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Home My WebLink AboutCouncil 02/26/2007 AGENDA RENTON CITY COUNCIL REGULAR MEETING February 26,2007 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION: Kennydale United Methodist Church Day-March 4, 2007 4. SPECIAL PRESENTATIONS: a. Community Services Department accreditation recognition b. Recognition of First Savings Bank's donation to Housing Repair Program 5. PUBLIC HEARINGS: a. Annexation and future zoning of 15.47 acres located in the vicinity of SE 95th Pl. and Union Ave. NE (Perkins) b. City Code amendments concerning: R-4 zone development clustering; R-1, R-4, and R-8 zone design standards; tree retention; and animal regulations 6. ADMINISTRATIVE REPORT 7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 8. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 2/12/2007. Council concur. b. City Clerk reports appeal of Hearing Examiner's decision regarding the Puget Colony Homes Short Plat(SHP-06-146); appeal filed by Frank Jay Cook,4910 NE 1st Ct., Renton, 98059, accompanied by required fee. The appeal packet includes one additional letter received as allowed by City Code. Refer to Planning and Development Committee. Consideration of the appeal by the City Council shall be based solely upon the record,the Hearing Examiner's report, the notice of appeal and additional submissions by parties(RMC 4-8-110F.6.). c. Community Services Department submits CAG-05-194, Renton Community Center Storage Room Additions; and requests approval of the project, authorization for final pay estimate in the amount of$4,376.21, commencement of 60-day lien period, and release of retained amount of $7,994.55 to Flag Construction Company, Inc., contractor, if all required releases are obtained. Council concur. d. Community Services Department requests approval of a sole source contract in the amount of $53,170.56 with Benz Air Engineering Co., Inc. to install a Nederman Vehicle Exhaust Extraction System at Fire Station#11. Council concur. e. Community Services Department recommends approval of a contract in the amount of$117,210 with Miriam Pollack+Associates to develop the Renton Library Master Plan. Council concur. f. Community Services Department requests approval to name the new park located at 233 Union Ave. NE "Heritage Park." Council concur. (CONTINUED ON REVERSE SIDE) g. Economic Development,Neighborhoods and Strategic Planning Department submits proposed 2007 Comprehensive Plan amendments (seven map amendments and one text amendment). Refer to Planning and Development Committee and Planning Commission. h. Economic Development,Neighborhoods and Strategic Planning Department recommends �r.r►` approval to rescind the moratorium on sewer availability for new subdivisions within the East Renton Plateau Potential Annexation Area. Council concur. (See 11.a. for resolution.) i. Hearing Examiner recommends approval, with conditions, of the Laurelhurst Division 3 Preliminary Plat(PP-06-131); 14 single-family lots on 2.4 acres located at 272 Bremerton Ave. NE Council concur. j. Human Services Division recommends endorsement of the Committee to End Homelessness in King County's plan entitled "A Roof over Every Bed in King County: Our Community's Ten- Year Plan to End Homelessness." Refer to Committee of the Whole. k. Planning/Building/Public Works Department recommends approval of a sole source purchase of an Asphalt Zipper Model 550 pavement grinder from Northwest Grinding Equipment, Inc. in the amount of$102,000. Council concur. I. Technical Services Division reports receipt of appraisal performed for the vacation of portion of Field Ave. NE, north of NE 2nd St. (VAC-06-004; petitioner ESM Consulting Engineers), and requests that Council accept the appraisal and set compensation at$6,850 for the right-of-way. Refer to Planning and Development Committee. m. Technical Services Division reports receipt of appraisal performed for the vacation of portion of walkway between NW 6th St. and Rainier Ave. N. (VAC-05-002;petitioner Jack Alhadeff), and requests that Council accept the appraisal and set compensation at $7,500 for the right-of-way. Refer to Planning and Development Committee. n. Technical Services Division reports receipt of appraisal performed for the vacation of portion of walkway between NW 6th St. and Rainier Ave. N. (VAC-06-001; Jack Alhadeff), and requests that Council accept the appraisal and set compensation at$12,250 for the right-of-way. Refer to Planning and Development Committee. o. Utility Systems Division recommends approval of an agreement with Washington State Department of Transportation in the amount of$100,000 for the design of the relocation of the karae water line at Benson Rd. S. and the I-405 overpass. WSDOT will reimburse the City$50,000. Council concur. (See 11.b. for resolution.) p. Utility Systems Division requests authorization to establish the Central Plateau Interceptor Phase II Special Assessment District in the estimated amount of$1,941,352.55 to ensure that project costs are equitably distributed to those who benefit. Refer to Utilities Committee. q. Utility Systems Division recommends approval of Amendment#4 to CAG-03-160, King County- Suburban City contract,accepting$25,038.18 for Renton's 2007 Local Hazardous Waste Management Program. Council concur. (See 11.c. for resolution.) 9. CORRESPONDENCE 10. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee of the Whole: Benson Hill Communities Annexation b. Finance Committee: Vouchers; Business License Billing Cycle c. Planning&Development Committee: Kennydale Blueberry Farm Comprehensive Plan Amendment* (tabled on 2/12/2007) d. Transportation(Aviation) Committee: Temporary Closure of SW 34th St.*; AirO, Inc. Airport Lease Addendum e. Utilities Committee: Wyman Latecomer Agreement 11. RESOLUTIONS AND ORDINANCES Resolutions: a. Rescinding a moratorium on sewer availability for new subdivisions within the East Renton Plateau Potential Annexation Area(see 8.h.) (CONTINUED ON NEXT PAGE) b. Agreement with WSDOT re: Benson Rd. S. water line(see 8.o.) c. 2007 Local Hazardous Waste Management Program grant contract(see 8.q.) d. Temporary closure of SW 34th St. (see 10.d.) fir✓ Ordinances for first reading: a. Approving the Perkins Annexation(see 5.a.) b. Establishing R-4 zoning for the Perkins Annexation area(see 5.a.) c. Issaquah and Kent School District impact fees(Council approved 12/12/2007) d. Amending 2007 Budget by transferring funds for temporary Parks Maintenance Facility(Council approved 12/12/2007) e. Kennydale Blueberry Farm property rezone from RC to R-4 (see 10.c.) Ordinances for second and final reading: a. Adding two new members to Human Services Advisory Committee(1st reading 12/12/2007) b. Adding two new voting members to Airport Advisory Committee (1st reading 12/12/2007) 12. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 13. AUDIENCE COMMENT 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 5 p.m. Kennydale Blueberry Farm; New Park Naming; Benson Hill Communities Annexation 111111.? • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM RENTON CITY COUNCIL Regular Meeting February 26, 2007 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TONI NELSON, Council President; RANDY CORMAN; DON PERSSON; COUNCILMEMBERS MARCI PALMER; TERRI BRIERE; DENIS LAW; DAN CLAWSON. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; TERRY HIGASHIYAMA, Community Services Administrator; LESLIE BETLACH, Parks Director; PETER RENNER, Facilities Director; GERALD RERECICH, Recreation Director; TIM LAWLESS, Housing Repair Coordinator; PREETI SHRIDHAR, Communications Director; REBECCA LIND, Planning Manager; DON ERICKSON, Senior Planner; MARTY WINE, Assistant CAO; CHIEF I. DAVID DANIELS, Fire Department; COMMANDER CHARLES MARSALISI, Police Department. PROCLAMATION A proclamation by Mayor Keolker was read declaring the day of March 4, Kennydale United Methodist 2007,to be "Kennydale United Methodist Church Day" in the City of Renton Church Day - March 4, 2007 and encouraging all citizens to join in this special observance. MOVED BY LAW, SECONDED BY NELSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Pauline Kirkland and Sharry Deszo accepted the proclamation. SPECIAL Community Services Administrator Higashiyama announced that the PRESENTATIONS Community Services Department passed its second accreditation and is the first Community Services: in the State in community service parks and recreation to reach the five-year Accreditation Recognition reaccreditation program. She emphasized that the biggest goal of the department is to make sure that the best customer service is being provided, and meeting the accreditation's 155 standards aids in that endeavor. Ms. Higashiyama recognized the efforts of the Community Services Department's ten boards and commissions, as well the efforts of staff. Human Services: Housing Housing Repair Coordinator Lawless explained that the Housing Repair Repair Assistance Program, Assistance Program provides free health and safety related services for eligible First Savings Bank of Renton low-to-moderate income homeowners in Renton. He reported that the program Grant is primarily funded by federal Community Development Block Grants, which have declined over the past several years. Mr. Lawless recognized First Savings Bank of Renton for its support of the Housing Repair Assistance Program, acknowledging the bank's 2007 donation in the amount of$30,000. He noted that over the years, the bank has contributed a total of$155,000 to the program. Senior Vice President and Chief Lending Officer Bob Gagnier and Community Reinvestment Officer Mark Fehr were presented with an award and certificate in honor of the bank's continued support. Mr. Gagnier expressed appreciation for the recognition, noting that this is the tenth year of First Savings Bank of Renton's involvement in the program. PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Annexation: Perkins, SE 95th accordance with local and State laws, Mayor Keolker opened the public hearing P1 & 128th Ave SE to consider the proposed annexation and zoning of 15.47 acres (including the February 26,2007 Renton City Council Minutes Page 59 abutting street right-of-way) generally bounded by Union Ave. NE(132nd Ave. SE)on the east, SE 95th Way, if extended,on the north, SE 96th St., if extended, on the south, and 128th Ave. SE, if extended, on the west(Perkins). Senior Planner Erickson reported that three single-family dwellings currently exist on the site and over 80 percent of the site is vacant. He noted the following: the site drains to May Creek, most of the site slopes down to the north, and a 65-foot change in elevation exists between the southern and northern boundaries. Reviewing the public services, he said the site is served by Fire District#25, Renton water and sewer, and the Renton School District. Continuing, Mr. Erickson stated that the site's existing King County zoning is R-4(four dwelling units per gross acre), and the City's Comprehensive Plan designates the site as Residential Low Density, for which R-4 (four dwelling units per net acre) zoning is recommended. He stated that the fiscal impact analysis indicates a surplus of$11,403 at full development, assuming 43 new single-family homes with an average assessed value of$450,000, and a one- time parks acquisition and development cost of$15,213. In conclusion, Mr. Erickson pointed out that the annexation proposal is consistent with the City's annexation policies and business plan. Public comment was invited. There being none, it was MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ACCEPT THE PERKINS ANNEXATION AS APPROVED BY THE BOUNDARY REVIEW BOARD AND ADOPT THE RELATED ORDINANCES. CARRIED. (See page 66 for ordinances.) Planning: City Code Amends This being the date set and proper notices having been posted and published in re R-4 Zone&Tree Retention accordance with local and State laws, Mayor Keolker opened the public hearing &Animal Regulations to consider City Code amendments pertaining to: R-4 zone development clustering; R-1, R-4, and R-8 zone design standards; tree retention; and animal regulations. MOVED BY NELSON, SECONDED BY CLAWSON, COUNCIL POSTPONE THE PUBLIC HEARING UNTIL 3/12/2007. CARRIED. ADMINISTRATIVE Chief Administrative Officer Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2007 and beyond. Items noted included: * The Crisis Clinic's 211 Community Information Line provides information and referral services to all King County residents about the social service system. The service can be accessed from a land line by dialing 211 and from a cellular telephone by dialing 206-461-3200 or 1-800-621-4636. * The Annual "Play it Safe" Festival, held on February 22 at the Community Center, was attended by over 150 kids ages 12 and under and their parents. Planning: Multipurpose Events Mayor Keolker reported that the ownership of the Sonics and Storm Center(Sonics & Storm professional basketball teams have chosen Renton as their preferred site for a Basketball) multipurpose events center. She noted that the potential economic opportunities of the arena go beyond Renton's borders. The Mayor stated her belief that the "No New Taxes" proposal laid out for the State Legislature is sound and worthy of City support. February 26,2007 Renton City Council Minutes Page 60 Mayor Keolker assured that no commitments have been made regarding City investment in the facility. She stated that if the City can be assured of new revenue to the City, the Council will be asked to consider making an investment at a level proportionate with those new revenues, as done with other economic development projects in the City. Mayor Keolker indicated that a dialogue with the community has started and will continue in order to consider the opportunities, challenges, and impacts that the facility poses. She noted that information about the potential events center is available on the City's website. The Mayor reported that as an initial step, a consultant will be hired in the amount of$20,000 to conduct an economic analysis, and a strategic advisor will be retained for the amount of$10,000. She stated that working with the neighborhoods most impacted by the development is another significant component during this evaluation process. Mayor Keolker pointed out that Council will discuss the proposed neighborhood study during its upcoming retreat. She indicated that regardless of the final outcome, the City is benefiting by being selected as the preferred site. AUDIENCE COMMENT Karen Finnicum, 1302 Aberdeen Ave. NE, Renton, 98056, spoke on the topic of Citizen Comment: Finnicum- the Kennydale Blueberry Farm rezone. She displayed photographs of the area, 2006 Comprehensive Plan and expressed concerns regarding the accumulation of water and the damage to Amendments, Kennydale the wetland. Saying that the wetland damage must stop, Ms. Finnicum asked Blueberry Farm that zoning decisions regarding the farm property not be made until the situation is fully understood. Citizen Comment: Collins-Jet Bill Collins,420 Cedar Ave. S., Renton, 98057, voiced concern regarding the Center at Airport proposed jet center at the Renton Airport. He stated that since specific types of aircraft cannot be excluded from using the airport,the likelihood of extremely loud jet aircraft take-offs and landings is certain. Mr. Collins asked that Council consider the noise impacts on the community when making a decision on the matter. Citizen Comment: Hicks - Barb Hicks, 10402 151st Ave. SE, Renton, 98059, expressed opposition to the 2006 Comprehensive Plan rezone of the Kennydale Blueberry Farm,noting the following: the rezone is Amendments, Kennydale solely for the personal gain of the applicant, R-4 zoning has not ensured Blueberry Farm protection on adjacent property,the exact location and extent of the wetland on the site is unknown, a majority of citizens have spoken against the rezone, and jurisdictional wetlands are protected by the federal Clean Water Act. Ms. Hicks stated that this resource and its protection should be valued higher than the benefit received by one property owner. Citizen Comment: Gabrielson - Karol Gabrielson, 2001 NE 20th St., Renton, 98056, displayed photographs of 2006 Comprehensive Plan the Kennydale Blueberry Farm and adjacent property, expressing concern Amendments, Kennydale regarding the accumulation of water. She stated her fear that rezoning the farm Blueberry Farm property to R-4 will not protect the wetland, as R-4 zoning has not protected other areas in the artesian system. Ms. Gabrielson asked that the City become more familiar with the area and deny the rezone request. Citizen Comment: O'Connor- William O'Connor, 10402 151st Ave. SE, Renton, 98059, stated that rezoning 2006 Comprehensive Plan the Kennydale Blueberry Farm property to R-4 will only raise expectations for Amendments, Kennydale more development,resulting in the City being pressured to issue variances and Blueberry Farm waivers. He indicated that the property is appropriately zoned at Resource Conservation. February 26,2007 Renton City Council Minutes Page 61 Citizen Comment: Hope- Jerry Hope, 17016 128th Ave. SE, Renton, 98058, indicated that there is strong Benson Hill Communities support for the Benson Hill Communities Annexation, noting that annexation of Annexation, S 200th St& this area to Renton is in the best interests of the community, King County, and 128th Ave SE Renton. Citizen Comment: Reiter- Tom Reiter, 18001 113th Ave. SE, Renton, 98055, described the effort that has Benson Hill Communities been made towards the annexation of the Benson Hill communities to Renton. Annexation, S 200th St& Mr. Reiter said the signatures for the annexation petition were quickly obtained, 128th Ave SE and he thanked the City for its consideration of the matter. Citizen Comment: Linton- Richard Linton, 17041 130th Ave. SE, Renton, 98058, stated that Renton has Benson Hill Communities grown over the years and has the potential to be even more fantastic than it is Annexation, S 200th St& now. Mr. Linton indicated that he and others in the Benson Hill and Renton 128th Ave SE Park areas are interested in annexing to Renton. He noted that the turnout at the election would be very good if the issue were to be placed on the ballot. Citizen Comment: Leviton - Jay Leviton, 18204 143rd Ave. SE, Renton, 98058, speaking on behalf of the Multipurpose Events Center Renton Chamber of Commerce Board of Directors, conveyed the chamber's (Sonics & Storm Basketball), enthusiasm for Renton being chosen as the preferred site for the Sonic's Chamber Support Resolution multipurpose event center. Mr. Leviton read a Renton Chamber of Commerce Board Resolution, which supports the concept of Renton becoming the future home of the Seattle Supersonics and Storm basketball teams and urges the Mayor and Council to continue to support this project while exercising due diligence. Citizen Comment: Johnson- Steve Johnson, Renton Chamber of Commerce Vice President, 139 Union Ave. Multipurpose Events Center NE, Unit 1, Renton, 98059, stated that the siting of the Sonic's multipurpose (Sonics & Storm Basketball), event center in Renton will benefit the business community, and he asked Chamber Support•Resolution Council to pursue this opportunity while exercising due diligence. Citizen Comment: Rider- Susan Rider, 1835 NE 20th St., Renton, 98056, expressed her desire that the 2006 Comprehensive Plan City base its decision regarding the Kennydale Blueberry Farm rezone on facts. Amendments, Kennydale She displayed photographs of the area showing the development occurring on Blueberry Farm property across from the blueberry farm and the damage to that property's wetland. Ms. Rider indicated that due to the lack of hydrology studies, the extent of the wetland is unknown. She stressed that accurate information is needed prior to a decision being made on the rezone, and asked the City to keep track of activities in this area. Citizen Comment: Puckett- Jerry Puckett, 15260 Oak Dr., Renton, 98058, reported that the New Life Wonderland Estates Mobile Church is making progress in obtaining signatures for the annexation-to-Renton Home Park, Annexation and petition for his area. He further reported that the owner of the Wonderland Permit Process Estates Mobile Home Park property, where he resides,has started the permit process in King County to build homes on the site. Mr. Puckett inquired as to whether the permit process will conclude in King County or be taken over by Renton if the property were to annex to Renton. Planning Manager Lind stated that if the area is annexed and a King County- approved preliminary plat exists, Renton will recognize the plat. Up until the time of preliminary plat approval, Renton would start over again with the review process. In response to Councilmember Corman's inquiries regarding the annexation process, Ms. Lind said the annexation proponent is using the property owner petition process. She noted that residents of the mobile home park cannot participate. Ms. Lind reported that signatures are currently being gathered for the 10%annexation petition. ............... February 26,2007 Renton City Council Minutes Page 62 Citizen Comment: Charnley- Timothy Charnley, 14140 SE 171st Way, Apt. E204, Renton, 98058, said the Wonderland Estates Mobile owner of the Wonderland Estates Mobile Home Park property is 10 percent of Home Park,Zoning and the way through the permitting process in King County. He expressed concern Annexation that unless King County and Renton enter into an interlocal agreement, the zoning will remain at R-12 for the property. Councilmember Corman stated that an interlocal agreement is not needed as the Council reserves the privilege to zone the property at the time it comes into Renton. Responding to Mr. Charnley's inquiry, Planning Manager Lind said the zoning text amendment change request for the property had been pending before the Planning and Development Committee due to an appeal that was filed. She noted that the appeal was recently withdrawn, and the matter will be brought back to Council for consideration. Citizen Comment: Jackson - David Jackson, 2419 Talbot Crest Dr. S., Renton, 98055, spoke on the topic of Jet Center at Airport the Renton Airport expansion. He noted the increased amount of air traffic that was experienced in Renton due to the closure of Boeing Field in August 2006. He expressed concern regarding the proposals that cater to corporate and private jets, saying that the environment of the Talbot Hill neighborhood will deteriorate as a result of the proposed airport expansion. Mr. Jackson urged Council to reject proposals to expand the airport above its current level, and he requested that the City consider applying larger landing fees for older generation jet engine aircraft. Councilmember Clawson pointed out that there is no expansion of the airport planned. Citizen Comment: Kawamura- Linda Kawamura, 17907 123rd Ct. SE, Renton, 98058, stated that she lives in Benson Hill Communities the Benson Hill communities annexation area and wants the opportunity to vote Annexation, S 200th St& to annex to the City of Renton. 128th Ave SE CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 2/12/2007. Council concur. 2/12/2007 Appeal: Puget Colony Homes City Clerk reported appeal of Hearing Examiner's decision regarding the Puget Short Plat, Cook, SHP-06-146 Colony Homes Short Plat; appeal filed by Frank Jay Cook, 4910 NE 1st Ct., Renton, 98059, accompanied by the required fee. The appeal packet included one additional letter from John R. Skochdopole as allowed by City Code. Refer to Planning and Development Committee. CAG: 05-194, Community Community Services Department submitted CAG-05-194, Renton Community Center Storage Room Center Storage Room Additions; and requested approval of the project, Additions, Flag Construction authorization for final pay estimate in the amount of$4,376.21, commencement of 60-day lien period, and release of retained amount of$7,994.55 to Flag Construction Company, Inc., contractor, if all required releases are obtained. Council concur. Community Services: Fire Community Services Department requested approval of a sole source contract in Station#11 Vehicle Exhaust the amount of$53,170.56 with Benz Air Engineering Co., Inc. to install a Extraction, Benz Air Nederman Vehicle Exhaust Extraction System at Fire Station#11. Council Engineering concur. I February 26,2007 Renton City Council Minutes Page 63 Community Services: Library Community Services Department recommended approval of a contract in the Master Plan, Miriam Pollack+ amount of$117,210 with Miriam Pollack+Associates to develop the Library Associates Master Plan. Council concur. Community Services: Heritage Community Services Department requested approval to name the new park Park Naming located at 233 Union Ave. NE "Heritage Park." Council concur. Comprehensive Plan: 2007 Economic Development, Neighborhoods and Strategic Planning Department Amendments submitted proposed 2007 Comprehensive Plan amendments(seven map amendments and one text amendment). Refer to Planning and Development Committee and Planning Commission. Utility: Sewer Moratorium in Economic Development, Neighborhoods and Strategic Planning Department East Renton Plateau PAA recommended approval to rescind the moratorium on sewer availability for new subdivisions within the East Renton Plateau Potential Annexation Area. Council concur. (See page 65 for resolution.) Plat: Laurelhurst Division 3, Hearing Examiner recommended approval, with conditions, of the Laurelhurst Bremerton Ave NE, PP-06-131 Division 3 Preliminary Plat; 14 single-family lots on 2.4 acres located at 272 Bremerton Ave. NE. Council concur. Human Services: Ten-Year Human Services Division recommended endorsement of the Committee to End Plan to End Homelessness Homelessness in King County's plan entitled "A Roof Over Every Bed in King Endorsement County: Our Community's Ten-Year Plan to End Homelessness." Refer to Committee of the Whole. Public Works: Pavement Planning/Building/Public Works Department recommended approval of a sole Grinder Purchase, Northwest source purchase of an Asphalt Zipper Model 550 pavement grinder from Grinding Equipment Northwest Grinding Equipment, Inc. in the amount of$102,000. Council concur. Vacation: Field Ave NE, ESM Technical Services Division reported receipt of appraisal performed for the Consulting Engineers, VAC- vacation of portion of Field Ave. NE, north of NE 2nd St. (VAC-06-004; 06-004 petitioner ESM Consulting Engineers), and requested Council accept the appraisal and set compensation at $6,850 for the right-of-way. Refer to Planning and Development Committee. Vacation: Walkway, NW 6th Technical Services Division reported receipt of appraisal performed for the St&Rainier Ave N, JDA vacation of portion of walkway between NW 6th St. and Rainier Ave. N. (VAC- Group, VAC-05-002 05-002;petitioner Jack Alhadeff),'and requested that Council accept the appraisal and set compensation at$7,500 for the right-of-way. Refer to Planning and Development Committee. Vacation: Walkway,NW 6th Technical Services Division reported receipt of appraisal performed for the St&Rainier Ave N, AHBL, vacation of portion of walkway between NW 6th St. and Rainier Ave. N. (VAC- VAC-06-001 06-001; Jack Alhadeff), and requested that Council accept the appraisal and set compensation at$12,250 for the right-of-way. Refer to Planning and Development Committee. Utility: Benson Rd S Water Utility Systems Division recommended approval of an agreement with Line Relocation, WSDOT Washington State Department of Transportation in the amount of$100,000 for the design of the relocation of the water line at Benson Rd. S. and the I-405 overpass. WSDOT will reimburse the City $50,000. Council concur. (See page 65 for resolution.) SAD: Central Plateau Utility Systems Division requested authorization to establish the Central Plateau Interceptor Phase II Interceptor Phase II Special Assessment District in the estimated amount of $1,941,352.55 to ensure that project costs are equitably distributed to those who benefit. Refer to Utilities Committee. 1 February 26,2007 Renton City Council Minutes Page 64 CAG: 03-160, 2006 Local Utility Systems Division recommended approval of Amendment#4 to CAG-03- Hazardous Waste Management 160, King County-Suburban City contract, accepting $25,038.18 for Renton's Program, King County Grant 2007 Local Hazardous Waste Management Program. Council concur. (See page 66 for resolution.) MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Council President Nelson presented a Committee of the Whole report Committee of the Whole recommending that Council set a public hearing on 3/12/2007 to consider the Annexation: Benson Hill Benson Hill Communities Notice of Intent to Commence Annexation 10% Communities, S 200th St& petition. 128th Ave SE The Committee further recommended that at the conclusion of the public hearing, Council consider the annexation petition and resolution calling for an election which would authorize the City Clerk to transmit the petition and resolution to the Clerk of the King County Council, King County Records and Elections, and the State of Washington Boundary Review Board for King County. MOVED BY NELSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report regarding the business Finance: Business License license billing cycle. The Committee was briefed on this issue and Billing Cycle recommended that no changes be made to the current policy at this time. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Vouchers Finance Committee Chair Persson presented a report recommending approval of Claim Vouchers 257083 - 257550 and two wire transfers totaling $2,285,858.68; and approval of Payroll Vouchers 67518 - 67782, one wire transfer, and 793 direct deposits totaling $2,514,022.88. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation(Aviation) Committee Chair Palmer presented a report Committee recommending approval of an addendum to the AirO, Inc. lease agreement, Airport: AirO Lease, LAG-03-002,to increase the building and ground lease rates. Using the Addendum#1, LAG-03-002 Consumer Price Index-Urban for the Seattle-Tacoma-Bremerton area to adjust the building lease rate, the rent increased from$25,930.44 to $28,114.06 per year, for the three-year period 11/1/2006 through 10/31/2009. Using a market appraisal to determine the current ground lease rate for 11/1/2006 through 10/31/2009, the ground lease rate shall increase from$30,420.63 to $41,720.25 the first year, and to $53,010.57 for the remaining two-year period ending 10/31/2009. This results in a combined annual rent of$81,124.63 plus leasehold tax. The Committee further recommended that the Mayor and City Clerk be authorized to sign the addendum to the lease agreement with AirO, Inc. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Streets: SW 34th St Closure, Transportation(Aviation) Committee Chair Palmer presented a report SW 34th St Culvert recommended concurrence in the staff recommendation to approve the Replacement Project temporary closure of SW 34th St. across Springbrook Creek between Lind Ave. SW and Oakesdale Ave. SW during the construction of the SW 34th St. Culvert mow 1 February 26,2007 Renton City Council Minutes Page 65 Replacement Project. The road closure will remain in effect 24 hours a day for approximately ten weeks from June 2007 through October 2007, with exact dates dependent on work progress. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY PALMER, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 66 for resolution.) Planning& Development MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL REMOVE Committee THE PLANNING AND DEVELOPMENT COMMITTEE REPORT Comprehensive Plan: 2006 REGARDING THE KENNYDALE BLUEBERRY FARM Amendments, Kennydale COMPREHENSIVE PLAN AMENDMENT FROM THE TABLE. CARRIED. Blueberry Farm Planning and Development Committee Vice Chair Clawson presented a report regarding the Kennydale Blueberry Farm Comprehensive Plan amendment and rezone request. The Committee recommended concurrence in the staff recommendation to deny the request for an amendment to the Comprehensive Plan map. The property should remain in the Residential Low Density land use designation. The Committee also recommended the following: • The property be rezoned to Residential-4 units per acre (R-4); • Special attention be paid to protecting the critical areas on this site at such time as this property applies for development permits; and • Special attention be paid to impacts from those nearby parcels upon the critical areas on this property as the parcels around this property apply for development permits. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 66 for ordinance.) Utilities Committee Utilities Committee Chair Clawson presented a report recommending Latecomer Agreement: concurrence in the staff recommendation to grant a final 15-year latecomer Wyman, Sewer Extension (SE agreement to Kevin Wyman for sewer main extension along SE 132nd St. The 132nd St), LA-05-003 Committee further recommended that staff be authorized to finalize the latecomer agreement per City Code. MOVED BY CLAWSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution#3857 A resolution was read rescinding a moratorium on sewer availability for new Utility: Sewer Moratorium in subdivisions within the East Renton Plateau Potential Annexation Area. East Renton Plateau PAA MOVED BY LAW, SECONDED BY CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3858 A resolution was read authorizing the Mayor and City Clerk to enter into an Utility: Benson Rd S Water interlocal agreement with Washington State Department of Transportation for Line Relocation, WSDOT designing the relocation of a water line in Benson Rd. S., entitled "Utility Preliminary Engineering Agreement UT01130 Work by Utility." MOVED BY PERSSON, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. 1 February 26,2007 Renton City Council Minutes Page 66 Resolution#3859 A resolution was read authorizing the Mayor and City Clerk to execute CAG: 03-160, 2006 Local Amendment#4 to the Suburban City contract between King County and the Hazardous Waste Management City of Renton for the 2007 Local Hazardous Waste Management Program. Program, King County Grant MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3860 A resolution was read authorizing the temporary closure of SW 34th St. Streets: SW 34th St Closure, (between Lind Ave. SW and Oakesdale Ave. SW)to all through traffic. SW 34th St Culvert MOVED BY BRIERE, SECONDED BY PALMER, COUNCIL ADOPT THE Replacement Project RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 3/5/2007 for second and final reading: Annexation: Perkins, SE 95th An ordinance was read annexing approximately 15.47 acres of property P1 & 128th Ave SE generally located along and south of SE 95th P1., if extended, and mostly west of Union Ave. NE (132nd Ave. SE); Perkins Annexation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 3/5/2007. CARRIED. Annexation: Perkins, R-4 An ordinance was read establishing the zoning classification for approximately Zoning 15.04 acres, located primarily west of 132nd Ave. SE and north of SE 98th St., if extended, with one parcel east of 132nd Ave. SE., annexed within the City of Renton from R-4 (Urban Residential - four dwelling units per acre, King County zoning)to R-4 (Residential - four dwelling units per acre, Renton zoning); Perkins Annexation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 3/5/2007. CARRIED. Finance: Impact Fees, Issaquah An ordinance was read changing the impact fee collection on behalf of the &Kent School Districts school districts within the City of Renton from $5,115 per new single-family home to $6,136 per new single-family home in the Issaquah School District and implementing an impact fee of$4,928 per new single-family home in the Kent School District. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 3/5/2007. CARRIED. Community Services: Parks An ordinance was read amending the 2007 Budget by transferring funds in the Maintenance Facility Sublease, amount of$259,000 from the 2007 designated Capital Reserve Fund for Parks United Rentals Northwest, Maintenance Facility, to the Parks Maintenance Facility Account, in order to Budget Amend provide for a temporary Parks Maintenance Facility. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 3/5/2007. CARRIED. Comprehensive Plan: 2006 An ordinance was read changing the zoning classification of certain properties Amendments, Kennydale within the City of Renton (Kennydale Blueberry Farm) from Resource Blueberry Farm Conservation(RC) to Residential - four dwelling units per acre (R-4) zoning; File No. LUA-05-159; CPA-2006-M-2. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 3/5/2007. CARRIED. The following ordinances were presented for second and final reading and adoption: Aimmiiiiiisrommorroommir February 26,2007 Renton City Council Minutes Page 67 Ordinance#5259 An ordinance was read amending Section 2-12-3, Appointment, of Chapter 12, Human Services: Advisory Human Services Advisory Committee, of Title II (Commissions and Boards)of Committee Member Increase City Code by adding two new members. MOVED BY LAW, SECONDED BY to Eleven PALMER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5260 An ordinance was read amending Section 2-17-2, Membership,of Chapter 17, Airport: Advisory Committee, Airport Advisory Committee, of Title II (Commissions and Boards)of City Two Additional Voting Code by adding two new voting members. MOVED BY LAW, SECONDED Members BY PALMER,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Councilmember Nelson reviewed the various announcements, events, and School District: Activities activities of the Renton School District, including: four teachers earned the honor of becoming National Board Certified Teachers; two McKnight Middle School students will represent Washington State and the U.S. as student ambassadors to Australia; and Highlands Elementary School hosted over 175 students and parents for a "Family Math Night." AUDIENCE COMMENT Mark Hancock,PO Box 88811, Seattle, 98138, resident of Kennydale, stated Citizen Comment: Hancock- that although he supports economic development, he does not support a jet Jet Center at Airport center at the Renton Airport as it will harm the quality of life in Renton. He pointed out that the Federal Aviation Administration will not allow Renton to restrict hours of use at the airport and jets are noisy,all-weather planes, which fly day and night and low over homes. Mr. Hancock noted the lack of jet center specifics, recommending that discussion occur that compares and contrasts the details of the three proposed alternates, as well as other possible uses for the airport property. He concluded that there has been no real effort to find other alternatives to a jet center. Councilmember Persson assured that no decisions have been made on any of the alternates, and everything that has been presented is still on the table. He stated that as the community outreach progresses,hybrids of the plans will arise. Citizen Comment: Stevens - Elizabeth Stevens, 353 Taylor Ave. NW, Renton, 98057, stated that complete Jet Center at Airport and unbiased data is important in decision making processes,including decisions being made for the Renton Airport. She expressed concern that a plan for the airport was developed, which quickly focused on a jet center without financial forecasting, environmental studies, and understanding about the impact on residential areas. Noting that a number of businesses would like the opportunity to be at the airport, Ms. Stevens said many of them will enhance the quality of life in Renton rather than damage it as corporate jets will. Citizen Comment: Stern- Jet Jeff Stern, 8411 S. 113th St., Seattle, 98178, indicated that he lives in the West Center at Airport Hill Potential Annexation Area, and noted that over half of the area will be affected by Renton's decision concerning its airport. He requested that community outreach include the West Hill community as well as other affected neighborhoods. Mr. Stern pointed out that the new light jets are still noisy, and the frequency of the noise is more intrusive than from prop planes. He stated that the City is considering increasing jet use at the airport while forecasting only a small amount of net revenue as a result, and while promoting more residential development near the airport. Mr. Stern concluded by voicing his support for less intrusive uses at the airport. February 26,2007 Renton City Council Minutes Page 68 Citizen Comment: Rider- Susan Rider, 1835 NE 20th St., Renton, 98056, thanked Councilmember 2006 Comprehensive Plan Corman for voting against the Kennydale Blueberry Farm rezone. She also Amendments, Kennydale thanked all Councilmembers for listening to everyone's concerns, and asked for Blueberry Farm support in protecting the wetland on the property. Citizen Comment: Puckett- Jerry Puckett, 15260 Oak Dr., Renton, 98058, invited everyone to the Wonderland Estates Mobile Wonderland Estates Mobile Home Park's Saturday pancake fundraisers, saying Home Park that Councilmembers could tour the property. Additionally, he noted the attention the mobile home park has received from the media. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 9:05 p.m.t eo-mAIAL �0• Zifici Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann February 26, 2007 v RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING February 26, 2007 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COUNCIL WORKSHOP WED., 2/28 & Business Plan Update; THURS., 3/01 Regional Transportation; 8 a.m. to 5 p.m. Annexation Policy; *Merrill Highlands Phase II Priorities &Process; Gardens at Airport Development Plan; Renton Centre, City Level of Service; 104 Burnett Ave. Capital Improvement Priorities; S., Large Economic Development Opportunities; Group/Media Emergency Management Room* COMMITTEE OF THE WHOLE MON., 3/05 Emerging Issues (Transportation & (Nelson) 6 p.m. Economic Development) *Council Conference Room* Approximately Homeless Count & Ten Year Plan to End 6:30 p.m. Homeless *Council Chambers* COMMUNITY SERVICES MON., 3/05 Human Services Advisory Committee (Corman) 5:30 p.m. Membership FINANCE (Persson) PLANNING & DEVELOPMENT THURS., 3/01 CANCELLED (Briere) PUBLIC SAFETY MON., 3/05 Jail Emerging Issues (briefing only) (Law) 4:30 p.m. TRANSPORTATION (AVIATION) (Palmer) UTILITIES THURS., 3/01 CANCELLED (Clawson) NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. U��Y 0 CITY OF RENTON o Mayor 'ePiO� Kathy Keolker �, NT 0-oda v n at-6 cy 1/1 Whereat; the Kennydale United Methodist Church will celebrate its 100th Anniversary on March 4, 2007, and is the first and only church in the Kennydale neighborhood of the city of Renton; and Whereat; they have provided an unbroken 100-year period of worship, community service, and social center; and Whereow, they continue to do so through sharing their facilities with the Renton Spanish- Speaking Seventh-Day Adventists, a Russian Baptist Church, and a preschool, as well as various music teachers and others through the years; and W herea4; they have sponsored youth groups, sports, and wholesome activities; and Where,; they faithfully contribute to the food bank, the clothes bank, Habitat for Humanity, Heifer missions,Noel House for women, Deaconess Children's Home, Atlantic Center for the homeless, and countless other community organizations; and New W here,; they are available to give assistance to anyone in the community who has an emergency, needing food, rent, or other assistance; and W herea., they have participated in national disaster relief and civil rights efforts, and local placement of traffic signs in the interests of safety for everyone in our parish; Now, 7 h -*re; I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim March 4, 2007, to be Kmnyclale/ U vu ItiletittodAzt aukr ,7,Day in the City of Renton, and I encourage all citizens to join me in this special observance. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 26th day of February, 2007. , iej getrett".,L/ Kat y K•• ker �: ��. ftii�j; Mayor of the City of Renton, Washington 00 1055 South Grady Way-Renton,Washington 98057-(425)430-6500% /A" 425)430-6523 RENTON �� AHEAD OF THE CURVE 4." This paper contains 50%receded material 30%nnct rnnce a. First Savings Bank of Renton First Savings Bank of Renton Dedicated to the Housing Repair Assistance Thank You from the City of Renton Program $125,000 Contributed thru 2006 February 26,2007 $30,000 for 2007 Services Offered Over the last ten years, the housing Health Related Safety Related program has helped an average of Indoor air quality Install smoke&carbon Clearing drain& monoxide detectors 178 families per year, with 760 Install, repair,&replace sewage blockage services. security lighting Repair heating systems Install locks& Installation of grab deadbolts bars, ramps,and toilets Install hot water tank security straps for earthquake preparedness • 1 Help for clients to remain independent Modifying bathrooms V`i'i,° r v{ y } .::';',44/, -:i.:•,:k.,,'-xt,.,',, Pfr91 ` } ; '��.. fig, 47-i , . ,, ‘,,, , .. - -:;.*!;i4c•:,::',. x Wit. '" ... i ? 1i11 Door knobs are difficult for older Levers solve this problemor disabled hands Hand held shower head,tub chair,grab bar&raised toilet seat increase the ( function for elderly and disabled. 7(1% of services are for those who are Stair and step repair is common. over 65 years of age. — nl 0 ,,-- '. "'.- .sem 't°, C�aPk� ; i"�+,�.R s j',� s � may'`" F Before After New handrails for increased safety 3, 2 . . Non slip surfaces make stairs, steps Ramp and hand rails enable clients to and ramps safer when wet. remain safe and independent in their homes. got - -,. it '.-}., <• 4, . ,....----,-, - -t E',- .- -• -0,,,,et ..- * ...... ;.,,,.! ,.. ,,,,,:kr,1::. - ;I - 1 ,---,-' 01188011T Before non-slip surface After non-slip surface • New Handrail New RampS.Landing Minor electrical repairs to improve safety and Water heater and furnace repair and security are common. replacement are common. _ .. -4.. nu i W Before After \ 1 .....,.— ' 01 - Before After 3 Volunteer groups help neighbors with the repair and maintenance of their homes. First Savings Bank of Renton I 4 43 em_ . $125,000 Contributed thru 2006 $30,000 committed for 2007 -- . Thank you for your continued support For more information call 425-430-6650 or go to www.Rentontra.govand search housing repair 4 CC. 2 7 PERKINS ANNEXATION PUBLIC HEARING CONSIDERATION OF FUTURE ZONING AND ACCEPTANCE OF ANNEXATION February 26, 2007 The 15.47-acre site is located in the City's Potential Annexation Area and is designated Residential Low Density (RLD) on the City's Comprehensive Plan Land Use Map. The site currently has King County R-4 zoning, which allows up to 6 units per gross acre with bonuses and the transfer of development rights. If Council accepts this annexation now that it has been approved by the Boundary Review Board (BRB) it, staff are recommending that the non-street portions be rezoned R-4, consistent with the RLD land use designation. The annexation site abuts the City on its eastern boundary. A small piece of 132nd Avenue SE (Union Avenue NE) is proposed to be included in this annexation. The site falls off abruptly to the north where it drains eventually into May Creek. Under RCW 35A.14.340, a minimum of two public hearings are required on annexation related rezones prior to their adoption. Tonight's hearing will be the second of these two required public hearings. As noted above, because future zoning has to be consistent with Comprehensive Plan Land Use Map designations, the Administration is recommending concurrent R-4 zoning consistent with the existing RLD Land Use Map designation, if Council decides of accept and effectuate this annexation by ordinance. The Administration is recommending that Council accept and effectuate the Perkins Annexation by ordinance and concurrently rezone it R-4 consistent with the Comp Plan RLD designation. The Administration had hoped to invoke the BRB's jurisdiction in order to expand this annexation's boundaries to the south to include Sierra Heights Elementary School. However, because of a recent Washington State Supreme Court ruling against the BRB's authority to make such expansions, the City decided against asking for the boundaries to be expanded to the south. It is now anticipated that Sierra Heights Elementary School will be annexed independently, at a future, as yet undetermined date. Hearing Handout 02-26-07.doc\ voisummeminomosimmillosilloommilloollimillmir £' tit'1 Si ' '" Y.; r Ott' 4f.-681. =yt. . .f �4 ' .. ."GT, 1!1 4.; - s„.- rr t5 I;,` -955th Yi ._ ... .•-9 >E 95th iso} - . ',, y } m St -«1� 7� )4-4.-„---t<-, . • .2 th t E 26 ,� ,1. c •l'' '2511'P€ ^ ' " - is lb Y. .. 22nd P¢ ... ., . .Cz;. . ;: '' \ ' ; :- .:: n NE 12rid sl.' ' FYI £2 :. : 'Vint t • ° y., . =.. . . . {� 0.1p ��,Q ily ° ` ,'M*'tin-5e ,. -:1 • -'s"i'i•� ,3x•. 'iL .-- N -:+ a- -• - ... - = Ate. .".-- NE" ;Sit).. . `" .. , _ • » r k <µ . • v } sf. J`` .:. S' 11' rtii - .-j. . -c" 4, �''' t- { C, .u' ... _ :t.. . Proposed Perkins Annexation C} 8(X) 1600 Ftgurs 1. Vicniitp Map ‘.. 1-.4.1,44,410..:Ik.ebapecvr,\eo##Ae,x4'. .d S#ta:jic VI .oig • ..+ r`R7tIBAe113CN'a fid&]m i k�,/1„r 15t J ki R:n+�h� e"."*.*'"-- city£1 Hearing Handout 02-26-07.doc\ r ;1r*t}, ,.7 fi c`�3�raL � td .;a to 46. tet. F. Perkins Annexation 2nd Public Hearing on Future Zoning and Pt on Annexation Effectuation February 26, 2007 1 ie. 4 I r t NPk('A•It 1.1;W('AS'Itt l ISLAND . .. I I Merritt II(Phase II) Perkins 52.7 ac 15.6 ac .\ Aster Park ,,,,,,_< i' 16.5 ac 17. - A} '-` rshall f:2 .7 ac. i I ' .Leitch L 16.2 ac. Hudson • .6 14ac. "` • I fi 3' IU ThI(WUA . , et NI1 "i .7 i ' .. }Benson Hill ^ •` - •„., Communities 2437.9 ac. Background • 60% Direct Petition submitted in December 2005 • First public hearing in June 2006 to accept 60% Direct Petition and consider future zoning • Notice of Intent package submitted to Boundary Review Board in October 2006 • Boundary Review Board approved annexation in December 2006 2 Background, continued • Council is being asked tonight whether it wishes to effectuate this annexation by ordinance, and if it does, • Whether to concurrently rezone the 15.04 acre non-street portion R-4, consistent with the RLD land use designation shown for it on City's Comp Plan Land Use Map Existing Conditions • PAA - Within Renton's Potential Annexation Area • Location — Immediately north of Sierra Heights Elementary School, mostly west of 132nd Avenue SE (Union Ave NE) • Size - + 15.47 acres, including abutting street ROW • Current Uses - 3 single-family dwellings 3 rr Existing Conditions - Vicinity • Over 80% of site (12.4 acres) currently vacant • Site is immediately north of Sierra Ht.s - . Elementary School • - Vicinity Map r ' Existing Conditions • Potential of 60 to 90 dwelling units on site with current County R-4 zoning �' i._ w.,. • Structures Map . . 4 4, Existing,,„ Conditions eN e A A * -, A fn may ains — • site dr ,,,,n feet .„.. 1 um) Creek 'rth to the north k t ' t Sensitive Areas Map Existing Conditions site -- _ Most of slopesnorth at • to the down 1s/0 . , ...0/ slope , ,.... e in , . , , { , between , . • 1 pvation 65' chang el- d south north ans boundarie 7 • .,` ', 1 , Topography Map Top 5 Existing Conditions - Public Services • Fire -Fire District 25 • Utilities —Within Renton Water Utility Service Area —Within Renton Sewer Utility Service Area �, Kt • Schools —Within Renton School District 'Pail 1 14011 .144 - k View looking northwest across 132°d Avenue SE at site 6 Future Zoning County Comp Plan Land Use Designation and Current Zoning r --'''''')X", e cas K.C. Land Use - .,..,„, Urban Re Map ,. : �_. sidential 4-12du/acre (gross) K.C. i 1 4.:::15,i t Zonin - R-4, ; 4Y, . Residential 4 du/gross 1�, _ � ' acre. With bonuses upiFi ' A >K to 6 du/gross acre +�� SITE = ' County Zoning Map 7 Renton Comp Plan Designation and Probable Future Zoning Rent_mp Plan Land nation " • Use Desig — Residential Low Densityf I Suggested Future Renton Zoning — R-4, 4 du/acre (net) IRON Renton Comp Plan Map Fiscal Impact Analysis General Fund cost and revenue implications — Assumes 3 existing single-family homes with average assessed value of$255,450 — Assumes 43 new single-family value - ffam 0 000 es with average assessed 8 Estimated Fiscal Impact Estimated one-time Parks Acquisition and Development Cost of $15,213 Conclusion • Proposed annexation generally is consistent with City's Comp Plan annexation policies • Proposed boundaries although irregular were approved by the Boundary Review Board • R-4 zoning is consistent with current Comp Plan Residential Low Density land use designations • Revenue surplus at full development in + 10 years — • Annexation would benefit the City and is consistent with Renton's Business Plan 9 Administration Recommendation: That Council: • Accept the Perkins Annexation as approved by the Boundary Review Board for King County • Effectuate the annexation by adopting an ordinance to this effect • Concurrently rezone the he Com non-street portPlanions of the Land Use site R-4, consistent with P Map designation for this area, and • Hold first reading of ordinances this evening 4741r j4it{ - 'fib • • ... .ism.- v.; 10 f ADMINISTRATIVE JUDICIAL + ® +ta LEGAL SERVICES DEPARTMEN T �• Nrco� MEMORANDUM DATE: February 26, 2007 TO: Toni Nelson, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • The Crisis Clinic's 2-1-1 Community Information Line provides information and referral services to all King County residents. Effective January 23rd, calls are handled by trained Information & Referral Specialists who give out referral information, explain how the social service system works, advise callers on the best way to present their problem when calling an agency, and coach callers in finding solutions when no resources are available. They have expanded to 24/7 coverage, 365 days per year. The service can be accessed from a land line by dialing 2-1-1 and from a cell phone by dialing 206-461-3200 or 1-800-621-4636. COMMUNITY SERVICES DEPARTMENT • Over 60 youth ages 11 to 17 participated in the Recreation Division's "Mid-Winter Madness" ski program February 20th through 23rd. With transportation and supervision provided by Recreation Staff, skiers and snowboarders enjoyed the pristine snow at Snoqualmie Pass. • The Annual "Play It Safe" Festival at the Renton Community Center was held February 22nd and was attended by over 150 kids ages 12 and under and their parents. Pre-festival entertainment was provided by"The Noise Guy." After the performance, children had the opportunity to learn about safety issues, meet one of Renton's K9 Units, and enjoy a tour of a Renton Fire truck. Other participating agencies included King County Sexual Assault Resource Center, Union Pacific Railroad, Valley Medical Center, Puget Sound Energy, and Mercer Island Marine Patrol. • Two teams and four individuals from Renton's Special Olympics Basketball program have qualified for the State Tournament in Wenatchee to be held March 2nd, 3rd, and 4th. Having won gold medals at the Regional Tournament, the Juniors Team, for ages 8 to 15; the Master's Team, for ages 21 and over; and the Individual Skills Competitors automatically qualified to participate at the State level. ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • The 5th Annual Neighbor-to-Neighbor Leadership Workshop held on February 24th was a great success, with approximately 72 attendees. The workshop provided citizens with the opportunity to learn more about various City departments, current city issues, and information on the 40 Assets Program. rYECONOMIC DEVELOPMENT, ti ff NEIGHBORHOODS, AND STRATEGIC • �_ PLANNING DEPARTMENT MEMORANDUM DATE: February 26, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor l(K FROM: Alex Pietsch, Administrator(x 6592) / SUBJECT: Due Diligence for Proposed Regional Events Center The purpose of this memorandum is to provide you with information regarding the Administration's intended approach to due diligence regarding the multipurpose events center proposed by the owners of the Seattle Sonics and Storm, the Professional Basketball Club LLC ("PBC"). Two consultant contracts are necessary to provide an essential evaluation of the potential benefit of this proposal and to protect the City's interests as discussions, and eventually negotiations, with PBC advance. Economic Benefit Analysis The attached letter and scope of work from Berk&Associates describes an initial effort to determine the potential economic impact of the proposed facility. The scope of work includes five key tasks: 1. Information Gathering—The consultant will determine the existing economic activity underway in Renton as a baseline, review literature regarding the impact of similar facilities on communities around the country, and compile data provided by PBC regarding potential uses and activities at the facility; 2. Analyze direct local tax benefits—The information gathered in Task 1 will be used determine the anticipated local economic impacts of the proposal; 3. Analyze indirect and induced impacts—It is assumed that development of a facility such as the one proposed will catalyze additional and ancillary development (retail, hotel, residential, etc.) in the City. The consultant and City staff will work with the PBC, Harvest Partners, SECO Development, and other nearby property owners and make reasonable assumptions about how an events center might enhance and/or expedite development opportunities and the potential economic impact of that activity; 4. Work with City staff to determine revenues and costs—The activity generated by this facility will likely impact demands for city services. The consultant will work closely with City staff to determine the costs of these newly required services; and 5. Summarize findings and report to the City Council. h:\ednsp\council\city council\2007\arena consultant memo 2-26-07.doc Nelson Page 2 of 2 February 23,2007 The proposed project schedule calls for this work to be completed in three to four weeks from engagement. For this initial work, the consultant is proposing billing on a time and materials basis through a contract not to exceed$20,000. If the state legislation requested to establish the proposed events center advances through the Legislature and if and when the City begins actual negotiations with PBC and King County about the structure of a public facilities district, it is likely that a more refined analysis will be required through an additional or expanded scope of work. Berk&Associates is well respected regionally for its extensive public sector work performing economic analyses and has done previous work for the City of Renton. The firm is pre-qualified for work in the City through its inclusion in a professional services roster approved by the City Council March 13, 2006. Strategic Advisor If this events center proposal moves forward, it will certainly be the largest public/private partnership in which this City has ever been involved. As the discussions with PBC, the Legislature, and eventually King County in the structuring of the actual public facilities district move forward, it is essential that we have the assistance and guidance of a professional who has significant experience establishing partnerships of this magnitude and, more specifically, in negotiating with professional sports franchises. Based on the recommendation of a number of established professionals who have worked with professional sports teams in the development of new facilities, we have identified Paul Jacobs, who is willing to work with the City as a strategic advisor. Mr. Jacobs is an attorney from Denver, Colorado, who has significant experience in this area. He had primary responsibility for structuring and organizing the ownership group that brought the Colorado Rockies to Denver. More recently, he has represented the City of San Diego in the development of Petco Park and its current efforts to build a new stadium for the San Diego Chargers,as well as the cities of Sacramento and Fremont, California as they work on new facilities for the Sacramento Kings and Oakland Athletics. Mr. Jacobs would work for Renton on a time and materials basis under an initial agreement not to exceed $10,000. During this preliminary stage, he would serve as a sounding board, helping City staff understand the possible motivations and implications of PBC's actions and determine what questions the City should be asking of PBC as conversations transpire. If and when the proposal is approved by the Legislature and a more formal negotiation with PBC and King County begins in earnest, it is likely that the Administration would seek approval from the City Council to engage Mr. Jacobs in a more extensive contact, potentially serving as the City's representative. Attachments: Berk&Associates letter of proposal and proposed scope of work Biography of Paul A.Jacobs h:\ednsp\council\city council\2007\arena consultant memo 2-26-07.doc 1 BERK & ASSOC [ ATES1 Strategic and financial planning•Public finance &t'" Policy development•Facilitation February 16, 2007 Alex Pietsch N City of Renton 1055 S Grady Way Renton, WA 98055 RE: Fiscal Analysis Advisory Services •• Dear Mr. Pietsch a) • Further to our conversations, I am pleased to submit the following proposal to provide technical assistance to the City of Renton on fiscal impact and public funding issues related to the potential for 7 a multi-use entertainment facility in the City of Renton. I would be the primary analyst on this project and wanted to highlight a few recent projects that most relate to the City's current needs: N • For the International Speedway Corporation, analyzed state and regional economic and fiscal oimpacts from the proposed development of a NASCAR track in Kitsap County. N r • Estimated fiscal impacts of a proposed annexation and development of a major mixed-use campus on 300 acres south of Tukwila. Analysis included identifying net tax revenues that could • be used for project-supportive capital investments. CD • For the City of Everett, evaluated potential fiscal impacts and conducted an investment analysis of the Everett Riverfront project,a $500 million development project and public-private partnership. 0 • For the Bellevue Downtown Association, estimated the "development dividend", the incremental net revenues from new downtown development projects that could be made available to fund downtown infrastructure projects. I Attached to this letter you will find a suggested approach for this engagement, which follows the general outline that we have discussed. We understand that time is of the essence and we are . available to begin right away. • Thank you again for considering us for this project. co N Sincerely, N BERK&ASSOCIATES, INC. 0 ilAAt 14t4 03 M Michael Hodgins 0 Principal N a PROPOSED SCOPE OF WORK LOCAL FISCAL BENEFITS OF A PROPOSED MULTI-USE EVENTS CENTER THE CITY OF RENTON Project Understanding and Approach The City of Renton has been selected as the preferred site for the proposed multi-use sports and entertainment complex that would be home to the Seattle Sonics and Storm. Now that the Renton location has been selected, there is an expectation from the ownership group that the City will be a financial partner in the development of the facility. Given this expectation, the City is beginning the process of understanding how the proposed facility might impact City tax revenues and estimate the potential range of future City investments that could be financed from these revenues. The purpose of this scope of work is to provide the City with preliminary analyses of potential tax benefits from the development and operation of this facility and to estimate the range of potential investments that could be supported. The analysis will consider both tax benefits associated with the activity on-site as well as estimate potential benefits from other ancillary and related development activity that might follow the sports and entertainment complex. Task 1: Gather information. In this task we will gather all of the information necessary from a variety of sources to describe the project at the appropriate level of detail, given what is known at this time. This task will include: • Literature search on the economic impacts of similar, recently constructed facilities • Gather project details and information from the Seattle Sonics/Storm ownership group: o Construction cost estimates of the facility (including details of land costs and other components, if available) o A description of the current facility program (seating capacity under different configurations, luxury boxes, concession spaces, on-site retail and restaurant spaces, parking, meeting/exhibition spaces, etc...) o Event schedule showing number and type of expected events (should differentiate between probable and potential events) o Attendance projections for each event or event-type o Any analyses of the fiscal and/or economic impacts of the project conducted by the ownership group • Data necessary for existing conditions understanding and for model development (local tax revenues, retail and restaurant establishments and other relevant data) Task 2: Analyze direct local tax benefits. This task will involve taking the information gathered in Task 1 to analyze the direct tax effects of the proposed project. Direct impacts will differentiate among on-site and off-site impacts. Sensitivity analysis will be conducted on the key economic drivers which will likely include: • Number and type of events B -, j «, & ASSOCIATES February 16, 2007 • Attendance levels • Amount and type of potential ancillary development • Spending levels of attendees • On-site versus off-site capture of event-related spending Task 3: Analyze indirect and induced impacts. A key potential benefit from the location of this type of facility within the City is the potential to spur ancillary supportive developments, such as additional retail, restaurant and hotel development. Also, the development of this facility may have an impact on the timing of development on the rest of the "Boeing site". All of these issues could potentially have additional fiscal benefit for the City. Berk & Associates will perform a preliminary assessment of the potential for this type of activity, examining the range of possible benefits for the overall project. Task 4: Coordinate with City Staff on tax revenues and costs. It will be necessary to work closely with City staff on the development of the fiscal impact analysis, in particular in terms of the potential for the new activity to increase City service costs. These potential costs will reduce the availability of tax revenues that could be dedicated to a City investment in the project. Given the project schedule, this task will by necessity be a conceptual-level assessment, with further detail to potentially follow in a future phase of the project. Task 5: Prepare summary of findings and present to Council.A memorandum will be prepared which will summarize the approach, key assumptions and findings of the analysis. This task will also include a Council presentation, including appropriate summary-level materials to support this presentation and discussion. Products and Schedule Initially, our products will be focused on supporting internal discussions regarding options for responding to the Sonics/Storm ownership group. The ultimate products of this phase will be a memorandum summarizing the findings of the analysis, as well as a presentation packet appropriate for Council discussion. Based on our current availability and the scope described above, we estimate that the draft findings and Council packet would be complete 3-4 weeks from notice to proceed. This schedule is premised on an assumption of no delays in the data gathering task. We also understand that time is of the essence on this project and are prepared to begin work immediately. Budget Our budget estimate, summarized in Exhibit 1, is based on our current understanding of the City's needs and the scope described above. We propose billing for this project on a time and materials basis, not to exceed $20,000.The following hourly billing rates would apply: Principal $225 Senior Associate $150 Associate $90 BERBERK & ASSOC February 16, 2007 err► Exhibit 1 Estimated Level of Effort and Budget Berk& Associates, Inc. Principal Sr.Assoc. Associate $225.00 $150.00 $90.00 Totals Data gathering and background research 4 20 24 Direct tax impacts 16 4 46 66 Indirect and induced impacts analysis 6 4 14 24 Meetings and coordination 12 8 20 Report preparation (draft and final) 6 0 4 10 Total Hours 44 8 92 144 Labor budget $9,900 $1,200 $8,280 $19,380 Expenses @ 2.5% $500 Fiscal Impact Analysis Report Total $19,880 BERK & ASSOCIATES February 16, 2007 ouvvvLP �atu.,v a li1i111111i111AVL/1 cx,11GllGy rage I of Z JACORS CH rirofn Partners - Bios Partners ' Paulner.A.Jacobs Of Counsel Y= Part i Associates Paralegals `',Alphabetical Listing Contact Information: =s^:: E-mail: pjacobs@jcfkk.com • Telephone: (303) 892-4420 (Direct) Y�y (303) 685-4800 (Main) Fax: (303) 685-4869 Address: 1050 17th Street Suite 1500 Denver, CO 80265 Practice Groups: Business and Real Estate Jacobs Chase Frick Principal Practice Areas: Business Kleinkopf& Kelley LLC Real Estate Sports pendence Plaza Finance Indende th St. Bar Admissions: Colorado, 1968 Suite 1500 Education: J.D. (magna cum laude), University of Denver Sturm College of Denver, CO 80265 Law, 1968 303.685.4800 TEL B.A. (magna cum laude),Tufts University, 1960 303.685.4869 FAX Biography: The Firm's senior member brings to the Firm more than 40 years of legal and business experience and is one of Denver's best-known dealmakers. Paul practiced at Holme Roberts& Owen for 24 years representing a variety of businesses and entrepreneurs in corporate finance, mergers and acquisitions, business planning and real estate matters. Generally acknowledged as the driving force behind Denver's 1990 Major League Baseball Expansion bid, Paul had primary responsibility for structuring and organizing the ownership group, processing the National League Franchise application and negotiating and documenting all major agreements of the franchise, including the partnership agreement, National League Membership Agreement, loan agreements, ballpark leases, concession agreements, broadcast rights agreements and major sponsorship agreements. He served as Executive Vice President and General Counsel of the Colorado Rockies from the award of the franchise in 1991 through January, 1995. Paul continues to be involved with major league sports and has parlayed his experience and negotiating skills into a national practice. Since 1997, Paul has served as the lead negotiator for the City of San Diego in connection with its$1 billion urban redevelopment project that includes a new ballpark for the San Diego Padres. Paul also represents the City of San Diego in connection with its lease and stadium negotiations with the San Diego Chargers. Paul represented the City of Denver and the Regional Transportation District in connection with the acquisition of Denver Union Terminal for the proposed development of an intermodal transportation center. Paul represents Joseph Freed&Associates, LLC, which recently contracted to purchase and redevelop approximately 25 acres of the Estates Redevelopment Project in Denver. Paul has been married to Carole for 43 years and they have four grown children and three grandchildren. He is an avid sports fan and enjoys skiing and golf. In 2004, Paul was honored with the Outstanding Alumnus Award by the University of Denver Sturm College of Law. http://www.jcfkk.com/attpro/partners/jacobsp.html 2/26/2007 '".-1.411, 1t7":-. �.. � s >` 'i 8 Miles from i '441>t,,,! i� •• .'11 ,'�'dP,14'' ! `t Bellevue , lj {i �� ., F i .., Y 15 Miles from •f �, ...� ‘`•" ;< Potential Passenger p EAHAWK • : Redmond ?Ave*, 9', ',`,:, , Ferry Routes from N• s F '+.;., + • Seattle and Bellevue . A. y`-.�--•t rcY • • 1.** L -8 ' • • . . ", About the Proposed Renton U�� °t �Fai , 0..., ), Isi ..1 • . _,,-*-.1:7 '.4'* r } ?• 4 Multipurpose Events Center �� Lake Washington tt 4 NCO Y/4, 11ei.to a . 5• t. ` - ' ` 4 s y f ''�, ' iy �lwp a . ' Statement from Renton Mayor Kathy Keolker „.gP �' `1` ° on Renton being selected as the preferred site ilit:r. ' •! .......,. , .. —��King County _ '- = °p for a Regional Events Center t -_ . i I��EventsCenter ; •4 't k. •. �mtir.• v,, •414 ",,,_,. (_,,,:,,e.,,v `, .-Tit .i f j 10ro les --T. oi mow. •�a••.. - - / 1,..i. I F ` `''•' ` 'AMR . We are excited that the ownership of the Sonics and Storm have chosen ,-,^ .- ` ,yf .- -, � -•��e , 1. ' Renton as theirpreferred site for a world-class sports and entertainment 13 Miles• ' �.` � ` _ ,' , e , .� _ig a p - . from T, . ' i, -:.' ,. ,#. w;' venue. This is definitely a great moment for Renton. The economic oppor Seattle '. Y” -4..- c� L ', ,a. - . 11l .3 + w. i:. •^ 1,1 • }•,3. N r ,, .0 il,. tunities that this arena promises go far beyond Renton's borders. All of �r� `` '' ` rn - KingCountyand the State of Washington will benefit. '• r ... •int l _ ` A_ • •.SJ '',-:t^!‘7-„ J '•1'” ,�,,� , <a,, , -�v We look to the Legislature to authorize King County to extend this package • , � Y� s J '� - :• - i� „`A ` _ of visitor and user taxes—taxes we are alreadypaying. I believe the "No ..4.- ....m....' a 'rat a :, ,4:,i 6 4~ �► i w p y g 9Miles from �{ ti t-- �` ;, . i__>8y_ ._ = _� New Taxes" proposal laid out for the Legislature is sound, reasonable, and Seattle-Tacoma ; -•t ,•.- '_� .+ P P 9 lntemat,ona/Airport ' j:AZ t. ' �� c +i." ~� .+ worthy of broad support. r , - h 1:11 l• t1. ;' • i ., a' t tt r,. r -'n „ �: {i , " a - . �`, ' t l•- ~t; " f = The real work and discussions begin now. In order for us to determine if it makes sense for Renton, we need to have an open and honest dialog "�' 1r _ � Map Key p g ', , i _ LeOE „rpi. with the City Council and the community to consider the opportunities and J, �� 1 The Landing/Urban Center North-1 i-`--r-1 c 0 2 Southport impacts. No commitments have been made regarding the possibility of 1. TIr i. ' 3 Gene Coulon Memorial Beach Park �rR 4 Boeing Plant/Urban Center North-2 city investment in the facility. If we can be assured of new revenue to the 5 Renton Municipal Airport - city, I will ask the City Council to consider making an investment at a level 'i�-� 1 ,tv' ' 6 Kennydale j ;. 7 Port Quendall commensurate with those new revenues, just as we have done with other ' I� �E� . -` 'S` I ` Seattle Seahawks Headquarters&Training Facility .�t ® ��• Barbee Mill economic development projects in our community. i'• tt ' vii ` - I i• • Quendall Terminals 8 Newcastle s ,••"• tit / t _ s Northeast Renton We are also committed to working with the neighborhoods that would be g 1 t.TM • i - i It 10 Downtown Renton '=az �;• , II 11 Cedar River Parks Complex most impacted by the development including North Renton and —,-; r ";�"`# `-. 12 Boeing Longacres t.rR _��; __ .�.-• _ r t Boeing Commerical Airplanes Group Headquarters Kennydale. One of my first priorities is to engage a consultant to work U,7 r. ... �„, w ` } _ eili Boeing Customer Services Training Center � ,,�• �,v ; .. Federal Reserve Bank Seattle Branch directly with the residents of these neighborhoods to help them identify --`6w.w B 7 Miles ^` • Y { ” ii from i ¢a Sound Transit Commuter Rail and protect what they love about their neighborhoods, as well as to look 'f.ma. , Kent 111 r , ilk } g: - — Renton City Limits December2006 for opportunities for improvement that development of this facility could For more information, contact the City of Renton's Economic Development Department: facilitate. 425-430-6580 2/21/07 rentonwa.gov • E N T U N ..j a ...� _.•. ... �. tae of TNF LA:Wit 1 1 GL,%.IGIULI7 AJIMGLI IkeILAGO7LIV110P LiLIMO LIL LI I I=V IILIO IhrIG 11616.•I Why is the City of Renton interested in seeing this multipurpose events center built? If the events center is not built, could these taxes and tax credits be otherwise spent on other For more than a decade,Renton's leaders have been working to diversify the city's job base and enhance the local ecotromy. In priorities such as education and health care? fact, the City Council's adopted vision for the city is"Renton.The Center of Opportunity in the Puget Sound region where Not really.These hotel,car-rental, and restaurant taxes will expire if not extended through state legislation, so that money businesses and families thrive." would not be available for other priorities.While the sales tax credits could be put back into the state general fund, counties across the state use such credits for economic development projects like convention centers, performing-arts halls, and A facility such as the one being proposed by the owners of the Sonics and Storm has the potential to bring unprecedented museums, so it is likely that other projects will be proposed to use this revenue stream. Beyond King County there are 13 economic activity to Renton by-- public facilities districts in other counties across the state, and many of their projects are largely or entirely publicly funded • Creating a catalyst for new development in and around the events center site that will generate new jobs and new revenue through sources that include these tax credits. that will allow the city to maintain, and hopefully enhance,services citywide • Enhancing the shopping and dining options at The Landing(a 68-acre shopping,entertainment, and residential complex Would the events center be used only for professional basketball? currently under construction) No. The events center would be a multipurpose public asset for the entire region. It could attract a National Hockey League • Generating activity that will bring new customers to existing restaurants,pubs and businesses throughout the city team, other sports activities, conventions, trade shows, concerts, corporate meetings, and other events. Additionally,the events center has the potential to ensure that planned regional transportation and transit improvements on I- How would the public benefit? 405 and elsewhere in the city occur in a more timely way.All of this should further Renton's emergence as a regional eco- The events center would spur economic development and create jobs in several sectors, including construction, service, and nomic hub. administration. The facility is expected to host more than 200 events a year, from concerts to trade shows, conventions, and In addition to many potential benefits,the events center could also bring about negative impacts, as well, such as traffic and sporting events.And,of course, the lease for the Sonics and Storm at Seattle's KeyArena expires in 2010, and this project public safety concerns. If the proposal moves forward, the city will work to ensure that these impacts will be alleviated to the would create a state-of-the-art NBA facility that is needed to keep the Sonics and Storm in Washington State and potentially fullest extent possible. attract a National Hockey League franchise to the area. Where is the site that is being considered for this multipurpose events center? What is the City of Renton doing to work with the Renton community regarding the impact of a The 21-acre site is just south of N. 8th Street on both sides of Park Avenue N. and immediately south of the 68-acre shopping, potential events center on traffic, public safety, and economic benefit to Renton? Renton officials are engaging in an open and honest dialog with the community about this opportunity. Prior to the February 13 entertainment, and residential complex known as The Landing that is now under construction. Events center patrons would be able to enjoy the new shops and restaurants being built in this emerging urban district. The events center could also serve as a announcement of Renton as the Sonics' preferred site, the city met with leaders of the North Renton and Kennydale neighbor catalyst for additional retail,hotel,and office development nearby. hood associations to discuss their concerns as neighborhoods immediately adjacent to the site. Immediately following the announcement, city representatives held a meeting with a diverse group of community and business leaders to hear their Who owns the potential events center site in Renton and are they supportive of the Sonics' plan? thoughts.As the opportunity unfolds, other community meetings and public forums are anticipated. The Boeing Company owns the land.A private developer, Harvest Partners,has a right of first refusal to develop the land and City representatives are available to speak to Renton neighborhood groups,businesses, and other organizations about the has planned to develop a big-box home-improvement store and other retail shops there. Sonics owners have been in negotia- benefits and significant impacts of the potential events center.To arrange for a speaker or to see if one is already scheduled in tions with top Boeing executives and Harvest Partners and are confident a deal will be worked out soon. your area, please call 425-430-6580. How much would the events center cost? The city is embarking on a thorough analysis of potential impacts and benefits of the events center. To capitalize on lessons The Sonics estimate the events center, including land and parking,could cost approximately $500 million. Depending on the learned across the country, the city will also be consulting with other communities that have been impacted by events centers availability of nearby existing parking,the cost could be reduced by as much as $100 million. and have negotiated with professional sports franchises. How much would taxpayers pay? What about traffic? Isn't I-405 already congested? The Sonics and Storm ownership group is seeking $300 million through an extension of existing state-authorized taxes and tax Regardless of the events center proposal, help is on the way.Already nearly$500 million is committed to improve I-405 and credits, collected only in King County. No new taxes or tax increases are required.Visitors to King County would provide a SR 167 in and around Renton, with construction scheduled to begin this summer. significant share of the revenue through taxes on rental cars, hotel/motel rooms, and meals at restaurants. The cost of events center construction would be exempted from state and local sales and excise taxes, similar to most major public works This November, voters will be asked to approve a Regional Transportation Investment District(RTID)proposal that will bring nearly $1.5 billion more to 1-405 in Renton. If approved, the RTID plan will expand 1-405 by adding two new lanes in each projects in the state. direction,as well as expanded interchanges between SR 169(Maple Valley Highway)and Interstate 90.Additionally,if a Sound The Sonics organization has asked the City of Renton to consider contributing a portion of the remaining costs, but no com- Transit funding package is approved, a new HOV direct access interchange will be constructed at N. 8th Street, essentially mitments have been made. The ownership group is continuing to assess the total cost of the project and determine whether landing at the front door of the proposed events center site. The events center proposal could help ensure that these transporta- costs can be reduced to well below$500 million. They have indicated they will be responsible for private funding of the tion improvements are prioritized and completed in a timely way. project, and, depending on the project's final cost, this could reach or exceed $100 million. Where can I get more information? The city will conduct an economic benefit analysis to determine what, if any, city investment is appropriate. Renton city The city's website, www.rentonwa.gov, will have the most up-to-date information about the city's actions regarding the events officials will not support a subsidy from the city general fund or any new city taxes for the events center. Mayor Kathy center proposal. For details about the proposed legislation, goto the State Legislature's website, www.le wa. ov, and click on Keolker has indicated a willingness to ask the City Council to contribute local funding proportionate to revenues generated by p p p p g g g g "Bill Information." To reach Sonics supporters, see the Save our Sonics and Storm Web site, www.saveoursonics.org. To see the events center and related development. The city will also seek intergovernmental grants in support of the project. These the opponents'perspective, look at Citizens for More Important Things: www.citizensformoreimportantthings.org. approaches are consistent with other economic development projects successfully undertaken by the city. How can I let Renton city leaders know how I feel about this issue? Would the facility require a tax increase? Go to the city's website (www.rentonwa.gov) and click on the link to "Latest Information on Proposed Multipurpose Events No. King County taxpayers are already paying the taxes to pay off debt from Safeco Field, Qwest Field, and the Kingdome. Center." Send your opinion to city officials by clicking the Sound Off button. From here you can send an e-mail that will be However, the Sonics'proposal would extend the life of some taxes and tax credits that would otherwise expire. shared with Renton Mayor Kathy Keolker and the Renton City Council. Would that money go only to the events center? No. In addition to $300 million for the events center, the proposal would raise tens of millions of dollars a year for arts and heritage programs in King County and pay for future maintenance at Safeco Field. /)1tf 'J'i .�� htt Testimony regarding the proposed King County Events Center (HB 2264) Alex Pietsch House Finance Committee Meeting February 26, 2007 • Thank you, Mr. Chair, and Members of the Committee. For the record, my name is Alex Pietsch and I am here tonight on behalf of Mayor Kathy Keolker who could not attend this evening as we have a regularly scheduled City Council meeting each Monday night. • I am here in support of House Bill 2264 and was asked to provide some background for you about why Renton needs the economic revitalization that passage of the legislation before you could help catalyze. • With me tonight are representatives from the Renton Chamber of Commerce, as well as our hotel and restaurant industries, who will briefly add their perspectives on the importance of this legislation to our community. • First, let me say that Renton is extremely pleased to have been selected by Mr. Bennett and the owners of the Sonics and Storm as the potential site for the multipurpose events center. While there are many questions that must be answered, and impacts that will need to be mitigated, this opportunity has the potential to provide profound economic benefit to our city and the region. • The fact that Renton was selected for this opportunity is a testament to the dedicated work our community has put in to diversifying our job base and creating a tremendous quality of life for our residents. • I have provided each of you with a handout that provides some context about the City of Renton, the transformation from its industrial past, and its potential to become a third economic engine in King County, on par with Seattle and Bellevue. • Over the past one hundred years, Renton has been at the forefront of the regional economy. Whether it was timber and brick making at the turn of the 20th Century to Sherman tanks and rail cars for World War Ito B-29 Bombers for World War II and the dawn of the jet age, Renton has been the place in King County where people come to work. • In this global, and extremely competitive, economy that has evolved in recent years Boeing has worked to become more efficient. The Company has reduced its workforce in Renton by nearly 14,000 people since 1991 (Page 8 of handout). The Company has freed up significant acreage at its sprawling plant on the south end of Lake Washington. Rather than bite our nails and worry about what the future might bring, we worked with Boeing to embrace the opportunity and transform this new South Lake Washington neighborhood in to a vibrant district—a new place for the entire region to live, work, and be entertained. • We are already on our way to achieving that reality. The Landing, which is being developed on Boeing's surplus property, is an exciting mixed-use development that will contain 900 housing units, 600,000 feet of retail, and a movie theater. , ------,. - . E tuteity for Rentori, King County„ and the Elqi e% 'ate of Wa ..: hington (HB 2264) t, A ' - x Piet- ch, Administra or vi ept. of conomic Devel t pment, eighbo hoods & Strateg c Planning 'ff \NI 4) 46 cm Wash' +gton State hilL Hou e of Representative . Finance Committee Hearing • '1 %. t.i\Tr.c0 --- February 26, 2007 ......... NitN, eon s s' T 0 go Reality w _. ton . The cq nter of opportunity in the pp Y P let Sound region where businesses and a ilies thrive. co Tru h is in the nu bers. Over past 10 years : 01 % increase in as' essed value -- 5% increase in sale tax collections / - 27% g o ulation row h p p More people moved t. Renton than any King County city except Seattle (2000 to 2005) f 0( o #2 in King County in residential building permits in 2006 '' ` RENT1Th � N � nraf,nr> OF rftk. cuKVe, h ' ---------, . \\*.'. , ,,,,\:**--s 1,1,,,,Ti:,,,\,,. . . . " 1,017/1•',,,,,'7." :: : "'",11 .i'',it Ig' 1.,--.1 till • . 4 I 4,'" '. h *, .„. , i ,.,4- 1 A a 1 : a - -.'r- l'. ,-A '' - ,..tell -` 1 ..,,,,,,,',., ;:,4 7 '',, 7 : •,. 7 44 + 44 ,.., • 5 . 100+ ,,,,,,.• ,,,,.. ------ -- • „„ ,,,, , r ,.. , -....,--, I --- th largest in __.---1-----"- ...___, i -- 4th n th i County / .1 /Washington \ _ / , i I 30 , 000 jobs .., , /18 square miles . / ,v( 0 os',44et. .4,""4. issIL C eF„ „ ma ( l Y . i.4 kH1.r. 41V r� 1 7 olle, is t "�: 4'; X -,- >'` t .f,, ` ; ,., t ani. • 1 t. i,.` x3 \\\\, ., . e „, ,. -0 * !� fit' Y E* :- L I \ } nto ► PAAs = 33% :.7e . ' is • i _ of al ban , a , funcoporated x u ., ma"rn. \ '', IIIIPPr,Mf popula ion in King ,7- i �+ Count �.. �i►. L ski ?'�$� ,:..1 AAt -4 e�,y', }i't , k .R A , Rece 't leg'slation I / , r`, t-7 ,, L.� 1 4. creat s financial -1 ,...„ .:,,,,0,0,0-„-„....4- .„. yam.. yw 5.....'t�i.a..:i sf 4 3'�4'4 f inc tive to annex by ► q,�.�� F 20 O r mu4M ifi s u" e } S,,,,,, ;kir" 'j_; air. ::•.J,' r.T 11:x4 Vri�r['A U�`SY OK �— =' RENTON • \\\\ \ Ren on/s Potential eate tl 563 000 , { okane 196 , 000 p 3 ) acoma 194 000 4) ancouver 144 000 5 Renton 120 000 II ) Bellevue 117 000 +64? r+ RENTON ,..-, .‘,. „,, , \\\\\1/4, . , n , „„,,- , t �.\\ . . ., %,. . r„ ,... , iir. ,.s, ,, S Rt9n ■incorpo ated r h A . 1 , ___________)„,,In:' 1,, ,,A) 1 \ , , , 'r, :, . :: ' v, ' a 1 4''''',,-: Lan used for t I rn er w_ , ._. roc ssin , bricks\ _.„,. ..;....... '''',,,,,7.... �' . . t . �., , , __ A 4,,..„,4,,,:,-- • ;`.!*,,,s*-4,1.40,,,-,A1,•-vt.`,'";,,, ' :4-"`'0-.1' ' -, '....,.. make g , . ,. :,..,.•*„,,,,,,,,,..•,,,,,,,-,,i ;,.,,,-,• •--, ,-- ,. 7., -,!-,... , .,,,. ‘...‘t,...,,-:,•,,3,:s:' n,,.:, ' - . - - ,i., :,.."...: -,„,„ SeatIe Car & ,,,. .. .re,, , _ 44 Foyndry made rail -ilck #0. , 41° ' ' ' i , , ..„,..„.,, c s and Sherman ik --1 1 ,.1 _ .� - ..zi-- - 4 � .... .. ,„.„...„........_ , -_ n ks : ., &fVY 0� f _ „* • RENTON v.P‘ NTO� SUF•E Al) r, THE, CURVE 1-7.---7-4-''''''''..--......N\ 4. ite 9- ArapairarAorAmoN \ \ , \ B o i nfirst buit B— ■ 1110 s unng VVV\J1\il\ I& ,...p �l14a� V . ' ,NN! w.. 4 `sur,, 77°7 \ --‘ . .... ,., .. „,.. .„ -�sem``'. ' FirVcommerciaIet — • ■ .. µ . . ...-.,,,,... ., , „ , . . ; .., . _ YrMa .... . -- i Best jsellin . . . . . .... ...,, , ,. gjets in ti .7 histdry 707 , 727 , , 757 / 737 �: . ._. ;.� Home to: , ,,, , ,, . ,_,...‘.-to,.. p, ,,,,,,..„,,.. -- .- .,..• - , .,,,,,,- . ,. -,..,..-,.-• . Commercial Airplanes CK. T -!' ' --=' Boeing Capital ; , r ,,,,ri■ht�The Boe6�,9,Cat pane, % - Shared Services : j (cY O G � -- RENTON �� N�O AFi F 11 OF THF, t,URVF. "'"'"' \ IN ' * '.� a ft 4:-.er a r 1' • tt:r r,. r PS,t. ) \ ; 0 09 —...�.�- , 5 , 00 0 13,922 ,�9 ..... . � r a ! '.! S a 0, . , 0000 a , _ . .. ,,, . ., , .. , , • „, . , ..„ , 5 , 010 0 1988 1989 1990 1991 1992 199 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 C��VY O� ,�.`. '� i♦ • Source: City of Renton Business icense Records '� RENTON �� -- Atli Al) OF THE CURVE * '1:''I'''j'tt'' l';;;IN' .:5. eV',:s,,,', A' , :'1.,,,..>• Is,k.,, ., r4; ,;;,- t,-,,,‘ Inc i11,2 et jecTRoni7. , ,, .e.,..0" 0,-...--..). ....0 41114W44.0.4 .tp.,,,, ,, ,,,,, '- . In • • 07 Boeing : cce ) nted for 1 ..,_ „ .. , 59% of all jobs SEATTLE I r R rrnton SEAHAWKS zez, ® 'stp.Valley Medical Center /I/ ,. , v . i - j' Toddy, Boeing obs classm et". ac unt for only 350/0 of/ mploymenPROVIDENCE the et Heaith & Services T 0 p 1 c s ,16ase in Renton . —..*v.mooAbv.o.o,iagomaaso ---- IR / RENTON _ _ - km-Ar? f)I- 1111, ( UltV1 / • \ f114''•%. .[A:11$1![ �� Y+x :ir" [,,4,4„ ' Y ',;`•\ `' `' a'\ \\\\ \.\\\ ,\ my J W 0 ''''' ) \ PSE,OWNERSHIPO�J a 1 BOEING OWNERSHIP -‘?:11-)\A :1 ,\;� . , )�,-7)/ 737 final assembly '6,.\\> s �( CI o ,�A� ,;,\t t a ' ,,, : � � 6 . 9 mil,,„ .. , ...„,„ ,„,... •.,: ,.., „: , . ..,,,,.,... ,,„ , ,,,,, ;..,,,,,„=,, ,,.0lion llion SF , \ .. li , : ., ;,..- .....„ ,,,. , ; ? , , More than 280 acres ,, ,, z L._ _ ',_,- ,. 'Ne1H46 acres sold in 2004 s ”, 3 ( + *111 , ri \` ,\[ ,„ ,..., ,..„.., ) � for The Landing ' f �e, c,?e • tl r j'1 1 rt;, 44 ;i] ,,r, 1 Another2l -acre " tlr tq r , LI 7 "` l Rgi it ,fit. 1 �N -i, s F,ip LI 10, ,c.......) ,ti q c ii 0, 17 � ,, .n , re '^^n.—f,, SIFF t.., !II t; + n� [Ti j 'I ra `� \i I 1 / l ' r rirbb , t11R. ' l 'r 4-> -;,-r /jRENTON ht'' i. �'"LIP // AHEAD OF THE CURVE O'iJ'L1 i�. . `' , (r.;t °,1 _. f.."q ,, ` 1 „�n! �' _, r r \ . \ . , - d i n....;,..,„,.:..,g:.F,.4,.......:,'-:-:.:.:i.",. ex, i , C" }` ", -`4 sk x*3. 4 t 3 at"t iy 2- (''"- ,tai ` \ 4 \ }�"�4 . *rte A ' `x ',. nuHrr. rY>< ^s. x +' i rf" v� � z� 4.., d *4 .av-- rfs a - •-� a tz.*' - � ' • - - ', V°env._.... . , 4 * .- u,_ ,„rx .N = 5 •I'''''''' - ;- • .,: '• . ,, ,.,.,y, s www .,!:'!„S',: ,h.•,: � ie , tws, " - : 44-13t.. "r*`'a€, + na > ;.'"--",..2-*'''.,)x .. .,L '�45° ,..*r.:;',4". -. r.. : 0� mn w. ... ,� ,taN` '3rr • lir rik :s- * » ,MxM ".-4:,;,' - . mn c�s: „:',.,,,,-4;11 . 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S ;lap ',- ' y s� r LAKE WA RINCTON ,,:,. y -}Ty ��t* GENE COU ON + ' a4,,..„, sir ni ',4,7,....-.dai.II ,,:.‘.1---...... ,i�'..i �• ^�;F 91111',',01i17.�'1 'r ` $'"' +,t�� .3 F j ' , l B CN PAR, �,\: a }ma .a+/" 4 L. • a tea' +r,� ,,7sf` A r � . . '',1:.'>~ dRs A _ .* • G • . •a -•„. +v 1 - i„t5 9 - '� Y Mar x rti�" Ap ,'.; �,, }3 .. x. ... -' " ,'fie y 4 i M1 S ... . „,,..,- , .....— � rT� ICBng County' ), .,. .. •o 1-405 .... ..,„,,,,,,,..,.-„,„ ' A '..-'.s..r y rt Ste i .RESIDENTIAL, a� Events Center ( : : E T -EIGSOOD t� ; ,- , , k -,..1. N.-::.- '« its Eii ,u t .4' 1 t • fY" y ,f f,,,N : 12,„ RENTON p� .. 6 `- 1.,;,;:.4,........ • "� .: .4 f`'MUNICIPAL , a ..�., 4 - k �* pp AIRPORT 3 �,. ' '. , y7y E —2.&-V; � '14. -C� _.4 !� 4'�. fia�..4, � - tT ��` ''''i �N:Ia, � ,r � �.� _, tt ��-- .*r. 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' '''':'' • ' '7';''''',t4.1-,,.4„,40:.4' ', ,-;q1,' .i4,....'.4 Pf' ',4,07,,'''' .,, ',et,'-'-'.. „r4.,,f1l':'Lintrnr"''' • ,,-4:,414, '” -. 1,•,1t,,,,i4'' 0'; .k4..,-;:i'Z'r,:',S,i;,', '-•' . ' , ' k,i44:?,;', 14,; 44-!,-,,,,,,,..,-,- ,--- . : - '''''''''' ' ",::;';`,1':'.'V'4,1:;"•-;•,-4, ,..., - , U RV E i ( ) I; T ITI E C I) — , A H E 1 A, /..--- ae-teit‘leZ4 01- 26 -02007 February 26, 2007 To The Renton City Council: In response to requests for comments on the inclusion of all types of corporate jet aircraft at Renton's Municipal Airport, I would like to add that on Tuesday February 20, at 1:30 AM, my wife and I were awakened by the take-off of a jet aircraft with the noisier Type-1 engine. At that point, it was a little difficult to return to sleep. Since the airport cannot exclude specific types of aircraft and related various engine types, the likelihood of extremely loud jet aircraft take-offs and landings is quite certain. Since these aircraft will be using the field both day and night, the related noise impact to the community is certain to be quite extreme. The nearness of homes, apartments, and retirement communities should certainly be considered in making your decision based on these noise impacts. if ,7_ ec 2en57 Cc: detbozd udier1ce (Ot24344e41 RENTON42- 26400' 111. CHAMBER OF COMMERCE YOUR FIRST CALL RESOURCE Renton Chamber of Commerce Board Resolution WHEREAS, the City of Renton continues to make significant progress at diversifying and strengthening its economy and quality of life for its business community and its residents; and, WHEREAS, the Puget Sound region has been the home to the Seattle Supersonics for 40 years, a history which included a world championship and several division titles, for the Supersonics and a world championship for its sister team, the Seattle Storm; and, WHEREAS, a world-class, multipurpose sports and entertainment facility, anchored by the Sonics and Storm, would spur tremendous economic development opportunities — enhancing existing businesses, attracting new, high quality businesses, and increasing living wage and family wage jobs throughout Renton; and, WHEREAS, a sports and entertainment arena would generate significant government revenue, through admissions taxes and sales taxes, that could be reinvested in the Renton community, without imposing new taxes to be borne exclusively by Renton residents, to finance the arena; and, WHEREAS, the Sonics and Storm have a winning record off the court and a proud tradition of participating in community events, contributing to local nonprofit organizations, and demonstrating their commitment to the community through the Sonics and Storm Foundation, Hip to Be Fit Program, and Read to Achieve Program, to name just a few; and WHEREAS, generations of children continue to be inspired by professional athletics to increase their physical activity, enjoy positive lifestyles, and value teamwork. THEREFORE, BE IT RESOLVED that the Renton Chamber of Commerce Board of Directors, on behalf of the six hundred and fifteen members of the Renton Chamber of Commerce, supports the concept of the City of Renton becoming the future home of the Seattle Supersonics and Storm basketball teams and urges the Renton Mayor and City Council to continue to support this project while exercising its due diligence. Renton Chamber of Commerce Board Chairman Steve Holman (2006) Greg Taylor (2007) a.it-ele--17- 300 Rainier Ave N • Renton, WA 98055 •425.226.4560 •fax:425.226.4287• email: info@GoRenton.com• www. GoRenton.com Cc: LOanCrl ) /Mayor, d40 EDN$'f' /1drnMi Jrai or CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of: 2/26/2007 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie I. Walton Agenda Status Consent X Subject: Public Hearing.. Appeal of Hearing Examiner's decision dated 1/18/2007 Correspondence.. regarding the Puget Colony Homes Short Plat Ordinance application. (File No. LUA-06-146, SHP) Resolution Old Business Exhibits: New Business A. Applicant letter/response to appeal (2/16/2007) Study Sessions B. City Clerk's letter(2/7/2007) Information C. Appeal -Frank Jay Cook (1/26/2007) D. Hearing Examiner's Report&Decision (1/18/2007) Recommended Action: Approvals: Refer to Planning and Development Committee. Legal Dept Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment lbw' Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Appeal of the Hearing Examiner's decision on the Puget Colony Homes Short Plat application was filed on 1/26/2007 by Frank Jay Cook, accompanied by the required$75 fee. STAFF RECOMMENDATION: Council to take action on the Puget Colony Homes Short Plat application appeal. cc: Jennifer Henning Larry Warren Rentonnetiagnbill/ bh CITY OF RENTON February 16, 2007 FEB 19 2007 CONNER H " p. M .. '. E 5 liar' RECE ED Renton City Council CITY CLERK'S OFFICE City of Renton 1055 South Grady Way, 7th Floor Renton, WA 98055 RE: Frank Jay Cook Appeal of Hearing Examiner's decision of 1/18/2007 regarding the Conner Puget Colony Short Plat 2 application, located at the 4900 block of SE 2nd Place. (Renton File No. LUA06-146, SHPL-H), and of the Administrative decision on 1/25/2007 regarding the Conner Puget Colony Short Plat 1 application, located at the 4900 block of SE 2nd Street. (Renton File No. LUA06-147, SHPL-A) Dear Distinguished Members of Council, Please consider this correspondence the permitted letter in support of our position, provided for in RMC Section 4-8-110F, on the subject of the referenced filed appeals. Our position is that the decision of the Hearing Examiner should be upheld on LUA06- 146, and that the Administrative decision be upheld on LUA06-147, and the appeal for the reversal of the decision be denied in both cases. The same position applies to both cases. We want to elaborate on the restriction that Mr. Cook broaches, and that-was, in:.our opinion, not considered in the proper light by the lxamindr,at. .e hearing;'though handled correctly in the decision. Mr. Cook cites a title report for his property lathe same subdMsfon from backlp the early 1970's in which a "covenant"was:ii'sted as-a;title exception for Puget C Icinny properties. This covenant did not nd`does notswik His title cot, pany<was eyror, as is supported by the updated title report filed wit :eur short plat application package . His title company misprinted the Wording"originally includ ¢on the face of the final plat document, and also mislabeled the wording as a coyebaotinsteaci of a plat restriction. The hearing examiner's reporxrincludes"the pe ine Yt language. On page 3 : "ph 7, the testimony of Elizabeth Higgins states the 'ety ' _ Y of what Mr. CooKee £`=ous title - report offered, namely (paraphrased here) the..no lot... in this •e divided...whereby the owner. p of any portion t this plat shal1,00' a, - than the area required fot the use district stated the plat"r; :,[..re next paragraph on page 3 theta provides the:correct'v%1-1144,k.",,,' R '' 17 `'From the face of the original plat. Namely, (e.ra hrased), F 6ot... / in this plat shall be divid:rc...whereby the ownership of a ;-i,on of nn� this plat shall be less thake area required fid the use i." �f < in which \\a� located." , 846 108th Avenue NE "- s +fin' ' <: Bellevue,Washington 98004 °, w 425 455 9280 , .. www connerhomes.com pt'', ,: The plat restriction, being all that applies, is a standard note widely used in King County in that time period. The restriction simply means that there can be no lot line adjustments or further subdivisions of lots that create ANY parcels smaller than the CURRENT zoning code allows, not the original zoning. This is appreciably different than the non-existent language created by Mr. Cook's title company. As established, the zoning in effect of the time of our application and vesting was R-8, making us consistent with that plat restriction. It is actually a redundant stipulation, in that that premise is anywhere that there is zoning jurisdiction. Be that as it may, it is still there and that is all that it means. Staff took it upon themselves to further investigate the circumstances behind this particular plat note for this particular property and found nothing unique in the County's preliminary plat file for Puget Colony. Ms. Higgins'testimony at the Hearing so stated that as well. The examiner mentioned that it is not the City's business to enforce private covenants. That is not the nature of the subject plat restriction. It is not private, but as we have outlined above it is not that the restriction should not apply in this case, it is that it is not a private covenant. It is a plat restriction, a condition for the consummation of the underlying subdivision, and we are in compliance. We broached this subject with Staff prior to making our application and were told the restriction was not prohibiting us from subdivision, given the current zoning. Unfortunately we do not have that communication exchange in writing. , The second issue that Mr. Cook raises is easily addressed by a review of the land use file record. It shows that there was a complete application filed in a timely manner so as to vest the application to the R-8 zoning in effect for the property for a period following annexation. Mr. Cook believes that the filing should have included additional studies and materials, but the application did indeed comply with City requirements for completeness. Staff and the Hearing Examiner both also acknowledged and stated that fact. Thank you for your attention. We look forward to the City's decisions on the appeals. Respectfully Submitted, Jo R;Skochdopole, P.E. 'INNER HOMES COMPANY • Project Manager APPLICANT r,\(c Y rj CITY OF RENTON U �r.� I ♦ ru .`- + City Clerk e' Kathy Keolker,Mayor Bonnie I.Walton IN A February 7, 2007 APPEAL FILED BY: Frank Jay Cook RE: Appeal of Hearing Examiner's decision dated 1/18/2007 regarding the Puget Colony Homes Short Plat application, located at the 4900 block of SE 2° Place. (File No. LUA- 06-146, SHP) To Parties of Record: Pursuant to Title IV, Chapter 8, Renton City Code of Ordinances, written appeal of the hearing examiner's decision on the Puget Colony Homes Short Plat application has been filed with the City Clerk. In accordance with Renton Municipal Code Section 4-8-110F, the City Clerk shall notify all parties of record of the receipt of the appeal. Other parties of record may submit letters limited to support of their positions within ten (10) days of the date of mailing of the notification of the filing of the appeal. The deadline for submission of additional letters is 5:00 pm, February 19, 2007. NOTICE IS HEREBY GIVEN that the written appeal and other pertinent documents will be reviewed by the Council's Planning and Development Committee. The Council Liaison will notify all parties of record of the date and time of the Planning and Development Committee %r meeting. If you are not listed in local telephone directories and wish to attend the meeting, please call the Council Liaison at 425-430-6501 for information. The recommendation of the Committee will be presented for consideration by the full Council at a subsequent Council meeting. Attached are a copy of the appeal and a copy of the Renton Municipal Code regarding appeals of Hearing Examiner decisions or recommendations. Please note that the City Council will be considering the merits of the appeal based upon the written record previously established. Unless a showing can be made that additional evidence could not reasonably have been available at the prior hearing held by the Hearing Examiner, no further evidence or testimony on this matter will be accepted by the City Council. For additional information or assistance, please feel free to call me at 425-430-6502. Sincerely, Bonnie I. Walton City Clerk Attachments `'ow- cc: Council Liaison 1055 South Grady Way-Renton,Washington 98057-(425)430-6510/FAX(425)430-6516 RENTON AHEAD OF THE CURVE JAN 2 6 2007 RECEIVED CITY APPEAL OF HEARING EXAMINER'S DECISION/RECOMMENDATIUN CLERK'S OFFICE TO RENTON CITY COUNCIL FILE NO.LU A -GY,-14$ - } P4,1‘, .-.1- ecx a/ bN''j *tion` >PL.ATAkuiloO �- APPLICATION NAME The undersigned interested party hereby files its Notice of Appeal from the decision or recommerintWateirON Land Use Hearing Examiner,dated ,20 . JAN 2 6 2007 1. IDENTIFICATION OF PARTY APPELLANT: REPRESENTATIVE(IF ANY): CITY RECEIVED KOFFICE Name: ARKIKt[ Cod C' Name: Address: 1-x.110 k , 1 4 r "r' Address: 12 N� wrN 9ga'-Ij 2. SPECIFICATION OF ERRORS(Attach additional sheets,if necessary) Set forth below are the specific errors or law or fact upon which this appeal is based: eArr /'Z Tri FINDING OF FACT: (Please designate number as denoted in the Examiner's Report) No. Error: Correction: CONCLUSIONS: No. Error: Correction: OTHER: No. Error: Correction: 3. SUMMARY OF ACTION REQUESTED The City Council is requested to grant the following relief: (Attach explanation, if desired) )C,. Reverse the decision or recommendation and grant the following relief: Modify the decision or recommendation as follows: Remand to the Examiner for further consideration as follows: Other 2-t Z o O 7 AppeIlant/Represe tivtSignature Di."-`4447 NOTE: Please refer to Title IV,Chapter 8,of the Renton Municipal Code,and Section 4-8-110F,for specific appeal procedures. CC: w19-+ty H:\CITY CLERK\APPEAL APPEAL to Council.doc e � V e'S V/C.2S T LJl►� Fred I/4v7Er , 1--1-e6r;n y r X -I , 1,12,- City of Renton Municipal Code;Title N,Chapter 8,Section 110—Appeals 4-8-110C4 • i 4,1 The notice of appeal shall-be`accompanied by a fee'in accordance with RMC 4-1-170,the fee schedule of the City. (Ord.3658,9-13-82) 4-8-110F: Appeals to City Council—Procedures 1. Time for Appeal: Unless a specific section or State law providing for review of decision of the Examiner requires review thereof by the Superior Court or any other body,any interested party aggrieved by the Examiner's written decision or recommendation may submit a notice of appeal to the City Council,upon a form furnished by the City Clerk, within fourteen(14)calendar days from the date of the Examiner's written report. 2. Notice to Parties of Record: Within five(5)days of receipt of the notice of appeal, the City Clerk shall notify all parties of record of the receipt of the appeal,. . 3. Opportunity to Provide Comments: Other parties of record may submit letters ip support of their positions within ten (10)days of the dates of mailing of the notification of the filing of the notice of appeal. , ' 4. Transmittal of Record to Council: Thereupon the Clerk shall forward to the members of the City Council all of the pertinent documents, including the written decision or recommendation,findings and conclusions contained in the Examiner's report,the notice of appeal,and additional letters submitted by the parties. (Ord.3658, 9-13-1982) 5. Council Review Procedures: No public hearing shall be held by the City Council. No new or additional evidence or testimony shall be accepted by the City Council unless a showing is made by the party offering the evidence that the evidence could not reasonably have been available at the time of the hearing before the Examiner. If the Council determines that additional evidence is required, the Council shall remand the matter to the Examiner for reconsideration and receipt of additional evidence. The cwt of transcription of the hearing record shall be borne by the applicant. In the absence of an entry upon the record of an order by the City Council authorizing new or additional evidence or testimony,and a remand to the Hearing Examiner for receipt of such evidence or testimony,it shall be presumed that no new or additional evidence or testimony has been accepted by the City Council,and that the record before the City Council is identical to the hearing record before the Hearing Examiner.(Ord.4389, 1-25-1993) 6. Council Evaluation Criteria: The consideration by the City Council shall be based solely upon the record, the Hearing Examiner's report, the notice of appeal and additional submissions by parties. 7. Findings and Conclusions Required: If, upon appeal of a decision of the Hearing Examiner on an application submitted pursuant to RMC 4-1-050F1,and after examination of the record, the Council determines that a substantial error in fact or law exists in the record, it may remand the proceeding to Examiner for reconsideration,or modify,or reverse the decision of the Examiner accordingly. 8. Council Action: If,upon appeal from a recommendation of the Hearing Examiner upon an application submitted pursuant to RMC 4-1-050F2 and F3,and after examination of the record,the Council determines that a substantial error in fact or law exists in the record,or that a recommendation of the Hearing Examiner should be disregarded or modified, the City Council may remand the proceeding to the Examiner for reconsideration,or enter its own decision upon the application. 9. Decision Documentation: In any event,the decision of the City Council shall be in writing and shall specify any modified or amended findings and conclusions other than those set forth in the report of the Hearing Examiner. Each material finding shall be supported by substantial evidence in the record. The burden of proof shall rest with the appellant.(Ord 3658,9-13-1982) 10. Council Action Final: .Tll action.of the Council approving,modifying or rejacting a deeEsion of the Examiner shall be final and conclusive, unless appealed within the time frames established under subsection G5 of this Section. (Ord. 4660,3-17-1997) 4 ' "; Cf:, /2.04./ 4 , 27 2O ` ( PAtt 1 Q ,> 40614) atictitk Ns # Art cereel 443,77/1.2.4CITY OF RENTON r : / s 7 . � �, JAN 2 6 2007 f' p - I 0(z RECEIVED CITY CLERK'S OFFICE PYW. ' 74 0-0444 L& W-R-Q -- I4-7:511R. A uta- 0 -)46 I t 4 4 Vu.t.. ta. a." , - - 0 7i-A. air a„,e flit,. italtec,r • 4244 a a • -2 417 o-Z 4..20.44,--y.,7 to. -14,- -d ,lit ih --.A., ,ug, ,tet, titeP ' , 3/ --li, e-i-ema-et p-o I, ,,-, -.00-41 iNolairtatett4._ jAz (*at"617 1+12412124L imitteX Aa,oe /1,291A .---0.7.4... iird-47,64 * 4153/.01.44 , /;11. . ji...t. et d 441 . p0.640-e6,17(3071:411701.trak. 1U4 Certoii R dr and ,A. p M Poud-d-iit 4- ( \) , -rte Jemtm... . ,,, p/a-- �• /,•y cod ,,i , •/, , , r! aft✓". Rataided-0 kL1/2- 0/ ppti t . liota- evie /r/ ct trait / • , ,GIN1 -r't'h - c � &Rd fr4eX1-1 A PAgitOrtorty.... , stole • e , •Yetet 'eflA 4cq Io . 1 c-r CT - January 18, 2007 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT/CONTACT: John Skochdopole, P.E. Conner Homes 846-108"'Ave NE, #202 Bellevue, WA 98004 OWNERS: Cory Richard and Cindy Joy Brandt 3038—198t Ave SE Sammamish, WA 98075 Robert and Cheryl Van Geystel 25507—75t Ave SW Vashon,WA 98070 Puget Colony 2 Short Plat LUA 06-146, SHPL-H LOCATION: 4900 block of SE 2"d Place SUMMARY OF REQUEST: Hearing Examiner Short Plat approval for the subdivision of a Nolow 0.79 acre parcel into five(5) lots for the future construction of detached single-family homes. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on January 3, 2007. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the January 9, 2007 hearing. The legal record is recorded on CD. The hearing opened on Tuesday,January 9, 2007, at 9:14 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No. 2: Vicinity Map application, proof of posting,proof of publication and other documentation pertinent to this request. Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18,2007 Page 2 Exhibit No.3: Preliminary Short Plat Map Exhibit No.4: Preliminary Grading and Utility Plan Exhibit No. 5: Preliminary Tree Cutting/Clearing Exhibit No. 6: Preliminary Landscape Plan Plan Exhibit No. 7: Zoning Map Exhibit No.8: Rezone Map Exhibit No. 9: Aerial Photograph Exhibit No. 10: Schedule B of Title Report Exhibit No. 11: Puget Colony 2 Plat Face Exhibit No. 12: Typed sheet with restrictions from the face of the Plat Exhibit No. 13: Preliminary Plat Action from King Exhibit No. 14: Letter from Seattle King County County Depaitiuent of Public Health Department Exhibit No. 15: Title Report for Archer The hearing opened with a presentation of the staff report by Elizabeth Higgins, Senior Planner, Development Services, City of Renton, 1055 S Grady Way,Renton, Washington 98055. The applicant is proposing a sub- division of three lots located in northeast Renton. There are two owners of the three existing lots. The lots abut on SE 2"d Place and if the application is approved, will be subdivided into five new lots. The lots were located in Residential-8 Zone at the time the application was submitted,the area has since been rezoned to Residential-4,however, the lots will comply with the R-8 zoning designation. The Comprehensive Plan designation is Residential Single-Family.The sites have not been previously developed due to the high ground water table in the area and the fact that the septic systems would not function. The lots can now be developed due to the fact that sewers will be installed. This short plat application was not subject to review by the Environmental Review Committee. There are no known critical areas on the property. A wetland and stream analysis was submitted with the application. The site slopes down to the southeast corner of the property, drainage will flow in this direction into an existing system. The applicant has indicated that they will attempt to save trees existing along the north property line,the rest of the vegetation will be removed. The conceptual landscape plan was submitted. The plan shows street trees, they are very small and will be in the front yards of the new lots. The new five lots would be 6,600 square feet or larger which is above the minimum lots size required in this zone. The lots meet all of the zoning development standards for width, depth, lot size and potential setbacks. The subdivision also meets the comprehensive plan designation objectives and policies for subdivision of land and for the community design element policies. A net density of 6.25 dwelling units per acre for the site is within the density range permitted for the R-8 zone. The new lots will be accessed via driveways off of NE 2"d Place. There are plans by the City to improve NE 2nd Place, there is a school in the vicinity and several parks which people access via NE 2"d Place. The applicant has agreed to pay Street Improvement costs in lieu of actually doing the improvements. This allows the City to retain some consistency with the street designs. Staff recommended Park, Fire and Transportation Fees be required as a condition of approval. • Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18,2007 Page 3 *Iwo, There are no sanitary sewer lines to the property, there is a lift station under construction and these lots would be served by the new sanitary sewer system. There would be an East Renton Sewer Assessment District Fee imposed on each lot and sewer system development charges for both wastewater and surface water. The applicant has received a Certificate of Water Availability from Water District 90. John Skochdopole, Conner Homes, 846-108t Ave NE, Suite 202,Bellevue, WA 98004 stated that he is the project manager. That is Field Street to the west of the project and is rather fragmented. He believes the City's intent is to not improve that street. Frank Cook,4910 NE 1 S`Court, Renton, WA 98059 thanked the City for the rezone of this area, it is unfortunate that the effective date allows this project to fall under the prior zone designation. He checked the filings and believes that several shortcuts have been taken that should not have been taken. Secondly, the Puget Colony homes were platted as R-4 in King County in 1968, the only reason it was changed to R-8 was the growth management plan that received very little review from the citizens and residents in this area. They have asked that Renton review this process and with over a year of thorough analysis they came to the conclusion that this should be R-4. The residents believe that this area should remain consistent with the R-4 zoning designation. Lola Archer, 4904 NE 1S`Court, Renton, WA 98059 stated her concerns were many, first the regrading. She lives adjacent to Laurelhurst and now has a rock wall better than nine feet tall with a more than six-foot fence on top of it that abuts her backyard. She is concerned with the regarding that would be done with this new project and what the difference is between three homes and five. It seems that this project should be consistent with the rest of the community. After researching through King County files, she found that it stated that the area was not to be subdivided to smaller areas. loire Al Dembowski,4906 NE 1st Street, Renton,WA 98059 questioned that in a situation where there is a covenant or statement that lots cannot be subdivided, if that has any meaning at all, does it apply in this instance? He would request a delay in the Hearing Examiner's decision in order to determine if there is any significance to that issue. When the density is changed, the character of this particular area is changed. Karen Cook, 4910 NE 1st Court, Renton, WA 98059 stated that as the presentation came about she noted that on Exhibit 6, which showed the trees, there is not way that those trees can be saved. When the homes are built on these small lots, they will completely fill the lots. She also thought that the square footage that is show on the report is incorrect. The total square footage from King County records shows 33,670 square feet, the City of Renton shows 34,374 square feet. Elizabeth Higgins, introduced Schedule B of a Title Report provided by Mr. Cook to the Long Range Planning Division, Item 3 of Schedule B states"restrictions contained in said plat as follows: no lot or portion of lot in this plat shall be divided and sold or resold or ownership changed or transferred whereby the ownership of any portion of this plat shall be less than the area required for the use district stated on the plat." The second thing she received from the applicant at the time of application is the face of the plat,recording number with King County is in the lower left hand corner. The restriction states, "no lot or portion of a lot in this plat shall be divided and sold or resold or ownership changed or transferred whereby the ownership of any portion of this plat shall be less than the area required for the use district in which located." This question was put to the City Attorney who said that since it was platted in King County, one of the problems is that it doesn't say when this restriction applied or if it was the zoning at the time the Puget Colony r`,,, was platted or the zoning in perpetuity, there is no indication of whether it could never be rezoned. The City Attorney's opinion was that the King County records would have to be reviewed. The preliminary plat action for Puget Colony homes was dated November 14, 1967 and states that, "it was moved and seconded that the Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18, 2007 Page 4 preliminary plat be approved and that the following conditions be applied: 1. Compliance with all platting regulations of a resolution and subject to standard conditions of preliminary plat approval. 2. All lots to meet the minimum requirements of the RS-9600 lot size of plats located in the S-R areas. 3. There is to be no direct vehicular access to 140th Avenue SE from those lots which abut it." There were only three conditions. After further searching, the Seattle King County Department of Public Health, dated November 20, 1967 there was a letter regarding the soil conditions. This stated that development of the property must be in accordance with the conditions set forth in the engineers report on file. The concern with the lots is whether they would perk or not for septic systems. All that can be inferred about the restriction on the size of the lot was the concern about the septic systems and the soil conditions. Karen Cook stated that she had the actual Policy of Title Insurance, which was dated July 9, 1973. John Skochdopole stated that they researched this issue before making application. There is no separate covenant that covers the Puget Colony lots other than that which is written on the face of that plat. That is a standard King County note and was for a very long time, it was used on all plats that served septic,at least through the 70's, 80's and early 90's. Ms.Higgins defined all the setbacks for each of the new lots. Lot 1 is a corner lot whether or not a street exists and therefore must have wider setbacks than the interior lots. Ms. Archer stated that this development should go back to R-4 in order to maintain the community as it was. Kayren Kittrick, Development Services stated that a plan was submitted under the 1990 King County Surface rrr Water Design Manual. They are exempt because what is coming off the site is going to be under the threshold for having to do on-site retention/detention. They will be monitoring it very closely because of the high water table and everything else that is going on in that vicinity. The final TIR will be done in the course of the final review of this site. The grading is limited due to saving the trees in that corner. They cannot do much in the way of grading, the ground if fairly flat. There can be no more or no less water coming off the site. Erosion is watched very closely. The City has discussed building their own erosion control manual in order to catch controls that are not covered on the broad scope of King County. Regarding the septic systems, the City of Renton does not determine if a property goes from septic to sewer. Septic is allowed if sewer is not buildable and that would be under the control of the King County Health Department, not the City of Renton. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 10:26 a.m. FINDINGS, CONCLUSIONS &RECOMMENDATION Having reviewed the record in this matter,the Examiner now makes and enters the following: FINDINGS: `"' 1. The applicant,John Skochdopole, filed a request for a Short Plat. Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18, 2007 Page 5 2. The yellow file containing the staff report, the State Environmental Policy Act(SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC), the City's responsible official determined that the proposal is exempt from environmental review. 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located in the 4900 block of SE 2nd Place. The subject site is on the north side of SE 2nd Place just east of 140th Avenue SE(King County designation)or Field Avenue. Staff reported that 140th Avenue is an unopened street and it would probably not be opened. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned R-4(Single Family-4 dwelling units/acre). The application for this development apparently was submitted while the subject site was still zoned R-8 (Single Family- 8 dwelling units/acre)and therefore,the applicant is entitled to develop the subject site under R-8 zoning- a legal entitlement called "vesting." (See below regarding Covenants) 8. The subject site was annexed to the City with the adoption of Ordinance 5171 enacted in December 2005. 9. The subject site is approximately 34,374 square feet or 0.79 acres. The parcel is approximately 245 feet wide(east to west)by approximately 130 feet deep. The subject site consists of three(3) underlying lots that are approximately 11,960 square feet, 12,090 square feet and 9,620 square feet. 10. The subject site does not contain significant slopes but does slope down toward the southeast. The applicant proposes balancing cut and fill if possible. Any fill material would be subject to analysis. 11. A tree survey showed 21 significant trees. Staff has noted that five trees would have to be maintained. The applicant proposes retaining some trees located on the northwest portion of the subject site. 12. The applicant proposes re-dividing the existing three lots into five lots. The lots,Proposed Lots 1 to 5, would be aligned from west to east. 13. Access to the individual lots would be straightforward-directly from SE 2nd Place. The right-of-way immediately west of the plat would be Field Avenue SE but it is a fragmented roadway and not proposed for access. The applicant proposes paying a fee-in-lieu of developing frontage improvements along SE 2nd Place. This will allow the City to provide consistent improvements along that street. 14. The density for the plat would be 6.25 dwelling units per acre. This complies with the R-8 zoning that was in effect when the application was accepted. 15. The subject site is located within the Renton School District. The project is expected to generate approximately 2 school age children. These students would be spread across the grades and would be %we assigned on a space available basis. Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18,2007 Page 6 16. The development will increase traffic approximately 10 trips per unit or approximately 50 trips. Approximately ten percent of the trips, or approximately 5 additional peak hour trips will be generated in the morning and evening. 17. Stormwater detention is not required according to the analysis submitted by the applicant but this will be checked further depending on circumstances. 18. A high water table had prevented the development of the underlying lots as a suitable septic system could not be developed. The site will now be served by sewer, which allows development of the parcels. 19. The subject site is located in Water District 90. The applicant has submitted a Certificate of Water Availability. The site will have to meet City fire flow standards. 20. The City has adopted mitigation fees for transportation improvements, fire services and parks and recreational needs based on an analysis of the needs and costs of those services. These fees are applied to new development to help offset the impacts new homes and residents have on the existing community and the additional demand for services. 21. There are existing covenants that govern the earlier plat and therefore,the three lots the applicant proposes re-dividing under this review. Neighbors raised objections to the current proposal. They suggested that those covenants prevent re-dividing the property into smaller lots than the original lot sizes. CONCLUSIONS: 1. This office is not in a position to judge the validity of the underlying covenants that cover the lots that comprise the subject site. The covenants were introduced by neighbors and it will be up to those neighbors to clarify with court action or negotiation how they apply to the subject site. There could be sufficient questions about their affect that they could cloud the title of the proposed lots but that is something that the applicant and future purchasers will have to weigh. The neighbors may always seek legal assistance or take legal action if they wish to pursue the issue outside of this forum. 2. The proposed plat, aside from the covenant issues,appears to serve the public use and interest. It will create additional lots in an area designated for suburban densities. While the comprehensive plan suggests lower density residential uses in this area and that is even demonstrated by the current, lower, R-4 zoning,the applicant took advantage of a window when the site was zoned R-8. They are permitted to seek development that matched the R-8 Zoning. 3. The development will increase the demands on the City's parks,roads and emergency services. The applicant shall therefore help offset those impacts by providing mitigation that matches the fees established by the City. 4. The development will also increase the tax base of the City and that should help offset the more generalized impacts of the development on City services. 5. The lots are all rectangular and all are larger than the minimum 5,000 square feet required for plats '4.0yi under one acre in older neighborhoods. Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18, 2007 Page 7 6. The applicant will have to comply with general landscaping requirements as well as tree preservation and street tree requirements. DECISION: The Short Plat is approved subject to the following conditions: 1. The applicant shall pay a Transportation Mitigation Fee based on$75.00 per net new average daily trip attributed to the project.The fee is payable prior to the recording of the Final Plat. 2. A Temporary Erosion and Sedimentation Control Plan(TESCP)shall be required. The TESCP shall be designed pursuant to the Department of Ecology's Erosion and Sediment Control Requirements outlined in Volume II of the most recent Department of Ecology Stormwater Management Manual.This condition shall be subject to the review and approval of the Development Services Division. 3. A Fire Mitigation Fee,based on$488.00 per new single-family structure, shall be payable prior to the recording of the Final Plat. 4. A Parks Mitigation Fee of$530.76 per each new single-family residence shall be payable prior to the recording of the Final Plat. ORDERED THIS 18th day of January 2007 7::_217,43 � ^ FRED J. KAUF HEARING E • i R TRANSMITTED THIS 18th day of January 2007 to the parties of record: Elizabeth Higgins John Skochdopole, P.E. Cory Richard and Cindy Joy Brandt 1055 S Grady Way Conner Homes 3038-198`h Ave SE Renton, WA 98055 846-108t Ave NE, #202 Sammamish, WA 98075 Bellevue, WA 98004 Kayren Kittrick Robert and Cheryl Van Geystel Development Services Frank Cook and Karen Cook 25507-75`h Ave SW City of Renton 4910 NE 1 S`Court Vashon, WA 98070 Renton, WA 98059 Lola Archer Al Dembowski Dave Jordan 4904 NE 1st Court 4906 NE 1st Street 4902 2nd SE Renton, WA 98059 Renton, WA 98059 Renton, WA 98059 ,. Shannon and Doug Luedtke Brian Westerbeck 4914 NE 1st Court P Box 1767 Renton, WA 98059 Renton, WA 98057 Puget Colony 2 Short Plat File No.: LUA-06-146, SHPL-H January 18, 2007 Page 8 TRANSMITTED THIS 18th day of January 2007 to the following: Mayor Kathy Keolker Larry Rude, Fire Jay Covington, Chief Administrative Officer Larry Meckling,Building Official Julia Medzegian, Council Liaison Planning Commission Gregg Zimmerman, PBPW Administrator Transportation Division Alex Pietsch, Economic Development Utilities Division Jennifer Henning,Development Services Neil Watts, Development Services Stacy Tucker, Development Services Janet Conklin,Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,February 1,2007. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment,or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen(14) days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk,accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Depai tuient, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,February 1, 2007. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one)communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. b.. y ' ,.yA. >3, �".�i✓.' ' .` m . x kZi V. ittaamt Nifty ,. ..i.:::„y :SE 2ntl Place >„.bq - a�+ 3 f+`4900 block of xX k� 1 £ f -<tLocation: ? �& k5 t tSr Projcy , isSITE , r ' £ -� .`,,,,„_'--41R,:;,:... m ✓, xA �',is \if � Y y ,a� W �� , .tr�, Xs r�> fr �' tt r> t4y� ` yFiF> , t }tF `>t a fis ,Y �r Ml� r Y fvat x,,,,,, :.n..2 Hl Y' r . H y Oo� S • �? p:!''nv. .:'' Y 5+ G �� S XyyRy. i. qe - /f�„ - c , Y4tJ : t� • 1am ✓ , Nin, F . i'IZ r . r z� t �.', d r ..w . 57 f; i rt* r > 3@ O.' . .,r << » r. f ° t t5 <, . ' r� fi/,R r ; / .1411410311•„*:,': ,am/hU 34:i ,„ i � {ir {5 > « ?J-i � ' 2.Y 4k• t > "r a sr ,.tFy } t i2t r: c -,•,::::q.,,,,..4:,,,,,:. ....,...1-,..,,,,,.., ta < Y Er i:ti 3 CON)VER PUG �T COLONY SHORT �� , , Fo ]- � ,► 1 Co t 9 ' I IL, 1 r020N6 5/6"MAR*ITN 1 I/2• ALUMINUM CAP,Is.ONARE T0606•, 0.1'SOUTH Or PPOPEPTr COPN[R pli143 •• I♦ - 1 _ .1_-..____'.6. 1(((--��+---�LO'ORNNACE EASEMEN2 . pER PLAT t L--war _.. • 1 1 Ntt2+T2v -' SCALE: 1" � APPLICANT -- = 20 Sowit g W N g •••wn• A J r---------� r.--------- -fig y�'� wt+rca u•Ww7 OM cs. �i een.er.w..oaee.ou.re F e ?. .-.� r-_--___`_� r.--_--- �1N i --� r--------_ < nd�p,T jeLAh1NER/FNGINHERIBURYEYQ1e } N CON OP I+RM•wro♦.• M ♦coma p K�sunk a # ! 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EXHIBIT b,,,,. ®YIG1t 1 MAP asnGIll 1 1 6 ( , i. , ( I idta MY 444 •ig ma!Az&lox Si,w.M •;'' ;‘n'• ...0', •`iia,i I �� SIW •�.!" •,,.�'•r. �• • i ..0� • <___i� X11 •N, _�_7'•__ Y' •�'••. ,"`•• I ''.' ••••7 .;:',:,?',‘,,'' ",'.','i' 4,4/ l'r 0 I/ $ ll $ gg F.•. :..r / . / • 1 1 >/ e • I ! ! ! t �$Jy u � 6 = S,[.]ND PL NTL•.�_ 4 = 11y VJ= LEGEND TREE!RETENTION CALCULATIONS Li la tor&Fele Ottani kV TOIK NONnCMO Drl•ON•Nil� N litil•N)M 1�ANIOWDK L41•i/R NOR 00WlRNY0 /OONNIRdR,0:12.2 PR!'l 1. !•OMS a 4MOIq�QR OlGO°au. M I•iNUM! IVRY*.ANN.MWt•1Vtuw N•l°l•Ann 0lPTt row i.D TRIM~OWD •rnu SCALE: 1" 30 EXHIBIT z MCA TO sit ca. 111 63 TOl''nl 0.010.400�e'MrAO�°"D nnr•, pYY�4OO +wwlydi TO Ma is 1.R•RIG111NID 0 5 itntACIICh •.w.i• /xe•Teu inn IV ml/NaMDow a4R ..eoso.«+NNe DATUM i tI (VT N:•nN«_ CII•a nennol•Nave non AADM MAO*Or ARIt40$ • • •N•1 ini MinerMK"dsa im 4SM Inbar ".cum,:'»°an.�+�a l 1 or OOnann00 St N KW GOS/eT,WN1btPa W insMoon•• • �+ )3ENCWMAlRK,B, g n rVq• N•COTIN►N N CKN M M 0••ID COe • InnICIION •+f 14n1 I/0104 AN 0.Ne.GV O.~en OPOnPDM •t Y[ no ninon•, nos•tJv.4gOf p • I.•• •M! ` p.m. 1,4•.11.0/4 IN/N C 1.$,4M M 4WD CA • InRIC.n n •A•14 Mtlib Y pi.•won n.arn NL OT'Ob cam..OGOPOM @I 3 A` (521 ' 4 5 O.,. CITY OF RENTON COUNCIL AGENDA BILL I AI#: ® Submitting Data: Community Services Dept For Agenda of: February 26,2007 Dept/Div/Board.. Facilities Division Staff Contact Michael Nolan x6608 Agenda Status Consent X Subject: Public Hearing.. Final Pay Application for Correspondence.. RCC Storage Room Additions project Ordinance CAG 05-194 Resolution Old Business Exhibits: New Business Notice of Completion of Public Work Study Sessions Final Pay Application(#7) Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $4,376.21 Transfer/Amendment Amount Budgeted $180,000.00 Revenue Generated 11.100 Total Project Budget $159,891.00 City Share Total Project.. SUMMARY OF ACTION: The Community Services Department submits CAG-05-194,RCC Storage Room Additions, for final pay estimate and release of retainage. The project started on 8/14/06 and was completed on 2/16/07. The contractor,Flag Construction Company, fulfilled the terms of their contract by constructing two storage room additions at the Renton Community Center. STAFF RECOMMENDATION: Staff recommends approval of the project, authorization for final pay estimate in the amount of $4,376.21, commencement of the 60-day lien period, and release of the retained amount of $7,994.55 to Flag Construction Company,contractor, once all required releases are obtained. Rentonnetlagnbill/ bh 1 .os MITA.o� State of Washington Reg.No.: Department of Revenue • x _ _ Audit Procedures&Administration Date: 4riaea °yam PO Box 47474 Olympia,Washington 98504-7474 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To 1055 South Grady Way Renton, WA 98055-2132 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract RCC Storage Room Additions Contractor's Name Flag Construction Company Phone No. 360-456-0604 Contractor's Address PO Box 3524, Lacey, WA 98509 Date Work Commenced Date Work Completed Date Work Accepted August 14, 2006 February 16, 2007 February 26, 2007 Surety or Bonding Co. Frontier Insurance Company Agent's Address 612 91st Ave NE, Everett, WA 98205 Contract Amount: $ 150,725.00 Amount Disbursed: $ 165,966.86 Additions or Reductions: $ 9,166.00 Amount Retained: $ 7,994.55 Sales Tax: $ 14,070.41 Total: $ 173,961.41 Total $ 173,961.41 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,Olympia,Washington 98504- 7474,immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate,and then only in accordance with said certificate. FORM REV 31 0020(12-92) Notice of Completiondoc APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 (Instructions on reverse side) PAGE ONE OF PAGES TO OWNER: cm op RENToN PROJECT: RENION COMA uNITY CENTER APPLICATION NO.: 7 Distribution to: 1055 South GRady Way STORAGE ROOM ADDITIONS PERIOD TO: 2/17/07 ❑ OWNER Renton, WA 98055 1715 Maple Valley Highway PROJECT NOS.: ❑ARCHITECT Renton, WA 98055 ❑ CONTRACTOR FROM CONTRACTOR: VIA ARCHITECT: CONTRACT DATE: 0 FLAG CONSZRUMION MANY, INC. MR. MICHAEL NOIAN • ❑ P.O. Box 6579 City of Renton August 3, 2007 K:"-t, WA 98064 1055 South e+ .• Way CONTRACT FQ Ctnrarje, 1207n Arirli firing Renton, WA 980 6 ' CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,infor- mation and belief the Work covered by this Application for Payment has been completed Application is made for payment, as shown below, in connection with the Contract. in accordance with the Contract Documents, that all amounts have been paid by the Continuation Sheet, AIA Document G703, is attached. Contractor for Work for which previous Certificates for Payment were issued and pay- 1. ORIGINAL CONTRACT SUM $ 150,725.00 ments received from the Owner, and that current payment shown herein is now due. 9 166.00 CONTRAC ON COMPANY, INC. 2. Net change by Change Orders S � c� e(-0.--\ 159 891 .003. CONTRACT SUM TO DATE (Line 1 t 2) t By: Date:R.E. Schnell President .,x1 / 4. TOTAL COMPLETED & STORED TO DATE $ 159,891 .00 State of: Washington ��0%4 D. 3��i�i (Column G on G703) County of: ging \- A-\:o�MtsslpyF.�?/�' Subscribed and sworn to before . �9 y 5. RETAINAGE: ;� �,OTAq �'• s a. _�_% of Completed Work $ 7,994.Sc me this q �� day of �eoc /' acO7 .-z *; �•A` (Columns D + E on G703) — - *; b. % of Stored Material $ iN9•�`,Bq• UBLIC o\:• �: (Column F on G703) Notary Public: () f:'� �•s .ii�cc ...qRY 15;?.•,tO.� Total Retainage (Line 5a + 5b or My Commission expires: 2/1 5/201 1 ij� F WASN\N�� O Total in Column I of G703) 7,994.55 , "lint r110�` 6. TOTAL EARNED LESS RETAINAGE $ 151,896.45 ARCHITECT'S CERTIFICATE FOR PAYMENT (Line 4 less Line 5 Total) 8.8% WSST $ 371 .01 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 152,267.46 In accordance with the Contract Documents,based on on-site observations and the data (Line 6 from prior Certificate) $ 147,891 .25 comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge,information and belief the Work has progressed as indicated,the 8. CURRENT PAYMENT DUE $ 4,376.21 quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 7,994.55 AMOUNT CERTIFIED $ 4') 3 7 r, Z (Attach explanation if amount certified differs from the amount applied for. Initial ICHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS all figures on this Application and on the Continuation Sheet that are changed to Total changes approved in conform to the amou t cerci ied.) previous months by Owner 16 7,450.00 ARCHITECT. �� 6 D Total approved this Month Date: By: $ 1716.04 This C- tfica i of negotiable.The AMOUNT CERTIFIED is paya•le only to the Con- TOTALS 9r166 00 tractor name• herein. Issuance, payment and acceptance of payment are without NET CHANGES by Change Order 9,166.00 prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT 0702•APPLICATION AND CERTIFICATE FOR PAYMENT • 1992 EDITION •AIA® • ©1992 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK ,;i; AVENUE, N.W., WASHINGTON, D.C. 20006-5292 • WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. • G702-1992 (t. C./1.rITICN nhouid use an original AIA rfocumont which has this caution printed in red. ,,riginal assures that changes will not be obscured as may occur when documents are reproduced. S. 1 ( t ., ( CITY OF RENTON RENTON COMUMITY CENTER STORAGE ROOM ADDITION Application No: 7 CONTRACT# FLAG CONSTRUCTION JDate: 2/17/07 Period To: 2/17/07 Comp. Comp. Total ' Bal. Ret. Earned Previous Current Balance Original Previous This MAT Comp. % To Per Less Cert.OF Payment Plus DESCRIPTION �, AoDltce Period To D o Fines Re a i pt e a t GRADE SITE $ 1e,e.e.00 $ 1o, $ - $ 1010.00 108% $ - $ �5 .00 $ 9 00.00 $ 9L$bd.00 $ - $ 50000 ASPHALT $ 4,500.00 $ 4,500.00 $ - $ - $ 500.00 100% $ - .$ 225.00' $ 4,25.00 $ 4,275.00 $ - $ 225.00 CONCRETE $ 14,000.00 $ 14,000.00 $ - $ - ' $ 14,000.00 100%k$ - '$ 756.00 -$ 13,35600- $ 13,300.00 I - -$ 700.00 CMU $ 19,000.00 $ 19,000.00 $ - $ - $ 19,000.00 100% $ - $ 950.00• $ 18,050.1' $ 18,650.00 $ - $ 950.00 ROUGH CARPENTRY $ 7,000.00 $ 7,000.00 $ - $ - $ 7 000.00 1001% $ - $ 350.00'$ x,650.00 $ Boom' $ - $ 350,00 ROOFING $ 17000.00 $ 17,000.00 $ $ - ,$ 1000.00 _ 100% $ - $ 850.00 $ 16,150.00 $ 16,150.00' $ - $ 850.00 HM DOORS&HDW $ 2000.00 $ 2,000,00 $ - $ - $ 2,000.00 10096-$ - $ 100.00 $ 1,900.00 $ 1,900.00 $ - $ 100.00 OVERHEAD DOORS $ 3,500.00 $ 3,500.00 $ - $ - $ 3,500.00 100% $ - $ 175.00 $ 3,325.00' $ 3,325.00 $ - $ 175.00_ PLASTER $ 16,000.00 $ 16,000.00 $ - $ - , $ 16,000.00 , 100%,$ - $ 800.00 $ 15,200.001 $ 15,200.00 $ - $ 800.00 PAINTING $ 4 000.00 $ 4,000.00 $ - $ - $ 4 000.00 100% $ - $ 200.00 $ 3 800.65 $ 3 800.00 $ - $ 200.00 FIRE PROTECTION iei,eii $ 5,000.00 $ $ ,uT,,•T1 , 10e% - "Te,ei 4, "e.Te • 4,7 ',e0 - 2 0.00 1 ELECTRICAL $ 9'725.00 ' $ 9,725.00 $ - $ - ' $ 9 725.00 100% $ - I $ 486.25 $ 9,238,75 $ 9,238.75�$ - : $ 486.25 INSURANCE AND BOND $ 7'000.00 $ 7,000.00 $ - $ - -$ 000.00 100% $ - $ 350.00 $ 6 650,00 $ 6 650.00 $ - $ 350.00 FEE AND OVERHEAD 3.,11'.... 29,500.00 $ 500.00 $ - e,e4e,.. 1,'e.'. - 1, '0.0e 8, oi,e' 8,12 ,ee 4 ,10 1, e,,e. CLOSEOUT $ 2,000.00 $ - $ 2,000.00 $ - $ 2,000.00 1056k $ - $ 100.00 $ 1,900.1 $ - $ 1,900.00 $ 100.00 'CHANGE ORDER#1 $ 7,450.00 $ 7,450.00 ' $ 7,450.00 100% $ - 1.716.00 - $ 1 718.00 1016 - $ 372,50 ' $ 7,077.50 " $ 7,077.50 I $ $ ton 1.630.20- $ 372.50 85.80_ CHANGE ORDER#2 189,891.0000, $ 166,676.00 $ 4,216.00 $- $ 16`9,891.06 100% $ - 7,994 $ 161,896 $ 147,891.2x'$ 4,006.20 $ 7,994.66 CONTRACT AMOUNT DUE $ 4,005.20 W.S.S.T.et 8.8% 371,01 AMOUNT DUE THIS PAY REQUEST $ 4,376.21 I CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: For Agenda of: 2/26/2007 Ikare Dept/Div/Board.. Community Services Staff Contact Greg Stroh Ext. 6614 Agenda Status Consent X Subject: Public Hearing.. Contract to install Nederman Vehicle Exhaust Correspondence.. Extraction System at Fire Station#11 Ordinance Resolution Old Business Exhibits: New Business • Issue Paper Study Sessions • Contract Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $53,170.56 Transfer/Amendment Amount Budgeted $66,000.00 Revenue Generated Total Project Budget $66,000.00 City Share Total Project.. SUMMARY OF ACTION: The existing in-floor vehicle exhaust system is unreliable, unsafe and ineffective. Fire and Facilities representatives have established Nederman as our standard for installation and replacement for this type of equipment. Nederman systems are currently installed and in trouble free operation in four City or Renton Fires Stations. The funding for this project is in 316 CIP Major Maintenance, Operational Facilities. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign a sole source contract with Benz Air Engineering, Inc. to install a Nederman Vehicle Exhaust Extraction System at Fire Station#11 Rentonnet/agnbill/ bh COMMUNITY SERVICES DEPARTMENT , o• MEMORANDUM DATE: February 12, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker,Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Greg Stroh, Facilities Manager(X6614) SUBJECT: Nederman Vehicle Exhaust Extraction System for FS #11 Issue Should the City enter into a sole source contract with Benz Air Engineering, Inc. to install a Nederman Vehicle Exhaust Extraction System at Fire Station#11? Recommendation Authorize the Mayor and City Clerk to enter into a sole source contract with Benz Air Engineering, Inc. to install a Nederman Vehicle Exhaust Extraction System at Fire Station#11. *rr Background, • The existing in-floor vehicle exhaust system is unreliable and ineffective. The system design allows an unsafe level of vehicle exhaust emissions to escape into the vehicle apparatus bay with possible spill over into the adjacent living quarters and office space. • Nederman Systems have been installed and are currently in operation in Fire Stations 12, 13, 14, and 16. Fire and Facilities representatives have established Nederman as our standard for this type of equipment. Commonality of maintenance, parts availability and reliability were key factors in the original decision in selecting Nederman for this application. The attached letter from Nederman indicates that Benz Air Engineering is their authorized representative for the State of Washington. Trained representatives are required for installation of this equipment to validate the warranty. • The 316 Account CIP Operational Facilities budget for this project is $66,000.00. Conclusion Award the contract to the sole source contractor, Benz Air Engineering, Inc. Attachments fire C: Jay Covington, Chief Administrative Officer Mike Bailey,Finance/IS Administrator i:\sandy2007\issue paper to council2.doc titY O .NTo� CITY OF RENTON CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2007, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as"CITY" and Benz Air Engineering CO., Inc. , hereinafter referred to as"CONTRACTOR,"The work to be performed within 30 working days from the date of commencement under this contract shall include, but not be limited to: Supply and install a complete Nederman Exhaust Extraction System including Magna Track option per manufacturer's specifications to service four(4)emergency vehicles.The installation shall include all Mechanical and Electrical requirements.Installation shall be complete including performing such incidental or other work as may be necessitated by these operations. In consideration of existing installed Nederman systems,no product substitutions will be accepted.The location of work is,City of Renton Fire Station#11,211 Mill Avenue S, Renton,WA 98057. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A." 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications,the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten (10)calendar days after Contract's final execution, and shall complete the full performance of the Contract not later than 30 calendar days from the date of commencement. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of $ 53,170.56 which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty(30)days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment.The Contractor's employees are not employees of the City of Renton. 8. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. ' 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 10. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents,employees and volunteers, from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 11. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim; Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as an Additional Insured on the insurance policy and an endorsement stating such shall be provided. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 14. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature Printed Name and Title Kathy Keolker, Mayor Printed Name and Title Benz Air Engineering Co., Inc. Business Name Attest 3822 SW Corbett Avenue Mailing Address Bonnie I.Walton, City Clerk Printed Name and Title Portland , OR 97239 City State Zip %re 503-228-7296 Telephone 12/'L'L/'LUUb 1'LAli t-Mc 4'L543O(151 HENIUN h5 11 4U01/001 QUOTATION Quoted To: Renton Fire Department Benz Air Engineering Co., Inc. Mn: Gregory Hartman 3822 SW Corbett Aver 211 Mill Ave S Portland, OR 97239-4. Renton,WA 98055 Telephone: 503-228-7296 Phone: 425-430-7150 Fax: 503-228-7351 Fax www.benzco.com Project: Nederman Vehicle Exhaust System Issaquah Office 425-427-1199 Location: Fire Station#11 Fax 425-391-6948 Cell 206-949-6895 Email: sscott@benzco.com Salesperson: Steve Scott Date of Quote: 07/29/05 Payment terms: Net 30 Days Quote#: QS113-05 ( FOB: origin Ship Via: ground, pre-pay and add Req. delivery: open ITEM QUAN. DESCRIPTION PRICE EACH MULT. AMOUNT 1 1 Nederman exhaust extraction system for emergency $28,150.00 1.00 $28,150.00 vehicles, consisting of: 4 each MagnaTrack 6"x 30ft fan, 3hp 30 240V 60Hz, 2400cfm at 4.0SP 4 each vehicle transmitter for fan activation 1 each Control panel with timer and motor starter 2 each receiver 2 1 Mechanical installation 13,300.00 1.00 13,300 3 1 •Electical installation 6370.00 1.00 6,370.00 AN agreements contingent upon suites.accidents or other delays beyond our control. Sub total: $47,820.00 Quotation Is valid for 30 days. Items not specifically listed • ,are not Included. Shipping&Handling: 1,050.00 Sub total 2: 48,870.00 8.896 WSST: _ _ 4,300.56 BENZ AIR ENGINEERING CO. INC. Total Amount $53,170.56 BY: 10111" Attl" Steve Scott '- 11111111111111 BidMagtrack.doc Rev.8/20/01 Improving your workspace MagnaTrack Engineering Specifications The following bid proposal includes all engineering specifications, installation,training, service and warranty for an Emergency Vehicle Exhaust Extraction System. Any deviations from this specification must be noted. Lowest priced equipment may not be approved if not considered to be equal and not in the best interest of the end user. 1) The function of the vehicle exhaust removal system will be to source capture 100% of the exhaust emissions directly at the tail pipe of the vehicle and exhaust those emissions to a specified area safely outside the building. 2) The exhaust system must not interfere with access to the vehicle, nor impede doorways/walkways/or exits that would endanger the welfare of fire personnel. Drooping loops of hose or the hose assembly touching the floor will not be permitted. 3) As safety to personnel is of the utmost importance, the system shall be so designed as not to whip or fly back into quarters upon disconnection. Vehicles shall be capable of exiting quarters at normal speed without causing damage to the system or taking any portion of the hose or nozzle assembly along with the exiting vehicle. 4) The fan shall automatically start prior to vehicle ignition. °hr✓ 5) The exhaust system must move with the vehicle in a forward or reverse direction of travel and have an automatic release design without any positive locking device or air bladder that clamps or binds to the tail pipe. No system that uses the vehicles tailpipe,as a pulling force will be considered. 6) The exhaust system shall utilize a minimum 5"or 6"diameter hose in order to insure that the exhaust system can accommodate vehicle apparatus checks; and not limited to just emergency departures. Any smaller hose does not offer the required cross sectional area considered adequate for the volume of hot exhaust fumes discharged during extended run times required during routine vehicle check procedures. SYSTEM OPERATION The auto-disconnect exhaust system shall be a 24-volt electromagnetic release type that captures 100%of the exhaust emissions directly from the tail pipe and discharges those emissions to a specific location by means of an exhaust fan. Upon emergency dispatch of the vehicle, the exhaust fan shall automatically start prior to the engine being energized. The exhaust fan shall remain in the"on"position for as long as any engine is running. Upon vehicle exit, the hose assembly remains connected to the tail pipe and automatically disconnects at a specified distance outside the door by de-energizing the electromagnet. The nozzle and hose assembly shall smoothly separate from the vehicle and safely retract to the stored position ready to connect to the vehicle upon reentry. Upon disconnection,the hose assembly shall not be permitted to swing wide or touch the floor,possibly endangering personnel or apparatus. The hose shall Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 Niue www.nedermanusa.com Page 1 of 1 BidMagtrack.doc •Mri air Rev.8/20/01 Improving your workspace remain at the door, ready for reconnection. Once the apparatus has left the building, the fan will automatically shut down after a preset time interval. Upon return,the fan is automatically activated prior to vehicle entry and the nozzle is connected to the tail pipe in a standing position. Bending over to connect the exhaust system and expose the operator to harmful exhaust fumes is not permitted. No positive locking device or moving parts shall be permitted to be connected to the tail pipe. After the vehicle has been turned off, the fan continues to operate for a preset time interval,normally two minutes. SCOPE OF WORK 1) A licensed and insured Contractor shall furnish and install a Source Capture Emergency Vehicle Exhaust Extraction System as designed and specified for the station(s). 2) The Contractor shall provide and install a centrifugal exhaust fan with capacity for all connected vehicles and sized for expansion if specified. 3) The Contractor shall provide and install an automatic fan start control console. The control console and all internal components shall be UL listed and manufactured in accordance with UL standard 508A and bear the UL label. 4) The Contractor shall provide and install all ductwork. 5) The Contractor shall be responsible for the delivery, safe storage,and handling of the products and 'tee protect them from weather elements. SUBMITTALS AND CODES The following submittals and code compliance shall be required; 1) Record building dimensions, note vehicle type and prepare shop drawings that include: equipment position, dimensions, sizes, weights, performance data, and also location and size of field connections. 2) Product Data: Provide manufacturer's literature and data sheets indicating rating capacities, dimensions, weights, accessories, and electrical requirements, wiring diagrams, location and size of field connections. 3) Provide fan curves with specified operating point clearly plotted. 4) Submit fan sound level data for fan specified. 5) Manufacturer's Installation, Operation and Maintenance Manual, which outlines the procedures required for system installation, start up, operation and shut down. The instructions shall include the manufacturer's name,telephone number,model number,service manual number, parts list,and brief Nederman,Inc. Phone: (800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 2 of 2 BidMagtrack.doc Rev 8/20/01 Improving your workspace 440.0, 5) description of all equipment and the basic operating features. The maintenance instructions shall list routine maintenance procedures, and troubleshooting guide. 6) Certifications: International Quality System Standard ISO 9001 and ISO 14001 Certified. UL Certification: UL listing, 508A Industrial Control Panel bulletin. Compliance with: NFPA 1500, Chapter 7-1.6, 2000 International Mechanical Code 502.13,NIOSH CIB #50,OSHA, 1996 American Conference of Governmental Industrial Hygienists (ACGIH) Proposed Regulations for Benzene and Diesel Exhaust Fumes. Federal Communications Commission approvals. 7) Compliance with all State and Local mechanical, electrical and building codes: Uniform Mechanical Code (UMC), American Society of Manufacturing Engineers (ASME), National Electric Code (NEC), Uniform Building Code (UBC), American Institute of Steel Construction (AISC), Sheet Metal and Air Conditioning Contractors National Association (SMACNA), American Society of Testing Materials(ASTM). EQUIPMENT The equipment specified herein shall be a standard product of Nederman, Incorporated or approved equal. OVERHEAD TRACK The Guide Track supports and stores the horizontal hose and is mounted overhead and to the side of the vehicle. Mounted to the guide track is a 6" diameter flexible hose with individual inner trolleys, which ride inside the guide track and permit the flexible hose to expand and contract while the vehicle is moving. This concept shall prevent any continuous hanging or drooping loops of hose, which could obstruct or hinder movement of people or vehicles in the work place. Each Horizontal Guide Track shall be provided with an adjustable self-aligning Clamping Bracket to support and connect the Guide Track to the installation brackets. The Guide Track can be mounted from 12"-20"from the side of the vehicle to keep the hose tight to the vehicle and allow the apparatus floor to be free of unnecessary obstructions or hazards. This flexibility permits exhaust system installation in apparatus rooms with restricted clearance. EXTRACTION HOSE The Horizontal Extraction Hose is suspended from the Guide Track, which stores the hose up, and out of the way to ensure a safer approach to the apparatus during a run. The Horizontal Extraction Hose shall be 6" in diameter and of suitable flexibility to withstand at least 100,000 cycles without tearing, perforating or collapsing(under normal use with proper installation and care). The Upper Vertical Extraction Hose shall be 5"or 6" in diameter, and of suitable flexibility to have a compression ratio of 6:1. The material for the hose shall be Trevira fabric covered with HYPALON (CSM, Chloro-sulfonated polyethylene). The hose shall be fire resistant according to DIN 4102 Bl. The hose shall be capable of withstanding temperatures of 340° Fahrenheit continuously, and up to 370° Fahrenheit on an intermittent usage basis. (NOTE: If a `closed type sealed system' is being used, the temperature ratings must be 680°F and 740°F respectively.) A hose diameter that is equal to or smaller than the exhaust tail pipe diameter shall not be permitted,as it does not have the volume capacity to handle all fumes emitted. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax: (866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 3 of 3 BidMagtrack.doc Rev.8/20/01 Improving your workspace BALANCER Noe The adjustable tension Balancer shall retract the hose and nozzle away from the vehicle as it leaves the building and safely suspend the assembly off the floor in the storage position when not in use. The Balancer shall be of a cone shape drum design with reverse spring characteristics to ensure that the cord is wound onto the drum at a constant speed with constant torque. The reverse spring characteristic shall permit full spring power to the Balancer when the cord is wound onto the drum. The Balancer freely rolls in the guide track via a trolley with four composition wheels. A corrosion resistant aluminum bracket attaches the trolley to the Balancer. VERTICAL HOSE The Upper Vertical Suction Hose shall be 6" in diameter, and of suitable flexibility to have a compression ratio of 6:1. The hose material shall be Trevira fabric covered with HYPALON (CSM, Chloro-sulfonated polyethylene). The hose shall be fire resistant according to DIN 4102 B 1. The hose shall be capable of withstanding temperatures of 340 degrees Fahrenheit continuously, up to 370 degrees Fahrenheit on an intermittent usage basis. (NOTE: If a `closed type sealed system' is being used, the temperature ratings must be 680°F and 740°F respectively.) The helix shall be external and made of galvanized steel or aluminum. The helix shall have high flexibility and be able to withstand oil, chemical, ozone and weather resistance. NOZZLE The nozzle is designed to capture 100%of the vehicle exhaust fumes generated at the vehicle tail pipe and is held in place by spring tension in conjunction with the electromagnet connection. The nozzle permits an ambient air mix in the air stream to immediately reduce exhaust emission temperatures up to 50% at the point of capture. The reduced air stream temperatures prolong component life by not permitting thermal breakdown of materials. The Nozzle shall be designed so as not to cause or create back pressure on any vehicle engine, nor draw raw diesel or gasoline fumes into the exhaust hose while connected to a non- operating vehicle,nor create the possibility of spinning a non-lubricated turbo which could result in bearing failure. If a `closed type sealed system' nozzle is utilized, a pressurized container is created presenting an explosive potential when drawing raw fumes from a non-operating vehicle and all system electrical components must be of explosion proof design. No closed/sealed system will be considered. These conditions are non-existent with an ambient air mix nozzle design. The operator never has to touch the Nozzle for connection, but can position the Nozzle over the tail pipe while the operator grips the hose handle and simultaneously connects the electromagnet to the anchor plate. Tension will be automatically applied to the Nozzle created by an internal leaf spring assembly, which holds the Nozzle firmly in place over the tail pipe. The positioning of the electromagnet on the vehicle, combined with the tension created at the Nozzle,shall not allow the Nozzle to come away from the tail pipe until the electromagnet is either automatically or manually de-energized. The Nozzle shall be constructed of both metal and rubber, with no internal movable parts related to the connection of the Nozzle to the tail pipe. The Nozzle Hose shall be a minimum of 6" in diameter. The hose material shall be lightweight coated fiberglass with a smooth bore. The galvanized steel helix shall be completely rubber covered. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 4 of 4 BidMagtrack.doc iNaaar Rev.8/20/01 Improving your workspace The inlet diameter at the Nozzle is oversized to allow maximum airflow capacity for large engines and/or pump tests. The inlet boot of the Nozzle is to be made of EPDM rubber, and bonded to a sturdy 24 gauge steel conical reducer. The design of the nozzle shall allow for maximum flexibility to accept a variety of tail pipe configurations, which typically terminate at 90°to the side of the vehicle. Tail pipe adapters are not permitted nor required. No positive locking devices or a concept of a positive locking device, pneumatics, internal or external air hoses, wires, airbags, valves or precautionary devices for pneumatic bursting pressure shall be permitted or allowed. ELECTROMAGNET ASSEMBLY An electromagnet shall be used as the means of keeping the nozzle and hose assembly attached to the vehicle, whether at rest or as it moves to the point of exit. The electromagnet shall be 24 volts, DC with power supplied via an insulated conductor encapsulated within the helix of the upper hose. The electromagnet assembly shall consist of an electromagnet disc, a manual override switch, and an anchor plate. The electromagnet disc assembly shall be slightly recessed to serve as a guide for ease of connection to the anchor plate mounted on the vehicle and serve as the energized contact point. The formed collar shall be of a smooth and rounded configuration to prevent hooking or catching on external devices of the vehicle. A manual override switch shall be easily accessible to disconnect the hose assembly while accessing storage compartments or performing vehicle maintenance. The manual override switch shall be conveniently mounted facing the operator. The purpose of the switch shall be to manually de-energize the electromagnet, allowing the hose and nozzle assembly to come away unrestrained from the vehicle when in the parked position within the building. The 24-volt UL switch shall be surrounded and mounted in a closed lotore cell water resistant neoprene jacket. The Anchor Plate shall be mounted on the vehicle to allow the operator, in an upright position, to connect the electromagnet. The Anchor Plate shall have an outer circular isolating holder made of hard resilient plastic. Recessed in the center of the holder shall be a finished steel disc to receive the electromagnet. The Anchor Plate shall be positioned on the vehicle in relation to the vertical and horizontal centerlines of the tail pipe outlet. DISCONNECTION SWITCH Affixed to the Guide Track near the exit door, shall be a permanent magnet, which in conjunction with the disconnection box causes a 24-volt electromagnet to disconnect the hose assembly from the vehicle. The separation of the entire hose assembly from the vehicle is a one step process whereby no stress or strain is transferred from the vehicle to the exhaust hose or overhead brackets. Numerous mechanical functions to achieve nozzle separation such as valve activation, pneumatic deflation, and pulling forces to remove the nozzle from the tail pipe are not permitted. The disconnection switch shall be adjustable to create a nozzle release point at a specified distance as the vehicle exits the building. If a proper disconnect does not occur, the electromagnet has a built-in safety disconnection feature,which releases it with a 50-pound shear force. Then the hose and nozzle assembly remains intact. With other systems utilizing a mechanical or pneumatic direct connection to the tail pipe, a breakaway system is required to prevent the entire hose assembly from leaving the building with the vehicle. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 lamewww.nedermanusa.com Page 5 of 5 BidMagtrack.doc Yr ay.r Rev.8/20/01 Improving your workspace END STOP Niad The Guide Track shall be equipped with an End Stop, which is designed to stop the travel of the entire hose, nozzle, and balancer assembly. The stopping action itself must be spring cushioned to prevent the assembly from coming to an abrupt and immediate halt.The End Stop consists of a coiled spring hydraulic oil damper, which is located at the end of the Guide Track nearest to the exit door and is safety bolted in place. FAN AUTO-START The Fan Auto-Start serves to act as a remote control for fan start up to ensure the exhaust system is always running whenever an emergency vehicle is in operation. Upon dispatch, the exhaust fan shall automatically start and be running at full rpm prior to engine start up via a radio frequency transmitter mounted within the vehicle. The fan stays on as long as any vehicle is in operation. Upon vehicle exit or shut down, a variable timer then activates and the fan automatically turns off after a variable timed cycle. Upon vehicle return, the transmitter shall automatically activate the exhaust fan prior to the vehicle entering the building. The fan remains in operation until all vehicles are turned off and the timer then activates. The FCC-approved transmitter does not interfere with any radio frequency transmissions. CENTRIFUGAL FANS The fan shall be a direct drive centrifugal type, high pressure, single width, single inlet as required or indicated. Impeller wheels shall be of a modified radial tip design, with top forward curve and airfoil thickness configuration characteristics. Impeller wheels shall be spark resistant and made of aluminum to prevent static electricity build up. The impeller shall be dynamically and static balanced, and of the non- overloading type to provide maximum efficiency while achieving quiet,vibrations free operation. The fan housing shall be manufactured from cast aluminum. The fan and motor assembly shall be mounted on a galvanized steel frame, which shall protect the motor, while also serving as a mounting platform for field installation. For fans 5 HP and larger, centrifugal fans shall be fully enclosed, single-width, single-inlet steel construction as required or indicated. Impeller wheels shall have backward inclined or backward curved blades of the non-overloading type.The bearings shall be self-aligned ball bearing type permanently sealed and lubricated. Fan shafts shall be steel and rotate in a non-sparking aluminum rubbing ring. Fans shall be accurately finished, and shall be provided with key and key seats for impeller hubs and fan pulleys. The fans shall be furnished with factory finish protective weather coating and a drain kit. The motor shall be totally enclosed fan cooled (TEFC). Motor starters shall be magnetic with general-purpose enclosures. The fan shall be structurally supported and provided with vibration isolators as specified to ensure quiet and smooth operation. The exhaust discharge outlet shall be in compliance with ACGIH recommendations and EPA requirements. Air intakes, windows, cascade systems, prevailing currents, communications equipment and building aesthetics will be considered in the final location of the fan. Exhaust filtration systems will be provided upon request and silencers will be provided when needed. All fans are tested in accordance with AMCA Standards in an AMCA approved test facility. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 www.nedermanusa.com Nould Page 6 of 6 BidMagtrack.doc Rev.8/20/01 Improving your workspace AIR FLOW PERFORMANCE Fan capacity shall be sized as such as to deliver a minimum of 600 cfm (or as otherwise specified) at each hose drop to the vehicle being served. The delivered volume shall take into account all lengths of ductwork, elbows,and branches,shut off, wyes, etc.,which accumulate the static pressure at the fan inlet. Manufacturer provided fans shall be performance guaranteed. DUCT SYSTEM DUCT WORK Ducts, unless otherwise specified or approved, shall be round and conform to the dimensions as shown on the drawings. Ducts shall be straight and smooth on the inside with airtight joints. Wherever ducts are used with crimped ends, the joint shall have crimp and bead arrangement. The bead shall provide a rigid stop for the mating open end to seat. Ducts shall be constructed of galvanized steel and sealed in accordance with standard SMACNA methods, for the system designed negative pressure in inches w.g. All duct joints to sealed and air tight. DUCT FITTINGS Reducing fittings shall have a minimum of 1" graduating increase in diameter per 8" in length. Elbows up to 12" in diameter shall have a centerline radius of not less than 1.5 times the diameter. Elbows beyond 12" in diameter shall have a centerline radius of not less than 2.5 times the diameter. Branches shall enter the mains at a specified angle of not less than 30°with the centerline of the main duct in the direction of airflow,unless Nrw otherwise indicated or approved. Flexible connections to the main or branch duct shall be braced with approved metal straps or members. CONNECTIONS Where duct of dissimilar metals are connected, or where sheet metal connections are made to fan inlet and outlet, only an approved fireproof flexible connection shall be used. The connection shall be installed and securely fastened by zinc coated steel clinch type draw bands for round ducts. FRAMED OPENINGS AND DUCT SLEEVES Duct sleeves shall be provided for all round ducts 515" diameter that pass through floors, walls, ceilings, or roofs. Sleeves in non-load bearing walls shall be fabricated of 20-gauge steel conforming to ASTM A 525. Sleeves in load bearing walls shall be fabricated of standard weight galvanized steel pipe conforming to ASTM A 53. Collars for round ducts 515" shall be fabricated from 20 gauge galvanized steel. Round ducts >15" in diameter passing through floors, walls, ceilings, or roofs shall be installed through framed openings. Structural steel members for framed openings shall conform to ASTM A 36. Framed openings shall provide a 1" clearance between the duct and the opening. A closure collar of galvanized steel > 4" wide shall be provided on each side of the walls or floors where sleeves or framed openings are provided. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax: (866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 7 of 7 BidMagtrack.doc Rev.8/20/01 Improving your workspace STACKHEAD The exhaust discharge stack head will be a no loss type as recommended by ACGIH or as otherwise specified. The stack head design will protect against weather elements or introduction of debris. DUCT TEST HOLES Test holes with covers shall be provided where indicated or directed, in the duct and plenum to insert Pitot tubes to take air measurements for balancing the air moving system if required. INSTALLATION EXHAUST SYSTEM The exhaust removal system shall be installed as indicated and recommended by the manufacturer. Welding and brazing shall conform to ASME-17. Slip joints shall be sealed. Riser duct shall be supported to the structure as indicated on the drawings. Main duct shall be attached to building structural members. BUILDING SURFACE PENETRATIONS All penetrations shall be sealed. Sleeves or framed openings shall be utilized where duct penetrates building surfaces. The space between the sleeve or framed opening and the duct shall be packed with mineral wool or approved material. Closure collars shall be installed around the duct on both sides of the penetrated surface. Collars shall fit tight against the building surfaces and snug around the duct. Nowis GUIDE TRACK Installation height of Guide Track shall be between 10'to 16'range or as otherwise indicated on the drawings. The Guide Track shall be installed approximately 14" from the side of the vehicle and >— 12"away from the side edge of the exit door. The Guide Track for the exhaust system shall include corrosion resistant brackets for ease of mounting to structural channel, trusses, or angle iron. Brackets shall be a minimum of 0.125" thickness. Mounting bolts to be no less than 0.375" diameter(structural grade 8)for connection to steel frame. Bolts required for masonry installation shall be 0.5" x 3.5" expansion bolts, or 0.375" x 4" sleeve anchors for wall mount masonry connection. Recommendation: Unistrut 1 5/8"or Angle Iron 2"x2"x3/8". TESTS Each exhaust system and inlet shall be balanced to produce the indicated air quantities within 10 percent at the conditions shown. Any fans with bearings shall be lubricated, and the speed, direction and rotation of each fan shall be checked and verified as running correctly. The running current of each motor shall be checked and verified as correct. Upon completion and prior acceptance of the installation,the exhaust system shall be tested at the operating conditions to demonstrate satisfactory functional and operating efficiency. The Contractor shall provide all instruments,facilities, and labor required to properly conduct the tests. Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 8 of 8 BidMagtrack.doc Rev.8/20/01 Improving your workspace TRAINING The Contractor, or authorized approved personnel, shall provide training to the Owner (or appointed representative) in the daily use of and maintenance of the vehicle exhaust removal system installed and specified herein. QUALITY ASSURANCE All workmanship, manufacturing procedures, airflow design, and materials shall be tested and performance guaranteed. EQUIPMENT WARRANTY The Contractor shall guarantee all materials, equipment and workmanship for a period of three (3) years from date of final acceptance of the complete job, against original defects of material and workmanship, or excessive wear or deterioration. low Nederman,Inc. Phone:(800)575-0609 39115 Warren Fax:(866)571-2884 Westland,MI 48185 www.nedermanusa.com Page 9 of 9 airrinegrat Improving your workspace January 29, 2007 To: City of Renton Greg Stroh, Facilities Department 1055 S Grady Way Renton, WA 98055 Subject: Nederman Exhaust Equipment Benz Air Engineering —Authorized and Certified Nederman, Inc. Representative This is to verify that Benz Air Engineering continues to be our authorized representative for Fire & Emergency Vehicle Exhaust Extraction Systems for the State of Washington as of February 22, 2002. Source Capture Exhaust Extraction System Installations for Fire & Emergency Vehicles involve specialty items, which should be handled by certified source capture exhaust installers. Benz Air Engineering and their installers have been factory trained by an authorized Nederman representative and are certified to install Nederman equipment as necessary to validate the Nederman 'vote warranty. Respectfully submitted, 94, -8 . John B. Lyle Product Manager Nederman, Inc. Nederman,Inc. 39115 Warren Rd,Westland,MI 48185 nedermanusa.com 800-575-0609 Benz Air Engineering Co., Inc. Mechanical HVAC & Industrial Air Pollution Control Manufacturers' Representative 3822 S.W.Corbett,Portland,OR 97201 '#irso' 503-228-7296,fax 503-228-7351 www.benzco.com January 29,2007 City of Renton Greg Stroh, Facilities 1055 S Grady Way Renton,WA 98055 Dear Greg, Thank you for your interest in Nederman Exhaust Extraction Systems for emergency vehicles. We appreciate the long-term use of these products by your fire department. We are pleased to inform you that as of early 2002,Nederman USA has designated our company as the sole manufacturer's representative of their products in Washington State. Benz Air has represented the full line in Oregon since the early 1990's. Please contact us if the City of Renton Fire Department has need of service,parts,or additional equipment. We place special emphasis on establishing and maintaining long- term relationships with our customers and will strive to serve your department well. Nraw Sincerely, Steve Scott Issaquah office 425-427-1199 c CITY OF RENTON COUNCIL AGENDA BILL AI#: f ' Submitting Data: For Agenda of: February 26, 2007 Dept/Div/Board.. Community Services/Library Staff Contact Bette Anderson, x6820 Agenda Status Consent X Subject: Public Hearing.. Library Master Plan Consultant Contract Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract with Miriam Pollack+Associates Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $117,210 Transfer/Amendment Amount Budgeted $130,000 Revenue Generated ‘ivii' Total Project Budget $130,000 City Share Total Project SUMMARY OF ACTION: Approval and authorization for execution of a contract with Miriam Pollack+Associates is requested for consulting services in developing a Master Plan. The total bid for the project is $117,210. In June of 2006, Council approved funding of$130,000 for the library's master plan project. Step one of the project was a cross-use study with the King County Library System, which will cost a total$12,500, leaving a balance of$117,500. The necessary funds for the cross- use study and the$117,210 for the consultant contract are in Fund 316, Major Maintenance Public Buildings, yet to be approved by Council in the 2006 Carry Forward Ordinance. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute a contract with Miriam Pollack+ Associates in the amount of$117,210 for consulting services in developing the Renton Library Master Plan. (Y 0� COMMUNITY SERVICES DEPARTMENT MEMORANDUM DATE: February 20, 2007 .TO: Toni Nelson, Council President Members of the Renton City Council VIA: �f.Kathy Keolker, Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Bette Anderson, Library Director SUBJECT: Library Master Plan Consultant Contract Issue: Should a contract be executed with Miriam Pollack +Associates for consulting services in developing a Master Plan for the Renton Public Library? Recommendation: Authorize the Mayor and City Clerk to execute a contract with Miriam Pollack + Associates in the amount of$117,210 for consulting services in developing the Renton Library Master Plan. Background: • The City Council has supported the development of a Master Plan for the Renton Public Library. • In October 2006, the issues and scope of work for the master plan were presented to the Committee of the Whole. It was agreed that the project should proceed as presented. • In November 2006, a Request for Proposals was advertised with a submittal date of December 8, 2006. Twelve proposals were received. • The proposals were scored by a reviewing committee based on how closely they matched our needs as described in the scope of work, with special emphasis placed on knowledge of public library services and trends, experience convening and facilitating public meetings, and experience converting research and data analysis into recommendations for library development. The 3 top-scoring firms were selected as finalists. • The finalists were invited to participate in an interview with a committee composed of Library Director Bette Anderson, Assistant Director Aaron Oesting, Library Trustee Connie Sholdra, and Facilities Director Peter Renner. The committee was unanimous in the selection of Miriam Pollack +Associates. • The planning process is scheduled to begin in March 2007 so that at least Noe preliminary results will be available as the 2008 budget is being developed. low Toni Nelson Page 2 of 2 20 February 2007 • The planning process should be completed within 6 months but no later than December 2007. voirO • The completed Plan will identify current and future needs for library services, staffing and facilities, and make specific recommendations for implementation. • In June of 2006, Council approved funding of$130,000 for the library's master plan project. Step one of the project was a cross-use study with the King County Library System(nearly completed), which will cost a total $12,500, leaving a balance of$117,500. • The necessary funds for the remainder of the cross-use study and the $117,210 for the consultant contract are in Fund 316, Major Maintenance Public Buildings, yet to be approved by Council in the 2006 Carry Forward Ordinance. Conclusion: Miriam Pollack+Associates have proposed a process with multiple opportunities for participation by the library staff, Board of Trustees, city officials, and the community, including surveys, interviews, focus groups and public meetings. The principals of the company have many years of experience both working in and consulting for public libraries. We are confident that under their guidance the resulting Master Plan will provide a blueprint for the development of Renton Library services and facilities for years to come. Agreement This Agreement, is made and entered into on the day of soft., 2007,2007, by and between the City of Renton, Washington, a Municipal Corporation hereinafter called the "City," and the consulting firm Miriam Pollack + Associates, whose address is 1066 Shermer Road, Northbrook, IL 60062, hereinafter called the "Consultant," or"MPA." PROJECT NAME: Renton Public Library Master Plan WHEREAS, The City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to perform the necessary work for the project; and WHEREAS, the Consultant has represented and by entering into this Agreement now represents that it is a legally established business and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner; and WHEREAS, the Consultant has indicated that the firm desires to do the work set forth in the Agreement upon the terms and conditions set forth below; NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: I Objectives and Scope of Work The objective of this Agreement is to provide a professional consultant to facilitate the development of a Master Plan that will guide the library into the future. The Plan is to be based on a highly participative process, should identify future needs for library services and facilities, and make specific recommendations, with associated costs, for implementation strategies such as funding options and phasing of improvements. The Consultant shall complete the work as described in Attachment A, Scope of Work. II Time of Beginning and Completion This Agreement shall be effective on the date of formal acceptance by the City and shall remain in full force and effect through December 2007. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. Established completion time shall not be extended because of any delays attributable to the Consultant, but may be extended by the City in the event of a delay attributable to the City or because of a delay caused by an act of God or governmental actions or other conditions beyond the control of the Consultant. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for re-negotiation or termination of this Agreement by the other party. '46104 III Items to be furnished to the Consultant by the Agency The Library will furnish the Consultant copies of documents which are available to the City containing relevant information on the library and service community that will facilitate the preparation of the plans, studies, and estimates within the limits of the work. All other records needed for the study must be obtained by the Consultant. IV Ownership of Products and Documents to be furnished by the Consultant Documents, exhibits or other presentation for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material shall become and remain the property of the City and may be used by it without restriction; except that any use of such documents by the City not directly related to the Master Plan for which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. V Payment The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list the work performed and dates during which the work was performed. The total billable compensation for work performed under this Agreement is not to exceed $117,210. VI Changes in Work The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as additional work and will be paid for as provided in Section V, Payment. VII Employment No relationship of employer and employee is created by this Agreement, it being understood that the Consultant personnel will act hereunder as an independent contractor. The Consultant shall have no claim under this Agreement or otherwise against the City for vacation pay, sick leave, retirement benefits, Social Security benefits, Workers Compensation, disability or unemployment insurance benefits of any kind. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. If during the time period of this agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. VIII Termination of Agreement This Agreement shall terminate automatically upon the termination of operations of MPA or adjudicated disability of the Consultant to perform the duties and responsibilities of the agreement. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Consultant, subject to the City's obligation to pay the Consultant in accordance with the paragraphs below. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the consultant for actual time and material expenses for the work complete at the time of termination of the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. In the event the services of the consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the *air actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable by the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth above had been applied. In the event this Agreement is terminated prior to completion of the work, the original copies of all reports and documents prepared by the Consultant prior to termination shall become the property of the city for its use without restriction. Such unrestricted use not occurring as a part of this project shall be without liability or legal exposure to the Consultant. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. IX Disputes Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Administrator of Community Services or her successors and delegees, whose decisions in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. X Legal Relations The Consultant shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Consultant, its successors or assigns, will protect, save and hold harmless the City and their authorized agents and employees from all claim actions, costs, damages, or expenses of any nature whatsoever by reason of the negligent acts or omissions of the Consultant, its sub-consultants, assigns, agents, contractors, licensees, invitees, employees, or any person whosoever arising out of or in connection with any acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages, or expenses which may be caused by the negligence of the City or their authorized agents or employees. Consultant waives the immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purpose of this contract. This waiver has been mutually negotiated between the parties. The Consultant shall secure personal liability(umbrella) and auto liability in the amount of$1.0 million, with a general Aggregate in the amount of$2.0 million. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord form. Consultant shall furnish copies of the declarations pages of relevant insurance policies to the City prior to execution of any work. All insurance coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this Agreement, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Consultant's relation to the City shall be at all times as an independent contractor. XI Confidentiality of Materials and Information During the course of this project, the consultant may have access to data, information and materials that the City considers as confidential. The Consultant will be advised of the confidential nature of such materials. The information and "work product" developed by the Consultant as a result of this engagement with the City will be considered by the Consultant to be confidential. Now The Consultant agrees that such confidential City materials, either printed or electronic, will be disseminated only to City staff and volunteer leadership. Any further dissemination of such materials or the work product of this engagement will be made at the discretion of City staff/volunteers. During the course of the project covered by this agreement, City staff and volunteer leadership may have access to and gain knowledge about certain processes, templates and forms that the Consultant considers confidential and proprietary and being the intellectual property of the Consultant. The City agrees that any materials, templates or processes that the Consultant considers to be its intellectual property will be kept confidential. City personnel will be advised of the confidential and/or proprietary nature of such materials. The progress reports and final work product of this engagement is outside of the scope of this provision. These confidential materials consist of templates, procedures, processes, operating and planning protocols. Such materials and intellectual property may be disseminated only after receiving express written approval of the Consultant. The City is subject to The Public Records Act and may determine that records claimed to be confidential and supplied to the City are public, or a court may determine that such records are public, in which case those records will be disclosed, despite the terms of this section. b4/t/b/1bb/ k1 37 8472725011 PAGE 02 XII Complete Agreement This document and referenced attachments contain all covenants, stipulations,and provisions agreed upon by the parties and supersedes all prior oral or written communication. No agent or representative of either party has the authority to make,and the parties shall not be bound by or liable for, any statement,representation, promise,or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XIII Assigning of Contracts The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. This agreement shall be binding upon all parties signing it and on all their heirs, administrators, and other legal representatives,successors and permitted assignees. XIV Execution and Acceptance This Agreement may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements,representations, warranties,covenants, and agreements contained in the Request for Proposal, and the supporting materials submitted by the Consultant,and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANTCITY OF RENTON 0/0 S gnature Date Kathy Keolker,Mayor Date /a /Mc./s-' ATTEST: Type or print name Bonnie Walton,City clerk Attachment A Renton Public Library Master Plan Scope of Work Needs Assessment: • Conduct a Needs Assessment of the community that represents the widest possible range of Renton's diverse citizenry as well as the populations of the potential annexation areas of West Hill and Fairwood. The methods for gathering input from the community should include but not necessarily be limited to focus groups, surveys, public meetings, and interviews with community leaders. • Organize and facilitate opportunities for library staff and trustee participation, including meetings and interviews. Library Information • Collect, review and analyze library statistical data, including circulation statistics, usage patterns, reference and computer use data, children's services data, RPL/KCLS cross-use study results, and patron mapping information. Identify under-utilized services, over-utilized services, and gaps in services. • Analyze the levels of service provided by the Renton libraries, including staffing and hours of operation of both facilities. • Perform a functional analysis of Renton library facilities, identifying conditions that impede the delivery of services, create unsafe conditions, or failure to meet current ADA or other codes. Community Information: • Collect, review and analyze community data, including demographics, 2000 census and updates, growth projections, economic forecasts, the city Comprehensive Plan, and school district data. • Review and analyze transportation patterns, including future road projects and public transportation. • Identify other community service/educational agencies. Review and analyze their service goals and long-range plans for overlap with library services and potential for partnerships. Tasks: • Identify and recommend future service levels, priorities, goals, and objectives of the library based on the Needs Assessment, the possible expansion of Renton, future trends in technology, and trends affecting the future of public libraries in general. • Recommend service delivery approaches that meet the identified future needs, service levels, priorities, goals, and objectives including design, planning, programming, promoting/marketing of library services, needed facilities and their location, needed technology, and appropriate staffing levels. Identify err gaps where the current library operation is insufficient to meet the recommended service delivery approaches. • Recommend an implementation plan that uses a prioritized, phased approach. Phasing should be accompanied by a timeline that maximizes the effectiveness of the proposed changes. • Identify appropriate partnerships with individuals or community agencies where potential exists for a unified approach to delivery of specific services, for funding and fund-raising opportunities, and for building a cadre of library volunteers such as a"Friends of the Library" organization. • Identify the financial implications of proposed recommendations with respect to the existing and future capital and operational models and budgets. Recommend funding strategies for the plan, e.g. a special levy, levy lid lift, municipal bonds, grants, and partnerships. Expectations The Consultant will: • Direct the planning process. • Make regular reports on the progress of the planning process. • Facilitate public input sessions, and/or focus group discussions. • Work closely with designated staff on tasks related to the planning project. • Communicate with KCLS in regard to the cross-use study and annexation issues. • Develop a plan for keeping the community informed about the planning process and its results. • Meet with key stakeholders and groups and conduct public informational meetings as needed. Library staff will: • Assist in identifying individuals and groups to be included in the process. • Assist with gathering information and research materials. • Assist with making local arrangements for meetings, publicizing meeting dates, etc. • Assist in distributing reports and scheduling presentations. Reports The consultant will be required to make monthly reports on the progress of the planning process to the Library Board of Trustees and one mid-project progress report to the City Council. Written intermittent reports derived from the above list of tasks are also required and will become part of the final plan document. They will include the following: • Results of the Needs Assessment. • Recommended future service levels, priorities, goals, and objectives of the library. • Recommended service delivery approaches. '``"' • Identified gaps between the existing operations and proposed operations. • A vision of the library system in 2020. • A recommended work plan to enact the recommendations and create the envisioned library using a phased approach, including a timeline and performance measures. • Identified budgetary implications of the proposed plan. • Recommended funding strategies for the plan. In addition, a series of final presentations of the developed plan will be made to the community, the City Council and mayor, and the Library Board and staff. The final report will be submitted in hard copy as well as in electronic foini as an MS Word document file and the presentation as a PowerPoint*oar Y v 0a cm. � COMMUNITY SERVICES DEPARTMENT MEMORANDUM DATE: January 2, 2007 TO: To whom it may concern ��ti--`.. FROM: Bette Anderson, Library Director.71 SUBJECT: Miriam Pollack+Associates An interview committee consisting of Assistant Library Director Aaron Oesting, Library Board member Connie Sholdra, Facilities Division Director Peter Renner, and me interviewed 3 finalists from the 12 consulting firms who submitted proposals for the Renton Public Library master planning process. The committee selected Miriam Pollack +Associates, from Northbrook, IL, as the winning candidate. The committee was impressed by the substance of her proposal, her responses to the interview questions, her many years of experience working in public libraries and consulting for libraries, and her emphasis on holding many meetings with both staff and public to get input before developing service recommendations. The Associate who will be working with Ms. Pollack on the project is Tina Roose from Olympia, WA. Ms. Roose also has many years of experience as a consultant and librarian, and she most recently served as the Deputy Director of Public Service for the Timberland Regional Library in Tumwater, WA. In the interests of full disclosure, I wish to state that I reported to Tina Roose when I worked at Timberland as a Regional Library Manager from 1998 through 2005. I informed both my supervisor, Terry Higashiyama, and the interview committee of this prior relationship before the interviews, and it did not enter into the decision to select Miriam Pollack as the winning consultant. CITY OF RENTON COUNCIL AGENDA BILL Al#: Y,' . Submitting Data: For Agenda of: Dept/Div/Board.. Community Services Department February 26, 2007 Staff Contact Terry Higashiyama, X6606 Agenda Status Consent XX Subject: Public Hearing.. Naming of New Park Correspondence.. Ordinance Resolution Old Business Exhibits: New Business • Issue Paper • Memorandum to Park Board from Sub-Committee • Information regarding proposed art work • City naming facilities policy • Previous correspondence regarding naming Study Sessions Information Recommended Action: Approvals: Council concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Input from the community through public meetings, discussion involving the public at Park Board meetings, and after conducting extensive research of the area, a name for the park at 233 Union Avenue NE is to be selected that will celebrate the community and reflect the past, present and future. STAFF RECOMMENDATION: Concur with the recommendation from the Board of Park Commissioners and staff to propose naming the new park on Union Avenue "Heritage Park". Rentonnet/agnbill/ bh Cti`SY O� COMMUNITY SERVICES DEPARTMENT �� , MEMORANDUM •DATE: February 20, 2007 TO: Toni Nelson, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor VIA Terry Higashiyama 'Community Services Administrator SUBJECT: Naming of New Park on Union Avenue PURPOSE: To update the Council on suggested naming of the new park on Union Avenue. BACKGROUND: The Park Board solicited suggestions for names for the new park on Union Avenue (as per attached City Policy 600-04) during the public meeting process conducted during the design phase of the new park. The most requested names were 1) Barfield Park 2) Heritage Park and 3) Heather Downs Park. These names were brought forward to the Nrue Board in November 2005, without action being taken. At the December 2005 meeting another name was submitted for consideration "Bev Barfield Park", named after a respected, elected school-board member. The Board of Park Commissioners voted three to one to recommend the name to the Mayor for consideration. In May of 2006 the Community Services Administrator met with all interested parties to review the process that had taken place. A Sub-Committee was established to review the previous information and met several times to do further research on the area and its history. Upon further investigation into the history of the area and in consideration of the current and future diverse culture of the community the name the Sub-Committee opted recommending to the Board of Park Commissioners was "Heritage Park". This name was submitted to the Board at the December 2006 meeting. CONCLUSION: After review of the extensive research of the area and in order to meet the goal of celebrating the community with a name that reflects the past, present and future, it is the recommendation to name the new park on Union Avenue, "Heritage Park." h:\terry h 2007\issuepaper.doc Toni Nelson Page 2 of 2 February 20,2007 A bench will be installed by the Barfield family in memory of Clyde Barfield,who originally owned the land. A second bench will be dedicated to Bev and John Barfield, who were active in the community and devoted their time to children. Additionally a storyboard, with markers on the trail, will recognize the heritage of all. C: Jay Covington,Chief Administrative Officer Park Board h:\terry h 2007\issuepaper.doc a 0 U , Y COMMUNITY SERVICES DEPARTMENT + � ® + � � - MEMORANDUM NT N'"'' DATE: December 11, 2006 TO: Park Board Chair, Tim Searing Park Board Members FROM: Park Board Sub-Committee Tarron Aquino, Cynthia Burns, Kandace Talley, Al Talley Bill Rasmussen, Liz Stewart, Lavelle Weathers SUBJECT: New Park PURPOSE This memorandum advises the Park Board of the recommendation and findings of the Park Board Sub-Committee reviewing the naming of Renton's New Park. BACKGROUND • City Facilities Naming Policy, Number 600-04, dated March 8, 1999, governs park naming. This policy states that the Park Board shall, following review and consideration of public and staff input, select a name and then forward the name through the Mayor's office to the Renton City Council for final approval and adoption. • City Policy further states that, in circumstances where a person's name is being considered as the park name, the approval process requires a six-month waiting period before final acceptance. Finally, the policy does not prevent the Mayor from recommending another park name, nor does it limit the City Council from considering other names before a final decision is made. • At the public meetings held during the design process for the new park on Union Avenue, citizens in attendance were asked to identify appropriate names for the park temporarily called Heather Downs. The most requested names were: (1) Barfield Park; (2) Heritage Park; and(3)Heather Downs Park. • Staff brought these three names forward to the Park Board on November 8, 2005, for consideration. After lengthy discussion, without consensus, the Park Board felt they wanted additional citizen input before deciding on a recommendation. • An additional mailing was sent to all residents who left addresses at the public meetings as well as all residents living within 300 feet of the park's perimeter. A total of 89 letters were sent. • Forty-two (42)responses were returned with the tally evenly split among the three names. Staff, in considering the citizen input, recommended to the Park Board the name"Heritage Park"in order(1) to honor all groups having historical ties to rrr► the neighborhood and(2) to recognize these other groups with suitable features i:12006 park board\parknaming.doc Park Board Members Page 2 of 2 December 11,2006 (art, markers, etc.) under the umbrella of the name "Heritage Park" (see attached agenda for the staff rationale). • At the December 13, 2005,park board meeting, the Superintendent of the Renton School District attended and introduced another name for the park. Her choice was"Bev Barfield Park", named after a respected, elected school-board member who contributed much to the youth of the community and whose family lived for some time in the area of the park. • After some discussion, the Park Board voted three to one to recommend the name "Bev Barfield Park"(see attached minutes for the detailed recommendation of the Park Board). • The support for the choice of this park name is contained in the correspondence from the Superintendent of Schools(copy attached). New Administrator met with all parties involved in naming process,commencing in May of 2006. 4 rv/icG4 ( 477(jes5 a' 6104Tgi • Letter submitted from school district on naming(see attached).40 sJei gest" • Sub-Committee established to review past Park Board work on new park. They have met several times to do research and make a recommendation to park board on the next step. CONCLUSION The Park Board, as outlined in the December 13, 2005,minutes, elected to recommend the name of Bev Barfield Park for the new park. After further review the Sub-Committee recommends the name"Heritage Park". This name celebrates the African American families who settled in the area and also the current and future diversity of the Renton Community. There will be a bench installed in memory of Clyde Barfield and also a bench to honor Bev and John Barfield and their contributions to the community. A celebration and dedication will be coordinated with each family. Storyboards will also be installed at the entrance of the park to share the history of the community. Markers along the trail in the park will help visitors to understand how the land was used in the past. The new artwork will greet visitors with the word "home"in 48 different languages. The dedication and official opening will occur in May of 2007. • Attachment Nod i:\2006 park board\parknaming.doc Y C>� �� COMMUNITY SERVICES DEPARTMENT MEMORANDUM DATE: September 11, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Peter Renner, Facilities Director,Ext. 6605 SUBJECT: Art Project for the New Neighborhood Park Issue: Should the Council approve the total expenditure of$10,000 from Fund 125 for the art project proposed by the Municipal Arts Commission for the neighborhood park currently under construction? Recommendation: Approve the expenditure of$10,000 from Fund 125 for the proposed art project. w Background: • The City of Renton funds art for its municipal building projects through a 1% for Art Program. • Construction of the new area park will generate$13,400 through 1% for Art. • The Municipal Arts Commission(MAC), which is trusted with assessing public art and making related recommendations to the Mayor, developed, reviewed, and discussed a number of concepts for public art for the new park. • The MAC focused on projects that would incorporate the City theme that "Renton is a great place to live, work, and play". Reflecting the diversity of the neighborhood was also an important project component for the Commission. • Beside visual appeal,potential art concepts were also evaluated for their scale, durability, safety,maintainability, vandal resistance, and relative ease of installation. • Various placement options and methods of production and installation were considered. • The Municipal Arts Commission is proposing inset etched stainless steel panels around the 72' circumference of a concrete seating wall that surrounds a prime feature of the park,a landscaped berm. Attached exhibits are provided to show the scale and location of the work in the park. The word"Home"will be replicated in the 48 languages spoken in the Renton School District. More Nifty h:lpeter renner 2006\newparkartissuepaper.doc Page 2 of 2 September II,2006 detailed conceptual representations will be available for review when the project is considered in the Community Services Committee. 44000 • The MAC is seeking approval for the project now because funding is needed for the translation service. • The total budget for this project is $10,000 and includes Washington State Sales Tax. The dollars for this project are available in Fund 125. • Presented to Park Board on July 11, 2006. Conclusion: The public art that has been developed and proposed by the Municipal Arts Commission will enhance the quality and appearance of the park and serve as an open invitation for all neighborhood and City residents to feel welcome to use and enjoy it. Attachments as stated cc: Jay Covington,Chief Administrative Officer Michael Bailey,Finance Director Michael O'Halloran,RMAC Chairman NorOl h:\peter renner 2006\newparkartissuepaper.doc aiLL POLICY & PROCEDURE Subject: Index: Community Services City Facilities Naming Policy Number: 600-04 Effective Date Supersedes Page Staff Con Approved By 3/8/99 8/18/97 1 of 3 Jim She, 1.0 PURPOSE: The purpose of this policy is to outline the procedures and criteria for the official naming of parks, recreation and public facilities. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions. 3.0 REFERENCES: None. • • 4.0 POLICY: It is the policy of the City Of Renton that the selection of commemorative names for City owned facilities will be accomplished in accordance with this procedure. S.0 DEFINITIONS None. 6.0 PROCEDURES: 6.1 The naming of parks and facilities should be approached with caution, patience and deliberation. 6.2 A name, once adopted, should be bestowed with the intention that it will be permanent. 6.3 Suggestions for names for any park, or public facility may be solicited from individuals and/or organizations. All suggestions, solicited or not, shall be recorded and forwarded to the appropriate Board or department for review and consideration. (E.g. names recommended for a Park would go to Park Board, a Library would go to the Library Board, or the name for another city facility would go to the Facilities Division of the Community Services Department.) 6.4 Staff may review suggestions for names and make a recommendation(s) to the Now appropriate Board or department for consideration. 6.5 The Board or Department, following such review and consideration of public and staff input, shall select a name. 6.6 Selected name shall be approved and accepted by the Board or Department, and then forwarded through the Mayor's office to the Renton City Councilfor final approval and adoption. 6.7 Following adoption of the facility name by the City Council,the Community Services Department shall identify the specific facility with appropriate signage, specifying the name. Names will be considered to be unique to a specific facility, and will not be transferred to a new or replacement facility in the future. 6.8 Existing facility names shall be reviewed in order to avoid duplication,confusing similarity and/or inappropriateness. 6.9 In naming a facility or park the following criteria should be considered: 6.9.1 Neighborhood or geographical identification(e.g.,Highlands Neighborhood Center,Kennydale Park). 6.9.2 A natural or geological feature(e.g., Cedar River Trail,Black River Riparian Forest). 6.9.3 Historical or Cultural Significance(e.g., Henry Moses Pool, Liberty Park). 6.9.4 An individual or family who has made a significant land and/or monetary contribution to the park system(e.g.,Jones Park, Monahan Wing in the Renton Community Center). 6.9.5 An individual or family who has performed significant public service which made a tangible contribution to the welfare of the City and its citizens or otherwise demonstrated some form of civic achievement that is worthy of a permanent memorial(e.g.,Teasdale Park, Gene Coulon Memorial Beach Park). Length of service, in and of itself,does not meet this threshold. Elected/appointed City of Renton officials and currently employed City staff shall not be eligible for consideratioduntil they are no longer in office or have retired from city service. 7.0 The final recommendation shall include a narrative describing or quantifying in some detail, the personal contribution. The qualifying achievement should be the result of extraordinary dedication to the City, over and above the satisfactory performance of normal duties. 8.0 In circumstances where the selection of a name for a park or public facility considers a person's name, there shall be a time lapse of at least six months between receipt of a name proposal and the final recommendation on its adoption. 5�00t o o? N ! I OFFICE OF THE SUPERINTENDENT 300 SW Seventh St. n C403 Renton, WA 98055 425.204.2340 www.renton.wednet.edu June 6, 2006 Terry Higashiyama, Administrator Community Services City of Renton 1055 South Grady Way Renton, WA 98055 Dear Terry: Thank you for taking time to meet with us this week regarding the naming of the new .44.0 park on Union in the Highlands neighborhood. It is always a joy to welcome a new neighborhood park into the already strong park system in Renton. After our conversation, and the understanding that a fitting memorial plaque or picnic area would be dedicated to Bev and John Barfield at the new park, we are willing to withdraw our earlier request that the park be named for the family. We are pleased to support the memorial area, to be created in consultation with the children of Bev and John and with the input of Al Talley, in lieu of naming the park. Sincerely, i • ir II 42g'Clif-- I i A I alley, `res'. -n Dolores Gibbon uperintendent Renton School Board Renton School District jI City of Renton Board of Park Commissioners Usb. Meeting Minutes December 12, 2006 4:30 p.m. —City Hall--7th Floor Conferencing Center I. CALL TO ORDER Tim Searing, Chair, called to order the regular meeting of the City of Renton Park Board at 4:30 p.m. on December 12, 2006, in the r floor Conferencing Center of City Hall. In Attendance The following persons were present: Staff: Terry Higashiyama, Kris Stimpson, Dave Perkins, Jerry Rerecich, Karen Bergsvik, Katie McClincy, Terry Flatley, Kelly Beymer, Sandy Pilat Park Board members: Tim Searing, Larry Reymann, Al Dieckman, Ron Regis, Troy Wigestrand, and Cynthia Burns Absent Board members: Michael O'Donin Guests: Tan-on Aquino, Katie Wigestrand, Bob Elliot II. APPROVAL OF AGENDA Terry Higashiyama requested to move item #9 up to 2. Request approved. Ill. Approval of Minutes Cynthia Burns made a motion seconded by Larry Reymann to approve the November minutes as written. All were in favor, motion carried, minutes approved. IV. ORAL COMMUNICATION/PUBLIC COMMENTS None V. ADMINISTRATOR'S REPORT Terry updated the Board on the accreditation process and thanked Jerry Rerecich and Kim Dodds for their efforts on a successful outcome. It is very difficult to meet and comply with 155 standards. In February Terry, r Leslie, and Jerry will go to Washington D.C. City of Renton Park Board Minutes December 12, 2006 Page 2 of 3 VI. CITY COUNCIL COMMUNICATION Terry Higashiyama gave the Board an update on the budget, which passed December 11. We did not sustain any cuts this year and will get a new Project Manager for capital projects, some temporary support, a library position, and parks worker. We will invite Michael Bailey, Finance Administrator, to attend a future meeting. VII. CONSENT ITEMS IV New Park Terry Higashiyama gave an overview on the history and background of the naming of the new park. She explained how she met with all parties involved in May of 2006 and a Sub-Committee was formed and conducted extensive research of the history of the area. The goal was to identify and celebrate the community and research an appropriate name to reflect the past, present, and future. A bench will be installed by the Barfield family in memory of Clyde Barfield, who originally owned the land. A second bench would be dedicated to Bev and John Barfield, who were so active in the community and devoted their time to children. A storyboard, with markers on the trail, will recognize the heritage of everyone. Terry thanked the members of the Sub-Committee for their time and involvement. Tarron and Cynthia both thanked Terry for the opportunity to be involved and preserve the history of the area. Cynthia Burns made a motion to recommend a second name for consideration to the Mayor and Council for the new park on Union Avenue. Upon further investigation into the history of the area, and in consideration of the current and future diverse culture of the community, the Park Board Sub-Committee believes "Heritage Park' would best represent an appropriate name for the park. Troy Wigestrand seconded the motion, all were in favor, motion carried. VIII. DISCUSSION/ACTION ITEMS Homeless Karen Bergsvik, Human Services Manager, reviewed homelessness facts and explained domestic violence is one of the leading causes of homelessness. Many people identify homeless as adult males who are alcoholic or drug dependent, but there are many women and families who also are homeless. Renton will participate this year in the One Night Count, which includes a street count and a survey of homeless shelters and transitional programs. Katie McClincy, Police Commander, sees another side of the homeless population. She recommended any negative encounters should be directed to 911 and let the police manage the problem. '" City of Renton Park Board Minutes December 12, 2006 Page 3 of 3 Aft ,, IX. OLD BUSINESS Aquatics update Jerry Rerecich, Kris Stimpson, and Dave Perkins provided information on the 2006 season at the Henry Moses Aquatic Center. Reports outlining attendance, numbers of passcards sold, and swim lessons were distributed. Future areas for consideration include parking, pool tiles, and future amenities. A cost analysis of expenditures, personnel costs and revenues was provided. On January 8, 2007, the Council will review the pool fees. X. NEW BUSINESS Change of February meeting date from February 13 to February 20, 2007. Sandy will email reminders. XI. CORRESPONDENCE Bonnie Stevens Ebling and family wrote to thank staff for assistance in a purchase of a memorial bench for Bonnie's mother. XII. INFORMATION Status report XIII. ADJOURNMENT Troy Wigestrand made a motion seconded by Cynthia Burns to adjourn the ,4•100` meeting. All present were in favor, motion carried, meeting adjourned at 5:50 p.m. iia`°' �r' a �r'Xat `''-' as �. �' '` ^fi��u `*"�.� � y� , 4 ., i g f € t € € - •- • -;,-711:,-,, ,,,, n x- - t?.-,.: m ', ' .1. m'.' ry�` ..5'ffW.,i. 'ti'r✓ 4 t S t , fi : t 1't1 ' 'I ';' t1 "'4 i'.:.'„11-$4#.4 �. '^ !Ap �"' rC"i' � `�" A • £.c��b,..L, n *,idu '�' p E �i t � ; 1� 1 1 ( LAG ' r c... ani: * �'^y E �;. � r r 's '. v a �s x:**...,*4.,,,'-%- z ea . , y s,:; x,...,,,, '� ,_'^3 �o 4z £s's ` � �`ate + ..1,.;,' is':.. ;i�.lrh,..!,..,..,a, r.,,,,,,.4.14, 14e01.,.:-.a w,.tS"4,s�:,M: City of Renton .11 Park Board Minutes City Hall 1055 South Grady Way 5th Floor December 13, 2005--4:30 p.m. In Attendance: Members Staff Others Michael O'Donin, Chair Leslie Betlach Tarron Aquino Cynthia Bums Kelly Beymer Dolores Gibbons Ralph Evans Dennis Culp Bill Hulten Ron Regis Terry Flatley Al Talley Troy Wigestrand Sandy Pilat JerryRerecich Absent: Marge Richter ,, 41010 Tim Searing CALL TO ORDER The December 13, 2005, meeting was called to order at 4:31 p.m. by Chair, Michael O'Donin. APPROVAL OF MINUTES Tarron Aquino noted she believed the minutes did not reflect some of the discussion at the last meeting. It was explained all conversation and discussion cannot be incorporated into the minutes; the minutes are to primarily record action items, voting, etc. She further commented she felt the letter/ballot mailed out was biased, because it mentioned Heather Downs numerous times throughout the correspondence and the sample ballot selected Heather Downs for its choice. Ron Regis made a motion to approve the minutes as submitted, Ralph Evans seconded the motion. All were in favor, motion carried, minutes approved. AUDIENCE COMMENT Ralph Evans made a motion to excuse the following absent members: Cynthia Burns, Tim Searing and Marge Richter. (Note: Cynthia Burns arrived later, at • City of Renton Park Board Minutes December 13,2005 Page 2 of 4 NINNY 5:10 p.m.) There was a question if a motion and vote was needed. A motion was made and seconded to excuse the absent members, all were in favor, motion carried. CORRESPONDENCE Dennis Culp, Administrator Community Services, reviewed two letters thanking us for the use of our facilities. CONSENT Cast for Kids requested to hold their annual fundraiser on June rl and 4th in 2006 at Gene Coulon Memorial Beach Park and to reserve 100 parking stalls. Staff recommended approval contingent on payment of parking fees and completion of insurance requirements. After lengthy discussion Ralph Evans made a motion to approve the consent agenda as presented, Troy Wigestrand seconded the motion. All were in favor, motion carded. OLD BUSINESS Naming of New Park Dennis Culp reviewed the history of the process we were utilizing to come to a consensus on a name to recommend to the Administration and Council for consideration. After a spirited discussion at the November meeting he reviewed the three suggestions for names. The submittals included Barfield, Heather Downs and Heritage Park (or variations of). Staff had suggested to the Arts Commission that 1% for Art dollars could be used to incorporate some artwork into the park that would recognize the cultural aspects of the area, perhaps by trail markers or artwork on the facade of one of the buildings, etc. Additionally, a bench and plaque would be installed at the park in memory of Clyde Barfield by a fir tree Beverly Barfield planted. Following last month's meeting a letter was sent out to 89 residents comprised of those living within 300 feet of the perimeter of the park, and those who attended the public meetings held during the design process. The information returned was divided equally among the three names. Staffs recommendation to the Board was the name Heritage Park, which would recognize all people connected to that area and would more closely coincide with our City policy, to Administration and Council for consideration. Tarron Aquino asked to speak and share information she had researched on the Internet. By doing a Google search she turned up several local Barfields that could fit in the category of"contributing" to the community, therefore, being within the guidelines of the policy. There was a Bev Barfield who served on the Renton School Board and another in law enforcement. Al Talley has been acquainted with the family for 50 years, and clarified the various names being discussed, One of the names mentioned was from a different family altogether and not related. There are two Barfields with the first name of Beverly and they were City of Renton Park Board Minutes December 13,2005 Page 3 of 4 NIS sisters-in-law. The deceased Bev Barfield served on the School Board and died in a car accident in 1999. The other one is Beverly Barfield and is living and the daughter of Clyde Barfield. Dolores Gibbons, Renton School Superintendent, read a letter sent to the Council outlining the many contributions Bev Barfield made to improve the lives of children. She served on the School Board, worked for an adoption agency and Child Protective Services. She encouraged considering honoring Bev for her work on behalf of children by naming this park after her. Tarron submitted a petition with signatures gathered at Renton High School. She stated she felt it was important for teens to be aware of who is recognized and it would be good to honor someone involved in the education of kids. Ron Regis made a motion seconded by Cynthia Burns to recommend naming the park after the Barfields. There was further discussion regarding the policy and perhaps naming the park after an entire family was not appropriate, since they all may not have been positive influences in the community. It was noted that naming the park after Bev Barfield would meet the terms of the City policy, but naming it after the entire family would not. Staff indicated at the time of negotiating the purchase of the land, Beverly Barfield-Lucas received fair market value for the property and no commitment on naming rights of the area had been ,40111 made. It was agreed a bench would be put in place as a memorial. Michael O'Donin reminded everyone we did not accept naming the Piazza after the Dobson family based on their history and involvement in the community. Instead we named it Piazza, as a gathering place for all to meet, and there is a need to be consistent. Cynthia Burns commented the Dobson's didn't sell us the property, the Barfields did. Dennis reminded everyone this is a 10-acre park and only four acres was purchased from the Barfields. AI Talley stated that the Ms. Barfield that served on the School Board was always known as "Bev" Barfield while her sister-in-law was known as Beverly Barfield- Lucas. So the naming of the park should be Bev Barfield Park. Ron Regis made a motion to recommend to Administration and Council the name of Bev Barfield Park. Cynthia Burns seconded the motion. Three were in favor, one opposed. Motion carried. Leslie Betlach noted the policy dictates that if the selection of a name for a park considers a person's name, there shall be a time lapse of at least six months before the final recommendation on its adoption. City of Renton Park Board Minutes December 13,2005 Page 4 of 4 ADJOURNMENT Troy Wigestrand made a motion seconded by Ralph Evans to adjourn the meeting. All were in favor, meeting adjourned at 6:50 p.m. .,/11Ji/A177 Sign, re 4 E � iit 4. l • CITY OF RENTON COUNCIL AGENDA BILL ilf ''F 1 AI#: i.ire J 4Li . Submitting Data: For Agenda of: February 26, 2007 Dept/Div/Board.. Economic Development Neighborhoods and Strategic Planning Staff Contact Rebecca Lind Agenda Status Consent X Subject: Public Hearing.. 2007 Comprehensive Plan Amendments and Concurrent Correspondence.. Rezones Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Maps Information Recommended Action: Approvals: Refer to the Planning and Development Committee and Legal Dept the Planning Commission Finance Dept Other 1 Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: The City received four private Comprehensive Plan amendment requests and four city-initiated requests, totaling seven map amendments and one text amendment request for the 2007 review cycle. #2007-M-01: Alan Kunovsky Map Amendment to change Residential Medium Density with R-10 zoning to Commercial Neighborhood with CN zoning. #2007-M-02: O'Farrell Properties Map Amendment to change from Residential Medium Density with R-10 zoning to Corridor Commercial with CA zoning. #2007-M-03: City of Renton Map Amendment to review land use designations within the Maple Valley Highway portion of Renton's Potential Annexation Area. #2007-M-04: Robert Cave and John Cowan Map amendment to consider designation of property from Residential Low Density with R-4 zoning to iiiiie -Zesidential Single Family with R-8 zoning. 2005CPAagendabillbh #2007-M-05: QIP and Virtu property representative David Halinen Map amendment to consider designation of property from Employment Area Industrial with IH zoning to Residential Medium Density with R-10 zoning. #2007-M-06: City of Renton Map Amendment to review land within the proposed Benson Hill Communities annexation boundary for Land Use Element amendments and concurrent prezoning consistent with Renton's adopted land use classifications and policies. #2007-M-07: City of Renton Map Amendment to review properties in unincorporated King County for consideration of Renton Corridor Commercial Land Use with CA zoning. #2007-T-01: City of Renton Bi-annual update of Capital Facilities Element and amendment of the Transportation Element to incorporate policy amendments and update the City's CIP project list. STAFF RECOMMENDATION: Refer the 2007 Comprehensive Plan Amendments to the Planning and Development Committee and the Planning Commission. Now r 2005CPAagendabillbh • ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC (•t ' PLANNING DEPARTMENT MEMORANDUM DATE: February 19, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: ifs\� Kathy Keolker, Mayor FROM: Alex Pietsch, Administrator STAFF CONTACT: Rebecca Lind, Long Range Planning Manager(ext. 6588) SUBJECT: 2007 Comprehensive Plan Amendments ISSUE: Should the City Council initiate the 2007 annual Comprehensive Plan amendment review process? RECOMMENDATION: Refer the amendments listed below to the Planning Commission and the Planning and Development Committee. BACKGROUND SUMMARY: The Growth Management Act limits processing of Comprehensive Plan amendments to an annual review cycle. The Renton Municipal Code requires Planning Commission review of these amendments and requires a Commission recommendation to the City Council. The public review process will begin at the Planning Commission upon referral of these amendments. Requested map amendments are summarized in the attached materials. Staff recommendations are not yet prepared and will be made in more detail to the Planning Commission. CPA# Location Applicant Description 2007- 326 Park Ave Alan Consideration of a Land Use Element map amendment M-01 Kunovsky request to change a developed parcel with Residential Medium Density land use and R-10 zoning to Commercial Neighborhood with CN zoning or Commercial Arterial with CA zoning. Consideration of expanding the commercial designations on Park Avenue within the vicinity of 326 Park Avenue to eliminate Residential Medium Density land use with R-10 zoning. 2007- 155 and 175 O'Farrell Land Use Element map amendment to consider M-02 Rainier Ave Properties designation of property from Residential Medium H:\EDNSP\Comp Plan\Amendments\2007\2007 Admin\Referral Issue Paper 2007.doc Toni Nelson,Council President February 19,2007 Page 2 of 2 188 Hardie LLC Density with R-10 zoning to Corridor Commercial Ave SW with CA zoning. Now, 196 Hardie Ave SW City of Comprehensive Plan text amendment to modify Renton residential use density and standards in the Corridor Commercial designation and/or CA zoning and/or the alternative of modifying the Rainier Business District Overlay designation within the Corridor Commercial designation and CA zoning. 2007- Maple Valley City of Review of land within the Maple Valley Highway M-03 Highway Renton portion of Renton's Potential Annexation Area for Corridor Land Use Element amendments and concurrent prezoning consistent with Renton's adopted land use classifications and policies. 2007- North Robert Cave Land Use Element map amendment to consider M-04 Kennydale and John designation of property from Residential Low Density Cowan with R-4 zoning to Residential Single Family with R-8 zoning. 2007- Sunset Blvd QIP and Land Use Element map amendment to consider M-05 Virtu designation of property from Employment Area property Industrial with IH zoning to Residential Medium representative Density with R-10 zoning. David .1400, Halinen 2007- Benson City of Review of land within the proposed Benson Hill M-06 Communities Renton Communities annexation boundary for Land Use Element amendments and concurrent prezoning consistent with Renton's adopted land use classifications and policies. 2007- 10733 138th City of Review of properties in unincorporated King County M-07 Ave SE, 13645 Renton for consideration of Renton Corridor Commercial SE 107th Pl, Land Use with CA zoning. 10703 138th Ave SE, 10625 138th Ave SE 2007-T- Capital City of Bi-annual update of Capital Facilities Element and 01 Facilities & Renton amendment of the Transportation Element to Transportation incorporate policy amendments and update the City's CIP project list. CONCLUSION: The proposed schedule for review of these applications is for the Planning Commission review to occur from February to June 2007. cc: Jay Covington Gregg Zimmerman err Neil Watts h:\ednsp\comp plan\amendments\2007\2007 admin\referral issue paper 2007.doc Existing Proposed :///,4(;;;;;;>: 7;s:, ltfY!'�`//.tri/.gyp.'ice', .� ,� ,. J !Yf / - Irk./2/ / //:,, �'//,;;;/-/,„4 �f' i .. f ////// r. i'' :'i': 2..,r. ,. ".. ';'424:222',;(///7- ",/:'�' 'rri'4.y'✓',/,,-;; ,/;:7: -, ii, R-1 D ! // r�� /0.,;;;;;;;4::"5-,•;-,„ R-10 ,/,:-/:///4,---;/..?/. ',/T,� i,�!f - /r f t � ; R-10 ,;j R-10 1.,,,,,/,/,/;;;;?!!'/ // -2//,;-2z!,.--/,',-;,://',-.9`/2;,,,z-/..,,-",.4->;; . . /;r'f;; �,;:;.,, - , _ .}c;;.,,�` _:y.' ,fit, ._ _ I 1 t ' i.,'r -- ; • t, 4., R-8 CN R-8 ,. 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S' U vT Economic Development,Neighborhoods&Strategic Planning o RS-Residential Single Family Alex Pietsch,Administrator 1 . 2400 C.F.Feasel �FNTo� 16 February 2007 I Existing Proposed similenri7liiniirliM In --1 limilp■■� s i��■111 �% hi �Ario1�''r ut lill .■ ,. � ■'�' ,''m mr. wool , "wow oy in _ „-,,,,MIP ,_,________ Mort 1.11111 K , , , Mor R1I1IIiI l. 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EDNSP February 26, 2007 Staff Contact Alex Pietsch Agenda Status Consent X Subject: Public Hearing.. Rescind Moratorium on Sewer Availability for new Correspondence.. subdivisions within the East Renton Plateau Potential Ordinance Annexation Area Resolution X Old Business Exhibits: New Business Resolution Study Sessions Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: On February 6, 2007, residents of the Preserve Our Plateau Annexation rejected annexation to the City of Renton. The City had adopted a moratorium on the issuance of out-of-City sewer certificates pending the outcome of the annexation election. Now that the election has been decided, the City should repeal the moratorium and resume its standing practice of granting out- of-City sewer certificates at densities consistent with the City's land use policies and pre-zoning. STAFF RECOMMENDATION: Adopt a resolution rescinding the moratorium on sewer availability for new subdivisions within the East Renton Plateau Potential Annexation Area. Rentonnet/agnbill/ bh CITY OF RENTON, WASHINGTON "ei.' RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, RESCINDING A MORATORIUM ON SEWER AVAILABILITY FOR NEW SUBDIVISIONS WITHIN THE EAST RENTON PLATEAU POTENTIAL ANNEXATION AREA. WHEREAS, the City of Renton established a portion of the East Renton Plateau within its Potential Annexation Area; and WHEREAS, a citizen's group pursued potential annexation of that area, also known as the"Preserve Our Plateau Annexation Area" (POPA); and WHEREAS,the City of Renton declared a moratorium on sewer availability in Resolution No. 3758 and extended by Resolutions Nos. 3783, 3812 and 3845, to prevent vesting of subdivisions before the property could be annexed to Renton, and to provide adequate time for ,ow establishment of an annexation petition to be submitted to the City Council for its consideration; and WHEREAS,the King County Division of Records, Elections and Licensing held an election on February 8, 2007,.for the residents of the POPA area to vote whether that portion of the East Renton Plateau would be annexed to the City of Renton; and WHEREAS, a majority of residents voted against annexation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION II. The moratorium on issuance of sewer availabilities for new subdivisions within the East Renton Plateau annexation area, as last extended by Resolution No. 3845, is hereby rescinded. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1244:2/20/07:tmj 2 CITY OF RENTON COUNCIL AGENDA BILL AI#: d Submitting Data: For Agenda of: 2/26/07 Dept/Div/Board.. Hearing Examiner Staff Contact Fred J. Kaufman, ext. 6515 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Laurelhurst Division 3 Preliminary Plat Ordinance File No. LUA-06-131, ECF, PP Resolution Old Business Exhibits: New Business Hearing Examiner's Report and Recommendation Study Sessions Legal Description and Vicinity Map Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: The hearing was held on December 19, 2006. The Hearing Examiner's Report and Recommendation on the Laurelhurst Division 3 Preliminary Plat was published on January 16, 2007. The appeal period ended on January 30, 2007. No appeals were filed. The Examiner recommends approval of the proposed preliminary plat subject to the conditions outlined on page 6 of the Examiner's Report and Recommendation. Conditions placed on this project are to be met at later stages of the platting process. STAFF RECOMMENDATION: Approve the Laurelhurst Division 3 Preliminary Plat with conditions as outlined in the Examiner's Report and Recommendation. Rentonnet/agnbill/ bh January 16, 2007 OFFICE OF THE HEARING EXAMINER Now- CITY OF RENTON Minutes APPLICANT: John Skochdopole Connor Homes Co. 846 108th Ave NE, Ste. 202 Bellevue, WA 98004 CONTACT: Rob Stevens Core Design, Inc. 14711 NE 29th Place, Ste. 101 Bellevue, WA 98007 OWNERS: Fue Y Vue and Mee Vang Vue 272 Bremerton Avenue NE Renton, WA 98059 File No.: LUA 06-131,PP, ECF LOCATION: 272 Bremerton Avenue NE SUMMARY OF REQUEST: Approval for a 14-lot subdivision of a 2.4-acre site intended for detached single-family homes. Three of the proposed lots *air would be comprised of partial lots from an earlier subdivision, Laurelhurst Division 1. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on December 12,2006. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the December 19, 2006 hearing. The legal record is recorded on CD. The hearing opened on Tuesday, December 19, 2006, at 9:01 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: lfir Exhibit No. 1: Yellow file containing the original Exhibit No. 2: Vicinity Map ar. Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131, PP, ECF January 16, 2007 Page 2 application,proof of posting, proof of publication and other documentation pertinent to this request. Exhibit No.3: Preliminary Plat Plan Exhibit No.4: Laurelhurst Divisions land 2 Exhibit No.5: Tracts from Laurelhurst Division 1 Exhibit No.6: Zoning Ma Exhibit No. 7: Zoning map showing the proximity of Exhibit No.8: Map showing room to shift property the local school and the direct pedestrian route for lines to allow access to NE 21'd Street. children to access that school more safely Exhibit No. 9: By Reference: Staff Report for Bremerton Townhomes The hearing opened with a presentation of the staff report by Elizabeth Higgins, Senior Planner,Development Services,City of Renton, 1055 S Grady Way, Renton,Washington 98055.The project is located in northeast Renton at 272 Bremerton Avenue NE, south of NE 4d'Street. The proposed preliminary plat consists of one tax parcel totaling 2.4 acres,there is a home and associated outbuildings on the property currently,they are all proposed to be removed. This project is associated with an earlier 136 lot preliminary plat, which was developed in two phases. When Laurelhurst Division 1 was proposed, it was planned to accommodate both Laurelhurst Division 3 access and stormwater control. The Comprehensive Plan designation for this property is Residential Single-Family(RSF)and Zoned Residential-8 (R-8). The 14 lots within the plat have a density of 7.86 dwelling units per net acre. All lots meet the size, width, depth,and setbacks requirements for this zone. Access would be Bremerton Avenue NE, which will be improved with curb,gutter, sidewalk and streetlights and Chelan Avenue NE and NE 2°d coming off of Chelan Court. The Environmental Review Committee issues a Determination of Non-significance—Mitigated for the project, which included six mitigation measures. No appeals of the determination were filed. This project meets all requirements of the Community Design, Environmental, Housing and Land Use elements of the Comprehensive Plan. An additional pedestrian pathway to the north into the Bremerton Townhouses should be designed into the project. There is room along NE 2°d Court to shift the side property lines in order to accommodate the pedestrian access that would line up approximately with Chelan Avenue NE. Lots do front on public streets,a minimum of two trees should be planted in the front yard setbacks of each lot. The conceptual landscape plan exceeds that number. Twenty-five percent(25%)of the significant trees must be retained, if more are removed, they must be replaced on a 1:1 ratio. A detailed landscape plan should be submitted prior to occupation of the structures. Fire,Traffic and Park Mitigation fees have been imposed. A homeowner's association or maintenance agreement was required for the development,which would be responsible for any common improvements, including a portion of maintenance of the detention water quality pond developed with Laurelhurst Divisions 1 and 2. The site is located within the Renton School District. The School District has indicated that they can accommodate the approximately 6 additional students. Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131, PP, ECF January 16, 2007 Page 3 'orgy Rob Stevens, 14711 NE 29th Place, Ste. 101,Bellevue, WA 98007 stated that they agreed with staff on most of the issues. He asked for a clarification on Recommendation#2, it states that a Homeowners Association would be created concurrently with the recording of the final plat. As was done with Laurelhurst Division 2, the original Laurelhurst Homeowners Association absorbed the Division 2 association,rather than creating a new Homeowners Association,they request to absorb the association into the larger Homeowners Association. The pedestrian easement is new and proposed to go over the west five feet of Lot 1 in order to line up with Bremerton Townhomes. This was a new condition that never came up during the review, they feel that it is inconsistent with a residential development with a walkthrough between two lots, the public right-of-way is not that far away. They do not feel that it would hinder safety or walking by using the public right-of-way, the walkway along Bremerton Avenue at the south end of the Bremerton Townhome right-of-way would satisfy that requirement. The requirement for pedestrian access is not a requirement of this project, other than it has come up in the staff report. Regarding Lot 5 that would have some flexibility in revising some of the lot widths, that is a very large lot and has been designed to be a large lot as a contractual agreement with the underlying landowner. The landowner wanted to purchase that lot as part of the deal to develop this piece, that lot is to fit a specific product. There is not flexibility in Lot 5 dimension. Hearing Examiner stated that there is flexibility as far as the City is concerned. A private agreement is separate, today the property is being divided appropriately and that might include narrowing proposed Lot 5. Kayren Kittrick, Development Services stated that there was a major discussion with transportation concerning connection. Chelan is the south connection off of rt. An older development, Camas, tried to fence off access, but they were not allowed to do that because children were using the path for access. Pedestrian access is of great concern in this area, it is part of the policy and this is what was recommended rather than putting a full road through with curb,sidewalk, gutter and streetlights. Pedestrian access seemed to be best served in this location. Rob Stevens stated that Laurelhurst Division 1 does have a recreational open space on the project site, it is private for the Laurelhurst residents. The owners are upset that this space is being used by the public. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 9:40 a.m. FINDINGS, CONCLUSIONS&RECOMMENDATION Having reviewed the record in this matter, the Examiner now makes and enters the following: FINDINGS: 1. The applicant,John Skochdopole for Connor Homes, filed a request for a Preliminary Plat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC), the City's responsible official issued a Determination of Non-Significance-Mitigated(DNS-M). • Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131,PP, ECF January 16,2007 Page 4 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located at 272 Bremerton Avenue NE. The subject site is located on the east side of Bremerton and is located north of NE 2nd Street and south of NE 4th Street. It will be an addition to the existing Laurelhurst plats located south and east of the subject site. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned R-8 (Single Family-8 dwelling units/acre). 8. The subject site was annexed to the City with the adoption of Ordinance 5074 enacted in May 2004. 9. The subject site is approximately 2.4 acres or 104,377 square feet. The subject site is approximately 316 feet deep(east to west)by approximately 330 feet wide. A portion of the plat will be land and partial lots that were part of Laurelhurst Division 1. 10. There is a small high spot on the center of the subject site. The site does not have any steep or protected slopes. There are no other critical or sensitive areas on the site. 11. There are approximately 20 significant trees that meet code requirements for protection. The applicant will be required to either protect five(5)trees or replace that number of trees. 12. The applicant proposes dividing the subject site into 14 lots. An east-west street,NE 2nd Court would run east from Bremerton and continue east through the site. It would create a T-intersection with Chelan that would run south through the site. A tier of lots,Proposed Lots 1 to 5 (east to west)could be located north of the roadway. Chelan Avenue would form a T-intersection with 2nd Court. There would be a tier of lots on either side of Chelan, Proposed Lots 9 to 11 on the west side and Proposed Lots 12 to 14 on the east side. Proposed Lots 12 to 14 would be the one incorporating property from the prior Laurelhurst divisions. 13. Finally, a tier of lots, Proposed Lots 6 to 8 would be located along Bremerton. 14. The lots would range in size from approximately 4,800 square feet to approximately 7,700 square feet. The lots will all be rectangular although four corner lots would accommodate radius curves for their adjacent streets. 15. All of the proposed lots will have access directly to public roads. 16. The proposed project to the north, the Bremerton Townhomes, will be providing a pedestrian connection to commercial uses to its north and east. It will also be providing a link to the northeast corner subject site for pedestrians. Staff has recommended that a pedestrian path be extended south more or less aligned with Chelan and located between Proposed Lots 1 and 2. Staff determined that the link is necessary since Bremerton Townhomes is required to provide a link from its south property line to property south of that. This connection is required by the Zoning Code and the comprehensive plan. Grid streets are required and the requirements for Bremerton Townhomes would be negated if the connection were not completed through the subject site. Such a connection will allow both adults and children to walk north and south from residential areas to commercial areas without having to walk Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131,PP, ECF January 16, 2007 Page 5 *y''` along a larger street. The City's various communities are not supposed to be separate entities. The various communities are to be linked via roads and paths that tie these elements together. The applicant has no reasonable justification for thwarting these links to the subject site. (Section 4-3-040- F(1)(e)(i)(c)) 17. The density for the plat would be 7.86 dwelling units per acre after subtracting roadways. 18. The subject site is located within the Renton School District. The project is expected to generate approximately 6 or 7 school age children. These students would be spread across the grades and would be assigned on a space available basis. 19. The development will increase traffic approximately 10 trips per unit or approximately 140 trips. Approximately ten percent of the trips,or approximately 14 additional peak hour trips will be generated in the morning and evening. 20. Stormwater would be handled by the earlier approved Laurelhurst Divisions. Homeowners in this development would have to take part in maintenance agreements. 21. Sewer and water will be provided by the City. Extensions through the site will serve the homes. 22. Section 4-3-040.F(1)(e)(i)(c)provides the following criteria: e. Pedestrian Connections: i. Location of Pedestrian Connections: (a) A minimum of one pedestrian connection shall be provided to connect the entry or entries of each detached building to the street in addition to sidewalks required in RMC 4-6-060F. (b) A minimum of one pedestrian connection shall be provided from each parking field located on the back and/or side of a building to the entry or entries. (c) A minimum of one pedestrian connection shall be provided from each side of a property or development abutting or adjacent to commercial and/or residential uses. CONCLUSIONS: 1. The proposed plat appears to serve the public use and interest subject to conditions outlined below. The plat will provide additional housing choices for those seeking detached single-family homes. Its location, near commercial shopping opportunities may also appeal to those who would want to be less dependent on automobiles. 2. The development of the subject site will increase the tax base of the City. The applicant will also be paying mitigation fees to help offset some of its impacts on City facilities and roads. 3. The proposed project to the north, the Bremerton Townhomes, will be providing a pedestrian connection to commercial uses to its north and east. As noted,this connection is required by the Zoning Code and the Comprehensive Plan. The provision to provide a pedestrian link to all property lines for property located in the NE 4th Business corridor makes no sense if the connection were not continued on adjacent property such as the subject site. In this case,staff, including Transportation Staff,believed the ,impi, pedestrian corridor was more appropriate than continuing the actual roadway, Chelan Avenue,north into the Bremerton Townhome property. The intent was to avoid the potential for additional vehicular traffic while still providing a link through the sites to the commercial property to the north. The City �r► • Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131, PP, ECF January 16, 2007 Page 6 has a trails plan and connecting neighborhoods with walking routes is an objective of that plan. The applicant's reason,potential impact on its private recreational area, is not sufficient to thwart connecting and interconnecting adjacent communities. 4. In conclusion,the proposed plat appears reasonable and the City Council should approve the proposed plat subject to the conditions noted below. RECOMMENDATION: The City Council should approve the Preliminary Plat subject to the following conditions: 1. The applicant shall comply with the conditions imposed by the ERC. 2. A detailed landscape plan shall be submitted to the Development Services Project Manager for review and approval prior to final plat recording. 3. A homeowners'association shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for all shared improvements, including a portion of maintenance of the detention/water quality pond developed with Laurelhurst Divisions 1 and 2. A draft of the document shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the final plat. With the City Attorney's review and approval,the homeowners' association may be merged with the other divisions'documents. 4. A pedestrian easement shall be recorded that provides connection with the pedestrian easement of the ‘..ed Bremerton Townhouses development(north). Approval of the dimensions and location of this connection would be required prior to recording the Final Plat. This easement shall be recorded with the Final Plat. ORDERED THIS 16th day of January 2007. FRED J. KA . �, HEARING E 'N INER TRANSMITTED THIS 30th day of January 16, 2007 to the parties of record: Elizabeth Higgins John Skochdopole Rob Stevens 1055 S Grady Way Connor Homes 14711 NE 29th Place, Ste. 101 Renton,WA 98055 846-108t Avenue NE Bellevue,WA 98007 Bellevue,WA Kayren Kittrick Ben and Sophie Wong Fue Y Vue and Mee Vang Vue 1055 S Grady Way 4612 NE 2nd Court 272 Bremerton Avenue NE Renton,WA 98055 Renton,WA 98059 Renton,WA 98059 Laurelhurst Div 3 Preliminary Plat File No.: LUA-06-131, PP, ECF January 16,2007 Page 7 TRANSMITTED THIS 16th day of January 2007 to the following: Mayor Kathy Keolker Larry Rude, Fire Jay Covington,Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Gregg Zimmerman,PBPW Administrator Transportation Division Alex Pietsch, Economic Development Utilities Division Jennifer Henning,Development Services Neil Watts,Development Services Stacy Tucker,Development Services Janet Conklin, Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,January 30,2007. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure,errors of law or fact, error in judgment,or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen(14)days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title N,Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Now Hall. An appeal must be filed in writing on or before 5:00 p.m.,January 30,2007. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one) communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. Y _ NE 4tH Y. Sr ..7. Q 3 _ _ v I 1 1 E 1 I SE 132ND ST ILI N SITE ; 6 .:7 -4- i" i *IS SE 136T14 ST I RENTON 1 _ _ ____/ 141ST sT _______,,..2____„-----e• - I /I VICINITY MAP VW 1" = 3000'± EXHIB , 2 NEE6.4-t1h0 T23N R5E W 1/2 - L .4.6).• CA CA : i C1-1 - - CA . ..._ ...----, C A(26 .-4 . : C.T4 C A R-10 : 47( Ia.. : r21 R-10(P) ----, "-- --- - - - - ' ,__ R-8 ...m: R-8 __L__ ._.. 12_7710 / 1-1 : , : , , --1 R,1101 _ _-..-.;:_l_.;_,...! i __; Bfl INIE 2fid8S --P-1---8 ii:--::' : "----:..------ --2*R-2R 8-,- . ' - : i , ! - • .- -43 \ : - - ' .. :..... . 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St 0 DAG/gyp Ai7 p ii 61/2 NWL�4S 4 S4 TWA VN Rtg 6E W.M. O��.eAri• N NA/ LA UREL.HORST DIV. 3 9200 !I' ' FOR CONNER HOMES IV ' I 411 I •,.•. OtIJNER 1,ii Ji t •[y v.. i 1 ' \.. .."'' "' •••• a .. ;. ..�.,.• M,e nw rwl 6,111.wMU VATO`u". I n'r 1 t ..F•�.r 40.1--••4s:y .. k ti }11J} �� :'.1.' �!..; ! " L; ry APPLICANT e t ' ' ' '•' t2,,,,„": .: :� liti664Of l Ap./euM IM,PM ICI t I TV•.r j 1*P•Y""i.I Li'1«M• •MI. I.. 4My eeut..K.wwMmw+Yow. _ ; ,. '• 11 Lk I ! I :., T i I AWt'1•, COMTACII+U11t•I•ae.1C4P1wa,rt. ' � 1 a.-.. • ,....,,. .,.•• N.E.IND CT. 44,44 •... , n.lcpy. =p: •• 'Y~ CP4T• wt]�i 'wMe'Mo•4 11 i 2 wv PTO ; :; .¢s... -`` Aen O"M'MtMM�'i�i�'oNMtR _ •^ '•� •. , r,. m04.04 I.114/1./1.PIA.••...Irak NSC Z i• 41 �,: t�•--r' - r'� -- 1' ' SCALE: 1" = 40 .e4t § n:' 1 1q•1M- {1 if 5, ', \�,,4,`,1.'!I * • _ _ 2 j .. C f Imo M ;i 'fYa.r: j:ijT R•• , 1.76 6SA• I> _ •"+w�_-1 -_v+- -YO: • SHEET INDEX r�.J`/ o �., .�r, 1 •/4•••••••••.......,, �.• 1 ` r--_�..-.� ;.4 .�. .,. 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Mt YM IOW WA*4eC040M*OM%•1111[06 . �, -- - ^ I an Q P111nm4TP4a Py4K•104,Av SITE STATISTICS :QQI I a OnOtM NM*WI/06.4 UNN.0.711 ACIIU! II (olt I I 1.l 11 ISENCHMARNS: teTM WI APIA. U4'HI M I1.W ACO• Q��I I I 4 •t11•AAA N 1nACt4 w G O. iI I I W CO"Nn P74 M CAMP 170.1'PPM•TMl III0111141101 Mt.106 H, MOrpte IMI: otTACwtO•MM../••114\1 N `��M/1406 N I I I MO+W 4a On OP IIl00P14POIVJ4 POW•MO.1*W.4009 M0.0 LOT* YI 1.4 9 A./t1U0160111IIM 44424•P, A•tM•1•4211•MIM CAMP OM:T1CM•TN M1tnMCTIPI M IMO R. "•11•0014I MMPI Alt M44rtT Q Pea.COI1P{0.POW•I1M•14,06.4701 ti161•10741044 M• j' P1111,0to OM...n. •04.40. --_J I ,y I,W'u• 401 1 LEGAL DESCRIPTION oatao.to prom. 1 a•COAL. w....y� ! ^, C• •,i T**MTIMMakT4•�IMPi CVO*,QM10O1IY1•T PUManaQ 0614.4'06•• ...00•, EXHIBIT --� •• ^, •yYy TYI111 a HAL1T P41•iRQTM 1.Cr MI•1 PIAI1Ttn Q MOF011• i4 1 i 470406 11,4 MORN. 4 446T 14./+61117 MbOIMI M 06.4 •4Y•••M•,64,0•.1 1••wA, Lt,- i ri .i 1 .,w.641416.61166 O11.411te., DENSITY CALCULATIONS �,. VICINITY MAP y«pI4 -11.4CM a C 40 O. MOM AAA CO N17•tM.. 104411.M 1140.0.02. /� �I j u ..11 TM••T•••C Ally 0,\161066061,AP1PO4.0 TO Mt K.f POW. •nwt Q 4141 74.111.M ✓{ d'3'1 „ COWRY.M��` #1 Q Rat••1•.04•N MTM.I 14 M Mn0 061 Mot.W A II4M.M M It•1.014, 1.h. �_��) M0.Q.OH. w 1 e (i, .r ct,aiR. 1060WAQI0 / - 6•602.66046 ( ! ( I l.." E 2 NW 4 SEC.25 TWP,23 N. ROE.S E W.M. ... .000.0.. yl! DATum �deo, r� COT a-- reN.wro 1104 1JGANT t. 1�� '� IN 10NN Ave./ANL,W Affet ��4 ' ., BA918 aF BEoafw s e°w'�K"rR°•' rwa�ea'•°°-o•'■. ■. 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PP - 10"1.) /\J♦ �` :r rt Idu ..amllws M.um.r•r.ulmwawrwm.0t.w0e.o na ti ;a L1"1. =` 1I .WHwO.YM1.t...aY,1wt1�MI....N,.M...r„a•.Ou,..M Oe•1,., Y ii.� w IiYrc•lcart Mll.rt la Ono ft.1.s 1'011 M•A O• a: h flcv I ' ` t�c.v T EXHIBIT 4WOn•,•�.:w.' e.a:�;. •..p,aup.a•R.., //1 . �; I , {' 4i'iM,R _ .. . I .••,.•• ra" 0000 0 111.1.106.0 0YM\IMpR.Y•..T.••1rRA.:.=1a e.. gmM.wOW1St pp 6.•w•P M0.IRmeow.0.w,µ•.y•1 10.00.02rR efO••w M.. M/ NCL* f .._ s j 1 �P�02052 ,.. Legal Description CORE DESIGN, INC. BELLEVUE WA 98007 Core Project No: 02052 Date: 9/26/06 Legal Description THE WEST HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 23 NORTH, RANGE 5 EAST, WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON; EXCEPT THE WEST 7.5 FEET THEREOF. Environmental Checklist Laurelhurst Division 3- 14 Lot Preliminary Plat Appendix A CITY OF RENTON COUNCIL AGENDA BILL L.7„ Ar#: L.7„ Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Human February 26, 2007 Services Staff Contact Karen Bergsvik, ext.6652 Agenda Status Consent Subject: Public Hearing.. Endorsement of the Ten Year Plan to End Homelessness Correspondence.. and briefing on the One Night Count Ordinance Resolution x Old Business Exhibits: New Business Issue Paper Study Sessions Endorsements of the Plan Information A Roof over Every Bed in King County Proposed Resolution Press Release on One Night Count Summary of the 2007 Unsheltered Homeless Count Recommended Action: Approvals: Refer to Committee of the Whole. Legal Dept Finance Dept Other $4.1101 Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Committee to End Homelessness in King County is seeking endorsements of the Ten Year Plan to End Homelessness from local governments in King County. The plan seeks to end homelessness, and not just manage it. It states that a regional solution to a regional problem is needed. It is estimated that over 8,000 people experience homelessness in King County on any given night, and that thirteen percent of homeless households reported South King County as their last known address. Renton participated for the first time in the One Night Count on January 25, 2007 with over sixty-five volunteers. The Count gives good baseline data to understand the causes of homelessness that helps to design effective responses. Fifty-six homeless individuals in Renton were counted out of a total of 2140 in King County in the unsheltered count. In 2007 Renton has allocated $118,806 or twenty eight percent of the human services general fund budget, to programs that are aimed at preventing homelessness, and providing emergency and transitional housing to homeless families. Endorsing the plan does not obligate the City financially. It shows support for the plan, and a willingness to work with others to end homelessness. STAFF RECOMMENDATION: Endorse"A Roof over Every Bed in King County: Our Community's Ten-Year Plan to End Li,Homelessness"and adopt the resolution. Rentonnet/agnbill/ bh i 3ional Response • Involve your.faith community, cornj Ze Tonal Problem munity club or service organization rt g in volunteering, providing housing '; or funding services � .; anizations that initiated the 1 r Plan come from across • Make your voice heard in Olympia pn and include the Church by contacting your legislators '- 4�'� of Greater Seattle, City e, Eastside Human Ser- • Alert your friends, family and iance, King County, North neighbors, and get them involved ~ 3uman Services Alliance, King County Coalition for For details on how to help, visit the Committee to End Homelessness in King :` neless, South King County of Human Services and County web site, www.cehkc.org; the P .; Way of King County. United Way of King County web site, , ‘11i -,9t.';';': '- www.uwkc.org; and the Crisis Clinic iplementation of the plan web site, ivil'w.crisisclinic.org. �` )ther municipalities, the in Cities Association, faith Information . pities, non-profits and mem- the business community have For more information about the Ten- d the plan and are participat- Year Plan to End Homelessness and ` s work. the Committee to End Homelessness in King County, visit www.cehkc.org fil to Help or call 206-296-5251. v r you are a homemaker or a a student or a senior citizen, , ,' e ways that you can help end � ` �;r ' steer with a social service * dY y 1f"? F '•y ,, v serving homeless people : �� t �, -ibute to United Way's lign to end homelessness one of the many skilled and OUR COMMUNITY'S ited service and housing lers in our area TEN-YEAR PLAN TO Published Fall 2006 Design:uStintBlackburr END HOMELESSNESS Copy:Katie Blackburn„Seattle Human COMMITTEE TO END 5cr rices Department; Viirjinta Felton, 41!ID HOMELESSNESS Seattle Housing Authority KING COUNTY Printed on recycled paper i 1 j ,„ ;,. "There are a lot of challenges in this plan • i 1 " t r to end homelessness, but I'm glad we have Never before has there been si "i°'-t.;f __ . . now. If it we combine our efforts on this, it concentrated focus on finding l . . really can work."—A formerly homeless housing solutions for everyone f, 0 - ' person in Seattle. Photo courtesy of Real °; '�` "' 's' County. Never before have so n ' ' - Change newspaper _. major funders, private and pub -'' nizations, service providers, ad Igroups and homeless people jc �` gether to coordinate efforts tot profound social ill in our comrr On any given night in King County, near- So did a coalition of more than 30 ly 6,000 people are staying in emergency housing and service agencies,faith _I The Ten-Year Plan to End Hon shelters or transitional housing.About organizations, businesses, govern- ness provides unity of purpose 3,000 of them are members of home- ments and homeless groups when the door to cooperation and ali less families, and approximately 1,700 they first gathered to develop the among the public, private and r are children and youth. Our one-night Ten-Year Plan to End Homelessness sectors. And,it includes specific street count—conducted in January in in King County and form the these entities to contribute to e selected parts of the county—identi- Committee to End Homelessness this unacceptable social problen fies roughly 2,000 individuals sleeping in King County. in the streets, in cars and in the woods. An unknown but undoubtedly significant A New Plan, Formerly homeless men and women have a number of homeless single adults are a New Approach place of their own at The Morrison, a 190- sleeping without shelter in uncounted pp unit apartment building with supportive ser areas. Meanwhile,an estimated half of vices, operated by the Downtown Emerijencv Homelessness touches all of us, Service Center Photo by Gabriel Rozvcki all homeless single adults are chroni- f tally homeless, and many of those whether we have struggled with it personally, know someone who suffer from mental illness, a physical is homeless, or observe homeless The Ten-Year Plan lays out concrete disability or an addiction that prevents people on our streets. When people steps to confront the tough issues that 1 them from working. are without homes, they often have cause homelessness. It provides a clear no choice but to seek emergency vision and action plan for change, According to a 2006 poll by United not just a description of the problem shelter and emergency medical care, Way of King County, residents see and some of them even land in jail. or a prescription for short-term rem- Teacher Andria Lencioni touches tl. homelessness as one of the three most edits. And, it makes economic sense of her students every day at First Pl, All of these public facilities are costly school serving homeless children. Phi important issues facing the region, because it moves people and funding Ben Van Houten to run. behind transportation and education. away from expensive crisis services Of those polled, 23 percent say they and toward long-term, comprehensive or someone in their immediate family solutions. had been homeless at some point. Still, there is hope— 84 percent of King County's residents believes that we can end homelessness. ti 0 0 A, COMMUNITY SERVICES DEPARTMENT + + ,eNTo� MEMORANDUM DATE: February 19, 2007 TO: Toni Nelson, Council President Renton City Councilmembers VIA: P G Kathy Keolker, Ma 'or FROM: Terry Higashiyama Community Services Administrator��oo STAFF CONTACT: Karen Bergsvik, Human Services Manager, x6652 f�d— SUBJECT: Endorsing goals of"A Roof Over Every Bed in King County: Our Community's Ten Year Plan to End Homelessness" ISSUE: The Committee to End Homelessness in King County is seeking endorsements of the Ten Year Plan to End Homelessness from local governments, non profits, and faith organizations in King County. BACKGROUND: Key points of the plan are: • To end homelessness, not manage it. • A regional solution to a regional issue is needed. It is estimated that on any given night more than 8,000 people are homeless in King County. Thirteen percent of homeless individuals reported South King County as their last permanent address. • All homeless are helped. It includes single individuals as well as families. • Preventing homelessness from occurring is key. • Building or acquiring more affordable housing(9500 units) and moving people rapidly from homelessness to housing with integrated services. • Increasing the efficiency of the existing system. Combining housing with services. Connecting mental health services with housing. • Building and sustaining political will to end homelessness. • Measuring and reporting outcomes Endorsement of the plan is consistent with the City's Comprehensive Plan. A goal of the Housing Element is to ensure that there are housing opportunities for people with special needs, such as seniors, people with disabilities, and the homeless. A Human Services Element goal is to create a community in which all members have the opportunity to meet their basic physical, economic, and social needs, for the enhancement of their quality of life. In 2002 eight organizations, coalitions and local governments came together to form the Committee to End Homelessness in King County, a unified effort to provide vision and „ leadership required to develop and implement a plan to end homelessness in King County, Washington. In 2003,planning to end homelessness become a national initiative of the federal government and has since become a requirement for continued receipt of H:\HUMAN_SE\COUNCIL\07 issue papers\tenyrplanhomeless2.doc Toni Nelson,Council President Page2of3 February 19,2007 over$35 million in annual grant assistance to jurisdictions within King County from the U.S. Department of Housing and Urban Development(HUD). City of Renton supports collaborative efforts that prevent individuals from becoming homeless and for those that do experience homelessness, efforts to provide opportunities for permanent housing with appropriate support services designed to assist the individual in becoming as self sufficient as possible. Endorsing the plan does not obligate the City financially or in any way. It does mean the City should keep the plan in mind as it moves forward. It also means that the City is willing to be a participant in the ten year plan by: • Advocating for funding at the state and federal level; • Participating in regional committees of the Committee to End Homelessness King County; Renton is currently hosting the Interagency Council meetings of the Committee to End Homelessness King County quarterly in 2007. For the first time, Renton participated in the One Night Count of the homeless in 2007. Collecting good baseline data is essential to understanding the causing of homelessness and to designing effective responses, and can be used as a basis for comparison in future years. The count consists of two parts: an unsheltered or street count and a survey of emergency shelter and transitional housing programs in Seattle/King county. Fifty-six ,, 40, unsheltered homeless were counted in Renton, with a total of 2140 in King County. Many local governments, governmental associations, and non-profits have already endorsed the plan. A list is attached. The City financially supports programs that are aimed at preventing homelessness, that serve the homeless, and provide emergency and transitional housing to homeless families. Twenty eight percent of the general fund human services allocation of$417,849 is spent on this. The current level of support is: • Homelessness prevention, emergency assistance$28,5001 • Shelter$40,0002 • Transitional Housing$41,5603 • Services for the homeless $87464 There are other housing resources in Renton for homeless families that the City does not monetarily support. These include: Catholic Community Services/Emergency Assistance$10,000;The Salvation Army emergency assistance/water bill assistance$18,500 2 ARISE$40,000 3 Way Back Inn$15,000;YWCA$7560;Domestic Abuse Women's Network$14,000;MultiService Center$5000 a Community Health Centers of King County/Health Care for the Homeless$1800;Valley Cities Counseling&Consultation/Homeless Family Services$6946 2 Toni Nelson,Council President Page3of3 February 19,2007 1,„r • Renton Housing Authority, transitional housing, 10 units • Catholic Community Services, transitional housing for families, 24 units The South King County Forum on Homelessness was started a little over a year ago. Staff from agencies, churches, cities, United Way, and Seattle-King County Department of Public Health meet monthly to discuss common issues, share resources, and learn about what is happening. City of Renton Human Services staff, Area of Renton Interfaith Shelter Endeavor(ARISE)volunteers and staff, and other providers from Renton attend. This forum is hosting a meeting on the Ten Year Plan on March 1st, 2:30-4:00 p.m., at Kent City Hall Chambers, 220 4th Ave S (First Floor), corner of 4th and Gowe in Kent. This event is open to anyone serving homeless clients (whether from a non-profit, faith- based agency, etc). The purpose to better understand the Ten-Year Plan, talk about some of the changes the Plan outlines for homeless services in South King County, to learn about where the Plan will take King County in the coming years, and make sure agencies' strategic goals and applications for regional funding are clearly aligned Countywide. NEXT STEPS: Continue participating in Ten Year Plan activities and the South King County Forum on Homelessness. There is a need to have a Renton homelessness task force that deals with issues related to the homeless that are somewhat specific to Renton. For example, in planning the One Night Count, it was helpful to have the parks maintenance staff meet and know staff from Seattle Mental Health, as staff did not know what to do when they encountered the chronically homeless. Training has been suggested on resources that are available to the homeless, and on dealing with difficult people. It has been suggested that a resource list be developed that can be given to the homeless who may want help. CONCLUSION: Endorse"A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness". Attachments c: Jay Covington, Chief Administrative Officer 3 Y One COMMUNITY SERVICES DEPARTMENT • + MEMORANDUM Nftio DATE: February 19, 2007 TO: Toni Nelson, Council President Renton City Councilmembers VIA: Lv Kathy Keolker, Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Karen Bergsvik, Human Services Manager, x6652 SUBJECT: Endorsing goals of"A Roof Over Every Bed in King County: Our Community's Ten Year Plan to End Homelessness" ISSUE: The Committee to End Homelessness in King County is seeking endorsements of the Ten Year Plan to End Homelessness from local governments, non profits, and faith organizations in King County. BACKGROUND: Key points of the plan are: • To end homelessness, not manage it. • A regional solution to a regional issue is needed. It is estimated that on any given night more than 8,000 people are homeless in King County. Thirteen percent of homeless individuals reported South King County as their last permanent address. • All homeless are helped. It includes single individuals as well as families. • Preventing homelessness from occurring is key. • Building or acquiring more affordable housing(9500 units) and moving people rapidly from homelessness to housing with integrated services. • Increasing the efficiency of the existing system. Combining housing with services. Connecting mental health services with housing. • Building and sustaining political will to end homelessness. • Measuring and reporting outcomes Endorsement of the plan is consistent with the City's Comprehensive Plan. A goal of the Housing Element is to ensure that there are housing opportunities for people with special needs, such as seniors, people with disabilities, and the homeless. A Human Services Element goal is to create a community in which all members have the opportunity to meet their basic physical, economic, and social needs, for the enhancement of their quality of life. In 2002 eight organizations, coalitions and local governments came together to form the Committee to End Homelessness in King County, a unified effort to provide vision and leadership required to develop and implement a plan to end homelessness in King ` County, Washington. In 2003, planning to end homelessness become a national initiative of the federal government and has since become a requirement for continued receipt of C:\DOCUME-1\B Walton\LOCALS-1\Temp\tenyrplanhomeless2.doc Toni Nelson,Council President • Page2of3 February 19,2007 over$35 million in annual grant assistance to jurisdictions within King County from the U.S. Department of Housing and Urban Development (HUD). City of Renton supports collaborative efforts that prevent individuals from becoming homeless and for those that do experience homelessness, efforts to provide opportunities for permanent housing with appropriate support services designed to assist the individual in becoming as self sufficient as possible. Endorsing the plan does not obligate the City financially or in any way. It does mean the City should keep the plan in mind as it moves forward. It also means that the City is willing to be a participant in the ten year plan by: • Advocating for funding at the state and federal level; • Participating in regional committees of the Committee to End Homelessness King County; Renton is currently hosting the Interagency Council meetings of the Committee to End Homelessness King County quarterly in 2007. For the first time, Renton participated in the One Night Count of the homeless in 2007. Collecting good baseline data is essential to understanding the causing of homelessness and to designing effective responses, and can be used as a basis for comparison in future years. The count consists of two parts: an unsheltered or street count and a survey of emergency shelter and transitional housing programs in Seattle/King county. Fifty-six unsheltered homeless were counted in Renton, with a total of 2140 in King County. Many local governments, governmental associations, and non-profits have already endorsed the plan. A list of those that have is attached. The City financially supports programs that are aimed at preventing homelessness, that serve the homeless, and provide emergency and transitional housing to homeless families. Twenty eight percent of the general fund human services allocation of$417,849 is spent on this. The current level of support is: • Homelessness prevention, emergency assistance $28,5001 • Shelter$40,0002 • Transitional Housing $41,5603 • Services for the homeless $87464 There are other housing resources in Renton for homeless families that the City does not monetarily support. These include: Catholic Community Services/Emergency Assistance$10,000;The Salvation Army emergency assistance/water bill assistance$18,500 2 ARISE$40,000 3 Way Back Inn$15,000;YWCA$7560;Domestic Abuse Women's Network$14,000;MultiService Center$5000 4 Community Health Centers of King County/Health Care for the Homeless$1800; Valley Cities Counseling&Consultation/Homeless Family Services$6946 2 Toni Nelson, Council President Page3of3 February 19, 2007 • Vision House, transitional housing for mothers and children, 15 units *ad • Renton Housing Authority, transitional housing, 10 units • Catholic Community Services, transitional housing for families, 24 units The South King County Forum on Homelessness was started a little over a year ago. Staff from agencies, churches, cities, United Way, and Seattle-King County Department of Public Health meet monthly to discuss common issues, share resources, and learn about what is happening. City of Renton Human Services staff, Area of Renton Interfaith Shelter Endeavor(ARISE) volunteers and staff, and other providers from Renton attend. This forum is hosting a meeting on the Ten Year Plan on March 1st, 2:30-4:00 p.m., at Kent City Hall Chambers, 220 4th Ave S (First Floor), corner of 4th and Gowe in Kent. This event is open to anyone serving homeless clients (whether from a non-profit, faith- based agency, etc). The purpose to better understand the Ten-Year Plan, talk about some of the changes the Plan outlines for homeless services in South King County, to learn about where the Plan will take King County in the coming years, and make sure agencies' strategic goals and applications for regional funding are clearly aligned Countywide. NEXT STEPS: Continue participating in Ten Year Plan activities and the South King County Forum on Homelessness. There is a need to have a Renton homelessness task force that deals with issues related to the homeless that are somewhat specific to Renton. For example, in planning the One -44100 Night Count, it was helpful to have the parks maintenance staff meet and know staff from Seattle Mental Health, as staff did not know what to do when they encountered the chronically homeless. Training has been suggested on resources that are available to the homeless, and on dealing with difficult people. It has been suggested that a resource list be developed that can be given to the homeless who may want help. CONCLUSION: Endorse "A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness". Attachments c: Jay Covington, Chief Administrative Officer 3 NOW KIN'" °:\ 10 Year Plan to End Homelessness in King County The following groups have endorsed the Ten-Year Plan to End Homelessness: Local Governments Suburban Cities Association City of Seattle King County City of Pacific City of Bellevue City of Kenmore City of Kirkland City of Federal Way City of Issaquah City of Burien City of Redmond City of Sammamish City of Woodinville City of Shoreline Non-Profit Housing Providers and Other Organizations United Way of King County Eastside Human Service Providers Plymouth Housing Group SHARE/WHEEL Church Council of Greater Seattle Downtown Seattle Association Minority Executive Directors Coalition South King County Human Services Forum 1 Suburban Cities Association Suburban Cities Association League of Women Voters Al Rahman Musallah (American Mercy Services) (Seattle) Fremont Public Association The Seattle Foundation Seattle Housing Authority Common Ground Multi-Service Center Hopelink Crisis Clinic First Place School Council on American-Islamic Relations / CAIR-Seattle Organization Archdiocesan Housing Authority Kirkland Interfaith Transitions in Housing (KITH!) Eastside Domestic Violence Program IMAN Organization King County Housing Authority YWCA of Seattle • King County • Snohomish County Mockingbird Society Downtown Emergency Service Center Family Services Official Congregational Endorsers St. Mark's Episcopal Cathedral (Seattle) Lake Washington United Methodist Church (Kirkland) Episcopal Church of the Resurection (Bellevue) First United Methodist Church (Seattle) Temple Beth Am (Seattle) First African Methodist Episcopal Church (Seattle) St. James Roman Catholic Cathedral (Seattle) *141.0 2 Sisters of Providence (Seattle) '" American Jewish Committee (Seattle) University Friends Meeting (Seattle) First Evangelical Lutheran Church (Bothell) Seattle First Baptist Church St. Therese Catholic Church (Seattle) University Baptist Church (Seattle) Fauntleroy UCC (Seattle) University Temple United Methodist Church (Seattle) University Lutheran Church (Seattle ) Good Shepherd Baptist Church (Lynnwood) Mount Zion Baptist Church (Seattle) University Unitarian's Board (Seattle) Congregation Beth Shalom (Seattle) St. Mary Catholic Church (Seattle) Bethany United Church of Christ (Seattle) Nino Renton First United Methodist Church (Renton) St. Andrew's Episcopal Church (Seattle) 24-Seven Ministry Center Abu Bakr Mosque (Seattle) Islamic Center of Shoreline (Shoreline) Islamic Center of Eastside (Bellevue) St. Patrick's Roman Catholic Church Temple B'nai Torah (Bellevue) Northshore United Church of Christ (Woodinville) All Saints Episcopal Church (Seattle) Holy Cross Lutheran Church (Bellevue) Eastside Friends Meeting (Bellevue) Jamiul Muslimin Cham Mosque Christ the King Catholic Church (Seattle) 3 Our Lady of the Lake Catholic Church (Seattle) Interfaith Community Church (Seattle) Woodinville Unitarian Universalist Church (Woodinville) Gethsemane Lutheran Church (Seattle) University Congregational Church (Seattle) St. John United Lutheran Church (Seattle) Plymouth Congregational Church (Seattle) Woodland Park United Methodist Church (Seattle) Newport Presbyterian Church (Bellevue) Plymouth Congregational Church (Seattle) Woodland Park United Methodist Church (Seattle) Plymouth Congregational Church (Seattle) St. John United Lutheran Church (Seattle) University Congregational Church (Seattle) Pacific Northwest Conference of the United Methodist Church Gethsemane Lutheran Church (Seattle) St. Joseph Catholic Church (Seattle) Bothell United Methodist Church (Bothell) Wedgwood Community Church (Seattle) Central Lutheran (Seattle) Rainier Beach United Methodist Church (Seattle) Congregation Eitz Or (Seattle) Overlake Park Presbyterian Church (Bellevue) Blessed Sacrament Roman Catholic Parish (Seattle) Sojourner Truth Ministries (Seattle) Seattle Mennonite Church (Seattle) Sand Point Community United Methodist Church (Seattle) St. Luke's Lutheran Church (Bellevue) St. Louise Catholic Church (Bellevue) 4 CITY OF RENTON, WASHINGTON DRAFfi RESOLUTION A RESOLUTION endorsing the goals of"A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness"and stating the intent of the City of Renton to work with other organizations and governmental entities in the implementation of this plan. WHEREAS, it is estimated that there are over 8,000 people who experience homelessness in King County on any given night; and WHEREAS, in the same report, thirteen percent of homeless households reported South King County as their last permanent address; and WHEREAS, the City of Renton has supported community-based responses to homelessness through ongoing financial support for programs that prevent homelessness or provide emergency shelter and transitional housing; and WHEREAS, in 2007 the City of Renton has budgeted $118,806 in operating support for initiatives addressing homelessness; and WHEREAS, the community, including local governments, the United Way of King County, the faith community, the business community and non-profit organizations have worked over the last several years to develop a plan outlining new efforts to address homelessness; THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: The City Council endorse s the goals of"A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness"and concurs with the Plan's "commitment to ensure that there is an appropriate, affordable roof over the bed of everyone living in King County—whether young or old, living alone or with families, sick or well". The City pledges to work with other governmental officials, the United Way of King County, faith and civic groups, communities of color,philanthropies, the business community, non-profit housing and service providers, and others to implement this plan over the next ten years. The City recognizes that additional resources will be required in order to meet the ambitious goals included in the Ten-Year Plan to End Homelessness and that local government resources are not adequate to achieve these goals. Therefore, the City of Renton will support efforts to increase funding at the federal and state levels to pursue the goals of the Ten-Year Plan to End Homelessness. AA The Seattle/King County Coalition on Homelessness 77 South Washington Street, Seatte, WA 98104 www.homelessinfo.orq innPhone 206.357.3148 Fax 206.461.3874 FOR IMMEDIATE RELEASE Media Alert January 26, 2007 Contact: Nicole Macri,SKCCH Co-chair,office(206) 515-1514 / cell(206) 313-3751 / nmacri@desc.org One Night Count finds thousands still homeless and without shelter in areas throughout the county While most people around Kirg County were home sleeping, 735 people volunteered to count homeless people trying to survive under bridges, in doorways,cars or makeshift structures,during the annual One Night Count of unsheltered homeless people. The Count was organized by the Seattle/King County Coalition on Homelessness (SKCCH), with support from Operation Nightwatch,the Committee to End Homelessness(CEH),and dozens of nonprofit and government partners across the county. Over 100 teams,deployed from eight area headquarters,found a total of 2,140 people trying to survive without housing or shelter throughout King County. The 2007 Count expanded it reach,adding the cities of Renton and Woodinville, and including new count areas in Seattle,Kent, Shoreline,and Federal Way.Other new sources of data came from volunteers who rode `night owl' Metro bus routes, and still others who contacted select hospitals about emergency room usage by homeless people. 289 people were counted in new areas. In addition, count teams returned to areas in Shoreline, Bothell, Kenmore,Kirkland,Redmond,Bellevue,and White Center. The One Night Count numbers are a snapshot of homelessness in our community. Over the years of the Count, these numbers offer insight into the trends of this dynamic problem. This morning,our community is reminded that thousands of real people are trying to survive outdoors and that significant work remains to address homelessness. Volunteers witnessed how homelessness is spread throughout our region. In Renton, where counters went out for the first time,a family with two children was seen sleeping in a store doorway. Again,counters saw several elderly and disabled people. In Seattle, two volunteers assisted a man whose wheelchair was stuck in a drain. The man had called 911,but the police car drove by,apparently not seeing him. The counters pulled him and his chair out of the drain. This year saw a slight decrease(5%)in the number of the unsheltered homeless(comparing the same areas as last year). A similar decrease was found in 2006 compared to the prior year. This trend must be taken cautiously as the One Night Count can be affected by weather,recent economic conditions, and the number of people in shelter tonight, which is still being determined. Nevertheless the past two years of decreases are an encouraging sign after a number of years of substantial increases. These totals are understood to represent the minimum number of people affected on that night.National studies suggest that over the course of a year,three times as many people will experience homelessness as are counted on any one night. While the numbers of people without shelter will be one way to evaluate progress on our Ten Year Plan,the impact of the plan(currently in it second year)on street homelessness will likely not be seen for several more years. Tonight's unsheltered count does not include the many people estimated to be spending the night doubled up on the couches of friends or relatives or people wihout a permanent home who are in jail. The unsheltered count does include 118 people staying in Tent Cities in Seattle and on the Eastside just outside of Kirkland,as well as 34 -more- %rr in hospital emergency rooms and 60 at the Dutch Shisler SoberingCenter. 124 people were observed on Metro's night owl bus routes. The unsheltered count does not include people staying in emergency shelters and transiional housing programs. King County staff administer a same-night survey of homeless shelters and transitional programs. The numbers of people in shelters and on the streets together demonstrate how many people are homeless on this one night; a full report detailing the information gathered will be released in the spring. Last year volunteers found 1,946 people surviving outside,without shelter,and another 5,964 staying in shelters and transitional housing programs. Information about past years'counts can be found at www.homelessinfo.orgenc.html. King County has one of the nation's longest standing"point-in-time"counts of homeless people. Public awareness and concern led to the adoption of our community's Ten Year Plan to End Homelessness. The Ten Year Plan was created with strong support from governments,non-profits,the for-profit sector and faith communities,and with participation from homeless and formerly homeless persons themselves. The Committee to End Homelessness (CEH),an equally broad coalition implementing the Plan,began work in July 2005. Its progress reports are available at www.cehkc.org SKCCH is a partner is this effort,and has expanded and strengthened the 2007 count through new funding from the state's Housing and Homelessness Assistance Act (enacted in 2005)allocated locally by the CEH. "We are confident that if we continue to implement the Ten Year Plan,we will see over time a reduction in the One Night Count,"says Bill Block,Director ofthe Committee to End Homeless."Tonight,we have seen a decrease in the unsheltered homeless count comparing to last year's count in the same areas. This is good news, but the most important, andmost compelling lesson from tonight's count is that there are still thousands of people sleeping on the streets and in cars and tents in King County,and we need to change that reality so hat everyone Nifty has stable housing and the services they need to stay housed." In this unusually severe winter season,"severe weather"shelter beds have been open many more nights than is typical. However,although volunteers came back shivering from walking in 37 degree weather,severe weather shelters are not open tonight—severe weather shelters are open only on the coldest or wettest nights of the year— so more people might be on the streets now than were out during the severe cold. Count organizers believe that the big hcrease in the number of volunteers participating this morning(735 vs.550 last year and 300 in 2004)indicates a strong and growing community resolve to end homelessnes.Alison Eisinger,Director ofthe Seattle/King County Coalition on Homelessness states,"While we have a wealth of dedicated people alreadyconcerned with this problem,we need even wider public and political will to converge to meet the urgent needs in ourcommunity. Affordable housing and services Ike childcare and mental heakhcare make the difference between a community where all our neighbors sleep in decent homes and one in which there is a great divide." The Seattle/King County Coalition on Homelessness (SKCCH) works collaboratively to ensure the safety and survival of people who are homeless and to end the crisis of homelessness in our region. ### Thr Summary of the 2007 Unsheltered Homeless Count in Selected Areas of King County Night Owl Seattle Kent NorthEnd East Side WhiteCntr Fed. Way Renton Buses Total Men 623 13 4 59 5 16 10 111 841 Women 95 2 0 15 1 7 3 13 136 Gender unknown 854 74 37 52 13 70 41 0 1141 Minor (under 18) 17 1 0 2 0 0 2 0 22 Total 1589 90 41 128 19 93 56 124 2140 Benches 12 2 0 0 0 0 0 0 14 Parking Garages 16 0 0 0 0 0 0 0 16 Cars/Trucks 449 42 34 40 10 43 29 0 647 Structures 131 18 0 6 0 28 6 0 189 Under roadways 127 16 0 5 0 6 7 0 161 • Doorways 170 0 1 0 0 1 5 0 177 City Parks 33 3 1 1 0 0 1 0 39 Bushes/Undergrowth 36 2 4 6 2 0 2 0 52 Bus stops 23 0 0 0 0 2 4 0 29 Alleys 23 0 0 0 3 0 0 0 26 Walking Around 368 5 0 5 4 10 2 0 394 Other 201 2 1 65 0 3 0 124 396 Total 1589 90 41 128 19 93 56 1241 21401 5% decrease when comparing similar count areas 2007 1851 (without new areas) 2006 1946 , Cities partcipating in the count for the first time in 2007 are Renton and Woodinville (which is reported as part of the North End). The Night Owl Buses are also a new type of Count area as of 2007. For more information contact the Seattle/King County Coalition on Homelessness Alison Eisinger(206) 357- 3148 or(206) 349-0350 (cell) Nicole Macri (206) 515-1514 or (206) 313-3751 (cell) CITY OF RENTON COUNCIL AGENDA BILL AI#: ' : L, Submitting Data: Planning/Building/Public Works For Agenda of: ‘4.110r Dept/Div/Board.. Maintenance Services Staff Contact Mike Stenhouse Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Authorization for Sole Source Purchase of a an Ordinance Asphalt Zipper Model 550 Asphalt Grinder Resolution Pavement Grinder Old Business Exhibits: New Business X Issue Paper Study Sessions Northwest Grinding Equipment, Inc Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept X Other Fiscal Impact: 501.000000.019.5480.00 60.64.000037 Expenditure $102,000 Transfer/Amendment Required... Amount Budgeted $102,000 Revenue Generated Total Project Budget $102,000 City Share Total Project.. SUMMARY OF ACTION: The City Maintenance Services Division has budgeted the purchase of a new asphalt pavement grinder. Due to the $102,000 cost, we would normally seek cost proposals from several suppliers. However, City Purchasing Policy 250-02 includes provisions for sole source contracts in cases in which only one supplier can provide the needed equipment (Asphalt Zipper Model 550) because of its unique features. The purchasing policies require that for sole source contracts over $20,000, the Mayor's authorization is required and also Council approval by consent agenda. STAFF RECOMMENDATION: Authorize purchase of an Asphalt Zipper Model 550 pavement grinder from Northwest Grinding Equipment, Inc., as a sole source purchase. Northwest Grinding Equipment, Inc. is the only company that manufactures grinders with the "Zip and Go" bucket attachment under the U.S. Patent#5388893 protected design. Rentonnet/agnbill/ bh 6s-1 PLANNING/BUILDING/ (,. PUBLIC WORKS DEPARTMENT • MEMORANDUM DATE: February 6, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: dKathy Keolker, Mayor FROM: Gregg Zimmerm4r,4Gministrator STAFF CONTACT: Mike Stenhouse, Maintenance Services Director, Extension 7400 SUBJECT: Authorized for Sole Source Purchase of an Asphalt Zipper Model 550 Pavement Grinder ISSUE: Should Council authorize the purchase of an Asphalt Zipper Model 550 pavement grinder from Northwest Grinding Equipment, Inc., as a sole source purchase? Now, RECOMMENDATION: Authorize the purchase of an Asphalt Zipper Model 550 pavement grinder form Northwest Grinding Equipment, Inc., as a sole source purchase. BACKGROUND: The 2007 budget of the City Maintenance Service Division included funds to purchase a new pavement grinder. Due to the$102,000 cost, we would normally seek cost proposals from several suppliers. However, City of Renton Purchasing Policy 250-02 includes provisions for sole source contracts in cases in which only one supplier can provide the needed equipment because of its unique features (the"Zip and Go"bucket). The purchasing policies require that for sole source contracts over$20,000, the Mayor's authorization is required and also Council approval by consent agenda. The Maintenance Services Division has requested to purchase an Asphalt Zipper Model 550 pavement grinder from Northwest Grinding Equipment, Inc. Northwest Grinding Equipment, Inc. is the only company that manufactures pavement grinders with the "Zip and Go"bucket attachment under the U.S. Patent#5388893 protected design. Our Near experience with this equipment is that it grinds pavement at a significantly improved Toni Nelson,Council President Members of the Renton City Council Page 2 of 2 February 6,2007 speed and performance level than comparably priced competitors, and therefore will improve productivity. cc: Mike Bailey,Finance/IS Administrator Mike Stenhouse,Maintenance Service Director c:\documents and settings\jwalter\local settings\temp\grinder memo.doc Northwest Grinding p u Eqi ment Inc. Mike Stenhouse Thursday,January 04,2007 Director of Maintenance Division City of Renton Public Works 3555 NE Second Street Renton,WA 98056 Mike, Asphalt Zipper, Inc. is the sole manufacturer of the Asphalt Zipper Models 500 and 550 portable milling/trenching machines. These machines are sold through our sales representatives and exclusive Independent Manufacturers Representatives direct to the customer. Because we sell essentially"factory direct" to the customer,we are able to provide these machines to the end customer at the lowest possible price. err+' The proprietary U. S. patent (# 5388893) protected design of our machine includes the unique "zip and go" bucket attachment feature. The Asphalt Zipper, Inc. machines are the only products that we know of that are considered"high powered,portable milling/trenching bucket attachments". Self-propelled milling/trenching machines with similar production capability typically cost several hundred thousand dollars and are significantly more expensive to operate and maintain. Sincerely, W. Bill Smythe Dealer for: ASPHALT ZIPPER SANDVIK Cutting Tools KANTEEN Systems Covering Washington, Oregon,Idaho, Montana and Alaska Office Phone 425 5761850 Office Fax 425 803 1774 632 Fifteenth Avenue Kirkland, Washington 98033 Email: nwgrinding@verizon.net CITY OF RENTON COUNCIL AGENDA BILL AI#: ISubmitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Technical Services February 26,2007 Staff Contact Karen McFarland, x7209 Agenda Status Consent X Subject: Public Hearing.. Determination of Compensation for Street Vacation Correspondence.. VAC-06-004; A 30-foot x 30-foot Portion of Ordinance Field Avenue NE Approximately 318 Feet North of Resolution NE 2nd Street Old Business Exhibits: New Business Issue Paper Study Sessions Map Exhibit Information Appraisal Comments Recommended Action: Approvals: Refer to Planning and Development Committee Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated $6,850.00 Total Project Budget City Share Total Project SUMMARY OF ACTION: An appraisal has been submitted by Matt Cyr, ESM Consulting Engineers, on behalf of Timothy Lindberg and Jennifer Lindberg, for acceptance and determination of compensation due the City for the right-of-way to be vacated in Street Vacation VAC-06-004. This appraisal provides an opinion of value for a portion of Field Avenue NE (formerly 140th Avenue SE) approximately 350 feet north of NE 2nd Street(formerly SE 132nd Street). STAFF RECOMMENDATION: Accept the appraisal and set compensation for Street Vacation VAC-06-004 at$6,850.00. kale H:\File Sys\PRM-Property Services Administration\PRM-25-Street Vacations From 1990 and Forward\0056\agbill0207.doc\KLMtp �4( 0t PLANNING/BUILDING/ luipe • i= , PUBLIC WORKS DEPARTMENT -'Nrc0 MEMORANDUM DATE: February 9, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, May i FROM: Gregg Zimmermai;Administrator STAFF CONTACT: Karen McFarland, Technical Services Specialist (ext. 7209) SUBJECT: Determination of Compensation for Street Vacation VAC- 06-004; A 30' x 30' Portion of Field Avenue NE Approximately 318' North of NE 2nd Street ISSUE: Does Council wish to accept the appraisal and staff's recommendation to set compensation at $6,850.00 for the walkway area to be vacated in Street Vacation *taw VAC-06-004? RECOMMENDATION: Accept the appraisal and set compensation for Street Vacation VAC-06-004 at $6,850.00 for a portion of Field Avenue NE (formerly 140th Avenue SE)approximately 350 feet north of NE 2nd Street (formerly SE 132nd Street). BACKGROUND SUMMARY: Street Vacation Request VAC-06-004 was approved on August 23, 2004, for a portion of Field Avenue NE (formerly 140th Avenue SE) north of NE 2nd Street(formerly SE 132nd Street). The right-of-way is approximately 350 feet in length. In January 2007, an appraisal was submitted by Matt Cyr, ESM Consulting Engineers, on behalf of Timothy Lindberg and Jennifer Lindberg for the area to be vacated. Staff has reviewed the appraisal and concludes that the appraisal meets industry standards. The appraisal report provides a fair market value of$6,850.00 for the right-of-way to be vacated in Street Vacation VAC-06-004. Staff believes the estimate determined in the appraisal represents a reasonable and fair market value. State law and City code allow for compensation in the amount of the full-appraised value if a street or alley was acquired at public expense. The portion of right-of-way included err in this petition was conveyed by Paul and Lois Lindberg on April 17, 1987, and was Counci WAC-06-004 February 9,2007 Page 2 of 2 acquired at public expense. Thus, state law and City code, therefore, allow for compensation amounts to be set at the full-appraised value. Norii CONCLUSION: Staff has reviewed the appraisal submitted by Matt Cyr, ESM Consulting Engineers, on behalf of Timothy Lindberg and Jennifer Lindberg and concludes that the appraisal meets industry standards. The Planning/Building/Public Works Department recommends that Council accept the appraisal and set compensation for Street Vacation VAC-06-004 at $6,850.00 for a portion of Field Avenue NE (formerly 140th Avenue SE) approximately 350 feet north of NE 2nd Street(formerly SE 132nd Street). cc: Lys Hornsby,Utility Systems Director Dave Christensen,Wastewater and Technical Services Supervisor cc w/att: Jennifer Henning,Development Services Principal Planner *40101 H:\File Sys\PRM-Property Services Administration\PRM-25-Street Vacations From 1990 and Forward\0056\1P0207.doc\KL Mtp EXHIBIT "B" STREET VACATION 10 North quarter corner 15 Section 15, Township 23 north, Range 5 Cu east, W.M. Cu m alw Area of o <_,i,4- Street o �-'� ` Vacatio N W o I z 1 S89 `15 ' 45"E 215. 05 ' U) 185. 00 ' //30.00'1 Q) 1" = 50' x;915 Z�;so.FT.1_.. I/' (.-:::,.-3 o ✓��//� r,,,,„._, , S89'15'45-E r•C,r o Q8 30.00' r v 1 v�i.`:•-:LL�`J`' o .11O r) CO S8915'45-E a- N 30.00' `L_0 r-1 low' o Lot 4 - �' O c T..., cu O N O O Z S89 °15 ' 45"E 215. 05 ' ii-'1-db .0N H * A. k, cis,,„ goo' CENTRE . �,. 1L(INTE ... ., 38965 O J� Surveying, Inc., P.S. F ,P., (4'6'1 ISL ANS ��Q 33701 9th Avenue South - Federal Way, WA 98003 253-661-1901 main 253-661-7719 fax fir' ,, EXPIRES5-23-2007 APPRAISAL REVIEW COMMENTS Reviewed by: Karen McFarland, Utility Systems Division/Technical Services Effective Date of Appraisal: December 13, 2006 Prepared by: Dennis M. Wick Wick&Associates Property: A portion of Field Ave NE(formerly 140th Ave SE) approximately 350 feet north of NE 2nd Street(formerly SE 132nd Street) (Vacation File No. VAC-06-004) GENERAL: The report contained the necessary analysis for the appraiser to form an opinion of the fair market value of that portion of right-of-way to be vacated. The report indicated that the right-of-way being vacated has a highest and best use of assemblage to the adjacent larger parcel and then single family residential subdivision development. QUALIFIED APPRAISER The appraiser is experienced and a well-qualified state certified appraiser. PROPERTY VALUATION Since the subject property is right-of-way, it is not assessed for taxes by the King County Assessor. The sales comparison approach was the most appropriate method for valuation and,thus,was the method used for this valuation. The fair market value was based upon direct comparison with recent sales of similar Noe properties. FIELD INSPECTION An inspection of the subject property and all comparables was made by the appraiser. COMPARABLE SALES The fair market value was determined based upon direct comparison with recent sales of similar properties within a reasonable distance of the subject site. The adjustments to the comparable sales were found to be within a reasonable range of the subject site valuation. CONCLUSION The Planning/Building/Public Works Department recommends that the Council accept the appraised value of the subject land of$6,850.00($7.50/sf)for the right-of-way approximately 900 square feet. CITY OF RENTON COUNCIL AGENDA BILL AI#: ;� /7f I Submitting Data: Planning/Building/Public Works For Agenda of: i Dept/Div/Board.. Technical Services February 26, 2007 Staff Contact Karen McFarland, x7209 Agenda Status Consent X Subject: Public Hearing.. Determination of Compensation for Walkway Vacation, Correspondence.. VAC-05-002; Portion of 10-Foot Walkway Ordinance Approximately 187 Feet in Length East of Resolution NW 6th Street Old Business Exhibits: New Business Issue Paper Study Sessions Map Exhibit Information Appraisal Comments Recommended Action: Approvals: Refer to Planning and Development Committee Legal Dept Finance Dept Other IFiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated $7,500.00 • Total Project Budget City Share Total Project SUMMARY OF ACTION: An appraisal has been submitted by Jack Alhadeff, on behalf of JDA Group, LLC and the I.D. Kline Corporation, for acceptance and determination of compensation due the City for the walkway area to be vacated in Vacation VAC-05-002. This appraisal provides an opinion of value for a portion of City right-of-way running east and west between NW 6th Street and Rainier Avenue North. STAFF RECOMMENDATION: Accept the appraisal and accept staffs recommendation to set compensation at$7,500.00 for the portion of the City for the walkway area to be vacated in Vacation VAC-05-002. H:\File Sys\PRM-Property Services Administration\PRM-25-Street Vacations From 1990 and Forward\0048\agbill020'7.doc\KLMtp `SY O� PLANNINGBUILDING/ �= , PUBLIC WORKS DEPARTMENT • MEMORANDUM DATE: February 6, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: ; Kathy Keolker, Mayor 4/1 FROM: Gregg Zimmerman;Administrator STAFF CONTACT: Karen McFarland, Technical Services Specialist (ext. 7209) SUBJECT: Determination of Compensation for Walkway Vacation, VAC-05-002; Portion of 10-Foot Walkway Approximately 187 Feet in Length East of NW 6th Street ISSUE: Does Council wish to accept the appraisal and staffs recommendation to set compensation at$7,500.00 for the walkway area to be vacated in Vacation VAC-05-002? RECOMMENDATION: Accept the appraisal and accept staffs recommendation to set compensation at$7,500.00 for the portion of the City for the walkway area to be vacated in Vacation VAC-05-002. BACKGROUND SUMMARY: Vacation request VAC-05-002 was conditionally approved on April 18, 2005, for approximately 187 feet in length and 10 feet in width walkway running east and west between NW 6th Street and Rainier Avenue North. The right-of-way included in this vacation was dedicated in the plat of the Woody Glen Addition. State law and City code allow for compensation in the amount of the full-appraised value if a street or alley has been a dedicated public right-of-way for 25 years or more. All of the alley right-of-way in this vacation has been dedicated public right-of-way for more than 25 years. An appraisal report has been submitted on behalf of JDA Group, LLC and the I.D. Kline Corporation, for the 10-foot wide walkway area to be vacated in Vacation VAC-05-002. The effective date of this appraisal report is July 31, 2006. This appraisal report ultimately presents an opinion of market value of$0.00 for the area after concluding the unencumbered land value to be $22,860, which the appraiser rounded to $23,000. Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair CouncilNAC-05-002 February 6,2007 Page 2 of 2 market value. Staff does, however, believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Although staff tries to steer petitioners toward appraisers who specialize in the appraisal of right-of-way, City code allows a petitioner to use any appraiser who has earned the M.A.I. designation. The appraisal that was provided to staff is based on some erroneous development assumptions, on incorrect assumptions about the willingness of the buyer/petitioner, and on a clear lack of understanding of the special nature of right-of-way and right-of-way vacations. However, the major difficulty that staff has with this appraisal is the fact the appraiser has conflated the petitioner's project development costs with the fair market value of the right-of-way. In addition to staff's concerns regarding the atypical inclusion of project development costs in the appraiser's determination of value, staff believes that the appraiser's perspective of the project was incomplete. In the appraiser's discussion of development costs, there was no mention of the City's partnering on this project. For this project, the City spent$53,750 for costs related to the installation of the new 8-inch water line. It is staff's opinion that the comparable sales data was adequate and that the adjustments to this data were found to be within a reasonable range of the subject site valuation. Thus, staff has come to a conclusion of fair market value of$7,500. This recommendation is based on the appraiser's land value of$8.00 per square foot. This square footage value incorporated a 50%downward adjustment to account for the utility easement retained by the City over the right-of-way. Given the easement's restrictions, it , was staff's opinion that a 75%downward adjustment was a better reflection of the easement's actual impact on the use of the area. The appraiser also used an incorrect figure in his calculations of 2,857 square feet. The actual area of the right-of-way in this petition is approximately 1,874 square feet. CONCLUSION: Staff has reviewed the July 31, 2006, appraisal submitted by Jack Alhadeff, on behalf of JDA Group, LLC and the I.D. Kline Corporation, and concludes that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. The Planning/Building/Public Works Department recommends that Council accept this appraisal. The Planning/Building/Public Works Department also recommends that Council set compensation at $7,500.00 for Vacation VAC-05-002. cc: Lys Hornsby,Utility Systems Director Dave Christensen,Wastewater and Technical Services Supervisor cc w/att: Jennifer Henning,Development Services Principal Planner Notid H:\File Sys\PRM-Property Services Administration\PRM-25-Street Vacations From 1990 and Forward\0048\IP0207a.doc\KLMtp Vicinity Map Street Vacation VAC-05-002 Petitioner: JDA Group, LLC and ID Kline Corp., LLC co 4 NW6th Still" to Area of ,, Vacation Request Vicinity Map No � 1 0 100 200 11 Renton Municipal 1 : 1200 Fmk VIMr Airport ‘1110W 11 Technical Services ♦ Planninarandldinf/Public Works le ,• ' nog K YcF • March 23, 2005 a= lei vi APPRAISAL REVIEW COMMENTS Reviewed by: Karen McFarland, Utility Systems Division/Technical Services Effective Date of Appraisal: July 31, 2006 Prepared by: Brian R. O'Connor O'Connor Consulting Group, LLC Property: A portion of walkway running east and west between NW 6th Street and Rainier Avenue North. (Vacation File No. VAC-05-002) GENERAL: The report contained the necessary analysis for the appraiser to form an opinion of the fair market value of that portion of right-of-way to be vacated. The report indicated that the right-of-way being vacated has a highest and best use of assemblage with the adjoining properties. QUALIFIED APPRAISER The appraiser is experienced and a well-qualified state certified appraiser. The appraiser is not on the WSDOT Approved Appraiser List. PROPERTY VALUATION Since the subject property is right-of-way, it is not assessed for taxes by the King County Assessor. The sales comparison approach was the most appropriate method for valuation and,thus,was the method used NNW for this valuation. The walkway's land value was based upon direct comparison with recent sales of similar properties. Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair market value. Staff does, however, believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Although staff tries to steer petitioners toward appraisers who specialize in the appraisal of right-of-way, City Code allows a petitioner to use any appraiser who has earned the M.A.I. designation. The appraisal that was provided to staff is based on some erroneous development assumptions, on incorrect assumptions about the willingness of the buyer/petitioner and on a clear lack of understanding of the special nature of right-of- way and right-of-way vacations. However,the major difficulty that staff has with this appraisal is the fact the appraiser has conflated the petitioner's project development costs with the fair market value of the right- of-way. In addition to staffs concerns regarding the atypical inclusion of project development costs in the appraiser's determination of value, staff believes that the appraiser's perspective of the project was incomplete. In the appraiser's discussion of development costs, there was no mention of the City's partnering on this project. For this project,the City spent$53,750 for costs related to the installation of the new 8"water line. It is staffs opinion that the comparable sales data was adequate and that the adjustments to these data were found to be within a reasonable range of the subject site valuation. Thus, staff has come to a conclusion of fair market value of$7,500. This recommendation is based on the appraiser's land value of$8.00 per square foot. This square footage value incorporated a 50%downward adjustment to account for the utility easement retained by the City over the right-of-way. Given the easement's restrictions, it was staff's opinion that a 75%downward adjustment was a better reflection of the easement's actual impact on the use of the area. The appraiser also used an incorrect figure in his calculations of 2,857 square feet. The actual area of the right-of-way in this petition is approximately 1,874 square feet. page 2 FIELD INSPECTION An inspection of the subject property and all comparables was made by the appraiser. COMPARABLE SALES The walkway's land value was determined based upon direct comparison with recent sales of similar properties within a reasonable distance of the subject site. The adjustments to the comparable sales were found to be within a reasonable range of the subject site valuation. CONCLUSION Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair market value. Staff does, however, believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Therefore, the Planning/Building/Public Works Department recommends that the Council accept the appraisal and to accept staff's recommendation to set compensation at$7,500.00 for the right-of-way. err 'fir,. CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works For Agenda of: kilsoo Dept/Div/Board.. Technical Services February 26, 2007 Staff Contact Karen McFarland, x7209 Agenda Status Consent X Subject: Public Hearing.. Determination of Compensation for Walkway Vacation, Correspondence.. VAC-06-001; Portion of 10-Foot Walkway Ordinance Approximately 163 Feet in Length Between Resolution NW 6th Street and Rainier Avenue N Old Business Exhibits: New Business Issue Paper Study Sessions Map Exhibit Information Appraisal Comments Recommended Action: Approvals: Refer to Planning and Development Committee Legal Dept Finance Dept Other IFiscal Impact: Expenditure Required... Transfer/Amendment i4iiirAmount Budgeted Revenue Generated $12,250.00 Total Project Budget City Share Total Project SUMMARY OF ACTION: An appraisal has been submitted by Jack Alhadeff, on behalf of JDA Group, LLC and the I.D. Kline Corporation, for acceptance and determination of compensation due the City for the walkway area to be vacated in Vacation VAC-06-001. This appraisal provides an opinion of value for a portion of City right-of-way running east and west between NW 6th Street and Rainier Avenue North. STAFF RECOMMENDATION: Accept the appraisal and accept staffs recommendation to set compensation at$12,250.00 for the portion of the City for the walkway area to be vacated in Vacation VAC-06-001. H:\File Sys\PRM-Property Services Administration\PRM-25;Street Vacations From 1990 and Forward\0053\agbill0207.doc\KLMtp • �ti`sY 0� PLANNING/BUILDING/`or, ♦ �� , PUBLIC WORKS DEPARTMENT -Nrc0 MEMORANDUM DATE: February 6, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: Gregg Zimmerman,Administrator STAFF CONTACT: Karen McFarland, Technical Services Specialist (ext. 7209) SUBJECT: Determination of Compensation for Walkway Vacation, VAC-06-001; Portion of 10-Foot Walkway Approximately 163 Feet in Length Between NW 6th Street and Rainier Avenue N ISSUE: Does Council wish to accept the appraisal and staff's recommendation to set err compensation at $12,250.00 for the walkway area to be vacated in Vacation VAC-06-001? RECOMMENDATION: Accept the appraisal and accept staff's recommendation to set compensation at $12,250.00 for the portion of the City for the walkway area to be vacated in Vacation VAC-06-001. BACKGROUND SUMMARY: Vacation request VAC-06-001 was conditionally approved on May 8, 2006, for approximately 163 feet in length and 10 feet in width walkway running east and west between NW 6th Street and Rainier Avenue North. The right-of-way included in this vacation was dedicated in the plat of the Woody Glen Addition. State law and City code allow for compensation in the amount of the full-appraised value if a street or alley has been a dedicated public right-of-way for 25 years or more. All of the alley right-of-way in this vacation has been dedicated public right-of-way for more than 25 years. An appraisal report has been submitted on behalf of JDA Group, LLC and the I.D. Kline Corporation, for the 10-foot wide walkway area to be vacated in Vacation VAC-06-001. ‘‘i'"'r The effective date of this appraisal report is July 31, 2006. This appraisal report Council/VAC-06-001 February 6,2007 Page 2 of 2 ultimately presents an opinion of market value of$0.00 for the area after concluding the unencumbered land value to be $36,788, which the appraiser rounded to $35,000. Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair market value. However, staff does believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Although staff tries to steer petitioners toward appraisers who specialize in the appraisal of right-of-way, City code allows a petitioner to use any appraiser who has earned the M.A.I. designation. The appraisal that was provided to staff is based on some erroneous development assumptions, on incorrect assumptions about the willingness of the buyer/petitioner, and on a clear lack of understanding of the special nature of right-of-way and right-of-way vacations. However, the major difficulty that staff has with this appraisal is the fact the appraiser has conflated the petitioner's project development costs with the fair market value of the right-of-way. In addition to staff's concerns regarding the atypical inclusion of project development costs in the appraiser's determination of value, staff believes that the appraiser's perspective of the project was incomplete. In the appraiser's discussion of development costs, there was no mention of the City's partnering on this project. For this project,the City spent $53,750 for costs related to the installation of the new 8-inch water line. It is staff's opinion that the comparable sales data was adequate and that the adjustments to this data were found to be within a reasonable range of the subject site valuation. Thus, staff has come to a conclusion of fair market value of$12,250. This . recommendation is based on the appraiser's land value of$15.00 per square foot. This square footage value incorporated a 50%downward adjustment to account for the utility easement retained by the City over the right-of-way. Given the easement's restrictions, it was staff's opinion that a 75% downward adjustment was a better reflection of the easement's actual impact on the use of the area. The appraiser also used an incorrect figure in his calculations of 2,453 square feet. The actual area of the right-of-way in this petition is approximately 1,364 square feet. CONCLUSION: Staff has reviewed the July 31, 2006, appraisal submitted by Jack Alhadeff, on behalf of JDA Group, LLC and the I.D. Kline Corporation, and concludes that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. The Planning/Building/Public Works Department recommends that Council accept this appraisal. The Planning/Building/Public Works Department also recommends that Council set compensation at $12,250.00 for Vacation VAC-06-001. cc: Lys Hornsby, Utility Systems Director Dave Christensen,Wastewater and Technical Services Supervisor cc w/att: Jennifer Henning,Development Services Principal Planner `rll� H:\File Sys\PRM-Property Services Administration\PRM-25-Street Vacations From 1990 and Forward\0053\l P0207b.doc Vicinity Map Street Vacation VAC-06-001 Petitioner: JDA Group, LLC and ID Kline Corp., LLC Area of Vacation 7 NW 6th St Request VAC-06-001 Vacation ,41110, Request VAC-05-002 Vicinity Map � -- ' 1 0 100 200 = Renton Municipal 1 : 1200 ^--__\41011111101114Airport Technical Services Planning Building/Public Works / ' r K. McFarland - '�- .' May 3. 2006 APPRAISAL REVIEW COMMENTS Reviewed by: Karen McFarland,Utility Systems Division/Technical Services `ird Effective Date of Appraisal: July 31, 2006 Prepared by: Brian R. O'Connor O'Connor Consulting Group, LLC Property: A portion of walkway running east and west between NW 6th Street and Rainier Avenue North. (Vacation File No. VAC-06-001) GENERAL: The report contained the necessary analysis for the appraiser to form an opinion of the fair market value of that portion of right-of-way to be vacated. The report indicated that the right-of-way being vacated has a highest and best use of assemblage with the adjoining properties. QUALIFIED APPRAISER The appraiser is experienced and a well-qualified state certified appraiser. The appraiser is not on the WSDOT Approved Appraiser List. PROPERTY VALUATION Since the subject property is right-of-way, it is not assessed for taxes by the King County Assessor. The sales comparison approach was the most appropriate method for valuation and,thus,was the method used for this valuation. The walkway's land value was based upon direct comparison with recent sales of similar properties. Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair market value. Staff does, however, believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Although staff tries to steer petitioners toward appraisers who specialize in the appraisal of right-of-way, City Code allows a petitioner to use any appraiser who has earned the M.A.I. designation. The appraisal that was provided to staff is based on some erroneous development assumptions, on incorrect assumptions about the willingness of the buyer/petitioner and on a clear lack of understanding of the special nature of right-of- way and right-of-way vacations. However,the major difficulty that staff has with this appraisal is the fact the appraiser has conflated the petitioner's project development costs with the fair market value of the right- of-way. In addition to staff's concerns regarding the atypical inclusion of project development costs in the appraiser's determination of value, staff believes that the appraiser's perspective of the project was incomplete. In the appraiser's discussion of development costs, there was no mention of the City's partnering on this project. For this project,the City spent$53,750 for costs related to the installation of the new 8"water line. It is staff's opinion that the comparable sales data was adequate and that the adjustments to these data were found to be within a reasonable range of the subject site valuation. Thus, staff has come to a conclusion of fair market value of$12,250. This recommendation is based on the appraiser's land value of$15.00 per square foot. This square footage value incorporated a 50%downward adjustment to account for the utility easement retained by the City over the right-of-way. Given the easement's restrictions, it was staff's opinion that a 75% downward adjustment was a better reflection of the easement's actual impact on the use of the area. The appraiser also used an incorrect figure in his calculations of 2,453 square feet. The actual area of the right-of-way in this petition is approximately 1,364 square feet. page 2 FIELD INSPECTION An inspection of the subject property and all comparables was made by the appraiser. Now COMPARABLE SALES The walkway's land value was determined based upon direct comparison with recent sales of similar properties within a reasonable distance of the subject site. The adjustments to the comparable sales were found to be within a reasonable range of the subject site valuation. CONCLUSION Staff does not believe the appraiser's opinion of value of$0.00 represents a reasonable and fair market value. Staff does, however, believe that that the appraiser's research of comparable land sales provides the necessary information for staff to provide a reasonable and fair compensation recommendation. Therefore, the Planning/Building/Public Works Department recommends that the Council accept the appraisal and to accept staff's recommendation to set compensation at$12,250.00 for the right-of-way. . CITY OF RENTON COUNCIL AGENDA BILL AI#: iiiiii Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board Utility Systems Division/Water Utility February 26, 2007 Staff Contact Abdoul Gafour, x7210 Agenda Status Consent X Subject: Public Hearing.. Preliminary Engineering Agreement with WSDOT for the Correspondence.. Design of the Relocation of the Water Line at Benson Road Ordinance South and I-405 Overpass Resolution X Old Business Exhibits: New Business Issue Paper Study Sessions Preliminary Engineering Agreement Information Resolution Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required $100,000.00(total design contract) Transfer/Amendment N/A Amount Budgeted $100,000.00 (2006 and 2007 budget) Revenue Generated N/A iikai Total Project Budget $100,000.00 City Share of Project $50,000.00 Account No. WSDOT Share of $50,000.00 425.00500.018.5960.0034.65.055170 Project SUMMARY OF ACTION: The Water Utility requests Council's approval of the Preliminary Engineering Agreement with WSDOT to fund the design for the relocation of the City's 16-inch water line located in Benson Road South to accommodate WSDOT's replacement of the existing Benson Road South/I-405 overpass in 2008. Under the agreement, WSDOT would reimburse the City in the amount$50,000.00, which is 50 percent of the total design contract cost and City staff's time. The Water Utility has budgeted sufficient funds in our 2006 and 2007 Capital Improvement Program budget to cover the cost of the consultant contract in the amount of$86,644.00, and the City's estimate for staff time in the amount of$13,356.00. After completion of the design contract and the development of the construction cost estimate for the project, the Water Utility will be asking Council to approve the request for funding for the construction phase. WSDOT has agreed to share 50 percent of the construction cost. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Preliminary Engineering Agreement with WSDOT to fund the design of the relocation of the water line at Benson Road South and I-405 'Nor' overpass. H:\File Sys\WTR-Drinking Water Utility\WTR-27-Water Project Files\WTR-27-3399-Benson Rd&I-405 Water Line Relocation\UT01130-Utility Engineering Agreement WSDOT\Agend-Bill-UT01130.doc\AGmd �Y Uti�; PLANNING/BUILDING/ • PUBLIC WORKS DEPARTMENT NT MEMORANDUM DATE: February 8, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayc FROM: Gregg Zimmermat., 116PW Administrator STAFF CONTACT: Abdoul Gafour, Water Utility Engineering Supervisor(ext. 7210) SUBJECT: Preliminary Engineering Agreement with WSDOT for the Design of the Relocation of the Water Line at Benson Road South and I-405 Overpass ISSUE: Should Council approve the Preliminary Engineering Agreement with WSDOT to fund the design for the relocation of the City's 16-inch water line located in Benson Road South to accommodate WSDOT's replacement of the existing Benson Road South/I-405 overpass? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Preliminary Engineering Agreement with WSDOT to fund the design of the relocation of the water line at Benson Road South and I-405 overpass. BACKGROUND SUMMARY: As part of the I-405 improvements, WSDOT is planning to realign and replace the existing Benson Road South overpass across I-405, and construct stormwater detention and treatment facilities along Benson Road South (map attached). The City currently owns and operates a 16-inch water line in Benson Road South, which also crosses under I-405. The City's water line will be in conflict with the new overpass structure, piers, and stormwater facilities. The City is required, under the conditions of the utility franchise permit with WSDOT, to relocate the section of water line under I-405 at the City's expense. WSDOT is responsible to pay for the relocation of the portion of the �wr Council/Design Water Line Benson February 8,2007 Page 2 of 2 City's water line that is located outside of its right-of-way and will be impacted by the new overpass. The City and the WSDOT I-405 design team have identified an alignment for the water line that will avoid the new overpass. The City will manage the design and construction contracts for the project in order to complete the construction of the water line ahead of WSDOT's construction of the new overpass, which is scheduled to begin in early 2008. The Water Utility has contracted with HDR Engineering, Inc., (CAG-06-093) to perform the design of the water line relocation, for a total contract amount of$86,644.00. The City's estimated staff time for the administration of the design contract is $13,356.00, resulting in the total contract cost of$100,000.00. At the City's request, WSDOT has agreed to pay for 50 percent of the costs associated with the design engineering, construction, and contract administration for the relocation of the water line. Funding for the design contract for this project is available from the Water Utility 2006 and 2007 Capital Improvement Program budget for water main replacement (account no. 425.000500.018.5960.0034.65.0551700). The City and WSDOT will execute a formal utility agreement for the 50/50 cost-sharing split for the construction contract of the project, anticipated to begin in the summer of 2007. CONCLUSION: In an effort to meet WSDOT's schedule to replace the Benson Road South/I-405 overpass in early 2008, as well as comply with the terms of the utility franchise agreement with WSDOT, the City and WSDOT need to proceed with the design for the relocation of the water line. Council's approval of the Preliminary Engineering Agreement with WSDOT will allow the City to recuperate 50 percent of the cost associated with the design of the project. Attachment cc: Lys Hornsby,Utility Systems Director Nod H:\File Sys\WTR-Drinking Water Utility\WTR-27-Water Project Files\WTR-27-3399-Benson Rd&1-405 Water Line Relocation\UT01130-Utility Engineering Agreement WSDOT\Issue-paper-UT01130-Prelim-Engr- Agrmt.doc\AGmd I `XHIBIT -C- I I UI tt 212 JULY K , 2006 :Y�`rfE ��?D-s - \ 1 ', 11, �3 1 ' ,` 1, iG%''C,fS�f'(y6:1Wt,O \ ' 7 PPOPc3Ea - -..- "EASEMEN,T• \., 1. I 11 ,1 3 a 1 .. .. --.---- -------___. j I., ii , „ " . ' 41 . 7IE INTO EXISTING WM I. 11 ` • --` j, - AROUND SAM'S CLUE • I: , 1 1 11 i '1 , 1 .,, J� t. /k.c.), 1I11 . TIE I7T(J EXISTING WM—, ' I, ' I ' '1 AROUND ,kAM`$'"C L U6i7w 7 i of f,,�. - � +�'" , _�; 5: de, ' (ik E 1 . 11 I ` \(�f '..„,,,,,f--• Pkgp BENSON"RD. ,, •••� /kN I 1 `[ \i ,+1 ATfi7� `I t IO - 1- '• . ., .-.. 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A a} {), pp' p`' / `.,1 R,W LINE--' !. f /� _)1 41 % ,'7 ,. • , ` Il��f / •:..'(-- < . t'.\ '..._y; I..' \ '9 ',,.: .-.' ,, / -- --;' 1.V. las, 4/ , v, .. .. . _... - ...,,, . . ,\-; \ 1 iii,....., .. , , _ v./,„ , „,. -: i .,, \,..... .1.;;;A:: ,< �',;1 / \ `� •• 1PRJP SP. 515 KaMP. .. , _ ,0)...•, ,•, /I . 7 •••.1'•••4•' 3 .. y�. /4/" k ,�✓, LEGEND • ��, j �'•- \ EXISTING NM—s——e- t l NEW WM —w—w— -,L� � - , "': „, !�(.i ,t- \l TIE INTO , \ ExIS;ING WM .. .: \ \‘ AGREEMENT UT 01130-Exhibit C Page 1 oft 10-27-06 UT 01130 PRELIMINARY ENGINEERING AGREEMENT WORK BY CITY, ACTUAL COST This AGREEMENT is made and entered into this day of 20 , between the STATE OF WASHINGTON, Department of Transportation, hereinafter the "STATE," and the City of Renton, a Municipal Corporation of the State of Washington, hereinafter the"CITY." RECITALS: WHEREAS,the STATE is planning the improvement of Interstate 405(1-405), Control Section 174301, from approximately MP 2.76 to MP 3.12., along Benson Road in Renton, Washington; said improvements include the realignment of the 1-405 Overpass at Benson Road and the installation of new storm water detention and treatment facilities within existing CITY right of ways; and Whereas, the CITY owns and operate an existing 16-inch diameter water line located within the CITY right of way for Benson Road, that conveys water from CITY water supply wells to a reservoir for storage for the purpose of fire protection and domestic uses; and Whereas, the CITY waterline must be relocated in order to construct the STATE improvements; and Whereas, the STATE is obligated for the relocation of facilities where the CITY has a compensable interest in its facilities by virtue of being located on CITY right of way; and Whereas, the CITY is obligated to reimburse the STATE for any relocation costs required for that portion of CITY water line facilities located on State-owned right of way pursuant to a utility accommodation agreement, Permit number 7-1708; and Whereas, in connection with the State's improvement of 1-405, the STATE and the CITY have determined that it is in the public interest to relocate the water line before the planned 1-405 improvement to minimize construction impacts and disturbances; and Whereas, the CITY requires a redundant water system to be maintained; and Whereas, the State and the CITY have identified a proposed alignment for the relocation of the CITY's water line, as shown on attached Exhibit C; and Whereas, the CITY has agreed to manage the design, permitting, environmental review and acquisition of the necessary utility easements required for the relocation of its water line; and Whereas, the CITY and the STATE have agreed to share the preliminary engineering costs proportional to their respective property rights; and Whereas, the CITY and the STATE intend to enter into a separate agreement for acquisition of easements and construction necessary to relocate the water line, PAGE-1 of 4 AGREEMENT UT 01130 10-27-06 NOW, THEREFORE, pursuant to RCWs 47.44.030, 47.44.050 and 47.52.090 and in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, fir✓ IT IS MUTUALLY AGREED AS FOLLOWS: 1. GENERAL 1.1 A scope of work for preliminary engineering, marked Exhibit A, Scope of Work, Specifications and Special Provisions, is attached hereto and by this reference made a part of the AGREEMENT. The Plan sheet marked Exhibit C, showing the location of the existing water line and proposed relocation of the water line, is attached hereto and by this reference made a part of the AGREEMENT. 1.2 The STATE recognizes that the CITY is not adequately staffed or equipped to perform all of the work required herein, and the CITY desires to have all or part of the preliminary engineering work performed by a consultant under a contract to be let by the CITY. Estimates of the work breakdown are as follows: Estimate Percent of Work to be performed by the CITY 13% Estimate Percent of Work to be performed by a Consultant 87% Actual Cost Limit $100,000 State share, not to exceed $50,000 'err 1.3 The PARTIES agree that all provisions set forth in the RECITALS section, above, are deemed a part of this AGREEMENT as if fully incorporated as provisions of this AGREEMENT. 1.4 The PARTIES agree that they have reviewed the water line to be relocated pursuant to the STATE's 1-405 project and have determined that a portion of the water line lies within CITY-owned property and a portion lies within STATE-owned right of way; therefore, the STATE is only obligated to reimburse the CITY for the relocation costs of the waterline located on CITY-owned property. 1.5 The CITY agrees to enter into a utility permit with the STATE pursuant to the provisons of RCW 47.44.050 for all CITY-owned utility facilities that are relocated within STATE-owned right of way within 30 days after the relocation of the CITY-owned utility facilities. 2. PAYMENT, RECORDS, ACCOUNTING 2.1 The STATE, in consideration of the faithful performance of the work to be done by the CITY, agrees to reimburse the CITY a portion of the actual direct and related indirect costs incurred in an amount not to exceed $50,000, which is 50% of the estimated costs of$100,000 as shown in Exhibit B. Exhibit B is an itemized estimate of cost for work to be performed by the CITY and is attached hereto and by this reference made a part of this AGREEMENT. 2.2 Partial payments may be made upon request of the CITY to cover costs incurred. CITY invoices, providing documentation of work performed, are not to be submitted more frequently than once per month. The PARTIES agreed that any partial payment made will not constitute agreement as to the appropriateness of any item and that at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CITY, the CITY agrees to promptly refund such overpayment to the STATE. The CITY agrees to follow the approved accounting procedures prescribed by the Washington Utilities and Transportation Commission in its PAGE-2 of 4 AGREEMENT UT 01130 10-27-06 uniform system of accounts. Such accounting shall consider that the work performed under this AGREEMENT is subject to STATE and/or Federal Highway Administration audits. 2.3 The CITY shall submit a final invoice to the STATE within 90 calendar days following completion of the work to be performed under this AGREEMENT. 2.4 During the progress of the work and for a period not less than three (3)years from the date of final payment to the CITY, the records and accounts pertaining to the work and accounting therefore are to be kept available for inspection and audit by the STATE and/or Federal Government and copies of all records, accounts, documents, or other data pertaining to the work will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the 3-year retention period. 3. AUTHORITY TO BEGIN WORK AND SCHEDULE OF WORK 3.1 The STATE verbally authorized the CITY to commence preliminary engineering work at a STATE/CITY Executive Administrators Meeting held on February 23, 2006. Reimbursement will be limited to those costs incurred subsequent to that date. 4. EXTRA WORK 4.1 Reimbursement for costs in excess of the amount shown in Section 2, Payment, of this AGREEMENT shall be limited to only those costs authorized by a written modification to this AGREEMENT, signed by both PARTIES. The CITY shall inform the STATE's Project Manager, in advance and in writing, that it expects to exceed the cost estimate and provide a revised cost estimate to vinie the STATE , together with a written explanation thereof. The CITY shall be solely responsible for all costs that exceed the STATE's share as provided in this AGREEMENT incurred prior to the execution of a written modification as provided herein. 5. LEGAL RELATIONS 5.1 The CITY shall indemnify and hold harmless the STATE and its agents, employees, and/or officers from and shall process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, both to persons and property, or costs, of whatsoever kind or nature, brought against the STATE arising out of, in connection with, or incident to the execution of this AGREEMENT and/or the CITY's performance under or failure to perform any aspect of this AGREEMENT. Provided, however, that if such claims are caused by or result from the concurrent actions of(a)the CITY, its employees, agents, contractors or consultants and (b)the STATE, its agents, employees, and/or officers, or involves those claims covered by RCW 4.24.115, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the CITY; and Provided further, that nothing herein shall require the CITY to hold harmless or defend the STATE, its agents, employees, and/or officers from any claims arising from the sole negligence of the STATE, its agents, employees, and/or officers. 5.2 CITY specifically assumes potential liability for actions brought by the CITY's own employees against the STATE while performing work on STATE property, and solely for the purposes of this indemnification, the CITY wiaves any immunity that it might have under Washigton State industrial insurance laws,Title 51 RCW. PAGE-3 of 4 AGREEMENT UT 01130 10-27-06 5.3 This indemnification and waiver shall survive the Termination of the AGREEMENT. err►' 5.4 Venue: In the event that a Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the PARTIES agree that any such action or proceeding shall be brought in Thurston County Superior Court. The PARTIES further agree that each shall be solely responsible for its own costs of disputes, claims or litigation, including attorneys fees and witness fees. 5.5 Amendments: This AGREEMENT may be amended by the mutual agreement of the PARTIES. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each Party. 5.6 Right of Entry: The STATE hereby grants to the CITY and its authorized agents, contractors, subcontractors, and employees, the right of entry upon all land in which the STATE has an interest, within or adjacent to the right of way of the state route for the purposes of prosecuting the work covered by this AGREEMENT. 5.7 Termination: Neither the STATE nor the CITY may terminate this AGREEMENT without the concurrence of the other Party. Termination shall be in writing and signed by both PARTIES. If this AGREEMENT is so terminated prior to the fulfillment of the terms stated herein, the CITY shall be reimbursed only for the STATE's proportional obligation for the actural direct and related indirect expenses and costs incurred up to the date of termination. 5.8 Independent Contractor: The CITY shall be deemed an independent contractor for all purposes, and the employees of the CITY, or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be employees or agents of the STATE. '•rrr IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the day and year first above written. WASHINGTON STATE CITY OF RENTON DEPARTMENT OF TRANSPORTATION By: By: Print: Print: Title: Title: Date: Date: APPROVED AS TO FORM DATE: (—,6 !0 Co C z PAGB44df ic(E)" °{"nera REEMENT UT 01130 10-27-06 UT 01130 PRELIMINARY ENGINEERING AGREEMENT WORK BY CITY, ACTUAL COST EXHIBIT "A" SCOPE OF WORK, SPECIFICATIONS and SPECIAL PROVISIONS The work proposed under this agreement provides for the CITY to design approximately 1970 LF of 16- inch diameter water main in the City of Renton and undertake other work necessary to identify easements, undertake environmental documentation and obtain permits, necessary to relocate an existing 16-inch diameter that is currently located in Benson Road South between S. Grady Way and Talbot Road(SR 515). The relocation of the water main is needed to accommodate the STATE's planned improvements to 1-405 and associated ramps. WORK BY STATE No work by STATE in this agreement. WORK BY CITY The CITY will undertake the preliminary engineering necessary for the removal, relocation and replacement of approximately 2495 LF of existing 16-inch diameter water main located in Benson Road South in the City of Renton as shown on Exhibit C. The CITY will perform the work with a combination of CITY staff and the use of an engineering consultant. Nod The work that will be performed by the CITY's engineering consultant and associated costs are shown on Exhibit A,Attachment A—Scope of Work and Exhibit A,Attachment B—Consultant Cost Estimate, attached hereto and by this reference made a part of the AGREEMENT. The CITY will undertake the work necessary to manage the consulting engineering contract, identify necessary easements and obtain all environmental reviews, documentation, and permits required for the installation of the relocated 16-inch water line. Niesol AGREEMENT UT 01130 — Exhibit A PAGE-1 of 1 10-27-06 A--I-TA c NNE,u-r "A €Xiiter x-71 SCOPE OF WORK Scope of Services for Contract with HDR Engineering, Inc. for City of Renton 1-405 / Benson Road Water Main Relocation Project Purpose and General Description The purpose of this project is to relocate and replace approximately 1450 LF of existing 16-inch diameter water main in the City of Renton, located in Benson Road South between S.Grady Way and 1-405. The relocation of the wafer line is needed to accommodate WSDOT's planned improvements to 1-405 and associated ramps and facilities. Based on a preliminary assessment by the City and WSDOT's 1-405 Utility Task Force and Design Team,the new(relocated)water main would connect to an existing 12-inch looped main at the SW corner of the Sam's Club store near S. Grady Way and extend south on Talbot Road S. (SR-515)approximately 1710 LF and tie-in to an existing 16- inch main in Talbot Road S. south of 1-405. This new main would be located on the east side of Talbot Road,parallel to the existing 24-inch main on the west side of Talbot Road. A new connecting main approximately of 140 LF would also be required between the 12-inch water line on the NE corner of Sam's Club and the existing 16-inch line in Benson Road South on the west side of 1-405. The diameter of the new main would be 16 inches,which represents an in-kind replacement of the existing 16-inch main. `w Task 100 Pre-Design Report Objective: Prepare a report that documents the water pipeline alignment alternatives, identify costs,schedules,and prepare a recommended final alignment and preliminary cost estimates. Approach: HDR will meet with City staff to review the proposed water main route, design criteria, and collect available data, standard details applicable to the Project. HDR will also meet with the City and WSDOT 1-405 design team to verify the alignment of proposed 1-405 roadway improvements and related structures and facilities, and to review water main alignment to avoid conflicts with future roadway improvements. Based on these discussions and information provided by the City and WSDOT, HDR will develop a predesign report to include the following: • Recommended water line alignment and route • Identification of other major utilities within the alignment • identification of proposed 1-405 improvements and related structures and footprints from available data through coordination with WSDOT 1-405 design team • Applicable design codes and standards *rrr A-1 AGREEMENT UT 01130—Exhibit A, Attachment A Page 1 of 6 10-27-06 A t"rAcNMemst A CONTINUED) • Evaluation of need for corrosion protection and recommendation for pipe material to be used • Placement of valves, hydrants, and connections to existing water system • Preliminary design and construction cost estimates • Preliminary project schedule Deliverables: 1. Five(5)copies of draft report and five(5)copies of final report to City. Assumptions: 1. City has performed the necessary planning and hydraulic modeling to establish the hydraulic adequacy of the proposed water main alignment and hydraulics. 2. City will provide standard design criteria and details. 3. City will provide utility maps of existing water lines and details for connection points. 4. WSDOT to provide relevant and current design information for 1-405 improvements in vicinity of Project. Task 200 Base Mapping and Survey Nod Objective: Prepare a base map of the project area from which design development can proceed. Approach: HDR will prepare a base map for the project area that will be used for design development. HDR will contract with a local surveyor to conduct a survey of the proposed alignment and use recent survey information from WSDOT for the 1-405 corridor and any available data from the City's existing record drawings of other projects that have been done in the Project area for basemap preparation. HDR will perform a field reconnaissance of the proposed route to identify any conflict areas, special crossings,or other potential areas of concern prior to the start of survey. The base map will identify the following: • Property lines and rights-of-way • Benchmarks or other monuments • Contours(1 -foot intervals) • Existing above and below ground utilities • Pavement(streets,sidewalks, curbs) • Driveways • Large trees(>8") • Structures(bridges) Nrooli A-2 AGREEMENT UT 01130—Exhibit A, Attachment A Page 2 of 6 10-27-06 low 6 ,(CONTINUED) Deliverables: 1. Surveyed base map of the proposed route,including horizontal location of existing underground utilities. Provide one full-size hard copy and electronic files (AutoCAD 2005)of topographic base map for City review. CAD shall be performed in accordance with HDR CAD standard. Maps to be shown at scale of 1"=40'. Total of 3 sheets at not more than 1000 LF per sheet. Assumptions: 1. City will provide to HDR any available record drawings and other information on the Record Drawings. 2. WSDOT 1-405 Team will provide HDR with recent survey data. 3. Property lines and ROW monumentation will be obtained from the City's records. 4. Easement information is available without an extensive public records research. 5. City will provide all available information on its utilities systems and pipes in the Project area. 6. City will coordinate for identifying and marking all existing utility locations (including City's and others utilities)using either the City's locator or the One-Call system. 7. Vertical location of existing underground utilities will be assumed based on existing City information. No potholing will be done in this phase. If potholing is required,City will coordinate and provide. err 8. Access to all areas of the survey route will not require special permission or coordination. Task 300 Final Design Drawings Objective: Prepare design drawings of the relocated 16"diameter water main for use in the bidding and construction of the Project. Approach: HDR will complete the necessary engineering and design of the Project starting with the Design Criteria from Task 100 and the base map prepared in Task 200. HDR will develop a complete list of drawings for final design. Drawings will be prepared per HDR CAD drafting standards. CAD software used will be AutoCAD 2005. A drawing review schedule will be established with the City. It is anticipated that formal reviews with the City will occur at the 60%and 90%completion points. Following review of the 90%drawings, HDR will revise the drawings per the City's comments. This set will be issued for permit applications and will designated as the"100% Review Copy". Following review of the 100%set, HDR will revise the drawings per the City's comments from the permit application process. The drawings will be the"signature set"to obtain `ter+ A-3 AGREEMENT UT 01130—Exhibit A, Attachment A Page 3 of 6 10-27-06 kr-TA.C..NMum T / (CONTINUED) Niod final approvals.The completed drawings will be provided for bidding purposes and will be noted"Advertised: Date ". Final Pipeline Design drawing development will include the following: 1. Pipeline Plan and Profile HDR will complete plan and profile drawings of the relocated water main. A 1"=40' horizontal scale,and 1"=5'vertical scale will be used in these drawings. The approximate length of the water main alignment is 1900 LF. Plan and profile drawings are estimated to require approximately 4 drawing sheets. 2. Water Main Connections HDR will prepare detailed drawings for the connections to existing water mains at the following locations: • Cut-in to the existing 16"main on the west side of 1-405. • Tie-in to the existing 12"main on the northeast side of Sam's Club. • Tie-in to the existing 12"main on the southwest side of Sam's Club. • Tie-in to the existing 16"main on Talbot Road S. Estimated to require approximately 4 drawing sheets. 3. Trench Patching and Resurfacing Drawings Noe Paving restoration and resurfacing requirements will be shown on separate plan view and detail drawings. Estimate that 1 paving restoration/resurfacing drawings will be required. 4. Corrosion Protection Design This work element includes engineering services for corrosion assessment and specifying protective coatings for the pipeline as well as preparing corrosion protection drawings. HDR will assess the corrosion potential of the water main alignment, particularly with respect to the water main alignment in relation to the existing gas pipeline in this area. In-situ four-pin soil resistivity measurements maybe taken if suitable access to open areas can be located along the alignment. Based on the soil testing results obtained, a polyethylene wrap may be recommended. If severe soil conditions are encountered along any sections, HDR may suggest additional potential corrosion mitigating measures which may be taken. A brief letter report will be provided including a soil analysis with specific design recommendations. Design recommendations may include items such as casing isolation and end seals,test stations for corrosion monitoring and metallic contact for pipe locating, interference mitigation at foreign pipeline crossings,and/or electrical isolation at piping tie-in points. Design drawings will be annotated and specifications will be provided. Deliverables: A-4 AGREEMENT UT 01130—Exhibit A, Attachment A Page 4 of 6 10-27-06 A-n-1`CAOA T- . A(CONTINUED) 1. Design drawings submittals are listed below: Revision Size Copies 60 percent 11"x 17" Four(4)hard copy 90 percent 11"x 17" Four(4)hard copy Preliminary Circulation I 22"x 34" I One(1)hard copy (100%) Bid(Advertised) 11"x 17" One(1)reproducible quality hard copy 22"x 34" One(1)reproducible quality hard copy Construction(Conformed) 22"x 34" One(1)hard copy and electronic copy 2. Corrosion Potential Report and Design Recommendations Assumptions: 1. Final design Plan and Profile drawings to be at scale of 1"=40'. 2. The City will be responsible for reproduction of additional copies. Task 400 -Technical Specifications Objective: Prepare technical specifications and schedule of bid prices for the relocated 16"diameter water main for use in the bidding and construction of the Project. Approach: HDR will prepare technical specifications for the Project. Specifications will be in the industry standard CSI format.General Conditions and Special Conditions will be prepared by the City with HDR input. HDR will assist in preparing documents using City standard contract forms and format. Draft technical specifications will be provided at the 60%and 100%submittals stage for review and comments. Following review of the 100%, HDR will prepare red-line mark- ups of any further HDR specification revision. One(1)set hard copy and electronic files will be submitted to the District for inclusion with the overall specification. Deliverables: 1. Technical Specifications&Schedule of Bid Prices(60%)-3 hard copies. 2. Technical Specifications&Schedule of Bid Prices(100%)- 1 hard copy. 3. Technical Specifications&Schedule of Bid Prices(Advertisement)- 1 hard copy and electronic file Assumptions: 1. City will provide standard contract forms or a representative construction contract as model for HDR to follow. 2. City will provide legal review of documents. err A-5 AGREEMENT UT 01130—Exhibit A, Attachment A Page 5 of 6 10-27-06 Q n'4u�ttie�T . R-A(CONTINUED) 3. City will be responsible for reproduction of additional copies. Task 500 - Opinion of Probable Construction Cost Objective: Prepare the Engineer's Opinion of Probable Construction Cost Approach: HDR will prepare detailed opinion of probable construction cost using comprehensive spread sheet based on the final design drawings and specifications for the Project. HDR will conduct specific research to determine the costs of specialized equipment by obtaining vendor quotes.The opinion will be prepared at the 60%and 100%design development levels. Final estimate form will be based on schedule of Bid Prices in the bid documents. Deliverables: 1. Engineer's estimate of probable construction cost(60%and 100%, Draft and Final) Assumptions: 1. Final opinion of probable construction cost will include 10%constant contingency. 2. Opinion will be prepared based on 2006 Costs and will include Sales Tax. r.rr Task 600 —Support During Bid Phase (as authorized by City) Objective: Provide support to the City during the bid phase of the Project only as specifically requested and authorized in writing by the City. Approach: HDR will provide assistance to the City during the bid phase of the project for the following: 1. Responses to Contractors'questions. 2. Preparation and distribution of Addenda as required(2 assumed for budget). Deliverables: 1. Addenda(up to 2) Assumptions: 1. Preparation of Addenda assumes no more than two addenda will be issued. 2. City will prepare and distribute bid packages. 3. City will provide plan holders list for distribution of addenda A-6 .440100 AGREEMENT UT 01130—Exhibit A, Attachment A Page 6 of 6 10-27-06 ( , ( ''rTA.,C.HMekl-r .3 !XH181' COST ESTIMATE Exhibit C City of Renton Water line Relocation for Reatlgnment of Benson Road and 1-405 Overpass Budget and Fee Breakdown Prepared: 0$r02f08 Tasks Description Estimated Labor Hour Cast Phis Fee Determination Staff Project Pro1eot Stan Conoston oAJOC CADO Project Project rout Labor Total Overhead Subtotal Net Fee Total Labor Description Pdndpat Manager Engineer Specialist (Sr,Eogr) Drafter Controller Assistant (hours) Salary Costs Costa©170%Salary Costs C 12% Cost (GP) (JE) (KS) SafaryRaterhr 5855 38.00 33.00 50.00 82.68 26.80 31.90 24.50 LoadadWang Raterhr 171,70 117.00 101,60 154.00 192.70 58.10 98.30 75.50 100 Pts-Design Report 14 31 0 . 0 2 0 10 8 84.85 2,590 4,633 7.123 955 7,979 200 Hese Mappfig and Survey 0 38 D 0 0 36 0 4 76 2,496 4.367 6,883 824 7,687 300 Final Design Drawings 8 80 43 6 4 200 0 10 348 11,321 19,812 31,134 3,736 34,870 400 TechnIcalSpeoinaattons 6 26 28 0 2 0 0 16 76 2.698 4,721 7.419 890 8.309 500 Opinion of Probable Constr.Cost 6 18 18 0 0 0 0 2 44 1.862 2.908 4.589 548 5,117 800 Support During 131d Phase. 8 24 18 0 2 18 0 14 78 2.700 4,725 7.426 891 8.317 Totals 40 218 100 5 10 252 10 54 187 23,487 41,087 14,533 1,744 72,277 10-27-06 Page 1 of 3 AGREEMENT UT 01130—Exhibit A, Attachment B maw ills-r-rat\C.!-1 tip+`4JT COST PLUS NET FEE DETERMINATION slide DIRECT SALARY COST: 1 Classification Hourly Rate ` Project Principle $55.75 Project Manager $38.00 Staff Engineer $33.00 Engineer-Corrosion Specialist $50.00 Sr.Engineer-QA/QC l $62.58 CAD Designer-Civil I $28.50 Controller $31.90 Project Assistant $24.50 Net Fee: 12%of direct salary cost plus overhead DIRECT NON-SALARY COST: I . Cost Element I Unit Cost 1 Cost Element Unit Cost Mileage (Current IRS Rate) $0.445/m lie Tech Charge $4.10/labor hr Other direct expenses,including outside reproduction,express mail,parking,supplies,meals,lodging,and airfare are charged at cost. The direct salary costs set forth in Exhibit C reflect the Consultant's 2006 salary rates. Should the work extend into 2007 as a result of factors beyond the control of the Consultant, the actual cost for work performed after this date shall be based on the Consultant's 2007 salary cost plus net fee of 12%. Reimbursement for work and services provided by all subconsultants will be 1.02 times the invoiced amount. City of Renton Contract 12 Water Line Relocation for Realignment of Benson Road and 1-405 Overpass AGREEMENT UT 01130—Exhibit A, Attachment B Page 2 of 3 10-27-06 A t'T�C.1-tt MEAT .!J N""_ (cont.) SUMMARY OF FEE FOR ENGINEERING SERVICES BREAKDOWN OF OVERHEAD COST Administrative Salaries 40.10% Holiday, Sick&Vacation Pay 14.78% Bid&Proposal Costs 4.69% Advertising Costs 0.00% Staff Bonus 0.00% Payroll Taxes 12.68% 401(k) 0.00% Employee Insurance&Benefits 8.72% Recruiting 0.00% Insurance 3.86% Dues&Professional Meetings 0.00% Publications 0.13% Rent 17.78% Office Supplies&Postage 1.17% Training&Education 0.00% Trade,Business,Technical&Professional Activities 2.81% Computer Expense 9.34% Telephone 1.23% Equipment Maintenance&Depreciation 1.09% Professional Services 0.65% State B&O taxes and other Business taxes 7.70% Now Travel&Auto Expense 2.61% Corporate Expenses(salaries,fringe benefits,professional services) 45.66% TOTAL 175.00% SUMMARY OF COSTS Direct Salary Cost $23,466.63 Overhead Cost(including payroll additives) 175.00% $41,066.62 Subtotal $64,533.25 Net Fee 12% $7,744.00 Direct Non-Salary Costs a. Misc.reproduction,mileage,equipment,etc. $1,550.66 b. Tech Chrage(computers and software) $2,816.09 c. Subconsultants(ESM Engineering) .. $10,000.00 Subtotal $14,316.75 GRAND TOTAL S 86,644.00 City of Renton Contract 13 Water tine Relocation for Realignment of Benson Road and 1-405 Overpass 411111.0 AGREEMENT UT 01130—Exhibit A, Attachment B Page 3 of 3 10-27-06 UT 01130 PRELIMINARY ENGINEERING AGREEMENT WORK BY UTILITY,ACTUAL COST vAud EXHIBIT"B" ESTIMATE OF COST City of Renton City of Renton Total Item Consultant Staff Direct Salary Costs $ 23,467 $ 7,155 $ 30,622 Overhead $ 41,067 $ 4,750 $ 45,817 Net Fee $ 7,744 $ - $ 7,744 Direct Non-salary Costs $ 14,317 $ 1,500 $ 15,817 Total $ 86,595 $ 13,405 $ 100,000 N,rii UT 01158-EXHIBIT B PAGE 1 of 1 10-27-06 V UT n 2 : 2 r i u-k+S 41a rf \ V EASEMEhi {1,1441.110v } �� 1 yyyy\ i1 , • • - • 7IE NCO Ex!STING�G aM - I. Y i 1 ' .- -4/ I ' 'i AROUND SAM S CLUB 1 1 1 j - -, n z 1 , - _ i • \' I 1 i ;1 ,J i) 1 TIE Ifi'0 E/i iiNd 'dM-- i',?" ç ' '1 �. a AROUND SAM 13-CI_'_3 w/,r / i I I ' � .. . � r I • ' \• i / , ' s - / �I / -' , t; F,5' i� .( �N N . - T ' t, '''i; •k k ', ' • ' w Vis ' O o- k� �:\ - , �\, - RFP? BENSOtf'RD f l� ,: . \ \;,. ri. 11 itt, k , ', �. �': Fx�sT.-tcz ,..-r...,,--.. 4 ' \ '� - i -— 1 L''''''€' '�+t t o 4 ,t'. PRC' DE?{NTIOIr r1.,: '/ K,.a^'` \tt' dat,L'. ' F` - ELOLATE."a VV -,4444 NNW 14 - \. l7;/'Pg-CP SR - � 7////IIli ' 1 I ..ii ,,, 4': 7 I ,e y i / 3 yq#r ; 7' '.." , ''' -;'- '• 1, '; r ---- ' ' '.. ' '' IL' \ ' II0 \I/ r7 ''' 1 . , , \ 1 ...___ ,," :'• .' 1 . 10-- \ i •..' . -Hi/ • 3" , I 1, le 1`700\ I \;:I rk i�� • •;1, ;, - - .:,/:-_t�_�I' / �� ,--,,PROF 4R 51.3 ;,,,a up E /0 1 -1 o�; /,' \ , LEGEND ✓/ �� V. • EXISTING WM —.'——e- ,Li� - t 'f hle NEW WM —Y—Y— /- .,1Y 1 - W \ •'� J{ v ` r w �1. TO h �� EIS"I�:G Wt,J u.,IN FM AGREEMENT UT 01130-Exhibit C Page 1 of 1 10-27-06 CITY OF RENTON, WASHINGTON ;fir RESOLUTION NO. r.. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH WSDOT FOR DESIGNING THE RELOCATION OF A WATER LINE IN BENSON ROAD, ENTITLED "UTILITY PRELIMINARY ENGINEERING AGREEMENT UT01130 WORK BY UTILITY". WHEREAS, RCW 39.34 authorizes cities and counties to enter into interlocal agreements, as necessary, to work together on issues requiring joint action of the parties; and WHEREAS, the state is planning the improvement of I-405 from approximately milepost 2.76 to milepost 3.12, along Benson Road; and WHEREAS, the improvements include the realignment of the I-405 overpass at Benson Road and the installation of new storm water detention and treatment facilities within existing NS City rights of way; and WHEREAS, a City waterline must be relocated in order to construct the improvements; and WHEREAS, the City has agreed to manage the design, permitting, environmental review and acquisition of the necessary utility easements required for the relocation of its water line; and WHEREAS, the City and state have agreed to share the preliminary engineering costs proportional to their respective property rights; and WHEREAS, the City and state intend to enter into a separate agreement for acquisition of easements and construction of the water line; 1 RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, `'""'' WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are authorized to enter into an interlocal agreement with the Washington State Department of Transportation entitled "Utility Preliminary Engineering Agreement UT01130 Work by Utility." PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1219:10/24/06:ma likrpe 2 7 CITY OF RENTON COUNCIL AGENDA BILL AI#: tir wee Submitting Data: For Agenda of: Dept/Div/Board.. PBPW/Utility Systems Division February 26, 2007 Staff Contact John Hobson, Wastewater Utility Agenda Status Engineer Consent X Subject: Public Hearing.. Establishment of the Central Plateau Interceptor Correspondence.. Phase II Special Assessment District Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Draft Notice of Potential Assessment Information Recommended Action: Approvals: Refer to Utilities Committee Legal Dept Finance Dept Other Fiscal Impact: N/A IiiiExpenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: The Central Plateau Interceptor Phase II Sanitary Sewer Main project will be out for bid for construction soon. In order to ensure that the cost of this project is equitably distributed to those who benefit, a special assessment district needs to be established. STAFF RECOMMENDATION: Approve the preliminary Central Plateau Interceptor Phase II Special Assessment District and direct staff to proceed with the establishment of the final Special Assessment District upon completion of the construction of the Central Plateau Interceptor Phase II Sanitary Sewer Main project. itkiroi C:\DOCUME-1\BWalton\LOCALS- 1\Temp\Agenda_SAD_Central-Int.docUHtp Rentonnet/agnbill/ bh `0. 0� PLANNING/BUILDING/ • ® , PUBLIC WORKS DEPARTMENT 1P,t,N�o� MEMORANDUM DATE: February 9, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy KeolkerMa, FROM: Gregg Zimmerma , Aiministrator STAFF CONTACT: John Hobson, Wastewater Utility Engineer(ext. 7279) SUBJECT: Establishment of the Central Plateau Interceptor Phase II Special Assessment District ISSUE: Should the City of Renton form a special assessment district in order to ensure that the cost of the Central Plateau Interceptor Phase II Sanitary Sewer Main project is equitably distributed to those who benefit? RECOMMENDATION: Now Approve the preliminary Central Plateau Interceptor Phase II Special Assessment District and direct staff to proceed with the establishment of the final Special Assessment District upon completion of the construction of the Central Plateau Interceptor Phase II Sanitary Sewer Main project. BACKGROUND SUMMARY: The Central Plateau Interceptor Phase II Sanitary Sewer Main project will provide direct sanitary sewer service to properties adjacent to five streets (see attached map): SE 145th Place: From a point approximately 200 feet east of 151St Place SE to 152nd Place SE 152nd Place. SE: From SE 145th Place north approximately 350 feet 156th Avenue SE: From SE 144th Street south approximately 700 feet SE 144th Street: From 156th Avenue SE to 160th Avenue SE 160th Avenue SE: From SE 144th Street north approximately 650 feet Council/Central Interceptor Prelim SAD February 9,2007 Page 2 of 2 These gravity sewer mains have also been sized to serve the City of Renton's sewer service area generally bounded by NE 4th Street (SE 128th Street) to the north, 184th Avenue SE to ,400 the east, SE 149th Street to the south, and Duvall Avenue NE (138th Avenue SE) to the west. These sewers will provide a direct benefit to the properties that front them and due to the oversizing of the new lines they will provide an indirect benefit to the remaining properties within the proposed assessment boundary. The Wastewater Utility has proposed to use a per-connection method of calculating the assessments for the properties within the proposed assessment district. This method takes the size of the existing parcels and anticipates how many single-family residences could be constructed in accordance with the City's proposed zoning for the area. Properties that front the proposed sewers will be assessed a per-connection amount that is equal to the average cost of an 8-inch sewer main at an average depth of 8 feet. The estimated frontage cost will be divided by the potential number of lots that could front the proposed sewer to determine the per-connection frontage charge. All properties within the assessment district, including the properties that front the sewer, will be assessed an area charge. The area assessment will be calculated as the total cost of the project minus the estimated cost of the frontage improvements and divided by the total number of potential lots within the assessment district. The estimated per-connection cost for an 8-inch sanitary sewer at approximately 8 feet deep has been calculated to be$5,802.79. This estimate is based upon the City of Renton's ,,,ar/ previous three Special Assessment Districts for sanitary sewer. We estimate a total of 61 lots that will directly front the proposed sewer. The estimated cost of the proposed sewer is $1,941,352.55. The entire service area has a potential of developing into 4,605 single- family lots according to the City's current zoning. Therefore, the area assessment, based upon our preliminary cost estimate, is $344.71 per connection. Frontage $115 per ft. x 3,078 feet= $353,970.00 Per-Connection Cost Estimate $353,970.00/61 lots = 5,802.79 Frontage $5,802.79 Area $1,941,352.55 - $353,970.00= $1,587,382.55 Per-Connection Cost Area Estimate $1,587,382.55 /4,605 lots = $344.71 $344.71 CONCLUSION: It has been the policy of the City when sanitary sewer facilities have been installed that the City create a special assessment district in order to ensure that each property that benefits from the new facility pays its fair share of the costs. This policy helps to ensure that the existing ratepayers do not pay a disproportionate share of the costs for system expansion or growth. Therefore, we recommend that Council approve staffs request for establishment of a preliminary Special Assessment District and direct staff to prepare the final Special Assessment District upon construction completion of the sewer mains. Noid cc: Lys Hornsby,Utility Systems Director Dave Christensen,Wastewater Utility Engineering Supervisor H:\File Sys\WWP-WasteWater\WWP-27-3235 Central Plateau Int Phase II\PRELIM- S AD\CentPlatlnt_Issue_PRELIMSAD.doc\JHtp 'II L',,i_j_al ,.! ' inil 1 ! = _ .,im _, ii , L__ _, i , [_ , 1 , , , , 1 .' ' -1 . . ' JL - tit .- -:7._z-- , ,„. __ 7:H ---01 111- i ' I , 47,..„ ___j___,-,- ii. -1 ,_ 1:_i.-,11_,_ _[_1 1:..1711 7 -Tr-- vr-.. ---,,.-f --7---,-17-- __.74__t_',Lt_Ig.Eik, .. — , a) . 4 .. -_,, 5,_E i•-i -t-t. '___ _ ',„7_, I— - t -- L_ N- ,, __,,,_ ,, , .- _ 1--r _ --- 'r 1 •-i- .- ---- - L--' ' .-j , ,_.. L ,_ -1-3114-1-$q r`\, 1-1-- la _ _ _L,1,_,J___ 4-,-,-,4 iii__,._, ,-,--11,,--.... --J2-74-- NEI 2nd St, 1 -, Are ..72-`-`-r, -,- I. , - . • SE 13nct 54 j F: _1____ .._ ,--r_ 1 i ., vain __Li__,___. ___t , rl , t LI ---1 ! I -- , -1 1 i 1-11 I ; ; I • If-- P' !1_,-,-'1 -- MI i L II= 1-1-1--- IIIMA—...:11. '212 it SE 132nd St 1 i ILII___I___„. X 11 ' ' ' ' MUM - -1----- Wrild 1-1_--- ' 1.i.: - e,1-t,, r:ø ,a. L _.,,,„ , _ _________E. r__T____.z--70 _t_U- I 1 SE 134th t. ' m ..!-, __ L"r""jr-1=p-r-17 '' .4 __--] . —- — __ ----` ' __TII---4-tiz4;1 L,gi --Tt'.1-- 1 1, 1 - am 34th St t----' I:: ,_,r, ----t-=, .••-t I»‘ .......___' ',,.. 41111 ...--...••••••• f-2 , P4 ._ ILLL,i_in_ l 1. I tilinin I _ ___ ._ _ -21-Hrt-T --F\L_ ft•-i\ \ — i , , ,.._.,_ ____. _,___ 1 ---,- -..--1111a SE 2nd PI r -Sf--135t;-_$t. ---i-_-_----I 1 '- -1-1-------- V 1'HA\ ( ! E -7- 1 / III SE 1 a --=---------- __-:\ ., Ok ,,,,, v. 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I am al I I 1 , • L-1-1.li.,_' • .,- -, 4enie vo . , J - \ ,...• ' . ‘ . eY Hw. 1 .., , - t.'1111 1 s41 R ,., , ---1-1 SECTION 2 - _ 1 i, I T - j___s eots • ..... ; I , ; I ( SPECIAL ASSESSEMENT DISTRICT ..7------------------_,__, e4,10/7 ,, - --M•,I e .1111 LT--. -— ---, . L_ I . ' l' I , I 1 I I 1 1 -12i---____.,__________________ ________p________L ..1 Frontage Assessment Boundary ' )-_--_- ;.) SE Renton-Ma tripilivion 1 ,_. . ... f [1 Area Assessment Boundary 1 . ' ,) ) ) 1. CITY OF RENTON use NOTICE OF POTENTIAL ASSESSMENT NOTICE OF PRELIMINARY HEARING For City of Renton Special Assessment District CENTRAL PLATEAU INTERCEPTOR, PHASE II (1st Preliminary Notice) Mailed: XXX XX,2007 Parcel#«PRCLN» «TAXPAYER_N» «TAXPAYER_B» TAXPAYER C»«ZIP» King County Account No. «ASSESSOR I» LEGAL DESCRIPTION: «LEGAL DESC» Per State Law (RCW 35.92.025) and City Ordinance No. 4444 the City may hold an Ordinance against the construction of water facilities, sewer facilities, storm water facilities, and street improvements including signalization and lighting, for the reimbursement by any owner of real estate who did not contribute to the original cost of such facility(ies) who subsequently tap onto or use said facility(ies). Future users are subject to a fair pro-rata share of the cost of the construction of said facility(ies). Costs will become payable by the future user(s) upon issuance of a City permit authorizing the future user(s) to construct improvements that would allow the users property to derive direct benefit from these facilities. It is the intent of this notice to inform you, that under the above quoted law, the Planning/Building/Public Works Department of the City of Renton has filed a request with the Renton Nord City Council, to recover a portion of the City's costs associated with the following project and that the cost recovery may likely affect your property. Contract: Special Assessment District No. XXXX Estimated Construction start date mid March 2007. Approximation of the Preliminary (estimated) Potential Assessment is $344.71 for all properties within the Area Assessment District Boundary and an additional $5,802.79 for all properties within the Frontage Assessment District Boundary. A copy of a map of the proposed assessment area is attached. Scope of Work: Install approximately 86 linear feet of 18" gravity sewer main, 3,124 linear feet of 15"gravity sewer main and 1,632 linear feet of 12"gravity sewer main to serve the portion of the City of Renton's Sewer Service Area generally bounded by NE. 4TH ST (SE 128TH ST) on the north, 184th Ave SE on the east, SE 149th St on the south and Duvall Ave NE (138th Ave SE) on the west. W:\WWP-27-3235 Central Plateau Int Phase II\PRELIM-SAD\Prelim-Assess-Not-CentPlatlnt.doc CITY OF RENTON COUNCIL AGENDA BILL AI#: -` If Submitting Data: For Agenda of: February 26, 2007 Dept/Div/Board.. PBPW/Utility Systems-Solid Waste Staff Contact Linda Knight, ext. 7397 Agenda Status Consent X Subject: Public Hearing.. Amendment#4 to CAG-03-160 Correspondence.. King County- Suburban City Contract- Local Ordinance Hazardous Waste 2007 Grant Resolution X Old Business Exhibits: New Business Issue Paper Study Sessions Amendment#4 to CAG-03-160 Information Resolution Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other I Fiscal Impact: Expenditure Required... $25,038.18 Transfer/Amendment Amount Budgeted $25,038.18 Revenue Generated $25,038.18 403/000000/018.5370.006041.000099 40300000001853700060.10.000000 Total Project Budget $25,038.18 City Share Total Project.. $0 SUMMARY OF ACTION: The City of Renton adopted the Local Hazardous Waste Management Plan for Seattle-King County in November 1990. As a Local Hazardous Waste Management Plan(Program) participant, the City may implement projects with Program funding that support Program goals. In addition, the City will receive compensation for staff time spent representing the Suburban Cities Association to the Program. In 2007, the City of Renton will receive $25,038.18 in reimbursement for such programs. This year's grant will fund targeted waste collections (Renton Recycle Days), Household Hazardous Waste Education school workshops, and staff representation costs. This grant is 100%reimbursable, resulting in no cost to the City. Projects under this grant must be completed by December 31, 2007. An amendment to CAG-03-160 is required to receive the funding. STAFF RECOMMENDATION: Approve a resolution authorizing the Mayor and City Clerk to sign an amendment to the existing King County- Suburban City Contract- Local Hazardous Waste 2007 Grant that authorizes the City's Solid Waste Utility to receive$25,038.18 in funding from the Local Hazardous Waste Management Program. H:\File Sys\SWU-Solid Waste Utility\SWU-09-LHWMP\SWU-09-0022-LHWMP Grant 2007\AB2007.doc/LKtp �ti`SY 0� PLANNING/BUILDING/ %se �� , PUBLIC WORKS DEPARTMENT • -c1,Nrro1 MEMORANDUM DATE: February 8, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: - v:-- Kathy Keolker, Mayor FROM: Gregg ZimmermaiLjk"dministrator STAFF CONTACT: Linda Knight, Solid Waste Coordinator(ext. 7397) SUBJECT: Amendment#3 to CAG-03-160: King County- Suburban City Contract- Local Hazardous Waste 2006 Grant ISSUE: Should the City execute Amendment#4 to CAG-03-160, King County- Suburban City Contract- Local Hazardous Waste 2007 Grant that authorizes the City's Solid Waste Utility to receive$25,038.18 in non-matching funds from the Local Hazardous Waste 'fir' Management Program to implement Household Hazardous Waste workshops for Renton's school children and collect targeted Household Hazardous Waste (HHW) at Special Recycling Events? RECOMMENDATION: Approve a resolution authorizing the Mayor and City Clerk to execute Amendment#4 to CAG-03-160, King County- Suburban City Contract- Local Hazardous Waste 2007 Grant that authorizes the City's Solid Waste Utility to receive $25,038.18 in funding from the Local Hazardous Waste Management Program. BACKGROUND SUMMARY: The City of Renton is a participant in the Local Hazardous Waste Management Program (Program). Fees collected by local jurisdictions and grant funds support the Program. The 2007 Program budget allows for reimbursement to suburban cities opting to implement hazardous waste programs that support Program goals. In addition, the Program allows the City to request reimbursement for travel and representation for expenses incurred by staff serving on Program committees. Currently, both Mayor Kathy Keolker and Linda Knight, Solid Waste Coordinator, serve on Program committees. In 2003, the City of Renton entered into an agreement with the Program that defined roles and responsibilities of each party and enabled the City's Solid Waste Utility to receive Council/2007 LHWMP Grant February 8,2007 Page 2 of 2 001 Program funding for implementation of hazardous waste programs that support Program `" goals. An amendment to the 2003 agreement is required for the City's Solid Waste Utility to continue to receive funding from the Program to implement hazardous waste collection and education projects. The 2007 scope of work provides for targeted household hazardous waste collection via two collection events (Renton Recycle Days), Household Hazardous Waste Reduction workshops provided to 30 elementary school classrooms, and expenses related to representation of Suburban Cities to the Program. CONCLUSION: The City's Solid Waste Utility is eligible to receive $25,038.18 in non-matching grant funds from the Local Hazardous Waste Management Program to implement local programs. In order to receive this funding, the City must execute an amendment to CAG-03-160. cc: Lys Hornsby,Utility Systems Director H:\File Sys\SWU-Solid Waste Utility\SWU-09-LHWMP\SWU-09-0022-LHWMP Grant 2007\Issue2007.doc/LKtp copThis form is available in alternate o ty Contract No. D37338D formats for people with disabilities Federal Taxpayer ID No. upon request. KING COUNTY CONTRACT FOR SERVICES WITH OTHER GOVERNMENT, INSTITUTION, OR JURISDICTION —2007 Department Seattle-King County Dept. of Public Health (a.k.a. Public Health—Seattle & King County) Division Environmental Health Services Contractor City of Renton Project Title Local Hazardous Waste Management Program Contract Amount$ 25,038.18 Contract Period Start date: January 1, 2007 End date: December 31, 2007 THIS CONTRACT is entered into by KING COUNTY (the "County"), and City of Renton (the "Contractor"), whose address is 1055 South Grady Way, Renton, Washington 98055. WHEREAS, the County has been advised that the following are the current funding sources, funding levels and effective dates: FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES Local Hazardous Waste Fund $25,038.18 1/1/07 to 12/31/07 Now and WHEREAS, the County desires to have certain services performed by the Contractor as described in this Contract, and as authorized by the 2007 Annual Budget. NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 1 of 15 INCORPORATION OF EXHIBITS The Contractor shall provide services and comply with the requirements set forth in the following attached exhibits, which are incorporated herein by reference: • Exhibit I: Scope of Work& Responsibilities • Exhibit II: Budget& Invoice • Exhibit III: Mission, Method, and Expectations • Exhibit IV: Certificate of Insurance and Additional Insured Endorsement II. TERM AND TERMINATION A. This Contract shall commence on the 1st day of January 2007, and shall terminate on the 31st day of December 2007, unless extended or terminated earlier, pursuant to the terms and conditions of the Contract: B. This Contract may be terminated by the either party without cause, in whole or in part, prior to the date specified in Subsection H.A. above, by providing the other party thirty (30)days advance written notice of the termination. C. The County may terminate this Contract, in whole or in part, upon seven (7) days advance written notice in the event: (1) the Contractor materially breaches any duty, obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Contract is terminated by the County pursuant to this Subsection II.C. (1), the Contractor shall be liable for damages, including any additional costs of procurement ot., similar services from another source. If the termination results from acts or omissions of the Contractor, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Contractor shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Contractor by the County. D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection II.A., the County may, upon written notification to the Contractor, terminate this Contract in whole or in part. If the Contract is terminated as provided in this Subsection: (1) the County will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination; and (2) the Contractor shall be released from any obligation to provide such further services pursuant to the Contract as are affected by the termination. Funding or obligation under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in the Contract. Should such appropriation not be approved, this Contract will terminate at the close of the current appropriation year. E. The Contractor may terminate this Contract upon seven (7) days written notice, should the County commit any material breach of this Contract. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 2 of 15 F. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either party may have in the event that the obligations, terms, and conditions set forth in this Contract are breached by the other party. III. COMPENSATION AND METHOD OF PAYMENT A. The County shall reimburse the Contractor for satisfactory completion of the services and requirements specified in this Contract, payable in the following manner: Upon receipt and approval of a signed invoice as set forth in Exhibit II that complies with the budget set forth therein. B. The Contractor shall submit an invoice and all accompanying reports as specified in the attached exhibits not more than 60 working days after the close of each indicated reporting period. The County will initiate authorization for payment after approval of corrected invoices and reports. The County shall make payment to the Contractor not more than 45 days after a complete and accurate invoice is received. C. The Contractor shall submit its final invoice and all outstanding reports within 90 days of the date this Contract terminates. If the Contractor's final invoice and reports are not submitted by the day specified in this subsection, the County will be relieved of all liability for payment to the Contractor of the amounts set forth in said invoice or any subsequent invoice. D. When a budget is attached hereto as an exhibit, the Contractor shall apply the funds received from the County under this Contract in accordance with said budget. The contract may contain separate budgets for separate program components. The Contractor shall request prior approval from the County for an amendment to this Contract when the cumulative amount of transfers among the budget categories is expected to exceed 10% of the Contract amount in any Contract budget. Supporting documents necessary to explain fully the nature and purpose of the amendment must accompany each request for an amendment. E. If travel costs are contained in the attached budget, reimbursement of Contractor travel, lodging, and meal expenses are limited to the eligible costs based on the following rates and criteria. 1. The mileage rate allowed by King County shall not exceed the current Internal Revenue Service (IRS) rates per mile as allowed for business related travel. The IRS mileage rate shall be paid for the operation, maintenance and depreciation of individually owned vehicles for that time which the vehicle is used during work hours. Parking shall be the actual cost. When rental vehicles are authorized, government rates shall be requested. If the Contractor does not request government rates, the Contractor shall be personally responsible for the difference. Please reference the federal web site for current rates: http://www.gsa.gov. 2. Reimbursement for meals shall be limited to the per diem rates established by federal travel requisitions for the host city in the Code of Federal Regulations, 41 CFR § 301, App.A. %we 3. Accommodation rates shall not exceed the federal lodging limit plus host city taxes. The Contractor shall always request government rates. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 3 of 15 4. Air travel shall be by coach class at the lowest possible price available at the time the County requests a particular trip. In general, a trip is associated with a particular work activity of limited duration and only one round-trip ticket, pE person, shall be billed per trip. IV. INTERNAL CONTROL AND ACCOUNTING SYSTEM The Contractor shall establish and maintain a system of accounting and internal controls which complies with applicable, generally accepted accounting principles, and governmental accounting and financial reporting standards. V. DEBARMENT AND SUSPENSION CERTIFICATION Agencies receiving federal funds that are debarred, suspended, or proposed for debarment are excluded from contracting with the County. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, or proposed for debarment by any Federal department or Contractor. The Contractor also agrees that it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for debarment by any Federal department or Contractor. For more information on suspension and debarment, see Federal Acquisition Regulation 9.4. VI. MAINTENANCE OF RECORDS/EVALUATIONS AND INSPECTIONS A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds ancriair compliance with this Contract. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section XIII. below, the Contractor shall maintain the following: 1. Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Contract; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate on this Contract, and any other information necessary to document the actual use of and payments to subcontractors and suppliers in this Contract, including employment records. The County may visit, at any mutually agreeable time, the site of the work and the Contractor's office to review the foregoing records. The Contractor shall provide every assistance requested by the County during such visits. In all other respects, the Contractor shall make the foregoing records available to the County for inspection and copying upon request. If this Contract involves federal funds, the Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the contract documents. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 4 of 15 C. The records listed in A and B above shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of Now the Archivist in accordance with Revised Code of Washington (RCW)Chapter 40.14. D. The Contractor shall provide right of access to its facilities—including those of any subcontractor assigned any portion of this Contract pursuant to Section XII—to the County, the state, and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Contract. The County will give advance notice to the Contractor in the case of fiscal audits to be conducted by the County. E. The records and documents with respect to all matters covered by this Contract shall be subject at all time to inspection, review, or audit by the County and/or federaVstate officials so authorized by law during the performance of this Contract and six(6) years after termination hereof, unless a longer retention period is required by law. F. The Contractor agrees to cooperate with the County or its agent in the evaluation of the Contractor's performance under this Contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.17. G. The Contractor agrees that all information, records, and data collected in connection with this Contract shall be protected from unauthorized disclosure in accordance with applicable state and federal law. VII. AUDITS A. If the Contractor is a non-profit organization, as defined in OMB Circular A-133, and expends a total of $500,000 or more in federal financial assistance and has received federal financial assistance from the County during its fiscal year, it shall have an independent audit conducted of its financial statement and condition, which shall comply with the requirements of GAAS (generally accepted auditing standards); GAO's Standards for Audits of Governmental Organizations, Programs, Activities, and Functions; and OMB Circular A-133, as amended, and as applicable. The Contractor shall provide a copy of the audit report to each County division providing financial assistance to the Contractor no later than six (6) months subsequent to the end of the Contractor's fiscal year. The Contractor shall provide to the County its response and corrective action plan for all findings and reportable conditions contained in its audit. When reference is made in its audit to a "Management Letter" or other correspondence made by the auditor, the Contractor shall provide copies of those communications and the Contractor's response and corrective action plan. B. If the Contractor, for-profit or non-profit, receives in excess of$100,000 in funds during its fiscal year from the County, it shall provide a fiscal year financial statement prepared by an independent Certified Public Accountant or Accounting Firm within six (6) months subsequent to the close of the Contractor's fiscal year. C. If the Contractor is a municipal corporation, it shall submit to the County a copy of its annual report of examination/audit, conducted by the Washington State Auditor, within thirty (30) days of receipt, which submittal shall constitute compliance with subsection VILA. err D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 5 of 15 D. Additional audit or review requirements which may be imposed on the County will be passed on to the Contractor and the Contractor will be required to comply with any such requirements. VIII. CORRECTIVE ACTION If the County determines that a breach of contract has occurred, that is, the Contractor has failed to comply with any terms or conditions of this Contract or the Contractor has failed to provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A. The County will notify the Contractor in writing of the nature of the breach; The Contractor shall respond in writing within three (3) working days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the proposed completion date for bringing the Contract into compliance, which date shall not be more than ten (10)days from the date of the Contractor's response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B. The County will notify the Contractor in writing of the County's determination as to the sufficiency of the Contractor's corrective action plan. The determination of sufficiency of the Contractor's corrective action plan shall be at the sole discretion of the County; C. In the event that the Contractor does not respond within the appropriate time with a corrective action plan, or the Contractor's corrective action plan is determined by the, County to be insufficient, the County may commence termination of this Contract in whole or in part pursuant to Section II.C.; D. In addition, the County may withhold any payment owed the Contractor or prohibit the Contractor from incurring additional obligations of funds until the County is satisfied that corrective action has been taken or completed; and E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to Section II. Subsections B, C, D, and E. IX. DISPUTE RESOLUTION A. The parties shall use their best, good-faith efforts to cooperatively resolve disputes and problems that arise in connection with this Contract. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Contract while attempting to resolve the dispute under this section. B. If a dispute arises between the parties that cannot be resolved by direct negotiation, the dispute shall be submitted to a dispute board for a non-binding determination. Each party shall timely appoint one member to the dispute board. Those members shall jointly appoint an additional member. Any costs of the dispute board shall be split evenly between the two parties. The dispute board shall timely review the facts, Contract terms and applicable law and rules, and make its determination. Provided that each party and the dispute board act in a timely manner, the parties agree not to seek legal or equitable relief in the courts until the dispute board renders its determination. Thereafter, either party may seek legal or equitable relief in the courts. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 6 of 15 X. HOLD HARMLESS AND INDEMNIFICATION *Noe A. In providing services under this Contract, the Contractor is an independent Contractor, and neither it nor its officers, agents, employees, or subcontractors are employees of the County for any purpose. The Contractor shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees, subcontractors and/or others by reason of this Contract. The Contractor shall protect, indemnify, and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Contract. B. The Contractor further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this Contract by the Contractor, its officers, employees, agents, or subcontractors. This duty tO repay the County shall not be diminished or extinguished by the prior termination of the Contract pursuant to the Duration of Contract or the Termination section. C. The Contractor shall defend, indemnify, and hold harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the Contractor, its officers, employees, subcontractors and/or agents in its performance or non-performance of its obligations under this Contract In the event the County incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. D. The County shall defend, indemnify, and hold harmless the Contractor, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arise out of, or in any way result from, the negligent acts or omissions of the County, its officers, employees, or agents in its performance or non-performance of its obligations under this Contract. In the event the Contractor incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Contract. F. The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 7 of 15 XI. INSURANCE REQUIREMENTS A. By the date of execution of this Contract, the Contractor shall procure and maintain fc the duration of this Contract, insurance against claims for injuries to persons o damages to property which may arise from, or in connection with, the performance of work hereunder by the Contractor, its agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor may furnish separate certificates of insurance and policy endorsements for each subcontractor as evidence of compliance with the insurance requirements of this Contract. The Contractor is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Contractor, its agents, employees, officers, subcontractors, providers, and/or provider subcontractors to comply with the insurance requirements stated herein shall constitute a material breach of this Contract. B. Minimum Scope and Limits of Insurance By requiring such minimum insurance, the County shall not be deemed or construed to have assessed the risks that may be applicable to the Contractor under this Contract. The Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. Coverage shall be at least as broad as: 1. Commercial General Liability: Insurance Services Office form number(CG 00 01 current edition or its equivalent' covering COMMERCIAL GENERAL LIABILITY. Minimum Limit: $1,000,000 combined single limit per occurrence by bodily injury, personal injury, and property damage, and for those policies with aggregate limits, a $2,000,000 aggregate limit. 2. Professional Liability: Professional Liability, Errors, and Omissions coverage. In the event that services delivered pursuant to this Contract either directly or indirectly involve or require professional services, Professional Liability, Errors, and Omissions coverage shall be provided. Minimum Limit: $1,000,000 per claim and in the aggregate. 3. Automobile Liability: In the event that services delivered pursuant to this Contract require the use of a vehicle or involve the transportation of clients by Contractor personnel in Contractor-owned vehicles or non-owned vehicles, the Contractor shall provide evidence of the appropriate automobile coverage. Insurance Services Office form number(CA 00 01 current edition or its equivalent) covering BUSINESS AUTO COVERAGE, symbol 1 "any auto"; or the appropriate coverage provided by symbols 2, 7, 8, or 9. D37338D:City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 8 of 15 Minimum Limit: $1,000,000 combined single limit per accident for bodily injury and property damage. %r' 4. Workers' Compensation: Workers' Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this work by applicable federal or"Other States" state law. Minimum Limit: Statutory requirements of the state of residency. 5. Stop Gap/Employers Liability: Coverage shall be at least as broad as the protection provided by the Workers' Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the general liability policy. Minimum Limit: $1,000,000 C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to, and approved by, the County. The deductible and/or self-insured retention of the policies shall not apply to the Contractor's liability to the County and shall be the sole responsibility of the Contractor. D. Other Insurance Provisions The insurance policies required in this Contract are to contain, or be endorsed to contain, the following provisions: 1. Liability Policies (Except Workers Compensation and Professional/Errors and Omissions) a. The County, its officers, officials, employees, and agents are to be covered as additional insureds as respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Contract. (CG 2010 11/85 or its equivalent) b. The Contractor's insurance coverage shall be primary insurance as respects the County, its officers, officials, employees, and agents. Any insurance and/or self-insurance maintained by the County, its offices, officials, employees, or agents shall not contribute with the Contractor's insurance or • benefit the Contractor in any way. c. The Contractor's insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability. D37338D:City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 9of 15 MIN 2. All Policies a. Coverage shall not be suspended, voided, canceled, reduced in coverage or i .0100 limits, except by the reduction of the applicable aggregate limit by claims paid, until after forty-five(45)days prior written notice has been given to the County. b. Each insurance policy shall be written on an "occurrence" form; except that insurance on a "claims made" form may be acceptable with prior County approval. If coverage is approved and purchased on a "claims made" basis, the Contractor warrants continuation of coverage, either through policy renewals or the purchase of an extended discovery period, if such extended coverage is available, for not less than three (3) years from the date of Contract termination, and/or conversion from a "claims made"form to an "occurrence" coverage form. E. Acceptability of Insurers Unless otherwise approved by the County, insurance is to be placed with insurers with a Bests' rating of no less than A: VIII, or, if not rated with Bests, with minimum surpluses the equivalent of Bests' surplus size VIII. Professional Liability, Errors, and Omissions insurance may be placed with insurers with a Bests' rating of B+VII. Any exception must be approved by King County. If, at any time, the foregoing policies shall fail to meet the above minimum requirements the Contractor shall, upon notice to that effect from the County, promptly obtain a new policy, and shall submit the same to the County, with appropriate certificates and endorsements, for approval. F. Verification of Coverage The Contractor shall furnish the County certificates of insurance and endorsements required by this Contract. Such certificates and endorsements, and renewals thereof, shall be attached as exhibits to the Contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on forms approved by the County prior to the commencement of activities associated with the Contract. The County reserves the right to require complete, certified copies of all required insurance policies at any time. G. Municipal or State Contractor Provisions If the Contractor is a Municipal Corporation or a Contractor of the State of Washington and is self-insured for any of the above insurance requirements, a certification of self- insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this Section. H. Insurance for Subcontractors If the Contractor subcontracts any portion of this Contract pursuant to Section XIII, the Contractor shall include all subcontractors as insureds under its policies or shall require **4100 separate certificates of insurance and policy endorsements from each subcontractor. Insurance coverages provided by subcontractors as evidence of compliance with the D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 10 of 15 insurance requirements of this Contract shall be subject to all of the requirements stated herein. `err, I. All Coverages and Requirements Nothing contained within these insurance requirements shall be deemed to limit the scope, application and/or limits of the coverage afforded by said policies, which coverage will apply to each insured to the full extent provided by the terms and conditions of the policy(s). Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Contract. XII. ASSIGNMENT/SUBCONTRACTING A. The Contractor shall not assign or subcontract any portion of this Contract or transfer or assign any claim arising pursuant to this Contract without the written consent of the County. Said consent must be sought in writing by the Contractor not less than fifteen (15)days prior to the date of any proposed assignment. B. "Subcontract" shall mean any agreement between the Contractor and a subcontractor or between subcontractors that is based on this Contract, provided that the term "subcontract" does not include the purchase of (1) support services not related to the subject matter of this Contract, or(2)supplies. C. The Contractor shall include Sections IIID, IV, V, VI, VII, X, XI, XIII, XIV, and XX, in every subcontract or purchase agreement for services that relate to the subject matter of this Contract. *Nor D. The Contractor agrees to include the following language verbatim in every subcontract, provider agreement, or purchase agreement for services which relate to the subject matter of this Contract: "Subcontractor shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent act or omissions of subcontractor, its officers, employees, and/or agents in connection with or in support of this Contract. Subcontractor expressly agrees and understands that King County is a third party beneficiary to this Contract and shall have the right to bring an action against subcontractor to enforce the provisions of this paragraph." XIII. NONDISCRIMINATION The Contractor shall comply with all applicable federal, state and local laws regarding discrimination. XIV. NONDISCRIMINATION IN SUBCONTRACTING PRACTICES A. In accordance with the provisions of Washington Initiative 200, no County Minority and Women Business (M/WBE) utilization requirements shall apply to this Contract. No minimum level of M/WBE subcontractor participation or purchase from M/WBE certified vendors is required and no preference will be given by the County to a bidder or proposer for their M/WBE utilization or M/WBE status. The completion of County Nyri"' M/WBE forms which may be included in the Contract documents is not required. Provided, however, that any affirmative action requirements set forth in any federal D37338D: City of Renton 2007 SKCDPH-LHWMp Boilerplate Page 11 of 15 regulations or statutes included or referenced in the Contract documents will continue to apply. B. During the term of this Contract, the Contractor shall not create barriers to open and fair opportunities for M/WBEs to participate in all County contractsand to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the Contractor shall not discriminate against any person on the basis of race, color, creed, religion, sex, age, nationality, marital status, sexual orientation or the presence of any disability in an otherwise qualified disabled person. C. The Contractor shall maintain, until at least 12 months after completion of all work under this Contract, records and information necessary to document its level of utilization of M/WBEs and other businesses as subcontractors and suppliers in this Contract and in its overall public and private business activities. The Contractor shall also maintain, until 12 months after completion of all work under this Contract,all written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate in this Contract. The Contractor shall make such documents available to the County for inspection and copying upon request. If this Contract involves federal funds, Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the Contract documents. D. King County encourages the Contractor to utilize small businesses, including Minority- owned and Women-owned Business Enterprises("M/WBEs") in County contracts. The Washington State Office of Minority and Women's Business Enterprises(OMWBE)can provide a list of certified M/WBEs. Contact OMWBE office at(360) 753-9693 or on-line through the web site at www.wsdot.wa.qov/omwbe/. E. Any violation of the mandatory requirements of the provisions of this Section shall be a material breach of Contract for which the Contractor may be subject to damages and sanctions provided for by Contract and by applicable law. XV. CONFLICT OF INTEREST A. The Contractor agrees to comply with the provisions of KCC Chapter 3.04. Failure to comply with any requirement of KCC Chapter 3.04 shall be a material breach of this Contract, and may result in termination of this Contract pursuant to Section II and subject the Contractor to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Contractor acknowledges that if it is found to have violated the prohibition found in this paragraph, its current contracts with the county will be cancelled and it shall not be able to bid on any county contract for a period of two years. C. The Contractor acknowledges that for one year after leaving County employment, a former county employee may not have a financial or beneficial interest in a contract or , old grant that was planned, authorized, or funded by a county action in which the former county employee participated during county employment. Contractor shall identify at D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 12 of 15 the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Contract. Failure to identify current or former County employees involved in this transaction may result in the County's denying or terminating this Contract. After Contract award, the Contractor is responsible for notifying the County's Project Manager of current or former County employees who may become involved in the Contract any time during the term of the Contract. XVI. EQUIPMENT PURCHASE, MAINTENANCE,AND OWNERSHIP A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a cost of $2,000 per item or more, when the purchase of such equipment is reimbursable as a Contract budget item, is upon its purchase or receipt the property of the County and/or federal/state government. B. The Contractor shall be responsible for all such property, including the proper care and maintenance of the equipment. C. The Contractor shall ensure that all such equipment will be returned to the County or federaVstate government upon termination of this Contract unless otherwise agreed upon by the parties. D. The County will provide property tags so Contractor can mark property. The Contractor shall admit County staff to the Contractor's premises for the purpose of confirming property has been marked with County property tags. The Contractor shall establish and maintain inventory records and transaction documents (purchase requisitions, packing slips, invoices, receipts) of equipment purchased with Contract fir✓ funds. XVII. PROPRIETARY RIGHTS The parties to this Contract hereby mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the party that produces such material or article. If any patentable or copyrightable material or article should result from the work described herein and is jointly produced by both parties, all rights accruing from such material or article shall be owned in accordance with US Patent Law. Each party agrees to and does hereby grant to the other party, irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Contract. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor which are modified for use in the performance of this Contract. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor that are not modified for use in the performance of this Contract. XVIII. POLITICAL ACTIVITY PROHIBITED Now., None of the funds, materials, property, or services provided directly or indirectly under this Contract shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 13 of 15 XIX. KING COUNTY RECYCLED PRODUCT PROCUREMENT POLICY In accordance with King County Code 10.16, the Contractor shall use recycled paper for th production of all printed and photocopied documents related to the fulfillment of thitlie Contract. In addition, the Contractor shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical in the fulfillment of this Contract. XX. FUTURE SUPPORT The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted herein except as expressly set forth in this Contract. XXI. ENTIRE CONTRACT/WAIVER OF DEFAULT The parties agree that this Contract is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract unless stated to be such through written approval by the County, which shall be attached to the original Contract. XXII. CONTRACT AMENDMENTS Either party may request changes to this Contract. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Contract. XXIII. NOTICES Whenever this Contract provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of the Contractor and the project representative of the County department specified on page one of this Contract Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XXIV. SERVICES PROVIDED IN ACCORDANCE WITH LAW AND RULE AND REGULATION The Contractor and any subcontractor agree to abide by the laws of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted under this Contract, all of which are incorporated herein by reference. In the event that there is a conflict between any of the language contained in any exhibit or attachment to this Contract, the language in the Contract shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. D37338D:City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 14 of 15 XXV. APPLICABLE LAW No,,,. This contract shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. IN WITNESS HEREOF, the parties hereby agree to the terms and conditions of this Contract: KING COUNTY CONTRACTOR FOR King County Executive Signature Date NAME (Please type or print) Date Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY *ewe D37338D: City of Renton 2007 SKCDPH-LHWMP Boilerplate Page 15 of 15 c) Copies of invoices for expenditures or a financial statement prepared by the City's finance department. The financial statements should include vendor names, a description of services provided, date paid and a check or warrant number. 3. The City shall notify the Contract Administrator no later than December 15`h regarding the amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity,by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non-Hazardous Waste Manifest or similar form, associated with the transport of moderate risk waste collected through Program-funded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City's events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency,the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced—in part or in whole—with Program funds. The intent of this provision is to further strengthen this regional partnership in the public's mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Linda Knight at the City of Renton, 1055 South Grady Way, Renton, at(425)430-7397, (lknight@ci.renton.wa.us) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Administrator for resolution. B. Seattle-King County Department of Public Health 1. Seattle-King County Department of Public Health shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within forty-five(45)days of receiving a request for reimbursement from the City,the Contract Administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or Partial payment if the City's invoices are incomplete(a•g• they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. 2 of 4 C. Program Contacts Ken Armstrong Paul Shallow LHWMP Program Administrator LHWMP Contract Administrator 150 Nickerson Street, Suite 100 999 Third Avenue, Suite 700 Seattle, WA 98109 Seattle, WA 98104 206-352-8163 206-296-4751 ken.armstrong@,metrokc.gov paul.shallow@metrokc.gov 3 of 4 EXHIBIT II Budget/Invoice LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM From: The City of Renton 1055 South Grady Way Renton,WA 98055 To: Paul Shallow,LHWMP Contract Administrator Seattle-King County Department of Public Health 999 3`l Avenue, Suite 700 Seattle, WA 98104 Contract#D37338D Period of time: ,2007 to , 2007. In performance of a signed Contract between King County and the City of Renton,I hereby certify that the following expenses were incurred during the above-mentioned period of time. Signature Date Component Budget Current Expenses Previous Charges Balance Description $6,000.00 HHW Education Norge $9,038.18 HHW Collection Travel/Related Costs $10,000.00 $25,038.18 TOTAL For Health Department Use Only Local Hazardous Waste Management Program Approval: Paul Shallow Date 4 of 4 EXHIBIT III ,4001 Mission, Method, and Expectations Public Health Program Activities Provided by Community Partners A.Mission • The overall mission of Public Health—Seattle&King County is to provide public health services that promote health and prevent disease to King County residents, in order to achieve and sustain healthy people and healthy communities. B. Method • One of the key methods that Public Health—Seattle&King County uses to support this mission and extend the reach of public health program activities is to engage in contractual partnerships with community based organizations. This partnering activity increases access to needed and mandated health services, and enables community partner agencies and the people they serve to benefit from service models that are informed by sound public health principles and practices. Community partner organizations,with the support of funds provided through this contractual relationship, extend Public Health's activities to promote population health, according to goals and outcomes determined under state and national performance standards. Ned C. Expectations • Public Health expects that its community based contracting partners will perform contracted health services in accordance with the goals,performance measures, and accountability methods that are outlined in the program-specific exhibits that accompany this contract. ■ Public Health will provide professional and technical assistance to community partner organization program staff in order to support the development and maintenance of strong and effective program services. • Public Health and community partner organizations will collaborate in developing and performing program evaluation activities that will measure the effectiveness of program efforts, including efforts to measure the impact of program activities on the health status of residents of King County. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT #4 TO THE SUBURBAN CITY CONTRACT BETWEEN KING COUNTY AND THE CITY OF RENTON FOR THE 2007 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM. WHEREAS, the City of Renton, as part of its solid waste utility, is required to manage hazardous wastes; and WHEREAS, the City of Renton, in achieving its management responsibilities concerning hazardous waste, has programmed certain activities for 2007; and WHEREAS, King County is willing to reimburse the City for certain hazardous waste management activities for calendar year 2007; and WHEREAS, the Local Hazardous Waste Management Program has funds available to Now assist the City in managing hazardous waste; and WHEREAS, in 2003, the City approved and executed the contract, entitled"King County — Suburban City Contract—Local Hazardous Waste—2003"; and WHEREAS,the City has subsequently approved and executed Amendments#1, #2 and #3 to that Agreement, in 2004, 2005, and 2006; and WHEREAS, Amendment#4 to that Agreement modifies the scope of work, grant allocation, and timeline of the program; and WHEREAS, it is necessary to document the terms and conditions under which such reimbursement will be made to the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, Nil.„ WASHINGTON, DOES RESOLVE AS FOLLOWS: 1 RESOLUTION NO. SECTION I. The above findings are true and correct in all respects. -4104 SECTION H. The Mayor and City Clerk are hereby authorized to enter into Amendment#4 to the contract with King County, entitled"King County— Suburban City Contract—Local Hazardous Waste—2007," and any future Amendments to the contract. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1243:2/13/07:ma 2 r-77:-vn77)F37 c7:57 COZ: iCit Date Pl.-,f2 - , COMMITTEE OF THE WHOLE COMMITTEE REPORT February 26, 2007 Benson Hill Communities Notice of Intent to Commence Annexation 10%Petition (February 12, 2007) The Committee of the Whole recommends that Council set a public hearing date of March 12, 2007 regarding the Benson Hill Communities Notice of Intent to Commence Annexation. The Committee further recommends that at the conclusion of the public hearing, Council consider the annexation petition and resolution calling for an election which would authorize the City Clerk to transmit the petition and resolution to the Clerk of the King County Council, King County Records and Elections, and the State of Washington Boundary Review Board for King County. Toni Nelson, Council President cc: Marty Wine Alex Pietsch 'DOA Ert'GkSov) bhc cte report 022207.doc\ rev 01/05 bh Cra-a.w F�rwp .7 2 �,��;Za Cil. FINANCE COMMITTEE COMMITTEE REPORT Date -2-626- '€)? February 26, 2007 Business License Billing Cycle (Referred November 20, 2006) The Finance Committee was briefed on this issue and recommends that no changes be made to the current policy at this time. aD Don Persson, Chair 9."4 Denis W. Law, Vice-Chair Dan Clawson, Member C: Mike Bailey,Administrator Finance/IS COUNCIL FINANCE COMMITTEE REPORT February 26,2007 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on February 26, 2007, claim vouchers 257083-257550 and 2 wire transfers, totaling $2,285,858.68 , and 793 direct deposits, payroll vouchers 67518- 67782, and 1 wire transfer, totaling $2,514,022.88 . Dtin Persson, Chair ichl,(jo 1/4-i-va4tr Denis Law, Vice-Chair Dan Clawson, Member TRANSPORTATION/AVIATION COMMITTEE L ` ; .. , i COMMITTEE REPORT February 26, 2007 Addendum to AirO, Inc.'s Lease LAG 03-002 (Referred February 12, 2007) The Transportation/Aviation Committee recommends approval of an addendum to the AirO, Inc. lease agreement, LAG-03-002, to increase the building and ground lease rates. Using the Consumer Price Index-Urban for the•Seattle-Tacoma-Bremerton area to adjust the building lease rate, the rent increased from $25,930.44 to $28,114.06 per year, for the three-year period November 1, 2006, through October 31, 2009. Using a market appraisal to determine the current ground lease rate for November 1, 2006, through October 31, 2009, the ground lease rate shall increase from $30,420.63 to $41,720.25 the first year, and to $53,010.57 for the remaining two-year period ending October 31, 2009. This results in a combined annual rent of$81,124.63 plus leasehold tax. The Committee further recommends that the Mayor and City Clerk be authorized to sign the addendum to the lease agreement with AirO, Inc. ' T t A �+' Marcie Palmer,Palmer, Chair J / , andy Corman, Vice-Chair Don Persson, Member cc: Ryan Zulauf,Airport Manager Bruce Fisher,Airport Operations Specialist Susan Campbell-Hehr/Carolyn Currie,Airport Secretary Connie Brundage,Administrative Secretary TRANSPORTATION/AVIATION COMMITTEE ,y 1 &_ , /y COMMITTEE REPORT February 26, 2007 Temporary Closure of SW 34th Street (Referred February 12, 2007) The Transportation Committee recommends concurrence in the staff recommendation to approve the temporary closure of SW 34th Street across Springbrook Creek between Lind Avenue SW and Oakesdale Avenue SW during the construction of the SW 34th Street Culvert Replacement project. The road closure will remain in effect 24 hours a day for approximately ten weeks from June 2007 through°M,,1, with exact dat,I dependent on work progress. The Committee further recommends that the resolution regarding this matter be presented for reading and adoption. Marcie Palmer, Chair s � / ( -v andy Corman, Vice-Chair E-YCsi1 Don Persson, Member cc: Peter Hahn,PBPW Deputy Administrator,Transportation Lys Hornsby,Utility Systems Director Connie Brundage,Transportation Administrative Secretary PLANNING AND DEVELOPMENT COMMITTEE -. trif COMMITTEEE REPORT :, 7.7( `" `!si ,2 r February 12, 2007 Kennydale Blueberry Farm Comprehensive Plan Amendment and Rezone Request (Referred June 5, 2006) The Planning and Development Committee recommends concurrence in the staff recommendation to deny the request for an amendment to the Comprehensive Plan map. The property should remain in the Residential Low Density(RLD) land use designation. The Committee also recommends the following: • The property be rezoned to Residential-4 units per acre(R-4); • Special attention be paid to protecting critical areas on this site at such time as this property applies for development permits; and • Special attention be paid to impacts from those nearby parcels upon the critical areas on this property as the parcels around this property apply for development permits. The Committee further rec229�mmends that the ordinance regarding this matter be presented for first reading on February 12;2007. \ife4.40 s;C4/r'"e"ttor't4. Terri Briere, Chair Dan Clawson, Vice Chair Marcie Palmer, Member cc: Larry Warren Alex Pietsch Rebecca Lind Neil Watts Greg Zimmerman rTE 0 BY UTILITIES COMMITTEE COMMITTEE REPORT Date - February 26, 2007 Final Approval for the Wyman/SE 132"d Street(LA-05-003)Latecomer Agreement Request (February 5, 2007) The Utilities Committee recommends concurrence in the staff recommendation to grant a final 15-year latecomer agreement to Kevin Wyman for sewer main extension along SE 132nd Street. The Committee further recommends that staff be authorizd to finalize the latecomer agreement per City Code. Dan Clawson, Chair Ue/i4A- Terri Briere, Vice Chair De is W. Law, Member cc: Lys Hornsby,Utility Systems Director Dave Christensen,Wastewater and Technical Services Supervisor - ad412,ta CITY OF RENTON, WASHINGTON RESOLUTION NO. Sb'S7 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, RESCINDING A MORATORIUM ON SEWER AVAILABILITY FOR NEW SUBDIVISIONS WITHIN THE EAST RENTON PLATEAU POTENTIAL ANNEXATION AREA. WHEREAS,the City of Renton established a portion of the East Renton Plateau within its Potential Annexation Area; and WHEREAS,a citizen's group pursued potential annexation of that area, also known as the"Preserve Our Plateau Annexation Area" (POPA); and WHEREAS,the City of Renton declared a moratorium on sewer availability in Resolution No. 3 758 and extended by Resolutions Nos. 3783, 3 812 and 3845, to prevent vesting of subdivisions before the property could be annexed to Renton, and to provide adequate time for establishment of an annexation petition to be submitted to the City Council for its consideration; and WHEREAS,the King County Division of Records, Elections and Licensing held an election on February 8, 2007, for the residents of the POPA area to vote whether that portion of the East Renton Plateau would be annexed to the City of Renton; and WHEREAS, a majority of residents voted against annexation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION II. The moratorium on issuance of sewer availabilities for new subdivisions within the East Renton Plateau annexation area, as last extended by Resolution No. 3845, is hereby rescinded. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1244:2/20/07:tmj • 2 aelepta 1-,26-.0006,7 CITY OF RENTON, WASHINGTON RESOLUTION NO. .3e57 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH WSDOT FOR DESIGNING THE RELOCATION OF A WATER LINE IN BENSON ROAD, ENTITLED "UTILITY PRELIMINARY ENGINEERING AGREEMENT UT01130 WORK BY UTILITY". WHEREAS, RCW 39.34 authorizes cities and counties to enter into interlocal agreements, as necessary, to work together on issues requiring joint action of the parties; and WHEREAS, the state is planning the improvement of I-405 from approximately milepost 2.76 to milepost 3.12, along Benson Road; and WHEREAS, the improvements include the realignment of the I-405 overpass at Benson Road and the installation of new storm water detention and treatment facilities within existing City rights of way; and WHEREAS, a City waterline must be relocated in order to construct the improvements; and WHEREAS, the City has agreed to manage the design, permitting, environmental review and acquisition of the necessary utility easements required for the relocation of its water line; and WHEREAS, the City and state have agreed to share the preliminary engineering costs proportional to their respective property rights; and WHEREAS, the City and state intend to enter into a separate agreement for acquisition of easements and construction of the water line; 1 RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are authorized to enter into an interlocal agreement with the Washington State Department of Transportation entitled "Utility Preliminary Engineering Agreement UT0113 0 Work by Utility." PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1219:10/24/06:ma 2 detoptiof -#26-aao CITY OF RENTON, WASHINGTON RESOLUTION NO. 3e59 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT #4 TO THE SUBURBAN CITY CONTRACT BETWEEN KING COUNTY AND THE CITY OF RENTON FOR THE 2007 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM. WHEREAS, the City of Renton, as part of its solid waste utility, is required to manage hazardous wastes; and WHEREAS, the City of Renton, in achieving its management responsibilities concerning hazardous waste, has programmed certain activities for 2007; and WHEREAS, King County is willing to reimburse the City for certain hazardous waste management activities for calendar year 2007; and WHEREAS, the Local Hazardous Waste Management Program has funds available to assist the City in managing hazardous waste; and WHEREAS, in 2003,the City approved and executed the contract, entitled"King County — Suburban City Contract—Local Hazardous Waste—2003"; and WHEREAS,the City has subsequently approved and executed Amendments#1, #2 and #3 to that Agreement, in 2004, 2005, and 2006; and WHEREAS, Amendment#4 to that Agreement modifies the scope of work, grant allocation, and timeline of the program; and WHEREAS, it is necessary to document the terms and conditions under which such reimbursement will be made to the City; NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: 1 RESOLUTION NO. SECTION L The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into Amendment#4 to the contract with King County, entitled"King County— Suburban City Contract—Local Hazardous Waste—2007," and any future Amendments to the contract. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1243:2/13/07:ma 2 adlotid ,2-)4-07 CITY OF RENTON, WASHINGTON11OR A irG'5 RESOLUTION NO. ..#60 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE TEMPORARY CLOSURE OF SW 34TH STREET (BETWEEN LIND AVE. SW AND OAKESDALE AVE SW) TO ALL THROUGH TRAFFIC. WHEREAS, the City of Renton plans to install a new concrete box culvert and associated appurtenances at the 34th Street SW and Springbrook Creek crossing as part of the in- stream work for the SW 34th Street Culvert Replacement Project; and WHEREAS, it would be beneficial to the City and adjacent businesses to temporarily close the street during the in-stream work construction period; and WHEREAS, this temporary street closure will take place between June 15 and September 30, 2007, to be extended depending upon weather conditions; and WHEREAS, pursuant to City Code Section 9-9-3 the City Council is to authorize such closures by means of a Resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The City Council hereby authorizes the temporary closure of SW 34th Street to all through traffic across Springbrook Creek (between Lind Ave. SW and Oakesdale Ave. SW), to occur during the period June 15, 2007, to September 30, 2007, to be extended depending upon weather contingencies, to allow the contractor to install a concrete box culvert and all necessary appurtenances across Springbrook Creek. RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker-Wheeler, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: RES:1261 A:2/22/07:ma C:\DOCUME-1\MNeumann\LOCALS-1\Temp\1261 A.* Renton School Board Good News Announcements February 14, 2007 1. Four more Renton teachers, Becky Haver, Rhonda Cox-Mased, Esther Rich and Brian Teppner, recently earned the honor of becoming National Board Certified Teachers, joining the more than 1,300 teachers statewide who have completed the grueling year-long process, which includes creating a portfolio of work that documents performance in the classroom and completing a series of tests that measures knowledge in the subjects they teach. 2. As part of a continuing effort to improve pedestrian safety in school zones within city limits, the City of Renton Traffic Engineering Division is installing new yellow flashing lights onto the school zone signs. The lights will flash during arrival and dismissal times, alerting drivers to the 20 MPH speed limit. Also, radar activated "Your Speed" signs will be installed in front of schools to give drivers immediate feedback on actual speeds. These improvements are being funded through City of Renton sources and will be phased in over a three-year period. New equipment installed at Highlands Elementary School has had the desired impact on driving habits and as a result, student safety has improved. 3. Lindbergh High School senior Erica Carraway presented a fashion show entitled "Runway for a Cure" at Gilda's Club in Seattle on Sunday, Feb. 18th. Proceeds from the event will go to Gilda's Club, which is a safe house for individuals and families dealing with cancer. 4. Renton High School junior Elaine Jackson recently wrote a successful grant application, earning the school's Future Business Leaders of America (FBLA) program nearly $1,500 from the Fred Meyer Foundation. The monies will support FBLA's leadership activities, membership drives, and Web site design efforts. 5. Lindbergh High School Language Arts teacher Damion Heintschel was recently profiled in the latest edition of the Seattle University College of Education news magazine, Banner. Damion was chosen as the recipient of the Spirit of the College of Education Award, which is presented to the student who demonstrates excellence in academics. 6. Dimmitt Middle School eighth-graders Gabriel Dominguez, Amy Chao and Alicia Molina recently attended the National Young Leaders state conference. The students were nominated to attend the event because of good grades and leadership abilities. The conference offers students opportunities to enhance their leadership, communication, decision-making and goal-setting abilities. 7. Two McKnight Middle School students were recently selected to represent Washington state and the U.S. as student ambassadors to Australia. Courtney Guilbeault and Lauren Smith were nominated, interviewed and selected by the People to People Ambassador Program. They will travel to Australia for 15 days in the summer. 8. Lakeridge Elementary School fifth-grader Clara Krumin has been selected for the 2007 AAA School Safety Patrol Hall of Fame. Clara's name will be placed on a plaque at AAA Washington's corporate office in Bellevue and mentioned in the company's magazine. She will also be a guest of honor at a dinner and award ceremony at a Seattle Mariners baseball game in May. 9. The Nelsen Middle School Concert Chorus, under the direction of Brian Hoskins, will perform at Seattle's Paramount Theatre in mid-March for the Washington State Junior Achievement "Hall of Fame" induction ceremony. Nelsen's 66-member chorus will perform a variety of music focused on the power and hope of youth and will lead the audience in singing "America the Beautiful." 10. Sartori Education Center students John MacArthur and Jack Mudge, along with Hazen High School senior Nate Michael, recently swept the SkillsUSA Computer Maintenance Technology Competition held at Green River Community College. The competition included a written test, a job interview evaluation, a parts identification section, and a four-station computer troubleshooting section. 11. Highlands Elementary recently hosted over 175 students and parents for a "Family Math Night." Families learned about the Investigations math curriculum that the school is piloting and had the opportunity to learn and play math games with their children. Boeing Employee's Credit Union and Starbuck's participated as community sponsors. 12. Sartori Education Center recently held a tax preparation seminar for working Sartori students to teach the proper completion of tax forms and deductions. The seminar helped students transition from being students with part-time jobs to self-supporting young adults. (XL,e4,144.6e .- e67144121A41 02- (26- 8007 MARK HANCOCK PO Box 88811 Seattle, WA 98138 February 26, 2007 Renton City Council City of Renton 1055 S. Grady Way Renton, WA 98057 RE: Proposed Jet Center at Renton Airport Dear Councilmembers: As a contented resident of Kennydale for the past 7 years, I am here to speak to you about the jet center proposed for the airport, and give you some things to think about when you discuss it at your retreat later this week. Normally I support economic development, and know the importance of Renton having a vibrant and diverse economy that will ultimately benefit its citizens. But I cannot support economic development when it harms the quality of life in Renton to the extent that the jet center will. I am here because I want to sleep at night, no more and no less. The FAA will not allow Renton to restrict hours of use at the airport under any circumstances, and jets are noisy all-weather planes flying day and night, low over our homes. With that I see no opportunity for middle ground, and so I must oppose the jet center. Here are my thoughts: REBUTTAL TO PRO-JET STATEMENTS f The FAA is forcing us to accept the jets. While the airport is not allowed to turn away jets, it is not being forced to build a new facility for them. Jets are coming anyway. We will always have a few,but not many as long as we don't welcome them with a new service and maintenance facility. A new jet center will bring far more jets than we have now—so please let them set up their homes elsewhere. These are quiet jets. Not yet, and there is no such thing as a quiet jet, especially when they are under power taking off and landing, and low over your home. There may be jets that are quieter in the future, but let's wait until they are here and the noisy ones are retired before we consider welcoming them with a facility. de: 66‘1'4'i`,6 1- 2/26/07, Jet Center, page 2 The jet center will encourage quite jets. There are still plenty of noisy jets in service that will use a jet center—they won't turn them away. They are a business, intending to grow and prosper. A lease clause excluding certain types of jets probably won't get by the FAA. Trust us, it's all voluntary, we can control them better with an operation that can talk with them. No,just don't build them a facility in the first place. The FAA allows few controls or restrictions. There was a jet over our homes at 1:30 AM just last week on February 19 (in spite of the current sensitivities). That's a rare occurrence—let's keep it that way. There are bad users who want into the airport, and the FAA will force us to take them. The Renton Airport Advisory Committee(RAAC)was told by the airport manager last week that we are OK with the FAA. So what's up? It would seem that as long as the master plan process is underway, we should be OK and can avoid those users at this time. If not, how about an emergency master plan to tie things up until we are done; or expand an existing General Aviation lease? Let's see the letters from these users, and hear directly from the FAA. Please don't let scare tactics cause a premature decision for a jet center. We need to rush ... there is no rush ... We've heard both in the discussion lately... There are not that many jets. The jet center is a business, and it's their mission to grow. The corporate and charter jet market is growing, and close-to-the-city space is in demand (there's a reason other jurisdictions want to close urban airports—not hard to figure out why), so there will be pressure to expand the jet center. In addition, assuming Renton's rental rates are cheaper than Boeing Field, planes will relocate from there (and if King County and the Port of Seattle have their way, we could get all the small jets from Boeing Field some day). No matter how many jets there are, it is not acceptable to be awakened at night when it's not necessary to increase their number with a new facility in the first place. New flight approach over Lake Washington east channel alongside Mercer Island. It shifts more planes over toward Renton, and sound travels well over water. Even for Mercer Island, it shifts the noise from the center of the island over to the side and waterfront homes. Planes will still fly over the neighborhoods when they go in and out of that pattern. It is also an instrument approach, whereas over 90% of Renton's traffic is visual and there will be no incentive to fly down this more difficult curved approach. 1 Jets are better than light prop planes. Prop planes are fair weather fliers,mostly in the daytime and mostly in summer. Jets will fly at all times of the year, day and night. Fewer jets are better than more light planes. Jets waking you up at night year-round are worse than a few extra light planes on summer days. Light plane use has declined since 9/11, and will simply return to pre 9/11 levels (most of use were here then, so what's the big deal?). 2/26/07, Jet Center, page 3 The Boeing Field experience last summer was unique (older bigger jets,who like it better over there and went back). We saw the following: 1) they can use our airport if they want to, and 2) they do fly noisily at night low over our homes. If we build them a new facility in Renton, with competitive rates, some will certainly return. Then if the County and Port make it more difficult for them at Boeing Field, we'll get plenty more. Yes, Boeing Field has a longer runway,but don't forget we are closer to Bellevue and Redmond. The facility is touted as a corporate jet center. But a significant number of the jets could turn out to be recreational planes (smaller, with a limited number of seats, no bathroom, range/distance issues, etc.). The economic benefits to the City would be less. There is no "preferred" alternative—the consultant made that up. It's hard to buy this one. The City did not have the consultant study other options for use of airport land acceptable to the FAA(and does not seem to want to do so now), the City has not fixed the two flawed non jet alternatives that the consultant proposed(1&2), the City issued a jet center RFP before decisions were even made,the City has been expressing its jet center desire in the media for years, the City has abandoned the direction for the airport in the 2002 Business Plan in it's pursuit of the"maximize the economic engine" approach, etc. Most tellingly, it is true that there is no preferred airport master plan alternate, only because the process has been so carefully managed that there are no viable alternatives at all to the jet center on the table at this time—only 3 variations of a jet center. Jet center brings cachet, good stuff, to Renton. No, the jet center brings noise to Renton (how much cachet does Georgetown or SeaTac have, or any other city stuck under a flight path). They will park their planes and leave town. Other than a few mechanics, they will only bring low end service jobs for their rental cars and limos. Where are the numbers? Citizens can file noise complaints. When you're asleep in bed, you won't be able to see the plane when awakened, and even in daylight the registration numbers are about impossible to read. The airport tower is closed at night, and the FAA severely limits what can be done anyway. There are citizen complaints about the noise complaint process now. The Council should learn from the airport and citizens just how this process works, or doesn't. Environmental impacts will be studied during SEPA, and the public can comment then. By the time we get to SEPA, the City will have already selected the jet center—it will be too late for alternatives. Only one jet center will be studied, with comments limited only to that one proposal. There will certainly be a Determination of Non Significance (DNS), saying there are not enough jets to have a significant impact. The public input will be limited to only those items on the SEPA checklist(economics is not on that list), and a challenge to SEPA will probably just delay the project. 2/26/07, Jet Center,page 4 I/ JET CENTER SPECIFICS Jet center specifics are sadly lacking in the public discussion. We have heard there are 7, 12 or 40 jobs. We have heard that there won't be that many planes to worry about,but that there will be 10's of millions of dollars in indirect economic benefits. There are lots of questions: what are the details of the facility(you need that to run the numbers), how many jobs and what type (FTE's, salaries, etc.), how many planes are expected to come and go (and when), resident versus transient planes, lease rates, growth potential, etc. etc. There are 3 different jet center alternates—compare and contrast their details. Then compare and contrast the jet centers with the other possible uses for the airport land. In each case, what are both the direct and indirect numbers, the benefits, impacts, etc. Should a jet center operator build their own facility and get a long term lease of 20-30 years, or can the City build the structure and lease it out to an operator with a short term lease(e.g. 10 years) thereby giving the City a little more control over the operations and the future of the tenant. Here is the definition of a jet center from the City's May 2005 Airport Development Study: "An executive jet center is a Fixed Base Operation(FBO) that focuses on providing the services and facilities desired by corporate jet operators. Services include everything a traditional FBO provides and more. Examples of the services that might be provided are air charters, fuelling, aircraft repair and maintenance, aircraft parking and hangaring, aircraft rental, aircraft and parts sales,pilot shop, crew lounge, flight planning, flight instruction, catering, passenger lounge, conference facilities, rental cars, limousine service, and ground support services such as cleaning, deicing, towing, etc." PRIORITIES Is the City's position on the airport that it be"self-sustaining"or to "maximize this economic engine"? (we have heard/seen both in the public discussion) Should we build a jet center now, before airport approach improvements are made and while there are still so many noisy jets in the air, or tie up the land with other airport uses and reconsider the jet facility in 10-20 years. The FAA will allow other uses on airport land that have not been explored. Where is that list of uses, and why has the City not explored them? (e.g. light aircraft manufacturing, including parts, where there would be many good jobs without the jet center impacts—it's win-win...) How about an RFP to the Boeing suppliers in Kent and Auburn who would like to relocate closer to Boeing? 2/26/07, Jet Center, page 5 The City is proposing to open Pandora's Box, with something that will have major impacts once it is built, and given the FAA restrictions very little leverage for you to control. Jet noise is an issue all over the country. Just put the words - airport jet noise- into Google and you'll find cities struggling with it in small airports all over the US. You really want to sort this out before you bring the 800 pound gorilla into your midst. THE PROCESS The Renton Airport Advisory Committee (RAAC) has been charged with studying and selecting a new Airport Master Plan to forward on to the Council. They should not be asked to vote by the Council or their Chair until: 1) they have real alternatives to select from, and 2) the economics, impacts, and other questions are worked out and answered. This is not currently the case, as you will see below. They need clear direction from you. It is in the Council's interest to have the RAAC "do the work." The material before them now is lacking in specifics, so if they vote prematurely it will be a generic jet center that will go to the Council Aviation Committee, which would then be charged with sorting out the details before an informed decision could be made. There are no viable alternatives to the jet center left on the table for the RAAC to select from - only 3 variations on a jet center. How can some complain about "going back"in this process when: 1) there has never been a full exploration of the other various alternatives for use of airport land acceptable to the FAA that would have less impact, 2) when the only two that were proposed as alternatives to the jet center have been disqualified and there has been no effort to make them viable, and 3) now there are really no alternatives left at all—only 3 variations on a jet center. The original consultant report did carry two General Aviation light-plane alternatives, but they were "rejected as impractical" in the October 10, 2006 staff report, and have not been revisited and modified so as to become viable. Copies of the three jet center RFP responses should be produced. It is the only way to learn the details of what we're really talking about. They are not proprietary, since they were issued prior to a jet center option being selected, and there will need to be a new RFP based on a specific proposal after a Council decision. The City has a timeline schedule for the jet center approval process this year—it needs to be updated and made public. Mercer Island residents asked many questions in their open house, and their RAAC representative has also submitted them in writing to Renton. They have been promised an answer in 30 days. Many are similar to the questions asked by Renton residents in the November and January open houses, but most of them still remain unanswered. 2/26/07, Jet Center,page 6 There is no genuine two-way public discussion. The contact is made like a sales presentation, followed by formal questions and few answers. There were still people waiting to ask questions in both the January and Mercer Island open houses when they were terminated. There has been no open equal two-way debate, where both sides can sit down to present and debate their case. Instead it's been the minimum, in a carefully controlled and managed environment(e.g. The open house announcements never mentioned the possibility of jets, and implied that there were meaningful opportunities for future public input, thus discouraging attendance. Other reasons for the low turnouts include: one was held at Thanksgiving time, and the other on an icy night when people were told by the media to stay home.) No more public meetings are planned by the City of Renton(except maybe a few neighborhood association presentations). Yet there continues to be talk of other opportunities for public input. The only ones I am aware of would be a final public hearing on the last day in front of the full City Council, and a SEPA comment period. Neither of those is very satisfactory for a process that has been so controlled up to now, and has the potential to impact Renton so much. This is the sort of process that results in a massive, lengthy and emotional public hearing at the end. SEPA will certainly be a Determination of Non Significance (DNS). It will be easy to say there are not enough jets to have a significant impact. How many times do you have to be awakened at night before it becomes significant? SEPA does not address economics, yet that is the prime motivator behind the jet center proposal. Economic studies need to be done now before decisions are made, for jet center operations and for the direct/indirect economics that result in the City. The information in the public discussion is often contradictory, with unsubstantiated job/income numbers that need explaining. The obvious question is - are the economic benefits really significant enough to warrant the impacts? And what about alternatives other than a jet center? Neighborhood meetings have been promised, but not scheduled. They only meet quarterly, so the clock is ticking. The community has been told the process has been slowed down. Other than community neighborhood presentations, what will be done before the RAAC and Council are asked to make decisions? The RAAC "serves in an advisory capacity to the Mayor and City Council" (per the City webpage). Some members have voting positions, and others do not. It is odd that there are voting positions for both a Councilmember and a staff person, who are put in the position of making recommendations to themselves. This is inappropriate, and detracts from the neutral position the City is now trying to portray. 2/26/07, Jet Center,page 7 v SUMMARY In politics, you can determine the outcome by defining the discussion. That is what is happening here. There has been no real effort to find other alternatives to a jet center, and so there are no other viable alternatives left on the table to pick from—only a jet center in a few forms. There is no real public two-way discussion—only one sided presentations. Please don't settle for generalities—ask for the details. Don't take a statement on face value—ask for specifics and proof. Insist on answers to the questions before you make a decision. The documents cited above and a fairly complete collection of documents about the jet center issue can be found at www.nojets.org Please feel free to contact me if you have any questions or need details regarding the above. Thank you for your time and consideration of these comments. Sincerely, Mark Hancock cc: Toni Nelson Denis Law Terri Briere Dan Clawson Randy Corman Marcie Palmer Don Persson Mayor Keolker