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HomeMy WebLinkAboutContract � .� � . CAG-15-193 Cost Reimbursement A�reement Executed By King County Sheriff s Office, a department of King County, hereinafter referred to as "KCSO," Department Authorized Representative: John Urquhart, Sheriff King County Sheriff's Office W-150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Renton Police Department, a department of King County, hereinafter referred to as ""Contractor," Department Authorized Representative: Kevin Milosevich, Chief of Police 1055 South Grady Way Renton, WA 98057 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registered sex and kidnapping offenders; and WHEREAS, the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis 1 by Contractor in King County neighborhoods; and WHEREAS, as part of this coordinated effort, Contractor will increase immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction, and WHEREAS, KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the Washington Association of Sheriffs and Police Chiefs for this purpose, and WHEREAS, KCSO will oversee efforts undertaken by program participants in King County; � NOW THEREFOR�,the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program funding to reimburse for expenditures associated Cost Reimbursement Agreement with the Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight (8) Articles: ARTICLE I. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2015 and shall end on June 30, 2016 unless terminated earlier pursuant to the provisions hereof. ARTICLE II. DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. The requirement of this program is for face-to-face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of • level I offenders, once every twelve months. • of level II offenders, once every six months. • of level III offenders, once every three months. For the purposes of this program unclassified offenders and kidnapping offenders shall be considered at risk level I, unless in the opinion of the local jurisdiction a higher classification is in the interest of public safety. ARTICLE III. REPORTING Two reports are required in order to receive reimbursement far grant-related expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is the Offender Watch generated "Advanced Verification Request Report" that the sex or kidnapping offender completes and signs during a face-to-face contact. "Exhibit B" is an"Officer Contact Worksheet" completed in full by an officer/detective during each verification contact. Both exhibits representing each contact are due quarterly and must be complete and received before reimbursement can be made following the quarter reported. Original signed report forms are to be submitted by the Sth of the month following the end of the quarter. The first report is due October 5, 2015. Quarterly progress reports shall be delivered to Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Page 2 of 5 July 30,2015 I Cost Reimbursement Agreement Phone: 206-263-2122 Email: tina.keller@kingcounty.gov ARTICLE IV. REIMBURSEMENT Requests for reimbursement will be made on a monthly basis and shall be forwarded to KCSO by the 10�'of the month following the billing period. Overtime reimbursements for personnel assigned to the Registered Sex and I Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's time would be compensated in the absence of this agreement. Each request for reimbursement will include the name, rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department that the request has been personally reviewed,that the information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Program. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presence and emphasis in King County neighborhoods; and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre-approved by KCSO. Your request for pre-approval must include: 1) The item you would like to purchase, 2) The purpose of the item, 3) The cost of the item you would like to purchase. You may send this request for pre-approval in email format. Requests for reimbursement from KCSO for the above non-overtime expenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales ta�c, shipping, or installation, will be the responsibility of the Contractor. Page 3 of 5 July 30,2015 � Cost Reimbursement Agreement Requests for reimbursement must be sent to Attn: Tina Keller, Project Manager I King County Sherif�s Office 500 Fourth Avenue, Suite 200 i M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tina.keller@kingcounty.gov The maximum amount to be paid under this cost reimbursement agreement shall not exceed Forty Thousand Two Hundred Ninety Eight Dollars and Thirty Seven Cents ($40,298.37). Expenditures exceeding the maximum amount shall be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2016 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C" is a"Sex/Kidnapping Offender Address and Residency Verification Program Witness Statement Form." This form is to be completed by any witnesses encountered during a contact when the offender is suspected of not living at the registered address and there is a resulting felony"Failure to Register as a Sex Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating circumstances the witness is incapable of writing out their own statement, the contacting officer/detective will have the witness write and sign the statement in their own handwriting to contain, verbatim, the information on the witness form. � ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET "Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be attached to each"Felony Failure to Register as a Sex Offender" case that is referred to the King County Prosecuting Attorney's Office. ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the grant. Overtime - To meet this grant condition, you must ensure that: • Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget. Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. • Additionally, by the conditions of this grant, you are required to track all overtime funded through the grant Page 4 of 5 July 30,2015 � —� Cost Reimbursement Agreement ARTICLE �II. AMENDMENTS No modificatian ar amendment af the pravisions hereof shall be effective unless in writing and signed by authorized represen#atives af the parties hereto. The parties hereta expressly reserve the r'rght ta modify this Agreement,by mutual agreement. IN WITNESS WHEREQF,the parties have executed this Agreement by having their representatives affix their signatures below. City of Renton KING COUNTY SHERIFF'S Rentpn Pvlice Department OFFICE Denis Law, Mayor art, Sheriff �11 ��l '"� � �!1'� I?ate ' ' '� Date ' ' Of REN�Qti/�fJ/rr Attes • �� � ��y � Jas eth, Ci lerk � �� � � � m, ! t��l l �) ���%, �;a;v,ti#��;.�t-i5\`v�wO�� I Date � ���,,,,,,,«�,,:��� �.��.,�.���2�1'`'''•��.�„__ � City Attorney, City af Renton R/�b1�.� Date ` • ', I Page 5 of 5 July 30.2415 � - - -- — i ' � • ( � � I � I � i � i ! i � � � ' �t � Pi'. �R „ ..� . . . . .. . . • ----------�-------- ------- � -----------------�-----.._...._...----------------____._._.._----------................... .�...-------. ...... ...... . ..,__ . ap�Na�x � Page: 1 ; Verification Request Agency: �ing County WA SherifPs Office Admfnistrator. King County Sheriffs Office RSCphone: (206)263-2120 Date: 6l15/2015 Offender lnformation Offender Photo ' Name TEST,TEST TEST Registration# ��49 POB SSN DOB 01l01/1999 qge �6 Ak Reg# � �X Orient Drv.LicJState ... PHOTO NOTAVAILABLE �ce Nat No Selection FBI - • Helght Ha1r State ID Weight Eyes Last Verified: - - Risk Type Date Comm. � _ - Active OfficerAfert - . :" EmploymentlSc6001 -,= I Name Address , _ � Supervisor Pbone Residence {Bold-Primary Home Address}""��:� Street _ Alias = Phone (eoid-Primary Contact Numbers),,�.:?:;=�:�:; ` I s��Ta�$ Number Type ,,p�saription J Locatlon Type Descrfptfon Vehicle - Make Model CoIQr;':?'s_ �Year License State V!N Comments Offense _ ,. Date RS CodelDescription �' .. Convicted Released Case# Crime Details I do hereby attest,under penalfies of peryury,ttiat any and all information contained here is current and acxurate on this day of 2p 'I Offender Signature: Officer Signature: Date: � � Protluced by OlfentlerWatd�-w�xw.warchsystemscom � Exhibit B �GISTE OFFICER CO TA T WORKS EETIFICATION OFFENDER DETAILS: OFFENDER'S NAME: DOB: ADDRESS: CITY/STATE/ZIP: OFFENDER PHONE: ZIP CODE.: EMPLOYER: WORK PHONE: OFFENDER LEVEL IF KNOWN: FORM OF ID: DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODING DATE/ RESULT: DATE/ RESULT: TIME: TIME: -- _______ DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE/ RESULT: DATE/ RESULT: TIME: TIME: RESULT OF CONTACT: MADE IN PERSON CONTACT: YES ❑ NO ❑ FTR CASE NUMBER ASSIGNED IF NO CONTACT MADE: STATEMENT TAKEN: YES ❑ NO ❑ I REPORTING PARTY INFORMATION: REPORTiNG PERSON: DOB: MAILING ADDRESS: CITY/ZIP: TELEPHONE: ALT# RELATION TO OFFENDER: NONE (UNKNOWN)❑ KNOWN ❑ RELATION: *CONTACT CODE KEY: 1 =OFFGNDER MOVGD 5 = HOUSE FOR SALG 9=TOOK STATEMENT 2 = BAD ADDRESS 6=ARRESTED 3 =NOT HOME % ��( ! ('NUI R I'� 1.�11 4=CHANGE OF ADDRESS 8=DEAD � OFFICER/DETECTIVE: AGENCY: � � APPENDIX C Date Agency/Officer Incident number Witness Statement—Failure to Register Suspect's Name: Suspect's Last Registered Address: Witness' Name: Witness's Home Address: Witness' Home Phone Number Cell: Other: How do they know the suspect(please be as detailed as possible)? *If suspect rented an apartment or a room from the witness,please have them provide a copy of any documentations to this effect and any documentations the suspect moved out. Did the witness ever see the suspect at his/her last registered address? How often would they see him/her there? When did the witness start seeing him/her there? When did they stop? ' Why did the suspect stop staying at the address? Did the suspect keep any personal belongings there? In general,when is the last time they saw the suspect? i Do they know where the suspect moved to or their current whereabouts? �� Can they provide the naxnes and contact information of any other witnesses who would have seen the suspect staying at his/her last registered address? Is the witness willing to assist in prosecution? Under penalty of perjury of the laws of the State of Washington,I certify that the foregoing is true and correct. Witness' Signature date EXHIBIT D WASPC GRANT FILING NON-DISCOVERABLE ITO: KCPAO—Special Assault Unit—Seattle DATE: I FROM: INCIDENT#: AGENCY: I l SUSPECT#1: I DOB: I RACE: SEX: M ❑ F❑ I HGT: WGT: ISUSP#1 ADDRESS: I CHARGE: Failure to Register as a Sez Offender DATE OF CRIME: VICTIM#1: State of Washington DOB: VICTIM#2: DOB: INTERVIEWED BY: NO ONE DPA NAME: ( TYPE OF CASE: FTR-Failure To Register OTHER TYPE: � THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS � FILING OF CHARGES: -Comments: I � DECLINE: -Comments: I WASPC STATISTICAL REPORTING TO KCSO � Case Referral Received by KCPAO on this date: Case filed by KCPAO: YES ❑ NO ❑ Cause Number Assigned: If no, please indicate why: Other Explanation: . I