet the public, screen materials, direct
traffic through the site, and distribute educational materials. A City of Renton Police Officer will be
in charge of traffic control. Staff working the event will be scheduled between 7:30 a.m. and 5:00
p.m. Because we require all staff to remain on-site for the duration of the event, the City will
supply lunch and liquid refreshments
Event Promotion
The public will be notified about the events through direct mail, utility bill inserts, the City's website
cable channel, and City newsletter.
Materials Collected
Scrap metal, appliances, concrete, bulky yard waste (greater than 4' long and 3" in diameter), clean
wood waste, used motor oil, used antifreeze, used oil filters, automotive batteries, alkaline and Ni-
cad batteries, cell phones, reusable household items and unusable textiles, Styrofoam, plastic bags
and bubble wrap, mattresses, cardboard will be collected and reused or recycled. Other items may
be added dependent upon viable recyclable markets.
2015 City of Renton Scope of Work Page 2
Evaluation
Each event will be evaluated based on the number of vehicles served and the weight of recyclable
material collected.
Deliverables
Number of Vehicles Served: 900
Budget Detail
Staff $20,000
Contract/Vendors $ 3,000
Supplies $ 1,000
Printing/Distribution $16,000
i
2015 City of Renton Scope of Work Page 3
Task Renton Reuse Event
Project Manager Julie Pursell, Solid Waste Education Specialist
Schedule January— December 2015
Budget $38,000
Goal
To divert materials from the landfill by providing an opportunity for residents to swap materials that
still have a useable life
Description
The City recognizes that waste prevention & recycling are the top waste management strategies in the
solid waste hierarchy. Under this task staff will plan and implement a one-day reuse event, scheduled
Saturday, June 6, 2015. The event will be held at a central location in the City. It will provide an
opportunity for residents of the greater Renton community including unincorporated King County
residents to exchange materials that still have some useful life, but are no longer of value to the
original owner. Residents will be able to drop off furniture,toys, household goods, sports equipment,
doors, windows, and other materials approved by Renton staff. Residents may also come to the event
to take home materials others have dropped off. Materials not claimed by the end of the event will be
recycled or land filled. Residents will be notified of this event through a direct mail campaign (using the
same mail list as the Special Recycling events), ads placed in the local newspaper, and the City's
website. Volunteers and city staff will staff the event.
Evaluation/Deliverables
• Estimate of volume of materials diverted from landfill
• Estimate of participants
• Compare residual disposal 2015 to 2014
Budget Detail
Staff $ 8,000
Contract/Vendors $ 1,000
Supplies $ 1,000
Printing/Distribution $28,000
2015 City of Renton Scope of Work Page 4
Task General Solid Waste Education & Waste Prevention Policy
Project Manager Linda Knight, Solid Waste Coordinator
Schedule January—December 2015
Budget $37,938
Goal
To increase public knowledge of solid waste best practices
Description
The City currently educates its public using traditional media and marketing methods including: billing
inserts, direct mail, newsletters, website, and television via the City's cable channel. Additionally, the
City may use other strategies such as workshops, video, and social marketing campaigns to target
specific behavior changes for its residents and businesses.
The City will use funding from the WRR Grant under this task to deliver educational messages to its
customers as relevant issues emerge in solid waste, waste prevention and recycling. The City will also
work on developing City policies that encourage waste prevention and/or recycling.
Deliverables
• TBD—based on emerging educational needs
Budget Details
Staff $ 7,000
Contracts/Vendors $10,000
Supplies $ 2,000
Printing & Distribution $ 8,938
2015 City of Renton Scope of Work Page 5
Exhibit A
King County Solid Waste WRR Grant
2016 SCOPE OF WORK
APPLICANT
City of Renton Solid Waste Utility
1055 S. Grady Way
Renton, WA 98057
PROGRAM
Waste Reduction & Recycling Grant
PROJECT MANAGERS
Linda Knight Julie Pursell Jina Kim
425.430.7397 425.430.7396 425.430.7391
(knight@rentonwa.gov jpursell(«@rentonwa.gov jkim@rentonwa.gov
Fax 425.430.7241 Fax 425.430.7241 Fax 425.430.7241
FUNDING REQUESTED $ 77,455 (City Allocation)
$ 38,483 (RCE Funds)*
$115,938 Total
PROJECTS & FUNDING SUMMARY
• Recycling Collection Event $40,000
• Renton Reuse Event $38,000
• General Recycling Education $37,938
Scope of Work
Task Recycling Collection Event
Project Manager Julie Pursell, Solid Waste Education Specialist
Schedule January— December 2016
Budget $40,000
Goal
Collect 200 tons of recyclable material not collected at the curbside
Description
Renton will implement 2 Special Recycling Events in 2016. Each event will collect recyclable materials
not collected at the curbside. Events are available to all residential households from the greater Renton
community. Both events will be held at the Renton Technical College and will be open to the public
between the hours of 9:00 a.m. and 3:00 p.m. While most items are free to the public to recycle,
mattresses require a fee of$15-20 per piece recycled paid to the vendor. Businesses are not eligible to
participate.
Event Dates
Spring 2016—TBD
Fall 2016—TBD
Event Staffing
City staff, vendor staff and volunteers will be utilized in the operations for each event. Julie Pursell
will manage the event and experienced volunteers will greet the public, screen materials, direct
traffic through the site, and distribute educational materials. A City of Renton Police Officer will be
in charge of traffic control. Staff working the event will be scheduled between 7:30 a.m. and 5:00
p.m. Because we require all staff to remain on-site for the duration of the event, the City will
supply lunch and liquid refreshments
Event Promotion
The public will be notified about the events through direct mail, utility bill inserts, the City's website
cable channel, and City newsletter.
Materials Collected
Scrap metal, appliances, concrete, bulky yard waste (greater than 4' long and 3" in diameter), clean
wood waste, used motor oil, used antifreeze, used oil filters, automotive batteries, alkaline and Ni-
cad batteries, cell phones, reusable household items and unusable textiles, Styrofoam, plastic bags
and bubble wrap, mattresses, cardboard will be collected and reused or recycled. Other items may
be added dependent upon viable recyclable markets.
2016 City of Renton Scope of Work Page 2
Evaluation
Each event will be evaluated based on the number of vehicles served and the weight of recyclable
material collected.
Deliverables
Number of Vehicles Served: 900
Budget Detail
Staff $20,000
Contract/Vendors $ 3,000
Supplies $ 1,000
Printing/Distribution $16,000
2016 City of Renton Scope of Work Page 3
Task Renton Reuse Event
Project Manager Julie Pursell, Solid Waste Education Specialist
Schedule January—December 2016
Budget $38,000
Goal
To divert materials from the landfill by providing an opportunity for residents to swap materials that
still have a useable life
Description
The City recognizes that waste prevention & recycling are the top waste management strategies in the
solid waste hierarchy. Under this task staff will plan and implement a one-day reuse event, scheduled
(TBD). The event will be held at a central location in the City. It will provide an opportunity for
residents of the greater Renton community including unincorporated King County residents to
exchange materials that still have some useful life, but are no longer of value to the original owner.
Residents will be able to drop off furniture,toys, household goods, sports equipment, doors, windows,
and other materials approved by Renton staff. Residents may also come to the event to take home
materials others have dropped off. Materials not claimed by the end of the event will be recycled or
land filled. Residents will be notified of this event through a direct mail campaign (using the same mail
list as the Special Recycling events), ads placed in the local newspaper, and the City's website.
Volunteers and city staff will staff the event.
Evaluation/Deliverables
• Estimate of volume of materials diverted from landfill
• Estimate of participants
• Compare residual disposal 2016 to 2015
Budget Detail
Staff $ 8,000
Contract/Vendors $ 1,000
Supplies $ 1,000
Printing/Distribution $28,000
2016 City of Renton Scope of Work Page 4
Task General Solid Waste Education & Waste Prevention Policy
Project Manager Linda Knight, Solid Waste Coordinator
Schedule January—December 2016
Budget $37,938
Goal
To increase public knowledge of solid waste best practices
Description
The City currently educates its public using traditional media and marketing methods including: billing
inserts, direct mail, newsletters, website, and television via the City's cable channel. Additionally, the
City may use other strategies such as workshops, video, and social marketing campaigns to target
specific behavior changes for its residents and businesses.
The City will use funding from the WRR Grant under this task to deliver educational messages to its
customers as relevant issues emerge in solid waste, waste prevention and recycling.The City will also
work on developing City policies that encourage waste prevention and/or recycling.
Deliverables
• TBD—based on emerging educational needs
Budget Details
Staff $10,000
Contracts/Vendors $20,000
Supplies $ 2,938
Printing & Distribution $ 5,000
2016 City of Renton Scope of Work Page 5
Exhibit B
2015-2016 Grant Guidelines
Program Eligibility:
Grant funds may be used for a variety of Waste Reduction& Recycling-related programs including
residential and commercial waste reduction and recycling education programs, business assistance
programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall waste reduction/recycling program.
Cities may choose to use their funding on one program or a combination of programs. For WR/R
program ideas, please refer to the lists below.
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted Comprehensive Solid Waste
Management Plan for direction in program development. If you are unsure if your proposed
program is eligible for funding, please call Morgan John (206-477-4624).
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste composting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media, mail, and social networking
• Business recognition programs
• Recycling Collection Events, including collection of tires and mattresses
• Household battery collection and recycling (no lead-acid batteries)
• Business and residential WR/R education and communications
• Product stewardship initiatives - could be education programs or working with other
agencies/organizations/businesses to implement programs
• City recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case-by-case basis, as long as part of an overall WR/R
Program. However, the County would not provide reimbursement if, for example, all of a city's
grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light
bulbs.
• Water Conservation- i.e. Rain Barrels
• Energy Conservation
• Water Quality: integrated pest management; catch basin filters
• Demonstration gardens; interpretive signage; recycled-content park furnishings
2015-2016 WR/R Grant
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
> Treated wood
> Paint
> Lead acid batteries
> Oil, gasoline, and antifreeze
> Fluorescent lights
• Household Hazardous Waste Education Programs
Cities should pursue funding through LHWMP or CPG for Household Hazardous Waste collection or
education programs.
Grant Administration:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 15, 2016 and March 15, 2017. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment 4) must be
used when submitting requests for reimbursement.
By the 5th working day of January 2016 and January 2017, cities must notify SWD of their total
expenditures for work that has been completed to-date, but for which requests for
reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant-funded
activities is due with the final request for reimbursement. If, however,the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle on June 30, 2017. (Note: The final
request for reimbursement would still need to be submitted by March 15, 2017.) All Progress and Final
Reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant ILAs are not necessary unless the city wishes to make significant changes
to its scope of work and/or budget. In general, a significant change would be one in which the city
wishes to add or delete a task from their scope of work. A minor change, such as moving dollars
between tasks, would only require written notification, which may be submitted via e-mail. However,
the city should contact the Division when considering changes to their scopes and budgets to determine
if a formal amendment is needed.
C
. i cities
Insurance Authority
I 6-Jun-15 Cert#: 9685
King County Solid Waste Division
Attn: Morgan John, Program Manager
201 South Jackson St, Ste 701
Seattle, WA 98104-3855
•
RE: City of Renton
2015-16 King County WRR Grant - Contract #5728419 (King County)
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 150 public entities in the State of
Washington.
WCIA has at least S1 million per occurrence limit of liability coverage in its self
insured layer that.may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member.
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Gary Lamb
Linda Knight
doter