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HomeMy WebLinkAboutRES 2093 , ` . • • r ` CITY OF RENTON, WASHINGTON RESOLUTION NO. 2093 WHEREAS the City Council of the City of Renton, Washington, a municipal corporation operating as a non-charter code city, has heretofore authorized the preparation of a Water System Comprehensive Plan by joint participation with King County Water Districts No. 14 , 63 , 69 , 77 and 88 , all in accordance with WAC 248-54-280 , and in conformity with the Inter- Local Governmental Cooperation Act, RCW 39 . 34 and WHEREAS in accordance with the above authorization the Comprehensive Water System Plan was heretofore completed by Harstad Associates , Inc. , on or about October 5 , 1976 , and WHEREAS the City of Renton, acting by and through its Public Works Department, has reviewed said Comprehensive Water System Plan and the proposed system of joint water supply and storage recommended by the Plan and find that said Plan and the proposed joint water supply and storage project will meet the requirements of the City , and WHEREAS at a meeting on January 12 , 1977 , representatives of the various King County Water Districts hereinabove enumerated, and the City Council of the City of Renton agreed to proceed with the implementation of the joint water supply and storage project as recommended in said Comprehensive Water System Plan, and WHEREAS it has been determined that the first step in the imple- mentation of such plan requires the preparation of contracts among the six participants , the preparation of Environmental Review documents necessary to comply with the provisions of the State Environmental Policy Act (SEPA) and SEPA guidelines , and the preparation of a final application for Referendum 27 Grant to assist in the financing of such project , and WHEREAS the legal firm of Roberts , Shefelman, Lawrence , Gay and Moch and the engineering firm of Harstad Associates , Inc. have submitted proposals through the City of Renton to provide professional services necessary to carry out , on behalf of the participants , the task set forth above , said proposals being attached as Exhibit "A" and "B" , -1- • • •�• • • • • ' • 1 ` ♦ • t • • respectively, and incorporated herein as if fully set forth , and WHEREAS it has been determined that a budget of $20 ,000 be established for the payment of engineering and legal fees and that the prorata share of such amount to be borne by the City of Renton shall be the sum of $7 ,498 . 00 ; NOW THEREFORE , THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO RESOLVE AS FOLLOWS : SECTION I : The above findings and recitals are hereby found to be true and correct in all respects. SECTION II : The City of Renton is hereby designated as the lead agency g y for completion of the environmental review of the proposed joint water supply and storage pro0ect in accordance with the State Environ- mental Protection Act (SEPA) and SEPA guidelines ; SECTION III : The firm of Roberts , Shefelman, Lawrence , Gay and Moch be retained in accordance with the proposal attached as Exhibit "A" and the firm of Harstad Associates , Inc. shall be retained in accordance with the proposal attached as Exhibit "B" . SECTION IV: The cost of such legal and engineering services budgeted at $20 ,000 shall be prorated among the joint participants in the water supply and storage project as follows : Per cent Budgeted Participant Contribution Contribution King County Water District No. 14 14. 99% $2 ,998 King County Water District No. 63 14. 20% 2 ,840 King County Water District No. 69 7 . 23% 1 ,426 King County Water District No. 77 18 . 48% 3 ,696 King County Water District No. 88 7 . 61% 1 ,522 City of Renton 37 . 49% 7 ,498 100 . 00% 20 ,000 and each participant in the joint water supply and storage project shall pay its prorata share of the cost to the City of Renton acting as agent for all the participants . -2- - • , • PASSED BY THE CITY COUNCIL this 28th day of February , 1977 . �Del ��Med,C ty Clerk APPROVED BY THE MAYOR this 28th day of February , 1977 . ' r , , #4, , Alk /, !IIIP Charles •elaurenti , Mayor Approved as to form: A r Ge arsd 4. S ellan, City Attorney -3- 1 ' - ,. • EXHIBIT A - • eHAP S.SN FELMAN LAW OFFICES F.M.ROBERTS Ile 50-1973) VICTOR D.'LAWRENCE JAMES P.W2TER 11877-49 591 .,AMES GAY ROBERTS, SHEFELMAN, LAWRENCE, GAY & MOCH ROBERT G MOCH JAMES C.HARPER 1818 IBM BUILDING GEORGE M.MACK BRIAN L.COMSTOCK SEATTLE,WASHINGTON 98101 TIMOTHY R.CLIFFORD JAMESTURNER TEL1206) 622-1818 LEER.E R.VOORHOORHEES,JR. WILLIAM N.APPEL - __.-- DAVID B.SWEENEY WILLIAM G.TONKIN DAT E 9 . ill f 7 DAVID A. EN NTT FEBu • ROBERT H.CAMPBELL ..,..,-.y..__.a. ROBERT G.MULLENDORE FILE I C .� GARY N.ACKERMAN Roce13 A.MYKLEBUST ACKERMANST February 8, 1977 10 A'..;1-I;E DONE Mr. Warren Gonnason Director of Public Works • City of Renton 200 Mill Avenue South Renton, Washington 98055 Re: City of Renton - Intergovernmental Water Contract Dear Warren: This letter is to follow up our conference wherein you requested that we write a letter indicating our proposal for work on the above contract. With respect to your situation, it is our understanding that the City of Renton would propose to contract with nearby King County Water Districts Nos. 14 , 63, 69, 77 and 88. In carrying out such work we would suggest that this office first draft a contract form based on information furnished by Ron Heinke on the desires of the various parties and containing other provisions which have been common to most contracts of this type. Following such draft, • we would meet with representatives of the parties to discuss the con- tract draft and desires for changes or additions thereto. Throughout the process we would confer with the individuals recommended to serve as "contact people," one of whom we understand will be Ron Heinke of . Harstad Associates Inc. We foresee that there would be at least two meetings with the representatives of the parties before a contract would be worked out and probably three or four contract drafts. Unless something unusual should arise which would cause addi- tional work not foreseen at this time, we believe that it is reasonable to set a maximum budget' for our work ranging between $5,000 and $6,000. We shall charge on an hourly basis ranging from $50 to $70 an hour • depending upon the person in this office who is performing the work. 1 Mr. Warren Gonnason Page 2 February 8, 1977 • As you know, we have had extensive experience in drafting inter- governmental contracts both for water and sewer services. Because we have recently been participating in writing and negotiating such contracts, it should take less time to draw your contract. It is our understanding that although we shall be looking to Renton for payment and administering our contract, our fee and the costs relating thereto will be shared by all of the parties on a basis worked out among them. We look forward to working with you on this matter. Sincerely yours, ROBERTS, SHEFELMAN, LAWRENCE, GAY & MOCH • George M. ack Grin:sls ✓cc: Ron Reinke Gerard M. Shellan EXHIBIT B . El HARSTAD ASSOCIATES INC. 0 ENGINEERS•PLANNERS•SURVEYORS February 1 1 , 1977 IN REPLY REFER TO: 765-03 Mr. Warren Gonnason Director of Public Works City of Renton 200 Mill Avenue South Renton, Washington 98055 Re: Skyway-West Hill Joint Water System Improvements Phase 3 Dear Warren: This letter is our proposal to provide engineering services necessary to carry out Phase 3 of the subject joint water system improvement program. as agreed upon by the participants at a joint meeting on January 12, 1977. The three tasks to be accomplished under this phase of the improvement program are as follows: 1 . Preparation and execution of contracts for the implementation of the construction of the joint system improvements and the subse- quent operation and maintenance. 2. Preparation of environmental documents necessary to comply with the State Environmental Protection Act (SEPA) and the SEPA guidelines relative to the proposed action of adoption of a joint water system improvement plan and the authorization of the construction of the proposed improvements. 3. Preparation of a final application under the Referendum 27 Grant Program to secure a grant on behalf of the participants to assist in the financing of the construction of the improvements. We propose to provide engineering services necessary to the successful completion of these three tasks on behalf of the joint participants in accordance with the following scope of work: 1 . Joint Participant Contracts We propose to work with the legal firm of Roberts , ShefelmanL Lawrence, Gay and Hoch in the preparation of a preliminary draft contract and subsequent contract revisions as necessary until an acceptable contract to all parties has been prepared. We will P.O. BOX 9760 1319 DEXTER AVENUE N. SEATTLE, WASHINGTON 98109 (206) 285-1912 CABLE HARSTAD SEATTLE ;FAIT!fAN, II)PArf 1ff IIJ:'V11 LE IIU,A .t - • .. • Mr. Warren Gonnason 2 February 11 , 1977 act as a liaison with the participants in the distribution of draft contracts and the scheduling of meetings required to dis- cuss contracts and to resolve contract requirements as required. We will act on behalf of the participants in an effort to assure that contract provisions are in accordance with the joint parti- cipants ' requirements. 2. SEPA Procedure We propose that the joint participants designate the City of Renton as the lead agency in accordance with the SEPA guidelines for the carrying out of the environmental review process. We will prepare an Environmental Checklist in accordance with the SEPA guide- lines based on information currently available to us and field in- spection of the location of the proposed improvements. The Environ- mental Checklist will be presented to the City of Renton for thresh- old determination. If the City of Renton determines that the proposed action will not have a significant impact on the environment, we will prepare the necessary declaration of non-significant impact as required under the guidelines. If the City of Renton determines that the pro- posed action will have a significant impact on the environment, we will proceed with the preparation of a draft environmental impact statement in accordance with the SEPA guidelines. The draft Environ- mental Impact Statement will be presented to the City of Renton for filing in their EIS available register and distributed for comment to all affected agencies. Should an affected agency or citizen re- quest a public hearing, we will prepare the necessary notices to meet this requirement and assist the City in the presentation at the public hearing. Following the receipt of comments to the draft Environmental Impact Statement and the successful completion of the public hearing, if required, we will prepare a final Environmental Impact Statement in accordance with the SEPA guidelines and complete the environmental review process. 3. Referendum 27 Grant Application We will prepare a final Referendum 27 Grant Application in accordance with the guidelines under this program. We will prepare all necessary supporting data and documentation required to file a complete appli- cation, ready for prioritization by the Department of Social and Health Services. We will maintain liaison with the Administrator of the Referendum 27 Grant Program to assure that the application receives proper consideration for grant funding at the earliest possible date. • , Mr. Warren Gonnason 3 February 11 , 1977 We propose to perform engineering services in accordance with the above scope of work on a time and material basis. Billing will be based on the actual manhours expended in the completion of the work at salary cost times a multi- plier of 2.35. In-house direct expenses will be billed in accordance with our established charges. Outside direct expenses will be billed at invoice cost plus 15 per cent. Since the requirements for engineering services under each of these tasks may vary significantly, we are not able to establish an exact budget for their accomplishment . However, we have estimated a budget range for each task and we agree to not to exceed the upper limits of the budget range established without specific additional authorization of the participants. The budget range for each task is set forth below: 1 . Contract Preparation $1 ,000 - $3,000 2. Environmental Review Process $2,000 - $7,000 3. Referendum 27 Grant Application $1 ,000 - $3,000 It is our understanding that the cost of engineering services, as proposed above, will be shared by all parties in accordance with the agreed upon parti- cipation in capital costs by each joint participant. However, we further. understand that our services will be billed to the City of Renton and pay- ment will be from the City of Renton in accordance with the authorization of the joint participants. If this proposal meets with the approval of the City of Renton and the remaining participants in the joint water system improvement project, we will prepare an agreement for execution in accordance with its terms. Very truly yours, HARSTA ASSOCIATES, INC. Ronald R. He'nke Chief Engineer and Vice President RRH:clt cc: Mr. George Mack King County Water District No. 14 King County Water District No. 63 King County Water District No. 69 King County Water District No. 77 King County Water District No. 88