HomeMy WebLinkAbout05/18/2010 - Minutes � �
MINUTES
Y D Q l�ly�O� ��F OF REIdT'OA9
Cit of Renton
Human Services Advisory Committee JUI 1 � 2010
Tuesday, May 18, 2010 City Hall, 7th FIOOC CITY G ERK'S�FFICE
3:00 p.m. Council Conference Room
Committee members For your calendars:
present: The date of the next regular meeting is Tuesday,July 20, at 3:00 p.m. in the Council
Conference Room, 7`h Floor, Renton City Hall.
Margie Albritton
Rolf Dragseth Robin called the meeting to order at 3:10 p.m.
Alicia Glenwell
Charlie Gray 1. Minutes from Apri120. 2010. Meetin�: It was moved,seconded and carried to
Robin lones, Chair approve the April minutes.
Rob Spier
Nicole Wicks 2. Fundin�Process:
a) Overview and what has been decided to date: Decisions made to date were
discussed. Robin, Elizabeth, and staff met with the Community Services
Absent: Committee on February 22, 2010, where it was agreed that the Community
Services Committee will support them in determining the best services to
Adria Krail provide to residents. A subcommittee of Nicole, Charlie, Linda, and Rob was
Linda Smith appointed to develop a draft rating tool and make decisions on other process
Elizabeth Stevens,Vice- questions. A motion was passed at the February meeting to set a cap for funding
Chair no less than$5,000 for the general fund. Reasons for that decision were revisited,
and it was noted that programs not being considered were good programs, but the
Staff Contacts: Committee is looking to maXimize the impact of the funding, and keep it cost
effective for both the City and the agency to contract. The list of the agencies not
being considered for funding because of the dollar limit was reviewed.
Karen Bergsvik
425-430-6652 b) Recommendations from Sub-Committee:
kbergsvik@rentonwa.gov . Fundin�South Kins Council of Human Services: The goal of this program is to
Dianne Utecht connect funders with South King County service providers, provide technical
425-430-6655 assistance to service providers,and bring other capacity building resources to
dutecht@rentonwa.gov South King County. The request is for$7,500. Applications to other cities were
Carol Allread submitted for a total of$50,000. Questions were raised as it doesn't fit in any of
425-430-6650 the Renton Result Areas. It was suggested that the Committee look at possible
callread@rentonwa.gov general fund options. A motion was made and seconded that the Committee set
aside$5,000 for capacity building and ask staff to come back with a proposal to
identify the capacities that need to be developed for the community,and a
process to fulfill that.
• Applications without Attachments: Three program applications came in without the required attachments. It
was originally decided that incomplete applications would not be accepted; however the sub-committee
recommended including them this funding cycle to allow for a learning curve with the new online application
system. Other cities have also agreed to accept applications without all the attachments. Agencies were given
48 hours to provide required attachments, and all complied. A motion was made to accept applications that
came in without the attachments this funding cycle, and clarify requirements in the next funding cycle. The
motion was carried.
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• Applications not fittin�Renton Results: In the past, agencies were asked for supplemental information to
identify what Result they are applying under. The sub-committee recommends not shoe-horning the agency in
if they don't fit in a result area. In this funding cycle,there are three applications that do not fit in a result area.
Initially, a "Tenth Renton Result Area"was established for the applications that didn't fit in to an existing Result
Area. The sub-committee thought they could review them, rank them,and then see where they rank on the
scoring sheet. Robin commented that because of the online tool,the programs can't be pigeon holed under a
Result Area. The group decided that no funding is necessary for the Tenth Result Area, because those
applications (with the exception of the capacity building request-see above)will be integrated in to the
appropriate existing result area. A motion was made to go back to the agencies and have them self-identify the
Renton Result Area that they are applying under. Motion was carried.
c) Soft Fundin�Tar�ets: The revised soft funding target worksheet was reviewed. The first column shows the
amount available per Result Area after the full 10%agreed upon was allocated to Connector Services(#9).
The second column showed the amounts reduced proportionately by setting aside $5,000 for capacity
building. The third column showed amounts if 3%was set aside for Result#10. Since the two agencies are
self-identifying their Result area,that is no longer needed. Staff will update the appropriate spreadsheets to
show the final amounts requested by Result Area after the agencies notify staff. A question was raised
about how"soft targets"worked. It was clarified that if there was group consensus to shift funds from one
Result to another, it could be done during the deliberation process. The soft targets are guidelines.
d) Due date for scorin�sheets—June 9: Staff reviewed the information contained in the scoring sheets and
verified it is providing the information wanted by the Committee. A request was made to change the Result
scoring by group sheet to show the scores by sections,to allow them to easily identify where any scoring
discrepancies were. Staff will revise.
e) Lo�istics for June 14-15 Fundin�Deliberation Meetin�: The meeting will be held Monday,lune 14,through
Tuesday,June 15, in the Human Resources Training Room (Room 109)and the Human Resources
Conference Room (Room 102) located on the first floor of City Hall. Lunch will be provided for both days.
Menus for the City Scene Cafe were handed out at the meeting.
f) Practice Analication and Scorin�: After reviewing the scoring tool,the Committee read sections of an
application, practiced scoring it and discussed the results.
3) Communitv Services Report: This report now includes all of Community Services, and the Human Services
Manager will contribute monthly. This month's topics were the Housing Repair Assistance Program, the
2011/2012 funding process,and the LED lighting project.
The meeting was adjourned at 5:05 p.m.
Robin Jones,Chair
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