HomeMy WebLinkAboutCouncil 01/04/2010AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
January 4, 2010
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SWEARING-IN CEREMONY
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
comment period will be limited to one‐half hour. The second audience comment period later on in
the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please
walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST
NAME.
AUDIENCE COMMENT
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
CONSENT AGENDA
a. Approval of Council meeting minutes of 12/14/2009. Council concur.
b. Mayor Law reappoints Alfred Banholzer to the Airport Advisory Committee, Washington Pilots'
Association, Green River Chapter position, for a term expiring on 12/31/2012.
Council concur.
c. Mayor Law reappointments the following individuals to the Planning Commission for terms
expiring on 1/31/2013: Ray Giometti and Michael Chen.
Council concur.
d. Community and Economic Development Department recommends amending RMC 4‐1‐210.B. to
modify the application process, and to extend the sunset clause for the owner‐occupied
housing incentive until 12/31/2012.
Refer to Planning and Development Committee.
e. Community and Economic Development Department recommends amending RMC 4‐1‐220 to
rename the "Highlands" designated residential targeted area to the "Sunset Area" and to
extend the sunset clause for accepting new applications for the multi‐family housing property
tax exemption program until 12/31/2012.
Refer to Planning & Development Committee.
f. Community and Economic Development Department recommends approval of a Memorandum
of Understanding with Renton Technical College regarding the distribution of grant funds from
the Washington State Department of Commerce in support of the Renton Small Business
Development Center.
Council concur.
g. Community and Economic Development Department recommends acceptance of a deed of
dedication for additional right‐of‐way for Naches Ave. SW, off of SW 27th St., to fulfill a
requirement of Longacres/Boeing Binding Site Plan (LUA‐02‐022).
Council concur.
Page 1 of 329
REGULAR COUNCIL AGENDA ‐ [January 4, 2010]
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
CONSENT AGENDA
h. Community and Economic Development Department recommends approval of a contract in the
amount of $119,000 with Hamilton/Saunderson for administration of the Renton Community
Marketing Campaign.
Council concur.
i. Community Services Department submits CAG‐09‐140, Gene Coulon Memorial Beach Park ‐
Fishing Pier Repair, and requests approval of the project, commencement of a 60‐day lien
period, and release of retained amount of $2,344.50 to Lake Tapps Construction Unlimited,
contractor, if all required releases are obtained.
Council concur.
j. Community Services Department recommends approval of a five‐year lease extension to LAG‐
01‐006, with King County Sexual Assault Resource Center (KCSARC), at the 200 Mill building, at
current market rates. City's cost: $71,381.31.
Refer to Finance Committee.
k. Executive Department recommends approval of an interlocal agreement with King County Fire
District 25 to provide fire and emergency medical services from 2010 through 2020.
Refer to Public Safety Committee.
l. Executive Department recommends approval of an interlocal agreement with King County Fire
District 25 to extend the current agreement through 2/29/2010.
Council concur. (See 8.a. for resolution.)
m. Fire and Emergency Services Department recommends approval an agreement with King
County to accept a Homeland Security subgrant in the amount of $81,750 for the purpose of
shoring and cribbing heavy rescue equipment.
Council concur.
n. Police Department recommends approval of an interlocal agreement with the cities of Auburn,
Federal Way, Kent, Tukwila, and the Port of Seattle for the purpose of creating the Valley Civil
Disturbance Unit.
Council concur. (See 8.b. for resolution.)
o. Police Department recommends approval of a addendum to CAG‐08‐086, with Dotson Security
Services, in the amount of $60,500 to provide Visitor Information and Downtown Assistance
program services.
Council concur.
p. Transportation Systems Division recommends approval of Supplemental Agreement No. 3 to
CAG‐09‐077, with Berger/Abam Engineers, Inc., in the amount of $2,214,900 for design
services on the SW 27th St./Strander Blvd. Extension project.
Refer to Committee of the Whole.
q. Transportation Systems Division recommends approval of Supplemental Agreement No. 3 to
CAG‐09‐075, with WHPacific, in the amount of $25,674 for final design and preparation of
plans and specifications for the Stage II Lake Washington Trail South Lake Connector project.
Council concur.
r. Transportation Systems Division submits CAG‐08‐101, SR 900/Hoquiam Avenue NE Traffic
Signal, and requests approval of the project, final pay estimate int he amount of $1,769.76,
commencement of a 60‐day lien period, and release of retained amount of $18,058.24 to
Construct Company, contractor, if all required releases are obtained.
Page 2 of 329
REGULAR COUNCIL AGENDA ‐ [January 4, 2010]
6.CONSENT AGENDA
Council concur.
s. Transportation Systems Division recommends approval of an agreement with Washington
State Department of Transportation for a $240,000 Federal Congestion Mitigation and Air
Quality (CMAQ) grant for the Highlands to Landing Pedestrian Connection.
Council concur. (See 8.c. for resolution.)
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers
b. Planning & Development Committee: Real Esate Kiosk Memorandum of Agreement*; Process
for Remanding Planning Commission Recommendations
UNFINISHED BUSINESS
8.RESOLUTIONS AND ORDINANCES
Resolutions:
a. King County Fire District 25 interlocal agreement extension (See 6.l.)
b. Valley Civil Disturbance Unit (VCDU) interlocal agreement. (See 6.n.)
c. WSDOT grant for Highlands to Landing pedestrian trail connection project. (See 6.s.)
Ordinance for first reading:
a. Master Use Agreement with Master Builders Association re: Real Estate Sign Kiosks (See
7.b.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
NEW BUSINESS
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE
AGENDA
(Preceding Council Meeting)
CANCELED
• Hearing assistance devices for use in the Council Chambers are available upon request to the City
Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
ADJOURNMENT
Page 3 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Reappointment to Renton Airport Advisory
Committee
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
N/A
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Denis Law
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A
Amount Budgeted: $ N/A
Total Project Budget: $N/A
Transfer Amendment: $N/A
Revenue Generated: $N/A
City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law reappoints the following to the Airport Advisory Committee:
Mr. Alfred Banholzer, 14923 165th Place SE, Renton, WA 98059 (Washington Pilots' Association, Green
River Chapter) for a term that expires on 12/31/2012.
STAFF RECOMMENDATION:
Concur in Mayor Law's reappointment of Alfred Banholzer to the Airport Advisory Committee.
6b. ‐ Mayor Law reappoints Alfred Banholzer to the Airport Advisory
Committee, Washington Pilots' Association, Green River Chapter Page 4 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Reappointments to Planning Commission
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
N/A
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Denis Law
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A
Amount Budgeted: $ N/A
Total Project Budget: $N/A
Transfer Amendment: $N/A
Revenue Generated: $N/A
City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law reappoints the following to the Planning Commission:
Mr. Ray Giometti, 323 Pelly Ave N, Renton, WA 98057, for a term that expires on 1/31/2013
Mr. Michael Chen, 6214 NE 5th Court, Renton, WA 98059, for a term that expires 1/31/2013
STAFF RECOMMENDATION:
Concur in Mayor Law's reappointmentsof Ray Giometti and Michael Chen to the Planning Commission.
6c. ‐ Mayor Law reappointments the following individuals to the
Planning Commission for terms expiring on 1/31/2013: Ray Giometti and Page 5 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Owner-Occupied Housing Incentive – Extension
and Modifications
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue paper
Draft Ordinance
Renton Municipal Code Section 4-1-210 (redlined)
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Mark Santos-Johnson (ext 6584)
Recommended Action:
Refer to Planning & Development Committee
Fiscal Impact:
Expenditure Required: $ 0
Amount Budgeted: $ 0
Total Project Budget: $0
Transfer Amendment: $0
Revenue Generated: $0
City Share Total Project: $ 0
SUMMARY OF ACTION:
In August 2001, the City Council approved the Downtown Owner-Occupied Housing Incentive as codified in
RMC 4-1-210B to help encourage owner-occupied housing in Downtown Renton. The incentive will sunset on
December 31, 2009, unless extended by City Council action.
The Downtown Owner-Occupied Housing Incentive currently applies to new construction projects with 100%
of the housing units platted or condominium “For Sale” housing in the CD, RM-U, or RM-T of the Urban Center
Comprehensive Plan designation. As part of the City’s efforts to implement the recommendations of the
Highlands Phase II Task Force and, in particular, to develop a package of redevelopment incentives for the
Highlands, staff recommends extending the owner-occupied housing incentive to the CV, RM-F, and R-14
zones within the Center Village Comprehensive Plan designation.
The Downtown Owner-Occupied Housing Incentive was useful in helping to establish the 37-unit 55 Williams
project in 2002 and the 50-unit Chateau de Ville project in 2008, both new owner-occupied condo projects
Downtown. To encourage additional new owner-occupied housing in Downtown Renton and in the Sunset
Area, staff recommends that the Council extend the owner-occupied housing incentive for an additional three
years to December 31, 2012. Staff also recommends modifying the application process to reflect the current
organizational structure for the Department of Community and Economic Development.
STAFF RECOMMENDATION:
Adopt an ordinance to amend the Owner-Occupied Housing Incentive in RMC 4-1-210B to include the CV, RM-
F, and R-14 zones within the Center Village Comprehensive Plan designation as eligible areas, to modify the
application process, and to extend the sunset clause for the owner-occupied housing incentive for three years
to December 31, 2012, unless further extended by City Council action.
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 6 of 329
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 7 of 329
1
DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:November 30, 2009
TO:Council President Don Persson
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Alex Pietsch, Administrator
STAFF CONTACT:Mark Santos-Johnson, Senior Economic Development Specialist
- ext. 6584
SUBJECT:Owner-Occupied Housing Incentive – Extension and
Modifications
ISSUE:
Should the City extend the Downtown Owner-Occupied Housing Incentive provided for in RMC
4-1-210B and currently scheduled to sunset on December 31, 2009? Additionally, should the City
modify the owner-occupied housing incentive to include the Sunset Area? Finally, should the City
modify the application process to conform to the current organizational structure for the
Department of Community and Economic Development?
RECOMMENDATION:
Adopt an ordinance to amend the Owner-Occupied Housing Incentive in RMC 4-1-210B to include
the CV, RM-F, and R-14 zones within the Center Village Comprehensive Plan designation as
eligible areas, to modify the application process, and to extend the sunset clause for the
owner-occupied housing incentive for three years to December 31, 2012, unless further extended
by City Council action.
BACKGROUND SUMMARY:
In August 2001, the Renton City Council approved Ordinance No. 4913 (codified in RMC
4-1-210Bas subsequently amended) to allow certain development and mitigation fees for “For
Sale”housing to be waived to encourage owner-occupied housing in Downtown Renton.
TheDowntown Owner-Occupied Housing Incentive currently applies to new construction
projectswith 100% of the housing units platted or condominium “For Sale” housing in the CD,
RM-U, orRM-T of the Urban Center Comprehensive Plan designation. The Downtown
Owner-OccupiedHousing Incentive is scheduled to sunset on December 31, 2009, unless
extended by City Council
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 8 of 329
2
action.1
1 The waived fees incentive was initially scheduled to sunset in October 2004, but the City Council previously
extended the sunset to October 1, 2007, and later to December 31, 2009.
To date, there have been four projects approved for the owner-occupied housing incentive. Two
projects have been completed - the 37-unit 55 Williams and the 50-unit Chateau de Ville
condominium projects in Downtown Renton. Two projects are pending – the 24-unit Chelsea
condominium project and the 5-unit Blakey townhomes project2, both in Downtown Renton. The
first three projects are all located in the CD and the last project is located in the RM-T. The RM-U
zone has not had any projects to date.
2 The proposed 24-unit Chelsea condo project and five-unit Blakey townhomes project were approved when the
City required a minimum of four owner-occupied housing units in Downtown Renton to be eligible for the incentive.
In 2007, the City Council increased the minimum number of owner-occupied housing units in Downtown Renton to
ten for the RM-T zone and 30 for the CD and RM-U zones to encourage land assembly and/or larger scale projects
and correspond with the size thresholds used for the Multi-Family Housing Property Tax Exemption as codified in
RMC 4-1-220.
The 87 completed owner-occupied housing units to date is relatively small compared to the
number of apartment units built in Downtown Renton in the past ten years and the capacity for
additional housing units in Downtown Renton.
Example of Potential Development and Mitigation Savings
Based on the analysis completed at the time, the 55 Williams project with 37 units was expected
to receive a total savings of approximately $118,994 from the owner-occupied housing incentive,
including $43,748 in fire, transportation and parks mitigation fees, $41,440 in water and
wastewater system development charges, and $33,806 in building permit fees. (There were no
surface water system development charges since 100% of the site was already an impervious
surface from the prior use.) The incentive worked out to a savings of approximately $3,216 per
unit.
The Chateau de Ville project with 50 units was expected to receive a total savings of
approximately $169,485 from the owner-occupied housing incentive, including $59,100 in fire,
transportation and parks mitigation fees, $73,465 in water, wastewater system development and
surface water charges, and $36,919 in building permit fees. The incentive worked out to a savings
of approximately $3,390 per unit.
Extension and Modification of Owner-Occupied Housing Incentive
For the 55 Williams condo project (completed in 2002) and the Chateau de Ville condo project
(completed in 2008), it took and is taking, respectively, substantially longer to sell the condo units
than each developer typically experienced in other areas.
In 2007, the Wasatch group changed the Renaissance apartments in Downtown Renton to Revo
225 and started marketing updated units as condominiums. Unfortunately, sales of the condo
units did not go as well as expected and the majority of the units in the building remain
apartments.
Although the Washington State Legislature has made some progress in addressing the liability
issues related to condos to help stimulate more condo development in the state, many
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 9 of 329
3
developers are still reluctant or unwilling to build condos. In addition, construction financing
remains very difficult to secure in the current economic environment.
For developers who are building new condos or converting apartments to condominiums, there
are other stronger market areas for them to develop their projects than Downtown Renton.
Consequently, it is still a challenge to promote new owner-occupied housing in Downtown
Renton.
Although there continues to be interest in creating more condominium units in Downtown
Renton, staff believes that the waived fees incentive is still necessary to encourage new
owner-occupied development in Downtown Renton.
As part of the City’s efforts to implement the recommendations of the Highlands Phase II Task
Force, the Economic Development and Neighborhoods Division was charged with developing a
package of redevelopment incentives for the Highlands. Staff believes that the waived fees
incentive applied to owner-occupied housing in Downtown Renton could be very useful for
encouraging similar new construction in the Sunset Area.
The Multi-Family Housing Property Tax Exemption (Exemption) codified in RMC4-1-220 currently
includes both Downtown Renton and the Highlands as designated residential targeted areas
eligible for a limited property tax exemption to encourage multi-family housing development,
including either apartments or “For Sale” housing. The Exemption has been successfully used to
date by four projects in Downtown Renton and one project in the Highlands, the 217-unit
Harrington Square project. The owner-occupied housing incentive, if extended to include the
Sunset Area, would provide an additional benefit to encourage developers to build new
owner-occupied housing in the area.
Finally, the application process for the owner-occupied housing incentive in RMC 4-1-210B4
states that the application must be made to the Development Services Director. Since Current
Planning is now part of the Planning Division, this should be changed to the Planning Director.
PROPOSED AMENDMENTS:
To encourage more owner-occupied housing in the Sunset Area and provide an additional
incentive for redevelopment in the area, staff recommends extending the owner-occupied
housing incentive to the Center Village (CV), Residential Multi-Family (RM-F), and Residential 14
Dwelling Units/Acre (R-14) zones within the Center Village Comprehensive Plan designation. An
eligible project in the CV zone would need to have a minimum of 30 owner-occupied housing and
an eligible project in either the RM-F or R-14 zones would need to have a minimum of ten
owner-occupied housing units. These are the same minimum number of housing units used for
the Exemption for the CV, RM-F, and R-14 zones within the Center Village Comprehensive Plan
designation.
To encourage additional new owner-occupied housing Downtown and in the Sunset Area, staff
recommends that the Council extend the owner-occupied housing incentive for an additional
three years to December 31, 2012.
Staff also recommends modifying the application process to reflect the current organizational
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 10 of 329
4
structure for the Department of Community and Economic Development.
Please refer to the attached redline version of the proposed text for RMC 4-1-210B for more
information.
The proposed extension and modifications support the City’s vision as the center of opportunity
in the Puget Sound region where businesses and families thrive and the following 2009-2014
Business Plan Goals:
·Encourage and partner in the development of quality housing choices for people of all
ages and income levels; and
·Capitalize on growth opportunities through bold and creative economic development
strategies; and
·Continue redevelopment efforts Downtown, in the Highlands, and South Lake
Washington.
The proposed extension and modifications also promote community stability by increasing the
percentage of homeowners in Renton.
CONCLUSION:
The owner-occupied housing incentive established in August 2001 was useful in helping to
establish the 37-unit 55 Williams in 2002 and the 50-unit Chateau de Ville project in 2008 as new
owner-occupied housing in Downtown Renton. Staff believes that extending the owner-occupied
housing incentive through December 31, 2012, and including the Sunset Area will greatly enhance
future redevelopment opportunities for both Downtown Renton and the Sunset Area. In
particular, the proposed amendments will help achieve the City’s vision and improve future
prospects for additional new owner-occupied housing in Downtown Renton and the Sunset Area.
Attachments:
1.Draft Ordinance
2.RMC 4-1-210B Owner-Occupied Housing Incentive – Proposed New Text (Redline Version)
cc.Jay Covington, CAO
Bonnie Walton, City Clerk
Iwen Wang, Finance & IS Administrator
Terry Higashiyama, Community Services Administrator
Suzanne Dale Estey, Economic Development Director
Neil Watts, Development Services Director
Chip Vincent, Planning Director
Jennifer Henning, Current Planning Manager
Karen Bergsvik, Human Services Manager
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 11 of 329
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
4-1-210, WAIVED FEES, OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT,
OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED
“CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON”, BY
EXTENDING AND MODIFYING THE WAIVER OF CERTAIN DEVELOPMENT AND
MITIGATION FEES.
WHEREAS, on August 27, 2001, the Renton City Council approved Ordinance No. 4913
(codified in RMC 4-1-210) to allow certain development and mitigation fees for housing that is
for sale to be waived to encourage owner-occupied housing in the CD and RM-U zones; and
WHEREAS, these development and mitigation fee waivers are effective for eligible
building permits issued after August 13, 2001, and will sunset on December 31, 2009, unless
extended by City Council action; and
WHEREAS, the provisions of Subsection 4-1-210B, Downtown Owner-Occupied Housing
Incentive, helped to establish the 37-unit “55 Williams” and the 50-unit “Chateau de Ville”
condominium projects as new owner-occupied housing in downtown Renton and may similarly
prove beneficial for the proposed 24-unit “Chelsea” condominium project and the 5-unit
“Blakey” townhomes project in downtown Renton; and
WHEREAS, the development and mitigation fee waivers currently apply to eligible
projects in the CD, RM-U, and RM-T zones of the Urban Center Comprehensive Plan
designation; and
WHEREAS, the City now seeks to expand the development and mitigation fee waivers to
encourage new owner-occupied housing in the Sunset Area; and
WHEREAS, the City further seeks to modify the application process to conform with the
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 12 of 329
ORDINANCE NO. _______
2
current organizational chart for the Community and Economic Development Department; and
WHEREAS, the City seeks to encourage additional new owner-occupied housing in
downtown Renton and the Sunset Area; and
WHEREAS, the City seeks to extend the development and mitigation fee waivers
through December 31, 2012, unless further extended by City Council action;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Subsection 4-1-210B, Downtown Owner-Occupied Housing Incentive, of
Chapter 1, Administration and Enforcement, of Title IV (Development Regulations) of Ordinance
No. 4260 entitled “Code of General Ordinances of the City of Renton, Washington”, is hereby
amended to change the title to “Owner-Occupied Housing Incentive”, and to read as follows:
B. OWNER-OCCUPIED HOUSING INCENTIVE:
1.Purpose: To encourage owner-occupied housing in the CD, RM-U, and
RM-T zones of the Urban Center Comprehensive Plan designation and the CV,
RM-F, and R-14 zones within the Center Village Comprehensive Plan designation,
certain development and mitigation fees for “For Sale” housing may be waived
for eligible projects, subject to City Council approval.
2.Eligibility Criteria: To qualify for waived fees, projects must meet the
following criteria:
a. The project is new construction; and
b. All of the housing units will be platted or condominium “For Sale”
housing; and
c. The project will be a minimum of ten (10) units if in the RM-T zone of
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 13 of 329
ORDINANCE NO. _______
3
the Urban Center Comprehensive Plan designation or the RM-F zone or R-14
zone within the Center Village Comprehensive Plan designation; or
d. The project will be a minimum of thirty (30) units if in the CD zone or
RM-U zone of the Urban Center Comprehensive Plan designation or the CV zone
within the Center Village Comprehensive Plan designation.
3.Applicable Fees: Fees which may be waived are:
a. Building permit fees;
b. Building permit plan review fees;
c. Water, surface water, and wastewater system development charges;
d. Public Works plan review and inspection fees; and
e. Fire, transportation, and parks impact mitigation fees.
4.Application Process: Persons who intend to apply for the
owner-occupied housing incentive fee waivers must disclose their intent to apply
for waived fees prior to or by the administrative site plan review period. The
application for waived fees must be made to the Planning Director (or any other
City office, department or agency that shall succeed to its functions with respect
to this Section, or his or her authorized designee) at the time of the land use
application, unless otherwise approved by City Council.
5.Restrictive Covenant: All residential units which obtain a successful fee
waiver must contain a restrictive covenant indicating that the units will be
platted or will be restricted to condominium housing. After review and approval
of the waiver by the City Council and the review and approval of the restrictive
covenant by the Planning Director or his/her designee, the restrictive covenant
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 14 of 329
ORDINANCE NO. _______
4
must be executed and recorded at the applicant’s expense prior to the issuance
of the building permit for the project, unless otherwise approved by City Council.
Failure to timely execute and record the covenant will result in the Applicant
being responsible for any and all applicable fees and interest accrued as a result
of the delay.
6.Cancellation of Covenant: After the application has been approved
and/or the restrictive covenant is recorded, if the type of housing to be offered is
altered from owner-occupied “For Sale” new housing, all applicable fees must be
paid with interest.
7.Effective Date and Sunset: These fee waivers are effective for building
permits issued after August 13, 2001, and will sunset on December 31, 2012,
unless extended by City Council action.
SECTION II. This ordinance shall be effective upon its passage, approval, and thirty
(30) days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2010.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2010.
Denis Law, Mayor
Approved as to form:
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 15 of 329
ORDINANCE NO. _______
5
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1619:12/11/09
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 16 of 329
Attachment 2
RMC 4-1-210B Owner-Occupied Housing Incentive
Proposed New Text (Redline Version)
B. DOWNTOWN OWNER-OCCUPIED HOUSING INCENTIVE:
1. Purpose: To encourage owner-occupied housing in the CD, RM-U, and RM-T
zones of the Urban Center Comprehensive Plan designation and the CV, RM-F,
and R-14 zones within the City of RentonCenter Village Comprehensive Plan
designation, certain development and mitigation fees for “For Sale” housing may be
waived for eligible projects, subject to City Council approval.
2. Eligibility Criteria: To qualify for waived fees, projects must meet the following
criteria:
a. The project is new construction; and
b. All of the housing units will be platted or condominium “For Sale” housing;
and
c. The project will be a minimum of ten (10) units if in the RM-T; zone of
the Urban Center Comprehensive Plan designation or the RM-F zone or R-14 zone within
the Center Village Comprehensive Plan designation; or
d. The project will be a minimum of thirty (30) units if in the CD zone or
RM-U zone of the Urban Center Comprehensive Plan designation or the CV zone within
the Center Village Comprehensive Plan designation.
3. Applicable Fees: Fees which may be waived are:
a. Building permit fees;
b. Building permit plan review fees;
c. Water, surface water, and wastewater system development charges;
d. Public Works plan review and inspection fees; and
e. Fire, transportation, and parks impact mitigation fees.
4. Application Process: Persons who intend to apply for the downtown
owner-occupied housing incentive waived fees shall fee waivers must disclose their
intent to apply for waived fees at prior to or by the administrative site plan review
period. The application for waived fees must be made to the Development Services
Planning Director (or any other City office, department or agency that shall succeed to
its functions with respect to this Section, or his or her authorized designee) at the time
of the land use application, unless otherwise approved by City Council.
5. Restrictive Covenant: All residential units for which waived fees are granted shall
be covered by obtain a successful fee waiver must contain a restrictive covenant
indicating that declares the units will be platted or will be restricted to condominium
housing. After review and approval of the waiver by the City, Council and the covenant,
in a form to be providedreview and approval of the restrictive covenant by the City,
shallPlanning Director or his/her designee, the restrictive covenant must be executed
6d. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐210.B. to modify the application process, and to Page 17 of 329
and recorded, at the applicant’s expense, not later than prior to the issuance of the
building permit for the project, unless otherwise approved by City Council. Applicants
who fail to Failure to timely execute and record the covenant in a timely manner will be
required to paywill result in the Applicant being responsible for any and all applicable
fees withand interest accrued as a result of the delay.
6. Cancellation of Covenant: After the application has been approved and/or the
restrictive covenant is recorded, if the type of housing to be offered is altered from
owner-occupied “For Sale” new housing, all applicable fees must be paid with interest.
7. Effective Date and Sunset: These fee waivers are effective for building permits
issued after August 13, 2001, and will sunset on December 31, 20092012, unless
extended by City Council action. (Ord. 4913, 8-27-2001; Amd. Ord. 5095, 9-13-2004;
Ord. 5153, 9-26-2005; Ord. 5309, 10-8-2007)
6d. ‐ Community and Economic Development Department recommends
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Multi-Family Housing Property Tax Exemption
Program – Extension and Modification
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Draft Ordinance
Renton Municipal Code Sections 4-1-220D and 4-
1-220M (redlined)
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Mark Santos-Johnson (ext 6584)
Recommended Action:
Refer to Planning & Development Committee
Fiscal Impact:
Expenditure Required: $ 0
Amount Budgeted: $ 0
Total Project Budget: $0
Transfer Amendment: $0
Revenue Generated: $0
City Share Total Project: $ 0
SUMMARY OF ACTION:
In December 2003, the Council established the Multi-Family Housing Property Tax Exemption
(Exemption) as codified in RMC 4-1-220 to encourage multi-family housing development in designated
residential targeted areas. The Exemption includes a provision for accepting new applications to sunset
on December 31, 2009, unless extended by City Council action.
The Exemption currently includes two designated residential targeted areas, “Downtown” and the
“Highlands”. To correspond with the recent planning effort in the Sunset Area, staff recommends
changing the “Highlands” designated residential targeted area to the “Sunset Area.” Aside from the
name change, the existing purpose and applicability of the property tax exemption and the eligible
zoning and boundary of the current designated residential targeted areas will remain the same.
The Exemption has been very useful in helping stimulate new construction of multi-family housing in the
City’s designated residential targeted areas. To encourage additional multi-family housing Downtown
and in the Sunset Area, staff recommends that the Council extend the multi-family housing property tax
exemption for an additional three years to December 31, 2012.
STAFF RECOMMENDATION:
Adopt an ordinance to amend the Property Tax Exemption for Multi-Family Housing in Residential
Targeted Areas in RMC 4-1-220 to rename the “Highlands” designated residential targeted area as the
“Sunset Area” and extend the sunset clause for accepting new applications for the multi-family housing
property tax exemption for three years to December 31, 2012, unless further extended by City Council
6e. ‐ Community and Economic Development Department recommends
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action.
6e. ‐ Community and Economic Development Department recommends
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1
DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:November 30 , 2009
TO:Council President Don Persson
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Alex Pietsch, Administrator
STAFF CONTACT:Mark Santos-Johnson, Senior Economic Development Specialist
- ext. 6584
SUBJECT:Multi-Family Housing Property Tax Exemption – Extension and
Modification
ISSUE:
Should the City extend the Multi-Family Housing Property Tax Exemption (Exemption)
provided for in RMC 4-1-220 and currently scheduled to sunset on December 31, 2009.
Additionally, should the City rename the “Highlands” designated residential targeted area as the
“Sunset Area?”
RECOMMENDATION:
Adopt an ordinance to amend the Property Tax Exemption for Multi-Family Housing in
Residential Targeted Areas in RMC 4-1-220 to rename the “Highlands” designated residential
targeted area as the “Sunset Area” and extend the sunset clause for accepting new
applications for the multi-family housing property tax exemption for three years to December
31, 2012, unless further extended by City Council action.
BACKGROUND SUMMARY:
Overview of Current Exemption Program
As authorized by Chapter 84.14 RCW, the City Council established a property tax exemption
incentive in 2003 (codified in RMC 4-1-220 as subsequently amended) to encourage
multi-family housing development currently in the following designated residential targeted
areas1:
1 In August 2008, the City Council removed the South Lake Washington area as a designated residential targeted
area after the Exemption was used by three projects with a total of 1,075 housing units.
·Highlands: Within the Center Village Comprehensive Plan designation and in one of
the following: the Center Village (CV) zone, the Residential Multi-Family (RM-F) zone,
or the Residential 10 Dwelling Units/Acre (R-10) zone; and
·
6e. ‐ Community and Economic Development Department recommends
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2
Downtown: In the Center Downtown (CD) zone, Residential Multi-Family Urban Center
(RM-U) zone, or Residential Multi-Family Traditional (RM-T) zone.
In addition to being located in one of the designated residential targeted areas noted above,
eligible multi-family housing projects must, for example, be newly constructed and have a
minimum of 30 attached dwelling units if located in the CD zone or Center Village
Comprehensive Plan designation and in the Center Village (CV) zone. Eligible projects must
currently have a minimum of ten attached dwelling units if located in one of the other zones
noted above.
As provided for in Chapter 84.14 RCW and RMC 4-1-220, the Exemption provision currently
allows the value of qualified new housing construction to be exempt from ad valorem
property tax for eight to twelve years depending upon when the project applied for the
exemption and whether the project provides at least 20% of the units as affordable housing.
However, the exemption does not include the value of the land, existing improvements, or
non-housing-related improvements (e.g., commercial space). The exemption applies to all
levels of the ad valorem property tax, including the local jurisdiction, county, state, and all
local taxing districts. The exemption is in addition to any other tax credits, grants, or
incentives provided by law for the multi-family housing.
Example of Potential Exemption Savings
As noted above, the Exemption applies to all levels of the ad valorem property tax, including
the local jurisdiction, county, state, and all local taxing districts. For projects in Renton, this
amounts to a total of $9.95264 per $1,000 of assessed value for 2009. The value of the
property tax exemption will of course be determined by the nature, quality, and cost of the
multi-family housing (e.g., size, type, parking, and amenities).
For example, the estimated property tax savings related to the Exemption approved earlier
this year for the 92-unit Liberty Square Apartments are approximately $95,193 per year
($1,142,321 total for the 12-year period2). This equates to a potential property tax savings of
approximately $1,035 per year per housing unit ($12,417 total per housing unit for the
12-year period). For reference purposes, the total development cost for the land and all
improvements for this workforce housing project was $18.4 million.
2 Since all 92 housing units at the Liberty Square Apartments are set aside for households at or below 60% of the
King county area median income, the project is eligible for the limited property tax exemption for twelve rather
than eight years.
The City of Renton’s portion of the above estimated potential property tax savings related to
the Exemption is approximately $22,984 per year ($275,810 total for the 12-year period) for
the Liberty Square Apartments project. Although the City will receive property tax revenue
from the assessed value for the land, the City will not receive property tax revenue from the
residential improvements until after the 12-year property tax exemption period.
Exemption Projects Approved to Date
As noted in Figure 1 below, the City has approved nine multi-family housing projects to date
with a total of 1,795 housing units, including 1,745 rental apartments and 50 for-sale
condominiums. The projects are located in all three of the historical designated residential
targeted areas, including five Downtown (503 housing units), three in South Lake Washington
(1,075 housing units), and one in the Highlands (217 housing units). The projects range in size
6e. ‐ Community and Economic Development Department recommends
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3
from 50 housing units to 440 housing units with an average of 199 housing units per project.
Figure 1 - Multi-Family Housing Property Tax Exemption – Approved Project Applications
Project Name
Number of
Housing
Units
Designated
Residential
Targeted Area
Type of
Housing
Application
Approval
Date Project Status
Merrill Gardens at Renton Centre 154 Downtown Rental 5/13/2005 Completed 2007
Parkside at 95 Burnett 106 Downtown Rental 5/13/2005 Completed 2007
The Bristol II at Southport 195 South Lake WA Rental 2/28/2006 Completed 2008
Chateau de Ville 50 Downtown For Sale 6/13/2006 Completed 2008
The Reserve 440 South Lake WA Rental 1/26/2007 Completed 2009
The Sanctuary 440 South Lake WA Rental 1/26/2007 Under construction
Harrington Square 217 Highlands Rental 9/27/2007 Under construction
Second & Main Apartments 101 Downtown Rental 7/21/2008 Proposed
Liberty Square Apartments 92 Downtown Rental 4/13/2009 Completed 2008
Total 1,795
PROPOSED AMENDMENTS:
Change in Name of Designated Residential Targeted Area
To correspond with the recent planning effort in the Sunset Area, staff recommends changing
the “Highlands” designated residential targeted area to the “Sunset Area.” Aside from the
name change, the existing purpose and applicability of the property tax exemption and the
eligible zoning and boundary of the current designated residential targeted areas will remain
the same.
The new “Sunset Area” label attempts to better identify the local neighborhood along Sunset
Boulevard NE (centered at Harrington Avenue NE) and to differentiate the area from the larger
Highlands or East Plateau community planning areas in NE Renton.
As part of the City’s efforts to implement the recommendations of the Highlands Phase II Task
Force, the Economic Development and Neighborhoods Division was charged with developing a
package of redevelopment incentives for the Highlands. In a separate agenda bill, staff
recommends that the waived fees incentive provided for in RMC 4-1-210B for owner-occupied
housing in downtown Renton be extended to the Sunset Area. Likewise, staff believes that
the continuation of the Exemption is an essential part of the incentives package to promote
further redevelopment of the Sunset Area.
Please see Attachment 1 for a map with the Downtown and proposed Sunset Area designated
residential targeted areas for the Exemption.
Extension
The Exemption has been very useful in helping stimulate new construction of multi-family
housing in the City’s designated residential targeted areas. To encourage additional
multi-family housing Downtown and in the Sunset Area, staff recommends that the Council
extend the multi-family housing property tax exemption for an additional three years to
December 31, 2012, unless further extended by City Council action.
As noted in figure 1 above, the City has approved nine multi-family housing projects to date
with a total of 1,795 housing units. To date, six projects have been completed (with 1,037
6e. ‐ Community and Economic Development Department recommends
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4
housing units) and two projects are under construction (with 657 housing units). One project,
the 2nd & Main Apartments, is proposed (with 101 housing units). The owner had hoped to
start construction in fall-2008, but has been unable to secure financing. The land/proposed
project is currently on the market for sale.
Of the eight projects completed or under construction, four projects with 635 housing units
are located Downtown and one project, the Harrington Square Apartments with 217 housing
units, is located in the Highlands; the balance of the projects and housing units were located in
South Lake Washington. The Exemption, if extended, would continue to encourage
developers to build new multi-family housing in Downtown Renton and the Sunset Area.
Summary
The proposed modification and extension support the City’s vision as the center of
opportunity in the Puget Sound region where businesses and families thrive and the following
2009-2014 Business Plan Goals:
·Encourage and partner in the development of quality housing choices for people of all
ages and income levels; and
·Capitalize on growth opportunities through bold and creative economic development
strategies; and
·Continue redevelopment efforts downtown, in the Highlands, and South Lake
Washington.
The Exemption also supports affordable workforce housing development so that Renton
employees can live in the community where they work to help combat transportation
congestion and related environmental impacts.
Due to the lack of financing and other challenges in the current economy, there is limited
interest in new market-rate multi-family housing development. However, as financing
improves and more developers seek out opportunities for new projects in the region, staff
believes that the Exemption will again be a critical incentive to help bring private capital
investment to the two designated residential targeted areas in Renton.
Please refer to Attachment 3 for a redline version of the proposed text amendments for RMC
4-1-220D and 4-1-220M.
CONCLUSION:
The City has used the Multi-Family Housing Property Tax Exemption since 2003 to encourage
increased residential opportunities within designated urban centers that lack sufficient,
desirable, and convenient residential housing. Staff believes that extending the Exemption
through December 31, 2012, will greatly enhance future redevelopment opportunities for
both Downtown Renton and the Sunset Area. In particular, the proposed amendments will
help achieve the City’s vision and improve future prospects for additional new multi-family
housing in Downtown Renton and the Sunset Area.
Attachments:
1)Draft Multi-Family Housing Property Tax Exemption Map with the Proposed “Sunset Area” Residential
Targeted Area
2)Draft Ordinance
3)Redline Version of Proposed Modifications to RMC 4-1-220D and 4-1-220M
6e. ‐ Community and Economic Development Department recommends
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5
cc:Jay Covington, CAO
Bonnie Walton, City Clerk
Iwen Wang, Finance & IS Administrator
Terry Higashiyama, Community Services Administrator
Suzanne Dale Estey, Economic Development Director
Neil Watts, Development Services Director
Chip Vincent, Planning Director
Jennifer Henning, Current Planning Manager
Karen Bergsvik, Human Services Manager
6e. ‐ Community and Economic Development Department recommends
amending RMC 4‐1‐220 to rename the "Highlands" designated Page 25 of 329
Lake Washington
I-405
I-405
I -4 0 5 F w y
P a r k A v e N
NE 7th St
NE 12th St
E d m o n d s A v e N E
Maple Valley Hwy
K i r k l a n d A v e N E
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Cedar River Trl Walk
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N 4th St
H a r r i n g t o n A v e N E
N 6th St
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SE 5th St
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S u n s e t B l v d N E
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N 8th St
S 5th St
W e l l s A v e N
N E Park Dr
I -4 0 5 R a m p
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R e n t o n A v e S
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D a y t o n A v e N E
L a k e A v e S
B e n s o n R d S
N P a r k D r
S W S u n s e t B l v d
NE 21st St
S 9th St
NE 10th Pl
NE 11th St
NW 2nd St
S 115th Pl
NW 7th St
NE 17th Pl
C a m a s A v e N E
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NE 14th St
I -4 0 5 R a m p
I -4 0 5 F w y
H o u s e r W a y N
NE 4th St
NE 16th St
NE 21st St
Cedar River
0 3,0001,500 Feet
November 24, 2009
1:21,000
Residential Targeted Areas for Multi-FamilyHousing Property Tax Exemption - Draft
Downtown Sunset Area Parcels ParksFile Name: H:\CED\Planning\GIS\GIS_projects\economic_development\multi_family_tax_exemption\mxds\residential_targeted_areas_for_MF_tax_exemption.mxd
6e. ‐ Community and Economic Development Department recommends
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1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
4-1-220, PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN
RESIDENTIAL TARGETED AREAS, OF CHAPTER 1, ADMINISTRATION AND
ENFORCEMENT, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE
NO. 4260 ENTITLED “CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON,
WASHINGTON”, BY EXTENDING THE PROPERTY TAX EXEMPTION AND
MODIFYING THE NAME OF THE HIGHLANDS DESIGNATED RESIDENTIAL
TARGETED AREA.
WHEREAS, on December 22, 2003, the Renton City Council adopted Ordinance No. 5061
(codified in RMC 4-1-220) to establish a limited property tax exemption to encourage
multi-family housing development in designated residential targeted areas; and
WHEREAS, the provisions of Section 4-1-220, Property Tax Exemption for Multi-Family
Housing in Residential Targeted Areas, have been successful in encouraging increased
residential opportunities and in stimulating new construction of multi-family housing in
residential targeted areas; and
WHEREAS, the City now seeks to rename the “Highlands” designated residential
targeted area as the “Sunset Area” to correspond with the recent planning effort in the area;
and
WHEREAS, aside from the name change, the existing purpose and applicability of the
property tax exemption and the eligible zoning and boundary of the “Highlands” designated
residential targeted area will remain the same; and
WHEREAS, the City further seeks to amend RMC 4-1-220 to extend the property tax
exemption to encourage additional future multi-family housing projects in the residential
targeted areas;
6e. ‐ Community and Economic Development Department recommends
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ORDINANCE NO. _______
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I.Subsection 4-1-220D.1.a, Highlands, of Chapter 1, Administration and
Enforcement, of Title IV (Development Regulations) of Ordinance No. 4260 entitled “Code of
General Ordinances of the City of Renton, Washington” is hereby amended to change the title
to “Sunset Area”, and to read as follows:
a. Sunset Area: Within the Center Village Comprehensive Plan designation
and in one of the following: the Center Village (CV) Zone, the Residential
Multi-Family (RM-F) Zone, or the Residential 14 Dwelling Units/Acre (R-14) Zone;
or
SECTION II.Subsection 4-1-220M, Sunset of Exemption for Applications for
Conditional Certificates, of Chapter 1, Administration and Enforcement, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled “Code of General Ordinances of the
City of Renton, Washington” is hereby amended to read as follows:
M. SUNSET OF EXEMPTION FOR APPLICATIONS FOR CONDITIONAL
CERTIFICATES:
The City shall not accept new applications for conditional certificates as
provided in RMC 4-1-220E after December 31, 2012, unless extended by City
Council action. Incomplete applications for conditional certificates as of
December 31, 2012, shall be returned to owners. Notwithstanding the above, the
City shall process (1) pending complete applications for a conditional certificate
as of December 31, 2012, and (2) applications for an extension of the conditional
certificate and/or a final certificate received after December 31, 2012, as
6e. ‐ Community and Economic Development Department recommends
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ORDINANCE NO. _______
3
provided in this Section under RMC 4-1-220D through 4-1-220J. RMC 4-1-220C
and 4-1-220J through 4-1-220L shall continue to apply to all properties that have
been or are issued a final certificate of tax exemption under this Section until
expiration, termination or cancellation of the tax exemption.
SECTION III. This ordinance shall be effective upon its passage, approval, and thirty
(30) days after publication.
PASSED BY THE CITY COUNCIL this _______ day of _______________________, 2010.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2010.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1618:12/18/09:scr
6e. ‐ Community and Economic Development Department recommends
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Attachment 3
RMC 4-1-220 PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN
RESIDENTIAL TARGETED AREAS (Redline Version of Excerpts)
D. PROJECT ELIGIBILITY:
To qualify for exemption from property taxation under this Section, the project must
satisfy all of the following requirements:
1. Location: The property must be located in one of the designated “residential
targeted areas” listed below in subsection (D)(1)(a) or (D)(1)(b) of this Section which are
targeted for low-income housing serving households at or below eighty percent (80%) of
the median income. If a part of any legal lot is within a residential targeted area, then
the entire lot shall be deemed to lie within the residential targeted area.
a. HighlandsSunset Area: Within the Center Village Comprehensive Plan
designation and in one of the following: the Center Village (CV) Zone, the Residential
Multi-Family (RM-F) Zone, or the Residential 14 Dwelling Units/Acre (R-14) Zone; or
b. Downtown: In the Center Downtown (CD) Zone, Residential Multi-Family
Urban Center (RM-U) Zone, or Residential Multi-Family Traditional (RM-T) Zone.
2. Size and Structure:
a. If the project is located in the Residential Multi-Family Traditional (RM-T)
Zone or within the Center Village Comprehensive Plan designation and in either the
Residential Multi-Family (RM-F) Zone or the Residential 14 Dwelling Units/Acre (R-14)
Zone, the project must (i) consist of a minimum total of ten (10) new dwelling units of
multi-family housing, and (ii) be located within a new residential structure(s) or a new
mixed-use development as allowed by the RMC for the specific zone. At least fifty
percent (50%) of the space within the project shall be intended for permanent
residential occupancy.
b. If the project is located in the Residential Multi-Family Urban Center (RM-U)
Zone, the Center Downtown (CD) Zone or is within the Center Village Comprehensive
Plan designation and in the Center Village (CV) Zone, the project must (i) consist of a
minimum total of thirty (30) new dwelling units of multi-family housing and (ii) be
located in a new mixed-use development, unless otherwise waived by the
Administrator. If the Administrator waives the mixed-use development requirement, the
multi-family housing must be located in a new residential structure(s). At least fifty
percent (50%) of the space within the project shall be intended for permanent
residential occupancy.
3. Exception for Existing Residential Structure: In the case of an existing
occupied residential structure that is proposed for demolition and redevelopment as
new multi-family housing, the project must provide as a minimum number of dwelling
units in the new multi-family housing project, the greater of:
a. Replace the existing number of dwelling units and, unless the existing
6e. ‐ Community and Economic Development Department recommends
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residential rental structure was vacant for twelve (12) months or more prior to
demolition, provide for a minimum of four (4) additional dwelling units in the new
multi-family housing project; or
b. Provide the number of dwelling units otherwise required in subsection
(D)(2) of this Section.
4. Completion Deadline: The project must be completed within three (3) years
from the date of approval of the contract by the City Council as provided in RMC
4-1-220F2 or by any extended deadline granted by the Administrator as provided in
RMC 4-1-220I.
M. SUNSET OF EXEMPTION FOR APPLICATIONS FOR CONDITIONAL CERTIFICATES:
The City shall not accept new applications for conditional certificates as provided in RMC
4-1-220E after December 31, 20092012, unless extended by City Council action.
Incomplete applications for conditional certificates as of December 31, 20092012, shall
be returned to owners. Notwithstanding the above, the City shall process (1) pending
complete applications for a conditional certificate as of December 31, 20092012, and (2)
applications for an extension of the conditional certificate and/or a final certificate
received after December 31, 20092012, as provided in this Section under RMC 4-1-220D
through 4-1-220J. RMC 4-1-220C and 4-1-220J through 4-1-220L shall continue to apply
to all properties that have been or are issued a final certificate of tax exemption under
this Section until expiration, termination or cancellation of the tax exemption. (Ord.
5061, 12-22-2003; Ord. 5151, 8-1-2005; Ord. 5192, 1-23-2006; Ord. 5249, 12-11-2006;
Ord. 5400, 7-14-2008)
6e. ‐ Community and Economic Development Department recommends
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Memorandum of Understanding with Renton
Technical College regarding Renton Small
Business Development Center
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Memorandum of Understanding
Legal Review
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Suzanne Dale Estey
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $
Amount Budgeted: $ 0
Total Project Budget: $
Transfer Amendment: $
Revenue Generated: $0
City Share Total Project: $
SUMMARY OF ACTION:
The City Council is asked to approve and authorize the Mayor to sign the attached Memorandum of
Understanding (MOU) with Renton Technical College (RTC) to define a process for the distribution of
funds the City will receive from the Washington State Department of Commerce in support of the Renton
Small Business Development Center (SBDC). The Council previously approved and authorized its
signature to a previous MOU and also previously approved and authorized its signature to a contract
with the Commerce Department to accept $44,541 in state funding.
Under the terms of this revised MOU, the City shall pass through to RTC any and all funds received
through the Washington State Department of Commerce in support of the Renton SBDC. RTC is the host
institution and the entity directly responsible for the contract with Washington State University, who
administers the Renton SBDC. Therefore, it is appropriate that the City pass these funds to RTC. This
revised MOU directs that action.
STAFF RECOMMENDATION:
Authorize Mayor to sign the MOU with RTC for the Renton SBDC.
6f. ‐ Community and Economic Development Department recommends
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6f. ‐ Community and Economic Development Department recommends
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6f. ‐ Community and Economic Development Department recommends
approval of a Memorandum of Understanding with Renton Technical Page 34 of 329
6f. ‐ Community and Economic Development Department recommends
approval of a Memorandum of Understanding with Renton Technical Page 35 of 329
6f. ‐ Community and Economic Development Department recommends
approval of a Memorandum of Understanding with Renton Technical Page 36 of 329
6f. ‐ Community and Economic Development Department recommends
approval of a Memorandum of Understanding with Renton Technical Page 37 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
LUA-02-022 Longacres/Boeing BSP, Deed of
Dedication for Naches Ave SW
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Deed of Dedication
Administrative Report and Decision
Site Plan Drawing
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Carrie Olson
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ N/A
Amount Budgeted: $ N/A
Total Project Budget: $N/A
Transfer Amendment: $N/A
Revenue Generated: $N/A
City Share Total Project: $ N/A
SUMMARY OF ACTION:
The area to be dedicated for street improvements is approximately 52,211 sq. ft. and is required for use
as road right-of-way for Naches Ave SW, off of SW 27th Street. This dedication complies with the code
requirements for this binding site plan.
STAFF RECOMMENDATION:
Accept the additional right-of-way and authorize the Mayor and City Clerk to sign and record the Deed
of Dedication.
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 38 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 39 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 40 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 41 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 42 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 43 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 44 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 45 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 46 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 47 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 48 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 49 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 50 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 51 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 52 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 53 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 54 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 55 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 56 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 57 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 58 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 59 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 60 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 61 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 62 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 63 of 329
6g. ‐ Community and Economic Development Department recommends
acceptance of a deed of dedication for additional right‐of‐way for Page 64 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Contract with Hamilton/Saunderson for
administration of the Renton Community
Marketing Campaign
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Contract with Hamilton/Saunderson
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Alex Pietsch
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ $119,000 Transfer Amendment: $
Amount Budgeted: $ $245,000 Revenue Generated: $
Total Project Budget: $ $144,000 City Share Total Project: $
SUMMARY OF ACTION:
On December 7, 2009, the City Council approved the recommendation of the Lodging Tax Advisory
Committee to, among other things, allocate $79,000 in Lodging Tax collections to the Renton Community
Marketing Campaign for its 2010 marketing efforts. In addition to these funds, the Marketing
Stakeholders will contribute $65,000, for a total marketing budget of $144,000. A contract with
Hamilton/Saunderson in the amount of $119,000 is required to administer a portion of this work
program.
STAFF RECOMMENDATION:
Approve the contract with Hamilton/Saunderson in the amount of $119,000 and authorize the Mayor
and City Clerk to sign it.
6h. ‐ Community and Economic Development Department recommends
approval of a contract in the amount of $119,000 with Page 65 of 329
6h. ‐ Community and Economic Development Department recommends
approval of a contract in the amount of $119,000 with Page 66 of 329
6h. ‐ Community and Economic Development Department recommends
approval of a contract in the amount of $119,000 with Page 67 of 329
6h. ‐ Community and Economic Development Department recommends
approval of a contract in the amount of $119,000 with Page 68 of 329
6h. ‐ Community and Economic Development Department recommends
approval of a contract in the amount of $119,000 with Page 69 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Retention Pay Application - CAG-09-140: Gene
Coulon Memorial Park - Fishing Pier Repair; Lake
Tapps Construction Unlimited
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Notice of Completion of Public Works Contract
L&I - Notice of Completion of Public Works
Contract
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Todd Black
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $2,344.50
Amount Budgeted: $ $71,038.75
Total Project Budget: $$71,038.75
Transfer Amendment: $
Revenue Generated: $$46,038.75
City Share Total Project: $ $25,000.00
SUMMARY OF ACTION:
The Community Services Department submits CAG-09-140, Gene Coulon Memorial Park - Fishing Pier
Repair, for release of retainage. The project started on November 16, 2009, and was completed on
December 9, 2009. The contractor, Lake Tapps Construction Unlimited, fulfilled the terms of their
contract by repairing the fire damaged fishing pier at Gene Coulon Memorial Park, and as a mitigation
requirement for a permit by the Washington Department of Fish & Wildlife, installed a metal grate in the
Cedar River Boathouse walkway over Lake Washington in Cedar River Trail Park.
STAFF RECOMMENDATION:
Approve the project, commence the 60 day lien period, release the retained amount of $2,344.50 to
Lake Tapps Construction Unlimited, contractor, once all required releases are obtained.
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 70 of 329
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 71 of 329
DC:CTY31 0020 11/99 bh
State of Washington
Department of Revenue
Audit Procedures & Administration
PO Box 47474
Olympia, Washington 98504-7474
Reg.No.:
Date:
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:DEPARTMENT USE ONLY
City of Renton/Finance
Tracy Schuld
Assigned To
1055 South Grady Way
Renton, WA 98057
Date Assigned
Notice is hereby given relative to the completion of contract or project described below.
Description of Contract Gene Coulon Park – Fishing Pier Repair – 1201 Lake Washington Boulevard
North (CAG-09-140)
Cedar River Trail Park – Boathouse Walkway – 1060 North Riverside Drive
(CAG-09-140)
Contractor's Name Lake Tapps Construction, Unlimited Telephone No. 253-863-6442
Contractor's Address P.O. Box 7318; Bonney Lake, WA 98391
Date Work Commenced Date Work Completed Date Work Accepted
November 16, 2009 December 9, 2009 December 9, 2009
Surety or Bonding Co.
Century Surety Company; American States Insurance
Agent's Address
HBT Insurance
201 Auburn Way North, Suite C; Auburn, WA 98002
Contract Amount:$46,890.00 Amount Disbursed:$49,000.05
Additions or Reductions:$---Amount Retained:$2,344.50
Sales Tax:$4,454.55 Total:$51,344.55
Total $51,344.55
By
Tracy Schuld, Disbursing Officer
Phone No:425-430-6918
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504-7474,
immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until
receipt of Department's certificate, and then only in accordance with said certificate.
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 72 of 329
DC:CTY31 0020 11/99 bh
FORM REV 31 0020 (12-92)
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 73 of 329
F215-038-000 Request for Contract Release 09-2009
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504-4272
Request for Contract Release
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Do not pay retained funds until you have Department of Labor and Industries approval
Contractor’s Tax Registration No. (UBI No.) 601236676
Date: 12/15/09
From:
Name & Address of Public Agency Department Use Only
City of Renton / Community Services Department
1055 S. Grady Way
Renton, WA 98057
Assigned To:
_______________________________________
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
Project Name/Description of Project:
Gene Coulon Park - Fishing Pier Repair: Repair of a fire damaged section of
pier
Cedar River Trail Park - Boathouse Walkway: Installation of a metal grate in
an existing concrete walkway over Lake Washington (mitigation for fishing
pier work, per WA Dept. of Fish and Wildlife)
Contract Number:
CAG - 09 - 140
Contract Amount:
$51,344.55 (w/ WSST)
Retained Amount:
$2,344.50
Contractor’s Name:
Lake Tapps Construction, Unlimited
Telephone Number:
253-863-6442
Contractor’s Address:
P.O. Box 7318; Bonney Lake, WA 98391
Date Contract Awarded:
Oct. 19, 2009
Date Work Commenced:
Nov. 16, 2009
Date Work Completed:
Dec. 9, 2009
Date Work Accepted:
Dec. 9, 2009
Surety or Bonding Company:
Century Surety Company; American States Insurance
Agent’s Address:
HBT Insurance; 201 Auburn Way North, Suite C; Auburn, WA 98002
Please list Subcontractors below: Continue Subcontractors list on other side.
Subcontractor’s Name UBI Number:
Cascade Concrete Sawing & Drilling, Inc.600436993
B&C Welding 601573864
Disbursing Officer Comments:
Contact Name:
Tracy Schuld
Phone Number:
425-430-6918
Email Address:
tschuld@rentonwa.gov
The Disbursing Officer must complete and submit this notice to the Department of Labor and Industries immediately after
acceptance of the work done under this contract. Mail this notice to Department of Labor and Industries, Contract
Release, PO Box 44274, Olympia, WA 98504-4274, or fax to (360) 902-6897 or e-mail to ContractRelease@lni.wa.gov.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of the Department’s certificate of release,
and then only in accordance with the certificate.
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 74 of 329
F215-038-000 Request for Contract Release 09-2009
For assistance contact Contract Release at (360) 902-5360.
Please list Subcontractors below:
Subcontractor’s Name UBI Number:
6i. ‐ Community Services Department submits CAG‐09‐140, Gene Coulon
Memorial Beach Park ‐ Fishing Pier Repair, and requests approval of the Page 75 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Lease Amendment with King County Sexual
Assault Resource Center (KCSARC)
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $71,381.31
Amount Budgeted: $
Total Project Budget: $
Transfer Amendment: $
Revenue Generated: $$667,892.28
City Share Total Project: $
SUMMARY OF ACTION:
KCSARC wishes to extend their lease at the 200 Mill Building for five years at lower rates that are
reflective of the current office market in Renton.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lease Amendment with KCSARC
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 76 of 329
Executive Summary
KCSARC Lease renewal – 200 Mill Avenue
Existing Lease:
Premises:7,421 rsf
Expiration:3/31/10
Rent:$21.00 psf (this included the recover/amortization of the original TI work – that was in
excess of $300,000.
Monthly Rent:$12,986.75
Lease Extension Terms:
Premises:7,421 rsf
Expiration:2/28/2015
Timing:1/1/2010 – we may need to shift this to 4/1/10
Abatement:Initial 2 Months of New Lease Term
Rent:$17.00 psf
Monthly Rent:$10,513.08
Rent Increase:$.50 psf – per year – 2.9% in year one
TI:Install new interior offices; replace entry carpeting; provide access to ground floor
restrooms. Est. – less that $5.00 psf
Brokerage:CBRE:$5.00 psf - $37,105
GVAKM:$2.50 psf - $18,552.50
Option to Renew:1 year options at Market rents
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 77 of 329
SECOND AMENDMENT TO LEASE
This Second Amendment to Lease (the “Second Amendment”) is entered into as of this
15th day of October 2009, by and between the City of Renton, Washington, a
Washington municipal corporation (“Landlord”) and King County Sexual Assault
Resource Center, a registered charitable organization in Washington (“Tenant”), with
reference to the following recitals.
A.On or about October 25, 2001, Landlord and Tenant entered into an
Office Lease (the “Original Lease”) for that certain premises commonly
known as Suite10 located on the ground floor of the 200 Mill Avenue
South, Renton, Washington (the “Building”). Pursuant to the Original
Lease, Tenant now leases Suite 10 comprising approximately 7,421
rentable square feet in the Building. The parties amended the Original
Lease via the First Amendment to the Original Lease dated June 15, 2004.
Tenant and Landlord desire to extend the Original Lease for Suite 10 a term of five (5)
years, and Landlord and Tenant hereby agree to amend Section 1(g) of the Original
Lease to correctly reflect this new Lease Expiration Date and further amend Section 1 (i)
of the Original Lease modifying the Minimum Monthly Rent. Landlord and Tenant have
agreed to provide new tenant improvements within the Premises to be completed by
Landlord’s contractor, and include one (1) five (5) year option to extend the Lease
Agreement. These new tenant improvements are limited to, and specified in Paragraph
#7 of this Second Amendment.
Landlord and Tenant wish to amend the Original Lease on the terms and conditions set
forth below.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto agree as
follows:
1.“Expiration Date” Notwithstanding anything to the contrary contained in
this lease, (as defined in Section 1 (g) of the Original Lease, the new
“Expiration Date” shall be amended to read February 28, 2015.
2.“Minimum Monthly Rent” Notwithstanding anything to the contrary
contained in this Second Amendment, Section 1 (i) of the Original Lease is
amended to provide for the payment of the following Minimum Monthly
Base Rent for the periods set forth below;
Period Monthly Amount
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 78 of 329
January 1, 2010 – February 28,
2010:
$ 0.00 per month
March 1, 2010 – February 28,
2011:
$10,513.08per month ($17.00)
March 1, 2011 – February 28,
2012:
$10,822.09 per month ($17.50)
March 1, 2012 - February 28,
2013:
$11,131.50 per month ($18.00)
March 1, 2013 – February 28,
2014:
$11,440.71 per month ($18.50)
March 1, 2014 - February 28,
2015:
$11,749.92 per month ($19.00)
Rent is payable in accordance with Article 5 of the Original Lease.
3.Confidentiality. Except as required by law or in connection with grants or
other funding sources, Tenant agrees not to disclose the terms and
conditions of this Second Amendment to any person or entity other than
its attorneys, board members, brokers, accountants and consultants,
including, but not limited to the other tenants of the Building. Nothing
contained in this section shall prevent Tenant from producing this Second
Amendment in a legal proceeding if such production is legally required of
Tenant , Tenant acknowledges and agrees that it shall be responsible to
Landlord for any damages Landlord may incur due to Tenant’s breach of
this section.
4.Conflict. If there is a conflict between the terms and conditions of this
Second Amendment and the terms and conditions of the Original Lease,
the terms and conditions of this Second Amendment shall control.
Except as modified by this Second Amendment, all terms and conditions
of the Original Lease shall remain in full force and effect. Capitalized
terms included in this Second Amendment shall have the same meaning
as capitalized terms in the Original Lease unless otherwise defined herein.
5.Authority. The persons executing this Second Amendment on behalf of
the parties hereto represent and warrant that they have the authority to
execute this Second Amendment on behalf of said parties and that said
parties have the authority to enter into this Second Amendment.
6.Brokers. Landlord and Tenant acknowledge that GVA Kidder Mathews
represents the Landlord in this transaction and Jesse Ottele of CB Richard
Ellis represents the Tenant. Both parties are aware of, and acknowledge,
the real estate laws in Washington. Upon execution, Landlord shall pay
to CB Richard Ellis, for the benefit of Jesse Ottele a market brokerage fee.
Tenant and Landlord each represent and warrant to the other that
neither has had any dealings or entered into any agreements with any
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 79 of 329
person, entity, broker or finder in connection with the negotiation of this
Second Amendment, and no broker, person, or entity is entitled to any
commission or finder’s fee in connection with the negotiation of this
Second Amendment, and Tenant and Landlord each agree to indemnify,
defend and hold the other harmless from and against any claims,
damages, costs, expenses, attorneys’ fees or liability for compensation or
charges which may be claimed by any such broker, finder or other similar
party of reason of any dealings, actions or agreements of the
indemnifying party.
7.Tenant Improvements. Tenant shall accept the Premises in an “as is,
where is” condition, excepting that Landlord will frame and install two
(24) new interior offices in locations and confingurations acceptable to
Tenant, with floor covering, paint, lighting, ceiling system, doors and
relites, outlets and data ports per building standards and consistent with
the balance of the Premises, and replace the existing entry carpeting with
a more resilient flooring surface as mutually agreed upon by Landlord and
Tenant. Landlord shall complete the improvement work prior to
February 2010, at a mutually agreed upon time. Base Year. The new base
year shall be adjusted to 2010. Tenant shall pay increases in operating
expenses, on a pro-rata basis, over and above the base year amount.
8.Option to Extend. So long as Tenant is not then in default under this
Second Amendment or Original Lease, after receipt of notice and
expiration of any applicable cure period, Tenant shall have the option to
extend the term of this Second Amendment and Original Lease for one (1)
additional five (5) year period commencing March 1, 2015, and expiring
February 28, 2020 (the "Extended Term"). To exercise its option to
extend this Lease for the Extended Term, Tenant must deliver to Landlord
,in accordance with Section 46(g) of the Lease, the “Option Notice”,
exercising its option to extend not less than seven (7) months, but not
more than twelve (12) months before the Expiration Date of the Lease,
that is, not later than July 31, 2014 but not earlier than March 1, 2014.
The option to extend granted to Tenant pursuant to this Section is
personal to Tenant and may not be exercised by or for the benefit of any
assignee of Tenant. All of the terms and conditions of this Original Lease
and Second Amendment shall apply during the Extended Term except (i)
the Minimum Monthly Rent shall be an amount mutually agreed to by
Landlord and Tenant or determined by arbitration as set forth below; (ii)
there shall be no further options to extend or renew after the
commencement of the Extended Term, unless otherwise agreed at that
time by and between Landlord and Tenant; and (iii) there shall be no
Landlord-provided Tenant Improvements or other Landlord concessions
during the Extended Term, unless Landlord elects to offer
Landlord-provided Tenant Improvements or other Landlord concessions
during the Extended Term provided that if Landlord elects not to provide
Tenant Improvements or other Landlord concessions during the Extended
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 80 of 329
Term the Minimum Monthly Rent shall be adjusted accordingly to reflect
the value of market rate concessions and improvements. When the
rental rate for the Extended Term is determined, whether by agreement
of the parties or pursuant to arbitration as provided below, Landlord and
Tenant shall enter into a lease extension agreement setting forth the new
Minimum Monthly Rent for the Premises and such other terms as may be
applicable. If at the time Tenant delivers the Option Notice to Landlord,
or at any time between such date and the commencement date of the
Extended Term, Tenant defaults under this Lease and fails to cure its
default within the applicable cure period, if any, Landlord may declare the
Option Notice null and void by written notice to Tenant. The Minimum
Monthly Rent for the Extended Term shall be one-twelfth (1/12th) of the
then "fair market rent" (defined below) multiplied by the number of
rentable square feet in the Premises. The term "fair market rent" means
the rate per rentable square foot per year (including increases therein
over the Extended Term) that a new, willing, non-equity tenant would pay
in an arms-length transaction for the Premises (taking into account any
Landlord-provided Tenant Improvements or other Landlord concessions
Landlord elects to offer), or for comparable space in the Building , if any,
or for comparable space in comparable buildings in Renton, Washington,
for leases having a five (5) year term in all cases with the same base year
as this Lease Landlord and Tenant agree the fair market rent for the
Extended Term shall be determined as follows:
a.Promptly after Landlord receives the Option Notice, the
parties (or their designated representatives) shall meet
and attempt to agree on the fair market rent for the
Extended Term. If the parties have not agreed on the fair
market rent for the Extended Term within one hundred
twenty (120) days after Landlord receives the Option
Notice, then unless otherwise agreed in writing by the
parties, the matter shall be submitted to arbitration in
accordance with the terms of the following paragraphs.
The last day of such one hundred twenty (120) day period
(as the same may be extended by the written agreement
of the parties) is referred to in this Lease as the
"Arbitration Commencement Date".
b.Within fifteen (15) days after the Arbitration
Commencement Date, each party shall provide the other
party with written notice (a "Rent Notice") of its
determination of fair market rent. The matter shall then be
submitted for decision to an arbitrator. The arbitrator
shall be a licensed real estate broker who has been active
over the five (5) year period ending on the Arbitration
Commencement Date in the leasing of office properties in
Renton, Washington and has not during that period been
retained by either party. If Landlord and Tenant are
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 81 of 329
unable to agree on the arbitrator within thirty (30) days
after the Arbitration Commencement Date, each shall
select a broker who shall be qualified under the same
criteria set forth above, and so notify the other party in
writing within ten (10) days after the end of such thirty
(30) day period. The two brokers so chosen by the parties
shall then appoint the arbitrator within ten (10) days after
the date of the appointment of the last appointed broker.
If the two brokers so chosen by the parties are unable to
agree on the arbitrator within such ten (10) day period, the
arbitrator will be appointed by the director (or the
equivalent) of the Seattle office of an arbitration service
with reasonable arbitration fees upon the application of
either party. If either party fails to timely select its broker
and so notify the other party in writing within the
foregoing ten (10) day period, and the other party timely
selects its broker, then the broker selected by the other
party shall be the arbitrator for determining fair market
rent.
c.Within thirty (30) days after the selection of the arbitrator
pursuant to (b) above, the arbitrator shall determine fair
market rent by selecting either the fair market rent stated
in Landlord's Rent Notice or the fair market rent stated in
Tenant's Rent Notice. The determination of the arbitrator
shall be limited to the sole issue of whether the fair market
rent specified in Landlord's Rent Notice or Tenant's Rent
Notice is closest to the actual fair market rent as
determined by the arbitrator. The arbitrator shall have no
power to average such amounts or to designate a fair
market rent other than that specified in either Landlord's
Rent Notice or Tenant's Rent Notice.
d.Both parties may submit any information to the arbitrator
for his or her consideration, with copies to the other party.
The arbitrator shall have the right to consult experts and
competent authorities for factual information or evidence
pertaining to the determination of fair market rent. The
arbitrator shall render his or her decision by written notice
to each party. The determination of the arbitrator will be
final and binding upon Landlord and Tenant. Each party
shall pay the fees payable to its broker and the cost of the
third arbitrator will be paid by Landlord if the fair market
rent determined by arbitration is the fair market rent
specified in Tenant's Rent Notice and by Tenant if the fair
market rent determined by Arbitration is the fair market
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 82 of 329
rent specified in Landlord's Rent Notice.
IN WITNESS WHEREOF, the parties hereby execute this Second
Amendment as of the date first written above.
LANDLORD
The City of Renton, Washington, a Washington
municipal Corporation
By:___________________________________
Its:___________________________________
TENANT
The King County Sexual Assault Resource Center, a registered
charitable organization in Washington
By:
Mary Ellen Stone
Its: Executive Director
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
On this _____ day of November 2009, before me, a Notary Public in and for the
State of Washington, personally appeared MARY ELLEN STONE, personally known to me
(or proved to me on the basis of satisfactory evidence) to be the person who executed
this instrument, on oath stated that she was authorized to execute the instrument, and
acknowledged it as the Executive Director of KING COUNTY SEXUAL ASSAULT RESOURCE
CENTER, to be the free and voluntary act and deed of said corporation for the uses and
purposes mentioned in the instrument.
6j. ‐ Community Services Department recommends approval of a five‐
year lease extension to LAG‐01‐006, with King County Sexual Assault Page 83 of 329
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day
andyear first above written.
________________________________________________________________________
___________________________________NOTARY PUBLIC in and for the State of
___________________________________Washington, residing at
_____________________________My appointment expires
___________________________________Print Name
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
On this _____ day of November 2009, before me, a Notary Public in and for the
State of Washington, personally appeared ____________________________, personally
known to me (or proved to me on the basis of satisfactory evidence) to be the person
who executed this instrument, on oath stated that he/she was authorized to execute
the instrument, and acknowledged it as the ______________________ of The City of
Renton, Washington, a Washington municipal corporation to be the free and voluntary
act and deed of said municipal corporation for the uses and purposes mentioned in the
instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and
year first above written.
________________________________________________________________________
___________________________________NOTARY PUBLIC in and for the State of
___________________________________Washington, residing at
_____________________________My appointment expires
___________________________________Print Name
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2010-2020 Interlocal Agreement with Fire District
25 to provide fire and emergency medical
services
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Draft 2010-2020 Agreement
Resolution
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Marty Wine, Asst. CAO (x6526)
Recommended Action:
Refer to Public Safety Committee
Fiscal Impact:
Expenditure Required: $
Amount Budgeted: $ 1,116,486
Total Project Budget: $
Transfer Amendment: $
Revenue Generated: $1,116,486
City Share Total Project: $
SUMMARY OF ACTION:
Renton's agreement with King County Fire District 25 expires on December 31, 2009. Negotiations are
underway to create a new agreement aligned with the types of agreements executed with Fire District
40, based on the costs to provide service instead of the revenue generated by the tax levy. Council is
requested to consider an agreement negotiated with Fire District 25 for a ten-year term of service based
on one-half the cost to operate Station 16 in East Renton.
STAFF RECOMMENDATION:
Authorize the Mayor to sign and City Clerk to execute the interlocal agreement with Fire District 25 and
adopt the resolution.
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FIRE AND EMERGENCY SERVICES OPERATING AGREEMENT
BETWEEN
THE CITY OF RENTON AND KING COUNTY FIRE PROTECTION DISTRICT #25
I.Parties
The parties to this agreement are the City of Renton, a State of Washington Municipal
Corporation, referred to herein as the City, and King County Fire Protection District #25,
a State of Washington Municipal Corporation, referred to herein as the District.
II.Purpose
Both Parties are authorized under the provisions of RCW 39.34.080 and 52.08.035 to
contract with each other to establish emergency medical and fire/rescue services for the
citizens within their respective boundaries. The purpose of this agreement is to set out
terms of such service. Both parties desire to maintain the service within their respective
boundaries in the entire service area, and believe that this will be most effectively
furnished by establishing services on a contractual basis in the manner provided herein.
III.Services and Payment
A.Level of Service. The City shall provide emergency medical and fire/rescue fire
and emergency services within the jurisdictional limits of both parties’
boundaries pursuant to this agreement. :
B.The level of service shall be based on the Fire & Emergency Services
Department’s operational service plan developed by the Fire & Emergency
Services Department and approved by the Board of Commissioners prior to
November of each year and as approved by the City Council. In preparing the
budget for fire services, the City of Renton shall prepare or revise the operational
services plan for the District's review, identifying incidents and responses in the
service area, reporting on accomplishments, outlining the prospective work plan
initiatives, summarizing departmental budget and staff resources, and identifying
capital needs.
C.Services Provided. The City agrees to provide to the residents of District 25 the
same level of emergency medical and fire/rescue services, to include
administrative oversight, logistical and training support as provided to residents
of the City of Renton, consistent with the next section, Costs of Services. The
District agrees to pay the costs of this level of service in two equal semi-annual
payments made in May and November, with the payment amount to be adjusted
annually based on the adoption of the City of Renton budget, the operational
services plan, and with agreement of the Board as outlined in this section. Costs
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of service for this contract are based on the City of Renton’s costs to operate one
fire station (Station 16) including staffing and vehicles.
D.Description of Cost of Services. Service model costs are based on the fully loaded
cost for on-duty full-time equivalent response operations staffing, necessary
“fill-factor,” and administrative costs based on the on-duty response operations
staffing allocated to the district and calculating department and city overhead
percentages.
Costs of service for this contract are based on the City of Renton’s costs to
operate one fire station (Station 16) with one engine in the service area of Fire
District 25 shared with the City of Renton. In recognition of the mutual benefits
that accrue to both jurisdictions by the location of Fire Station 16, and that
responses into the City exceed the volume of responses into the District, the
District will pay 50% of the total costs to operate Station 16.
Costs of service are derived by multiplying the number of staff needed to provide
service by the City of Renton’s salary and benefit costs for that year. Service
model costs are based on the cost for an on-duty staff position, fully loaded with
department and city overhead percentages. The resulting direct service cost is
then multiplied by a departmental overhead and city-wide overhead factor. All
three figures are then added together to reach a total cost of service. Costs will
be adjusted annually at the time of adoption of the City of Renton budget and
will be in effect for the following year, and subject to Board review and approval.
The District agrees that the costs of service and resulting annual payment from
the District to City will be based on a cost escalation factor based on the City of
Renton’s costs of service.
For 2010, the District’s annualized cost of service under this agreement total
$1,116,486.
The Fire & Emergency Services Administrator will produce an operational
services plan by November of each year for the review and agreement of the
Board that illustrates the City’s costs for the upcoming year.
The primary unit of cost is the number of 24-hour on-duty positions employed to
provide emergency medical and fire/rescue services. Once on-duty staffing is
determined, a backfill factor is calculated based on Renton’s leave/time-off
averages and will be calculated annually as a part of the operations services plan.
Renton’s operations backfill factor is 4.3 per on-duty position (that is, for every
three firefighters on duty, four FTE positions are needed to provide 24-hour
coverage, with the additional 0.3 FTE added in the form of overtime dollars). The
backfill factor is based on the number of staff persons needed based on
leave/time-off averages for the prior three years.
“Departmental overhead” refers to the Fire & Emergency Services Department’s
non-response operations related costs, which is the proportion of all
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non-uniformed support within the department to all uniformed support and
includes supplies, other services and charges, costs of intergovernmental
services, capital outlay, and interfund payments.
“City-wide overhead” consists of support for the Fire Department’s share of
city-wide Finance, Human Resources, and Legal Services costs. Overhead costs
relating to the Mayor, City Council, or other internal service departments are not
included in the overhead charges to the District.
E.Effect of Annexation. The parties agree that upon annexation the City will to
adjust the annual costs of service as follows:
1)In consideration for a long-term contractual relationship, the City and Fire
District agree that in the spirit of RCW 35A.14, the City of Renton will
calculate and inform both parties as to the cumulative total of valuation of
the District’s area that has been annexed by the City and removed from the
District beginning on January 1, 2010, and annually thereafter. Annual
adjustments will be made to the base valuation as a result of re-evaluations
by the King County Assessor’s Office, new construction and reductions as a
result of annexation.
2)The percentage change in assessed valuation removed from the District due
to annexation will be deducted from the total estimated cost of service for
the following year, pro-rated by month and credited for the prior year. This
adjusted base cost of service will be used for future calculations.
3)In the spirit of RCW 35A.14.380, at any time after the total remaining
valuation of the Fire District becomes less than 40% of the 2010 base
($360,873,319), the District may choose to go to a vote of the people
remaining in the District to determine if District residents desire to transfer
the ongoing responsibility for the delivery of fire and emergency medical
services to the City in exchange for the net value of remaining assets and
continued annual payment to the City of a reasonable fee for services. If
approved by the voters of the District, the responsibility would transfer to
the City for the net value of remaining assets and the fee would be set by the
District agreeing to levy the maximum regular tax rate permitted by statute
subject to RCW 84.55.010. Alternatively, the district and the city may agree
that the city will annex the remainder of the district into the city in
accordance with state law provided that some of Fire District 25 will always
remain outside of the urban growth boundary.
IV.Administration
The Fire and Emergency Services Administrator shall be an employee of the City under
the direction of the City’s Chief Administrative Officer. It is understood that the
authority to hire, discipline, commend, or terminate the Fire and Emergency Services
Administrator rests with the Mayor. The Commissioners agree that the Fire and
Emergency Services Administrator shall be the Fire Chief of the District
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The administration of this agreement is viewed as a partnership between the two
governments, and regular dialogue between the parties is encouraged in keeping with
section V.B, Meetings. The intent of this section is to create an open environment to
discuss the operation of the agreement and any suggested modifications or
improvements. Because the Fire and Emergency Services Administrator is the primary
contact and administrator of services provided to the District, it is in the interest of both
parties to allow input into decisions that will affect the administration of the agreement.
Any input provided by the Commissioners may be used in making decisions.
Renton’s Mayor and Chief Administrative Officer shall include the District
Commissioners, to the extent possible, in the interview process for hiring a new
Administrator. The Board shall be notified of significant decisions regarding the hiring or
termination of the Fire and Emergency Services Administrator prior to the information
becoming public.
V.Contract Administration
A)General. The parties mutually agree:
1)To execute all documents necessary to give effect to this agreement.
2)The City shall exercise discretion and determination over the quality and
quantity of supplies, vehicles, equipment, materials, or character of work
performed in the construction, alteration, or repair of any fire service
facilities consistent with the operational plan.
3)Administration of this agreement shall be the responsibility of the City’s Chief
Administrative Officer, under the policies of the governing bodies of the
parties to this contract as set forth in the operational plan. Under the
direction of the Chief Administrative Officer, the Fire and Emergency
Services Administrator shall implement this agreement to its fullest
extent in order to provide the services identified herein.
B)Meetings. The Mayor and Fire and Emergency Services Administrator shall meet
with the commissioners no less than annually as part of the District’s regular
meetings to ensure that this agreement is being administered in the best interest
of both parties and consistent with the operational plan, and the Fire and
Emergency Services Administrator or his designee will regularly attend monthly
meetings of the District’s Board of Commissioners.
C)Modifications. No modification or amendment to this agreement shall be valid
unless evidenced in writing, properly agreed to, and signed by both parties.
During the term of this agreement, either party may request in writing to
renegotiate specific provisions of the agreement or to settle other differences of
the parties. In the event such a request is made, the parties agree to negotiate
such provisions in good faith.
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In this regard, the parties acknowledge that there may be actions by others that
could impact the delivery of emergency services. Such actions may be
annexations, incorporations, tax reform, and new government(s) being formed.
It is therefore in the best interest of both parties to fully examine these types of
actions and jointly take steps to mitigate or eliminate any negative effects of
such actions. To that end it shall be a requirement of the parties to meet and
discuss potential actions that could adversely affect either party and if such
action(s) are taken by a third party, it shall be mandatory for the parties to meet
and take steps to mitigate or eliminate the impacts for the benefit of both
agencies.
A request made under the provisions of this paragraph shall not be considered a
notice of intent to terminate the agreement.
D)Dispute Resolution.
i.Participation. In the event that any dispute arises between the parties as
to the interpretation or application of any term of this agreement, or as
to the validity of any claim made by either party against the other as a
result of this agreement, and the parties are unable to resolve the dispute
through negotiations, the parties agree to participate in a nonbinding,
neutral evaluation and mediation of their dispute at a mutually agreeable
location prior to commencing legal action. Either party may request that
any dispute be submitted to neutral evaluation and mediation at any time
upon the giving of written notice to the other party.
ii.Selection of Mediator. Upon the giving of notice by either party as
provided above, the parties shall attempt to select a neutral person to
evaluate and mediate the dispute. If, after thirty (30) days, the parties
cannot agree on any of the persons named, or if acceptable persons are
unable to serve, or if for any reason the appointment of a neutral person
cannot be made, either party may terminate the dispute resolution
process or the parties may, by agreement, seek other means of
resolution.
iii.Conflicts of Interest. Each party shall promptly disclose to the other any
circumstances known by it that would cause justifiable doubt as to the
independence or impartiality of any individual under consideration or
appointed as a neutral mediator. Any such individual shall promptly
disclose such circumstances to the parties. If any such circumstances are
disclosed, the individual shall not serve as neutral mediator unless both
parties agree in writing.
iv.Compensation of Mediator. The neutral mediator’s charges shall be
established at the time of appointment. Unless the parties otherwise
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agree, the fees and expenses of the neutral mediator shall be split equally
and each party shall bear its own costs and expenses.
v.Mediation Session. The mediation session is intended to provide each
party with an opportunity to present its best case and position to the
other party and the neutral mediator and for the parties to receive
opinions and recommendations from the neutral mediator. The neutral
mediator shall facilitate communications between the parties, identify
issues, and generate options for settlement. The neutral mediator shall
also discuss with each party separately the neutral mediator’s opinion
and evaluation of the strengths and weaknesses of that party’s position.
The terms of any settlement made by the parties as the result of the
mediation shall be set out in a written addendum to this agreement.
vi.Confidentiality. The dispute resolution process identified in this
paragraph is a compromise negotiation. The parties agree to maintain in
confidence all offers, promises, conduct, and statements, oral or written,
made in the course of the mediation by either of the parties, their agents,
employees, experts, representatives or attorneys, or by the neutral
mediator and agree that the same shall be deemed negotiations in
pursuit of settlement and compromise and not admissible or discoverable
in subsequent legal proceedings pursuant to Washington Evidence Rule
408. The neutral mediator shall be disqualified as a trial or deposition
witness, consultant, or expert of either party. This paragraph, however,
shall be subject to the Public Records Act, RCW 42.56.
vii.Reservation of Rights. In the event that the parties are unable to resolve
the dispute through the dispute resolution process established in this
paragraph, the parties reserve any and all other rights and remedies
available to each of them regarding such dispute.
E.Term of Agreement. The term of this agreement shall commence January 1,
2010 and shall end on December 31, 2020. The terms and conditions of this
agreement shall be fully renegotiated, and endeavor to reach agreement
regarding renewal or replacement of the agreement, at least two (2) years prior
to the expiration date, unless this agreement is previously terminated as
provided in Section F, below.
F.Early Termination. This agreement may be terminated prior to December 31,
2020 by either party, effective as of the end of the budget period, upon giving
written notice thereof to the other party not less than 2 months prior to the end
of the annual budget period.
VI.Assets and Capital Improvements
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A.Assets include all real property and improvements thereto, apparatus, equipment,
computer software and rights to technology applications, and leases that are
normally maintained or utilized in the facilities located in each jurisdiction.
B.All Fire District assets used throughout the service area shall be titled in the District,
subject to future asset transfer agreements that may be made between the City and
the District. All City Fire & Emergency Services Department assets used throughout
the service area shall be titled in the City of Renton. Use of equipment and/or
property shall not affect ownership.
C.It is the intent of this agreement that all such facilities, properties, and equipment of
the District shall be used for the purpose of this agreement by the City and shall be
maintained and insured by the City on substantially the same basis as other property
owned and maintained by the City.
D.The City shall furnish all required fuel, lubricants, normal service, minor and
moderate repair and parts necessary for the proper operation of District equipment
used to perform the services to be provided by the City under this agreement. It is
recognized that the vehicles will be utilized periodically in the City, which is the basis
for the City handling moderate repairs.
E.Decisions regarding capital improvements shall remain under the authority of each
jurisdiction. Where a capital improvement is anticipated that will affect the other
party to the agreement, the City or District will provide adequate notice to the other
be made to allow the continued effective operation of fire and emergency services
within the service area.
F.The District shall be responsible to fund a share of all major capital repairs as a result
of normal wear to its station facilities, such as a roof or heating systems replacement
equivalent to their ownership percentage of the asset. A major capital repair shall be
any single repair that results from normal wear to facilities and costs at least $5,000.
Major capital repair costs will be adjusted annually based on changes in the Seattle
Area CPI-U and will be in effect for the following year. It does not include major
repairs as a result of accidents and damages typically covered by insurance.
However, the proceeds of insurance shall be used to repair said asset. In the event of
an emergent non-insurable capital repair, the parties will negotiate to determine the
responsibility for payment for repair.
G.The District shall be responsible to annually contribute toward the replacement of all
assets proportionate to its share of ownership, to be deposited in a facilities
replacement revolving fund at the City for the station’s eventual replacement.
H.The District shall be responsible to fund a share of all major capital repair and
replacement of vehicles and equipment equivalent to their ownership percentage of
vehicles and equipment. A major vehicle or equipment repair shall be any single
repair that results from normal wear to capital related vehicles or equipment and
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costs at least $2,500. Major capital repair costs will be adjusted annually based on
changes in the Seattle Area CPI-U and will be in effect for the following year. It does
not include major repairs as a result of accidents and damages typically covered by
insurance. However, the proceeds of insurance shall be used to repair said asset. In
the event of an emergent non-insurable capital repair, the parties will negotiate to
determine the responsibility for payment for repair.
I.All proceeds from sale, lease or rental of surplus real property and improvements
thereon shall be paid to the jurisdiction equivalent to their ownership percentage of
the vehicles and equipment.which owns the real property.
VII.District Budget
In a separate budget, the District shall provide for payment of salaries and expenses of
the commissioners, the cost of state audits, elections, insurance premiums, capital
expenses not covered per the agreement with the City, pension and medical benefits
and expenses for former District employees, and other expenses peculiar to the District
as a separate legal entity. These expenses shall be paid for out of District revenues and
shall not be considered part of this Agreement. Said expenses may include, but are not
limited to legal expenses specifically incurred by the district and the administration and
appeals of benefit charge collections.
General Obligation Bonds. Each party shall be responsible for payment of any general
obligation bonds it issues or has issued for acquisition of equipment, real property, and
improvements for the benefit of fire and emergency services.
VIII.Insurance
The District shall maintain comprehensive general liability, errors and omissions, and
automobile insurance and shall name the City as an additional insured party. The City
shall maintain liability, property, automobile and casualty insurance on all personnel,
facilities, apparatus, vehicles, and other assets. The City shall provide proof of insurance
to the District when requested. Both parties will coordinate insurance coverage to the
extent possible to save costs and reduce coverage disputes.
The City of Renton shall provide property coverage to insure the replacement costs of all
Fire District 25 buildings and equipment used by the City of Renton or by the City or
Renton on behalf of Fire District 25. Fire District 25 shall be named a loss payee on all
City insurance policies for claims involving Fire District 25 buildings and equipment.
IX.Severability
If any provisions of this agreement or its application are held invalid, the remainder shall
not be affected.
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X.Assignability
The rights, duties and obligations of either party to this Agreement may not be assigned to any
third party without the prior written consent of the other party, which consent shall not be
unreasonably withheld.
XI. No Third-Party Rights
Except as expressly provided herein, nothing in this Agreement shall be construed to permit
anyone other than the parties hereto and their successors and assigns to rely upon the
covenants and agreements herein contained nor to give any such third party a cause of action
(as a third-party beneficiary or otherwise) on account of any nonperformance hereunder.
XII. Entire Proposal
This proposal constitutes the entire proposal between the parties hereto and no other
proposals, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or bind any of the parties hereto. Either party may request changes in this Agreement.
Proposed changes, modifications or amendments that are mutually agreed upon shall be
incorporated by written amendment hereto and become part of this Agreement when signed
and executed by the parties hereto.
XIII. Duplicate Originals
This Agreement shall be executed with duplicate originals, with each duplicate original having
the same force and effect as the other.
XIV. Filing With Auditor
This Agreement shall be filed with the King County Auditor pursuant to RCW 39.34.040.
XV. Notices
All notices provided for in this agreement shall be in writing, signed by an authorized
official, and sent either by registered or certified mail, return receipt requested.
A.Notice to the City of Renton shall be sent as follows:
City of Renton
Attn: Mayor
1055 South Grady Way
Renton, WA 98057
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B.Notice to Fire District 25 shall be sent as follows:
King County Fire District 25
Attn: Chairperson
PO Box 2925
12923 - 156th Avenue
Renton, WA 98056
XVI.Enforcement
Should either party bring suit against the other to enforce any provision of this
Agreement or to redress any breach thereof, the prevailing party in such litigation shall
be entitled to recover its costs and reasonable attorney’s fees. No action shall be
commenced prior to completion of the dispute resolution process set forth in section VI
above. Any such action shall be brought in the Kent Division of King County Superior
Court.
XVII.Equal Opportunity to Draft
Each party has had opportunity to consult with counsel in connection with the
negotiation, execution and delivery of this Agreement. Each of the provisions of this
Agreement has been reviewed and negotiated, and represents the combined work
product of both parties hereto. No presumption or other rules of construction which
would interpret the provisions of this Agreement in favor of or against the party
preparing the same will apply in connection with the construction or interpretation of
any of the provisions of this Agreement.
XVIII.Indemnification
A.The District shall indemnify and hold harmless the City and its officers, agents and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by reason or arising out of any
negligent action or omission of the District, its officers, agents, and employees, or any of
them, in performing obligations pursuant to this Agreement. In the event that any suit
based upon such a claim, action, loss, or damage is brought against the City, the District
shall defend the same at its sole cost and expense, provided that the City retains the
right to participate in said suit if any principal of governmental authority is involved, and
if final judgment be rendered against the City and its officers, agents, and employees, or
any of them, or jointly against the City and District and their respective officers, agents,
and employees, or any of them, the District shall satisfy the same.
B.The City shall indemnify and hold harmless the District and its officers, agents and
employees or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by reason or arising out of any
negligent action or omission of the City, its officers, agents, and employees, or any of
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them, in performing obligations pursuant to this Agreement. In the event that any suit
based upon such a claim, action, loss, or damage is brought against the District, the City
shall defend the same at its sole cost and expense, provided that the District retains the
right to participate in said suit if any principal of governmental authority is involved; and
if final judgment be rendered against the District and its officers, agents, employees, or
any of them, or jointly against the City and District and their respective officers, agents,
and employees or any of them, the City shall satisfy the same.
C.The City and the District acknowledge and agree that if such claims, actions, suits,
liability, loss, costs, expenses and damages are caused by or result from the concurrent
negligence of the City, its agents, employees, and/or officers and the District, its agents,
employees, and/or officers, this section shall be valid and enforceable only to the extent
of the negligence of each party, its agents, employees and/or officers. The parties hereto
have expressly bargained for and do waive for purposes of this Indemnification section,
only, the immunities of Title 51 RCW, as it relates to any claim, suit or cause of action by
one party’s employee(s) against the other party.
D.The provisions of this Indemnification Section shall survive the expiration or termination
of this Agreement with respect to any event occurring prior to such expiration or
termination.
Dated this ________ day of _______________, 2010.
King County Fire Protection District 25
Tom Tasa, Chair
City of Renton, Washington
Denis Law, Mayor
District Secretary
Bonnie I. Walton, City Clerk
Approved By:
, District Attorney
Approved By:
Larry Warren, City Attorney
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Extending 2007-2009 Interlocal Agreement with
King County Fire District 25
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
2007-2009 Agreement (Resolution 3920)
Resolution
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Marty Wine, Asst. CAO x6526
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $
Amount Budgeted: $
Total Project Budget: $
Transfer Amendment: $
Revenue Generated: $
City Share Total Project: $
SUMMARY OF ACTION:
Renton's agreement with King County Fire District 25 expires on December 31, 2009. Negotiations are
underway to create a new agreement aligned with the types of agreements executed with Fire District
40, based on the costs to provide service instead of the revenue generated by the tax levy. Council is
requested to extend the current agreement with Fire District 25 through March 1, 2010 until negotiations
can be completed. The updated agreement will be referred to the Council when agreement is reached
between the two governments.
STAFF RECOMMENDATION:
Authorize the Mayor to sign and the City Clerk to execute an extended agreement with Fire District 25
through February 29, 2010.
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6l. ‐ Executive Department recommends approval of an interlocal
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT ENTITLED FIRE AND
EMERGENCY SERVICES INTERIM OPERATING AGREEMENT BETWEEN THE CITY
OF RENTON AND KING COUNTY FIRE PROTECTION DISTRICT #25.
WHEREAS, both the City of Renton and King County Fire Protection District #25 are
authorized under the provisions of RCW 39.34.080 and 52.08.035 to contract with each other to
establish fire prevention, education, suppression, and emergency medical services for the
citizens within their respective boundaries; and
WHEREAS, both parties desire to maintain the service within their respective boundaries
in the entire service area, and believe that this will be most effectively furnished by establishing
services on a contractual basis;
WHEREAS, both parties are in the final stages of negotiating a new contract and agree
that the current contract between the parties should be continued on the same terms and
conditions until February 29, 2010;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I.The above recitals are found to be true and correct in all respects.
SECTION II.The Mayor and City Clerk are hereby authorized to enter into an
agreement entitled “Fire and Emergency Services Interim Operating Agreement Between the
City of Renton and King County Fire District #25” to establish fire prevention, education,
suppression, and emergency medical services for the citizens within their respective boundaries
from December 31, 2009 through February 29, 2010.
6l. ‐ Executive Department recommends approval of an interlocal
agreement with King County Fire District 25 to extend the current Page 116 of 329
RESOLUTION NO. _______
2
PASSED BY THE CITY COUNCIL this ______ day of ________________, 2010.
______________________________
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this ______ day of ________________, 2010.
______________________________
Denis Law, Mayor
Approved as to form:
_____________________________
Lawrence J. Warren, City Attorney
RES.1437:12/29/09:scr/mb
6l. ‐ Executive Department recommends approval of an interlocal
agreement with King County Fire District 25 to extend the current Page 117 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
King County's Homeland Security Subgrant
Agreement
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Homeland Security Subgrant Agreement FFY08
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
DC Bill Flora, Response Operations
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 81,750
Amount Budgeted: $ 0
Total Project Budget: $81,750
Transfer Amendment: $0
Revenue Generated: $81,750
City Share Total Project: $ 0
SUMMARY OF ACTION:
King County's Homeland Security Subgrant Agreement will provide 81,750 worth of shoring and cribbing
heavy rescue equipment which will further the Renton Fire & Emergency Services ability to perform
urban search and rescue efforts.
STAFF RECOMMENDATION:
Approve the Homeland Security Subgrant Agreement with King county for shoring and cribbing heavy
rescue equipment funding.
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 118 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 119 of 329
FIRE & EMERGENCY SERVICES DEPARTMENT
M E M O R A N D U M
DATE:January 4, 2010
TO:Don Perrson, Council President
Members of the City Council
CC:Denis Law, Mayor
FROM:I. David Daniels, Fire Chief/Emergency Services Administrator
STAFF CONTACT:Bill Flora, Deputy Fire Chief, Response Operations
SUBJECT:King County’s Homeland Security Subgrant Agreement for
Shoring & Cribbing Heavy Rescue Equipment
ISSUE
Should the City approve the Homeland Security Subgrant Agreement that will fund shoring and
cribbing heavy rescue equipment for the Fire & Emergency Services Department?
RECOMMENDATION
Staff recommends that Council approve the Homeland Security Subgrant Agreement with King
County for shoring and cribbing heavy rescue equipment funding.
BACKGROUND
This project would fund the purchase and deployment of $81,750 worth of heavy rescue
shoring and cribbing units for the City of Renton and King County. These rescue systems allow
rescuers to stabilize otherwise dangerous areas to support rescue activity. Widely used in
urban search and rescue, trench and confined space scenarios, this technology also has search
and rescue applications for weapons of mass destruction, terrorism and all-hazards scenarios.
This existing technology has been widely and successfully deployed in King County and
nationwide. Its chief advantage is that it augments and quickens the pace of search and rescue
operations. It is simple to operate, training requirements are straight forward and it is easily
storable and transportable. The initial deployment of these units has shown them to be
effective, reliable and rugged. This project adds capacity to the region by increasing the
availability of this capability to more responders.
CONCLUSION
King County’s Homeland Security Subgrant Agreement is vital to supporting and further
developing urban search and rescue efforts for the City and King County.
IDD/BF/kc
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 120 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 121 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 122 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 123 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 124 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 125 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 126 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 127 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 128 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 129 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 130 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 131 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
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THIS AGREEMENT, consisting of 13 pages and 4 attachments, is executed by the persons
signing below who warrant and represent that they have the authority to execute the
Agreement.
IN WITNESS WHEREOF this Agreement has been executed by each party on the date set
forth below:
KING COUNTY
__________________________________ BY________________________________
Denis Law, Mayor Robin Friedman, Director
__________________________________ ___________________________________
Date Date
ATTEST: __________________________
Bonnie I. Walton, City Clerk
CITY OF RENTON
FIRE & EMERGENCY
SERVICES
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 133 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
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6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 135 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 136 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 137 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 138 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 139 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 140 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 141 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 142 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 143 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 144 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 145 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 146 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 147 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 148 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 149 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 150 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 151 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 152 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 153 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 154 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 155 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
agreement with King County to accept a Homeland Security subgrant in Page 156 of 329
6m. ‐ Fire and Emergency Services Department recommends approval an
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6m. ‐ Fire and Emergency Services Department recommends approval an
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Valley Civil Disturbance Unit ILA
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Valley Civil Disturbance Unit ILA
Resolution
Submitting Data: Dept/Div/Board:
Police
Staff Contact:
Commander Curry (extension 7555)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 0
Amount Budgeted: $ 0
Total Project Budget: $0
Transfer Amendment: $0
Revenue Generated: $0
City Share Total Project: $ 0
SUMMARY OF ACTION:
King County and municipalities within the Puget Sound area have experienced periodic large-scale civil
disturbances in the form of civil disobedience, unlawful passive and active demonstrations, as well as
riots. Mass arrest situations can result from the aforementioned disturbances. Participants in this
unlawful activity or the tactics they employ will usually out-stretch the resources of any one, single
agency to effectively and efficiently handle the situation. A multi-jurisdictional effort to handle acts of
civil disobedience, passive and active demonstrations, as well as riots will result in more effective
pooling of personnel, improved utilization of municipal funds, reduced duplication of equipment,
improved training, development of specialized expertise, and increased utilization /application of a
combined civil disturbance unit. The results will be improved services for all of the participating
agencies, increased safety for officers and the community, and improved cost effectiveness.
STAFF RECOMMENDATION:
Approve and authorize the Mayor and City Clerk to enter into the Interlocal Cooperative Agreement
between the Cities of Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle, for the
creation of the Valley Civil Disturbance Unit.
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 159 of 329
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 160 of 329
POLICE DEPARTMENT
M E M O R A N D U M
DATE:December 23, 2009
TO:Don Persson, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Kevin Milosevich, Chief of Police
STAFF CONTACT:Kent M. Curry, Division Commander (Ext 7555)
SUBJECT:Valley Civil Disturbance Unit Interlocal Cooperative
Agreement with the Cities of Auburn, Kent, Federal Way,
Tukwila and the Port of Seattle
ISSUE
Should the City Council authorize the Mayor to enter into a Valley Civil Disturbance Unit
Interlocal Agreement with the cities of Auburn, Kent, Federal Way, Tukwila and the Port of
Seattle?
BACKGROUND
King County and municipalities within the Puget Sound area have experienced periodic
large-scale civil disturbances. These disturbances manifest themselves in the form of civil
disobedience, unlawful passive and active demonstrations, as well as riots. Mass arrest
situations are likely to result from the aforementioned disturbances. Participants in this
unlawful activity or the tactics they employ will usually out-stretch the resources of any one,
single agency to effectively and efficiently handle the situation.
Law enforcement efforts directed at managing these types of civil disturbances have, for the
most part, been conducted by law enforcement agencies working independently. A
multi-jurisdictional effort to handle acts of civil disobedience, passive and active
demonstrations, as well as riots will result in more effective pooling of personnel, improved
utilization of municipal funds, reduced duplication of equipment, improved training,
development of specialized expertise, and increased utilization /application of a combined civil
disturbance unit. The results will be improved services for all of the participating agencies,
increased safety for officers and the community, and improved cost effectiveness.
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 161 of 329
Randy Corman, Council President
Page 2
December 23, 2009
The Renton Police Department has appointed, trained and deployed members of its Civil
Disturbance Unit in various responses both independently and as part of a multi-jurisdictional
unit since 1999. Valley agencies have cooperatively trained and deployed individual Civil
Disturbance Unit teams with the objective to provide enhanced use of personnel, equipment,
and budgeted funds serving each participating jurisdiction. This consolidated, combined team
has also been available to outside law enforcement agencies as provided by Chapter 10.93
RCW.
STAFF RECOMMENDATIONS:
Approve and authorize the Mayor and City Clerk to enter into the Interlocal Cooperative
Agreement between the Cities of Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of
Seattle, for the creation of the Valley Civil Disturbance Unit.
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 162 of 329
VALLEY CIVIL DISTURBANCE UNIT 1
INTERLOCAL AGREEMENT - 2009
INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITIES OF
AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, AND THE PORT OF
SEATTLE, FOR CREATION OF THE
VALLEY CIVIL DISTURBANCE UNIT
I.PARTIES
The parties to this Agreement are the Port of Seattle and the cities of Auburn,
Federal Way, Kent, Renton, and Tukwila, each of which is a municipal corporation
operating under the laws of the State of Washington.
II.AUTHORITY
This Agreement is entered into pursuant to Chapters 10.93, 39.34, and 53.08 of the
Revised Code of Washington (“RCW”).
III.PURPOSE
The parties hereto desire to establish and maintain a multi-jurisdictional Valley Civil
Disturbance Unit (Valley CDU).
IV.FORMATION
There is hereby created a multi-jurisdictional team to be hereafter known as the
“Valley Civil Disturbance Unit” (“VCDU”), the members of which shall be the Port of
Seattle, and the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. The
future admission or elimination of a jurisdiction as a member of the VCDU may be
accomplished by an addendum to this Agreement.
V.STATEMENT OF PROBLEM
King County and municipalities within the Puget Sound area have experienced
periodic large-scale civil disturbances. These disturbances manifest themselves in
the form of civil disobedience, unlawful passive and active demonstrations, as well
as riots. Mass arrest situations are likely to result from the aforementioned
disturbances. Participants in this unlawful activity, or the tactics they employ will
usually out-stretch the resources of any one single agency to effectively and
efficiently handle the situation.
Law enforcement efforts directed at dealing with these types of civil disturbances
have, for the most part, been conducted by law enforcement agencies working
independently. A multi-jurisdictional effort to handle acts of civil disobedience,
passive and active demonstrations, as well as riots will result in more effective
pooling of personnel, improved utilization of municipal funds, reduced duplication of
equipment, improved training, development of specialized expertise, and increased
utilization/application of a combined civil disturbance unit. The results will be
improved services for all the participating agencies, increased safety for officers and
the community, and improved cost effectiveness.
VI.TEAM OBJECTIVES
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 163 of 329
VALLEY CIVIL DISTURBANCE UNIT 2
INTERLOCAL AGREEMENT - 2009
The individual CDU teams from each participating municipality will consolidate into
one combined Civil Disturbance Unit, known as “the VCDU”, servicing each
participating jurisdiction. The VCDU shall also be available to outside law
enforcement agencies as provided by chapter 10.93 RCW.
The objective of the VCDU shall be to provide enhanced use of personnel,
equipment, budgeted funds, and training. The VCDU shall respond as requested by
any of the participating jurisdiction and provide a coordinated effective resolution to
civil disturbance incidents
VII.DURATION AND TERMINATION
The minimum term of this Agreement shall be one (1) year, effective upon the last
signed below. This Agreement shall automatically extend for consecutive one (1)
year terms without action of the legislative bodies of the participating jurisdictions,
unless and until terminated pursuant to the terms of this Agreement.
A jurisdiction may withdraw its participation in the VCDU by providing written notice
of its withdrawal, and serving such notice upon each Executive Board member of
the remaining jurisdictions. A notice of withdrawal shall become effective ninety
(90) days after service of the notice on all participating members.
The VCDU may be terminated by a majority vote of the Executive Board. Any vote
for termination shall occur only when the police chief, or the designee, of each
participating jurisdiction is present at the meeting in which such vote is taken.
VIII.GOVERNANCE
The affairs of the team shall be governed by an Executive Board (“Board”), whose
members are composed of the police chief, or his/her designee, from each
participating jurisdiction. Each member of the Board shall have an equal vote and
voice on all Board decisions. Unless otherwise specified in this Agreement, all
Board decisions shall be made by a majority vote of the Board members, or their
designees, appearing at the meeting in which the decision is made. A majority of
Board members, or their designees, must be present at each meeting for any
actions taken to be valid. A presiding officer shall be elected by the Board together
with such other officers as a majority of the Board may decide.
The Board shall meet quarterly or within a month following a VCDU deployment or
major training exercise, or as otherwise determined by the Board. The presiding
officer, or any Board member, may call extra meetings as deemed appropriate. The
presiding officer shall provide no less than forty-eight (48) hours notice of all
meetings to all members of the Board; PROVIDED, however, that in emergency
situations, the presiding officer may conduct a telephonic meeting or a poll of
individual Board members to resolve any issues related to such emergency.
The Board shall develop VCDU written policies, regulations, and operational
procedures within ninety (90) calendar days of the execution of this Agreement;
PROVIDED, any policies, regulations, and operational procedures in effect pursuant
to previous joint civil disturbance prevention operations shall remain in effect
without action of the Board and until such time as they are subsequently altered by
6n. ‐ Police Department recommends approval of an interlocal
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VALLEY CIVIL DISTURBANCE UNIT 3
INTERLOCAL AGREEMENT - 2009
the Board. The VCDU written policies, regulations, and operational procedures shall
apply to all VCDU operations. To the extent that the written policies, regulations,
and operational procedures of the VCDU conflict with the policies, regulations, and
operational procedures of the individual jurisdictions, the VCDU written policies,
regulations, and procedures shall prevail.
IX.STAFF
A Tactical Commander, which shall be a command level officer, shall be appointed
annually by the Board to act as the principal liaison and facilitator between the
Board and the members of the VCDU. The Tactical Commander shall operate under
the direction of the presiding officer of the Board. The Tactical Commander shall be
responsible for informing the Board on all matters relating to the function,
expenditures, accomplishments, training, number of events that the VCDU responds
to, problems of the VCDU, and any other matter as requested by the Board. The
Tactical Commander may be removed by action of the Board at anytime and for any
reason, with or without cause.
The Tactical Commander shall prepare quarterly written reports to the Board on the
actions, progress, and finances (if applicable) of the VCDU. In addition, the Tactical
Commander shall be responsible for presenting rules, procedures, regulations, and
revisions thereto for Board approval.
Each jurisdiction shall contribute a minimum of (16) full-time commissioned officers,
which shall include at least two (2) Sergeants or other first level supervisor, to be
assigned as squad leaders on the VCDU. The personnel assigned to the VCDU shall
be considered employees of the contributing jurisdiction. The contributing
jurisdiction shall be solely and exclusively responsible for the compensation and
benefits for the personnel it contributes to the VCDU. All rights, duties, and
obligations of the employer and the employee shall remain with the contributing
jurisdiction. Each jurisdiction shall be responsible for ensuring compliance with all
applicable laws with regard to employees and with provisions of any applicable
collective bargaining agreements and civil service rules and regulations.
The Board may, at its discretion, appoint one (1) or more legal advisors to advise
the Board on legal issues affecting the VCDU. The legal advisor(s) shall, when
appropriate or when requested by the Board, consult with the legal representatives
of all participating jurisdictions before rendering legal advice.
X.COMMAND AND CONTROL
During field activation of the VCDU, an Incident Commander, VCDU Tactical
Commander, and VCDU Team Leader(s) will be designated. The duties and
procedures to be utilized by the Incident Commander, the VCDU Tactical
Commander, and the VCDU Team Leader(s) shall be set forth in the standard
operating procedures approved by the Board. The standard operating procedures
approved by the Board may designate other personnel to be utilized during an
incident.
XI.EQUIPMENT, TRAINING, AND BUDGET
Each participating jurisdiction shall acquire the equipment of its participating VCDU
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VALLEY CIVIL DISTURBANCE UNIT 4
INTERLOCAL AGREEMENT - 2009
members. Each participating jurisdiction shall provide sufficient funds to update,
replace, repair, and maintain the equipment and supplies utilized by its participating
VCDU members. Each participating jurisdiction shall provide sufficient funds to
provide for training of its participating VCDU members.
The equipment, supplies, and training provided by each jurisdiction to its personnel
participating in the VCDU shall, unless otherwise determined by the Board, be equal
to those provided by the other participating jurisdictions.
Each member jurisdiction shall maintain an independent budget system to account
for funds allocated and expended by its participating VCDU members.
The Board must approve any joint capital expenditure for VCDU equipment.
XII.DISTRIBUTION OF ASSETS UPON TERMINATION
Termination shall be in accordance with those procedures set forth in prior sections.
Each participating jurisdiction shall retain sole ownership of equipment purchased
and provided to its participating VCDU members.
Any assets acquired with joint funds of the VCDU shall be equally divided among the
participating jurisdictions at the asset’s fair market value upon termination. The
value of the assets of the VCDU shall be determined by using commonly accepted
methods of valuation. If two (2) or more participating jurisdictions desire an asset,
the final decision shall be made by arbitration (described below). Any property not
claimed shall be declared surplus by the Board and disposed of pursuant to state
law for the disposition of surplus property. The proceeds from the sale or
disposition of any VCDU property, after payment of any and all costs of sale or
debts of the VCDU, shall be equally distributed to those jurisdictions participating in
the VCDU at the time of dissolution. In the event that one (1) or more jurisdictions
terminate their participation in the VCDU, but the VCDU continues to exist, the
jurisdiction terminating participation shall be deemed to have waived any right or
title to any property owned by the VCDU or to share in the proceeds at the time of
dissolution.
Arbitration pursuant to this section shall occur as follows:
A.The jurisdictions interested in an asset shall select one (1) person
(Arbitrator) to determine which jurisdiction will receive the property.
If the jurisdictions cannot agree to an Arbitrator, the chiefs of the
jurisdictions participating in the VCDU upon dissolution shall meet to
determine who the Arbitrator will be. The Arbitrator may be any
person not employed by the jurisdictions that desire the property.
B.During a meeting with the Arbitrator, each jurisdiction interested in the
property shall be permitted to make an oral and/or written
presentation to the Arbitrator in support of its position.
C.At the conclusion of the presentation, the Arbitrator shall determine
which jurisdiction is to receive the property. The decision of the
Arbitrator shall be final.
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 166 of 329
VALLEY CIVIL DISTURBANCE UNIT 5
INTERLOCAL AGREEMENT - 2009
XIII.LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION
It is the intent of the participating jurisdictions to provide services of the VCDU
without the threat of being subject to liability to one another and to fully cooperate
in the defense of any claims or lawsuits arising out of or connected with VCDU
actions that are brought against the jurisdictions. To this end, the participating
jurisdictions agree to equally share responsibility and liability for the acts or
omissions of their participating personnel when acting in furtherance of this
Agreement. In the event that an action is brought against any of the participating
jurisdictions, each jurisdiction shall be responsible for an equal share of any award
for or settlement of claims of damages, fines, fees, or costs, regardless of which
jurisdiction or employee the action is taken against or which jurisdiction or
employee is ultimately responsible for the conduct. The jurisdictions shall share
equally regardless of the number of jurisdictions named in the lawsuit or claim or
the number of officers from each jurisdiction named in the lawsuit or claim. This
section shall be subject to the conditions and limitations set forth in subsections A
through G below.
A.Jurisdiction Not Involved In VCDU Response. In the event that a
jurisdiction or its personnel were not involved in the VCDU response to
the incident that gives rise to a claim or lawsuit, and judgment on the
claim or lawsuit does not, in any manner, implicate the acts of the
particular jurisdiction or its personnel, such jurisdiction shall not be
required to share responsibility for the payment of the judgment or
award.
B.Intentionally Wrongful Conduct Beyond the Scope of Employment.
Nothing herein shall require, or be interpreted to require
indemnification or sharing in the payment of any judgment against any
VCDU personnel for intentionally wrongful conduct that is outside of
the scope of employment of any individual or for any judgment of
punitive damages against any individual or jurisdiction. Payment of
any award for punitive damages shall be the sole responsibility of the
person or jurisdiction that employs the person against whom such
award is rendered.
C.Collective Representation and Defense. The jurisdictions may retain
joint legal counsel to collectively represent and defend the jurisdictions
in any legal action. Those jurisdictions retaining joint counsel shall
share equally the costs of such representation or defense.
In the event a jurisdiction does not agree to joint representation, the
jurisdiction shall be solely responsible for all attorneys’ fees accrued by
its individual representation or defense.
The jurisdictions and their respective defense counsel shall make a
good faith attempt to cooperate with other participating jurisdictions
by, including but not limited to, providing all documentation requested,
and making VCDU members available for depositions, discovery,
settlement conferences, strategy meetings, and trial.
D.Removal From Lawsuit. In the event a jurisdiction or employee is
6n. ‐ Police Department recommends approval of an interlocal
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VALLEY CIVIL DISTURBANCE UNIT 6
INTERLOCAL AGREEMENT - 2009
successful in withdrawing or removing the jurisdiction or employee
from a lawsuit by summary judgment, qualified immunity, or
otherwise, the jurisdiction shall nonetheless be required to pay its
equal share of any award for or settlement of the lawsuit; PROVIDED,
however, that in the event a jurisdiction or employee is removed from
the lawsuit and subsection (A) of this section is satisfied, the
jurisdiction shall not be required to pay any share of the award or
settlement.
E.Settlement Process. It is the intent of this Agreement that the
jurisdictions act in good faith on behalf of each other in conducting
settlement negotiations on liability claims or lawsuits so that,
whenever possible, all parties agree with the settlement or, in the
alternative, agree to proceed to trial. In the event a claim or lawsuit
requires the sharing of liability, no individual jurisdiction shall be
authorized to enter into a settlement agreement with a claimant or
plaintiff unless all jurisdictions agree with the terms of the settlement.
Any settlement made by an individual jurisdiction without the
agreement of the remaining jurisdictions, when required, shall not
relieve the settling jurisdiction from paying an equal share of any final
settlement or award.
F.Defense Waiver. This section shall not be interpreted to waive any
defense arising out of RCW Title 51.
G.Insurance. The failure of any insurance carrier or self-insured pooling
organization to agree to or follow the terms of this section shall not
relieve any individual jurisdiction from its obligations under this
Agreement.
XIV.NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS
In the event a claim is filed or lawsuit is brought against a participating jurisdiction
or its employees for actions arising out of their conduct in support of VCDU
operations, the jurisdiction shall promptly notify the other jurisdictions that the
claim or lawsuit has been initiated. Any documentation, including the claim or legal
complaints, shall promptly be provided to each participating jurisdiction.
Any jurisdiction or member who believes or knows that another jurisdiction would
be liable for a claim, settlement, or judgment that arises from a VCDU action or
operation, shall have the burden of notifying each participating jurisdiction of all
claims, lawsuits, settlements, or demands made to that jurisdiction. In the event a
participating jurisdiction has a right, pursuant to section XIII of this Agreement, to
be defended and held harmless by another participating jurisdiction, the jurisdiction
having the right to be defended and held harmless shall promptly tender the
defense of such claim or lawsuit to the jurisdiction that must defend and hold the
other harmless.
XV.PROCESSING OF CLAIMS.
A.Designation of Lead Jurisdiction. There shall be a lead jurisdiction for
processing a claim that is filed with and against cities for alleged
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damages and injuries that occur as a result of VCDU activities. The
lead jurisdiction shall be the jurisdiction within which the VCDU
response occurred; PROVIDED, that in the event the jurisdiction within
which the VCDU response occurred did not participate in the VCDU
response, the lead jurisdiction shall be the jurisdiction within which the
incident that required the VCDU response originated. In the event that
a jurisdiction that was not involved in the VCDU response receives the
claim, that jurisdiction shall notify the other jurisdictions in accordance
with Section XIV of this Agreement, and shall use its best efforts to
determine who is the appropriate lead jurisdiction.
B.Assistance of Tactical Commander. The VCDU Tactical Commander
shall assist the lead jurisdiction in responding to a claim. The VCDU
Tactical Commander shall be responsible for gathering all records
relating to the VCDU response. These records shall include, but are
not limited to, incident reports, notes, transcripts, photos, evidence
logs, recorded statements, documents from emergency dispatch
centers, and warrants from all jurisdictions that participated in the
VCDU response. The Tactical Commander shall also provide a list of
personnel who participated in the response and their contact
information. The Tactical Commander shall deliver all copies of the
records to the lead jurisdiction promptly upon request.
C.Claims of $5,000 or Less.
i.Lead Jurisdiction Responsibilities. The lead jurisdiction shall be
responsible for working with the Tactical Commander to gather
records relating to the VCDU response. The lead jurisdiction
shall provide records to its insurance provider and shall assist its
insurance provider in assessing liability for acts associated with
the claim. The lead jurisdiction shall notify the other jurisdictions
of any determinations as to liability. In determining whether a
claim should be paid, the lead jurisdiction and its insurance
provider shall, at a minimum, consider the potential legal
defenses to the claim and the costs of defending the claim.
ii.Liability Determination – Apportionment of Damages. The lead
jurisdiction, with the assistance of its insurance provider and
risk manager, shall determine whether the VCDU is liable for
damages set forth in a claim, and whether the payment of the
claim would be in the best interest of the jurisdictions and/or
the VCDU. In the event the lead jurisdiction determines that
payment of a claim is appropriate, such determination shall be
final and binding upon other jurisdictions and payment shall be
apportioned equally among all jurisdictions that participated in
the VCDU response. The insurance provider for the lead
jurisdiction shall provide full payment to the claimant, and each
jurisdiction that participated in the response shall reimburse the
insurance provider for its equal share of such payment.
Prior to the payment of any claim, and as a condition of such
payment, the insurance provider providing payment shall obtain
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from the claimant a complete and total release of liability on
behalf of all jurisdictions participating in the VCDU and each and
every officer, agent, or volunteer of those participating
jurisdictions.
In the event the lead jurisdiction determines that the VCDU is
not liable for damages set forth in a claim or that the payment
of the claim would not be in the best interest of the jurisdictions
and/or the VCDU, the lead jurisdiction shall notify the other
jurisdictions of the determination, and such determination shall
be binding on the other jurisdictions; PROVIDED, that another
jurisdiction that determines that payment is appropriate may
pay such claim in full, and shall not seek reimbursement from
the other participating jurisdictions.
iii.Letter From Insurance Adjusters. In the event a lead
jurisdiction, in conjunction with its insurance provider,
determines that payment of a claim is appropriate, the
insurance provider shall provide each of the participating
jurisdictions with a letter stating the determination and the
bases for such determination.
D.Claims over $5,000.
i.Lead Jurisdiction Responsibilities. The lead jurisdiction shall
schedule a meeting with all jurisdictions participating in the
VCDU to discuss the claim and to determine the appropriate
manner in which to respond and/or defend the claim. The Board
and persons listed in Section XVII of this Agreement shall be
notified of the meeting.
XVI.PROCESSING OF LAWSUITS.
A.Notification to Other Jurisdictions. In the event a jurisdiction is served
with a lawsuit, that jurisdiction shall provide notice and documentation
of the lawsuit to each of the other jurisdictions in accordance with
Section XIV of this Agreement.
B.Coordination of Initial Meeting. The jurisdiction that initially receives a
lawsuit shall schedule a meeting with all of the jurisdictions
participating in the VCDU to discuss the lawsuit and to determine the
appropriate manner within which to respond and/or defend the lawsuit.
The Board and persons listed in Section XVII of this Agreement shall
be notified of the meeting.
XVII.NOTIFICATION OF CLAIMS AND LAWSUITS.
Section XIV of this Agreement requires that the jurisdiction receiving a claim or
lawsuit notify the other jurisdictions of the claim or lawsuit and provide
documentation of that claim or lawsuit to the other jurisdictions. Nothing in this
Agreement shall be deemed a waiver by any participating jurisdiction of the
requirements set forth in Chapter 4.96 RCW, and the fact that a participating
6n. ‐ Police Department recommends approval of an interlocal
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INTERLOCAL AGREEMENT - 2009
jurisdiction provides notice or copies of a claim to another jurisdiction shall not be
deemed compliance with the requirement that a party who files suit against a
jurisdiction first file a claim with the jurisdiction in accordance with Chapter 4.96
RCW. Moreover, nothing in this Agreement shall be deemed acceptance of service
of a lawsuit, and the fact that a participating jurisdiction provides notice or copies of
a lawsuit to another jurisdiction shall not be deemed adequate service of such
lawsuit in accordance with the State or Federal Rules of Civil Procedure or the
Revised Code of Washington.
For the purposes of implementing Section XIV of this Agreement, the following
persons from each jurisdiction shall receive any required notification or
documentation:
Auburn:
Auburn City Attorney
25 West Main Street
Auburn, WA 98001
(253) 931-3030
Kent:
Kent City Attorney
220 4th Avenue South
Kent, WA 98032
(253) 856-5781
Auburn Police Chief
101 N. Division
Auburn, WA 98001
(253) 931-3080
Kent Risk Manager
220 4th Avenue South
Kent, WA 98032
(253) 856-5285
Auburn Human Resources
Director/Risk Manager
25 West Main Street
Auburn, WA 98001
(253) 931-3040
Kent City Clerk
220 4th Avenue South
Kent, WA 98032
(253) 856-5728
Auburn City Clerk
25 West Main Street
Auburn, WA 98001
(253) 931-3039
Kent Police Chief
220 4th Avenue South
Kent, WA 98032
(253) 856-5888
Port of Seattle:
Port of Seattle Claims Manager
P.O. Box 1209
Seattle, WA 98111
Federal Way:
Federal Way City Clerk
P.O. Box 9718
Federal Way, WA 98063
Tukwila:
City Clerk
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98043
Federal Way City Attorney
P.O. Box 9718
Federal Way, WA 98063
WCIA:Renton:
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 171 of 329
VALLEY CIVIL DISTURBANCE UNIT 10
INTERLOCAL AGREEMENT - 2009
Claims Manager
WCIA
P.O. Box 1165
Renton, WA 98057
Renton Risk Manager
1055 So. Grady Way
Renton, WA 98057
Renton:
Renton Police Chief
1055 So. Grady Way
Renton, WA 98057
Renton:
Renton City Attorney
1055 So. Grady Way
Renton, WA 98057
XVIII. COMPLIANCE WITH THE LAW
The VCDU and all its members shall comply with all federal, state, and local laws
that apply to the VCDU.
XIX.ALTERATIONS
This Agreement may be modified, amended, or altered by agreement of all
participating jurisdictions and such alteration, amendment, or modification shall be
effective when reduced to writing and executed in a manner consistent with
paragraph XXIII of this Agreement.
XX.RECORDS
Each jurisdiction shall maintain records related to the VCDU in accordance with
records retentions schedules published by the Washington Secretary of State. All
records shall be available for full inspection and copying by each participating
jurisdiction.
XXI.FILING
Upon execution hereof, this Agreement shall be filed with the county auditor or,
alternatively, listed by subject on the website of participating jurisdictions.
XXII.SEVERABILITY
If any part, paragraph, section, or provision of this Agreement is held to be invalid
by any court of competent jurisdiction, such adjudication shall not affect the validity
of any remaining section, part, or provision of this Agreement.
XXIII.MUNICIPAL AUTHORIZATIONS
This Agreement shall be executed on behalf of each participating jurisdiction by its
duly authorized representative and pursuant to an appropriate resolution or
ordinance of the governing body of each participating jurisdiction. This Agreement
shall be deemed effective upon the last date of execution by the last so authorized
representative. This Agreement may be executed by counterparts and be valid as if
each authorized representative had signed the original document.
6n. ‐ Police Department recommends approval of an interlocal
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VALLEY CIVIL DISTURBANCE UNIT 11
INTERLOCAL AGREEMENT - 2009
By signing below, the signor certifies that he or she has the authority to
sign this Agreement on behalf of the jurisdiction, and the jurisdiction
agrees to the terms of this Agreement.
Mayor, City of Auburn Date
City Attorney, City of Auburn Date
City Clerk, City of Auburn Date
Mayor, City of Renton Date
City Attorney, City of Renton Date
City Clerk, City of Renton Date
Mayor, City of Tukwila Date
City Attorney, City of Tukwila Date
City Clerk, City of Tukwila Date
Mayor, City of Kent Date
City Attorney, City of Kent Date
City Clerk, City of Kent Date
City Manager, City of Federal Way Date
City Attorney, City of Federal Way Date
City Clerk, City of Federal Way Date
6n. ‐ Police Department recommends approval of an interlocal
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INTERLOCAL AGREEMENT - 2009
Executive Director, Port of Seattle Date
Port Counsel, Port of Seattle Date
P:\Civil\Files\OpenFiles\1457-Valley Civil Disturbance Unit\VCDU.Interlocal.FINAL2009.docx
6n. ‐ Police Department recommends approval of an interlocal
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6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 175 of 329
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 176 of 329
6n. ‐ Police Department recommends approval of an interlocal
agreement with the cities of Auburn, Federal Way, Kent, Tukwila, and Page 177 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Security and ambassador services at the Renton
Transit Center (CAG-08-086)
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue paper
Contract Renewal Amendment for the Visitor
Information and Downtown Assistance Program
(VIDA)
Submitting Data: Dept/Div/Board:
Police
Staff Contact:
Commander Chad Karlewicz (extension 7640)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $60,500
Amount Budgeted: $ Salary
savings
Total Project Budget: $0
Transfer Amendment: $0
Revenue Generated: $0
City Share Total Project: $ 0
SUMMARY OF ACTION:
City departments worked cooperatively to implement environmental changes, increase surveillance via
cameras, and increase city presence at the Renton Transit Center. The City contracted with Dotson
Security Services for the staffing needs of the program. That contract has now expired.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into a contract extension with Dotson Security Services to
provide VIDA program services.
6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 178 of 329
6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 179 of 329
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6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 180 of 329
RENEWAL AMENDMENT to
Contract Agreement and
Scope Document
For:
City of Renton, Washington
Visitor Information and
Downtown Assistance Program
Version 1.3 Approved
Prepared by Gypsy Muñoz
Marketing Sales Executive
Dated May 12, 2008
6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 181 of 329
The parties agree to amend SECTION IV: TERM of the original Contract Agreement
and Scope Document, dated 1 July 2008, as follows:
3.4 SECTION IV: TERM
3.4.1 Commencement of Agreement
This original Contract Agreement shall be extended at the end of the current
contract period to the date of 31 December 2010 per our agreement on this,
the _____ day of ___________, 2009.
3.4.2 Renewal of Contract
The City shall have the option to renew this Agreement annually by giving
the Contractor notice in writing of such intent to renew not less than thirty
(30) days prior to its expiration date. Each renewal shall be for a period of
one year, but in no event shall this Agreement be renewed more than four
(4) times. Renewal shall be subject to acceptance in writing by Contractor.
3.4.3 Term Adjustments
Prior to the City’s exercise of a renewal option; the Contractor may request
adjustments to the fee schedule established in the original contract. Such
fee increase request must be made in writing to the City one hundred-
twenty (120) days prior to the end of the then existing contract or renewal
period. The City shall have the right to accept or reject any requests for fee
increases. The justification for any fee increase request must be
documented to the satisfaction of the City.
The remaining terms of the original contract, dated 1 July 2008, insofar as they are not
inconsistent herewith, shall remain in full force and effect.
/ / /
/ / /
6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 182 of 329
IN W ITNESS WHEREOF, the Parties hereto have caused this RENEWAL
AMENDMENT to be executed on the day and year set forth above.
Dotson Security Services, Incorporated CITY OF RENTON
_____________________________ ___________________________
Donald Dotson, President
_____________________________ _______________________
DATE DATE
6o. ‐ Police Department recommends approval of a addendum to CAG‐
08‐086, with Dotson Security Services, in the amount of $60,500 to Page 183 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
SW 27th Street/Strander Blvd. Extension Project
Design Services by BergerABAM Engineers, Inc.
(CAG 09-077)
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Supplemental Agreement #3
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Bob Hanson, Transportation Design Supervisor
(extension 7223)
Recommended Action:
Refer to Committee of the Whole
Fiscal Impact:
Expenditure Required: $ $2,214,900
Amount Budgeted: $ $6,500,000
(2010)
Total Project Budget: $$12,700,000
Transfer Amendment: $N/A
Revenue Generated: $
City Share Total Project: $
SUMMARY OF ACTION:
The original contract with the consultant was for $19,900 (including Supplement No. 1, and a time
extension in Supplement No. 2). This very early work was needed to gain support from Tukwila for a
new option and to prepare cost estimates for a TIGER grant.
Supplemental Agreement No. 3 is divided into multiple stand-alone tasks, each with its own separate
budget. Each task will need a Notice to Proceed from the City of Renton before the consultant may
begin on the corresponding work. This will allow the City to proceed with certain tasks when funding is
available and proceed accordingly to outcomes derived from negotiations with the railroads and Sound
Transit. The five tasks are:
1.Define final project configuration for approval ($113,000).
2.Define BNSF bridge configuration for final design and construction ($636,000).
3.Complete 30% design for the BNSF underpass ($198,000).
4.Complete 30% design for the UPRR underpass ($795,000).
5.Assess feasibility for Sounder Station Connections ($353,000)
A management reserve fund of $100,000 will also be established.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement #3 with BergerABAM Engineers, Inc. in the amount
of $2,214,900 for design services on the SW 27th Street/Strander Blvd. Extension Project.
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 184 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 185 of 329
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:January 4, 2010
TO:Don Persson, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Bob Hanson, Transportation Design Supervisor,
(extension 7223)
SUBJECT:SW 27th Street/Strander Blvd. Extension Project
Design Services by BergerABAM Engineers, Inc. (CAG-09-077)
ISSUE:
Should the Mayor and City Clerk execute the supplemental agreement for design services on
the SW 27th Street/Strander Blvd. Extension Project?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement #3 with BergerABAM
Engineers, Inc. in the amount of $2,214,900 for design services on the SW 27th Street/Strander
Blvd. Extension Project.
BACKGROUND:
In 2001, the City of Renton (the City), in partnership with the City of Tukwila, started working on
a roadway connecting the eastern terminus of Strander Blvd. in Tukwila to Oakesdale Avenue
SW in Renton via SW 27th Street. The primary challenge with this connection was the need to
cross the Union Pacific Railroad (UPRR) and the BNSF Railway (BNSF) tracks that are located
atop embankments nearly 14 feet tall. With the high speeds and high volumes of the trains on
these tracks the road crossing had to be grade-separated.
The City’s first undertaking was to prepare a Project Definition Report, which was completed in
2002. The Project Definition Report analyzed different alternatives to grade-separate the
proposed roadway from the railroads. After screening alternatives and meetings with a
stakeholder’s committee, the recommendation was to build a five-lane roadway beneath the
two railroads. This was similar to the South 180th Street Project that was being constructed
around the same time about a mile south of this location. However, as the design started to
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 186 of 329
Don Persson, Council President
Members of the Renton City Council
Page 2 of 4
January 4, 2010
H:Division/Transpor.tat/Design/Rob/Strander Blvd Extension/Contract/Berger/Supllement #2/Revised Issue paper for Berger Supplement #2
091007 rev Dec. 28
move forward for the underpass, the overcrossing (bridge) alternative gained more support.
This alternative required moving of the UPRR rail embankment to the east against the BNSF
embankment, thereby making the 326-foot width of land between the elevated tracks more
accessible to the rest of Tukwila’s future urban center to the west. This improved accessibility
created greater potential for transit-oriented development related to the adjacent Sounder
Station.
The cities of Renton and Tukwila have been pursuing this overcrossing alternative (often called
“Option A”), with significant progress on the plans for the relocated UPRR tracks. In late 2008
we were close to having a private party assume the cost of the new UPRR rail embankment.
However, UPRR imposed new conditions at the end of 2008 that severely challenged Option A.
Complicating matters was the need of Sound Transit to begin final design of its Sounder Tukwila
Station, including parking on the land currently between the two railroads. The uncertainty as
to the moving of the UPRR tracks was now impeding Sound Transit’s progress, particularly since
Sound Transit’s funding needs were fulfilled in the November 2008 regional vote for ST2.
The cities of Tukwila and Renton, along with Sound Transit, have now decided to return to the
original Strander option, the undercrossing (called “Option B”). Option B will be very similar to
the South 180th Street undercrossing, built around 2002. This will include a railroad bridge at
BNSF, another one at UPRR, and an undercrossing roadway. It is possible that the
undercrossing could be constructed in two separate segments, thereby providing immediate
utility for partial projects.
In theory, breaking the project into three or four medium-priced segments may be more
practical than the original plan with two very expensive segments (moving the track, and then
building the bridge) which made funding a very difficult challenge.
The Strander project Option B is now part of a multi-jurisdictional grant proposal for a TIGER
federal stimulus grant. If this is awarded (February 2010 is the anticipated award date), the $15
million sought for this project, along with the remaining $12-13 million in other grants at hand,
would allow the construction of the BNSF railroad bridge and a partial undercrossing from
Renton into the Sound Transit parking area (according to very preliminary designs and cost
estimates).
Another option is that the existing grants would be utilized for constructing the BNSF railroad
bridge only. TIGER grant projects must be completed in early 2012, so some design must be
undertaken immediately in order to involve BNSF in work on the railroad bridge (similar to what
BNSF did for the three railroad bridges related to the Rainier Avenue South project in
2007-2008). Waiting until February to commence any work would seriously jeopardize the
ability to meet the TIGER grant conditions.
BNSF must be a highly engaged and motivated participant in Strander Option B, similarly to its
involvement with the three railroad bridges BNSF re-constructed in 2007-2008 to accommodate
the Rainier Avenue project. However, neither BNSF nor UPRR appear to have the high incentive
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 187 of 329
Don Persson, Council President
Members of the Renton City Council
Page 3 of 4
January 4, 2010
H:Division/Transpor.tat/Design/Rob/Strander Blvd Extension/Contract/Berger/Supllement #2/Revised Issue paper for Berger Supplement #2
091007 rev Dec. 28
to participate in the Strander project that BNSF had for the Rainier Avenue project. So the
feasibility of Option B remains in question.
The City has therefore considered another Strander Option that was identified in the 2002
feasibility study. It is called Option C and it involves first stage construction of a new
north-south road on the Boeing property immediately east of the BNSF right-of-way. This new
road would extend from the present westerly terminus of SW 27th Street to at least Longacres
Way, and possibly to SW 16th Street. Subsequent stages of Option C could be improvements to
the BNSF crossing at Longacres Way and improvements to Longacres Way itself. The I-405
Master Plan shows a direct connection from I-405 via Tukwila Parkway to Longacres Way.
Option C would require the approvals and participation of The Boeing Company, and early
indications are that it is interested in the City’s proposal to construct this road if Boeing
dedicates the right-of-way. Early in 2010 we will know more about Boeing’s position.
In anticipation of either of any of these possibilities (Option B, with or without the TIGER grant;
or Option C), the Transportation Systems Division has negotiated a contract with Berger/Abam
Engineers, Inc. (the designers of the South 180th Street Project) to provide engineering design
services for either of these options. Under Option B this would be a design of the roadway
connection by keeping the UPRR tracks in their current location and to build the roadway going
under both railroads. Under Option C, this would be the new north-south road and a possible
new railroad bridge at Longacres Way. BNSF has indicated some interest in such an improved
bridge which would accommodate an upgraded Longacres Way.
The Consultant Contract
The consultant was selected through a process consistent with the guidelines for federal
funding. This was done at the time when the original Strander Option A – the overcrossing –
was encountering major problems with the UPRR company. In evaluating whether to begin
work for Option B – the undercrossing – Tukwila needed to be convinced of future accessibility
to some businesses; this required geometric analysis. In addition, we needed cost estimates
that were used for the TIGER grant. The original contract and Supplement No. 2 were for a total
of $19,900 (there was a time extension as well).
Supplemental Agreement No. 3 is for the core services needed to move the project along.
The urgency is that some preliminary engineering work is needed immediately to take
advantage of an early opportunity to work with BNSF to consider its fuller participation in either
of the railroad bridges that could be built under Option B or Option C.
The supplemental agreement is divided into multiple stand alone tasks, each with its own
separate budget. Each task will need a Notice to Proceed from the City before the consultant
may begin on the corresponding work. This will allow the City to proceed with certain tasks
when funding is available and proceed accordingly to outcomes derived from negotiations with
the railroads and Sound Transit. The work which will be approved will be the minimum work
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 188 of 329
Don Persson, Council President
Members of the Renton City Council
Page 4 of 4
January 4, 2010
H:Division/Transpor.tat/Design/Rob/Strander Blvd Extension/Contract/Berger/Supllement #2/Revised Issue paper for Berger Supplement #2
091007 rev Dec. 28
needed to move the project ahead, and it will be consistent with the timing of approvals and
participation by other parties (BNSF, Boeing, for example).
The five primary tasks are:
1.Define final project configuration for approval ($113,000).
2.Define BNSF bridge configuration for final design and construction ($636,000).
3.Complete 30% design for the BNSF underpass ($198,000).
4.Complete 30% design for the UPRR underpass ($795,000).
5.Assess feasibility for Sounder Station Connections ($353,000)
A management reserve fund of $100,000 will also be established. Total: $2,214,900.
Since we are still narrowing down the actual alternative to be selected, not all of the tasks will
be needed, nor will we necessarily need to spend the full amount in each task. Our intent is to
utilize the minimum amount of engineering services needed to move the project ahead.
Phasing and Revenue Sources
It is anticipated at this time that the design costs will be paid by approximately $12.7 million in
various external grants.
While the maximum amount of the design contract is $2.2149 million, the tasks will be
approved with the least needed to move the project design in accordance with approvals from
participating agencies – City of Tukwila, grant agencies, BNSF, Boeing. It is the intent of the
Division to fully inform the Council as more information becomes available on the final option
selected.
cc:Peter Hahn, Deputy Public Works Administrator – Transportation
Bob Hanson, Transportation Design Supervisor
Rob Lochmiller, Transportation Project Manager
Constance Brundage, Administrative Secretary
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 189 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 190 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 191 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 192 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 193 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 194 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 195 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 196 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 197 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 198 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 199 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 200 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 201 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 202 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 203 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 204 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 205 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 206 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 207 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 208 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 209 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 210 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 211 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 212 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 213 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 214 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 215 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 216 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 217 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 218 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 219 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 220 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 221 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 222 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 223 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 224 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 225 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 226 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 227 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 228 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 229 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 230 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 231 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 232 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 233 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 234 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 235 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 236 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 237 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 238 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 239 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 240 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 241 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 242 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 243 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 244 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 245 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 246 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 247 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 248 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 249 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 250 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 251 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 252 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 253 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 254 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 255 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 256 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 257 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 258 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 259 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 260 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 261 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 262 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 263 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 264 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 265 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 266 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 267 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 268 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 269 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 270 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 271 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 272 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 273 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 274 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 275 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 276 of 329
6p. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐077, with Berger/Abam Page 277 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Stage II Lake Washington Trail S Lake Connector
Project Supplement #3 with WHPacific (CAG 09-
075)
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue Paper
Supplemental Agreement #3
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
James Wilhoit, Project Manager (extension 7319)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $25,674
Amount Budgeted: $ $1,165,795
Total Project Budget: $$166,447
Transfer Amendment: $N/A
Revenue Generated: $N/A
City Share Total Project: $ $166,447
SUMMARY OF ACTION:
The plan for this project initially called only for relocating the existing luminaires. The following
additions have been made:
1. Match the illumination style used on Logan Avenue North, north of North 6th Street.
2. Add illumination on Logan Avenue North, between North 4th Street and North 6th Street, currently
illuminated by Boeing parking lot lighting.
3. Provide pedestrian-level illumination along the new trail (an added item).
A traffic study done by the consultant (added to the Scope of Work by Supplemental Agreement #2)
determined that a channelization plan for North 4th Street where it intersects Logan Avenue North
should be added to the scope of the design.
Also, during review, the City Surface Water Group advised that a storm drainage technical information
report (TIR) to document compliance with the 2009 King County Stormwater Manual must be done.
Again, this item was not included in the original scope of work.
Supplemental Agreement #3 adds $25,674 to the existing contract (CAG-09-075) for final design and
preparation of plans and specifications for the trail along the west side of Logan Avenue North from
North 6th Street to the Cedar River Trail. This brings the maximum amount payable under the contract
to $166,447. The contract completion date will be extended from December 31, 2009 to March 31,
2010.
STAFF RECOMMENDATION:
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 278 of 329
Authorize the Mayor and City Clerk to sign Supplemental Agreement #3 with WHPacific, Inc. in the
amount of $25,674.00 for final design and preparation of plans and specifications for the Stage II Lake
Washington Trail S Lake Connector Project.
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 279 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 280 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 281 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 282 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 283 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 284 of 329
6q. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement No. 3 to CAG‐09‐075, with WHPacific, in the Page 285 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
SR 900/Hoquiam Avenue NE Traffic Signal Project
Close-out (CAG 08-101)
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Final Pay Estimate
Notice of Completion
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
James Wilhoit, Project Manager (extension 7319)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $1,769.76
Amount Budgeted: $ $361,164.87
Total Project Budget: $$361,164.87
Transfer Amendment: $N/A
Revenue Generated: $N/A
City Share Total Project: $ N/A
SUMMARY OF ACTION:
The project started on September 15, 2008, and was completed on December 15, 2009. The original
contract amount was $275,596. The final contract amount is $361,164.87, an increase of $85,568.87
over the original contract amount. Change orders 1 through 5 added a total of $63,733.38 to the
contract amount, a large portion of it was for undergrounding fiber optic communication lines and
relocating the controller pad. Both items were not included in the original contract but were determined
by the Transportation Operations Section to be necessary. The remaining $21,835.49 increase from the
original contract amount was due to net increases in quantities, primarily for unanticipated utility
potholing and conflict resolution.
STAFF RECOMMENDATION:
Accept completion of the project, authorize payment of the final pay estimate in the amount of
$1,769.76, and release retainage for the full project in the total amount of $18,058.24, after 60 days
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 286 of 329
and subject to the required authorization.
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 287 of 329
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 288 of 329
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 289 of 329
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 290 of 329
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 291 of 329
6r. ‐ Transportation Systems Division submits CAG‐08‐101, SR
900/Hoquiam Avenue NE Traffic Signal, and requests approval of the Page 292 of 329
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Local Agency Grant for Highlands to landing
Pedestrian Connection
Meeting:
Regular Council - 04 Jan 2010
Exhibits:
Issue paper
WSDOT Local Agency Agreement
WSDOT Local Agency Federal Aid Project
Prospectus
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Juliana Fries, Development Coordinator (extension
7232)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A
Amount Budgeted: $ $240,000
(2010)
Total Project Budget: $$300,000
Transfer Amendment: $N/A
Revenue Generated: $$240,000
City Share Total Project: $ $60,000
SUMMARY OF ACTION:
The Highlands to Landing Pedestrian Connection Project was selected under the non-motorized category
of the Congestion Mitigation and Air Quality (CMAQ) program for a federal grant of $240,000, with a
13.5% City match required.
The grant amount is for design of a pedestrian connection between the Renton Highlands and The
Landing and Coulon Park. Currently there are no pedestrian facilities from the I-405 on/off ramp (east
side of the freeway) to The Landing.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into the Local Agency Agreement with the Washington State
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 293 of 329
Department of Transportation for the obligation of grant funding and all subsequent agreements
necessary to accomplish design and construction of this project.
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 294 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 295 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 296 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 297 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 298 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 299 of 329
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6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 302 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 303 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 304 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 305 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 306 of 329
6s. ‐ Transportation Systems Division recommends approval of an
agreement with Washington State Department of Transportation for a Page 307 of 329
8a. ‐ King County Fire District 25 interlocal agreement extension (See
6.l.)Page 308 of 329
8a. ‐ King County Fire District 25 interlocal agreement extension (See
6.l.)Page 309 of 329
8b. ‐ Valley Civil Disturbance Unit (VCDU) interlocal agreement. (See
6.n.)Page 310 of 329
8b. ‐ Valley Civil Disturbance Unit (VCDU) interlocal agreement. (See
6.n.)Page 311 of 329
8b. ‐ Valley Civil Disturbance Unit (VCDU) interlocal agreement. (See
6.n.)Page 312 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 313 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 314 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 315 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 316 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 317 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 318 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 319 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 320 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 321 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 322 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 323 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 324 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 325 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 326 of 329
8c. ‐ WSDOT grant for Highlands to Landing pedestrian trail connection
project. (See 6.s.)Page 327 of 329
8a. ‐ Master Use Agreement with Master Builders Association re: Real
Estate Sign Kiosks (See 7.b.)Page 328 of 329
8a. ‐ Master Use Agreement with Master Builders Association re: Real
Estate Sign Kiosks (See 7.b.)Page 329 of 329