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HomeMy WebLinkAboutAdden 4 CAG-1 7-206,Adden#4-19 3 Department of Community and Human Services Community Services Division King County (206) 263-9105 TTY Relay: 711 CONTRACT AMENDMENT DCHS / CSD /Community Development Contract No. 5957002 Project/Exhibit(s) Ill : Renton Healthy Housing Activities Original Contract Date 01/01/2017 Contractor City of Renton Amendment No. 4 Address 1055 South Grady Way Amendment Start Date 06/01/2019 Renton, WA 98055 Amendment Requested By: Amendment Effects: X Scope of Service Community Services Division X Time of Performance X Compensation Quincy Williams/ Project Manager Method of Payment PURPOSE Extend Contract end date to November 15, 2019 to allow Healthy Homes Project to expend remaining $5,371.61. Correct line item budget that inadvertenly removed $4,000 for King County Staffing. Note description from Dianne's August 5 email regarding this amendment. "I was talking to Misty this morning who pointed out that we didn't extend the performance period quite long enough in our III amendment. Finance won't let me invoice the remainder because the amendment is expired. So, looks like we have to do one for Healthy Housing also. We also need to clarify something that happened in the III amendment. If you look at invoice #7 (format created by Andrea) you can see that there was a line item for King County Staffing for $4,000. Unfortunately, amendment III put all the funds including the KC staffing into our purchased services, even though we had already booked $2,581.64 against those costs. Finance needs it put back in the contract." For this amendment all that needs to be changed is time of performance, not budget. (QW). A. STANDARD CONTRACT CHANGES No changes to funding table. City of Renton Page 1 of 2 2019 Contract Amendment-5957002 B. EXHIBIT CHANGES Exhibit III added $21,993. IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted on the date first above written. KING COUNTY CITY F RENTON Kr/k . �, �► - . ing CoGnty Executive Signature (`i Denis Law, Mayor Date NAME (Please type or print) a 3h c� Date Attest: n A. CMC,City Clerk ��N1lnlii�ilh I. SE AL = 1'II411NN -. City of Renton Page 2 of 2 2019 Contract Amendment-5957002 ®A oR© CERTIFICATE OF LIABILITY INSURANCE DATE(MM'DD`YYY„) 1/24/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Seattle-Alliant Insurance Services, Inc. NAME: Vicki Holaday 1420 Fifth Ave 15th Floor (A/C No.Ext): 206-204-9138 (N,No):206-204-9205 Seattle WA 98101 E-MAIL ADDRESS_vholaday@alliant.com INSURER(S)AFFORDING COVERAGE NAIC# -- --__- INSURERA:Safety National Casualty Corporation 15105 INSURED RENTONO-01 City of Renton INSURER B: -1055 S Grady Way INSURER C: Renton WA 98057-3232 INSURER D: — INSURER E: INSURER F: — COVERAGES CERTIFICATE NUMBER:1628376676 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR IADDIJSUBR: ! POLICY EFF POLICY EXP�— -- --- ------ LTR TYPE OF INSURANCE i INSD WAND POLICY NUMBER i(MM/DD,'YYYY)!(MM/DD/YYYY) LIMITS A COMMERCIAL Y GL4058201 EACH OCCURRENCE I $2,000.000 X CO )( 1/1/2019 1/1/2020 DAMAGE TO RENTED CLAIMS-MADE ; OCCUR PREMISES Ea occurrence $500.000 MED EXP(Any one person) $ I PERSONAL&ADV INJURY I $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE '� $4.000,000 PRO 7 - POLICY --._-; JECT _ LOC I,PRODUCTS-COMP/OP AGG-_-$4,000,000__--- ----.--_-- X OTHER: Per Member SeE-Insured Ret $250,000 AUTOMOBILE LIABILITY1 COMBINED SINGLE LIMIT . $ ---- L 1 Ea accident ANY AUTO � ---- BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident) $ _-_, AUTOS ONLY AUTOS ! ( _ 4. HIRED NON-OWNED PROPERTY DAMAGE $ _, AUTOS ONLY --_, AUTOS ONLY (Per accident), UMBRELLALIAB j OCCUR LEACH OCCURRENCE $ EXCESS LIAR _ .---CLAIMS-MADE `------ _---- $_-� AGGREGATE DED i : RETENTION$ $ WORKERS COMPENSATION : PER OTH- AND EMPLOYERS'LIABILITY Y/N ' ',._. STATUTE ; ER ANYPROPRIETOR/PARTNER/EXECUTIVE E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A r- (Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $ If yes,describe under r---- _ DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1 . DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached it more space is required) RE:Community Development Block Grant. King County Department of Community&Human Services is included as additional insured per policy provisions. CERTIFICATE HOLDER CANCELLATION I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. King County Department of Community& Human Services 401 5th Ave, Suite 510 Seattle WA 98104 AUTHORIZED REPRESE TIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2015/03) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM PRODUCTS/COMPLE I ED OPERATIONS LIABILITY COVERAGE FORM LIQUOR LIABILITY COVERAGE FORM POLLUTION LIABILITY COVERAGE FORM SCHEDULE Name of Additional Insured Person(s)or Organization(s): Person (s) or Organization(s) as required by written contract. Any individually scheduled Designated Additional Insured shall not be construed to override nor negate this blanket Designated Additional Insured. Designated Project,Location,or Work of Covered Operations: As per written contract or agreement with the above described person (s) or organization(s) . CHANGE SECTION II -WHO IS AN INSURED is amended to include: 4. The person(s) or organization(s) shown in the Schedule above with whom you have agreed in a written contract to provide insurance such as is afforded under this Coverage Form, is included as an Additional Insured subject to the below: a. Insurance for such Additional Insured(s)scheduled above shall be afforded only to the extent t hat such Additional Insured is liable for "bodily injury", "property damage" or "personal and advertising injury" caused by your acts or omissions while actively engaged in the performance of your ongoing operations involving the project(s), locations(s),or work designated in the Schedule and as specified in the contract between you and the above scheduled Additional Insured(s). b. The insurance afforded under this Coverage Form to such Additional Insured(s)applies only: (1) If the "occurrence" or offense takes place subsequent to the execution and effective date of such written contract:and, (2) While such written contract is in force, or until the end of the policy period, which ever occurs first. c. How Limits Apply to Additional Insured(s) The most we will pay on behalf of the Additional Insured(s) scheduled above is the lesser of: (1) The limits of insurance specified in the written contract or written agreement; or, (2) The Limits of Insurance provided by the Coverage Form. The amount we will pay on behalf of such Additional Insured(s)shall be a part of, and not in addition to, the Limits of Insurance shown in the Coverage Form Declarations and described in this section. Such amount will thus not increase the Limits of Insurance shown for the Coverage Form. SNGL 022 1111 Safety National Casualty Corporation Page 1 of 2 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. d. Obligations at the Additional Insured's Own Cost No Additional Insured will, except at their own cost,wluntarily make a payment,assume any obligation, or incur any expense, other than for first aid, without our consent. The Additional Insured(s)scheduled above shall be subject to all other conditions set forth in the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherw ise stated. (The information below is required onlywhenthis endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 01/01/2 019 Policy No. GL 4058201 Endorsement No. Insured WASHINGTON PUBLIC ENTITY GROUP (WAPEG) Premiums Included Insurance Company Safety National Casualty Corporation Countersigned By SNGL 022 1111 Safety National Casualty Corporation Page 2 of 2 EXHIBIT III CITY OF RENTON RENTON HEALTHY HOUSING PROGRAM (C17653 - 1127781) Contract No.: 5957002 Project No.: C17653 - 1127781 King County Project Manager: Kathy Tremper Agency Contact Person: Dianne Utecht Start Date: 07/01/2017 Telephone: 425-430-6655 End Date: 05/31/2018 Email: Dutecht@Rentonwa.gov WORK STATEMENT The City of Renton (hereinafter referred to as "the Contractor") agrees to provide funds to repair approximately seven homes owned by low- to moderate-income households in the City of Renton, as described in this Exhibit beginning on July 1, 2017, and completing these services by May 31, 2018. All such activities shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, rules and regulations, as are now in effect or hereafter may be amended. The total amount of reimbursement pursuant to this Exhibit shall not exceed $75,000 in King County Community Development Block Grant (CDBG) funds. Federal Award Identification Number (FAIN) B14-UC-530001/B15-UC-530001. II. PROGRAM DESCRIPTION The Healthy Housing Program will use CDBG funds to address moisture problems, minimize mold and other moisture related issues. A. Indicators The number of unduplicated households who receive Healthy Housing Program repairs in the City of Renton. B. Eligibility 1. Eligible clients shall have an annual gross family income that does not exceed the Moderate Income limits based on the applicable Family Size in the following 2017 United States Housing and Urban Development (HUD) Income Guidelines Table. Clients may self-certify in writing that their family income does not exceed the applicable limit. City of Renton Page 1 of 6 2017 Contract 5957002-Exh III 2017 HUD INCOME GUIDELINES Median Family Income =$96,000 Effective April 14,2017 30% MEDIAN 50% MEDIAN 80% MEDIAN FAMILY VERY LOW- MODERATE- SIZE LOWINCOME INCOME INCOME 1 $20,200 $33,600 $50,400 2 $23,050 $38,400 $57,600 3 $25,950 $43,200 $64,800 4 $28,800 $48,000 $72,000 5 $31,150 $51,850 $77,800 6 $33,450 $55,700 $83,550 7 $35,750 $59,550 $89,300 8 $38,050 $63,400 $95,050 2. The definition of family shall include all persons living in the same household who are related by birth, marriage or adoption and includes dependent children living away from home. The definition of income includes all sources of income required to be reported on Internal Revenue Service Form 1040. 3. Income guidelines may be adjusted periodically by HUD. The Contractor agrees to use updated income guidelines that shall be provided by the County. The County shall provide the updated guidelines to the Contractor electronically or by hard copy. 4. Services provided with funding under this Exhibit are limited to residents of Renton. 5. Eligible clients must have lived in their home for at least one year, must own their own home and are not planning to move for at least one year. C. Definitions 1. Healthy Housing Program will use CDBG funds to address moisture problems, minimize mold and other moisture related issues. 2. Healthy Housing repair is ventilation work to fix and prevent moisture problems in specific rooms, and/or roof replacement. D. Program Requirements July- Sept Oct- Dec Jan- Mar Apr- May Total 2017 2017 2018 2018 Number of unduplicated 0 2 2 3 7 Housing units 1. The Contractor shall use CDBG funds to provide Healthy Housing repair services for low- and moderate-income homeowners in the City of Renton. Funds shall be focused on addressing moisture problems via ventilation improvements or installations, and/or roof replacements. The Contractor agrees to serve, at minimum, the following: unduplicated number of households served under this Exhibit: City of Renton Page 2 of 6 2017 Contract 5957002-Exh III 2. The Contractor agrees to provide, at minimum, the following repairs: July- Sept Oct- Dec Jan- Mar Apr- May Total 2017 2017 2018 2018 Number of rooms with 0 2 4 9 15 ventilation installed or improved Number of roofs 0 2 1 0 3 repaired or replaced The funds provided under this Exhibit shall be used to pay for the costs associated with the provision of these units of service. 3. Environmental Review Records a. Renton Home Repair (MHR) city staff shall submit a Tier 3 Site Specific ER Review Request, and Lead Based Paint(LBP) Checklist, as applicable, to Housing and Community Development staff for every individual job. Work may not start until HCD staff has replied with a completed Tier 3 ER approval and notice-to-proceed email. b. The Tier 3 review includes analysis of Section 106: Historic Preservation and Archaeology, Contamination and Toxics, and Flood Disaster Protection Act. c. CD Coordinator will review and sign off on all Tier 3 Reviews. The HCD ER Specialist will then transmit the completed ER record to the City with the official determination as an attachment along with notice-to-proceed language embedded in the in body of the approval email. If any mitigation is required, it will be noted in the ER record and in the email transmittal. The email transmittal is considered the `electronic signature' by the transmitting party for purposes of moving the process forward. 4. Lead-Based Paint (LBP) Requirements a. The Contractor shall complete the HCD Supplementary Lead Based Paint Checklist for all repairs on houses built prior to 1978 and submit copies to HCD Project Manager along with the Tier 3 ER Request, as applicable. b. The Contractor shall procure a neutral third party lead based paint certified contractor hired specifically to assess LBP threshold determinations (with the exception of those activities that have been pre-determined to disturb below the minibus levels of paint). The sub-contractor(s) shall not complete the LBP work on homes they have assessed and shall refer his/her determinations back to the Contractor to coordinate all LBP housing repairs and clearance through King County HCD Staff. City of Renton Page 3 of 6 2017 Contract 5957002-Exh III c. The Contractor shall monitor job completion and LBP clearance of housing units per Housing Repair LBP standards as set forth in the Healthy Homes Lead Based Paint requirements and process. d. Lead Based Paint Records The Contractor shall maintain records documenting compliance with Regulations for Lead-Based Paint Poisoning Prevention in Certain Residential Structures at 24 Code of Federal Regulations (CFR) Part 35. Such records shall include, for each housing unit assisted under this Contract: i. Records evidencing that the housing repair was exempt pursuant to 24 CFR Part 35.115; or ii. Records evidencing that the scope of the housing repair work did not exceed the de minibus criteria at 24 CFR Part 35.1350(d) and that the Contractor provided the required pamphlet to the occupants of the housing unit pursuant to 24 CFR Part 35.910(b); or iii. Records evidencing that the housing repair work was completed in accordance with the procedures specified in 24 CFR Part 35, Subpart J including provision of required notices, and performance of evaluation and clearances. 5. Subcontracted Services a. In addition to the requirements of Section XX. of the Contract, the Contractor shall execute written agreements with each Contractor with which it subcontracts to provide services (hereinafter "Implementing Agency") and shall incorporate into such subcontracts the provisions in Section II.D., Program Requirements, of this Exhibit. b. The Contractor shall invoice the County for due and payable invoices of the Implementing Agency or for costs paid by the Contractor for goods, materials or services already provided. The Contractor shall invoice the County after the Implementing Agency has invoiced the Contractor. The Contractor shall include a copy of the Implementing Agency's invoice with its invoice submitted to the County. The Contractor shall ensure that all costs for which the Implementing Agency requests reimbursement are allowable in accordance with Office of Management and Budget 2 Code of Federal Regulations (CFR) 230 (formerly OMB Circular A-122) or 2 CFR 225 (formerly OMB Circular A-87), as applicable. c. The Contractor shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. 6. Copyright If this Contract results in any copyrightable material, King County reserves the right to royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work for governmental purposes. City of Renton Page 4 of 6 2017 Contract 5957002-Exh III 7. Public Information All marketing materials, news releases and other public notices related to projects funded under this Agreement shall include information identifying the source of funds as the City of Renton Community Development Block Grant Program. 8. Client Prioritization Process Clients for Healthy Housing program will come from the current housing repair assistance clients (low and moderate income). All clients in the housing repair program receive a housing assessment that documents the condition of the house, identifying marginal and defective items. Clients with actively leaking roofs and interior mold and moisture are identified. Clients are given a mold and moisture severity score (1-10 with 10 being maximum mold and moisture problems). They are also assessed on whether there is no, inadequate, marginal or good ventilation present. Generally, those with the highest scores will be considered for roof and/or ventilation replacement. If there are insufficient funds to replace a roof, then staff will consider whether ventilation installation or enhancement will effectively address the moisture issue. III. COMPENSATION AND METHOD OF PAYMENT A. The Contractor shall apply the following CDBG funds in accordance with the Line Item Budget below. The total amount of reimbursement pursuant to this Exhibit shall not exceed $75,000. 1. CDBG Funds CITY OF RENTON CDBG Funds - FAIN #B-14-UC-53-0001 $ 65,182 FAIN #B-15-UC-53-0001 $ 9,818 Total CDBG Funds: $ 75,000 2. Line Item Budget ¢", art " , s `+"5 .#�*.,.. ,.�, .�...;..."' '' '""''z.:�..,s.. 4 �A � '%5'` ^a'd r 10. • Purchased Services $71,000 Total CDBG Funds: $75,000 B. Billing Invoice Package 1. The Contractor shall submit a Billing Invoice Package (BIP) quarterly that consists of an invoice statement and other reporting requirements as stated in Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format approved by the County. City of Renton Page 5 of 6 2017 Contract 5957002-Exh III 2. All required reports must accompany the invoice statement in order to receive payment. 3. The Contractor shall submit invoices to the County in the form of a CDBG Program Voucher Reimbursement Request form. Such forms shall be signed by an authorized representative of the Contractor and shall be accompanied by copies of supporting documents. 4. The final 2017 voucher and reports shall be submitted no later than April 15, 2018. C. Method of Payment 1. The County shall reimburse the Contractor on a quarterly basis for actual expenditures in accordance with the Line Item Budget in Section III.A. 2. Payment to the Contractor may be withheld for any invoice in which the Contractor has not submitted the reports specified in Section IV., REPORTING REQUIREMENTS, of this Exhibit, or in which said reports are incomplete. 3. The Contractor shall advise the County quarterly of any changes in revenues from sources other than the County that are used to provide the services funded under this Exhibit. The Contractor agrees to re-negotiate performance requirements if the County determines that such changes are substantial. IV. REPORTING REQUIREMENTS The Contractor shall submit electronically the following data reports in a format and to an address provided by the County. A. The Contractor shall maintain a completed Environmental Review Request Form submitted to the King County Environmental Review Specialist, and place a photocopy with client's applications for repairs in the Contractor's Healthy Home Program file. B. The Contractor shall submit with each invoice a completed Project Activity Report Form, in a format provided by the County. C. The Contractor shall use the following methods to measure the indicator specified in Section II.D.1. of this Exhibit: Number of unduplicated households served. D. The Contractor shall submit with the final invoice a completed Project Funding Report form itemizing all funding used for the project, in a format provided by the County. City of Renton Page 6 of 6 2017 Contract 5957002-Exh III