HomeMy WebLinkAboutCouncil 11/19/2012AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
November 19, 2012
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Bert Nord Day ‐ November 19, 2012
4.SPECIAL PRESENTATION
a. Renton FilmFrenzy V
5.ADMINISTRATIVE REPORT
6.AUDIENCE COMMENT
Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
comment period will be limited to one‐half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
7.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Council meeting minutes of 11/5/2012. Council concur.
b. Administrative Services Department requests approval to write off bad debt in the total
amount of $15,373.54. Refer to Finance Committee.
c. Administrative Services Department submits a request from Copper Ridge Apartments for a
utility billing adjustment due to a water leak and recommends granting the adjustment in the
amount of $43,649.08. Refer to Finance Committee.
d. Community and Economic Development Department recommends the appointment of Sabrina
Mirante, Interim President and CEO of the Renton Chamber of Commerce, to the Lodging Tax
Advisory Committee; and ratification of the existing membership as follows: City
Councilmember Marcie Palmer; Preeti Shridhar, City of Renton Deputy Public Affairs
Administrator; Brent Camman, General Manager of Marriott Spring Hill and Marriott Towne
Place; and Kathy Madison, General Manager of Hilton Garden Inn. Council concur.
e. Community Services Department recommends approval of a three‐year lease in the amount of
$1 per year with the Renton Housing Authority for a house on the City‐owned Cleveland
property located at 19415 Talbot Rd. S. Refer to Finance Committee.
f. Police Department requests approval to accept $8,225 in grant funds from the Washington
Traffic Safety Commission for the purchase of speed radar units to be used primarily for school
zone enforcement and other traffic improvement programs. Council concur.
Page 1 of 175
g. Transportation Systems Division submits CAG‐12‐081, 2012 Street Patch & Overlay with Curb
Ramps project; and requests approval of the project, authorization for final pay estimate in the
amount of $90,686.34, commencement of a 60‐day lien period, and release of retainage bond
to Lakeside Industries, Inc., contractor, if all required releases are obtained. Council concur.
h. Transportation Systems Division recommends approval of an agreement with the Federal
Aviation Administration to accept $9.675 million in grant funds for the Taxiway Bravo
Rehabilitation Project, South Portion Reconstruction; and approval to transfer $105,000 from
the Airport’s End Fund Balance to the project budget. City's match is $1,075,000. Council
concur.
i. Utility Systems Division recommends approval of a contract with Roth Hill, LLC in the amount
of $198,300 for engineering and design services for the Airport Lift Station Replacement
project; and approval of the 2013 Capital Expenditure of $350,000 for this project. Council
concur.
j. Utility Systems Division recommends authorizing the Mayor to negotiate a settlement with
Waste Management for the temporary disruption in garbage, recycling, and yard/food waste
collection caused by a labor strike from 7/25/2012 to 8/2/2012; and requests the selection of
a preferred option for distribution of the settlement. Refer to Utilities Committee.
8.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Committee of the Whole: 2013/2014 Biennial Budget*
b. Community Services Committee: Williams & Pelletier Appointments to Airport Advisory
Committee
c. Finance Committee: Vouchers
9.RESOLUTIONS AND ORDINANCES
Resolution:
a. Adopting the 2013/2014 Fee Schedule (See 8.a.)
Ordinances for first reading:
a. Basic life support emergency medical services transport user fee code amendment (See
8.a.)
b. Relocating System Development Fees to the Fee Schedule code amendment (See 8.a.)
c. Updating Business License Fee regulations code amendment (See 8.a.)
d. Establishing the 2013 property tax levy (See 8.a.)
e. 2013 Utility Tax Rates (See 8.a.)
f. Adopting the 2013/2014 Biennial Budget in the amounts of $237,264,263 and
$220,066,920 respectively (See 8.a.)
10.AUDIENCE COMMENT
Page 2 of 175
11.NEW BUSINESS
* Elect Council President and Pro Tem; Identify Committee on Committee members
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
November 19, 2012
Monday, 5:30 p.m.
2013/2014 Budget Deliberations
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2012 A/R Bad Debt Write-off
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Issue Paper
A/R Write-off List
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Jamie Thomas x6929
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
City Policy & Procedure 220-03 authorizes the City Council to write off bad debt over $100.00 that has
been deemed uncollectable from the City’s accounting records after approval.
Annually, Finance staff reviews the outstanding debt and then turns these debts over to a collection
agency. After 12 months, Finance staff reviews the uncollected outstanding debts with the collection
agency to identify debts that cannot be collected for a variety of reasons. Finance staff reviews again to
locate resident and collect payment.
The total value of 2012 debt submitted for write off is $15,373.54.
STAFF RECOMMENDATION:
Approve writing off the listed debts from the City’s accounting records in the amount of $15,373.54.
7b. ‐ Administrative Services Department requests approval to write off
bad debt in the total amount of $15,373.54. Refer to Finance Page 5 of 175
H:\Finance\Council\2012\IP_2012 AR Bad Debt Write Off .docx
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:November 19, 2012
TO:Rich Zwicker, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrative Services Administrator
SUBJECT:Bad Debt Write Off
ISSUE
As per City Policy & Procedure 220-03, only the Finance Committee can write off bad debt over
$100.00 that has been deemed uncollectable from the City’s accounting records after approval.
The total value of debt submitted for write off is $15,373.54.
BACKGROUND
Annually, Finance staff reviews the outstanding debt and then turns these debts over to a
collection agency. After 12 months, Finance staff reviews the uncollected outstanding debts with
the collection agency to identify debts that cannot be collected for a variety of reasons. Finance
staff reviews again to locate resident and collect payment.
RECOMMENDATION
Finance staff requests the Finance Committee’s approval to write off the listed debts from the
City’s accounting records.
Cc: Jay Covington, Chief Administrative Officer
Kari Roller, Financial Services Manager
Jamie Thomas, Fiscal Services Director
Sue Olson, Accounting Assistant, A/R
7b. ‐ Administrative Services Department requests approval to write off
bad debt in the total amount of $15,373.54. Refer to Finance Page 6 of 175
7b. ‐ Administrative Services Department requests approval to write off
bad debt in the total amount of $15,373.54. Refer to Finance Page 7 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Utility Bill - Leak Adjustment
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Issue Paper
Leak Request Documents
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Jamie Thomas x6929
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Finance received a request for a leak adjustment from Copper Ridge Apartments, a non-residential
property owner, at the service address of 4600 Davis Ave S, Building E. Attached is the written request
and documentation of the leak along with the utility billing history. AM/PM Plumbing, Inc. repaired the
leak on the main water line on 7/16/2012. The requested adjustment covers the billing period of June
2012 and July 2012 and breaks down as follows:
Water $ 7,000.77
Sewer 13,296.76
Metro 23,351.55
Total $ 43,649.08
City Code 8-4-46 and 8-5-23 provide that any adjustment greater than $2,000 will be submitted to the
Finance Committee for approval.
STAFF RECOMMENDATION:
Adjust this customer’s account for a total of $43,649.08 in accordance with City Code 8-4-46 and 8-5-
23.
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 8 of 175
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:November 19, 2012
TO:Rich Zwicker, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrator
SUBJECT:Utility Bill Adjustment Request – Copper Ridge Apartments
ISSUE
Should the City Council grant the request for waiver of City water, sewer and King County sewer
treatment charges from a water leak at Copper Ridge Apartments, at the service address of 4600 Davis
Ave S, Building E?
BACKGROUND
Finance received a request for a leak adjustment from Copper Ridge Apartments, a non-residential
property owner, at the service address of 4600 Davis Ave S, Building E. Attached is the written request
and documentation of the leak along with the utility billing history. AM/PM Plumbing, Inc. repaired the
leak on the main water line on 7/16/2012 (see attached invoice).
The requested adjustment covers the billing period of June 2012 and July 2012 and breaks down as
follows:
Water $ 7,000.77
Sewer 13,296.76
Metro 23,351.55
Total $ 43,649.08
City Code 8-4-46 and 8-5-23 provide that any adjustment greater than $2,000 will be submitted to the
Finance Committee for approval.
RECOMMENDATION
Staff recommends an adjustment to this customer’s account for a total of $43,649.08 in accordance with
City Code 8-4-46 and 8-5-23.
Cc: Jay Covington, CAO
Lys Hornsby, Utility Systems Director
Jamie Thomas, Fiscal Services Director
Terri Weishaupt, Accounting Supervisor
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 9 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 10 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 11 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 12 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 13 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 14 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 15 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 16 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 17 of 175
7c. ‐ Administrative Services Department submits a request from Copper
Ridge Apartments for a utility billing adjustment due to a water leak and Page 18 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Lodging Tax Advisory Committee Membership
Meeting:
Regular Council - 19 Nov 2012
Exhibits: Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Suzanne Dale Estey (x6591)
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $
Amount Budgeted: $ N/A Revenue Generated: $
Total Project Budget: $ N/A City Share Total Project: $
SUMMARY OF ACTION:
RMC 2-16-5 requires that the City Council review annually the membership of the City's Lodging Tax
Advisory Committee and fill any vacancies. Current membership includes Councilmember Marcie
Palmer, Preeti Shridhar, the City's Deputy Public Affairs Adminsitrator, Kathy Madison, General Manager
of the Hilton Garden Inn, and Brent Camann, General Manager with Marriott Hotels. Bill Taylor, former
President & CEO of the Renton Chamber of Commerce was a member until he retired in May 2012 and
Sabrina Mirante, as interim President and CEO, would like to serve on the committee .
STAFF RECOMMENDATION:
Confirm the appointment of Sabrina Mirante and the ratification of the remaining membership of the
Lodging Tax Advisory Committee.
7d. ‐ Community and Economic Development Department recommends
the appointment of Sabrina Mirante, Interim President and CEO of the Page 19 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Lease with Renton Housing Authority for House on
Cleveland Property
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Issue Paper
Lease
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$1/yr
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The City owns open space property at 19415 Talbot Road South known as the "Cleveland Property"
which will be developed in the future as a park and use as an open space. There is a house on the
property which is now vacant. To make the house suitable as a rental, it requires repairs and
upgrades. We are proposing to lease the house with a suitable amount of attached property to the
Renton Housing Authority (RHA) for use as a low income rental unit.
Renton Housing Authority has agreed to invest funds to make the property livable in exchange for
keeping the rent on the property until the value of the repairs have been fully amortized. RHA will then
pay the rents to the City less a management fee.
The term of the lease is three (3) years, with options for additional one (1) year extensions.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lease with Renton Housing Authority for the Cleveland
Property.
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 20 of 175
H:\Facilities\Facilities Director\Peter Renner\Issue Paper RHA Cleveland 2012 11/09/2012
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE: November 9, 2012
TO: Rich Zwicker, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Terry Higashiyama, Community Services Administrator
STAFF CONTACT: Peter Renner, Facilities Director, Ext. 6605
SUBJECT: Lease (LAG-12-XXX) with Renton Housing Authority for a
house on the Cleveland Property
Issue:
Should Council authorize the Mayor and City Clerk to sign a three-year Lease Agreement
with the Renton Housing Authority (RHA)?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease.
Background:
In 1995, the City purchased land on Talbot Road South known as the Cleveland
Property for future park and open space use.
One of the conditions of sale for the property included a lifetime home use
arrangement with the seller, whereby they could live in the house until their passing,
which has since occurred.
The City does not have the funding available to develop the property as a park.
The City will incur costs to maintain the property in the interim.
The City previously leased a home located on the Edlund Property on Carr Road
under similar circumstances to the Renton Housing Authority for use as a low-
income rental house. RHA has made significant improvements to the house and
manages issues promptly.
Making the Cleveland house safe and meeting RHA’s standard of appearance and
functionality will require substantial repairs, which RHA has agreed to do.
Depending on the client family that occupies the house, rents could range from
roughly $500 to $1,600 per month.
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 21 of 175
Rich Zwicker, Council President
Members of Renton City Council
Page 2 of 2
November 9, 2012
H:\Facilities\Facilities Director\Peter Renner\Issue Paper RHA Cleveland 2012 11/09/2012
The City will credit the value of the rents against the costs of the repairs and
maintenance. When those costs have been fully amortized, the City shall receive the
full rent value less a 10% property maintenance fee.
Conclusion:
Leasing the Cleveland Property house to the Renton Housing Authority provides the City
with a responsible tenant that maintains the asset value of the property and deters
trespassing and vandalism.
cc: Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Larry Warren, City Attorney
Garmon Newsom, Assistant City Attorney
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 22 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 23 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 24 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 25 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 26 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 27 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 28 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 29 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 30 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 31 of 175
7e. ‐ Community Services Department recommends approval of a three‐
year lease in the amount of $1 per year with the Renton Housing Page 32 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Washington Traffic Safety Commission School
Zone Grant Funds
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Grant Approval Letter
Submitting Data: Dept/Div/Board:
Police
Staff Contact:
Commander Clark Wilcox, x7597
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $8,225 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$8,225
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Patrol Services Division of the Renton Police Department applied for a grant from the Washington
Traffic Safety Commission. The request was approved, not to exceed $8,225. The funds are to be used
to purchase one (1) Stalker II MDR, two (2) Stalker Lidar LRs and one (1) Stalker II Stationary - all speed
radar units. The equipment purchased by these grant funds is to be used primarily for school zone
enforcement and other traffic improvement programs.
STAFF RECOMMENDATION:
Accept grant funds in an amount not to exceed $8,225 from the Washington Traffic Safety Commission
School Zone Funds.
7f. ‐ Police Department requests approval to accept $8,225 in grant
funds from the Washington Traffic Safety Commission for the purchase
Page 33 of 175
7f. ‐ Police Department requests approval to accept $8,225 in grant
funds from the Washington Traffic Safety Commission for the purchase
Page 34 of 175
7f. ‐ Police Department requests approval to accept $8,225 in grant
funds from the Washington Traffic Safety Commission for the purchase
Page 35 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2012 Street Patch and Overlay with Curb Ramps
Notice of Completion with Lakeside Industries,
Inc. CAG 12-081
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Final Pay Estimate
Notice of Completion
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jayson Grant, x7400
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$
$90,686.34 Final Pay
Estimate Transfer Amendment: $
Amount Budgeted: $ $1,074,008.21 Revenue Generated: $
Total Project Budget: $ $1,074,008.21 City Share Total Project: $ 100%
SUMMARY OF ACTION:
The project started on July 10, 2012, and was completed on October 22, 2012. The original contract
amount was $1,126,125.71 and the final contract amount is $1,124,888.74. Of the $1,124,888.74 final
contract amount, the following amounts will be paid by: Street Overlay Program for $637,262.64;
Arterial Rehabilitation Program for $339,672.27; 2011 Sanitary Sewer Repair for $9,883.43; Earlington
Sewer Replacement Phase II for $56,511.94/ and King County Water District #90 Water Main
Replacement for $81,558.46.
STAFF RECOMMENDATION:
Accept completion of the project and authorize payment of the final pay estimate in the amount of
$90,686.34. Lakeside Industries, Inc. has retainage bond on file for this project.
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 36 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 37 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 38 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 39 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 40 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 41 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 42 of 175
7g. ‐ Transportation Systems Division submits CAG‐12‐081, 2012 Street
Patch & Overlay with Curb Ramps project; and requests approval of the Page 43 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Federal Aviation Administration Grant 024 -
Taxiway Bravo Rehabilitation Project, South Portion
Reconstruction
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Issue Paper
Federal Aviation Administration Grant 024
Application
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jonathan Wilson, Assistant Airport Manager
(x7477)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $10,750,000 Transfer Amendment: $$105,000
Amount Budgeted: $ $9,700,000 (2013)Revenue Generated: $$9,675,000
Total Project Budget: $ $12,711,000 (2011-2013)City Share Total Project: $ $970,000
SUMMARY OF ACTION:
The Airport is applying for an FAA Grant (024) of $9.675 million to cover 90% of the estimated South
Portion Reconstruction cost of the Taxiway Bravo Rehabilitation Project. A Federal Aviation
Administration grant application has been completed by Reid Middleton Inc., the Airport’s design
consultant. The South Portion Reconstruction will be completed in 2013 and will complete the Taxiway
Bravo Rehabilitation Project. The project budget for 2013 is $9.7 million. The federal grant of $9.675
million will cover 90% of the costs and requires a City match of 10%, or $1.075 million, which is funded
entirely with Airport tenant leasehold revenue. The 2013 budget includes $970,000 for the City’s match
and an additional $105,000 will need to be transferred from the Airport’s end fund balance to increase
the City’s match to the required 10%, or $1,075,000.
STAFF RECOMMENDATION:
Approve Federal Aviation Administration Grant 024 application for $9.675 million for the Taxiway Bravo
Rehabilitation Project, South Portion Reconstruction and authorize the Mayor and City Clerk to sign the
federal grant assurances and accept and sign the federal grant offer.
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 44 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 45 of 175
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agreement with the Federal Aviation Administration to accept $9.675 Page 75 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 76 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 77 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 78 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 79 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 80 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 81 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 82 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 83 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 84 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 85 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 86 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 87 of 175
7h. ‐ Transportation Systems Division recommends approval of an
agreement with the Federal Aviation Administration to accept $9.675 Page 88 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Engineering Consultant Contract Agreement with
Roth Hill, LLC for the Airport Lift Station
Replacement Design and Construction Services
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Consultant Contract
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Dave Christensen, x7212
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$ $198,300 Transfer Amendment: $NA
Amount Budgeted: $ $150,000 - 2012, $350,000 -
2013 Revenue Generated: $NA
Total Project Budget:
$ $1,200,000 City Share Total Project: $ NA
SUMMARY OF ACTION:
The Wastewater Utility requires engineering consultant services to design and provide construction
services for the replacement of the Airport Lift Station located in the southwest portion of the Renton
Airport. The contract covers design engineering services including survey, geotechnical, structural and
electrical services. In addition, the contract covers special inspection for the structural and electrical
components for the new lift station.
Funding for this contract, in the amount of $198,300, is available from the Wastewater 2012 Capital
Improvement Program and the proposed 2013 Capital Improvement Program for the Airport Lift Station
Rehabilitation Project (426.465483). Roth Hill, LLC was selected from the approved 2012 Utility Systems
Annual Consultant Roster to perform this work.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with Roth Hill, LLC, in the
amount of $198,300, for engineering services for the Airport Lift Station Replacement Project and
approve the proposed 2013 Capital Expenditure for this project, in the amount of $350,000.
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 89 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 90 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 91 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 92 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 93 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 94 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 95 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 96 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 97 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 98 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 99 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 100 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 101 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 102 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 103 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 104 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 105 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 106 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 107 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 108 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 109 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 110 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 111 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 112 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 113 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 114 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 115 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 116 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 117 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 118 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 119 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 120 of 175
7i. ‐ Utility Systems Division recommends approval of a contract with
Roth Hill, LLC in the amount of $198,300 for engineering and design Page 121 of 175
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Waste Management Strike
Settlement
Meeting:
Regular Council - 19 Nov 2012
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Lys Hornsby, Utility Systems Director, x7239, Linda Knight, Solid
Waste Coordinator, x7397
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ NA Transfer Amendment: $NA
Amount Budgeted: $ NA Revenue Generated: $NA
Total Project Budget: $ NA City Share Total Project: $ NA
SUMMARY OF ACTION:
Waste Management (WM) experienced a labor strike from July 25, 2012 to August 2, 2012, which
limited their ability to fulfill their contractual obligations to collect garbage, recycling, and yard/food
waste in the City of Renton. The City’s contract with WM allows for the collection of performance fees
to encourage a high level of collection services and discourage performance failures. The City should
negotiate a settlement with Waste Management in order to provide mitigation for the inconvenience
caused by the strike and to avoid further disputes arising from this event. WM has entered into
settlement agreements with several cities including the cities of Seattle and Federal Way that provide
compensation to each city based upon a formula of $10 per residential account and $50 per commercial
account. The administration is interested in negotiating a similar settlement for Renton.
Additionally, the administration is seeking direction as to how any compensation to the City would be
applied and provides three options for Council’s consideration: a one-time direct credit of $10 to each
residential customer and $50 to each multi-family and commercial customer; a one-time Clean Sweep
Residential Curbside Collection for single-family customers; or retain the settlement as part of the Solid
Waste fund balance to be used to pay down future rate increases.
STAFF RECOMMENDATION:
Authorize the Mayor to negotiate a settlement with Waste Management for the temporary disruption in
garbage, recycling, and yard/food waste collection caused by a labor strike from July 25, 2012 to August
2, 2012, and select a preferred option for distribution of the settlement.
7j. ‐ Utility Systems Division recommends authorizing the Mayor to
negotiate a settlement with Waste Management for the temporary
Page 122 of 175
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:October 31, 2012
TO:Rich Zwicker, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:Lys Hornsby, Utility Systems Director, x7239
Linda Knight, Solid Waste Coordinator, x7397
SUBJECT:Waste Management Strike Settlement
ISSUE:
Should the City pursue compensation from Waste Management for the temporary
disruption in garbage, recycling, and yard/food waste collection caused by a labor strike?
RECOMMENDATION:
Authorize the Mayor to negotiate a settlement with Waste Management for the
temporary disruption in garbage, recycling, and yard/food waste collection caused by a
labor strike from July 25, 2012 to August 2, 2012, and select a preferred option for
distribution of the settlement.
BACKGROUND:
On July 25, 2012 and lasting until August 2, 2012, Waste Management experienced a
labor strike which limited their ability to fulfill their contractual obligations to collect
garbage, recycling, and yard/food waste in the City of Renton.
The City’s contract with Waste Management allows for the collection of performance
fees to encourage a high level of collection services and discourage performance
failures. While this section allows for the collection of performance fees related to
missed collections due to labor disruptions, there is an exemption for the contractor
during the first week of a labor disruption whereby no fees may be assessed. This
provision recognizes the unique characteristic of a labor disruption and its impact on the
contractor’s ability to respond to unintended reductions in staff, while also providing a
fixed amount of time for the contractor to arrange for substitute drivers should the
labor disruption exceed a week period.
Service provided during the strike included:
7j. ‐ Utility Systems Division recommends authorizing the Mayor to
negotiate a settlement with Waste Management for the temporary
Page 123 of 175
Mr. Rich Zwicker
Page 2 of 3
October 31, 2012
H:\File Sys\SWU - Solid Waste Utility\SWU-14 - Collection Contracts\Strike Settlement Issue Paper.doc\LKtp
Residential curbside garbage
·Limited, critical commercial garbage
The following services were not provided
·Residential curbside recycling
·Residential curbside yard/food waste
·Multifamily garbage
·Multifamily recycling
·Commercial recycling
·Most commercial garbage
Staff estimated assessment of performance fees allowed by the contract could exceed
$1 million. However, questions remain whether pursuing collection of the performance
fees would result in a legal challenge by Waste Management.
Waste Management has entered into settlement agreements with several cities
including the cities of Seattle and Federal Way that provide compensation to each city
based upon a formula of $10 per residential account and $50 per commercial account.
The administration is interested in negotiating a similar settlement for Renton.
Additionally, the administration is seeking direction as to how any compensation to the
City would be applied and provides three options for Council’s consideration.
Option 1
Provide a one-time direct credit of $10 to each residential customer and $50 to each
multi-family and commercial customer as mitigation for the inconvenience caused by
the lack of collection during the strike.
This option benefits all solid waste customers and is the most direct method to
compensate the customer.
Option 2
Provide a one-time Clean Sweep Residential Curbside Collection event as mitigation for
the inconvenience caused by the lack of collection during the strike.
This option benefits only single-family residential customers. Additionally, these
customers actually received garbage collection during the strike with a minimum of
disruption. Commercial customers, including multi-family, did not receive garbage
collection during the strike and they will not receive any benefit from this option.
Option 3
Retain the settlement as part of the Solid Waste fund balance to be used to pay down
future rate increases.
7j. ‐ Utility Systems Division recommends authorizing the Mayor to
negotiate a settlement with Waste Management for the temporary
Page 124 of 175
Mr. Rich Zwicker
Page 3 of 3
October 31, 2012
H:\File Sys\SWU - Solid Waste Utility\SWU-14 - Collection Contracts\Strike Settlement Issue Paper.doc\LKtp
This option benefits all customers, however customers may not see a direct correlation
between the inconvenience they experienced during the strike and the compensation
provided to them.
CONCLUSION:
The City and its solid waste customers experienced disruption of garbage, recycling, and
yard/food waste collection services during the labor strike this past summer. The City
should negotiate a settlement with Waste Management in order to provide mitigation
for the inconvenience caused by the strike, to avoid further disputes arising from this
event, and to preserve the strong business relationship between the City and Waste
Management.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Administrative Services Administrator
Kari Roller, Financial Services Manager
Terri Weishaupt, Utility Billing Supervisor
JoAnn Wykpisz, PW Principal Financial and Administrative Analyst
7j. ‐ Utility Systems Division recommends authorizing the Mayor to
negotiate a settlement with Waste Management for the temporary
Page 125 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 126 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 127 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 128 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 129 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 130 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 131 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 132 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 133 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 134 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 135 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 136 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 137 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 138 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 139 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 140 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 141 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 142 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 143 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 144 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 145 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 146 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 147 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 148 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 149 of 175
9a. ‐ Adopting the 2013/2014 Fee Schedule (See 8.a.)Page 150 of 175
9a. ‐ Basic life support emergency medical services transport user fee
code amendment (See 8.a.)Page 151 of 175
9a. ‐ Basic life support emergency medical services transport user fee
code amendment (See 8.a.)Page 152 of 175
9a. ‐ Basic life support emergency medical services transport user fee
code amendment (See 8.a.)Page 153 of 175
9a. ‐ Basic life support emergency medical services transport user fee
code amendment (See 8.a.)Page 154 of 175
9a. ‐ Basic life support emergency medical services transport user fee
code amendment (See 8.a.)Page 155 of 175
9b. ‐ Relocating System Development Fees to the Fee Schedule code
amendment (See 8.a.)
Page 156 of 175
9b. ‐ Relocating System Development Fees to the Fee Schedule code
amendment (See 8.a.)
Page 157 of 175
9c. ‐ Updating Business License Fee regulations code amendment (See
8.a.)Page 158 of 175
9c. ‐ Updating Business License Fee regulations code amendment (See
8.a.)Page 159 of 175
9c. ‐ Updating Business License Fee regulations code amendment (See
8.a.)Page 160 of 175
9c. ‐ Updating Business License Fee regulations code amendment (See
8.a.)Page 161 of 175
9d. ‐ Establishing the 2013 property tax levy (See 8.a.)Page 162 of 175
9d. ‐ Establishing the 2013 property tax levy (See 8.a.)Page 163 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 164 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 165 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 166 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 167 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 168 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 169 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 170 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 171 of 175
9e. ‐ 2013 Utility Tax Rates (See 8.a.)Page 172 of 175
9f. ‐ Adopting the 2013/2014 Biennial Budget in the amounts of
$237,264,263 and $220,066,920 respectively (See 8.a.)
Page 173 of 175
9f. ‐ Adopting the 2013/2014 Biennial Budget in the amounts of
$237,264,263 and $220,066,920 respectively (See 8.a.)
Page 174 of 175
9f. ‐ Adopting the 2013/2014 Biennial Budget in the amounts of
$237,264,263 and $220,066,920 respectively (See 8.a.)
Page 175 of 175