HomeMy WebLinkAboutCouncil 05/21/2012AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
May 21, 2012
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. National Public Works Week ‐ May 20 to 26, 2012
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
comment period will be limited to one‐half hour. The second audience comment period later on in
the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please
walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST
NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 5/14/2012. Council concur.
b. City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot Spawning Channel Repair
project; 10 bids; engineer's estimate $507,149.25; and submits staff recommendation to award
the contract to the low bidder, TF Sahli Construction, in the amount of $306,753.30. Council
concur.
c. Community Services Department recommends approval of an amendment to LAG‐03‐003, lease
with Barajas Arias, Inc. dba RiverRock Grill and Alehouse, for a rent reduction of approximately
$18,000 to $20,000 for the period 6/4/2012 to 6/4/2013. Refer to Finance Committee.
d. Community Services Department recommends approval of a contract with Absco Alarms, Inc. in
the amount of $160,281.41 for the Downtown Core Surveillance Improvement project, and
requests authorization to transfer $50,281.41 from Police Drug Seizure funds to the City‐Wide
Secuity Upgrade/Municipal Facilities Capital Improvements Project fund. Council concur.
Page 1 of 61
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; Administrative Services Administrator Duties Code
Amendment*; Tax Related Examinations & Audits Code Amendment*
b. Public Safety Committee: Criminal Prosecutions Code Amendment*
8.RESOLUTIONS AND ORDINANCES
Ordinances for first reading:
a. Administrative Services Administrator duties code amendment (See 7.a.)
b. Tax related examinations and audits code amendment (See 7.a.)
c. Criminal prosecutions code amendment (See 7.b.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
May 21, 2012
Monday, 5:30 p.m.
Regional Committee Updates; Emerging Issues in Economic Development & Transportation
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Bid Opening on 5/8/2012 for CAG-12-065, Elliot
Spawning Channel Repair Project
Meeting:
Regular Council - 21 May 2012
Exhibits:
Staff Recommendation
Bid Tabulation Sheet (10 bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ 306,753.30 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 954,540 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $507,149.25
In accordance with Council procedures bids submitted at the subject bid opening met the following
three criteria: There was more than one bid, there were no irregularities with the low bid, and the low
bid was within the total project budget. Therefore, staff recommends awarding the contract to the low
bidder, TF Sahli Construction, in the amount of $306,753.30.
STAFF RECOMMENDATION:
Award the contract to the low bidder, TF Sahli Construction, in the amount of $306,753.30.
6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 4 of 61
6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 5 of 61
6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 6 of 61
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6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 8 of 61
6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 9 of 61
6b. ‐ City Clerk reports bid opening on 5/8/2012 for CAG‐12‐065, Elliot
Spawning Channel Repair project; 10 bids; engineer's estimate Page 10 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Golf Course Concessionaire - Rent Reduction
Request
Meeting:
Regular Council - 21 May 2012
Exhibits:
Lease Amendment
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Kelly Beymer - ext. 6617
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $
Amount Budgeted: $ N/A Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Barajas Arias, Inc. (Maplewood Golf Course Concessionaire) approached the City representative to
request assistance through a rent reduction. Two major factors, the current economy and the past two
years of unusually bad weather, have severely affected the profitability of the business. The
concessionaire responded to the challenges and revised operations by reducing staff levels, updating
the menu, participated in joint promotions, and hired a new General Manager, and the business has
continued to struggle. The concessionaire provided three years (2009 - 2011) of Profit and Loss
statements to support their request. Both the FIS Administrator and the Parks /Golf Course Director
reviewed these statements which demonstrated an average annual loss of $58,500 net restaurant
revenues and an average of $30,000 loss in banquet revenues.
The recommendation would be to revise the Lease and Concession Agreement by Amendment for a
period of one year (June 2012 - June 2013), at which time the City would review the potential to
continue to extend the rent reduction or return to the original Lease Agreement language through the
term of the agreement. (December 6, 2015)
Approval would revise rent structure as follows:
Current:
Restaurant/Bar/ and Patio - 7% on net sales up to $775,000, 6% on net sales above $775,000
Banquet Facility - 9% on net sales
Revised:
Restaurant/Bar/and Patio - 6% on net sales
Banquet Facility - 8% on net sales
Based on 2009 - 2011 previous average net sales, this would reduce the concessionaires rent by
approximately $18,000 - $20,000.
STAFF RECOMMENDATION:
Approve the rent reduction amendment to the Lease and Concession Agreement of Barajas Arias, Inc.
from 6/2012 to 6/2013, and authorize the Mayor and City Clerk to sign.
6c. ‐ Community Services Department recommends approval of an
amendment to LAG‐03‐003, lease with Barajas Arias, Inc. dba RiverRock Page 11 of 61
6c. ‐ Community Services Department recommends approval of an
amendment to LAG‐03‐003, lease with Barajas Arias, Inc. dba RiverRock Page 12 of 61
H:\Golf\Director\Concess\Addendum #4 rent reduction 2012.doc
AMENDMENT NUMBER FOUR TO THE LEASE AND CONCESSION AGREEMENT
BETWEEN BARAJAS ARIAS, INC. AND
THE CITY OF RENTON, WASHINGTON
This amendment is entered into between the City of Renton (City) and Barajas Arias, Inc. and amends and
attaches to and is part of the existing Lease and Concession Agreement and entered into previously
between the parties on December 6, 2009. (Reference: LAG # 03 – 003).
The parties agree to the following amendments:
Article C. Consideration, Item 2 :
Commencing June 4, 2012 extending to June 4, 2013 the concessionaire payment consideration
provided to the City will be adjusted to percentages of gross receipts: for the
restaurant/lounge/patio/tent, six percent (6%); and for the banquet facilities, eight percent (8%).
Upon request of Barajas Arias, Inc., at the end of the one year term, the City of Renton may
consider extending the term of the Amendment.
In all other respects, the terms and conditions listed in the Lease and Concession Agreement and Exhibits
to Agreements of both parties shall remain the same as agreed to between the City of Renton and Barajas
Arias, Inc., December 6, 2009.
This Agreement is entered into as of the day and year written below.
CONTRACTOR CITY OF RENTON
________________________________________________________________
Signature Signature
________________________________________________________________
Date Date
________________________________________________________________
Printed Name and Title Terry Higashiyama,
Community Services Administrator
________________________________________________________________
Business Name Attest
________________________________________________________________
Mailing Address Printed Name and Title
_________________________________
City State Zip
6c. ‐ Community Services Department recommends approval of an
amendment to LAG‐03‐003, lease with Barajas Arias, Inc. dba RiverRock Page 13 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Downtown Core Surveillance Improvement Project
Meeting:
Regular Council - 21 May 2012
Exhibits:
Contract
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Greg Stroh, Facilities Manager, Ext. 6614
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ $160,281.41 Transfer Amendment: $$50,281.41
Amount Budgeted: $ $110,000.00 Revenue Generated: $
Total Project Budget: $ $160,281.41 City Share Total Project: $
SUMMARY OF ACTION:
The Facilities Division posted a Request for Proposal (RFP) on the EcityGov Procurement Portal for the
Downtown Core Surveillance Improvement Project. The project was submitted to the full roster of
Security System Vendors. Three quotes were received with Absco Alarm Inc., being the only vendor
totally responsive to the Scope of Work. Absco’s quote total was $121,125.65, which included
Washington State Sales Tax (WSST).
After the RFP was submitted and the quote received, Administration requested additional camera
coverage to include South 2nd Street by the City Center Parking Garage and Logan Avenue between
South 2nd and South 3rd Street. Providing surveillance coverage in these areas will aid in the
prevention and prosecution of RCW 69.50 violations in the downtown core. The cost of this work is
$30,993.97, including WSST. Adding the fiber optic and network cable contingency at $8,161.79 brings
the combined project total to $160,281.41.
The original budget allocation for Community Services City Wide Security Upgrade/Municipal Facilities
CIP Account was $110,000.00. The Police Department confirmed additional funding of $50,281.41 to
cover the expanded coverage area request and associated costs using Police Drug Seizure monies,
recovered from local or state enforcement efforts.
STAFF RECOMMENDATION:
Approve a contract with Absco Alarms, Inc. in the amount of $160,281.41 for downtown core
surveilance improvement, authorize a fund transfer in the amount of $50,281.41 from Police Drug
Seizure funds to the City-Wide Security Upgrade/Municipal Facilities CIP fund, and authorize the Mayor
and City Clerk to sign the contract.
6d. ‐ Community Services Department recommends approval of a
contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 14 of 61
6d. ‐ Community Services Department recommends approval of a
contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 15 of 61
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contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 16 of 61
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contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 17 of 61
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contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 19 of 61
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contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 24 of 61
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contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 25 of 61
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6d. ‐ Community Services Department recommends approval of a
contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 45 of 61
6d. ‐ Community Services Department recommends approval of a
contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 46 of 61
6d. ‐ Community Services Department recommends approval of a
contract with Absco Alarms, Inc. in the amount of $160,281.41 for the Page 47 of 61
6d. ‐ Community Services Department recommends approval of a
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8a. ‐ Administrative Services Administrator duties code amendment (See
7.a.)Page 49 of 61
8a. ‐ Administrative Services Administrator duties code amendment (See
7.a.)Page 50 of 61
8a. ‐ Administrative Services Administrator duties code amendment (See
7.a.)Page 51 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 52 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 53 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 54 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 55 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 56 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 57 of 61
8b. ‐ Tax related examinations and audits code amendment (See 7.a.)Page 58 of 61
8c. ‐ Criminal prosecutions code amendment (See 7.b.)Page 59 of 61
8c. ‐ Criminal prosecutions code amendment (See 7.b.)Page 60 of 61
8c. ‐ Criminal prosecutions code amendment (See 7.b.)Page 61 of 61