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AboutContractCAG-17-225MEMORANDUMOFAGREEMENTThisMemorandumofAgreement(“Agreement”)ismadeandenteredintobyandbetweenKingCountyParksandRecreationDivision(“KingCounty”),theCityofBellevue,theCityofKirkland,theCityofRedmond,theCityofRenton,theCityofWoodinville,PugetSoundEnergy,SoundTransitandtheEastsideGreenwayAlliance(hereinafierreferredtoindividuallyas“Party”orcollectivelyas“Parties”)toestablishfundingcommitmentsforacooperativeregionalbrandingeffortfortheEastsideRailCorridor.RECITALSWHEREAS,atitsSeptember2016meeting,theEastsideRailCorridor(ERC)RegionalAdvisoryCouncil(RAC)reachedconsensustomoveforwardwithrebrandingtheEastsideRailCorridor;WHEREAS,theRACPrincipalStaffTeam(PST),hasdevelopedacollaborativeregionalprocessandrationaleforrebrandingtheERC(“Project”);WHEREAS,theProjectprovidesanopportunityforthePartiestodevelopabrandthatpromotesthesharedvisionforthecorridorandalignswellwitheffortstobuildandbrandcorridorsegments;WHEREAS,allotherprotocolsandresponsibilitiesformanagementoftheProjectareoutlinedinExhibitA;WHEREAS,thePartiesrecognizethebenefitofsharingcostsfortheProjectandwishtodividethosecostsproportionatelybetweentheParties,accordingtoproportionateownershiporstakeinthecorridor,asoutlinedinExhibitBattachedhereto;WHEREAS,thePartiesidentifyKingCountyasleadagencyforcontractprocurementandadministration;WHEREAS,theCitiesofBellevue,Kirkland,Redmond,Renton,andWoodinvillearenon-charteroptionalmunicipalcodecitiesincorporatedunderthelawsoftheStateofWashington,withauthoritytoenactlawsandenterintoagreementstopromotethehealth,safetyandwelfareoftheircitizensandforotherlawfulpurposes;WHEREAS,SoundTransitisaregionaltransitauthoritycreatedpursuanttochapters81.104and21.112RCWwithallpowersnecessarytoimplementahighcapacitytransitsystemwithinitsboundariesinKing,Pierce,andSnohomishCounties;WHEREAS,KingCountyhastheauthoritytoenterintothisAgreementpursuanttotheKingCountyCharter;WHEREAS,PugetSoundEnergy,Inc.isaWashingtoncorporation(“PSE”);WHEREAS,theEastsideGreenwaysAlliance(“EGA”)isanallianceofnon-profitorganizationstoadvancetheplanning,funding,design,constructionanduseoftheERC;1 NOWTHEREFORE,THEPARTIESHEREBYAGREEASFOLLOWS:1.PURPOSEThepurposeofthisAgreementistosetforththemutualrights,responsibilitiesandobligationsofthePartiesrelatedtothefundingoftheProject.2.DURATIONOfTHEAGREEMENTThisAgreementiseffectiveuponexecutionbythePartiesandshallremainineffectuntilthePartieshavepaidKingCountyinfullfortheirshareoftheProjectcosts,inaccordancewiththepaymentprovisionsofSection3.3unlessterminatedsooner,asprovidedherein.ThePartiesanticipatetheProjectwillbecompletedbyJune30,2018.3.RESPONSIBILITIES3.1.LeadAgency.KingCountyshallactastheleadagencyfortheProject.Exceptasotherwiseprovidedherein,KingCountyshallberesponsibleforprocurementandcontractmanagement,completionoftheProject,andrecordsmaintenancefortheProject.3.2.Invoicing.KingCountyshallsubmittoeachPartyoneinvoicefortheirrespectiveproportionatesharesoftheProject’sconsultantfeesforreimbursementtoKingCountyParksandRecreationDivision.KingCountyshallbillthePartiesfortheirindividualshareswithin30daysofreceiptofthefinalinvoicefromtheConsultant.3.3Payment.ThePartiesshalleachreimburseKingCountyfortheirshareoftheConsultantcostsfortheProject,accordingtotheindividualproportionateamountsindicatedforeachParty,includingcontingency,asshowninExhibitB.Paymentsshallbesenttotheaddressnotedontheinvoicewithin30daysofreceipt.3.4Costs.CostsdepictedinExhibitBareestimatedingoodfaithbytheParties.KingCountyshallmonitorConsultantinvoicingandadherencetotheestablishedscopeofservices.IntheeventthatthePartiesagreetoanincreaseinscopeorConsultantcosts,KingCountyshallnegotiateanamendmenttotheConsultantcontractinaccordancewiththedirectionunanimouslyagreedbytheParties.TheamendedincreasedcostsshallthenbeproportionatelysharedamongstthePartiesandaddedtothereimbursementobligationsforeachPartyunderSubsection3.3,inaccordancewithproportionatesharesestablishedinExhibitB.4.WITHDRAWALOfAPARTYFROMTHISAGREEMENT4.1WithdrawalofParty.EachParty,withtheexceptionoftheLeadAgency,foritsconvenienceandwithoutcauseorforanyreasonwhatsoever,maywithdrawfromparticipationinthisAgreementbyprovidingwrittennoticetotheLeadAgencyandallotherPartiesnotlessthanfifteen(15)calendardayspriortotheeffectivedateoftermination.ThewithdrawingPartyshallremainresponsibleforitsshareoftheConsultantcostincurredupthroughthedateofitseffective2 withdrawalfromthisAgreement.IntheeventofawithdrawalbyaParty,thisAgreementshallterminateastothatPartybutshallcontinueineffectwithrespecttotheremainingParties.4.2KingCountyFundingandTerminationforNon-Appropriation.PerformanceofanyworkundertakenbyKingCountypursuanttothisAgreementinadvanceofreceivingreimbursementbythePartiesbeyondthecurrentappropriationyearisconditionedupontheappropriationbytheKingCountyCouncilofsufficientfundstosupporttheperformanceoftheWork.Shouldsuchanappropriationnotbeapproved,theAgreementshallterminateatthecloseofthecurrentappropriationyear.TheappropriationyearendsonDecember31stofeachyear.5.NOTICESAnynoticerequiredtobegivenbyanyPartytotheotherpursuanttotheprovisionsofthisAgreementoranylaw,presentorfuture,shallbeinwritingandshallbedeemedtohavebeendulygivenorsentifeitherdeliveredpersonallyordepositedintheUnitedStatesMail,postageprepaid,addressedtothefollowing:CITYOFBELLEVUECITYOFKIRKLANDCITYOFREDMONDAttn:CamronParkerAttn:KariPageAttn:CarolynHopeParks&CommunityServicesPublicWorksDept.ParksandRecreationDept.P.O.Box900121235thAve.P0Box97010Bellevue,WA98009-9012Kirkland,WA98033MS:4NPKRedmond,WA98073-9710CITYOFRENTONCITYOFWOODINVILLEEASTSfflEGREENWAYAttn:CailinHunsakerAttn:KellyeMazzoliALLIANCECommunityServicesDept.ExecutiveDepartmentAttn:GraceBergman1055S.GradyWay17301-133rdAvenueNETheTrustforPublicLandRenton,WA98057Woodinville,WA980729015thAvenue,Suite1520Seattle,WA98164KINGCOUNTYPUGETSOUNDENERGYSOUNDTRANSITAttn:EricaJacobsAttn:SharmilaSwensonAttn:LukeLamonParksandRecreationDivision355110thAvenueNE,EST-401S.JacksonSt.201S.JacksonStreet011WSeattle,WA98104Ste.700Bellevue,WA98004Seattle,WA98104-3855AllnoticesissuedunderthisAgreementshallbedeemedreceivedonthesecondbusinessdayafterbeingdepositedintheUnitedStatesmail,orifpersonallydelivered,atthetimetheyareactuallyhanddeliveredtotheaddressee(s).EachPartymaychangeitsnoticeaddresssetforthinthissectionbygivingnoticeofanewaddresstotheotherPartiesinaccordancewiththissection.3 6.GENERALLEGALPROVISIONS6.1.CompliancewithLaws.KingCountyshallcomplywithallapplicablefederal,state,andlocallaws,regulations,andordinancesapplicabletotheworkandservicesperformedunderthisAgreement.6.2.Parties.ItisunderstoodandagreedthatthisAgreementissolelyforthebenefitofthePartiesheretoandgivesnorighttoanyotherparty.NojointventureorpartnershipisformedasaresultofthisAgreement.NoemployeesoragentsofanyPartyoranyParty’sContractorsorsubcontractorsshallbedeemed,orrepresentthemselvestobe,employeesoftheotherParties.6.3.LawsandVenue.ThisAgreementshallbeinterpretedinaccordancewiththelawsoftheStateofWashingtonineffectonthedateofexecutionofthisAgreement.TheSuperiorCourtofKingCountyinSeattle,WashingtonshallhaveexclusivejurisdictionandvenueoveranylegalactionarisingunderthisAgreement.6.4.Headings.SectiontitlesorotherheadingscontainedinthisAgreementareforconvenienceonlyandshallnotbepartofthisAgreement,norbeconsideredinitsinterpretation.6.5.Counterparts.ThisAgreementmaybeexecutedinanynumberofcounterparts,eachofwhichshallbeanoriginal,butsuchcounterpartsshallconstituteoneandthesameinstrument.6.6.NoThird-PartyBeneficiaries.ThisAgreementisenteredintosolelyforthemutualbenefitoftheParties.ThisAgreementisnotenteredintowiththeintentthatitshallbenefitanyotherpersonandnoothersuchpersonshallbeentitledtobetreatedasathird-partybeneficiaryofthisAgreement.6.7.NoWaiver.NeitherpaymentnorperformancebyaPartyshallbeconstruedasawaiveroftheotherParty’srightsorremediesagainsttheParty.failuretorequirefullandtimelyperformanceofanyprovisionatanytimeshallnotwaiveorreducetherighttoinsistuponcompleteandtimelyperformanceofsuchprovisionthereafter.6.8.EntireAgreement.ThisAgreementshallconstituteallterms,conditions,andprovisionsagreeduponbythePartieshereto.NomodificationoramendmentofthisAgreementshallbevalidoreffectiveunlessevidencedbyanagreementinwritingsignedbyallParties.6.9.Interpretation.ThisAgreementisandshallbedeemedjointlydraftedandwrittenbyeachofthePartiestoit,anditshallnotbeconstruedorinterpretedagainstanyofthePartiesoriginatingorpreparingit.6.10.Severability.IfanyprovisionsofthisAgreementareheldinvalidbyacourtofcompetentjurisdiction,theremainderofthisAgreementshallnotbeaffectedtherebyifsuchremainderwouldthencontinuetoservethepurposesandobjectivesoriginallycontemplated.4 6.11.HoldHarmlessandIndemnification.Totheextentpermittedbystatelaw,andforthelimitedpurposessetforthinthisAgreement,eachPartyshallprotect,defend,holdharmlessandindemnifytheotherParties,theirofficers,electedofficials,agentsandemployees,whileactingwithinthescopeoftheirdutiesassuch,fromandagainstanyandallclaims(includingdemands,suits,penalties,liabilities,damages,costs,expenses,orlossesofanykindornaturewhatsoever)causedbyorarisingoutofanynegligentactoromissionorwillfulmisconductoftheParty’sperformanceunderthisAgreement.TheprovisionsofthissubsectionshallsurviveandcontinuetobeapplicabletoanyPartyexercisingtherightofterminationpursuanttoSection4.5 EXHIBITAREGIONALBRANDNGSTRATEGYfortheEastsideRailCorridor(ERC) REGIONALBRANDINGSTRATEGY/7TINfortheEastsideRailCorridor(ERC)(LENWAYAttheSeptember2016ERCRegionalAdvisoryCouncil(RAC)meeting,ERCstakeholdersreachedconsensusthattheEastsideGreenwayAllianceshouldcoordinateeffortsamongstakeholdersinordertomoveforwardwithrebrandingtheEastsideRailCorridor.TheERCPrincipalStaffTeam(PST),whichincludestheEGA,hasdevelopedthefollowingprocessandrationalefortheEGAre-brand.Asproposed,there-brandwouldinvolveandbecollaborativelyfundedbyRACentities.Therebrandingprojectwillresultinanagreeduponvision,name,andvisualidentity,plusdirectionsforapplicationofthatidentity,forexampleinsignageandwayfinding.WhyCollaborativelyDevelopaRegionalBrandNow?•Toshapethepublicvisionofthecorridorandmanageexpectationsduringconstruction.Theanticipatedusesofthecorridorincludetrail,transit,andutilitiesandtheseusesmaytakeyearstoimplementinthecorridor.Developingabrandthatcommunicatestheseuseswillhelptomanagecommunityexpectationsduringthelengthyconstructionprocessasitevolvesovertime.•Toensurethatanewnameandbrandforthecorridormeetsallstakeholderneedsandexpectations.KingCounty(KC)willopenitsfirstsegmentoftheinterim(gravel)ERClaterthisyear.Withlong-standingagreementamongtheRACentitiesthatanewnameisneeded,KCmustmoveforwardwiththerenamingsoon.Thiscollaborativeregionalbrandprovidesanopportunityforallowners,easementownersandunderlyingjurisdictionstodevelopabrandthatcomplementsthejurisdictions’respectiveandsharedvisionsforthecorridorandeffortstobuildandbrandtheircorridorsegments.•Tobuildmomentumandbuzzaroundthecorridor—whichcantranslateintothefundingneededtobuildit.Comingtogethertocommissionaregionalbrandwilldemonstratetopotentialpublic/privatefundersthatthetrailisasharedregionalpriority.Aregionalnamewillhelpowners—bothindividuallyandcollectively—topointtocohesion,whichislookeduponfavorablybyfunders.•Tobuildpublicandcorporatesupport.Therebrandprocesswillincludeengagingthepublicalongtheway.Thiswillserveasanopportunitytoeducatethebusinesscommunity,communityleadersandresidentsaboutdevelopmentofthecorridor.Lackofabrandallowsotherstocontinuetoperceivetheprojectasnotrealortoodistanttowarrantattentionortoshapepublicperceptionofthecorridorinwaysthatdon’tsupportthesharedvision.WhatMusttheRegionalBrandCommunicate?•Themulti-usevisionofthecorridor,includingtrail,transit,andutilities•Theregionalsignificanceofthecorridorasadestinationforeconomicdevelopment•Itsopportunitytopromoterecreationaltourism•Thetransportation,recreation,publichealth,andenvironmentalbenefitsofthecorridor•Theaccessibilityofthefacilitytoallusers•ThatthecorridorispartoftheKingCountyRegionalTrailssystem,andthattheCrossKirklandCorridorandRedmondCentralConnectorarenestedbrandsandsegmentswithinthecorridor•Potentiallyotherissues,identifiedbytheconsultantandthestakeholdersduring“discovery”projectphase.HowwilltheRegionalBrandbeFunded?UsingascopeofworkdevelopedinconsultationamongthePST,andcostestimatesprovidedbythreebrandingContactAllianceCo-Leads:\/icyClarkeatCascadeBicycleClub&GraceBergmanatTheTrustforPublicLandVickyccascade.org,(360)731-4467IfGrace.Bergman©tpLorg.(206)274-2912 consultants,theEGAestimatesneedingabasecontractof$60,000,withanadditional$15,000contingencyavailable.Thistotals$75,000tofundtheprojectamongERCstakeholders,includingcorridorowners,easementowners,adjacentjurisdictions,andtheEGA.Attachedisamethodforallocatingapercentageofthebrandingfeetoeachstakeholder.Thefundingbreakdownisbaseduponpermileownership;permilestakeholderjurisdictionatareducedpercentagepermile;andeasementholderandnon-ownerpercentages.HowandWhenwilltheRegionalBrandBeDeveloped?TheEGArecommendshiringabrandingconsultanttodevelopthebrandatthedirectionofandinclosecollaborationwithprojectfundersandRACmembers.ThefollowingprocesshasbeendevelopedincollaborationwiththePSTandinconsultationwithseveralPugetSoundareaandnationalbrandconsultingfirms.Thebrandingeffortisestimatedtotakearoundsixmonthsfromthedateofcontractexecution.ThegoalistobegintheworkassoonasfundingisinplaceandRACmemberentitieshavecommunicatedandcommittedresourcescommensuratewiththeirlevelofinterestinparticipatingintheproject.1.TheprojectwillbeginwithpostinganREPonKingCounty’swebsiteandwillfollowpublicprocurementrequirements.2.Followingprocurementguidelines,ascoringgroupof5-7PSTMembers,limitedtoonememberperagencyororganization,shallbeidentifiedandwillmeettoreviewreceivedproposalsandselectfirmsforinterviews.3.Thescoringgroupwilltheninterview,scoreandranktheproposersagainstthepreviouslyagreeduponscoringcriteriathatwaspublishedintheoriginalREP.4.TheproposerwillthenworkwiththePSTtoprepareascopeofworknottoexceed$60,000.Withthehelpoftheproposer,thebrandingexpert,thatscopewillidentifyappropriateforumsforinputbytheRAC,thePSTandthepublic.5.ThescopewillthenbepresentedtotheRACforapproval.6.PendingRACapproval,KingCountywillproceedtocontracting.7.Thebrandingfirmwillthenexecutetheagreeduponscope.TheEGA,inclosecoordinationwithKingandthescoringgroup,willbetheprimarypointofcontactwiththebrandingagency.KingCountywillalsodesignatesomeoneresponsibleforadministeringthecontractandinvoicing.8.TheRACwillbethefinaldecisionmakeronallbrandingmaterials.AnticipatedDeliverables1.Nameforthecorridor2.SummaryVisionstatement,suchasatagline,tocapturethevisionofthecorridorforthegeneralpublic(thisvisionstatementisnotintendedtoreplacetheRACvision)3.Brandedlogo,includingapplicationsatdifferentscales4.Designguidelinesdemonstratingtheapplicationofbrandidentityona.Allapplicabletrailsignage(kiosks,informationalsignage,wayfindingsignage,andothersmallsignageasdeterminedbytheconsultantincoordinationwiththebrandingsubgroup)b.Awebsiteandelectronicnewslettersc.BrochuresandprintmaterialsContactAlIiancOoLeads:VickyCiareatCascadeBicceClub&GraceBergmanatTheTrustorPuhcLandVickvccascade.org.(360)7314467/1Grace.Bergmantprg,(206)274-.2912 EXHIBITBBRANDINGFUNDINGSTRATEGYfortheEastsideRailCorridor(ERC) BrandingFundingStrategyGSEENWA’fIAgencyMiles%shareTotalMoneysuggestedBaseSum(80%)Contingency(20%)NotesOWNERS-100%COSTOFTHEIRPERCENTMILEAGEMINUSCITYANDEASEMENTHOLDERSSTAKEHOLDERCITIES,ASNON-OWNERSOROWNERSOFNON-RAILBANKEDAREASBEAR40%OFTHECOSTOFTHEIRPERCENTMILEAGEBellevue7.511.29944$8,474.58$6,779.66$1,694.92Mileagepercentagex.4Renton2.53.766478$2,824.86$2,259.89$564.97Mileagepercentagex.4Wood2.63.917137$2,937.85$2,350.28$587.5712.618.98305$14,237.29$11,389.83$2,847.46EASEMENTHOLDERSBEAR10%OFCOSTOFBRANDINGNotanowner,butinterestoverwholePSE29.1510$7,500.00$6,000.00$1,500.00corridorSameinterestasPSEplusinterestasST29.1510$7,500.00$6,000.00$1,500.00anowner(above)2$15,000.00$12,000.00$3,000.00OTHEREGA29.157$5,250.00$4,200.00$1,050.00KC15.832.14568$24,109.26$19,287.41$4,821.85ST1.12.23799$1,678.49$1,342.79$335.70Note,alsoaneasementholderKirk5.7511.69859$8,773.94$7,019.15$1,754.79Red3.97.934693$5,951.02$4,760.82$1,190.2026.5554.01695$40,512.71$32,410.17$8,102.54Total100$75,000.00$60,000.00$15,000.00