Loading...
HomeMy WebLinkAboutContract S1-2015 CAG-15-204 STANDARD CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this .9 day of 0 (,k p\Dv( , 20 �` by and between the CITY OF RENTON,WASHINGTON,A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY", and BERK Consulting, whose address is 2025 First Avenue, Suite 800, Seattle, WA 98121, at which work will be available for inspection, hereinafter called the "CONSULTANT" or"THE FIRM". PROJECT NAME: Low Impact Development Code Evaluation and Update WHEREAS, the City has not sufficient qualified employees to provide the services within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary planning work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents,that the firm is in full compliance with the statutes of the State of Washington, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this agreement. WHEREAS, the Consultant has indicated that the firm desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: SCOPE OF WORK The Consultant shall furnish the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, "Scope of Work," which is attached hereto and incorporated into this agreement as though fully set forth herein. The Consultant hereby warrants that it has the necessary experience, qualified and trained personnel, equipment, and materials to complete the work detailed in Exhibit A, Scope of Work,Time Schedule of Completion &Cost Estimate. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant agrees to use recycled materials whenever practicable. I I TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services shall be completed and all products shall be delivered by December 31, 2016, notwithstanding delays due to factors that are beyond the control of the Consultant. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by Page 1 of 16 S1-2015 factors that are beyond its control,the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. III ADDITIONAL RESPONSIBILITIES The City shall endeavor to provide the Consultant, in a timely manner, with all necessary criteria and full information pertinent to the services to be rendered by the Consultant. Further, the City shall endeavor to make available to the Consultant all information, drawings, maps, and specifications in the City's possession which the City and the Consultant consider pertinent to the Consultant's Scope of Work. The Consultant agrees to perform the work specified in a timely manner and to complete the work in a form acceptable to the City within the specified budget and time authorized by this Contract notwithstanding delays due to factors that are beyond the control of the Consultant. Any extension in the authorized schedule, as shown in Exhibit B, shall be in writing from the City. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work prior to full payment for services under this contract. All such material, including working documents, notes, maps, drawings, photos, photographic negatives, etc. used in the work shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the work pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper as practicable. Use of the chasing-arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this agreement will list specific activities accomplished, actual time (in hours) and dates during which the work was performed and the compensation shall be figured using the rates specified in Exhibit C. Payment for this work shall not exceed $49,399.00 without a written amendment to this contract, agreed to and signed by both parties. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements,for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount will be made promptly upon its verification by the City after completion and Page 2 of 16 S1-2015 acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VII, EXTRA WORK). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees,the City may conduct employee interviews. Acceptance of final payment by the Consultant shall constitute a release of all claims of any nature, related to the specific billings, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to Consultant's acceptance of said final payment. Said final payment shall not, however, limit any claims that the City may have against the Consultant or restrict any remedies the City may pursue with respect to such claims. The Consultant, and its subconsultants, shall keep available for inspection, by the City, for a period of three years after final payment,the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon,these records. If any litigation, claim or audit is started before the expiration of the three-year retention period,the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VI CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable, for its own purposes,to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section V, Payment. VII EXTRA WORK The City may desire to have the Consultant perform work or render services in addition to or other than work provided for by the expressed intent of the Scope of Work as presented in Exhibit A. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under Exhibit A shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. Page 3 of 16 S1-2015 VIII EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant,to solicit or secure this contract and that the firm has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Consultant,while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under WashingtonWorkers' Compensation regulations on behalf of said employees,while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees,while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the consultant will actively solicit minorities through their advertisement and interview process. IX NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non-Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. X TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Consultant,subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the Page 4 of 16 • S1-2015 work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant,the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination,the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination,the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. F. In the event this Agreement is terminated prior to completion of the work,the original copies of all plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. XI DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by Agreement between the Consultant and the City shall be referred for determination to the Administrator of Public Works or his/her successors and delegatees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party institutes legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County at the Maleng Regional Justice Center in Kent, Washington. Page 5 of 16 S1-2015 XII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's negligence or breach of any of its obligations under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. Insurance The Consultant shall secure and maintain in force throughout the duration of this contract: Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 per occurrence, $2,000,000 aggregate for personal injury and property damage; Commercial Automobile Liability in the minimum amount of $1,000,000 per occurrence, combined single limit; Workers' Compensation insurance as required by the State of Washington; and Professional Liability insurance, when required for professional services, in the minimum amount of $1,000,000. The limits of all said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City shall be named as a Primary & Non-contributory Additional Insured on the Commercial General Liability insurance policy with respect to work performed by the Consultant for or on behalf of the City. The Consultant shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. The City reserves the right to receive a certified copy of all required insurance policies. Certificates of Insurance evidencing the Consultant insurance coverage, with a copy of the endorsement naming the City as a Primary & Non-contributory Additional Insured on the general liability policy, shall be approved by the City prior to the commencement of work. Page 6 of 16 S1-2015 XIII SUBLETTING OR ASSIGNING OF CONTRACTS The consultant shall not sublet or assign any of the work covered by this Agreement without the express written consent of the City. XIV COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XV EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSUL AIT CITt RENTON 10 1 /lS A4 0/ti/ / s Signature � Date Denis Law, Mayor Date Type o Print Name ATTEST: 4 Title \��,, nuitu s,son A. SetCity Clerk / OF RFj�T, •\ � ,G * SEAL * %V 7r is- Page 7 of 16 S1-2015 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 4085 - It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to their race; religion/creed; national origin; ancestry; sex; age over 40; sexual orientation or gender identity; pregnancy; HIV/AIDS and Hepatitis C status; use of a guide dog/service animal; marital status;parental/family status; military status; or veteran's status, or the presence of a physical, sensory, or mental disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and by City policy. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of Renton, Washington, this 7th day of March , 2011 CITY RENTON - RENTON CITY COUNCIL A 4111k, `damf1 Denis Law, Mayor • �uncil Pr:sident Attest: fir. . '. ' Bonnie I. Walton, City Clerk 7c •''4,32�;rrrurrr a)uO" Page 8 of 16 S1-2015 ehton CITY OF RENTON FAIR PRACTICES POLICY AFFIDAVIT OF COMPLIANCE 13�1� CiSns1Atrt Irl C . hereby confirms and declares that: (Name of contractor/subcontract r/consultant) It is the policy of the above-named contractor/subcontractor/consultant, to offer equal opportunity to all qualified employees and applicants for employment without regard to their race; religion/creed; national origin; ancestry; sex; the presence of a physical, sensory, or mental disability; age over 40; sexual orientation or gender identity; pregnancy; HIV/AIDS and Hepatitis C status; use of a guide dog/service animal; marital status; parental/family status; military status; or veteran's status. II. The above-named contractor/subcontractor/consultant complies with all applicable federal, state and local laws governing non-discrimination in employment. III. When applicable, the above-named contractor/subcontractor/consultant will seek out and negotiate with minority and women contractors for the award of subcontracts. W ro, Caldtcr PrintAgent/Representative's Name Tn-nciipc.31, Print A : \t/Representative's Title Agent/' e,sen ative's Signature 1tt- 1 - 2b .5 Date Signed Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. Page 9 of 16 S1-2015 Exhibit A—Scope of Work The City of Renton seeks to integrate low impact development (LID) into its development related codes, rules, standards, and other enforceable documents to provide for City compliance with the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit requirements.The City has requested a scope of services and cost estimate from BERK Consulting (prime consultant) and Herrera Environmental Consultants Inc. (subcontractor). The project approach (scope) and cost estimate are based on implementing the process in the LID Code Update and Integration Toolkit developed for use by Phase II permittees as well as the City's desired scope outline. Project Approach I. Project Kick-Off and Ongoing Communication At the beginning of the project, BERK and Herrera will work with the City to facilitate a code update/integration kickoff meeting for City staff who will be directly involved in the code and policy review process (Interdepartmental Review Team).This meeting will include a discussion of successful implementation of past LID code reviews and explanation of expectations and roles for selected staff members as well as specific topics that the City should be paying close attention to in the review process. The kickoff meeting will also cover the following: LID Integration requirements in the NPDES Phase II permit and successful implementation elsewhere Description of the process the City will use to meet this permit requirement Explanation of the expectations and roles that selected staff members will play in helping the City meet this permit requirement Overview of the project schedule BERK will coordinate on an ongoing basis with the City project manager. Task 1 Assumptions One BERK team member and one Herrera team member will attend the kickoff meeting The City will identify and invite City staff to participate in the kickoff meeting Task 1 Deliverables Draft and final agenda for the kickoff meeting Draft and final meeting notes 2. Review existing documents and related codes, rules, plans, standards or enforceable documents Subtask 2-A. Identify areas that need to be revised to incorporate and require LID principles and LID Best Management Practices (BMPs) Following the Task 1 kickoff meeting, BERK and Herrera will review relevant sections of the Renton Municipal Code (RMC) and other applicable documents (summarized below)to identify which elements satisfy the NPDES Phase II Page 10 of 16 S1-2015 permit requirements and which elements need to be revised or updated to increase infiltration and minimize impervious surfaces, native vegetation loss, and stormwater runoff.The intent of the revisions will be to make LID the preferred and commonly-used approach to site development. The codes and documents proposed for review include the following: RMC Title IV—Development Regulations RMC Title VIII, Chapter 2—Health and Sanitation—Storm and Surface Water Drainage RMC Title IX— Public Ways and Property City of Renton Shoreline Master Program City of Renton Comprehensive Plan American with Disabilities Act (ADA)—Access Requirements Land Clearing and Tree Cutting (Future) Urban Forestry Ordinance Water Standard Details Waste Water Standard Details Surface Water Standard Details Transportation Standard Details Other documents identified by the Interdepartmental Review Team, as budget allows BERK and Herrera will work with appropriate City staff members to review the codes and documents listed above, noting potential barriers and conflicts that will inhibit the use of LID practices.The topic and subtopics reviewed, a section/page reference for relevant sections, and a summary of the existing text and the conflict/gap that was identified (if any) will be recorded in a review form similar to the review form included in the LID Code Update and Integration Toolkit. BERK will be focusing on the following major topics included in the LID Code Update and Integration Toolkit and identified as important for consideration by the City of Renton: Site Planning and Assessment including: RMC 4-9-200 Development design standards in Title IV: RMC 4-2-115 (Residential Design and Open Space Standards); RMC 4-03- 100 Urban Design Regulations Hard and Impervious Surfaces: RMC 4-6-030 (Drainage Surface Water Standards); RMC 4-10-095 (Shoreline Master Program Non-Conforming Uses, Activities, Structures, and Sites); RMC 4-3-090 (Shoreline Master Program Regulations); RMC 4-2-110A (Development Standards—Residential) Bulk and Dimensional Considerations: RMC 4-4-110 Parking: RMC 4-4-080 Subdivision and Planned Unit Development (PUD): RMC 4-7 Comprehensive Plan Page 11 of 16 S1-2015 Herrera will be focusing on the following major topics included in the LID Code Update and Integration Toolkit: Healthy Soils: RMC 4-4-070J Landscaping, Native Vegetation, and Street Landscaping: RMC 4-4-070(Landscaping; Street Tree Standards), RMC 4-4-130 (Tree Retention); RMC 4-3-090 (Use of Native Plantings for Mitigation) Streets and Roads: RMC 4-6-060 Design Guidelines and Standards (trees and curbs) Stormwater Management and Maintenance: RMC 4-9-190(Shoreline); RMC 4-2-120C(Design Standards) BERK and Herrera will perform a combined review related to the following topics: Clearing and Grading: RMC 4-4-060 Critical Areas and Shoreline Management: RMC 4-3-050 (Critical Areas), RMC 4-3-090 (Shoreline Regulations) All relevant and referenced sections of Renton Municipal Code will be reviewed to ensure that the major topics have been completely addressed within the Code. Suubtrnsl< 2 C3. Present identified areas for City review, explain rationale or need for revisions The results of the Subtask 2-A preliminary review will be provided to the Surface Water Utility for review; following the review by staff, the materials will be discussed at a Preliminary Findings meeting. Separate topic work sessions will be scheduled as needed to develop redlines/new language or to further discuss specific topic areas. See Task 2 assumptions regarding meetings. Subtask 2 C. Draft and present revisions to existing codes and adopted plans to the Interdepartmental Review Team BERK and Herrera will use the results from the Subtask 2-A code and policy review and the Subtask 2-B preliminary findings meeting to develop draft revisions that satisfy the NPDES Phase II permit requirements and help to make LID more implementable in the City. BERK and Herrera will provide City staff with draft redlines/new language for the codes and documents with identified gaps in Subtask 2-A organized by code/document section. BERK and Herrera will also prepare summary sheets organized by code/document section that summarize the existing language, suggested revisions to the existing text (redlines/new language),the type of gap (required, preferred, or optional), and a section for the City to track their decision process (amend existing language, develop new language, or decide not to incorporate any changes). If the City decides not to incorporate any changes, their rationale will also be documented (e.g., competing needs such as ADA requirements conflict with reducing sidewalks widths). Subtask 2-D, Revise documents to incorporate comments from the Interdepartmental Review Team BERK and Herrera will revise the summary sheets prepared in Subtask 2-C to reflect input from the Interdepartmental Review Team. Subtask 2-E. Develop and submit final documents BERK and Herrera will finalize the redlines/new language presented on the summary sheets to reflect input from the Interdepartmental Review Team in Subtask 2-D. Page 12 of 16 S1-2015 Task 2 Assumptions One BERK team member and one Herrera team member will attend a Preliminary Findings meeting to discuss the draft review forms. This task is expected to include significant coordination with City staff regarding the recommended updates to ensure that internal and external stakeholders will be amenable to the proposed code changes. This coordination will be led by BERK with input from Herrera as needed. Preparation of deliverables will be led by BERK with technical input from Herrera. Recommendations will be made regarding edits to the Water, Wastewater, Surface Water and Transportation Standard Details; however, edits to the Standard Details themselves are outside of the scope of this project Updates to the City's Stormwater Manual are outside of the scope of this project One BERK team member and one Herrera team member will attend two half-day meetings to discuss the draft redlines/new language. Task 2 Deliverables Draft review forms (from the LID Code Update/Integration Toolkit) for the RMC, City of Renton Shoreline Master Program, and City of Renton Comprehensive Plan Final review forms that incorporate comments/edits provided by City staff Summary sheets (including draft redlines/new language) for the RMC, City of Renton Shoreline Master Program, and City of Renton Comprehensive Plan Revised draft redlines/new language for codes and documents Final language for codes and documents (incorporating comments from public review process) 3. Develop presentations and assist in presenting proposed revisions to City Council, City Departments BERK and Herrera will develop materials for and lead one external stakeholder meeting.The role of the stakeholders is to provide input on code and policy changes prior to City Council adoption.The External Stakeholder Review Meeting will be scheduled prior to the City Council process.The intent of this meeting will be to review and to provide input on the redlined code, policy, and enforceable document language. BERK and Herrera will also develop materials for and present at up to two Planning Commission/City Council meetings or study sessions. Materials are anticipated to include a PowerPoint presentation and a handout summarizing proposed changes to incorporate as part of the LID code integration process. Task 3 Assumptions The City will identify and assist with inviting potentially interested stakeholders to the external stakeholders meeting. The City will lead coordination with the Planning Commission and City Council required for this task. One BERK team member and one Herrera team member will the External Stakeholder Review Meeting Page 13 of 16 S1-2015 One BERK team member and one Herrera team member will attend up to two Planning Commission/City Council meetings Handouts for the Planning Commission and City Council are expected to be up to 4 pages long and will not include the development of any graphics Preparation of deliverables will be led by BERK with technical input from Herrera Task 3 Deliverables Draft and final agendas for the external stakeholder meeting PowerPoint presentation and supporting handouts for up to two Planning Commission/City Council meetings or study sessions 4. Develop written report summarizing the result of the review and revision process in compliance with the NPDES Permit BERK and Herrera will prepare a report summarizing the results of the review and revision process, per NPDES Phase II Permit requirements.The summary report will include a list of participants; all City codes, rules, standards, other enforceable documents reviewed; and the revisions made to those documents.The summary report will also include a summary of the City's existing requirements for LID principles and LID BMPs. Task 4 Assumptions No in-person meetings will be conducted as part of this task. The City will provide comments on the Draft Summary Report within 2 weeks. Preparation of deliverables will be led by BERK with technical input from Herrera. Task 4 Deliverables Draft Summary Report(for City review) Final Summary Report that incorporates comments/edits provided by City staff Cost Estimate A cost estimate for the project approach is provided on the following page. Monthly billings and progress reports will be provided. The team will bill on a time and materials basis for a not to exceed fee consistent with the cost estimate. Page 14 of 16 S1-2015 Exhibit B— Project Schedule City of Renton LID Code Evaluation & Update Project Schedule 2015 2016 *amber October November December ; Jay February I March Apra May Joe TASK 1: Project K Meeting Project Kick-Off with city and Ongoing • Coordination& m .municatian a-A.Identify Areas • Revision *SU 2-e.Present ide ed Areas to C' TASK 2: Subtask 2-C.P sent Draft R- •r i • Document,Plan,& to Review Team :Drag Code Review Subtask111 2f. hle: Revise•- • Came ta Agenda De mlopment • TASK 3: Stakeholder Meeting ,�� Presentation Commission Of Council Support for s•- Jder meeting Meeting R1 City Council& *, De tartment Develop Meeting Presentation a1M p g renals for Cmmisuor4`i OU '1 �.. :. Meetings Meetings ; 12 +il Deliverable: J1 Summary TASK 4: inter Revisions to Ill Summary Report summa}y Report I 1 DeiYvablc Final Summary Report :ill BERK Page 15 of 16 S1-2015 Exhibit C—Cost Estimate BERK Consulting Herrera L.Greeter Senior Associate Associate 1. only R.Dugopolski K.Forester A.Sytsma C.Echterling Total Hours and Estimated Cost by Task 2015 Hourly Rate $171.64 $119.99 $78.83 $216.93 $147.08 $107.32 $101.31 $9225 Task 1:Project Kick-of and Ongoing Communication Subtotal 8 0 0 0 4 0 0 0 12 $1,961 Task 2:Existing Document Review Subtotal 56 16 54 4 52 40 20 60 302 $36,168 Task 3:Develop and Support Presentations to Council/Staff Subtotal 16 0 2 0 16 0 0 4 38 $5,626 Task 4:Summary Report Development Subtotal 12 0 18 0 6 0 0 10 50 $5,053 Total Estimated Hours 92 16 74 4 78 40 20 78 402 Cost(Hours'Rate) $15,791 $1,920 $5,833 $868 $11,472 $4,293 $2,026 $7,196 $49,399 Subtotal Consultant Cost $49,399 Project Expenses @<1.%of project budget $350 Estimated Project Total 549,749 Page 16 of 16