HomeMy WebLinkAboutORD 2665 ?�' ; �� � ` }. � ,� Amended by Ordinance #4208 �-�,��r -t;;, ' .
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QRDINANCE NQ. �,. � � � Portions Repeale�_�y Ordinance�
No. 4016, 4293 �
AN ORDINANGE OF THE CITY OF RENTON, TnIASHINGTON
li ESTABLISHING A "DEPARTMENT OF PINANCE" , PROTIIDING �
FOR THE APPOINTMENT OF A DIREGTOR THEREOF,
SPECIFYING DUTIES , RESPONSZBILITIES AND QUALIF`TCA-
TIONS, PROVIDIN� FOR TKE ESTABLISHMENT AND OPERATIONS
� 4F DIVISIQNS WITHIN SAID DEPARTMENT, AND APPOINTMENT
4F SUPERVISQRS AND MATTERS RELATING THERET4 , AND
i REPEALING ANY AND ALL ORDINANCES IN CON�'LICT HEREWITH.
THE CITY COUNCIL OF THE CITY OF RENTON DO ORDAZN AS FOLLOWS :
SECTION I: There is hereby created and e�tablished a "DEPARTMENT
OF FINANCE" which shall be under the supervision af the Director of
Finance as hereinaf�er �e� forth, and said Depar�ment shall cansi�t
af and be divided in�ta �he following divi,sions , and each to have
a �upervisor thereof, to-wit :
A. Records Di.vision
B. Budget and Acounting Divisian
C. Purchasing Division `
The Director of the "DE�'ARTMENT OF FINANCE" shall be res�onsible for
, and supervise all divis�.ons and shall have the fallawing duties ,
I�' among others , together caith those assigned ta him by the Mayor andlor .
Ci�y Council frozn time �o time , to-wit:
II A. Compile the annual budget and all �ork incidental �Izereta.
f B. Supervise and be responsible �ar �he disbursemen�
4 of all monies and have cantral over all expenditures
� to ensure -�hat budge-t appropriati.on� are not
exceeded and as otherwise provided by law and the rules
� and regula�ion� of the State Audi�or' � office relating
� to Muni.ci.pal Corporations.
, C. Maintain a general accoun�ing system for -the City
� government and each of its af�`ice� and departments ;
D. Prepare a month3y �tatement af all receipts and
disbursements in sufficien-� detail to sh
ow the
'� exact financial condi-�ion of the City;
�, E. Prepare , as af the end of each �'iscal year, a
�� camplete fi.nancial statement and report;
�' F. Supervise �he callection of all taxes , special
I assessments , license fees and other revenues of �
the Gi-�y; �
G. Supervise inve�tment of City funds ;
H. Supervise the purchase of alZ sup�iies , materials ,
equipment and other articles used by anyt�fice
or departmen� of the City gavernment , i
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SECTION II : The Records Division under e I
, th supervision of the
City Clerk, shall perform the following functions and duties : I�
A. Serve as clerk of the Council during regular and
special public meetings of said body and perform
such other duties of a like nature as shall be
required by that body.
B. Be responsible for the recording, filing, indexing
and safekeeping of all proceedings of the City Council.
C. Record in full , uniformly and per�anently, all
ordinances , resolutions and other public documents I
and authenticate same as provided by law.
D. Publish, in the regular course of business , all
adopted ordinances of the City Council, together with i,
all legal notices required by law or ordinance.
E. To perform the duties of Deputy Registrar of Voters !
and to register qualified persons .
F. Prepare , attest and report on all vital statistics of the
��cords'�I�iy. and pertaining to its activities .
G. Notify the Mayor' s office of the pending expiration
of the term of office of the member of any Board,
Agency or Commission and said notice to be given, in
writing , at least 30 days prior to such expiration.
A copy of such notice shall also be forwarded by the
City Clerk to the President of the Council.
, H. Be the custodian of the official seal of the City, and
be responsible for. mail distribution and printing services.
SECTION III : The Budget and Accounting Division, under the
supervision of the Division Supervisor , shall perform the following
functions and duties :
A. Pre-audit all purchase�• orders , receipts and
disbursements ;
B. Prepare payroll;
C. Prepare and issue all warrants ;
D. Keep general accounting records ;
E. Maintain inventory records of municipal property;
F. Assemble budget estimates and assist Director
of Finance in preparing budget documents ;
G. Collect all taxes , special assessments , utility
bills and other revenues ;
H. Maintain custody of all City funds ; �I
I. Disburse City funds on proper vouchers or warrants ; �I
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• , J. Maintain detailed records of investments ;
K. Maintain detailed records on Local Improvement
Districts ;
L. Maintain detailed records on all general obligation,
revenue and oth�r bond issues .
SECTION IV: The Purchasing Division, under the supervision of
the Purchasing Agent , shall perform the follocaing functions and
duties :
A. Purchase all materials , supplies and equipment for
the City except the services o� specialists or
consultants , upon properly executed requisitions .
B. Establish standards and pre�are specifications.
C. Test and inspect material and supplies purchased
by the City and store all supplies and materials
not otherwise delivered to the various Departments
o� the City.
D. Maintain control and a running inventory of all
stock�part� : c��`� �____ "':i��,, .
E. Maintain warehouses and store system.
F. Administer and control the City` s insurance program
and make recommendations fro.m time to ti.me regarding
any changes therein.
G. Perform such other services as may be required by law
�� as,may,`_be assigned to the Purchasing Agent by the Di,re��o�
�o�J��F�n�r�ce.��May�� and./or�Ci.ty Council.
SECTION v: The Director of the "DEPARTMENT OF �'INANCE'� shall
i be appointed by the Mayor, subject to confirmation by a majority of
the City Council.
The salary of the Director of the "DEPARTMENT OF �'INANCE” shall
be as determined and provided for in the Annual City Budget and as
otherwise provided by law.
SECTION I7I : Qualifications of Director of "DEPARTMENT 0�' �'INANCE".: �
Such Director shall have a thorough and up-to-date knowledge of �
� modern methods and techniques in governmental accounting, together �,rith
a thorough knowledge of State laws , ordinances and rul�s�=.and regulations
governing the financial administration of city government. Such
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Direc�or �hall have a college degree in either finance, public
admini.s-�ration, accounting, busine�s administration ,_:.. � .. � . _:.
�toget.he�;u:�J3�h.�not : '�e�,��_�h�n.�Qu� ��} years of supervi.sary experience
with �he �edera3 , state or any lacal government relating �o the duties
hereinabove deseribed.
Such Director must have the ability , experience and training
to develop sound accounting system� and procedures , ta plan , assign
and direc� �he work of his division.s. In additi.on thereto , such
Direetor must have the ability and praetical experience to establish
and mair�tain effective and e�ficient worki.ng rela-�ion�hips wi.-th
subardina�es , other city o�`fici.als and members af the general public.
SECTION TTII : Appointment and Qualificatians af Supervisors
The Direc�or of the "DEPARTMENT OF FINANCE" shall appaint the
supervisors of the three divisions , namely, the Records Division,
Budge� and Accounting Divisian, and Purchasing Division, subject to
prior concurrence therein by the Mayor.
SECTION VIII : Qualifica-�ian� af Supervi,sors : The qualifications
of the supervisars hereinabove men�ianed shall include but not be
limited to -�he fallowing:
A. Supervisor o� Budget and. Accounting Division.
To ha.ve a thorough knowledge o� the madern princzples
and practices of public �inance ad.mi.ni.stration with
particular reference ta budgeting and accounting;
ta have a thoraugh knowledge of the ordinances and
state laws , rules and regulati.ons governing the
financia3. administration of Ci,ty gavernment, as well
as a genera.l knawledge of the �unetions , orga.nization,
staffing operatian procedures o�' the variou� City
departments. �
To have the ability to ar��lyze budget e�timates ,
and detect improper or unrealistic requests , and
to estimate �ax revenues within reasonable limits .
The ability to establish and mai.n�ain effective
working rela�ionships with subordi.nates , other
City officials and members af the general public.
Desirable education and experience. Such super-
visor to be a graduate from a four year college or
universi�y with specializ�tion i.n public admi.nzstra-tion,
business administration or accoun�ing, or in lieu
thereof, to have practical experience o� not 1ess. than
five C5) years in a �upervisory capaci.ty i.n .�i.nancial
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administratian.
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' B. Supervisor of Records Division (City Clerk) .
To have a thorough knowledge of the legal requirements
relating to the recording and preservation of City
Council Minutes , records and matters incidental thereto.
To have a thorough knowledge of the election laws of
the State of Washington.
A thorough knowledge of office practices , procedures
and equipment.
The ability to plan and direct the accumulation,
collection and dissemination of data necessary for
periodic reports and statements.
The ability to plan, assign and supervise the �
work of a group of specialized clerical employees .
, The ability to maintain records and prepare reports
from such records .
Desirable education and experience.
Graduation from an accredited college with a degree in
either business administration, financing, public
administration or accounting , or in lieu thereof ,
not less than four (4) years of supervisory experience
in the abovedescribed nature of work.
C. Supervisor of Purchasing Division.
Said supervisor to have a complete and thorough
knowledge in the methods of purchasing or contracting
for all supplies and services needed by any Department
of the City ;
To be thoroughly acquainted with all laws and
regulations affecting bidding , preparatinn of
contracts , specifications and bid forms ;
To take all steps and procedures to obtain as full
and open competition as possible in all purchases
and sales ; �
To keep informed of current developments in the
field of purchasing , prices , marketing conditions
and new products , and to secure for the City the
benefits of research done in the field of purchasing
by other governmental jurisdictions , national technical
societies , trade associations and by private businesses
and organizations ; ,
Prepare and adopt a standard purchasing nomenclature
for City agencies and suppliers ; �
To explore the possibilities of, buying. "in bulk".. or
in conjunction with other governmental agencies , so �
as to take full advantage of discounts .
Desirable education and experience. Graduation
from an accredited college with a degree in either public
or business administration, accounting, or related field ,
or in lieu thereof not less than four (4) years of
supervisory experience in the field of work hereinabove i
described with a federal , state or municipal government
agency , or alternately, in a supervisory capacity in a
purchasing off�ce of a public or private corporation.
SECTION IX: Salaries of Supervisors . The salaries of super-
visors shall be as determined and provided for in the City' s annual
budget and as otherwise provided by law.
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SECTION X: Any and all ordinances or parts o� ordinances
in conflict herewith are hereby repealed.
SECTION XI : This Ordinance shall be in full force and effect on
and after the first day of January, 1972 , and upon its passage,
approval and five days after its publication, unless otherwise provided
for hereinabove.
, PASSED BY THE CITY COUNCIL this �7�h day of , 1971.
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Helmie Nelson, City Cl�rk
APPROI7ED BY THE MAYOR this '�"� day of � � , 1971.
! sC .f 1C�'I 1�� �k/(�I Ds�
Kvery GArret�� , Mayor ' "
Approv d������ m� �'�'
Gerar�T M. Shellan, City Attorney
Date of Publication:pCT 15 1g�
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