HomeMy WebLinkAboutComplete RFQ Document ��, PUBLIC WORKS DEPARTMENT
hh TRANSPORTATION SYSTEMS DIVISION
REQUEST FOR QUALIFICATIONS
ENGINEERING SERVICES
BRONSON WAY, HOUSER WAY AND WILLIAMS AVE BRIDGE PROJECTS
The City of Renton (City), in accordance with Policy & Procedure No. 250-02, is soliciting statements of
qualifications for A&E Professional Services for the projects listed below. The City is seeking consultants
with expertise in seismic analysis, seismic retrofit design and painting projects for bridges, with offices
located in the State of Washington and licensed to do business in the State of Washington. Interested
consultants must submit Statements of Qualifications (SOQ) as outlined below.
The City of Renton may retain the services of the successful firm(s)for any subsequent phases (R/W, CN)
associated with these projects.
Proiect Descriptions
Bronson Way Bridge—Seismic Retrofit and Painting(TIP#15, 2020-2025)
• Project funding is from the State of Washington.
• The A&E consultant contract for this project will not include an Underutilized Disadvantaged Business
Enterprise (UDBE) agreement goal or a voluntary Small Business Enterprise (SBE)goal.
• Project scope: remove and replace paint system on bridge, seismic analysis and retrofit design.
• Project scope may include: replacement of a water main on the bridge, relocate utilities, repair bridge
deck, repair expansion joints.
• Project schedule: construction in summer 2021.
• Consultant scope:all A&E services for the project, including but not limited to: structural engineering,
seismic analysis and design, preparation of engineering plans, specifications and estimates. The City
anticipates the following services will be included in the work to some extent: surveying, hydraulics
engineering,geotechnical engineering,traffic engineering, utility engineering and public involvement.
• The City anticipates 100%containment to remove and replace the paint system on the steel elements
of the bridge.The bridge spans over the Cedar River in Renton.The City anticipates that a temporary
work platform will suspended from the bridge to conduct the work. Since the main span steel girders
extend above the bridge deck, the City anticipates an extended closure of the outside vehicle lanes
and sidewalks to remove and replace the paint system. Full closures of the bridge may be required for
short durations to perform some elements of the work.
Houser Way Bridge—Seismic Retrofit and Painting(TIP#18, 2020-2025)
• Project funding is from the Federal Highway Administration (FHWA) and City funds.
• The A&E consultant contract for this project will include an Underutilized Disadvantaged Business
Enterprise (UDBE) agreement goal of 9%.
• Project scope: remove and replace paint system on bridge, seismic retrofit.
• Project scope may include: remove and replace water main on bridge, relocate utilities, remove and
replace bridge rails, repair bridge deck, repair expansion joints, place armor under approach spans.
• Project schedule: Construction in summer 2022.
Page 1 of 5
• Consultant scope:all A&E services for the project, including but not limited to: structural engineering,
seismic analysis and design, preparation of engineering plans, specifications and estimates,
determination of R/W needs and R/W plan preparation (if necessary). The City anticipates the
following services will be included in the work to some extent: surveying, hydraulics engineering,
geotechnical engineering, traffic engineering, utility engineering, real estate and public involvement.
• The City anticipates 100%containment to remove and replace the paint system on the steel elements
of the bridge.The bridge spans over the Cedar River in Renton.The City anticipates that a temporary
work platform will suspended from the bridge to perform the work.The City anticipates a full closure
of the bridge will be required for construction.
Williams Ave Bridge—Seismic Retrofit and Painting(TIP#27, 2020-2025)
• Project funding is from the Federal Highway Administration (FHWA) and City funds.
• The A&E consultant contract for this project will include an Underutilized Disadvantaged Business
Enterprise (UDBE) agreement goal of 9%.
• Project scope: remove and replace paint system on bridge, seismic retrofit.
• Project scope may include: remove and replace water main on bridge, relocate utilities, remove and
replace bridge rails, repair bridge deck, repair expansion joints, place armor under south approach.
• Project schedule: Construction in summer 2023.
• Consultant scope:all A&E services for the project, including but not limited to: structural engineering,
seismic analysis and design, preparation of engineering plans, specifications and estimates,
determination of R/W needs and R/W plan preparation (if necessary). The City anticipates the
following services will be included in the work to some extent: surveying, hydraulics engineering,
geotechnical engineering, traffic engineering, utility engineering, real estate and public involvement.
• The City anticipates 100%containment to remove and replace the paint system on the steel elements
of the bridge.The bridge spans over the Cedar River in Renton.The City anticipates that a temporary
work platform will suspended from the bridge to perform the work.The City anticipates a full closure
of the bridge will be required for construction.
Information to be provided in State of Qualifications(SOQ)
In addition to the items listed below, submittals from consulting firms must include the firm name and
main phone number; name and e-mail address for Principal-in-Charge and Project Manager; disciplines
provided by the firm and total number of employees within Washington State. Similar information shall
be provided for any sub-consultants. A Submittal Information Form must be completed and attached to
the SOQ for the prime consultant and each sub-consultant (if any). Refer to WSDOT Local Agency
Guidelines, Chapter 31,Appendix 31.92(a) and (b)for the forms. Consultants may submit for one, two or
all three projects listed above. Consultants shall list the project(s)they want to be considered for in their
SOQ.
Evaluation Criteria
Project Team:(10 points, max.)
The purpose of this category is to evaluate the qualifications of the proposed Project Manager and key
team members. The following information must be provided for each team member proposed for these
projects.
1. Name, current title with firm and current home office location
2. Total years of experience in industry,total years of experience with firm
3. Credentials, training certificates
Page 2 of 5
4. Position proposed for these projects and availability in 2019, 2020, 2021, 2022 and 2023
Project Experience:(30 points total, max.)
The purpose of this category is to evaluate the experience of the proposed Project Manager and key team
members.The proposed Project Manager and/or key team members must have demonstrated experience
in each of the following categories for projects that have been completed in the State of Washington,
within the past five (5) years:
A. Bridge Seismic Retrofit projects(10 points, max.)
1. Seismic analysis and retrofit design using WSDOT/ FHWA standards.
B. Bridge Painting projects(10 points, max.)
1. Removal and replacement of paint systems on bridges using WSDOT/ FHWA standards.
C. FHWA grant funded bridge projects(10 points, max.)
1. Preparation of bid ready plans, specifications, estimates for local agency bridge projects funded
by FHWA.
List at least one project (but no more than three projects) that demonstrate the proposed Project
Manager and key team members' capabilities for each area listed above. Provide a brief description for
each project, along with a brief summary of the role(s) each team member had in the project(s). Projects
should only be included if one or more team members contributed to the project.
Project Management: (15 points, max.)
The purpose of this category is to evaluate the ability of the proposed Project Manager to manage design
contract budgets, scopes and schedules. Please provide the following information:
1. Describe the tools that you utilize to track monitor contract budgets, scopes and schedules.
2. Describe the end products produced during this contract management process that are delivered
to agencies, if any.
3. Describe the tools that you utilize to track and monitor design issues encountered during design
and/or review comments from an agency, to ensure resolution.
4. Describe the end products produced during this design process that are delivered to agencies, if
any.
Project Approach: (15 points, max.)
The purpose of this category is to evaluate the ability of the proposed Project Manager and key team
members to complete the design of these projects to meet the schedules listed above.
1. Assuming the selection process is completed and an A&E consultant contract negotiated and
executed by December 1, 2019, describe your plan to complete the bid package (and complete
ROW acquisition, if necessary)for each project.
2. Describe any challenges you are anticipating to meet the project schedule and your plan to
mitigate them, if any.
UDBE Participation Plan: (5 points, max.)
The purpose of this category is to evaluate the ability of the firm to meet the UDBE goal established by
WSDOT for the A&E consultant contract to design this project.
1. Provide a table listing the following:
a. Name of each firm proposed for the project.
b. List the UDBE registration status with WSDOT.
c. List the percentage of the A&E consultant contract work anticipated for the firm.
d. List the type of services the firm is anticipated to provide for the project.
Page 3 of 5
Quality Control: (10 points, max.)
The purpose of this category is to evaluate the procedures employed by the firm to ensure submittals are
checked for completeness and accuracy prior to delivery to agencies.
1. Describe the quality control procedures typically utilized by the firm during the development of
design documents, including engineering plans, specifications, estimates and reports.
2. Describe the end products produced during the quality control process that are delivered to
agencies, if any.
3. Describe the quality assurance procedures typically utilized by the firm to ensure the quality
control procedures are being followed.
Past Performance: (10 points, max.)
The purpose of this category is to evaluate the performance of the proposed Project Manager and key
team members on projects previously completed for this agency and/or other agencies. For each project
listed in the "Project Experience" section above, provide the following information:
1. Contact information for the local agency that administered each project listed. Include the name,
phone number and e-mail address for the agency project manager assigned to the project.
2. List the design contract number(s) and the number of supplemental agreement(s), if any,
executed between the firm and agency for the design phase of the project. Do not include any
contract amounts.
3. The final engineer's construction cost estimate, successful bid amount and final cost of
construction (if known)for the project.
Completeness,clarity and brevity of SOQ: (5 points, max.)
The purpose of this category is to evaluate the ability of the firm to follow directions. The SOQ must
contain all of the required information, organized in a clear manner on a maximum of ten(10)single-sided
pages, excluding covers, section dividers, cover letter (single page) and "Submittal Information Form(s)".
The font shall be no smaller than 11-point. In addition,a brochure describing the firm may accompany the
SOO.and will not be counted as part of the ten (10) pages. However, any brochure submitted may not be
used in the SOO.evaluation process.
Consultant Evaluation and Selection Process
After the SOQ's have been evaluated,the highest ranked firm(s)will be asked to submit a list of references
and will be interviewed. All firms submitting SOQ's will be notified in writing as to their status in the
selection process. For each project, final selection of the most qualified firm will be made primarily upon
the written SOQ's and interview(s).
For each project, the City will notify the selected firm in writing, meet with the consultant to reach a
complete and mutual understanding of the scope of services, and begin contract negotiations based on
the level of effort deemed appropriate for each project. A separate contract is anticipated for each
project. If a satisfactory contract cannot be negotiated, the City will terminate the negotiations with that
firm and attempt to negotiate a contract with the next most qualified firm. The process will continue until
an agreement is reached or the search is terminated.
Submittal
Please submit one (1) original and four (4) individually bound copies of the SOQ, along with one (1)
compact disc (CD) with an electronic version in PDF format. The submittals are to be delivered to the
address below. Submittals are due Friday, October 4, 2019, no later than 5:00 p.m. (PST). No submittals
Page 4 of 5
will be accepted after that date and time. The City will not be liable for delays in delivery of submittals
due to handling by the US Postal Service or any other type of delivery service. Faxed or e-mailed
submittals will not be accepted.
Address submittals to:
Renton City Clerk's Office
Renton City Hall—7t" Floor
1055 S Grady Way
Renton, WA 98057-3232
ATTN: Derek Akesson
RE: Engineering Services—Bronson Way, Houser Way, Williams Ave Bridge Projects
Any questions regarding the submittal process and/or the technical aspects of the project should be e-
mailed to Derek Akesson at dakesson@rentonwa.gov. Please write the RFQ title in the subject line. Any
questions submitted within three (3) business days of the submittal deadline may not be addressed.
Americans with Disabilities Act(ADA) Information
The City of Renton in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its
programs and activities. This material can be made available in an alternate format by emailing Joey
Harnden at jharnden@rentonwa.gov or by calling collect 425-430-7225.
Title VI Statement
The City of Renton in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d
to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of
the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that
in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for
an award.
Terms and Conditions
The City may, at its sole discretion, cancel this Request for Qualifications (RFQ), issue a new RFQ, reject
any or all Statements of Qualifications(SOQ's), seek or obtain data from any source that has the potential
to improve the understanding and evaluation of the responses to this RFQ, seek and receive clarifications
to an SOQ and waive any deficiencies, irregularities or technicalities in considering and evaluating the
SOQ's.
This RFQ does not commit the City to enter into a contract. The City assumes no obligations,
responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the
parties responding to this RFQ. All such costs shall be borne solely by each Submitter.
Materials submitted in response to this competitive process shall become the property of the City and will
not be returned. All submittals received will remain confidential until the City and the selected Consultant
sign any contracts resulting from this advertisement. All submittals are deemed public records as defined
in RCW 42.56.
Page 5 of 5