HomeMy WebLinkAboutContract `r1 CAG-99-062
KING COUNT RETIRED & SENIOR VOLUNTEER PROGRAM
MEMORANDUM OF UNDERSTANDING
AGENCY/STATION CITY OF RENTON INFORMATION LOBBY DESK DATE 5/12/99
EXECUTIVE DIRECTOR Mayor Jesse Tanner
VOLUNTEER MANAGER Marilyn J. Petersen, City Clerk/Cable Manager
TYPE OF AGENCY: PUBLIC ' XX NON-PROFIT HEALTH
ADDRESS 1055 South Grady Way
CITY, STATE, ZIP Renton, WA 98055 TELEPHONE 425 430-6510
FAX 425 430-6516 EMAIL mpetersen @ci.renton.wa.us
The mission of the King County Retired & Senior Volunteer Program is to help meet critical community needs
by linking people over 55 to volunteer opportunities that respond to those needs, and to support and recognize
their volunteer service. Further, RSVP is committed to promoting the acknowledgment of seniors as vital,
contributing members of the community.
This Memorandum of Understanding will remain in effect for: One Year, (jr yea he parties involved
may amend the agreement at any time. It may also be terminated for cause by either party with 30 days notice.
It is agreed that the following basic provisions will guide the working relationship between the King County
Retired & Senior Volunteer Program and the Volunteer station listed above:
THE RETIRED & SENIOR VOLUNTEER PROGRAM WILL:
1. Assist the agency/station in recruiting senior volunteers by promoting the agency's volunteer
opportunities, and interviewing and referring appropriate volunteers.
2. Provide orientation regarding RSVP to agency s taff,
and maintain regular communication between
RSVP and the volunteer station. The RSVP office can provide statistical data for an a enc Y on their
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RSVP volunteers if requested. RSVP will also provide volunteer report and registration forms if needed.
3. Provide supplemental volunteer accident, personal liability, and auto liability insurance to cover
expenses beyond the coverage provided by the volunteers personal insurance and Medicare.
4. Be available to provide technical assistance and consultation in the management of the volunteer
program at the agency.
5. Supply transportation reimbursement for mileage or bus fare in accordance with current RSVP
guidelines to volunteers who need this assistance in order to volunteer.
6. Mail RSVP's quarterly publication Senior News to all registered senior volunteers reporting hours.
7. Sponsor an annual recognition event to honor RSVP volunteers and extraordinary volunteer service.
8. Participate in volunteer recognition at the station/agency, providing pins and certificates for RSVP
volunteers.
SIGNATURES REQUIRED ON OTHER SIDE- OVER -9�
T a
RSVP Memorandum of Understanding,, ge 2
THE VOLUNTEER STATION WILL:
1. Actively participate in the recruitment of volunteers and promote RSVP to new and current eligible
volunteers at the station.
2. Collect, verify, and submit monthly volunteer reports to the RSVP office NO LATER THAN THE
FIRST OF EACH MONTH for the volunteer hours and transportation expenses of the previous month.
RSVP is unable to provide reimbursement on reports received after this date due to accounting
department deadlines. The program is also unable to assure insurance coverage if a record of volunteer
hours is not on file in our office.
3. Provide RSVP, as requested, with statistical or other information pertaining to RSVP volunteer
accomplishments and the impact their volunteer service has on the agency, clients and/or community.
4. Interview, select and assign RSVP volunteers to appropriate activities; orient, train and supervise and
discharge volunteers, provide some form of recognition for the volunteer's service.
5. Provide certification that the station has completed a disability accessibility evaluation. A checklist can
be provided by RSVP if an evaluation has not already been done by the agency.
6. Take reasonable measures to insure the safety of volunteers while on their volunteer assignments. Run
background checks on volunteers with unsupervised access to children or vulnerable adults.
7. Notify the RSVP office in the event of an accident involving an RSVP volunteer, request a report form,
and complete and forward the accident report to the RSVP office within thirty days.
8. Not request, assign, nor permit RSVP volunteers to conduct or engage in religious, sectarian, or political
activity or instruction, or to participate in any construction or partial construction to be used for
religious purposes.
9. Not assign volunteers to any activity, which would displace employed workers or impair existing
contracts of service.
10. Comply with provisions of the Title VI of the Civil Rights Act of 1964.
11. Show proof of their non-profit status upon request, (Government agencies and hospitals are exempt
from this re ent).
SIGNATUR- AGEN DIRECTOR DATE
SIG URE OF RSVP DIRECTOR DATE
KING COUNTY RETIRED & SENIOR VOLUNTEER PROGRAM:
SEATTLE AREA: KING COUNTY:
P.O. Box 31151 16315 NE 87th STE B-8
Seattle, WA 98103-1151 Redmond, WA 98052
(206)694-6784 (425) 869-5857
Fomi revised 41199
CAG-99-062 Adden #1
An Agreement Between
The King County Retired & Senior Volunteer Program
And
Partner Organization: CITY OF RENTON, City Clerk Div.
Street Address: 1055 So. Grady Way, #72.8
City State, Zip: Renton, WA 98055
Contact Person: Bonnie Walton, City Clerk/Cable Manager
Phone: 425 . 430-6510 Fax: 4� 25 ) 430-6516
Email: bwaltonki.renton.wa.us
This Memorandum of Understanding (MOU) is a letter of agreement between your agency and
P "} :-,not a legal contract. The MOU is simply a document that defines the basic
provis(jim that will guide our working relationship.
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• Interview the volunteers referred by RSVP within 10 working days. The partner
organization will make final decisions regarding their placement. RSVP does not run
background checks on volunteers referred to work sites
• Collect, verify and submit monthly volunteer time reports and volunteer transportation
expenses for the previous month to the RSVP office no later than the 1st of each month
• Provide a safe working environment, a job description,,supervision, training and recognition
for the volunteers
• Provide RSVP with information pertaining to volunteer accomplishments and the impact
they have on your agency, clients and community if requested
• Insure that volunteers are not engaged in political or religious activities
• Not place volunteers in activities that displace employed workers
• Provide certification that the work-site has completed a disability accessibility evaluation.
A checklist can be provided by RSVP if an evaluation has not already been done at the
site.
• Comply with provisions of the Title VI of the Civil Rights Act of 1964
Notify the RSVP office in the event of an accident involving an RSVP volunteer
It 0
• Show proof of non-profit status if requested, (government agencies and hospitals are
exempt from this requirement)
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} �dAS�, N;-45_rySUP PyARTNER ORGANIZATION YtOU ARE ENTITLED TO a:
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• Ask RSVP to recruit and refer volunteers with specific skills and experience
• Expect RSVP volunteers to be punctual, professional and cooperative
• Develop new and innovative assignments for RSVP volunteers
• Discharge an RSVP volunteer if his or her work or conduct is unsatisfactory
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• Attempt to fill each job request with an appropriate volunteer
• Inform the RSVP volunteers of their responsibilities as a volunteer
• Update and review your requests for volunteer assistance
• Support and, (when funds are available) provide transportation reimbursement to the
RSVP volunteers at your site who would otherwise be unable to volunteer
• Sponsor an annual recognition event to honor RSVP volunteers and extraordinary volunteer
service
• Conduct periodic reviews of volunteer sites and activities as needed or requested
• Provide supplemental volunteer accident, personal liability and auto liability insur# '-o
cover expenses beyond the coverage provided by Medicare, the volunteer's personal
insurance ort by insurance coverage provided by your agency
• Provide an orientation to new staff and volunteers at partner organizations
PLEASE GIVE A BRIEF STATEMENT OF THE FOCUS OF YOUR ORGANIZATION OR
VOLUNTEER PROGRAM:
City Hall 1st Floor Lobby Information Desk
This MOU will remain in effect for 1 ❑ 3 years. It maybe amended, in writing, at anytime
with concurrence of both parties. It may also be terminated by either party with 30 days
notice. _
Signatur Titl of Partner rganization Contact Date
L
RSVP Director Date