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HomeMy WebLinkAboutD 9111140880 •r FILED FOR, RECORD AT REQUEST OF Office of the City Clerk Renton Municipal Bldg. DEED OF RIGHT TO USE LAND FOR 200 Mill Ave. So. Renton, WA 98055 PUBLIC RECREATION PURPOSES The Grantor, City of Renton for and in consideration of monies coming in whole or in part from the Outdoor Recreation Account of the General Fund of the State of Washington and in fulfillment of terms of the Project Contract identified below, conveys and grants to the State of Washington individually and as the representative of all the people of the State, the right to use the real property described below forever for the outdoor recreation purposes described in the Project Contract entered into between the Grantor and the State of Washington through the Interagency Committee for Outdoor Recreation entitled Cedar River Trail I-405 Conversion Project Number 79-01RA signed by the Grantor on the ?7„d day of March, 1979and by the Interagency Committee on the 27th day aarch,1977nd the application and supporting materials which are on file with the Grantor and the state in connection with the Project Contract. The Grantor will not make or permit to be made any use of the real property described in this deed, or any part of it, which is inconsistent with the right to use for public outdoor recreation herein granted unless the state, through the Interagency CC Committee for Outdoor Recreation or its successors, consents to the inconsistent use, OG which consent shall be granted only upon conditions which will ensure that other gort• outdoor recreation land of at least equal fair market value at the time of change of use and of as nearly as feasible equivalent usefulness and location for the public recreation purposes for which state assistance was originally granted will be substituted in the manner provided in RCW 43.99.100 for marine recreation land, whether or not the real property covered by this deed is marine recreation land. RCW 43.99.100 reads as follows: "Marine recreation land with respect to which money has been expended under RCW 43.99.080 shall not, without the approval of the committee, be convertid to uses other than those for which such expenditure was originally approved. The committee shall only approve any such conversion upon conditions which will assure the substitution of other marine recreation land of at least equal fair market value at the time of conversion and of as nearly as feasible equivalent usefulness and location." The real property covered by this deed is described as follows: ui The land referred to in this Deed of Right to use land for Public Recreation Purposes is sem. situated in the county of King, State of Washington, and described as follows: That part of Government Lot 2 and that part of Government Lot 4, Section 16, Township 23 North, Range 5 East, W.M., in King County, Washington, described as: Beginning in said Government Lot 4 at the intersection of the southwesterly right-of-way line of SR 169 as it existed prior to February 18, 1971 and a line described as: Beginning at a point opposite Highway Engineer's Station (hereinafter referred to as HES) 1494 + 21.74 on the SR 169 Line Survey of SR 169, Renton; Maplewood to Jct. SR 405, and 57.85 feet southwesterly therefrom; • thence northwesterly to a point opposite HES 1499 + 54.94 P.C. on said SR 169 Line Survey and 60 feet southwesterly therefrom; thence northwesterly, westerly and southwesterly parallel with said SR 169 Line Survey to a point opposite HES 1504 +00 thereon; thence southwesterly to a point opposite HES 1505 + 50 on said SR 169 Line Survey and 85 feet southeasterly therefrom and the end of this line description; thence northwesterly, westerly and southwesterly along the above- described line to the intersection in said Government Lot 2 with said southwesterly right-of-way line; thence southeasterly along said southwesterly right-of-way line to the point of beginning. This deed shall in no way modify or extinguish the functions of the Grantor under the Project Contract, including the Grantor's functions to operate and maintain the land as set out in paragraph 14 of the Project Contract. Dated this 0.71 day of , 19Lt By: ' • Title ay0/ A'l-I'EST: ))/") • �_. STATE OF WASHINGTON ) : SS COUNTY OF ) 4h CX: 27 9 THIS IS TO CERTIFY that on this • day of tin CY, 191 before me the CD undersigned Notary Public in acid for the State of W in on, duly commissioned and *d- sworn, personally appeared • - C ►, • -4-I, Wo me personally known to be the a Cr i KC.4- C , of th Gi or' �v►ti that executed the foregofdg deed and .cknowledged to me that they signed and sealed the 7 same as the free and voluntary act and deed of said i hdiU Qiolitto.t5 and on oath stated that they were authorized to execute said instrument and that the seal affixed is the seal of said C;5 r)-P' leen` - -v . WITNESS my hand and official seal the day and year in this certificate first above written Aa L , :LA otary ' ��► c in and for the State of Washin:'Y, residing at Ki 1: C_CrUnt f/forms/pm/recdeed/May91/bh • ATTACHMENT A That part of Government Lot 2 and that part of Government Lot 4, Section 16, Township 23 North, Range 5 East, W.M. in King County, Washington, described as: Beginning in said Government Lot 4 at the intersection of the southwesterly right- of-way line of SR 169 as it existed prior to February 18, 1971 and a line described as: Beginning at a point opposite highway Engineer's Station (hereinafter referred to as HES) 1494 + 21.74 on the SR 169 Line Survey of SR 169, Renton: Maplewood to Jct. SR 405, and 57.85 feet southwesterly therefrom; thence northwesterly to a point opposite HES 1499 + 54.94 P.C. on said SR 169 Line Survey and 60 feet southwesterly therefrom; thence northwesterly, westerly and southwesterly parallel with said SR 169 Line Survey to a point opposite HES 1504 + 00 thereon; thence southwesterly to a point opposite HES 1505 + 50 on said SR 169 Line Survey and 85 feet southeasterly therefrom and the end of this line description; thence northwesterly, westerly and southwesterly along the above-described line to the intersection in said Government Lot 2 with said southwesterly right-of-way line; thence southeasterly along said southwesterly right-of-way line to the point of beginning. OC OC qct- a) CAG-138-91 DEPARTMENT OF NATURAL RESOURCES AQUATIC LANDS ENHANCEMENT ACCOUNT PROGRAM GRANT AGREEMENT Project Title - Cedar River Trail Development and Interpretive Project No. AL-91-04 Section Index Page 1 . Nature of Grant Agreement 2 2. Scope of Work 3. Administrative Guidelines and Requirements 4. Project Period 5. Funding of Project 6. Disbursement of Funds 3 7. Reporting Requirements 8. Amendments 9. Project Termination 10. Recovery of Payments to Grantee 4 11. Restriction on Conversion of Project to Other Uses 12. Use and Maintenance of Assisted Project 13. No Waiver by DNR 5 14. Identifying Markers 15. Provisions Applying to Projects Involving Acquisition 16. Assignment 6 17. Maintenance of Records 18. Audit Discrepancies 7 19. Miscellaneous 19.1 Headings 19.2 Entire Agreement 19.3 Invalidity 19.4 Authority of the Grantee 19.5 Hold Harmless 19.6 Hazardous Substances 19.7 Wetland Protection 8 19.8 Other Requirements 19.9 Governing Law 19.10 No Other Duties Assumed by DNR 19.11 Reappropriation Notice 19.12 Inspections 9 20. Disputes 21 . Exhibits 10 I . Project Application/Scope of Work II . Project Reimbursement Procedure Manual III . Deed of Right to Use for Public Access IV. Special Conditions 1 • 1. Nature of Grant Agreement. This grant agreement, (Agreement) sets out the terms and conditions, not otherwise appearing in statutes or regulations, of a grant of money by the state of Washington through the Department of Natural Resources (DNR) from the Aquatic Lands Enhancement Account (ALEA) of the General Fund of the state of Washington to City of Renton (Grantee) in aid of Cedar River Trail project. The ALEA was established by the 1984 state legislature to provide funding for state and local projects specifically designed to enhance publicly owned aquatic lands by providing public access, recreation and environmental protection. 2. Scope of Work. The project "scope of work" is set out in the Grantee's application for Aquatic Land Enhancement Account assistance, dated July 30, 1990, and which is attached as Exhibit I and incorporated by reference. The Special Conditions, if any, that further clarify or limit the scope of eligible activities is attached as Exhibit IV and incorporated by reference. 3. Administrative Guidelines and Requirements. ALEA program guidelines, contained in the DNR ALEA Approved Project and Reimbursement Procedures Manual (hereafter referred to as "ALEA Grant Manual ") as now existing or hereafter amended, and are made part of this Agreement as Exhibit II. The Grantee shall abide by these requirements and guidelines. On matters not addressed in DNR's ALEA Grant Manual , DNR shall at their discretion, refer to Interagency Committee for Outdoor Recreation (IAC) Grant Manuals on a case by case basis. 4. Project Period. The "effective date" of this agreement shall be the date this document is signed by the manager of the Division of Aquatic Lands. The Grantee shall execute and complete the approved project scope of work no later than April 1, 1993. A project will be considered "complete" when (1) all approved or required activities including (construction and/or acquisition) are complete, (2) on-site signs are in place, (3) records management and fiscal transactions have been completed, and (4) a project close-out report is submitted to DNR with the Grantee's final request for reimbursement. The project may extend beyond the specified date with the written consent of DNR. 5. Funding of Project. DNR agrees to reimburse the Grantee for the above- described project activities from funds available from the Aquatic Land Enhancement Account of the State General Fund. The total reimbursement from all eligible project activities and related costs described in Section 2 shall not exceed the granted amount of $41,866. The obligation of DNR to make payments is contingent upon the availability of funds within the ALEA through legislative appropriation and state allotment. Ten (10) percent of the total granted amount will be retained by DNR and disbursed contingent upon project completion in accordance with the terms of this Agreement. 2 6. Disbursement of Funds. The duty of DNR to approve disbursement of funds pursuant to this Agreement is contingent upon strict compliance by the Grantee with the terms of this Agreement, with particular concern for identifying marker requirements noted in Section 14 of this Agreement. Disbursement of funds shall be made after the Grantee has furnished DNR such information as DNR deems necessary to show compliance with applicable statutes and rules and the terms of the Agreement. Payments shall be reimbursement for costs actually incurred. Grantees shall not wait longer than 120 days between reimbursement requests. The Grantee has up to six months after the date of DNR approval of the final project close out report to submit any and all requests for reimbursement. Reimbursement requests made after that time will not be honored. Requests for payment will be submitted by the Grantee on state voucher request forms provided by DNR. Each voucher request form and supportive documents must itemize all allowable costs by major elements as described in the project application financial information pages. Each payment request must be reviewed and certified as satisfactory by the DNR project manager (or authorized designee) prior to payment. Instructions for completing the state voucher request form are provided in the ALEA Grant Manual in Sections 22, 20 (acquisition) , 19.03 (construction) and 19.01. 7. Reporting Requirements. Until the project is completed, the Grantee shall submit quarterly written progress reports on forms provided by DNR. Quarterly reports shall be submitted within 10 working days of the last day of each quarterly period identified. First tr. Jan. 1 - Mar. 31 Second QQtr. Apr. 1 - June 30 Third Qtr. July 1 - Sept. 30 Fourth Qtr. Oct. 1 - Dec. 31 In addition, the Grantee shall promptly submit reports as DNR may request. Upon completion of the project described in Section 4 of this Agreement, Grantee shall submit the final project close-out report on the form(s) provided by DNR. 8. Amendments. Any amendments or modifications of this Agreement shall be made in writing executed by the parties hereto, and neither DNR nor the Grantee shall be bound by verbal or implied agreements. 9. Project Termination. All obligations of DNR under this Agreement may be suspended or canceled, at the option of DNR, if any one of the following events occurs: (a) The Grantee has failed to commence work within 6 months after the effective date of the Agreement; (b) The Grantee has failed to make progress, satisfactory to DNR, necessary to complete the project on time; 3 (c) The Grantee will otherwise be unable to complete the project, or any part of it, on time; (d) The Grantee has failed to comply with any or all of its obligations under this Agreement; OR (e) The ALEA contains insufficient funds and/or the legislature fails to appropriate or reappropriate funds to adequately capitalize the account. 10. Recovery of Payments to Grantee and Interest Rate. The right of the Grantee to retain monies paid as reimbursement payments is contingent upon satisfactory performance of this Agreement including the satisfactory completion of the project described in the project Scope of Work. In the event the Grantee fails, for any reason, to perform obligations required of it by this Agreement, the Grantee may, at DNR's sole discretion, be required to repay to DNR all grant funds disbursed .to the Grantee for those parts of the project that are rendered ineffectual , in the opinion of the DNR, by such failure to perform. Interest shall accrue at the rate of twelve percent (12%) per annum from the time the DNR demands repayment of funds. In lieu of repayment any property acquired under this Agreement, at the option of the DNR, may become the DNR's property and the Grantee's liability, if any, to repay monies shall be reduced by an amount reflecting the fair value of such property. If payments have been discontinued by the DNR due to insufficient funds as described in Section 9(e) above, and Grantee has otherwise complied with all the terms of this Agreement the Grantee shall not be obligated to repay monies paid to the Grantee prior to such termination. 11 . Restriction on Conversion of Project to Other Uses. The Grantee shall not at any time convert any property or facility acquired or developed pursuant to this Agreement to uses other than those currently proposed within the Grantee's application without the prior approval of DNR. DNR will only approve conversion upon conditions that will assure the substitution of such a similar property and/or facilities of at least equal fair market value at the time of conversion. The substitute property and/or facilities must have equivalent functional value, quality and location. 12. Use and Maintenance of Assisted Project. The Grantee shall operate and maintain, or cause to be operated and maintained, the property or facilities which are the subject matter of this Agreement as follows: (a) Any property or facilities open to the public shall be open for the use by all segments of the public without restriction because 4 of the race, color, creed, religion, sex, age, national origin or residence of the user. (b) The Grantee shall operate and maintain the property and any facilities in accordance with all applicable federal , state and local laws, orders, regulations and permits. (c) The Grantee shall actively manage and protect the acquired and/or improved site to maintain it's functional qualities and resource values. Improvements shall be maintained for their full design life or 25 years (except that interpretive facilities will be maintained for 15 years) , which ever is greater. All other property shall be maintained in perpetuity unless the obligation to maintain is terminated by the terms of this Agreement. 13. No Waiver by DNR. Any waiver by DNR of any condition shall only be effective if such waiver is made in writing by DNR. Failure by DNR to insist upon the strict performance of any provision of this Agreement shall not affect DNR's right to require strict performance of the same provision in the future or any other provision. Failure by DNR to exercise any right based upon a breach, or acceptance by DNR of performance during such breach, shall not constitute a waiver of any of its rights with respect to such breach. 14. Identifying Markers. The Grantee shall construct and display, during the project period and thereafter, signs or markers that shall describe the project and the role of DNR in funding and the Grantee' s role in funding and managing the site. Signs and locations shall be developed incooperation with DNR, and approved in writing by DNR prior to sign installation. 15. Provisions Applying to Projects Involving Acquisition. In projects funded for the acquisition of land the following provisions shall apply: (a) Evidence of Land Value. Prior to disbursement of the funds provided for in this Agreement, the Grantee shall supply evidence establishing to the satisfaction of DNR that the land acquisition cost represents a fair and reasonable price (as described in IAC Manual #3, Guidelines for Land Acquisition, Section 03.29) for the land in question and that the value of any state-owned aquatic lands (tidelands, shorelands, bedlands, and harbor areas) are not included in the value of the property acquired. (b) Evidence of Title. The Grantee shall be responsible for providing satisfactory evidence of title for each parcel prior to disbursement of funds provided by this Agreement. Satisfactory evidence will consist of those documents identified in Section 20 of the ALEA Grant Manual including the Deed of Right to Use for Public Access (Exhibit III) . In addition, the Grantee shall demonstrate that any tidelands, bedlands, or shorelands purchased under this Agreement were previously sold by the state and that 5 ` 3 + such lands are not subject to any conditions which would have automatically reverted ownership to the state. (c) Less than fee Purchase. Any purchase of less than fee simple title shall be approved in advance in writing by DNR. (d) Eligible/Ineligible Expenses. Only actual costs directly related to acquisition shall be eligible for reimbursement, unless prior written approval is obtained from DNR. The following costs will be eligible: 1) cost of land and improvements; 2) cost of relocation of eligible occupants; 3) cost of appraisal ; 4) cost of appraisal review; 5) cost of title insurance; 6) closing costs; 7) pro rata real estate taxes; and 8) recording fees. The cost of land and improvements will be based upon the fair market value as established by the appraisal process outlined in IAC Manual #3, Section 03.22 or by court award. In all cases, DNR grants will not be used to reimburse other indirect costs involved with land acquisition including but not limited to fees for feasibility studies, court costs, and attorney fees. (e) Encumbrances. Property rights obtained with DNR funding must be free of all reservations or encumbrances that, in the judgement of the DNR, would limit the recreational use of the site disproportionate to the public benefit. 15.1 Provisions for Projects Involving Development. In projects funded for the development of property the following provisions shall apply: (a) Eligible/Ineligible project costs: Costs arising from Project planning, design and engineering incurred prior to the effective date of this Agreement will not be reimbursed but can be used as part of the local match, if approved by DNR and these costs were incurred within the 24 months preceding the effective date of this Agreement. Project planning, design and engineering costs (including construction management/inspection) incurred after the effective date of this Agreement may be reimbursed, if eligible and reasonable, up to a maximum of 20 percent of the approved grant amount, unless otherwise approved by DNR. (b) Subcontractors: The Grantee is responsible for ensuring that any and all subcontractors comply with the terms of this Agreement. 16. Assignment. This Agreement shall not be assignable in whole or in part by the Grantee except with the express written consent of DNR. 17. Maintenance of Records. The Grantee shall maintain complete program and financial records relating to this Agreement and the project including all books, records, documents, receipts, invoices and all other electronic or written recordations necessary to sufficiently and properly reflect the Grantee's Agreement, grant administration, and payments. These records will include all direct and indirect costs of 6 the project expended by the Grantee or their subcontractors, if any, in the development and implementation of the project. All records will be maintained in a manner adequate to provide an audit trail for all expenditures. All engineering documentation and field inspection reports of all construction work accomplished under this Agreement will also be maintained. All records described in this section shall be subject at all reasonable times to inspection, review, or audit by the State's personnel and other personnel directly authorized by DNR or the Office of the State Auditor. The Grantee will retain all records described in this section related to this Agreement and project for five (5) years after the date of final payment by DNR under this Agreement. 18. Audit Discrepancies. If any audit identifies discrepancies in the financial records, the Grantee shall provide clarification and/or make adjustments accordingly. Amounts that have been paid to the Grantee in violation ofthe terms of this Agreement shall be promptly refunded to DNR. 19. Miscellaneous. The following shall apply: 19. 1 Headings. The paragraph headings used in this Agreement are for convenience only. They shall not be construed to limit or to extend the meaning of any part of this Agreement. 19.2 Entire Agreement. Except as otherwise provided in the terms of this Agreement, this document contains the entire agreement the parties. No other agreement, statement or promise made by any party, or to any employee, officer or agent of any party, shall be binding or valid. 19.3 Invalidity. If any term or provision of this Agreement or the application of any term or provision to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of the term or provision, or the application of such term or provision to persons or circumstances other than those as to which it is invalid or unenforceable and the remainder of this Agreement shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced as written to the fullest extent permitted by law. 19.4 Authority of The Grantee. The Grantee by the signature of its authorized representative below represents and warrants that this Agreement is a legal , valid and binding obligation on behalf of the Grantee and is enforceable in accordance with its terms. 19.5 Hold Harmless. To the extent that the constitution and the laws of the state of Washington permit, the Grantee shall indemnify, defend and hold harmless the state of Washington, the Department of Natural Resources and any employee, officer or director thereof from any and all liability damages (including, but not limited to, damages to land, aquatic life and natural resources) expenses, causes of action, claims, costs, fees (including but not limited to costs and attorneys fees) , penalties (criminal or civil ) suffered or arising out of the use, occupation or control of the facility or the facility's design or construction. 7 • • 19.6 Hazardous Substances. The Grantee shall not keep, use, dispose, transport or generate on or about the property any hazardous substances or components thereof in violation of any federal , state or local law, regulation, statute or ordinance. "Hazardous substances" shall be defined as those substances or components thereof now or hereafter designated as hazardous, toxic, dangerous, or harmful by federal , state, or local law, regulation, statute or ordinance (including but not limited to Resource Conservation and Recovery Act, Comprehensive Environmental Response, Compensation and Liability Act, Superfund Amendment and Reauthorization Act, and the Washington Model Toxic Control Act) . Grantee shall indemnify the state or Department of Natural Resources for liability costs incurred or assessed against the state or DNR for the existence and cleanup of these hazardous substances. Grantee shall indemnify, defend and save harmless DNR and its agents, employees, officers and directors for any and all liability, damages • (including, but not limited to, natural resources damages) , expenses, causes of action, settlements, costs (including testing, auditing, surveying and investigation costs) , fees (including attorneys fees, court costs and litigation costs) , penalties (civil and criminal ) and response, clean-up, or remediation imposed as a result of use, storage, disposal transportation or generation of hazardous substances on or about the property. 19.7 Wetland Protection. Grantee will comply with the DNR policy on wetlands which requires no net loss of function or area of significant wetland habitat (see Wetland Policy detail included in the ALEA Grant Manual ) . Grantee will provide information upon request to DNR adequate for DNR to determine compliance. 19.8 Other Requirements. The Grantee shall comply fully with all applicable federal , state and local laws, orders, regulations and permits. 19.9 Governing Law. This Agreement is governed by the laws of Washington. 19. 10 No Other Duties Assumed by DNR. The DNR shall not be responsible for payment of salaries, consultants, or other costs related to the project described herein, except as specifically provided in the grant application specified in Section 3 of this Agreement. Review and reimbursement of funds by DNR is for the purpose of determining eligibility for funding under the ALEA Grant' Program and DNR does not assume any other duty or obligation to Grantee or any other party. DNR does not assume any obligation or duty to determine if Grantee is complying with all applicable statutes, rules, codes, ordinances or permits. 19. 11 Reappropriation Notice. Projects which span two or more fiscal years (beginning July 1) may require reappropriation pursuant to RCW 43.88.140. Prior to the end of each biennium the Grantee shall notify DNR no later than January 1 of reimbursements the Grantee will request following the end of the current biennium. The Grantee 8 acknowledges that appropriation decisions are made by the Washington State Legislature and that failure to appropriate sufficient funds may terminate DNR's obligation to reimburse the Grantee. 19. 12 Inspections. Property and facilities acquired pursuant to this Agreement shall be available for inspection by DNR or their designated representative at any time. 20. Disputes. Except as otherwise provided in this grant, any dispute concerning a question of fact arising under this grant which is not disposed of by agreement shall be decided by the ALEA Grant Program Manager or other designated official who shall communicate his/her decision in writing and furnish a signed copy to the Grantee. The decision of the Program Manager shall be final and conclusive unless, within thirty (30) days from the receipt of such copy, the Grantee mails or otherwise furnishes to the Program Manager a written appeal addressed to the DNR Aquatic Lands Division Manager. The decision of the DNR Aquatic Lands Division Manager, or duly authorized representative, for the determination of such appeals shall be final and conclusive. IN WITNESS WHEREOF, this Agreement is executed on the day last written below. GRANTEE STATE OF WASHINGTON Department of Natural Resources 11 1 Sign. •re of ranteei '=Tr- entative ANN J. MORGAN, Manager Title Mayor Date9 9 Date ATTEST: Deputy ity C1 k 9 EXHIBITS I . Project Application/Scope of Work II. Project Reimbursement Procedures Manual III . Deed of Right to Use for Public Access (Acquisition Projects only) IV. Special Conditions (If any) 10 Exhibit I ALEA #: AL-91-04 Applicant: City of Renton Project: Cedar River Trail Development and Interpretive Scope of Work (a) Project (general description) Total Project Cost ALEA Portion Development $209,621 $19,713 Interpretive $ 29,538 $22, 153 Two applications, AL-91-04 (Development) and AL-91-115 (Interpretive signage) , will be combined under one contract, AL-91-04. Since the ALEA development project dollars were not shown as purchasing a specific portion of the project this contract will cover the entire project as described in the attached application. Interpretive display - three stations with 1-3 panels per station. (b) The project is hereby modified from the project description as given in the attached application in the following respects: None. • .LEA TATE OR LOCAL AGENCY APPLICATION RANSMITTAL FORM D: Department of Natural Resources RE: b-9 I -0 ALEA Program ALEA project# Division of Aquatic Lands MS: QW-21 Olympia, WA 98509 ROM: (Agency Name) Renton Parks & Recreation (Address) 200 Mill Ave. S. Renton, WA 98055 • You are hereby requested to consider this application for financial assistance for the project described irein and to grant funding from the Aquatic Land Enhancement Account. This application has been prepared ith full knowledge of, and in compliance with,the instructions contained in the "Grant Application Manual for quatic Land Enhancement Account Funds." Further,we agree to cooperate with the Department of Natural ?sources by furnishing such additional information as may be necessary to qualify for state aid; to execute an LEA project grant agreement and to adhere to all appropriate state statutes governing the grant funds used in .e project grant agreement. We are aware that the grant-in-aid, if approved,will be paid on a reimbursement basis. Inquiries regarding this application are to be directed to: Jame, Title,Address,Phone) Leslie A. Betlach William Hutsinpiller Open Space Coordinator Superintendent, Recreation 200 Mill Ave. S. 200 Mill Ave. S. Renton, WA 98055 Renton, WA 98055 Phone (206) 277-5549 Phone (206) 277-5522 . We certify that, to the best of our knowledge, the data in this application are true and correct. (Signature of Authorized Repres-•tative) William Hutsinpiller, Superintendent, (Name and Title) Recreation July 30, 1990 (Date) yellow) QUATIC LAND vHANCEMENT ACCOUNT EVELOPMENT PROJECT RESUME - AGENCY I EVAL.SCORE RANK ALEA PROJ.# City of Renton, Parks iNa--- 01 -`- PROJECT Cedar River Trail Vistas @�m'' COUNTY LEGIS.DIST. 7 ISECTION16. TOWNSHIP 23N lRANGE 5W King udi Irereorow NEAREST STATE HWY. ._.._ PROJECT ADDRESS/DESCRIPTION NO. 169 AWAY 200 ft. •ROJECT TYPE: _ACQUISITION _DEVELOPMENT _COMBINATION ACQUISITION PROJECT ONLY XISTING PROPERTY INFORMATION 0 NEW Sri±, APPRAISED VALUE: TONING P-1 NO.OF PARCELS 1 0 ADD TO EXIST. LAND $ ;HORELiNE ENV. ACRES THIS APPL. 1 1 4 0 FEE SIMPLE IMPROVE $ Open SpaceTOT.ACRES 114 JSE 0 LEASE COST: OWNER City of Renton WA.WATER BODY 0 OTHER PER ACRE $ Cedar River OPTION PER FRONT$ GIDE/SHORELAND OWNER FT. FRONT FEET 300 feet _ 0 YES 0 NO PROJECT DESCRIPTION This project involves improvements to a parcel of land on the Cedar River adjacent to the future Cedar River Trail. Planned improvements include concreteLrail , picnic facilities, new restrooms (on future Cedar River Trail) , improved river access (for canoes and fishing) , improved parking and safety improvements to the existing bridge. Project goals include handicap accessibility to points of interest, an interpretive system highlighting major site features including the Chinook and Sockeye salmon runs, enhancement of small wetland areas on the site, and providing boating and canoeing access to Cedar River. FACILITY(IES)PROPOSED FOR ACQUISITION/DEVELOPMENT&ESTIMATED COST Development of riverfront access for boating and canoeing. In addition, development of parking areas for users who utilize vehicles to transport canoes, boats, kayaks, etc. REQUIRED PERMITS/COORD. RELOCATION FUND SOURCE % $ ❑ DNR LEASE EX SHORELINE MGT.❑ CORP OF ENGRS. ❑ YES 1n NO ALEA REQUEST (9.4 ) 19,71 3_ "i 2 PARKS CX FISH/WILDLIFE H.P.A. OTHER 1. Local O HEALTH 0 OTHER:Specify EST.COSTS Cash 0. 6 )189,908. 1 COMMENTS PREVIOUS ALEA GRANTS In-Kind ( ) NA i NO.APPVD 2. Non Local ( ) NA (provide detail in the comment section as appropnate) TOT.VAL.$ NO.COMPL. TOTAL PROJECT FUNDS$209,F?1 50 NO.INCOM. yellow • %LEA DEVELOP/ALN.r ?ROJECT DETAILS .. Source of sponsor's share $ N/A appropriations 189,908. 11 3onds N/A Iolunteer labor, equipment and material donations N/A orce account (in-land) N/A land donations TOTAL SPONSOR'S SHARE $ 189,908. 11 2. Have any applications for other funds been made for this project? ( ) No ( X) Yes - Explain ALFA - Interpretive Grant Application NO. AL-91-115 3. Is the proposed project consistent with applicable zoning, Shoreline Management Act and other regulations? Yes, this project is consistent with the City of Renton Comprehensive Plan and is a projgct that will enhance the shoreline while affording people the opportunity to gain access to the Cedar River and enjoy it. 4. Has the site plan been officially adopted by the local agency? ( ) No (X )Yes Date Adopted 6/89 5. Design and engineering work to be done by: ( )c) Consultants ( ) Staff ( ) Combination ( ) Other (please specify) 6. Construction will be accomplished by: ( X) Contract ( ) Force Account ( ) Volunteers 7. Estimated annual maintenance cost $ 5,000.00 per year. The project sponsor acknowledges that the amount indicated above is the most current estimate of funds necessary to cover operation and maintenance of the facility proposed for development and that adequate operation and maintenance funds will be budgeted annually subsequent to the completion of the develop- ment. 8. Explain how facility maintenance will be carried out. Maintenance of the proposed facility will be provided by the City of Renton Parks and REcreation Department. However, maintenance will be minimal. (yellow) _ALEA DEVELOP/will' PROJECT COST Ea TIP - NTE Name of Project Jordan LaRue (Cedar River Trail Vistas) Date 10-19-90 This outline should serve as a guide in the preparation of cost estimates. Depending on the individual proj- ects, some items will not be applicable while at other times the categories and items will need to be expanded. 1. Site Preparation 1. Clearing 1.0 Acre $ 5,700.00 2. Cut --- Cubic Yards (C.Y.) $ --- 3. Fill --- (C.Y.) $ --- 4. Grading 61,000 Square Feet (S.F.) $ 4,760.00 SUB-TOTAL $ 10,460.00 2.Utilities 1. Gas --- Lineal Feet (L.F.) $ --- 2. Underground power --- L.F. $ 4, 120.00 3. Water --- L.F. $ 1,000.00 4. Sewer L.F. $ 3, 190.00 5. Storm --- L.F. $ 2,850.00 6. Septic system $ (Number) SUB-TOTAL $ 11, 160.00 3. Landscaping 1. Trees $ 2. Shrubs $ 3. Ground cover $ 4. GIass(specify sod or seed) 2,500 S.F. $ 375.00 5. Other SUB-TOTAL $ 375.00 4. Irrigation System S.F. $ (indicate manual or automatic) SUB-TOTAL $ --- (yellow) .AI.EA DEVELOPMENTPROJECT COST ESTI :TTE continued 5. Roads, Paths and Parking Roads(indicate width and surface) --- L.F. $ --- Parking(indicate surface) 20 Spaces $ 10,905.00 550 L.F. $ 21,312.50 Paths(indicate width) 1 1,425.00 Gate SUB-TOTAL $ 33,642.50 6. Support Building Restrooms ( )No. 600 S.F. 74, 100.00 $ $ 35,000 .00 Shelter( ) No. 35,000 S.F. _ Administrative S.F. $ - - - Maintenance S.F $ - - $ 300.00 Trash Containers ( ) No. $ 12,905.00 — Other * ( ) No. S.F. •Explain SUB-TOTAL$ 122,305.00 7. Water Access Facilities Pier(s) _ Shore works(bulkheads,rip rap,etc.) $ — — — Boat access Non-motorized 150' path $ 5,812.50 _ Motorized $ _ Moorage Other SUB-TOTAL $ 5,812.50 8. Picnic Facilities _ Tables ( 4 ) No. 740.00 each $ 2,960.00 _ Stoves ( ) No. $ 1„ SUB-TOTAL $ 2,960.00 (yellow) ALEA DEVELOP V ' PROJECT COST Eof, ,SATE continued 9. Swimming - Wading-Spray Pools Swimming area(size) --- $ --- Wading area(size) --- $ --- Support Structures(explain). --- $ --- SUB-TOTAL$ --- 10. Lighting Recreation(explain) --- $ --- General security (parking) $ 5,700.00 SUB-TOTAL$ 5,700.00 11. Signs Temporary construction sign(s) $ --- Permanent entrance sign(s) $ 1,500.00 SUB-TOTAL$ 1,500.00 ESTIMATED CONSTRUCTION cows $ 193,914.50 (Note:Exclude costs for planning,engineer- ing and construction management. These costs,if properly documented,can be ap- plied toward meeting the sponsor's match- ing requirements.) STATE AND LOCAL SALES TAX(8.91) $ 15,707.00 TOTAL ESTIMATED CONSTRUCTION COST $ 209,621.50 Complete if Applicable : Other Nonlocal Sources [Subtract] $ Force Account(In-Kind) $ Donations of Services and Materials $ TOTAL ALEA GRANT REQUEST $ $19,713-3 9 (yellow) ALEA • STATE OR LOCAL AGENCY APPLICATION TRANSMITTAL FORM • TO: Department of Natural Resources RE: 2- ) 6 ALEA Program ALEA project# Division of Aquatic Lands MS: QW-21 Olympia, WA 98509 FROM: (Agency Name) Renton Parks & Recreation (Address) 200 Mill Ave. S. Renton. WA, 98055 You are hereby requested to consider this application for financial assistance for the project described herein and to grant funding from the Aquatic Land Enhancement Account. This application has been prepared with full knowledge of, and in compliance with,the instructions contained in the "Grant Application Manual for Aquatic Land Enhancement Account Funds." Further,we agree to cooperate with the Department of Natural Resources by furnishing such additional information as may be necessary to qualify for state aid; to execute an ALEA project grant agreement and to adhere to all appropriate state statutes governing the grant funds used in the project grant agreement. We are aware that the grant-in-aid, if approved,will be paid on a reimbursement basis. Inquiries regarding this application are to be directed to: (Name, Title,Address,Phone) Leslie Betlach William Hutsinpiller Open Space Coordinator Superintendent, Recreation 200 Mill Ave. S. 200 Mill Ave. S. Renton, WA. 9$055 Renton, WA. 98055 Phone: (206) 277-5549 Phone: (206) 277-5522 We certify that, to the best of our knowledge,the data in this application are true and correct. (Signature of Authorized Repr- entative) William Hutsinpiller, Superintendent Recreation July 30, 1990 (Name and Title) (Date) (green) AQUATIC LAND ENHANCEMENT ACL9OUNT INTERPRETIVE PROJECT RESUME -111 AGENCY EVAL.SCORE RANK ALEA PROJ.# City of Renton Parks 4L- . /- i L5 O PROJECT � Cedar River Trail Vista COUNTY King LEGIS.DIST./ I SECTION 16 TOWNP RANGE 5W 1 xai11I 1..oaro.. --"=----- PROJECT ADDRESS/DESCRIPTION NEAREST STATE HWY. SR 169 DIST. 200 ft NO. AWAY PROJECT TYPE: _ACQUISITION _t EVELOPMENT _COMBINATION ACQUISITION PROJECT ONLY EXISTING PROPERTY INFORMATION 0 NEW SITE APPRAISED VALUE: ZONING P-1 NO.OF PARCELS 1 0 ADD TO EXIST.Sri is LAND $ SHORELINE ENV. ACRES THIS APPL. 11 1/4 0 FEE SIMPLE IMPROVE $ USE Open space TOT.ACRES 11 1/4 0 LEASE COST: City of Renton OWNS WA.WATER BODY 0 OTHER PER ACRE $ TIDE/SHORELANDOWNER Cedar River OPTION PER FRONT$ 300 feet FT. FRONT FEET 0 YES 0 NO PROJECT DESCRIPTION This project involves limited improvements to a parcel of land on the Cedar River adjacent to the future Cedar River Trail. Planned improvements include asphalt trails, picnic facilities, new restrooms (on future Cedar River Trail ) improved river access (for canoes and fishing). Improved parking and safety improvements to the development of rforraccess utilizeboating vehiclesand tocanoeing. transport canoes, boats, kayaccksnetc. of parking area for users who FACILITY(IES)PROPOSED FOR ACQUISITION/DEVELOPMENT&ESTIMATED COST The design development construction and installation of interpretive signage. Signage will focus on such topics as fish and native vegetation and wildlife in relation to the Cedar River. REQUIRED PERMITS/COORD. RELOCATION FUND SOURCE % $ 2?,153. 0 ❑ DNR LEASE R] SHORELINE MGT.0 CORP OF ENGRS. 0 YES Cf NO ALEA REQUEST ( 7.5 ❑ PARKS 6 FISH/WILDLIFE H.P.A. OTHER 384.56 EST.COST $ 1. Local • HEALTH 0 OTHER;Specify Cash ( '25 ) COMMENTS PREVIOUS ALEA GRANTS In-Kind ( ) NO.APPVD 2. Non Local ( ) TOT.VAL.$ (provide detail in the comment section as appropriate) NO.COMPL. TOTAL PROJECT FUNDS S — LW . NO.INCOM. 29,538. J0 .FLEA INTERPRETIVE _. ROJECT DETAIL 1. Source of sponsor's share Appropriations $ N/A Bonds 7,384. 50 Volunteer labor, equipment and material donations N/A Force account (in-kind) N/A Land donations N/A TOTAL SPONSOR'S SHARE $ 7,384.50 2. Have any applications for other funds been made for this project? ( ) No ( )Yes -Explain I.A.C. - Interagency Committee for Outdoor Recreation. 3. Is the proposed project consistent with applicable zoning, Shoreline Management Act and other regulations? Yes, this project is consistent with the City of Renton Comprehensive Plan and is a project that will enhance the shoreline. The proposed interpretive signage is educational and will provide the opportunity to learn about aquatic habitat. 4. Has the site plan been officially adopted by the local agency? ( ) No ( ) Yes Date Adopted 6/8 9 5. Design and engineering work to be done by: ( X) Consultants ( ) Staff ( ) Combination ( ) Other (please specify) 6. Construction will be accomplished by: ( x) Contract ( ) Force Account ( ) Volunteers 7. Estimated annual maintenance cost $ 5,000.00 per year. The project sponsor aclmowledges that the amount indicated above is the most current estimate of funds necessary to cover operation and maintenance of the facility proposed for development and that adequate operation and maintenance funds will be budgeted annually subsequent to the completion of the develop- ment. 8. Explain how facility maintenance will be carried out. (green) • FLEA INTERPRETIVE )ROJECT COST ESTIMATE Name of Project Jordan LaRue (Interpretive ) (Cedar River Trail Vistas Date 7-30-90 This outline should serve as a guide in the preparation of cost estimates. Depending on the individual proj- ects, some items will not be applicable while at other times the categories and items will need to be expanded. 1.Site Preparation 1. Clearing ---- Acre $ 570.00 2. Cut --- Cubic Yards (C.Y.) $ ---- 3. Fill ---- (C.Y.) $ ---- 4. Grading --- - Square Feet(S.F.) $ 1,500.00 SUB-TOTAL $ 7,070 00 2.Utilities 1. Gas Lineal Feet(L.F.) $ ---- 2. Underground L.F. $ ---- 3. Water L.F. $ 4. Sewer L.F. $ 5. Storm L.F. $ ---- 6. Septic system $ (Number) SUB-TOTAL $ 3. Landscaping 1. Trees $ 2. Shrubs $ ---- 3. Ground cover $ 4. Grass(specify sod or seed) S.F. $ 700.00 5. Other $ SUB-TOTAL $ 700.00 4. Irrigation System S.F. $ (indicate manual or automanc) SUB-TOTAL $ (green) ALFA DEVELOPMEN'`- PROJECT COST ES i LT ATE continued 5. Roads, Paths and Parking Roads(indicate width and surface) L.F. $ --- Parking(indicate surface) Spaces $ --- Paths(indicate width) 150 L.F. $ 5,810.0 0 10' Wide SUB-TOTAL $ 5,810.00 6. Support Building • Restrooms ( ) No. S.F. ___ Shelter( ) No. S.F. $ --- Administrative S.F. $ Maintenance S.F $ Trash Containers ( ) No. $ --- Other* ( ) No. 100 SU'• L.F. $ 5,865.00 *Explain Modification of existing bridge deck plus addition of handrail w/interpretive panel bases. SUB-TOTAL$ 5,865.00 7. Water Access Facilities _ Pier(s) $ Shore works(bulkheads,np rap,etc.) --- Boat access Non-motorized $ Motorized $ Moorage $ Other $ SUB-TOTAL $ '-- 8. Picnic Facilities Tables ( 2) No. 740.00 $ 1480.00 Stoves ( ) No. $ SUB-TOTAL $ 1480.00 (green) • ALEA INTERPRETI4 PROJECT COST ESTII ATE continued. 9. Swimming-Wading - Spray Pools Swimming area(size) $ --- Wading area(size) $ Support Structures(explain). $ --- SUB-TOTAL$ --- 10. Lighting Recreation(explain) $ General security $ --- SUB-TOTAL$ --- 11. Signs Temporary construction sign(s) $ --- Permanent entrance sign(s) $ --- Interpretive sign(s) $ 11,400.00 SUB-TOTAL$ 11,400.00 ESTIMATED CONSTRUCTION COSTS $ 27,325.00 (Note:Exclude costs for planning,engineer- ing and construction management. These costs,if properly documented,can be ap- plied toward meeting the sponsor's match- ing requirements.) STATE AND LOCAL SALES TAX( %) $ 2,213.00 TOTAL ESTIMATED CONSTRUCTION COST $ 29.538.00 Complete if Applicable : Other Nonlocal Sources [Subtract] $ Force Account (In-Kind) $ Donations of Services and Materials $ TOTAL ALEA GRANT REQUEST* $ 22,153.50 *Note: Costs in support of interpretive facility development (site preparation, access improvements, restrooms, etc.) are not to exceed 25% of the total ALEA grant request or$5,000, whichever is smallest. (green) Exhibit II AQUATIC LAND ENHANCEMENT ACCOUNTS FT PROJECT REIMBURSEMENT PROCEDURE MANUAL rIRA Revised January 29, 1990 TABLE OF CONTENTS SECTION PAGE NUMBER NUMBER 1 . Project Approval and Authorization to Proceed 1 2. Identifying Markers 3. Progress on Development Projects 1 1 4. Progress on Acquisition Projects 22 5. Reporting 2 6. Cost Increases 3 7. Project Contract Amendments 3 8. Construction Plans and Specifications 4 9. Construction and Consultant Contracts . 4 10. Construction Contract Change Orders 4 11 . Site Inspection 4 12. Post-completion Compliance Inspections 4 13. Operation and Maintenance 5 14. Issuance of Rules and Instructions 5 15. Nonrecreational Income 6 16. Reimbursement Procedures Scope 6 17. Information Sources 6 18. Accounting Systems 6 19. Invoice Voucher 20. Required Documentation - Development Projects 6 20.01 Progress Reports 76 20.02 As Built Plan • 20.03 Construction By Contract 7 20.04 Construction By Force Account 7 20.05 Construction By Donation 7 21 . Required Documentation - Acquisition Projects 8 22. Record Retainage and Audit 89 23. Filling Out the Invoice Voucher ATTACHMENTS: Sample Invoice Voucher A A Interim Progress Report CB Final Project Report D Billing Checklist for Acquisition Projects E Determining Value for In-Kind Contributions F Blank Invoice Voucher AQUATIC LAND ENHANCEMENT ACCOUNT PROJECT REIMBURSEMENT PROCEDURE MANUAL 1 . Project Approval and Authorization to Proceed The grantee must not proceed with a Department of Natural Resource approved project prior to executing a legally enforceable Project Contract with the DNR; to do so may render the project ineligible. A Project Contract will be prepared in accord with the components contained in the grantee's application and as approved by the Department of Natural Resources, and forwarded for execution. The terms and conditions of this contract should be reviewed carefully. 2. Identifying Markers The grantee is required to construct and display signs or identifying markers which describe the project, the grantee' s role in funding and management of the site, and the role of the DNR in funding, with specific reference to the Aquatic Lands Enhancement Account. The design and placement of these signs must be developed in cooperation with DNR, and approved in writing prior to sign installation. Examples may be obtained by contacting the ALEA Program staff at (206) 753-0251 . 3. Progress on Development Projects A development project contract will provide at least twenty-four (24) months from the date of DNR approval to complete the project. The following schedule is considered reasonable progress on development projects: a. 0-6 months, any and all plans and specifications for the project have been completed and reviewed by the DNR; in their absence, major specific activity identified in the project scope of work has started and measurable progress toward its completion has been made. b. 6-12 months, the bidding process has been completed, bids awarded, construction has been initiated, and any cost problems resulting from the bidding have been resolved. c. 8-24 months, construction is taking place at a normal pace, taking into consideration such things as adverse weather conditions, delays in receipt of merchandise, etc. 1 • Depending on circumstances, failure to complete the project within the 24 month period specified on the project contract may result in withdrawal of the Aquatic Lands Enhancement Account grant for the project regardless of percent of completion attained. The project grantee is responsible for requesting and justifying an extension of the Project Contract 60 days prior to end date, if more time is required for completion. 4. Progress on Acquisition Projects An acquisition project contract will provide twelve months following the date of DNR approval to complete the project. Depending on circumstances, failure to complete the project within the 12 month period specified on the Project Contract may result in withdrawal of the Aquatic Lands Enhancement Account grant for the project regardless of percent of completion attained. The project grantee is responsible for requesting and justifying an extension of the Project Contract 60 days prior to the end date, if more time is required for completion. 5. Reporting The grantee is required to submit a written status report quarterly summarizing the progress to date on all incomplete projects. These reports shall be submitted within 10 working days of the last day of each quarterly period identified. First Qtr. Jan. 1 - Mar. 31 Second Qtr. Apr. 1 - June 30 Third Qtr. July 1 - Sept. 30 Fourth Qtr. Oct. 1 - Dec. 31 Quarterly reports will be submitted on the Interim Progress Report for (see Attachment B) . In addition, grantees of completed projects are required to report on specific matters whenever requested to do so by DNR. A final close out report will be required for all final reimbursement requests (see Attachment C) . 6. Cost Increases Cost overruns are the responsibility of the grantee and in most cases must be borne by the grantee. In order for the DNR to consider development project cost increase requests the following conditions must be met: 1 . The increase or any portion thereof is to be used only for 2 • costs incurred on elements specified in the Project Contract. 2. All alternatives to fulfilling the intent of the project as approved have been fully explored. 3. The cost increase is not a result of design changes occurring after DNR approval of the project, unless prior approval from the DNR has been obtained. 4. The grantee has done everything to initiate implementation of the project in a timely manner and has had little control over the conditions causing the cost overrun. 5. DNR must be notified prior to the cost overrun occurring. Acquisition project cost increases must meet the following conditions: I . The increased real market value is supported by acceptable appraisal technique. 2. The grantee has diligently pursued the acquisition to the best of its ability. 3. If increased relocation costs have caused a cost overrun an explanation will be required. Acquisition cost increases based on condemnation awards, if granted, will be based on compensation for the property and direct relocation costs; no court or legal costs are eligible for reimbursement. Cost increase requests on development projects are based on the total approved cost. Cost increase requests on acquisition projects are based on a parcel by parcel determination. 7. Project Contract Amendments The project contract may be amended by execution of a project contract amendment. All amendment requests shall be made in writing to DNR and must include detailed justification. 8. Construction Plans and Specifications It is required that one copy of all construction plans and specifications be submitted to the DNR as follows: I . Contract construction - submit at least one month prior to advertising for bids. 3 • • • 2. Force account (in-kind) and donation construction - submit at least two weeks prior to initiating work. The DNR will review the plans and specifications and determine conformance with the DNR Project Contract, and federal regulations. On contract construction, the bid advertisement, bid tabulation sheet, and all addendums must also be submitted. • 9. Construction and Consultant Contracts One copy of all executed construction and consultant service contracts must be submitted two weeks prior to the contract being executed. 10. Construction Contract Change Orders 1. Change orders may be implemented at the discretion of the project grantee without prior DNR approval . 2. A copy of all change order documents must be submitted to the DNR. 3. Justification for the change orders may be requested by DNR. This justification may include, but not be limited to, an explanation of the situation necessitating the change, the effects of the change, and the alternatives considered. 4. Reimbursement of costs incurred by the grantee through implementing a change order is subject to the approval of the DNR, based on item #3 above. 11 . Site Inspection The DNR reserves the right to conduct site inspections of all approved projects. Interim inspections on development projects are normally coordinated with the grantee and are made during the project period to help resolve any apparent or anticipated problems. A final inspection on development projects will be made prior to final reimbursement to insure that the project has been completed in accordance with the project contract. 4 12. Post-completion Compliance Inspection In order to determine whether properties acquired or developed with Aquatic Lands Enhancement Account assistance are being retained and used for aquatic land access purposes in accordance with the project contract and other applicable program requirements, inspections will be made by the Department of Natural Resources at least once every five years. 13. Operation and Maintenance Grantees will be required to operate and maintain, or cause to be operated and maintained, the property or facilities acquired or improved with Aquatic Land Enhancement Account grant assistance as follows: a. The property or facilities shall be maintained so as to appear attractive and inviting to the public and be signed in accord with Aquatic Land Enhancement Account signing requirements. This is to include undeveloped sites acquired with Aquatic Land Enhancement Account assistance. b. Sanitation and sanitary facilities shall be maintained in accordance with applicable state and local public health standards. c. The property or facilities shall be kept reasonably safe for public use. d. Buildings, roads, trails, and other structures and improvements shall be kept in reasonable repair throughout their estimated lifetime, or 25 years, whichever is greater, so as to prevent undue deterioration that would discourage public use. e. The facility shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. f. The property or facility shall be open for the use of all segments of the public without restriction because of the race, creed, color, sex, religion, national origin or residence of the user. 14. Issuance of Rules and Instructions The DNR may issue additional or modified rules, instructions, interpretations and guides from time to time as it believes necessary for the effective conduct of the grant-in-aid program. Such changes will apply to all projects for which agreements are 5 • signed after the effective date of the changes. Whenever possible, sufficient lead time will be given between the announcement and the effective date to avoid application to projects already in process at the time of announcement. 15. Nonrecreational Income Derived During the Project Contract Period The nonrecreational income that accrues to an Aquatic Lands Enhancement Account assisted area during the project period per the executed Project Contract from sources other than the intended public access use will be used to reduce the total cost of the project. Any such use of an area, especially as regards the removal of timber or structures or the alteration of the land, must be consistent with the intended public access use of the area. 16. Reimbursement Procedures Scope The purpose of this portion of the manual is to provide instructions for the preparation of vouchers to enable local government agencies to obtain reimbursement for funds expended on either acquisition or development projects, and to itemize the supportive documentation that must be retained to meet state and/or federal audit requirements. 17. Information Sources Copies of all forms referenced in this manual , together with information as to how they are to be completed can be obtained through contacting the ALEA Program staff at (206) 753-0251. All requests for reimbursement must be mailed to: Department of Natural Resources Division of Aquatic Lands Aquatic Lands Enhancement Program Mail Stop QW-21 Olympia, WA 98504 Grantees may expect to receive a state warrant within three weeks after receipt of the billing by the DNR. 18. Accounting Systems Grantees should incorporate all Aquatic Lands Enhancement Account Grant contracts into existing accounting systems as no specific system is required by the DNR. However, each Aquatic Lands 6 Enhancement Account grant must be identified by a specific account code in the grantee' s system. This will provide a cost collection system for the grantee as well as an audit trail for the state and/or federal auditor. 19. Invoice Voucher Grantees are required to submit one original copy of the DNR invoice voucher when requesting reimbursement on Aquatic Lands Enhancement Account Grants (Attachment D) . 20. Required Documentation - Development Projects 20.01 Progress Reports Grantees must submit an Interim Progress Report (Attachment B) with each invoice voucher. Progress reports should contain a brief description of work accomplished to date, the percentage of completion on the project, identify any problems that may cause delay in completing the project, and when necessary explain how these problems are being dealt with. The information provided should be directly related to the costs being claimed on the invoice voucher. A Final Project Report (Attachment C) must be submitted along with the DNR invoice voucher presenting the final reimbursement request. The Final Project Report should briefly describe the finished project and its elements. If not already provided, projects involving acquisition will be required to show transfer of title. For construction projects, copies of final construction inspection reports must be submitted with the final close out report. Ten percent of the total granted amount will be retained by DNR and dispersed contingent upon project completion in accordance with the terms on the Grant Agreement. 20.02 As Built Plan Along with the final billing, submit two copies of a plan showing location of the elements, as they exist after construction under terms of the Project Contract. 20.03 Construction by Contract Submit one copy of the following when claiming reimbursement on development projects being performed by contract along with a copy of the DNR invoice voucher and a copy of the progress or final project report. 1 . Construction contractor's invoice. 2. Construction contract, if not already sent. 7 • 3. Contract Change Orders, if any. 20.04 Construction by Force Account (In-Kind) Grantees are not required to submit any additional documentation to the DNR other than rates to be used in force account for salaries and wages, employee benefit costs, and agency-owned equipment rental . This should be done with the first reimbursement request (see Attachment F) . All documents relating to force account are to be kept on file until audit is performed. 20.05 Construction by Donation Grantees should use the following criteria in establishing values of donated goods and services: a. Material and Supplies - Use the current market value of the material or supplies. Local vendors can provide these values which must be documented in grantee' s files. b. Labor Costs - Apply the rate the volunteer usually earns for his/her trade if he/she is skilled in construction work. Apply the rate for general labor used in area if the volunteer is not skilled in construction work. Contact the nearest Employment Security Office for rates which must be documented in grantee's files. c. Equipment Rates - Must be based on the current cost to rent the particular equipment within the local area. This must be documented in grantee's files. 21 . Required Documentation - Acquisition Projects When claiming reimbursement on acquisition projects grantees are required to submit, for each parcel , one copy of the following documents along with a copy of the DNR invoice voucher and an acquisition project billing checklist (Attachment D) : 1 . Recorded Deed. 2. Title Insurance Policy. 3. Ten year History of Conveyance. 4. Proof of payment (Copy of cancelled warrants, both sides, or copy of invoice voucher showing warrant number, or copy of escrow settlement statement. ) 5. Recorded "Deed of Right to Use Land for Public Aquatic Lands Access Purposes. " (See IAC Participation Manual #3) 6. Copy of offer to property owner to accompany appraiser. 7., Copy of Statement of Just Compensation as signed by the owner. (See IAC Participation Manual #3) 8. Statement that all incidental costs accruing to the owner were paid. 9. If relocation was required, submit a copy of the following: 8 a. Relocation Plan. b. Written notice of benefits to relocate. c. Statement of right to appeal . d. Copy of appropriate claim form - Series D1-380 or equivalent, along with copies of cancelled warrants (both sides) , or copy of invoice voucher showing warrant number. e. Certification that replacement housing is decent, safe, and sanitary. 10. If eminent domain was used, disregard above 1 through 8 and submit the following: a. Court Award Document. b. Proof of payment - copy of cancelled warrant - both sides, or copy of invoice voucher showing warrant number, or receipt from Court Clerk. c. Recorded "Deed of Right to Use Land for Public Aquatic Land Access Purposes. " d. If relocation was required, submit copies of documentation per nine above. 11. If tidelands, bedlands, or shorelands are involved, the Grantee shall be responsible• for demonstrating that any tidelands, bedlands, or shorelands purchased under this Agreement were previously sold by the state and that such lands are not subject to any conditions which would have automatically reverted ownership to the state. 22. Record Retainage and Audit All records relevant to an Aquatic Lands Enhancement Account funded project must be on file with the grantee and are subject to audit by both state and federal agencies and inspection by the Department of Natural Resources. The cost of the audit will be borne by the grantee. Audits will be conducted by the State Auditor's Office, Division of Municipal Corporations, as part of their regular audit program for local agencies of government. If the auditor' s inspection of the records discloses any charges incorrectly claimed and reimbursed, the grantee must make cash restitution of such incorrect amounts to the DNR for deposit to the Aquatic Land Enhancement Account. 23. Filling Out the Invoice Voucher (See Attachment A) Item 1. Name and address where the warrant is to be sent. 2. Signature and title of authorized official responsible for maintaining the official financial records. 9 3. Billing Period. 4. Project Name. 5. ALEA Project Number. 6. Current Expenditures eligible for ALEA reimbursement. Please list these according to the identified cost categories . Attach appropriate documentation. See Section 15.1 (a) of the Grant Agreement for restrictions on preliminary expenses. 7. List grantee contributions as they relate to the identified cost categories. Attach appropriate documentation. 8. Total expenses eligible for ALEA this billing. 9. Total expense reflecting grantee' s share. 10. Current ALEA disbursement request - this should be the same as line 8. 11. Eligible ALEA expenditures to date in each category. 12. Expenditures to date paid by grantee in each category. 13. Total of column 11 . 14. Total of column 12. Procecur 10 ATTACHMENT A FORM STATE OF WASHINGTON ..la AGENCY USE ONLY a19-a 0INVOICE VOUCHER - N .p,w', * fro. ,Re• 5 55) • F8Ei1CM�1W. LOC�'�1D11 CODE. AGENCY NAME 490 52 RCW 39 34 Department of Natural Resources Encumbrance No. INSTRUCTIONS TO VENDOR OR CLAIMANT Submit this form in MailStoplSSofQW-2 1 Aauatic Lc372Cj5 triplicate to claim payment for materials. merchandise or services. Mail Show complete detail for each item Olympia, WA 98504 (Warrant is to be payable to VENDOR OR CLAIMANT ) Vendor's Certificate. I hereby certify under penalty of perjury that the nems and totals listed herein are proper charges for materials. 1 merchandise or services furnished to the State of Washington.and that all goods furnished ands or services rendered have been provided without discrimination on the grounds of race.creed.color.national origin,sex.or age. BY (SIGN IN INK) (TITLE) ----'--- (DATE) -- C 1 'rojec: Name Perioi 1 3 4 5 Expenditures Since Total Expenditures i Last Billing To Date :atecories: ALEA Share Grantee Share ALEA Share Grantee Share 7 11 12 �CG:J ,s'tion Land and Structures Otner ;eye ooment Preliminary Expenses.. . Architectural and Engineering Construction and Project 1 3 1 4 improvements 8 9 Total. 10 CERTIFICATION FOR PAYMENT Currnt ALEA ReiMbursanent Request FOR ALEA USE ONLY BELOW THIS LINE Division Manager . Date l Approved Disbursement Amount • "ot-mu is '- � Oats Project Manager Amount. . LE.t,e Amount. . . . l ALE:. Reimbursement i i , NO PIECES RECEIVED BY DATE RECEIVED _et?i'iaOe: „ Amount PREPAID SKIPPING DOCUMENT Ni..) COLLECT xRREn "CC :.ATE .UR DOC NO REF DOC NO VENDOR NUMBER VENDOR MESSAGE _ woes SUB SUB UB AMOUNT INVOICE NUMBER RJ (-OE C f0 t,PPN PROD r T P y RIAS INDEX ! Ca TOM tl.RSSI 081 081 081 C .JF 000E n fl>K1 Oil t1 MU f _- --- 02R 9BH . . I --- — - - -- • • i i 1I I • 1 I, l 1 I • _, I i 1 1 1 i I - i I I I I I WARRANT TOTAL WARRANT NUMBER :OPROVEC FOR PAYMENT BY DATE -A til-A--t- Attachment B INTERIM PROGRESS REPORT NOTE: AN INTERIM PROGRESS REPORT MUST ACCOMPANY EACH BILLING. Agency Project WORK REPORT: Briefly describe work accomplishments to which this particular voucher pertains. SIGNATURE TITLE DATE attach.b • Attachment C FINAL PROJECT REPORT NOTE: This report must accompany final billings . Agency Project Number Project Period Project Title Work Report: Describe work accomplished, major deviations from proposal , etc. Post-Construction Certification: If this report applies to a development project, I hereby certify that construction of Project Number has been completed in accordance with the original and revised plans and specifications on file. The plans and specifications are consistent with scope of the project approved by the Department of Natural Resources. Signature Title Date attach.c BILLING CHECKLIST FOR ACQUISITION P°OJECTS ATTACHMENT D AGENCY NUMBER PROJECT VOUCHER NO. PARCELS APPRAISAL REVIEW ( ) Complete NOTES: Date W —• a , W W - U W W (l1 W CC U a_ — a ct a_ W U W i C Q Q CL z fil DOCUMENT • BILLING VOUCHER RECORDED DEED TITLE INSURANCE TEN YEAR CONVEYANCE PROOF OF PAYMENT DEED OF RIGHT OFFER OF APPRAISER ACCOMPANIMENT OFFER OF JUST COMPENSATION (WITH RELOCATION ELIGIBILITY INFORMATION) INCIDENTAL COST STATEMENT IFRELOCATION REQUIRED: A. RELOCATION PLAN B. NOTICE OF BENEFITS C. STATEMENT OF APPEAL D. CLAIM FORMS AND PROOF OF PAYMENT E. REPLACEMENT HOUSING CERTIFICATION (IS LEGAL DESCRIPTION DESCRIPTION DEED .11■■■■■■■■■■ IDENTICAL APPRAISAL 11.■■■.■■.■■■ ON EACH Ti TLE INSURANCE 1111.■■■■■■■■. OF THESE?) AGREEMENT 111.11■■■■■■■■. DEED OF RIGHT TO USE 11111.1111111111.■■■■■ Attachment E Determining Value for In-Kind Contributions Volunteer Services The work performed must be an integral and necessary part of project. The time of a person donating services should be valued at the rate paid to a general laborer unless the person is professionally skilled in the work which they are performing (for example, a plumber working on the pipes or a mason doing the brick work) . In the case of such specialized skills, rates should be consistent with those paid for similar work in other activities. If the work is being done by an employee from other than the project sponsor, the services will be valued at that employee' s regular rate of pay (excluding fringe benefits and overhead) providing these services are in the same skill for which the employee is normally paid. Equipment Usage Equipment use changes incurred specifically for and in direct benefit to the project must be adequately supported. Valuation should be determined by the cost of operating the equipment, not what renting a similar piece of equipment would be. The services of an operator would be valued separately as discussed in "Volunteer Services", above. Materials Values assigned to donated materials should be reasonable and should reflect the lower of the donor's cost or current market value at the time of receipt by the project. Real Property The value should be established by an independent appraiser. Valuations for DNR matching share must be reviewed by appraisers with the Department of Transportation. Sponsor-furnished Employees When employees are working on directly related tasks their time may be used by the project sponsor. The value assigned would be that shown on the sponsor's records. The amount of time used may not be used as part of another project simultaneously. Sponsor-furnished Equipment The value assigned to sponsor-owned equipment may not exceed that which is determined from the sponsor' s records as actual costs of the use of that equipment. • • • Attachment F NORM STATE OF WASHINGTON 419-A INVOICE VOUCHERz • IR.. 5 55) �'• ... AGENCY NO. LOCATION CAGENCY USE ONLY ODE P.L Oat MET* IeO. AGENCY'NAME • 490 52 RCI 39 34 Department of Natural Resources Encumbrance No. Division ofAquaticAquatic Lands INSTRUCTIONS TO VENDOR OR CLAIMANT. Submit this form it Mail StopQW triplicate to claim payment for materials, merchandise or services 4 Snow complete detail for each item Olympia, WA 98504 VENDOR OR CLAIMANT (Warrant u to be payable to) Vendor's Certificate. I hereov certify under penalty of penury trial the items and totals listed herein are proper charges for materials merchandise or services furnished to the State of Washington.and that al goods furnished and:or services rendered have been provided withoir discrimination on the grounds of race.creed.color,national origin.sex.of age. BY (SIGN IN INK) (TITLE) (DATE) i)n0 Period Project Name Project No. 1 • Expenditures Since Total Expenditures Last Billing To Date Cast Cateaories: ALEA Share Grantee Share ALEA Share Grantee Share Acouislt ion Land and Structures Other Development Preliminary Expenses Arcnitectural and Engineering Construction and Project improvements Total CERTIFICATION FOR PAYMENT Current ALEA Reimbursement Request FOR ALEA USE ONLY BELOW THIS LINE Division Manager Date �cinc rcRTu is Approved Disbursement Amount grantee: Amount Project Manager Date ALEA Amount Ketainaoe- 7 Amount Reimbursement N CARRIER SHIPPING DOCUMENT NO COLLECT PREPAID NO PIECES RECEIVED BY DATE RECEIVED DOC DATE CUR DOC NO REF DOC NO VENDOR NUMBER VENDOR MESSAGE REF TRANS rD APPN FROG ' $1!• PIED ORG an/ 'won SUB SUB sur CODE p F17O DTE ercEA NOEI P1/11-47 PIOf MUINDEX Ca TDMI I OBI • OBI 051B kt Nt INVOICF trlIEIER U 02R 913111 t ; t 1 • I • 1 1 1 i I i • I � i I' ;y } i I 1 1 I 1 1 ' 1_ 1 I I • I I c 1 1 t 1 1 • lel.---—. ._ I I 1I I 1 APPROVED FOR PAYMENT B` DATEWARRANT TOTAL WARRANT NUMBER •A 19-A—S.E • I In-Kind Con t r I but ion. s P ro j ect 12C1A-k 1,4e. tale_ • Cost Centers Ref Donor Con t r bu i on I rridTv.i dual or Type of equipment , 14o. . TOTAL organ i zat ion) material or labor) SCALvliet5 (.41 e• _ _ -P.7.0 LLp,e 2-7.c)c) 34.L95 _6_701_ _ ke I) 3 2--04' 7__Lo _ 4 V_AD • L S-e)."-"' 2 L57 or, r,L1 t- 323.03 - - • _ -- - - - _ . - . --• - _ . — — - - 1 • __ In-Kind Contribution* i ' Project Ref Donor Contribution Cost Centers No. Individual or (Type of equipment , TOTAL organization) material or labor) f . Szmple Accounting Forms Time Sheet_ • Name (Cock, prc4'e2 Ref . Number 12-4P( Occupation t'✓tasov Project ' ,r —=.'e LAKE S.S . Number 1z--5-41= f,799 )ates WorkeC;iours '.iorxect Rare I Value boecific Work Performed 4- 18-7/ I 67- 12-- I 7.---55-- i 7.o.f' melee„ 4Qe� o;� dei7 aLs Personal 4-1 e-r/ t I 4 • eo -� 2-.470 5et si'oi/e_ aeiert-- .7' coo II Services 1 t I Signature of Donor Signature of Supervisor Equipment Utilization Donor 12ockeQ C ' -' t Ref. Number E--o( Type CA-7- Project Pik QT 44,, L-14_42_ Model -(e fates Worked'ours Worked Rate Value pecific Work Performed Equipment 4--it-g/ I 15,-4:2- l 1 6, .540 -7,2--PC' CleaRed Resfn-.•..r S,T; Useage c4.-Ls'-7/ I - 3 1.(,. oo 3 z,'cc C-leR B7/ /7b4 i" l-Q uR?T Stl& I - (?„,. „tzPA ,_9_ _.1...., _ Signature of Operator Signature of Supervisor Materials Receipt Ref. Number /1 Project (�w.ix of Date Rc'd { .`�aterials 14 Units I Value t .. q_/?-1(____I -7-)44 4c 8 4/...t 4,,e4le I so I //�= 2-12 4. 4 peic I �o /some "aterials �� � Comparable Tendons Value Donor Delivered By lam t-- u- "t • Received By_ J. / � ' i IA 7 0 -t • I l.h.��--( ( �"? 9 so I Sample Accounting Forms • Time Sheet • Name Ref. Number Occupation Project S.S. Number Dates Worked'iours Worked Rate Value Specific WorK Performed Personal Services Signature of Donor Sianature of Supervisor Equipment Utilization Donor_ Ref. Number Type Project Model Dates Workediours Worked Rate Value Specific Work Performed Equipment Useage Signature of Operator Signature of Supervisor Materials Receipt Ref. Number Project Date Rc'd Materials # Units Value Materials Donor Comparable Vendors Value Delivered By Received By EXHIBIT IV Special Conditions ALEA #: AL-91-04 Applicant: City of Renton Project: Cedar River Trail Development and Interpretive ALEA review of the interpretive signing at a point where final sketches are available but changes can still be made. Grantee shall provide: (a) ALEA approved credit sign. (b) Safe public parking and access to the site.