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Council 05/15/2006
or AGENDA RENTON CITY COUNCIL l REGULAR MEETING May 15,2006 Monday, 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATIONS: a. Linyi, China Delegation b. Swearing-in of newly appointed Police Chief Kevin Milosevich c. Seattle-King County Department of Health 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review,and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Administrative, Judicial and Legal Services Department recommends adoption of a resolution supporting efforts to save the Spirit of Washington Dinner Train. Council concur. (See 9.c. for resolution.) b. Community Services Department submits CAG-05-185, Burnett Linear Park Play Area Renovation; and requests approval of the project, commencement of 60-day lien period, and release of retained amount of$4,607.53 to T.F. Sahli Construction, contractor, if all required releases are obtained. Council concur. c. Development Services Division recommends acceptance of a deed of dedication for additional right-of-way at Duvall Ave. NE to fulfill a requirement of the MB Short Plat(SHP-05-060). Council concur. d. Economic Development, Neighborhoods and Strategic Planning Department recommends approval to use$70,000 of unallocated year-end fund balance for public information efforts related to annexation and incorporation, and approval of a contract with PRR, Inc. to conduct the work. Refer to Finance Committee. e. Finance and Information Services Department recommends adoption of an ordinance that: amends the 2006 Budget by creating Fund 318, South Lake Washington Infrastructure Project; grants budget authority in the amount of$22,689,000; and gives authority to proceed with the project and its implementation steps. Refer to Finance Committee. f. Finance and Information Services Department recommends approval of an interlocal joint purchasing agreement with the City of Tacoma. Council concur. (See 9.a. for resolution.) g. Finance and Information Services Department requests authorization for temporary interfund loans. Refer to Finance'Committee. l h. Human Resources and Risk Management Department recommends reclassification of positions in the Finance and Information Services; Economic Development,Neighborhoods and Strategic Planning; Administrative,Judicial and Legal Services; Planning/Building/Public Works; and Fire Departments. Refer to Finance Committee. (CONTINUED ON REVERSE SIDE) dr i. Transportation Systems Division recommends approval of an agreement for a$76,400 grant from Washington State Department of Transportation for the Airport Maintenance Dredging and Shoreline Mitigation Project Phase I. Council concur. (See 9.b. for resolution.) j. Transportation Systems Division recommends approval of Supplemental Agreement No. 1 to CAG-06-079,contract with DMJM-Harris for construction management services in the amount of$1,597,500 for the South Lake Washington roadway infrastructure improvements. Council concur. k. Utility Systems Division recommends approval of a water and wastewater billing adjustment for customers who experience excessive bills due to water leaks. Refer to Utilities Committee. 7. CORRESPONDENCE a. Letter from Sara Lotto, 1023 Lynwood Ave. NE, Renton, 98056,opposing high density zoning in the Highlands area. b. Letter from Gwendolyn High,President of Citizens'Alliance for a Responsible Evendell,PO Box 2936,Renton, 98056, requesting extension of the sewer moratorium for new subdivisions within the East Renton Plateau Potential Annexation Area, which expires 6/5/2006. 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Community Services Committee: Patricia Pepper Appointment to Municipal Arts Commission 9. RESOLUTIONS AND ORDINANCES Resolutions: a. Joint purchasing agreement with City of Tacoma(see 6.f.) b. WSDOT grant for Airport Maintenance Dredging and Shoreline Mitigation Project(see 6.i.) c. Supporting efforts to save the Spirit of Washington Dinner Train(see 6.a.) emk, Ordinances for second and final reading: a. Approving the Akers Farms Annexation(1st reading 5/8/2006) b. Establishing R-8 zoning for the Akers Farms Annexation(1st reading 5/8/2006) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. EXECUTIVE SESSION(property transactions) 13. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:30 p.m. Potential Sister City Relationship Council Chambers Approximately 6:00 p.m. Puget Sound Regional Council Vision 20/20+20; 1st Quarter Financial Report r oow CITY COUNCIL May 15, 2006 City Clerk Division Referrals FINANCE COMMITTEE Funding and contract with PRR, Inc. for public information efforts related to annexation& incorporation 2006 Budget amendment for South Lake Washington infrastructure improvements Temporary interfund loans Reclassification of Positions MAYOR AND CITY CLERK Execute joint purchasing agreement with City of Tacoma Execute WSDOT grant agreement for Airport Maintenance Dredging& Shoreline Mitigation Project UTILITIES COMMITTEE Billing adjustments for water leaks Letter from Gwendolyn High re: East Renton Plateau potential annexation area sewer moratorium RENTON CITY COUNCIL Regular Meeting May 15, 2006 Council Chambers Monday, 7:00 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF RANDY CORMAN, Council President; TONI NELSON; DAN CLAWSON; COUNCILMEMBERS DENIS LAW; TERRI BRIERE; MARCIE PALMER; DON PERSSON. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; ALEX PIETSCH, Economic Development Administrator; BEN WOLTERS, Economic Development Director; TERRY HIGASHIYAMA, Community Services Administrator; INTERIM CHIEF LARRY RUDE, Fire Depaitment; LINDA HERZOG, Interim Assistant to the CAO; CHIEF KEVIN MILOSEVICH, COMMANDER KENT CURRY, COMMANDER KATIE MCCLINCY, COMMANDER CHARLES MARSALISI,and COMMANDER FLOYD ELDRIDGE, Police Department. SPECIAL Bill Taylor, Greater Renton Chamber of Commerce President/CEO, welcomed PRESENTATIONS the delegates from the City of Linyi, People's Republic of China, who are here " AJLS: Linyi, China Delegation to formalize relationships between their City, the Chamber of Commerce, and Visit the City of Renton. He reported that Linyi is a 2,500-year-old city in the Shandong Province,which encompasses an area of 6,500 miles and has a population of 10,100,000. Mr. Taylor introduced Linyi Mayor Lian Chengmin, who expressed pleasure with the delegation's visit to Renton. He stated that Linyi is looking forward to a long Sister City relationship with Renton, and to more discussion on the topics of economic development, trade, and culture. Additionally, Mayor Lian extended an invitation for Mayor Keolker and a Renton delegation to visit the City of Linyi, and he wished Renton a prosperous future. Mayor Keolker thanked the delegation for visiting the City of Renton, saying that she looks forward to exploring opportunities for mutual economic development. Police: Swearing-In of New Mayor Keolker administered the oath of office to Kevin Milosevich,newly Chief Kevin Milosevich appointed Chief of Police. Chief Milosevich expressed his appreciation for the opportunity to serve as Police Chief. RECESS MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL RECESS FOR FIVE TO TEN MINUTES. CARRIED. Time: 7:13 p.m. The meeting was reconvened at 7:23 p.m.; roll was called; all Councilmembers present. King County: Public Health Julia Patterson, Metropolitan King County Councilmember for District 5, Department, 2006 Health introduced Dr. Charissa Fotinos, Seattle-King County Public Health 00146, Report Department Medical Director, who presented an overview of the 2006 Health of King County report. Dr. Fotinos stated that the report examined health outcomes and health-related behaviors, using data sources such as vital records, surveys, hospital discharge data, reportable conditions, and census information. May 15,2006 Renton City Council Minutes Page 159 Dr. Fotinos reported that chronic diseases are the leading causes of death and illness in King County. The more common chronic diseases include cancer, heart disease, stroke, lung diseases, and diabetes. She noted that the prevalence of diabetes among adults is increasing,particularly in South King County, and HIV infection has now become a chronic condition(AIDS moved from the 8th to the 14th leading cause of death). Dr. Fotinos further noted that access to care is decreasing,and that excessive alcohol use is higher in King County than the rest of Washington and the nation. Continuing, Dr. Fotinos reviewed the improvements in health,pointing out that mortality is decreasing, smoking is declining, motor vehicle injuries are dropping, firearm deaths are lower, and adolescent births are declining. Additionally, she reviewed the large and persistent disparities in health status and access to health care across racial and ethnic groups, income groups, areas of King County, and sexual orientation. Dr. Fotinos listed what can be done to improve the health of King County, including working towards assuring universal health coverage and access to health care,building homes and communities that support physical activity and provide healthy indoor environments, and addressing social factors that affect health. Dr. Fotinos responded to Councilmember inquiries regarding drinking and driving, asthma, inactivity rates, and population shifts and growth. In conclusion, King County Councilwoman Patterson highlighted the disparity between life expectancy and the various racial and ethnic groups. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2006 and beyond. Items noted included: * The City of Renton is hosting the Exhibition of Sacred Art de la Basilica de la Virgin de Talpa de Allende, Jalisco, Mexico at the Renton Community Center from May 21st to 28th. * Washington State Department of Transportation will hold a public meeting at the Renton Community Center on May 23rd to discuss the Tukwila to Renton portion of the I-405 project (I-5 to SR-169). * Last week the Renton Senior Activity Center presented its 27th Annual Senior Stage Revue at Carco Theatre. AJLS: Seattle Seahawks Mayor Keolker announced that the Seattle Seahawks national football team is Headquarter Relocation to moving its headquarters to Renton. Renton AUDIENCE COMMENT J. Paul Blake, 17627 133rd Pl. SE, Renton, 98058,requested the City's support Citizen Comment: Blake- for initiating the petition process to annex the Fairwood area into Renton's Fairwood Incorporation boundaries. He stated that the King County Boundary Review Board(BRB) recently recommended against the incorporation of the proposed City of Fairwood. Mr. Blake pointed out that the BRB determined that incorporation is not financially sustainable, and he noted some of the fiscal problems associated with the potential incorporation. Mr. Blake reviewed Renton's recent economic developments such as the Seattle Seahawks headquarter relocation and the IKEA store redesign, saying that a greater Renton will make an even better Fairwood. May 15,2006 Renton City Council Minutes Page 160 .,, MOVED BY CORMAN, SECONDED BY LAW, COUNCIL ALLOW THE SPEAKER TWO ADDITIONAL MINUTES FOR HIS COMMENTS. CARRIED. Mr. Blake stated that annexation movement supporters intend to organize efforts and collaborate, and he seeks the City's support for initiating the petition process to annex the Fairwood area into Renton. Citizen Comment: Hulten- Bill Hulten, 13836 SE 158th St., Renton, 98058, indicated that he recently Maplewood Estates,Potential spoke with a number of people within the Maplewood Estates development, Annexation to Renton which is contiguous (southeasterly) to the proposed Maplewood Addition Annexation, and reported that a majority of those he spoke with favored annexation of Maplewood Estates to Renton, and showed a lack of interest in becoming part of the Fairwood Incorporation. Citizen Comment: Petersen- Inez Petersen, 3306 Lake Washington Blvd. N.,#3, Renton, 98056, Highlands Area recommended a modified urban village approach for the Highlands area Redevelopment redevelopment,which involves the following: flexible zoning that allows private property owners to decide their own futures; no declaration of blight; zoning that would not create non-conforming property; higher densities that coexist aesthetically with existing single-family dwellings and duplexes; opportunities for property owners to develop to higher densities,remodel their properties, or voluntarily sell to a developer; creation of low interest loans for property improvement; creation of a neighborhood maintenance covenant; allocation of police patrols commensurate with the population; and review of the City's code enforcement process. Councilman Clawson clarified that what is anticipated with the proposed rezoning is not the creation of non-conforming properties but the creation of legal non-conforming properties. Citizen Comment: McOmber- Howard McOmber, 475 Olympia Ave. NE, Renton, 98056,noted his interest in Highlands Area the outcome of the Council workshop scheduled for May 17th. Pointing out Redevelopment, Council that major decisions are being made regarding the well-established Highlands Workshop neighborhood, he expressed the need for open mindedness about alternative solutions. Additionally, Mr. McOmber indicated his preference that single- family homes and duplexes remain legal and conforming. He urged the City not to rush the redevelopment process. Council President Corman explained that the meeting on May 17th is a workshop for Council to receive information, and Council will not be making any decisions. He reported that the location of the workshop was changed to the Council Chambers,and it will be taped and cablecast. Mr. Corman noted that although the public is welcome to attend, public testimony will not be taken at the workshop. He also noted that there will be further opportunity for audience comment before Council formally takes any action on the matter. Councilwoman Briere added that the information provided at the workshop will bring all Councilmembers up-to-date on the issues. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. AJLS: Spirit of Washington Administrative, Judicial and Legal Services Department recommended adoption Dinner Train, Supporting of a resolution supporting efforts to save the Spirit of Washington Dinner Resolution Train. Council concur. (See page 162 for resolution.) May 15, 2006 Renton City Council Minutes Page 161 CAG: 05-185,Burnett Linear Community Services Department submitted CAG-05-185, Burnett Linear Park Park Play Area Renovation, Play Area Renovation; and requested approval of the project,commencement TF Sahli Construction of 60-day lien period, and release of retained amount of$4,607.53 to T.F. Sahli Construction, contractor, if all required releases are obtained. Council concur. Development Services: MB Development Services Division recommended acceptance of a deed of Short Plat, ROW Dedication, dedication for additional right-of-way at Duvall Ave.NE to fulfill a Duvall Ave NE, SHP-05-060 requirement of the MB Short Plat. Council concur. EDNSP: Annexation Economic Development,Neighborhoods and Strategic Planning Department Community Outreach, PRR recommended approval to use $70,000 of unallocated year-end fund balance for Inc Contract public information efforts related to annexation and incorporation,and approval of a contract with PRR, Inc. to conduct the work. Refer to Finance Committee. Budget: 2006 Amendments, Finance and Information Services Department recommended adoption of an South Lake Washington ordinance that: amends the 2006 Budget by creating Fund 318, South Lake Infrastructure Improvements Washington Infrastructure Project; grants budget authority in the amount of (The Landing) $22,689,000; and gives authority to proceed with the project and its implementation steps. Refer to Finance Committee. Finance: Joint Purchasing Finance and Information Services Department recommended approval of an Agreement, City of Tacoma interlocal joint purchasing agreement with the City of Tacoma. Council concur. (See page 162 for resolution.) Finance: Temporary Interfund Finance and Information Services Department requested authorization for Loans temporary interfund loans. Refer to Finance Committee. Human Resources: Human Resources and Risk Management Department recommended ARIN Reclassification of Positions reclassification of positions in the Finance and Information Services; Economic Development,Neighborhoods and Strategic Planning; Administrative, Judicial and Legal Services; Planning/Building/Public Works; and Fire Departments. Refer to Finance Committee. Airport: Maintenance Transportation Systems Division recommended approval of an agreement for a Dredging& Shoreline $76,400 grant from Washington State Department of Transportation for the Mitigation, WSDOT Grant Airport Maintenance Dredging and Shoreline Mitigation Project Phase I. Council concur. (See page 162 for resolution.) CAG: 06-079, South Lake Transportation Systems Division recommended approval of Supplemental Washington Infrastructure Agreement No. 1 to CAG-06-079, agreement with DMJM-Harris for Improvements, DMJM-Harris construction management services in the amount of$1,597,500 for the South Lake Washington infrastructure improvements. Council concur. Utility: Billing Adjustments Utility Systems Division recommended approval of a water and wastewater for Water Leaks billing adjustment for customers who experience excessive bills due to water leaks. Refer to Utilities Committee. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Sara Lotto, 1023 Lynnwood Ave.NE, Renton, Citizen Comment: Lotto- 98056, opposing high density zoning in the Highlands area. She expressed Highlands Area concern that high density levels will result in the creation of blight conditions, Redevelopment and decrease the value of existing houses. Afti Councilman Clawson indicated that the proposed zoning for the Highlands area is mostly medium density,with some high density in the Center Village May 15,2006 Renton City Council Minutes Page 162 o'"' commercial area, and in the residential areas in association with a development plan for affordable housing. Citizen Comment: High- Correspondence was read from Gwendolyn High,President of Citizens' Sewer Moratorium in East Alliance for a Responsible Evendell,PO Box 2936,Renton, 98056,requesting Renton Plateau PAA extension of the sewer moratorium for new subdivisions within the East Renton Plateau Potential Annexation Area, which expires 6/5/2006. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THIS CORRESPONDENCE TO THE UTILITIES COMMITTEE. CARRIED. Added At the request of Council President Corman, a letter was read from Elizabeth A. Citizen Comment: Rogers- Rogers, 2300 Jefferson Ave. NE, #B-108, Renton, 98056, stating that although Highlands Area she does not have a clear position on the issue of the Highlands redevelopment Redevelopment effort, she favors the cleaning up of dilapidated properties, controlled development, and reasonable growth. She expressed concern that Renton's desire to attract upscale development may outweigh the concerns of residents regarding overcrowding, traffic congestion, water quality, and displacement. Council: Correspondence Council President Corman commented on the handling of Council correspondence, specifically the inclusion of correspondence on the Council meeting agenda, and the need to review correspondence related policies and processes. UNFINISHED BUSINESS Community Services Committee Chair Nelson presented a report Community Services recommending concurrence in the staff recommendation to approve Mayor Committee Keolker's appointment of Patricia Pepper to the Municipal Arts Commission for A"" Appointment: Municipal Arts a three-year term expiring 12/31/2008. MOVED BY NELSON, SECONDED Commission BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution#3808 A resolution was read authorizing the Mayor and City Clerk to enter into an Finance: Joint Purchasing interlocal joint purchasing agreement with the City of Tacoma in order to Agreement, City of Tacoma jointly bid the acquisition of goods and services. MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3809 A resolution was read authorizing the Mayor and City Clerk to enter into a Airport: Maintenance grant agreement with the Washington State Department of Transportation for a Dredging& Shoreline $76,400 grant from the Washington Airport Aid Program, for Phase I of the Mitigation, WSDOT Grant Maintenance Dredging and Shoreline Mitigation Project at the Renton Airport. MOVED BY PALMER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3810 A resolution was read supporting efforts to save the Spirit of Washington AJLS: Spirit of Washington Dinner Train. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL Dinner Train, Supporting ADOPT THE RESOLUTION AS READ. CARRIED. Resolution The following ordinances were presented for second and final reading and el** adoption: ti May 15,2006 Renton City Council Minutes Page 163 Ordinance#5208 An ordinance was read annexing approximately 14.02 acres generally located 0044 Annexation: Akers Farms, immediately south of SE 160th St. and north of SE 164th St., east of 108th Ave. 108th Ave SE&Puget Dr S SE and west of 110th Ave. SE, if extended(Akers Farms Annexation). MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5209 An ordinance was read establishing the zoning classification of approximately Annexation: Akers Farms,R-8 12.99 acres,generally located immediately south of SE 160th St. and north of Zoning SE 164th St.,east of 108th Ave. SE and west of 110th Ave. SE, if extended, annexed within the City of Renton as R-8 (Residential -eight dwelling units per acre)zoning; Akers Farms Annexation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. AUDIENCE COMMENT Inez Petersen, 3306 Lake Washington Blvd. N.,#3, Renton, 98056,expressed Citizen Comment: Petersen- her pleasure with being able to view the correspondence listed on tonight's Various meeting agenda on the City's website. Additionally, Ms. Petersen commented on eminent domain and the related U.S. Supreme Court decision on Kelo et al. v. City of New London et al., and on the investigation of the graffiti incident that occurred in the Mayor's Office on April 17th. Councilman Clawson indicated that he reviewed the U.S. Supreme Court's decision regarding the Kelo case, and opined that the decision has no application when talking about the use of eminent domain to improve public housing. EXECUTIVE SESSION MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL RECESS AND ADJOURNMENT INTO EXECUTIVE SESSION FOR APPROXIMATELY 30 MINUTES TO DISCUSS PROPERTY TRANSACTIONS WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:40 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 9:55 p.m. 6,•4 Ldatto-rt-- Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann May 15, 2006 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING e,,. May 15, 2006 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COUNCIL WORKSHOP WED., 5/17 North Harrington Neighborhood 1:00 p.m. Redevelopment Strategies *Council Chambers* COMMITTEE OF THE WHOLE MON., 5/22 Update on WSDOT Projects in the Renton (Corman) 6:00 p.m. Area; King County "Transit Now" Briefing COMMUNITY SERVICES (Nelson) FINANCE MON., 5/22 Vouchers; (Persson) 4:00 p.m. Temporary Interfund Loans; Budget Amendment for South Lake Washington Infrastructure Improvements; Ending Fund Balance PLANNING & DEVELOPMENT THURS., 5/18 Garages and Carports within Setbacks (Briere) 3:00 p.m. PUBLIC SAFETY (Law) TRANSPORTATION(AVIATION) THURS., 5/18 CANCELLED (Palmer) UTILITIES THURS., 5/18 Reimbursement Request for Oversizing (Clawson) 3:30 p.m. Water Line for Cottages at Honey Creek; 440*** Water& Wastewater Billing Adjustment for Water Leaks; Utility Tax Exemptions NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. P 'c'tc1-Q Di/c)I'16°k) The Health of King County 2006 Presented by Sandy Ciske Prepared by Epidemiology, Planning & Evaluation Unit lirPublic Health Seattle&King County HEALTHY PEOPLE.HEALTHY COMMUNITIES. ea • .g... • ; , • Key findings • Trends Healt disparities • impr© 'ng health 1 Determinants of Health Public Health Social Environment Physical Behaviors & Health & -- Biologic Environment Response Disease Genetic Endowment I ....-°""r Health Care Adapted from Evans,et al The Health of King County • Comprehensive, web-based report . Health outcomes . Health-related behaviors • Data sources . Vital records . Surveys . Hospital discharge data . Reportable conditions . US census 2 #1 Chronic Diseases: The Leading Cause of Death and Illness • Common chronic diseases include: . Cancer . Heart disease . Stroke . Chronic lung diseases (e.g. asthma, COPD) . Diabetes • 21,000 hospitalizations / $531 million in 2004 • Cancer, heart disease and stroke alone: 56% of all deaths Diabetes • Prevalence among Diabetes Prevalence Among King County Adults by Region Three Year Rolling Averages.1995-2004 adults has doubled in the past decade. 6 Korm • Hospitalizations, 5oim which can often be d 4 se II1B avoided with good 2 diabetes management, are 1995- 1996- 109T 1998- 1999- 2000- 2001- 2002 1997 1898 1990 2000 2001 2002 2003 2004 increasing. Lata 5ourre Baba,,ural Fisk Faclor)ur:e. Produced by F SCI c Fa.i t�� 9eatI 8 King C;:u-�t. Eni„v n.-° Mann nn and E�aluat�or 3 Chronic disease risk factors Common and increasing 60 54 50 u1 40 36 t6 31 30 d c° 22 d Q- 20 18 11111 10 0 overweight obesity high bp high chol inactive smoking #2 HIV infection has now become a chronic condition HIV Mortality,King County,1994-2003 90 • AIDS moved from the 26- 8th to 14th leading cause of death. g 02 - g16- 10 6- 1996 1996 1996 1997 1998 1999 2000 2001 2002 200 ' •e m;nn,N,r:ux:e.er-eri�F<a in: �r k,1+aM sarn::: ,ea. -a.�IBv'ut•Heevt 5<aeebl rl Ca�n.uue^rb9r'xevl8 i.elxte:e 4 AIDS: Incidence declining, prevalence rising AIDS Incidence and Prevalence Rates, King County,3-Year Rolling Averages,1994-2003 • Increasing t80 80- 180.1 numbers of people 140 living with HIV and 9Prevalence s 120- AIDS, leading to a g ,°° 109.2 steady rise in the a 60- prevalence ofs 80 these conditions. 40-26.5 Incidence --------- —14.4 0 1994- 1995- 1996- 1997- 1998- 1999. 2000- 2001. 1998 1997 1998 1999 2000 2001 2002 2003 #3 Access to care decreasing Percent Uninsured in Last 12 Months,Ages 18-64,by Region, King County,3-Year Rolling Averages,1995-2004 20% • Highest rate of uninsurance 16%_ since data 14%- 1ds SouAn Isacollection 12% began in King 10%-- County •�„ County g 6%- East 6%- 4%- 2%- 0% 95-97 96-99 9739 96-00 99-01 00-02 01-03 02-04 Dr, CE n,enre,r3•SKnro rga_f .>.ree�se,resriry.=o.. 5 #4 Alcohol • Excessive alcohol use is higher in King County than the rest of Washington and the nation. • Binge drinking • 15.7% of all adults during the past month. • Drinking and driving • 4.2% of all adults during the past month • Heavy drinking . 5.9%of all adults • Increased significantly from 3.4%to 5.6% in past decade • Rates are 2-3 times higher among young adults age 18-24 #5 Illicit Drug Use • Deaths from prescription opiates now exceed deaths from heroin . Prescription opiate deaths increased four-fold since 1997 • Deaths related to prescription depressant drugs (e.g. valium) and methamphetamines are also on the rise 6 Improvements • Mortality decreasing Total Deaths by Region,King County, '.. Three-year Rolling Averages,1990-2003 • Life expectancy at ,.000 birth is 78.0 years 900- south Region for males and 82.5 p 800 q ~NMS Fapton for females 8 700 a_ KingCounty 900 R.. !Y • Higher than 11 of = 500 yl'I the 14 other large a 400- 300. U.S. counties 200 • Increased 4.9 00 years since 1980 799°-1991-1992-1993.1994-1995-1999-1997-1998-1999-2000-2001- 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Data Source'Deal)Ce ol:ates Produce,:00 Publ,c Heath-Seattle 8 King County,EP,dem oogy,Planning and Era.ualon Und 7 Smoking declining Current Smoker Among King County Adults, 1987-2004 30- 25 4 20- N 2 15- N 0- 10- 5- 0 11111111111111111 pb1 9p0 9pp ppp 9p^ 99ti o,°jh 9pb p443 ocP 0,°'1 pp0 <0 pppp p^ ppti ppg ppp Motor vehicle injuries dropping Motor Vehicle Deaths By Circumstance King County,1990-2003 0 9 MV Occupa ; 1nt 8' 4 Pedestrian MV m 3 z r� _ t_ Moto cr Vc t �.._-�''1'✓ al I m a a a F a x F s o 0 0 8 Firearm deaths lower Firearm Deaths by Region,King County, 3 Year Rolling Averages 1994•2003 12- South Reg[on 10 8 6 = Seattle a 6- North Region—. 4 _•mll1r East Region 2 0 1994. 1995. 1996. 1997. 1998- 1999- 2000. 2001. 1996 1997 1998 1999 2000 2001 2002 2003 rau wn sia: a[e. hutu Puu , oY,Hea uxa-zs n- , Flcepa E-a43.nn Infant mortality meets Healthy People 2010 goal early Infant Mortality by Region,King County, 3-Year Rolling Averages,1994-2003 8 Seattle Healthy 7 South � 6 ► �`4.1People 4/ 2010 Goal 5 North 4 3 East 2 1 0 94-96 95-97 98.98 97-99 98-00 99-01 00-02 01-03 at,uNaI .�e�„ wN Axed o� Jred �Wuw De putt,Hee.See.6�nG'�;xte Epq, lop,EJengnG d E•a+atc� 9 Adolescent Births Declining Adolescent Birth Rates by Region,King County, 3-Year Rolling Averages,1994-2003 m 30 S • 26 \ South 20 a seattieoor 16 m 0 10 North n 6- m East CC 0 1994- 1995- 1996- 1997- 1998- 1999- 2000- 2001- °0 1996 1997 1998 1999 2000 2001 2002 2003 Data Source Wash ng:on State Depalment or Hoene Come''o Heath Statist cc Binh Certificate Data Produced by.Publ c Health-Seat;e&King County Epidemiaogy Planning&E:aluatan Health Disparities • There are large and persistent disparities in health status and access to health care across . Racial/ethnic groups . Income groups . Areas of the county . Sexual orientation • While some disparities are diminishing, many are increasing. 10 Racial/Ethnic Disparities Disparities widespread among African Americans and American Indians/Alaska Natives • Mortality • Birth outcomes • Chronic diseases • Risk factors for chronic disease . Smoking . Overweight . Physical inactivity . Lack of screening • Injuries • HIV • Mental distress • Alcohol use and drug-induced deaths • Access to medical care 11 Disparities also affect Hispanic/Latinos • Adolescent births • Physical inactivity • Mental distress • HIV • Access to care Access to Care Percent Uninsured in Last 12 Months,Ages 18-64.by Race/ Ethnicity,King County.3-Year Rolling Averages, 1995-2004 45% 40% 35% Hispanic:Latina-0. v 30% S 26% m 20% African American r. 16% Asian:PI 10% — W 5% Whit• 0% 96-97 96-98 97-99 98-00 99-01 00-02 01-03 02-04 Pe sa. a eeFa.i�.el=sk F - e bar ce srs,em eotlucetl by EF ae^!tidy Par rg&Evelaabca Funic-ea,:n S±atle ming_curry 12 Income disparities • Mortality • Birth outcomes • Adolescent births • All chronic diseases and risk factors • HIV • Mental health • Alcohol use and drug-related deaths • Access to care Chronic Disease Risk Factors: Physical Inactivity No Physical Activity Among King County Adults by Annual Household Income,Five-Year Averages,2000-2004 30 25- 20- e,5 I 10- 1 5- oItai IMO OA 14.$ & 515.000 515.000. 925.000- 535.000- 950.000+ 924.999 534,999 549.999 Cato Source Behaviora Risk Factor Survev Produced by Pub c Health-SeaRe 8 King County Extern*ogy Plann.ng,and Evaluation 13 Mental health Frequent Mental Distress by Annual Household Income. Age 18 and Older,King County.2000 to 2004 Average 25%- 20%- I 15%- 0 • v 10%- 5%- 1112% It" 11.x% 11", 18% 0% $15.000 $15.000- S25.000- $35,000- 550.000+ 524999 $34,999 549,999 Source BRF55 Prepared by Epulem o bee Planr'mp and Eva-at on Ur d P01+0.1.05 Geographic disparities • South King County (& South Seattle) • South Region Health Planning Areas . White Center/Boulevard Park . Tukwila/Sea Tac . Kent . Auburn 14 Features of the region affecting health • Income • Physical & Built environment • Challenges in funding community and government services • Community conditions that support prevention and healthy behaviors South County Disparities • Death rate • Birth outcomes • Chronic diseases and risk factors • Motor vehicle and firearm injuries • Mental health problems • Complications of illicit drug use • Access to care 15 Adolescent Births Adolescent Birth Rate by Health Planning Area.King County. 1999-2003 Combined TukwtaiSeaTac efr White CenteriBoulvd Pk `;,+e Delrtd a ::*.. i-.. j�i�w,,`- BeaconiGtown S.Park SE Seattle u'"r.i p, , Auburn s , Burien -,49' ..$, Central Seattle :5. Kent r NW Seattle Renton Des Moines.Normandy *.C MMIMM. Federal Way .a 4iYNI "" King County SE County ,. Cascade-Fairwoodd Covington/Maple Valley Redmond'Unton Hill Mk Bothell•North Shore Kirkland ''. BeVevue ' Shoreline Riverview.l_ower Valley C:L Downtown!Ftrst Hill Capitol Hill North Seattle Upper Snoqualmie Valley Too few occurrences to FremontiGreelake Ballard calculate a valid rate Vashon Island W Seattle NE Seattle Queen Annei agnolia Rate of birth per 1000 females Issaquah'Sammarntsh of age Is1e/Pt Cities 15-17 years 0 10 20 30 40 Chronic disease Diabetes Dubete6 Deaths by Health Planning Area Wag County Washington tost.." 5-year Average,1999-2003 Ali 1 / i �ro AlbiL 16 Access to care Percent Who Did Not See a Doctor in Past Year Due to Cost, King County Adults by Health Planning Area,Five Year Average,2000.2004* kr!,1/11R`...n.'.""".e� v..Center/loulevrd P feaea Wey[:.;1l11lMA� A... rlifffinfill= DOMnrowni Cemrel �.,.1111111111111111M Kern W SaartblDelrld0e k.i5_.- Oueenhm.MearaNe tIPS Bursn0.Molpe „ =.2 Ba14frcM�GreaMX Beecan u se Seetde ry r-'�' Kup Courcy I NE Seerde 11111111111111= Renton l Capitol HJyfeedeM Ve.Nen cant L N.....elms vF BeNerw r.:`!. BMMIVWoadanu.M, Laser VelMyi Opp.S.l K.YM,W is Ceerede a CovNpron r'. Souaw-t Kmy County(3.* - Red, .0...Hill A^ IsuawiVSenManae6[X Percent Merur MleNont Cities I 'Na data ler 2002. 0 6 10 16 20 26 30 Improving the Health of King County . Assuring universal health insurance coverage and access to health care/medical home . Supporting people with chronic diseases • Self-management education and support • Social support . Building homes and communities which support physical activity and provide healthy indoor environments 17 . Improving the Health of King County . Making healthy foods more readily accessible in schools, worksites and communities . Addressing social factors that affect health • Employment • Wages • Educational attainment • Early childhood education • Discrimination in all forms. 18 �ti`SY O ADMINISTRATIVE, JUDICIAL, AND ♦ ,� 4 , LEGAL SERVICES DEPARTMENT ,r rc MEMORANDUM DATE: May 15, 2006 TO: Randy Corman, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • The City of Renton is honored to host the Exhibition of Sacred Art de la Basilica de la Virgin de Talpa de Allende, Jalisco, Mexico. The exhibition will be located at the Renton Community Center, 1715 Maple Valley Highway, and will be open to the general public Sunday, May 21st, through Sunday, May 28th, from 10:00 a.m. to 9:00 p.m. daily. Admission is free of charge but donations at the door will be welcomed. The exhibition is sponsored by the Washington-Jalisco Sister State Organization, the Cuautla-Renton Sister City Committee, the mayors of the cities of Jalisco, Club Jalisco, and local restaurateurs from Jalisco. • The State Department of Transportation will hold a public meeting at Renton Community Center, 1715 Maple Valley Highway on Tuesday, May 23rd, from 4:00 to 7:00 p.m., to discuss the Tukwila to Renton portion of the I-405 project (I-5 to SR 169). COMMUNITY SERVICES DEPARTMENT • Improvements to the Burnett Avenue South parking lot, located between South 4th and South 5th Streets, are now underway, with completion expected by June 9th. The lot contains large trees that have lifted the asphalt and curbing and are annually attacked by a fungal leaf disease. The planned work includes removing ten London Plane trees, repairing isolated asphalt surfaces lifted by roots, replacing displaced curbing, replanting the islands with hedge maple trees (a smaller species), sealcoating the asphalt, and re-striping the parking spaces. Local residents and businesses were contacted in advance about the project and its impact on parking. • Two of Renton's Special Olympics Masters Soccer teams will play during halftime at the Sounders games at Qwest Field on May 17th. • Last week the Renton Senior Activity Center presented its 27th Annual Senior Stage Revue at Carco Theatre. This event showcased several performing groups, as well as many talented individuals. Performances featured a wide variety of dance genres and included several vocalists, some comedy acts, and a competitive ballroom dance duet. This year's Revue was extra special in that some of the performers were dealing with major health issues such as macular degeneration, cancer, and heart conditions. One participant danced with a broken arm, and one of the performers recently went through life-threatening surgery, attributing his recovery to personal determination to be in the show. Both shows were complete sellouts and a tremendous success! CITY OF RENTON COUNCIL AGENDA BILL nn ' AI#: 40 �l Submitting Data: For Agenda of: May 15, 2006 kirrolie Dept/Div/Board.. AJLS/Mayor's Office Staff Contact Jay Covington Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Resolution supporting efforts to save the Spirit of Ordinance Washington Dinner Train Resolution Old Business Exhibits: New Business Study Sessions Resolution Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted N/A Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The City of Renton is on record as supporting efforts to preserve the current Burlington Northern Sante Fe rail corridor for continued freight use and use by the Spirit of Washington Dinner Train. BNSF has indicated it intends to vacate the corridor. Currently, King County is investigating whether it can purchase the corridor in order to maintain it as a corridor under single ownership. This resolution supports King County's efforts, but makes it clear that Renton expects the corridor to be preserved for rail (as well as trail) use. STAFF RECOMMENDATION: Adopt the resolution. CITY OF RENTON, WASHINGTON ``'' RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SUPPORTING THE EFFORTS TO SAVE THE SPIRIT OF WASHINGTON DINNER TRAIN. WHEREAS, the City of Renton supports the efforts of King County Government to preserve the Eastside rail corridor, in order to maintain, as part of the public domain, this valuable 47-mile stretch of land from Renton to Snohomish; and WHEREAS, the City supports local businesses that create local jobs and bring revenue to the City and County, and it realizes that decisions concerning the corridor may impact the viability of local businesses and local jobs; and WHEREAS,transportation issues are paramount to our community; and lofty WHEREAS, King County Government should explore options to preserve freight rail options while expanding the train system; and WHEREAS, the Puget Sound Regional Council is embarking on a full study of potential uses for the corridor and is involving all interested stakeholders before committing public money to develop the uses for the rail corridor; and WHEREAS, the uses of the corridor must best serve the public interest while remaining sensitive to the needs of businesses that may be impacted by these policy decisions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. Now 1 RESOLUTION NO. SECTION IL The City of Renton supports "Rails with Trails" as one of the best options for the Eastside rail corridor; and further supports saving the Spirit of Washington Dinner "`' Train depot in downtown Renton and its current use of the rails, which includes the two-mile stretch of tracks beginning at South 4th Street going north to Coulon Park. SECTION III. A letter stating the Council's support and this Resolution should be forwarded to the King County Executive, the members of the King County Council, and the Puget Sound Regional Council. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1179:4/28/06:ma 2 7 CITY OF RENTON COUNCIL AGENDA BILL J1� 1 AI#: YP ,�J Submitting Data: For Agenda of: May 15, 2006 Dept/Div/Board.. Community Services Department Staff Contact Leslie Betlach (Ext. 6619) Agenda Status Consent X Subject: Public Hearing.. Accept Burnett Linear Park Play Area Renovation Correspondence.. Project, CAG-05-185, as complete. Ordinance Resolution Old Business Exhibits: New Business Notice of Completion of Public Works Contract Study Sessions Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $ 4,607.53 Transfer/Amendment Amount Budgeted $162,595.20 Revenue‘111.0„, Total Project Budget $162,595.20 City Share Total Project.. SUMMARY OF ACTION: The Burnett Linear Park Play Area Renovation replaced the previous play area and equipment, and provided better access to the new play area. Original contract for T.F. Sahli Construction was $57,664.00 (CAG-05-185). We had two change orders. Change Order# 1 took place when Public Works asked if they could transfer South Renton Pedestrian Access monies (317 Funds in the amount of$35,251.20) to Parks to complete the pedestrian access (10 foot wide concrete sidewalk) from the play area to 6th Street. Change Order # 2 ($7,344.00) was taken from Parks 101 Funds to remove and reinstall 3 Cedar River Trail Tables between 6th street and 7th street for a total Construction Contract of$100,259.20. Original Contract: $ 57,664.00 Change Order#1 $ 35,251.20 Change Order #2 $ 7,344.00 Additional Funds Survey and design consultation by Macleod Reckord $ 20,620.00 Northwest Playground Inc. purchase and installation $ 36,043.38 Miscellaneous funds Advertising/printing $ 430.01 Total Spent on Project $157,352.59 STAFF RECOMMENDATION: Accept the Burnett Linear Park Play Area Renovation as completed to bid specification from T.F. Sahli Construction, and authorize the release of retainage in the amount of$4,607.53 upon receipt of all required releases. I:\Bill\Burnett Linear\Burnett Linear Park\Burnett Linear Park Agnbill_.doc srereo� State of Washington Reg.No.: Department of Revenue Audit Procedures&Administration Date: �-7889�°yy° PO Box 47474 °WorOlympia,Washington 98504-7474 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton,WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Burnett Linear Park Play area Project(Cag-05-185) Contractor's Name T.F. Shali Construction Telephone No.206-248-0580 Contractor's Address Date Work Commenced Date Work Completed Date Work Accepted 2-07-06 4-20-06 Aloof Surety or Bonding Co. Travelers Casualty&Surety Company Agent's Address Northwest Insurance Center,Inc, 16300 Mill Creek Blvd.,#G-Mill Creek,Wa.98012 Contract Amount: 57,664.00 Amount Disbursed: 95687.70 Additions or Reductions: 42,595.20 Amount Retained: 4607.50 Sales Tax: $8109.20 Total: 100,259.20 Total $100,259.20 By Tracie Schuld (Disbursing Officer) Phone No: 425-430-6918 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,Olympia,Washington 98504- 7474,immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate,and then only in accordance with said certificate. 'fir FORM REV 31 0020(12-92) DC:CTY31 0020 11/99 bh CITY OF RENTON COUNCIL AGENDA BILL 111111110, AI#: 4,7 /' Submitting Data: Planning/Building/Public Works For Agenda of: May 15, 2006 Dept/Div/Board.. Development Services Division Staff Contact Carrie K. Olson x7235 Agenda Status Consent X Subject: Public Hearing.. Acceptance of additional right-of-way to comply with Correspondence.. City of Renton code for new short plats and the Ordinance MB Short Plat(LUA05-060) Resolution Old Business Exhibits: New Business Deed of Dedication Study Sessions Exhibit Map Vicinity Map Information Hearing Examiner's Report Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project. SUMMARY OF ACTION: The area to be dedicated for additional right-of-way is a strip of land 186.19' x 10' wide, (1,861 sq.ft.), required for additional street widening of Duvall Ave NE and is a Hearing Examiner condition for MB Short Plat, LUA05-060. Council acceptance of said right-of-way should be completed prior to recording the deed with the short plat. STAFF RECOMMENDATION: Accept the additional right-of-way and authorize the Mayor and City Clerk to sign and record the Deed of Dedication. klwe I:\PlanReview\COLSON\Shortplats 2006\MB SHPL 02m AGNBILL.doc vitre Return Address: City Clerk's Office City of Renton 1055 South Grady Way Renton,WA 98055 ^ DEED OF DEDICATION _Property Tax Pared Number: 152305-9075 Project File a:L UA-O5-060 Street Intersection: NE 4th Street&Duvall Avenue Northeast Reference Mumber(r}cit`tk+ctmteni*e asvignd€r retea ed Additional reference numbers are on page Grantor(s): Grantee(s): 1. AMERICAN CLASSIC HOMES LLC I. City of Renton,a Municipal Corporation LEGAL DESCRIPTION: (Abbreviated or full legal now go here. Additional legal on page 2 ) BEGINNING at the Northwest corner of the Southeast quarter of the Northeast quarter of the Northwest quarter of Section 15. Township 23 North,Range 5 East,W.M.: thence South 88W t 2"East 234.00 fret: thence South 00°38'20"West 186.15 feet; thence North 88`12"West 234.00 km: thence North 00°38'20"East 186.15 feet to the point of beginning; EXCEPT the Wast 20 00 feet conveyed to the County of King for public road by deed recorded under Recording No. 1804007.Volume 1221,deeds on Page 258. The Gruntor,for and to consideration of mutual befits conveys,quit claims,dedicates and donates to the Grantee(s)as named above,a 10 foot strip of land as described in Exhibit"A".attached hereto. IN WITNESS WHEREOF,I have hereunto set my hand and seal the day and year as written below. 'law Approved and Accepted By: Grantor(s):AMERICAN CLASSIC HOMES 1.t.0 Grantee(s): City of Renton —'‘e-/ -f4e '*, Kathy Keolker, Mayor Bonnie I.Walton,City Clerk CORPORA rteFORM OF STATE OF WASHINGTON )ss ACKNOWLEDGMENT COUNTY OF KING ) Notary Seal must be within box Onnnthis-714nday,,o''f dd 200.2 before me personally small ��CMN I* gefRami-6-64151Gi(\ to me known to be R Alf"(MC �1.1; k/ of the corporation that executed the within instrument,and acknowledge the said f ,,-K' s. �4 instrument to be the free and voluntary act and deed of said corporation,for the uses fr SM , and purposes therein mentioned,and each on oath stated that he/she was authorized i to execute said instrument and that the seal affixed is the corporate seal of said i •• Z i corporation 4100 da _sly , . /�7 1:E.26'`'$'1,Z6v���.,v-„; Nom Public inarld fRr State of Washington NI OF wAS `\� No (Print) }Cx. i11j1111�\\\���\ My appointor t expires: 9 "dg' Dated' AVG* c:\co1son2599 road dedication.DOC\j Page I FORM 07-15-05/cko 141t.re Project: MB Duvall Exhibit A w0# PID Legal Description GRANTOR: American Classic Norms,LIC Street: Duvall Avenue Northeast The West 10.00 feet of the following described property: BEGINNING at the Northwest corner of the Southeast quarter of the Northeast quarter of the Northwest quarter of Section 15,Township 23 North,Range 5 East,W.M.; thence South 88°09'12"East 234.00 feet; thence South 00°38'20"West 186.15 feet; thence North 88°09'12"West 234.00 feet; thence North 00°38'20" East 186.15 feet to the point of beginning; EXCEPT the West 20.00 feet conveyed to the County of King for public road by deed recorded under Recording No. 1804907,Volume 1221,deeds on Page 258. Containing 1860 square feet,more or less. Situate in the City of Renton,County of King, State of Washington . N �4'f£ WA5, OO { ITr ,g 38965 `' # rsE 0,:'o� s� �� Evicts 5-23-2tX7 k ,,,,, ,,,,,,,,,,•-////,,j///l////,1I fr • c:\colson2599 road dedication.DO03 Page 2 FORM 07-1 5-05/cko ( ( ( . Exhibit "B" 10' Road Dedication 689'09'15-E 214.05';' �, 204.05' a ci 4 07,00 OrA 31f4E Z . 4' . Virg .,*�> I �4:4 3.2 w ��%� 1" = 40' $c ) §01 + /tiff. v` _ ROAD i `- z ., deo OICA1ION ttsrirrrnvi iiti�.���a�.r \v.:4,4OE i. k. Qr's wN , `• f $ ,i ' .,., ..a rr 1,4 61 0 cr r.`` cm a, 4 J Vic^ ¢w 38965 i , , 204.05' 4�^' F6'151E�'�. '' 44 S89'09'15'E 214.05' 0 t KO fjJ1{tiExPZREs 05"232007:���� uj t2) '' +rwe _� r.NOk{{ Wa y f, .�Jo��S M NJ _ SP,oe.-ea i !° O sit 107906e a , i 1 ,� © ® O= ; 4 ' Z • r,;♦ I. , © ■ ® ID, 0 _: MN aQ 1•IS Ac, V 0 dm '� MARTIN ' S A/CRE T ,. �. RAC r 1 Tim' 3 e :� �- • r CORP, LIMIT lid.'�f�i e M: - w U N . l+ -- - - SP.676160 _ - — - , - — - © , �'------ -C r. 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J, 4.6 R '41 51a ll+�J6 Ns`• 43 .,Q () • `` 54 ' �Jj I �� 'F7:4 2 I Y MO WI PRL.• June 23, 2005 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT: Mohammed Baboldashtian 1038 S Walker Ave., 1#1 San Pedro, CA 90731 OWNER: James N. Stepp 3920 152nd Avenue SE Bellevue, WA 98006 MB Short Plat LUA 05-060, SHPL-H LOCATION: 276 Duvall Ave NE SUMMARY OF REQUEST: Hearing Examiner Short Plat approval for a six-lot subdivision of a 0.91-acre site intended for the eventual development of detached single-family homes. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions *re DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on June 7, 2005. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the June 14, 2005 hearing. The legal record is recorded on CD. The hearing opened on Tuesday, June 14, 2005, at 9:00 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No.2: Neighborhood Detail Map application, proof of posting, proof of publication and other documentation pertinent to this request. Exhibit No.3: Preliminary Short Plat Plan Exhibit No. 4: Preliminary Grading and Utility Plan lorry Exhibit No. 5: Topography & Tree Survey Plan Exhibit No. 5: Zoning Map MB Short Plat File No.: LUA-05-060, SHPL-H June 23, 2005 Page 2 The hearing opened with a presentation of the staff report by Susan Fiala, Senior Planner, Development Services, City of Renton, 1055 S Grady Way, Renton, Washington 98055. The subject plat is located in the east portion of the City of Renton, south of NE 4th Street and to the east of Duvall Avenue NE. It is less than one acre and is zoned Residential-8 (R-8). The Comprehensive Land Use designation is Single-Family. Because this is a short plat, it is exempt from going before the Environmental Review Committee. There, however, was a wetland study done for the site due to the appearance of a wetland on site. The determination from the report indicated that this was a non-regulated Category 3 wetland and is less than 5,000 square feet. The applicant is proposing to fill this wetland. The Examiner inquired as to how the filling of this wetland would affect the properties both upstream and downstream of the filled wetland. Ms. Fiala stated that it is a hydrologically isolated wetland with additional storm drainage and water detention facilities on site. The Examiner further stated that according to the file,there was some error in the amount of impervious surface and the amount of detention that was going to be required. Since the wetland delineation is very close to the 5,000 square feet, how much of this wetland extends off-site, does it still remain exempt with the amount of the wetland that extends off-site? Ms. Fiala stated that it is the total area of the wetland. The area of the wetland was an estimate, and the owner can supply more information on the wetland. The subject short plat will be accessed from Duvall Avenue NE and all the lots will be configured against a 26- foot wide private access easement coming easterly from Duvall Avenue NE. It is a requirement that a dedication of 10-feet of right-of-way be provided for Duvall Avenue NE and the private access easement is allowed to serve six lots with no more than four lots non-abutting a public right-of-way. The existing site does contain a single-family residence that is proposed to be removed. All lots comply with the lot dimension requirements for subdivisions. There are no lots at the corners of intersections of public rights-of-way. Traffic, Fire and Park mitigation fees are to be imposed for this site. Duvall Avenue NE is a minor arterial, as such a ten-foot wide irrigated or drought resistant landscape strip must be installed along the western portion of this site. A landscape plan must be submitted and approved prior to final short plat recording. The site is located within the boundaries of the Renton School District and would potentially generate three new students. This project drains to Maplewood Creek. A preliminary storm drainage report was submitted and designed according to the 1998 King County Surface Water Design Manual. A detention facility vault is required and will be located within the private access easement. In order to reduce potential for erosion and control sedimentation on the site, it is recommended that the project be designed and comply with the Department of Ecology's Manual for Erosion Control requirements. MB Short Plat File No.: LUA-05-060._ SHPL-H June 23, 2005 Page 3 The establishment of a maintenance agreement for all common improvements, including but not limited to utility easement, storm drainage facilities,and landscaping is required. The short plat is also subject to any system development charges for water and sewer as well as water main extensions and water service stubbs. Dan Touma, Touma Engineers, 6632 South 1915` Place, E-102, Kent, WA 98032 stated that they do accept and agree with the report from staff. The Examiner again stated that he would like to know more about the wetland delineation, both on-site and off- site. He would like to know how it was done and how much of the wetland is located off-site. Mr. Touma stated that the wetland was prepared by Scott Lushessa, Ecological Solutions, Inc., 4013 32" Avenue W, Seattle, WA 98199. The square footage of the wetland is that of the on-site wetland, it did not go to the south to incorporate all of the wetland. The Examiner stated that he wanted to know how much of the wetland is off-site and is the wetland 5,000 square feet or greater. Apparently that was not dealt with in the report, it states that the square footage is an estimate. Ms. Fiala stated that according to the submittal,the area of the wetland is 4,650 square feet on-site. They have a leeway for 350 square feet. A condition of approval could be for further review of the off-site portion of that wetland. Nitisr Kayren Kittrick, Development Services Division stated the storm drainage calculations are always subject to revision right up to the end when there is a final Technical Information Report in hand. The detention pond will exit out to Duvall. The Examiner stated that he would hold the record open in order for the wetland information to be cleared up before issuing any report. The applicant will have to get some permission from the adjacent property owner to survey the wetland south of this subject site. The Examiner will wait for a written submission and then decide whether to reopen the hearing or issue a decision. The parties and staff may also comment on the written report. The Examiner called for further testimony regarding this project. There was no one else wishing to speak,and no further comments from staff. The hearing closed at 9:30 a.m. FINDINGS, CONCLUSIONS &RECOMMENDATION Having reviewed the record in this matter,the Examiner now makes and enters the following: FINDINGS: 1. The applicant, Mohammed Baboldashtian, filed a request for approval of a six lot short plat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC), the City's responsible official, determined that the proposal is exempt from an environmental assessment. MB Short Plat File No.: LUA-05-060, SHPL-H June 23,2005 Page 4 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located at 276 Duvall Avenue NE. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is zoned R-8 (Single Family). 8. The subject site was annexed to the City with the adoption of Ordinance 4470 enacted in August 1994. 9. An existing home and outbuildings on the site would be removed. The subject site is approximately 0.91 acres of 39,826 square feet. 10. The subject site is approximately 186 feet wide (north to south) by 214 feet deep. 11. The site slopes downward toward the east-central area of the site from both the east and west. There is a wetland and shallow drainage course that runs north to south located in that area. 12. The wetland has been categorized as a Class 3 Wetland. The wetland area has been analyzed and surveyed. it was determined that 4,650 square feet of the wetland was located on the subject site. After further inquiry, it was determined that only approximately another 25 square feet extended onto the adjacent site south of the subject site. The adjacent site has been intensely altered with ornamental , shrubs and lawn and a berm exists near the common property line. A Category 3 wetland that is less than 5,000 square feet is a non-regulated wetland and requires no protection. 13. There are larger trees located along the Duvall frontage as well as in the interior of the site. Most of the trees and other vegetation would be removed to allow for the development of the homes, roadways and driveways. The code now requires the planting of street trees and trees on each new lot. The applicant indicated that they might be able to preserve some trees in place of the installations now required. 14. The applicant proposes dividing the parcel into six lots. The lots will be aligned north and south of a new, private easement roadway. The lots will be arranged 3-deep from west to east. All of the lots will be approximately 93 feet wide(north to south). Proposed Lots 1, 2 (north of roadway), 5 and 6(south of roadway) will all be 63.01 feet deep. Proposed Lots 3 and 4 would be 77.97 feet deep. 15. The lots will range in size from 5,863 square feet for the four westernmost lots to 7,255 square feet for the two lots along the east property line. All of the lots would access the private easement, including the two lots that would be located along Duvall. 16. Proposed Lots 1 and 6, the two lots that would front along Duvall, would need to provide a 15-foot setback from Duvall. All lots would be required to provide a 15-foot setback from the easement for a home or 20 feet for a garage. The plans may need to be altered to fully reflect with these requirements. 17. The access roadway is proposed to be 26 feet wide. It would be paved to a width of 20 feet. 18. There would be a required ten (10) foot dedication along Duvall. In addition, the applicant will have to Neilio install frontage improvements including curb, gutter and sidewalk and street lighting. MB Short Plat File No.: LUA-05-060, SHPL-I-1 June 23,2005 Page 5 19. The proposed six homes would generate approximately 3 new students. The students would be assigned to schools in the Renton School District based on a space available basis. 20. Six homes would generate approximately 60 vehicle trips.per day. Fifty trips would be new since one existing home would be replaced. 21. Domestic water and sanitary sewer service would be provided by the City. Lines would have to be extended from Duvall through to the eastern boundary of the site. 22. The subject site is located in the Maplewood Creek drainage basin. There have been stormwater problems downstream along the creek. The applicant proposes installing a detention vault in the easement roadway. The peak runoff was calculated on a Level 2 flow control. The King County 1998 manual provided the guidelines. A vault would be required to be 100 feet long by 16 feet wide and 4 feet deep. Staff recommended that the project meet the Level 2 standards as well as water quality standards and also the Department of Ecology's erosion standards. 23. Code changes recently adopted require landscaping for new plats including the one property here. Landscaping is required along Duvall and each lot requires two trees in their respective front yards. These plans were not submitted since the standards while adopted were not required immediately after the code changes. Staff recommended that plans prepared by appropriate personnel be submitted prior to recording of the short plat. 24. Staff recommended that the mitigation fees for Parks, Fire and Transportation be required for this new short plat per the standards generally used by the ERC. The new residents will require additional services in recreation, emergency response and general traffic improvements and will increase the demand on the City for those services. CONCLUSIONS: The proposed short plat appears to serve the public use and interest,although this office does believe that filling a Category 3 wetland that just falls below the threshold might be inappropriate given that the property's storm drainage will discharge into a sensitive drainage basin where flooding and erosion have been issues. Clearly, filling the low areas on the site that currently retain water will require substantial stormwater retention and detention. Water will be permanently displaced from the subject site and vaults will probably not provide the same level of water quality storage or treatment that occurs naturally over time. Be that as it may,the wetlands on this site are officially unregulated although code generally calls for the retention of natural features on a site and it might have been possible to still protect the wetland on this site. Since Category 3 wetlands do not possess high functional values it may not make sense to protect this one. 2. In other particulars, it appears that the plat provides rectangular lots of sufficient size to accommodate new homes that can meet the setback standards from both the public street and from the interior easement roadway. The applicant will have to clearly delineate the appropriate setbacks so that neither homes nor garages violate the required setbacks. 3. The plat will increase the population of the City. Those new residents will place an added burden on the parks and recreation system, the emergency services facilities and the roads in the areas surrounding the subject site. Therefore, the applicant will have to offset those impacts by providing the mitigation fees �'" the City has already established for the new homes. The plat will actually be adding only five new MB Short Plat File No.: LUA-05-060, SHPL-H June 23,2005 Page 6 -4.100 homes since one home on the site will be removed and replaced. Therefore, the fees shall be payable for five residences and not six. 4. Code requires landscaping along Duvall and in the front yards of new homes. The applicant will have to submit appropriate plans and install the required landscaping per code requirements prior to recording the new plat. 5. The plat is located in an area where urban services can be readily extended to serve the plat. The storm system will have to be developed that complies with staffs recommendations for retention, detention and water quality as well as implementing erosion control measures. 6. In conclusion, while the public might have been better served if the slightly below threshold wetland had been preserved, the plat is acceptable subject to the conditions noted below. DECISION: 1. The plat shall show a fifteen-foot(15') setback from Duvall Avenue NE. 2. The applicant shall obtain a demolition permit and complete all inspections and approvals for all buildings located on the property prior to the recording of the final short plat. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager. 3. The applicant shall pay the appropriate Transportation Mitigation Fee equal to $75.00 for each new daily trip associated with the project. Credit given for one existing residence. The Transportation .411.1 Mitigation Fee shall be paid prior to the recording of the short plat. 4. The applicant shall submit a conceptual landscape plan for the ten (10 ft.)foot landscape strip as prepared by a registered landscape architect, or a certified nurseryman, or other similarly qualified professional to the Development Services Project Manager for review and approval prior to recording of the short plat. 5. The applicant shall pay the appropriate Fire Mitigation Fee equal to$488.00 per new single-family residence. Credit given for one existing residence. The Fire Mitigation Fee shall be paid prior to the recording of the short plat. 6. The applicant shall pay the appropriate Parks Mitigation Fee equal to $530.76 per new single-family lot. Credit given for one existing residence. The fee shall be paid prior to the recording of the short plat. 7. The project shall comply with the 1998 King County Surface Water Design Manual (KCSWDM)to meet both detention (Level 2 flow control)and water quality improvements. 8. The short plat shall be required to comply with the Department of Ecology's (DOE)Manual for erosion control measures. 9. A maintenance agreement shall be created concurrently with the recording of the short plat in order to establish maintenance responsibilities for all shared improvements, including the storm water tract and landscaping. The agreement shall be placed on the face of the final short plat. MB Short Plat File No.: LUA-05-060, SHPL-H June 23,2005 Page 7 ORDERED THIS 23rd day of June 2005 FRED J. KAU AN HEARING E MINER TRANSMITTED THIS 23'd day of June 2005 to the parties of record: Susan Fiala James N. Stepp Dan Touma 1055 S Grady Way 3920 152"d Ave SE Touma Engineers Renton, WA 98055 Bellevue, WA 98006 6632 S. 19151 Place, Ste. E102 Kent, WA 98032 Kayren Kittrick Mohammed Baboldashtian 1055 S Grady Way 1038 S Walker Ave.,#1 Renton, WA 98055 San Pedro, CA 90731 TRANSMITTED THIS 23rd day of June 2005 to the following: Mayor Kathy Keolker-Wheeler Stan Engler, Fire Jay Covington, Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Larry Warren, City Attorney Transportation Division Gregg Zimmerman, PBPW Administrator Utilities Division Alex Pietsch, Economic Development Neil Watts, Development Services Jennifer Henning, Development Services Janet Conklin, Development Services Stacy Tucker, Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,July 7,2005. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen (14)days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,July 7,2005. MB Short Plat File No.: LUA-05-060, SHPL-H June 23, 2005 Page 8 4.0 If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one)communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. E6 - 10 T23N R5E W 1/2. . ......______.. , CA St. (--, LA ! --NE 4th St. .. i k',4o1:1-11(-1--P ; CA rsihrm • . CA.... CA -:-------------.__," CA . "R 10 - ' ; CA ! ' : . ..._.) (x) _, ,. $-, ! .. .._ : i g -(6 •.. . . NEI,iifj,r-t,-- '--; -- -i , ..: (1.) 1..._ _____ Aci'214 - -.1 • .••• CA R-10 . . rx.1 60' R-10(P) - ' -- -------i F., - -C11- R—8 „.___. f _____- :. --i------ -: --R—10- -- --Ai I .. 4 : „ -R.-- 10 : - . , , ... I SE 132nd -- .-8.- .--, '-:::- --:...i ----* ::-iR-13_-__-• i —4 • ..._. , •.: 1._____________ —1--- T -.7--- ..-,,,,',,[-,:-,--.---',-,.•--,?.tr-!n-'-, i -i7Qg- - 4_ /„-.:------'-- ,--_---_--- RH8 , , T•.,' '. 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By $CALL VICE TJ: � s _ um/+9 1047 NOTED 1 OF 1 CITY OF RENTON COUNCIL AGENDA BILL ( AI#: dt Submitting Data: For Agenda of: Dept/Div/Board.. EDNSP May 15, 2006 Staff Contact Alex Pietsch(x 6592) Agenda Status Consent X Subject: Public Hearing.. Annexation Community Outreach Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Information • Recommended Action: Approvals: Refer to Finance Committee Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $70,000 Transfer/Amendment Amount Budgeted 0 Revenue Generated Total Project Budget $70,000 City Share Total Project SUMMARY OF ACTION: Consultant services are required to present accurate,unbiased information about governance options to the residents of the proposed East Renton Plateau annexation and the Fairwood incorporation areas. A scope of work and budget has been presented by the firm PRR,which was selected by staff after evaluating responses to a recent request for proposals. Unallocated year-end fund balance should be allocated to fund this project. STAFF RECOMMENDATION: The Administration recommends that the City Council: • Allocate$70,000 of year-end fund balance for the purpose of public information efforts related to annexation and incorporation; and • Approve and authorize the Mayor and City Clerk to sign a contract with the firm PRR to conduct that work. Rentonnet/agnbilV bh ECONOMIC DEVELOPMENT, & NEIGHBORHOODS, AND STRATEGIC G * PLANNING DEPARTMENT MEMORANDUM DATE: May 9, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: ,_ Kathy Keolker, Mayor FROM: Alex Pietsch, Administrator jMe SUBJECT: ANNEXATION COMMUNITY OUTREACH ISSUE: Should the City allocate year-end fund balance to fund a contract with a community relations consultant to coordinate public information efforts related to upcoming annexations and incorporations? Nose RECOMMENDATION: The Administration recommends that the City Council: • Allocate $70,000 of year-end fund balance for the purpose of public relations efforts related to annexation and incorporation; and • Approve and authorize the Mayor and City Clerk to sign a contract with the firm PRR to conduct that work. BACKGROUND SUMMARY: In the fall of 2006, voters in two portions of Renton's Potential Annexation Area(PAA) will be asked to participate in elections that will determine the governance future for their neighborhoods. In a portion of the East Renton Plateau, an annexation is proposed that could bring approximately 5,000 new residents to the City. In the eastern portion of the Soos Creek PAA, approximately 26,000 people are considering the formation of a new City of Fairwood. In both cases, citizens need to be provided accurate and timely information about their governance options. Presenting information from the City of Renton to audiences of these sizes is beyond the current capability of City staff. A proactive approach, communicating pertinent information with these large constituencies in a timely and clearly worded, easy to '— understand manner,will require assistance from outside resources and expertise. H:\EDNSP\CouncilUssue Papers-Agenda Bills-Ctte Reports\2006\annexation outreach issue paper.doc Corman Page 2 of 2 May 8,2006 EDNSP recently submitted a Request for Proposals from qualified firms specializing in community outreach and public affairs. Of the five responses,PRR rose to the top due to ,41000 their experience and qualifications of its staff, its understanding of the governance process, and its familiarity with Renton, in particular. PRR has submitted the attached scope of work and budget totaling$60,087. A total project budget of$70,000 is requested to cover the cost of this contract as well as anticipated implementation costs, such as postage. CONCLUSION: In order to provide information to the citizens of the upcoming East Renton Plateau Annexation and the Fairwood Incorporation votes, outside resources are needed. PRR is a well-qualified firm with significant public outreach experience. It has demonstrated an understanding of the issues and ability to meet the City's needs in providing residents with unbiased, accurate information about their governance options. Attachment cc: Jay Covington Michael Bailey Rebecca Lind h:\ednsp\council\issue papers-agenda bills-ctte reports\2006\annexation outreach issue paper.doc Exhibit 1 Scope of Work Community Relations/Public Outreach Services The following represents a proposed scope of work for outreach services. PRR has had the opportunity to review recent research and plan to use these data, as well as the wisdom of Renton staff and other stakeholders to guide our communications planning activities. It may be possible that this effort will require additional research activities at some future date. In an attempt to keep costs as low as possible, however, we propose that this budgetary decision be made once the project is undertaken. Task 1: Information Gathering A. Interviews PRR will conduct up to 10 interviews, either by phone or in person with individuals who can provide insight and information about issues related to annexation/incorporation in adjacent communities. B. Review project materials, city and county documents PRR will review documents, including survey research, provided by the City of Renton that provide historic and policy information that should be factored into the Outreach Plan. C. Communications Workshop err PRR will conduct a half-day workshop with select City of Renton staff and elected officials to review the draft situation analysis and develop consensus on messaging and communications strategy for the Outreach Plan. The workshop will provide an opportunity to consider how the Annexation Communications should relate to other high-profile Renton initiatives. D. Review media coverage PRR will monitor relevant media coverage regarding annexation and incorporation issues to inform the outreach plan and develop an issues management strategy as part of the outreach plan. Task 2: Identify and finalize outreach plan A. Produce stakeholder matrix, issues and messages Based on the information reviewed, PRR will develop a matrix showing preliminary issues and options for each area. B. Develop detailed workplan and budget options PRR will developed a detailed work plan that delivers the information and messages to the communities, through means that may include community open houses or forums, informational mailings, media outreach and website pages. Primary elements of the plan are anticipated to include: liar RentonAnnexOutreachProposal3 1 °Two community open houses, one in each area 0Two informational mailings, one for each area El The development of speaking points for City staff and elected officials in potential public or private settings ❑Press releases and media outreach to Renton's standard media list El Content for two website pages, to be posted on the City of Renton's website, dealing with each area Task 3: Implementation A. Community open houses PRR will develop materials for and staff each community open house. We will work with City staff to identify locations, means of noticing the open houses, and other arrangements. B. Speakers support PRR will support speakers representing the City of Renton with proposed agenda for a community forum, at the request of the City, including C. Public information — PRR will develop two high-quality mailings, one for each community, incorporating the issues and messages identified previously. PRR will also develop content for two webpages suitable for posting on the City's website that dispassionately, accurately and adequately describes the options each community , oid faces. D. Media outreach — PRR will provide a minimum of two press releases concerning city activities in regard to each annexation area to Renton's standard media distribution list. E. E-mail surveys (2 rounds) —PRR will conduct up to two rounds of e-mail surveys utilizing the e-mail data bases assembled by the City of Renton, to obtain feedback from stakeholder groups about information needs and feedback regarding governance alternatives. RentonAnnexOutreachProposal3 2 F. Availability for council briefings PRR will be available for briefings of the City Council, as requested by staff, 44.410, regarding the public input received through this outreach process. G. Final summary report PRR will prepare a final report that summarizes the outreach effort and the input received from the community. This report will be graphical in nature, so that it can serve as documentation and a resource for decision makers and members of the public. H. Accountability and status reports Consistent with its management practices, PRR will provide a monthly project status report and will work closely with Renton staff in a "no surprises" environment, to assure that the services we provide meet the expectations of the City. CEO,PRR Inc. 1109 First Avenue,Suite 300 Seattle,WA 98101 206.623.0232 ext 204 Proposed Budget RentonAnnexOutreachProposal3 3 Renton Annexation Outreach Outreach Services Rita Brogan Bruce Brown Alex Sobie Deb Eddy Joy Radford Ginger Nuss Chief Director II Senior Senior Account Project Executive Designer Associate I Executive Administrator Officer Task $ 265 $ 170 $ 99 $ 238 $ 68 $ 84 Expenses Subtotals Totals Task I: Information Gathering A: Interviews 8 8 $ - $ 4,023 B: Review project materials 3 3 6 $ - $ 1,916 C: Communications Workshop 8 8 8 $ - $ 4,566 D: Review media coverage 2 8 $ - $ 1,073 Subtotal 21 0 0 19 22 0 $ • $ 11,578 Task II: Plan A: Situation Analysis 8 4 20 $ - $ 4,429 B: Stakeholder analysis 10 5 20 $ - $ 5,198 C: Messaging recommendations 8 2 4 $ - $ 2,869 D: Draft plan 3 10 $ - $ 1,474 Subtotal 29 0 0 11 54 0 $ - $ 13,970 Task Ill: Implementation A: Open Houses 3 10 50 $ - $ 6,564 B: Speakers support 5 40 $ - $ 4,040 C: Media 2 5 10 $ - $ 2,397 D: Public Information 8 30 2 60 $ - $ 9,640 E: E-mail surveys(2 rounds) 4 8 9 30 $ 1,500 $ 8,097 Subtotal 22 8 30 26 190 0 $ 1,500 $ 30,737 Task IV Accountability and Status reports 5 10 15 2 $ 300 $ 3,802 Subtotal 5 0 10 0 15 2 $ 300 Total Hours 77 8 40 56 281 2 Staff and Expense Totals $ 20,425 $ 1,362 $ 3,963 $ 13,309 $ 19,060 $ 168 $ 1,800 $ 60,087 Escalator Percentage 5% Percentage of Work Completed Current Year 100% Year 2 0% Year 3 0% TOTAL BUDGET $ 60,087 CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of: Dept/Div/Board.. Finance&IS Department May 15, 2005 Staff Contact Michael E. Bailey Agenda Status Finance/IS Administrator Consent X Subject: Public Hearing.. Correspondence.. Budget Amendment for Infrastructure Improvements Ordinance X regarding The Landing Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... $22,689,000 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The proposed Ordinance amends the 2006 budget to provide for creation of Fund 318, South Lake Washington Infrastructure Project; grants budget authority in the amount of$22,689,000; and gives authority to proceed with the project and its implementation steps. STAFF RECOMMENDATION: Approve the actions summarized above and adopt the Ordinance. H:\FINANCE\ADMINSUA\OI_AgendaBills\ab_Budget Amendment re the Landing.doc �k( Y O� FINANCE AND INFORMATION SERVICES • «� + DEPARTMENT ve';?�N�o� MEMORANDUM DATE: April 26, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: ' Kathy Keolker, Mayor CC: Jay Covington, CAO FROM: Mike Bailey, Administrator SUBJECT: Budget Amendment for Infrastructure Improvements ISSUE: A budget amendment and authorization of expenditures is necessary to construct the infrastructure improvements related to "The Landing." RECOMMENDATION: Adopt an ordinance amending the 2006 budget providing for: Nome 1- The creation of Fund 318—"South Lake Washington Infrastructure Project" 2- Budget authority in the amount of$22,689,000 3- Authority to proceed with the project and its related implementation steps BACKGROUND: Consistent with the Development Agreement between The Boeing Company and the City of Renton for the Boeing Renton Aircraft Manufacturing Facility, dated December 1, 2003, staff has been working with Transwestern Harvest Lakeshore Inc, (THL). THL purchased+/-46 acres of property from Boeing in 2004 and, therefore, has been assigned the right and provisions outlined in the Development Agreement. Our efforts have focused on understanding the infrastructure and other improvements necessary to complement the development that THL has undertaken known as"The Landing." This memo addresses the budget and financial implications of the infrastructure project. Creation of Fund 318—"South Lake Washington Infrastructure Project" In order to assure accurate accountability for this project, as well as its related revenues and grants, a new fund will be established. This will be a capital project fund, as this is the predominant purpose of the activity. The use of this type of fund will permit the City to manage the budget in a manner similar to the project itself. The budget and accounting for the project will run the full life of the project, notwithstanding the City's fiscal years. Therefore,the recommended budget will be for the entire length of the project, expected to be about two years. Status reports on Fund 318 will be included in Budget Amendment for Infrastructure Improvements April 24,2006 Page 2 the regular periodic briefings to the City Council on the South Lake Washington Infrastructure Improvement project. Once the project is complete, Fund 318 will be closed. Authority to close the fund will be by City Council approval. At such time as the Council authorizes the fund be closed, a full accounting of activity related to the project will be reviewed, and any residual equity within the fund may be allocated by Council action. Budget authority in the amount of$22,689,000 The guiding document for development of this budget recommendation is the project financial plan included as Attachment A. Budget authority has already been granted by the Council for Preliminary Design in the amount of$1.5 million. Authority for the remaining $22,689,000 awaits Council approval. Revenues—Revenue to the fund will come from the following sources: Real Estate Excise tax(REET) is anticipated from a variety of sales of property within the project as well as the eventual sale of the development itself The referenced development agreement with Boeing provides that the City shall utilize two-thirds of the revenues anticipated to be derived from the project to invest in related infrastructure improvements. The budget includes $1,452,000,two- thirds of the full amount identified by THL as likely REET. Sales tax on construction of the development is also identified as a project related revenue. The same two-thirds approach was taken in allocating anticipated sales tax revenue to the project budget. This calculation yields a sales tax revenue line item of$621,000. (This reference to sales tax does not relate to retail sales of the tenants of the project once it is complete.) The PBPW department needs two additional—limited term—building inspectors for this project. Permit fees derived from the project and related improvements are estimated to total approximately $700,000. Only the portion of those permit fees necessary to offset the directly related building inspection costs ($268,000)are included in the project budget. The balance of the permit fees will go to the General Fund. The budget includes a$5 million grant from the State that was secured as a 2005 Capital Budget line item to assist the City in paying for utilities-related infrastructure improvements for this project. Total project related revenues (as described above) are estimated to be $8.1 million. The balance of the project, another$14.6 will be paid for with proceeds of a Limited Tax General Obligation Bond (see Bond Sale below). Expenditure Authority—The total expenditure authority requested here ($22,689,000)consists of the total project budget of$24,189,000 minus the amount already authorized by the Council to cover the costs of preliminary design. The City has already expended approximately $2.4 million out of Fund 317 for preliminary design. Included in this $2.4 million expenditure is a$1.5 million supplement from the General Fund to Fund 317 which was previously authorized by the Council. I:\Issue Paper_The Landing3.doc • Budget Amendment for Infrastructure Improvements April 24,2006 Page 3 The anticipated project cost is based on an engineer's estimate of 100% design, calculated without '"00'' the benefit of actual contractor bids as yet. Once the project is advertised and bids are open, the City will have a much better idea of the actual cost anticipated. The project budget includes a significant contingency, 20%of the engineer's estimated construction cost,to ensure that the new Fund 318 has sufficient money to cover unforeseen cost increases. Authority to proceed with the project and its related implementation steps Road Work—Council has been briefed on the many facets of the roadway improvements that are related to the development. Final approval of the construction contract is requested by separate action of the City Council on May 15. Bond Sale—The project will be paid for with proceeds from a Limited Tax General Obligation Bond (LTGO). The total bond amount of approximately $17.4 million will provide for both the $14.6 million needed for this project, and another$2.8 million needed for the SW 27th Street Extension project. A LTGO bond is a full-credit obligation, backed by the full faith and credit of the City. This means that the payment of the bonds is not linked to the receipt of revenues from the project. The identification of the project-related revenues as a likely source of repayment will strengthen the creditworthiness of the bonds, but will not change their legal status as general obligations of the City. Our bond financing team consists of the following: Person Firm Role Fred Eoff, DADavidson Managing Underwriter Judy Andrews Gotlieb Fisher Andrews Bond Counsel Lindsay Sovde Seattle Northwest Securities Financial Advisor Preliminary work has begun on the bond sale. The City Council will be presented with information on the exact amounts and terms of the proposed bond in early July. Staff will make final preparation for the sale after a full review with the Council and your concurrence to proceed. The anticipated timing of the bond sale is expected to be mid-July. That will enable the City to award bids and resolve any potential bid disputes for the project. MEB/dlf Attachment A,The Landing Project Budget cc: Linda Herzog,Assistant to the CAO Gregg Zimmerman,PB/PW Administrator Alex Pietsch,EDNSP Administrator I:\Issue Paper_The Landing3.doc Attachment A The Landing Project Budget Revenues Expenditures General Fund contribution to $1,500,000 Preliminary Design $1,500,000 Preliminary Design costs REET 1,452,000 Additional Design 1,375,000 Sales Tax 621,000 Construction Management 1,781,000 (2/3 of construction materials) Reimbursement from THL (for 795,000 Roads 9,760,000 work done by City on behalf of THL) State Grant 5,000,000 Utilities 8,640,000 Permit Fees (only the portion 268,000 Limited Term Building 268,000 related to The Landing building Inspectors (paid by permit fees) inspection) Bond Proceeds 14,553,000 Joint Trench (City share of cost) 865,000 $24,189,000 $24,189,000 BF? A' CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, CREATING A FUND FOR SOUTH LAKE WASHINGTON INFRASTRUCTURE IMPROVEMENTS PROJECT. WHEREAS, the City Council passed the City of Renton's 2006 Annual Budget Ordinance(Ordinance No. 5180)on December 12, 2005; and WHEREAS, subsequent to the adoption of the 2006 Annual Budget the City entered into an agreement whereupon the City committed to certain infrastructure improvements in the South Lake Washington region of the City; and WHEREAS, it is the City's priority to appropriate funds for this new project to meet the needs of this new circumstance and opportunity for the City; and lo.r WHEREAS, it is the City's priority to provide clear accountability for this project by the creation of a new fund within the City's records; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. A new Capital Project Fund shall be created, Fund 318, South Lake Washington Infrastructure Project. The purpose of the fund is to provide accounting for the South Lake Washington Infrastructure Project. This project is funded by various sources, including REET, sales tax, grants, and General Obligation Bonds that will provide for the design, construction, labor wages and benefits, and equipment required to implement the project. SECTION II. The authorized appropriation for the project is set at $22,689,000. itioe 1 ORDINANCE NO. 06' d if5jcii SECTION LEL The appropriation shall be for the full life of the project, estimated to be two years. Accounting and reporting for the project shall be on both a fiscal year basis and a project life term. SECTION IV. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Waren, City Attorney Date of Publication: ORD.1257:5/8/06:ma 2 mow CITY OF RENTON COUNCIL AGENDA BILL/� AI#: {p .C . Submitting Data: For Agenda of: k,,,i Dept/Div/Board.. Finance&IS Department May 15,2006 Staff Contact - Michael E. Bailey Agenda Status Finance/IS Administrator Consent X Subject: Public Hearing.. Correspondence.. Interlocal Joint Purchasing Agreement Ordinance Resolution X Old Business Exhibits: New Business Issue Paper Study Sessions Resolution Information Interlocal Joint Purchasing Agreement Recommended Action: Approvals: Legal Dept Council concur Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated olito Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Resolution allows the City of Renton to execute an Interlocal Joint Purchasing Agreement with the City of Tacoma. The agreement allows both cities to utilize each other's procurement agreements. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the Resolution and execute the interlocal joint purchasing agreement between the City of Renton and the City of Tacoma. H:\FINANCE\ADMINSUP\OI_AgendaBills\AG_Interlocal Agreement with Tacoma_April 2006.doc CD,k.f -YO� FINANCE AND INFORMATION SERVICES • • DEPARTMENT �N�O� MEMORANDUM DATE: May 8, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor �-+ FROM: Michael E. Bailey, Administrator i SUBJECT: Interlocal Joint Purchasing Agreement with the City of Tacoma IS SUE: The Interlocal Joint Purchasing Agreement allows the City of Renton and City of Tacoma to utilize each other's procurement agreements. There is no expiration date on this Interlocal Joint Purchasing Agreement. At this time, our purpose is to open the option to piggyback onto Tacoma's current Material Contract with Corporate Express for office supplies. RECOMMENDATION: We recommend Council's concurrence, approving the Resolution and Interlocal Joint Purchasing Agreement for execution by the Mayor and City Clerk. BACKGROUND SUMMARY: Interlocal purchasing agreements are common between cities. Where one city has conducted a formal procurement process (such as a bid or request for proposals) that aligns well with another city's needs and standards, it makes sense to avoid the duplication of that effort. Any subsequent use of the interlocal purchasing agreement that meets the criterion for council review of the purchasing contract (such as for office supplies) will be brought back to the City Council for their review and approval. An example of how this interlocal agreement would be useful to the City of Renton is the purchase of office supplies. For several years the City of Renton has purchased office supplies from Corporate Express at special pricing under its contract with the State of Washington. As of March 21, 2006, Corporate Express lost its office supplies contract with the State. Staff learned that the City of Tacoma had a contract with Corporate with lower pricing than we have paid under the State contract. A one-page table is attached that compares the discounts provided by Corporate Express to Tacoma and the State. h:\finance\adminsup\02_issuepapers_memos to council or mayor\ip_interlocal with city of tacoma2.doc rnr.immr • Randy Corman,Council President Members of the Renton City Council May 8,2006 Page 2 of 2 Renton's office staff was polled on their views of Corporate's service and products, as well as how they felt about changing office supply vendors. Office staff was unanimous in the opinion that Corporate's service was exceptional and that we should not change our office supply vendor. As we continue our review of the best options for the City of Renton, our recommendation could very possibly be a new contract with Corporate Express and the City. If this proves true, a contract between Corporate Express and the City of Renton will be brought to the City Council utilizing the terms and conditions resulting from the City of Tacoma bid process. The agreement to enter into this interlocal with Tacoma does not approve, nor infer approval, of the Corporate Express contract. CONCLUSION: It is staff's view that it is in the City's best financial interests to execute the proposed Resolution and Interlocal Joint Purchasing Agreement with the City of Tacoma. Attachments,as stated cc: Jay Covington,CAO Bonne Walton,City Clerk c:\documents and settings\mpetersen\local settings\temp\ip_interlocal with city of tacoma2.doc CITY OF RENTON, WASHINGTON Niue RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL JOINT PURCHASING AGREEMENT WITH THE CITY OF TACOMA IN ORDER TO JOINTLY BID THE ACQUISITION OF GOODS AND SERVICES. WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington, provided for interlocal cooperation between government agencies; and WHEREAS, the parties desire to utilize each other's procurement agreements when it is in their mutual interest; and WHEREAS, it is in the parties' mutual interest to jointly bid the acquisition of goods and services where such mutual effort can be planned in advance, and to authorize the acquisition of goods and services, and the purchase or acquisition of goods and services under contracts where a price is extended by either party's bidder to other governmental agencies; and WHEREAS,this Agreement shall allow the following activities: A. Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance, in writing; B. Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract and/or where either party's bidder is willing to extend prices to other government agencies; and Now 1 Nunimrnrrr RESOLUTION NO. WHEREAS, each party reserves the right to contract independently for the acquisition of goods and services without notice to the other party and shall not bind or otherwise obligate theNIS other party to participate in the activity; and WHEREAS, under the Agreement, Renton and Tacoma may purchase from either of each others' contracts that were awarded based on a bid; and WHEREAS, it is necessary to document the terms and conditions of the Interlocal Joint Purchasing Agreement between the cities; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are authorized to enter into an Interlocal Joint Purchasing Agreement with the City of Tacoma. PASSED BY THE CITY COUNCIL this dayof , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1166:4/28/06:ma NIS 2 r `err+` INTERLOCAL JOINT PURCHASING AGREEMENT THIS AGREEMENT is between the CITY OF TACOMA,a political subdivision of the State of Washington,and the CITY OF RENTON,a political subdivision under the laws of the State of Washington. WITNESSETH: WHEREAS,the Interlocal Cooperation Act,as amended,and codified in Chapter 39.34 of the Revised Code of Washington provided for interlocal cooperation between government agencies;and WHEREAS,Chapter 39.33 of the Revised Code of Washington provides for intergovernmental disposition of property; and WHEREAS,the parties desire to utilize each other's procurement agreements when it is in their mutual interest; NOW THEREFORE,the parties agree as follows: 1. PURPOSE: The purpose of this agreement is to acknowledge the parties'mutual interest to jointly bid the acquisition of goods and services where such mutual effort can be planned in advance and to authorize the acquisition of goods and services and the purchase or acquisition of goods and services under contracts where a price is extended by either party's bidder to other governmental agencies. 2. ADMINISTRATION: No new or separate legal or administrative entity is created to administer the provisions of this agreement. 3. SCOPE: This agreement shall allow the following activities: A. Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance,in writing; B. Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract and/or where either party's bidder is willing to extend prices to other government agencies. 4. DURATION AGREEMENT—TERMINATION: This agreement shall remain in force until canceled by either party in writing. 5. RIGHT TO CONTRACT INDEPENDENT ACTION PRESERVED: Each party reserves the right to contract independently for the acquisition of goods and services without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity. Nov i INTERLOCAL JOINT PURCHASING AGREEMENT Page 2 of 2 6. COMPLIANCE WITH LEGAL REQUIREMENT: Each party accepts responsibility for compliance with federal,state or local laws and regulations including,in particular,bidding requirements applicable to its acquisition of goods and services. 7. FINANCING: The method of financing of payment shall be through budgeted funds or other available funds of the party for whose use the property is actually acquired or disposed. Each party accepts no responsibility for the payment of the acquisition price of any goods or services intended for use by the other party. 8. FILING: Executed copies of this agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington prior to this agreement becoming effective. 9. INTERLOCAL COOPERATION DISCLOSURE: Each party may insert in its solicitations for goods a provision disclosing that other authorized governmental agencies may also wish to procure the goods being offered to the party and allowing the bidder the option of extending its bid to other agencies at the same bid price,terms and conditions. 10. NON-DELEGATION/NON-ASSIGNMENT: Neither party may delegate the performance of any contractual obligation, to a third party,unless mutually agreed in writing. Neither party may assign this agreement without the written consent of the other party. 11. HOLD-HARMLESS: Each party shall be liable and responsible for the consequence of any negligent or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility to the other party for the consequences of any act or omission of any person,firm or corporation not a party to this agreement. 12. SEVERABILITY: Any provision of this agreement,which is prohibited or unenforceable,shall be ineffective to the extent of such prohibition or unenforceability,without invalidating the remaining provisions or affecting the validity or enforcement of such provisions. APPROVED,CITY OF RENTON: APPROVED,CITY OF TACOMA: Kathy Keolker,Mayor Date City Manager Date APPROVED AS TO FORM: ATTEST: Assistant City Attorney Date City Clerk Date Director of Finance Date • Renton City Council Resolution No. ATTEST: City Clerk Date Tacoma City Council Resolution No. t ' CITY OF RENTON COUNCIL AGENDA BILL AI#: ((jy. Submitting Data: For Agenda of: Dept/Div/Board.. Finance& IS Department May 15, 2006 Staff Contact Michael E. Bailey Agenda Status Finance/IS Administrator Consent X Subject: Public Hearing.. Correspondence.. Temporary Interfund Loans Ordinance Resolution X Old Business Exhibits: New Business Issue Paper Study Sessions Resolution Information • Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The proposed Resolution would permit staff to manage the cash accounts of City funds. It permits the loaning of cash on a temporary basis and with full accountability to the Council and the public. It is a common method for managing this issue in Washington's cities. STAFF RECOMMENDATION: Staff recommends Council adoption of the Resolution authorizing temporary interfund loans. H:\FINANCE\ADMINSUP\Ol AgendaBills\Temporary Interfund Loans Resolution.doc ,(SY O� FINANCE AND INFORMATION SERVICES �% DEPARTMENT �'�Nrj`O� MEMORANDUM DATE: May 8, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: d Kathy Keolker, Mayor FROM: Mike Bailey, Administrator 4-- SUBJECT: Temporary Interfund Loans We monitor the status of the cash accounts within each City fund. While all City funds are solvent, some will occasionally have temporary negative cash balances. This is usually the result of the irregular payment of property taxes during the year. Waiting for grant reimbursements is another cause of occasional cash shortages. This is not unusual. In my experience, cities handle these temporary cash shortages by borrowing from other City funds that have adequate cash. This borrowing should be authorized by the governing body, in our case, the City Council. I am proposing that the City Council provide authority for this borrowing to occur on a temporary basis to assist us in managing the daily cash balances of City funds. The recommended resolution would permit staff to manage the cash accounts of City funds. It permits the loaning of cash on a temporary basis and with full accountability to the Council and the public. It is a common method for managing this issue in Washington's cities. The highlights are: • We would not permit a fund to borrow cash for more than 90 days without specific Council approval. • It would require the borrowing fund pay interest to the loaning fund except in the cases where the borrowing fund and the loaning fund share a funding source (such as property tax). • Any temporary loans will be specifically noted in our monthly financial reports. The Washington State Auditor's Office has provided guidance to local government in the management of interfund borrowing. This resolution is consistent with this guidance. An alternative to granting staff the authority to initiate temporary interfund loans would be for Council to approve all interfund loans specifically. In addition to being time consuming, this is difficult to do. We recommend Council adopt the resolution authorizing temporary interfund loans. MEB/dlf cc: Jay Covington,CAO Nome H:\FINANCE\ADMINSUP\02_lssuePapers_memos to Council or Mayor\temporary interfund loans memo.doc e CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON GRANTING AUTHORITY FOR LOANS BETWEEN CITY FUNDS. WHEREAS, RCW 43.09.200 provides that the State Auditor shall formulate, prescribe, and install a system of accounting and reporting for all local governments; and WHEREAS, such a system has been created and is known as the Budgeting, Accounting and Reporting System(BARS); and WHEREAS, the BARS manual at Part 3, Chapter 4, Section A, provides guidelines for loans between city funds; and WHEREAS, it becomes necessary, from time to time, to resolve temporary cash flow problems with a temporary loan between funds; NOW, '!'HEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. Except as provided for in Section III of this resolution, and with respect to"Temporary Loans" only, the City Council shall approve loans between funds by separate resolution. SECTION III. The temporary loans between funds of the City of Renton are hereby authorized by the Renton City Council under the following conditions and circumstances: 1 RESOLUTION NO. a. Temporary Loans are not to exceed ninety(90) days in duration. If it appears that a loan between funds may extend beyond ninety(90) days, a resolution seeking approval of such loan shall be drafted and presented to the City Council. b. Temporary Loans shall generally be at interest. The borrowing fund shall reimburse the lending fund with interest equivalent to the Local Government Investment Pool rate as of the date the loan was initiated. However, when the borrowing fund is an"internal fund" and the lending fund is an"external fund"associated with the borrowing fund as described in the adopted City of Renton financial policies, no interest shall be assessed for the loan. c. The City Council shall be notified of Temporary Loans. The City of Renton's monthly financial reports shall provide the cash status of all City funds and the existence of loans between funds. SECTION IV. An emergency is hereby declared and this resolution shall take effect immediately upon its passage and approval. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1171:4/7/06:ma 2 y CITY OF RENTON COUNCIL AGENDA BILL AI#: ‘. /? . UBMITTING DATA: I FOR AGENDA OF: May 15,2006 Dept/Div/Board. Human Resources&Risk Management I Staff Contact Michael Webby(x—7650) AGENDA STATUS: Consent X SUBJECT: Public Hearing Reorganization EDNSP and Finance Depts. Correspondence... Reclassifications effective January 2005,July 2005 & Ordinance January 2006 for Finance&IS, PB/PW, EDSNP, Fire Resolution Community Svcs.,AJLS, & Police Depts. Old Business Policy 320-01 Classification Series New Business EXHIBITS: Issue Paper Study Session Fiscal Costs, Policy 320-01 Classification Series, Other Job Classifications: Lead Fire Inspector, Sr. Economic' Specialist, Energy Plans Reviewer, Payroll Analyst, Assistant Library Director, Purchasing Assistant, I Neighborhood Program Coordinator, Community Services Resource and Funding Manager, &Grounds Equipment Mechanic I RECOMMENDED ACTION: APPROVALS: Refer to Finance Committee I Legal Dept X. I Finance DeptX Other FISCAL IMPACT: Expenditure Required $ 54,312 for 2005 and $102,223 for 2006 . Transfer/Amendment.... Amount Budgeted $ 156,535. Revenue Generated SUMMARY OF ACTION: Salary Adjustment and Title Change for the following classifications: Current Title Current New Budget Change Grade Grade 2005 thru 2006 Payroll Technician(New Title Payroll Analyst)Move to all after n10 n11 $2,628. incumbent retires(Patricia Shimmel) Accountant(Eliminate position create another Payroll Analyst a18 all $1,728 position) Grant Accountant .5 FTE(Eliminate and create another Finance a13 n16 $3,006 Analyst III position) Finance Analyst Supervisor m25 m26 $12,728 Librarian(New Position Assistant Library Director) a22 m27 $11,532 Pavement Management Technician a17 a23 $7,958 Fleet Management Technician a09 all $3,768 c'urchasing Assistant a07 a08 $2,496 onstruction Inspector(New Position Construction Inspector II) a14 a21 $10,636 Assistant Fire Marshall m23 m24 $3,684 Fire Inspector III a20 a21 $10,116 Fire Plans Examiner/Fire Inspector III a20 a23 $6,564 Hazardous Materials Specialist a20 a21 $0 Fire Inspector II a18 al9 $3,216 Fire Plans Examiner/Fire Inspector II alb al9 $0 ire Inspector I al6 a17 $0 Fire Plans Examiner/Fire Inspector I a 16 a 17 $0 The above changes, if approved, will be effective January 1, 2005. These reclassifications will not require additional budget appropriations. Current Title Current New Budget Change Grade Grade 2005 thru 2006 Code Compliance Inspector alb al9 $1,944 The above changes, if approved, will be effective July 1, 2005. These reclassifications will not require additional budget appropriations. Current Title Current New Budget Change Grade Grade thru 2006 Water Utility Pump Station Mechanic Lead (New Position) al 8 $0 Principal Planner(New Title—Long Range Planning Manager) m32 m33 $2,112 Principal Planner(New Title—Current Planning Manager) m32 m33 $2,112 Senior Planner(EDNSP& P/B/PW) a23 a24 $5,112 Associate Planner(EDNSP & P/B/PW) a19 a20 $11,231 Assistant Planner(EDNSP& P/B/PW) a15 a16 $0 Neighborhood Coordinator(New Title—Neighborhood Program al2 a25 $8,904 Coordinator) Economic Specialist a16 a20 $3,609 :ew Position—Sr. Economic Specialist(Add Series to Policy a24 $0 320-01) Planning Technician II a13 a15 $2,664 Development Services Representative (New Title Energy Plans alb al9 $1,488 Reviewer/Permit Representative) Office Assistant II(New Position Planning Technician I) a03 a09 $2,028 Fire Inspector III(New Position Lead Fire Inspector) a21 a24 $4,896 Assistant Fire Marshall m24 m26 $3,408 Secretary I(New Position Secretary II) n05 n07 $2,160 Grounds Equipment Mechanic al 1 a13 $2,532 The above changes, if approved, will be effective January 1, 2006. These reclassifications will not require additional budget appropriations. STAFF RECOMMENDATION: Approve the Finance and Information Services and Economic Development& Strategic Planning Departments reorganization, title changes, and salary adjustments; approve the AJLS, Community Services, P/B/PW and Fire Departments title changes and salary adjustments, and new position. Funds to implement this recommendation are contained within the respective departmental budgets, which will cover the additional costs of these reclassifications and salary adjustments in 2006. mia ti�Y O HUMAN RESOURCES & RISK cs MANAGEMENT DEPARTMENT '. NryO� MEMORANDUM DATE: May 9, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: --C4( Mike Webby, HR& RM Administrator STAFF CONTACT: Eileen Flott SUBJECT: 2005 Reorganization and Reclassification Adjustments The purpose of this document is to provide an executive summary of the review process of certain positions. If approved, the recommended salary adjustments contained in this report would be retroactive to January 1, 2005 and July 1, 2005. The salary analysis affects positions in the Finance & Information Systems, Planning/Building/Public Works, Community Services, and Fire Departments. We processed twenty-three reviews during this period and are recommending twenty for salary adjustments or premium pay for 2005. The result of this review process, if approved, will provide salary adjustments for seventeen employees and premium pay for four employees. A 5%premium will be paid for software application support responsibilities when assigned. Total cost projected for the premium compensation is $22,276 effective January 1, 2005. This premium will be provided certain employees assigned software application support responsibilities in addition to their regular position responsibilities following approval by Finance, Information Services and Human Resources Administration. Salary adjustments are based upon the labor market and internal equity. The total cost of implementation including premium pay during FY 2005 is approximately$54,312 and FY 2006 is $49,967, excluding salary related benefits. Recommendation by Department FINANCE & INFORMATION SYSTEMS Payroll Technician (Non-Represented, grade n10): The department has re-organized this section of the Finance Department,the position will now perform more adhoc reports, balancing reports and process billings. The duties and responsibilities have changed slightly and the external survey indicates a slight difference from our current grade. Staff is recommending keeping this position as non-represented until current incumbent retires, •rrr� is\files\reclass\council\issue paper re_class_2005.doc Michael Webby Page 2 of 4 April 6,2006 then moving to AFSCME all at the conclusion of the current incumbent's employment. +o.• Therefore we recommend a title change to Payroll Analyst and change in salary grade to n11, effective January 1, 2005. Accountant(Local 2170, grade al8): In the re-organization of the Finance Department, the department has recommended eliminating this position and moving the current incumbent into an additional Payroll Analyst, grade all position. It is recommended to eliminate the Accountant position, grade al 8, add one additional Payroll Analyst position, grade all, and freeze the current salary at grade al8 until such time as her pay equals that of range all effective January 1, 2006. Grant Accountant.50 FTE(Local 2170, grade a13): In the re-organization of the Finance Department it is recommended to re-classify this position from Grant Accountant to Finance Analyst III(non-represented)position, grade n16. This position currently performs the functions of an Analyst and those of a Grant Accountant. Therefore we recommend re-classifying the Grant Accountant to a Finance Analyst III, grade n16 (.50 FTE, non-represented) effective January 1, 2005. Finance Analyst Supervisor(Non-represented, grade m25). The duties and responsibilities have not changed, but external data indicate a change in grade is appropriate. Therefore we recommend a change in grade to m26 effective January 1, 2005. fir' COMMUNITY SERVICES Librarian (Local 2170, grade a22): The Community Services Department had reassigned the majority of the duties of the Assistant Library Director to a Librarian when the Assistant Library Director position was eliminated in the 2005 budget. Upon analysis of the reassignment of duties the HR department has recommended to re-establish the Assistant Library Director position and eliminate a Librarian position. Therefore we recommend the Assistant Library Director position be re-established and increased to grade m27 effective January 1, 2005,plus the position to receive a 5%premium for application support of the division's software applications. Human Services Manager(Non-Represented, grade m26). The duties and responsibilities have not changed. External data justify this position should remain at grade m26. Lead Office Assistant(Local 2170, grade a08): The duties and responsibilities have not changed. This position is the sole position in the department that supports the division specific software application for reservations. We recommend the position receive a 5% premium for supporting the division's software application, effective January 1, 2005. PLANNINGBUILDING/PUBLIC WORKS Noe i:\files\reclass\council\issue paper re class 2005.doc Michael Webby Page 3 of 4 April 6,2006 Pavement Management Technician (Local 2170, grade a17): The duties and responsibilities have not changed. The position has performed work as a project manager equivalent to an Engineering Specialist II. We recommend the position be increased to grade a23 effective January 1, 2005. Fleet Management Technician (Local 2170, grade a09): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade all effective January 1, 2005. Purchasing Assistant(Local 2170, grade a07): The duties and responsibilities have not changed. The position has added more essential functions, which includes inventory control and issuing of hydrant meters. We recommend the position be increased to grade a08 effective January 1, 2005. Construction Inspector I (Local 2170, grade a14): The incumbent has been performing duties at the Construction Inspector II level. This includes monitoring and inspecting the franchise construction within City rights-of-way. We recommend the position be reclassified to Construction Inspector II, grade a21, effective January 1, 2005. Development Services Representative(Local 2170, grade a18). This position held by Jan Conklin is the sole position in the department that supports the division specific software application for permits. We recommend the position receive a 5%premium for supporting the division software application for permits, effective January 1,2005 ,1001 Code Compliance Inspector(Local 2170, grade al8): The duties and responsibilities have not changed. External data justify this position should move to grade a19 effective July 1,2005. Secretary I (Local 2170, grade a05). The duties and responsibilities have not changed. External data justify this position should remain at grade a05. FIRE Assistant Fire Marshall (Non-Represented, grade m23): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade m24, effective January 1, 2005. Fire Inspector III(Local 2170, grade a20): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity with Building Inspectors. We recommend the position be increased to grade a21 effective January 1, 2005. Fire Plans Reviewer/Inspector III (Local 2170, grade a20): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this is\files\reclass\council\issue paper re_class 2005.doc Michael Webby Page 4 of 4 April 6,2006 position is based upon internal equity. We recommend the position be increased to grade vorme a23, effective January 1, 2005. Hazardous Materials Specialist(Local 2170, grade a20): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity. We recommend the position be increased to grade a21, effective January 1, 2005. Fire Inspector II (Local 2170, grade a18): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity. We recommend the position be increased to grade al9, effective January 1, 2005. Fire Plans Reviewer/Inspector II(Local 2170, grade al8): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity. We recommend the position be increased to grade a19 effective January 1, 2005. Fire Inspector I(Local 2170, grade a16): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity. We recommend the position be increased to grade all effective January 1, 2005. Nifty Fire Plans Reviewer/Inspector I (Local 2170, grade a16): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity. We recommend the position be increased to grade all effective January 1, 2005. Database Technician (Local 2170, grade a07): The duties and responsibilities have not changed. External data justify this position should remain at grade a07, however we recommend the title change to Application Systems Technician and pay a premium of 5% for supporting the department's software application, effective January 1, 2005. f i:\files\reclass\council\issue paper re_class_2005.doc JANUARY 2005 GRAND TOTAL RECLASSIFICATION/REORGANIZATION OF ADDITIONAL COSTS DEPARTMENT TOTALS 2005 TOTALS_2006 TOTALS - - - - FINANCE&INFORMATION SYSTEMS 1 $ 8,340.00 0 } $ 11,749.50 COMMUNITY SERVICES $ 14,922.90 $ 8,538.00 PLANNING/BUILDING/PUBLIC WORKS $ 16,597.20 $ 16,110.00 FIRE $ 14,452.20 $ 13,569.60 TOTALS $ 54,312.30 $ 49,967.10 RCLCO ivary05.xls GR_TOTALS 1 5/2/2006 ( (' (1 , JANUARY 2005 RECLASSIFICATION ADDITIONAL COSTS FINANCE AND INFORMATION SERVICES DEPARTMENT 4 2005 2006 j Additional Additional CURRENT POSITION Jan-Dec 05 Jan-Dec 05 Cost Jan-Dec 06 Cost NEW POSITION&GRADE Before Re-class After Re-Class I After Re-Class j— _ Payroll Technician $ _ 47,616.00 $ 48,780.00 $ 1,164.00 $ 50,244.00 $ 1,464.00 IPayroll Analyst grade n11 Step E Accountant $ 57,444.00 $ 57,444.00 $ - $ 59,172.00 _ $__ 1,728.00 Payroll Analyst red-circle effective 1/1/06 at grade a18 Grant Accountant .5 FTE) ( ; $ 25,392.00 $ 26,268.00 $ 876.00 $ 28,398.00 $ 2,130.00 Finance Analyst Ill grade n16 Step E(.5 FTE) ---- -------- ----- Finance Analyst Supervisor $ 69,228.00 $ 70,956.00 -$ 1,728.00 $ 73,080.00 $ 2,124.00 grade m26 step E Finance Analyst Supervisor $ 59,724.00 $ 64,296.00 $ 4,572.00 $ 68,599.50 $ 4,303.50 Grade m26 Step C(Hired 4118/05)Moved to D Step 4/2006 Accounting Supervisor $ 57,444.00 $ 57,444.00 $ - $ 60,660.00 $ - No Change remain grade a19 Utility Accounts Supervisor $ 57,444.00 ! $ 57,444.00 $ - $ 60,660.00 $ - Remain grade a19 change title to Accounting Supervisor TOTAL FINANCE&INFORMATION SI $ 259,404.00 1 $ 267,744.00 $ 8,340.00 $ 279,493.50 i $ 11,749.50 RCLCOST_January05.xls finance Page 2 5/2/2006 JANUARY 2005 RECLASSIFICATION ADDITIONAL COSTS COMMUNITY SERVICES DEPARTMENT 1 2005 2006 Additional Additional CURRENT POSITION Jan-Dec 05 Jan-Dec 05 Cost Jan-Dec 06 Cost NEW POSITION&GRADE Before Re-class After Re-Class After Re-Class --------- ------------------------ Human Services Manager 1-$ 74,580.00 $ 74,580.00 $ $ 76,812.00 $ - No Change TOTAL HUMAN SERVICES i $ 74,580.00 $ 74,580.004$ - $ 76,812.00 $ Lead Office Assistant $ 2,245.80 $ 2,313.00 15%premium only r- $ 2,245.80 $ 2,313.00 f _ 1 f- - --- t 9,0 — , ----- '$ 2,478.00 Assistant; Library Director--- d m27 e Librarian $ 63,408,00 $ 72,462.00 $ 9,054.00 $ 74,940.00 Grade Step D 6p Application ° or Software A lication � $ 3,623.10 $ 3,623.10 3,747.00 3, 7. 0 Plus a 5/°premium f_ $ 6,225.001 i TOTAL LIBRARY $ 63,408.00 $ 76,085.10 ; $ 12,677.10 $ 78,687.00 TOTAL COMMUNITY SERVICES $ 137,988.00 $ 150,665.10 $ 14,922.90 $ 155,499.00 ------------------- � $ 8,538.00 I i + . RCLCO ,anuary05.xls cmty_svcs ke 3 5/2/2006 (.. ( ( JANUARY 2005 RECLASSIFICATION ADDITIONAL COSTS PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT 2005 1 2006 Additional 1 Additional CURRENT POSITION Jan-Dec 05 Jan-Dec 05 Cost iJan-Dec 06 Cost NEW POSITION&GRADE Before Re-class After Re-Class After Re-Class e — r- -- 45 0i -- r$ 64010.00 ( e Fleet Management Technician $ 46 008.00 ! $ 48 324.00 $ 2 316.00 $ 49 776.00 ' $ 1 452.00 `Grade all Step C(Step change 12/1) Pavement Management Technician ___$ 56,052.00 $ 59,145.00 $ 3,093.00 $ 4,865.00 g 1 _ Grade al l Step E g $ 1,152 00 } $ 46,260.00 r $ 1,344.00 tGrade a08 Step E Purchasing Assistant , MAINTENANCE GRAND TOTAL $ 145,824.00 $ 152,385.00 - ---------- ------------------------------- $ 6,56t00 j 160,046.00 $ 7,661.00 Construction Inspector I $ 52,080.00 $ 57,948.00 $ 5,868.00 $ 62,716.00 $ 4,768.00 Grade a 21 Step C Construction Inspector II _ Code Compliance Inspector $ 57,444.00 $ 58,170.00 $ 72.6.00 $ 60,660.00 $ 2,490.00 Grade a19 Effective July 1,2005 Code Compliance Inspector $ 28,722.00 $ 28,722.00 $ (28,722.00) Grade a19 Effective 7/1/2005 Termed 5/31/2005 Code Compliance Inspector $ 23,592.00 $ 24,162.00 $ 570.00 $ 51,042.00 $ 26,880.00 Grade a19 Step A(started in position July 2005) Development Services Rep $ 2,872.20 $ 3,033.00 .5%premium only DEVELOPMENT GRAND TOTAL $ 161,838.00 $ 169,002.00 $ 10,036.20 $ 174,418.0f$ 8,449.00 Secretary I $ 41,676.00 $ 41,676.00 $ - $ 42,924.00 1$ - No Change `— — — — -- TRANSPORTATION GRAND TOTAL $ 41,676.00 $ 41,676.00 00 $ $ 4292400 , ._- — — PLAN/BLDG/PBLC WORKS GRAND TOTAL $ 307,662.00 $ 321,387.00 $ 16,597.20 $ 334,464.00 $ 16,110.00 4 RCLCOST_January05.xls pbpw Page 4 5/2/2006 JANUARY 2005 RECLASSIFICATION ADDITIONAL COSTS FIRE DEPARTMENT 2005 2006 Additional Additional ----- -- CURRENT POSITION Jan-Dec 05 Jan-Dec 05 ___Cost Jan-Dec 06 Cost--- - --- ---- ------ - - - NEW_ POSIT__IO_N& _ _ GRADE II Before Re-class After Re-Class After Re-Class Assistant Fire Marshall $ 65,892.00 $ 67,548.00 $ 1,656.00i $ 69,576.00 I $ 2,028.00 Grade m24 step E Fire Inspector III _ _ $ 60,372.00 $ 61,884.00 $ 1,512.00 $ 63,744.00 $ 1,860.00 Grade a21 Step E Fire Inspector III $ 60,372.00 $ 61,884.00 $ 1,512.00 $ 63,744.00 $ 1,860.00 Grade a21 Step E Fire Inspector III $ 60,372.00 $ 61,884.00 $ 1,512.00 $ 63,744.00 $ 1,860.00 Grade a21 Step E Fire Plans Reviewer/Inspector III $ 60,372.00 $ 64,992.00 $ 4,620.00 $ 6.6,93.6.00 $ 1,944.00 Grade a23 Step E Hazardous Materials Specialist $ - _$ - $ - $ - $ - Grade a21 Fire Inspector II - $ 57,444.00 $ 58,896.00 $ 1,452.00 $ 60,660.00 $ 1,764.00 Grade a19 Step E DataBase Systems Technician $ 43,764.00 $ 43,764.00 $ - $ 45,072.00 $ - Title Change Only(Application Systems Technician) $ 2,188.20 $ 2,188.20 $ 2,253.60 $ 2,253.60 Plus 5%premium for Application Support FIRE GRAND TOTAL $408,588.00 $423,040.20 $14,452.20 $435,729.60 $13,569.60, RCLCO lanuary05.xls Fire 5 2/2006 — JANUARY 2006 GRAND TOTAL RECLASSIFICATION/REORGANIZATION OF ADDITIONAL COSTS DEPARTMENT TOTALS ! 2006 TOTALS ADMINISTRATIVE/JUDICIAULEGAL SERVICES $ 2,160.00 COMMUNITY SERVICES $ 2,532.00 ECONOMIC DEVELOPMENT $ 24,916.00 PLANNING/BUILDING/PUBLIC WORKS $ 14,344.00 FIRE $ 8,304.00 TOTALS $ 52,256.00 Reorg_Reclass_January06.xls GR_TOTALS Page 1 5/2/2006 �ti` Y O HUMAN RESOURCES & RISK , MANAGEMENT DEPARTMENT • MEMORANDUM DATE: May 9, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: --iC Kathy Keolker, Mayor -u<< FROM: Michael Webby, HR& RM Administrator STAFF CONTACT: Eileen Flott SUBJECT: 2006 Reorganization and Reclassification Adjustments The purpose of this document is to provide an executive summary of the review process of certain positions. If approved, the recommended salary adjustments contained in this report would be effective on January 1, 2006. The salary analysis affects positions in the Administrative, Judicial and Legal Services; Economic Development Neighborhoods and Strategic Planning; Planning/Building/Public Works; Fire; Community Services; and Police Departments. We processed sixteen reviews during this period and are recommending fourteen for salary adjustments for 2006, creating one new position and establishing a grade for a new position approved in the 2006 budget. The result of this review process, if approved, will provide salary adjustments for seventeen employees. Salary adjustments are based upon the labor market and internal equity. The cost of implementation during FY 2006 is approximately$52,256, excluding salary related benefits. There is no additional cost for implementation during FY 2006. Recommendation by Department ADMINISTRATIVE,JUDICIAL AND LEGAL SERVICES Secretary I (Non-Represented, grade n05): The incumbent has been performing the duties at the Secretary II level. This includes performing complex administrative office coordination, organizing and coordinating office functions, activities and communications. We recommend the position be reclassified to Secretary II, grade n07, effective January 1, 2006. is\files\reclass\council\issue paper re_class_2006.doc Michael Webby Page 2 of 4 April 6,2006 ECONOMIC DEVELOPMENT, NEIGHBORHOODS & STRATEGIC PLANNING Principal Planner(Non-Represented, grade m32). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade m33 effective January 1, 2006 and change the title to Long Range Planning Manager. Senior Planner(Local 2170, grade a23). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade a24 effective January 1, 2006. Associate Planner(Local 2170, grade a19). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade a20. Assistant Planner(Local 2170, grade al5). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade a16. Neighborhood Coordinator(Local 2170, grade a12). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis and the re-organization of the department. We recommend the position be increased to grade a25, title change to Neighborhood Program Coordinator effective January 1, 2006. Economic Specialist(Local 2170, grade a16). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade a20, and creating a series position of Sr. Economic Specialist grade a24. Planning Technician II(Local 2170, grade a13). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade al5. PLANNING/BUILDING/PUBLIC WORKS Principal Planner(Non-represented, grade m32): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade m33 effective January 1, 2006 and change the title to Current Planning Manager. Senior Planner(Local 2170, grade a23). The duties and responsibilities have not Nome changed significantly. Our recommendation to reclassify this position is based upon i:\files\reclass\council\issue paper re_class_2006.doc Michael Webby Page 3 of 4 April 6,2006 labor market analysis. We recommend the position be increased to grade a24 effective January 1, 2006. Associate Planner(Local 2170,grade a19). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade a20. Assistant Planner(Local 2170, grade a15). The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon labor market analysis. We recommend the position be increased to grade al6. Development Services Representative(Local 2170, grade al 8). The duties and responsibilities have changed. The incumbent performs energy plans reviews and supports the division specific software application for permits. External and internal data justify this position should be increased to grade a19 effective January 1, 2006. Office Assistant II (Local 2170, grade a03). The incumbent has been performing duties of a Planning Technician I position. This includes automating"storage systems" and creating a variety of complex automated tools for various reports and tracking. We recommend the position be reclassified to Planning Technician I, grade a09, effective January 1, 2006 Lead Water Utility Pump Station Mechanic (Local 2170, new position): This is a new position approved in the budget. We recommend assigning the salary range for this ,, # position grade a18 effective January 1, 2006. FIRE Assistant Fire Marshall (Non-Represented, grade m24): The duties and responsibilities have not changed significantly. Our recommendation to reclassify this position is based upon internal equity with the Lead Fire Inspector. We recommend the position be increased to grade m26, Step E, effective January 1, 2006. Fire Inspector III (Local 2170, grade a21): The duties and responsibilities have changed significantly. The incumbent has been performing duties as a Lead. This includes providing work direction, organizing and assigning work. We recommend the position be reclassified to Lead Fire Inspector grade a24 effective January 1, 2006. COMMUNITY SERVICES Grounds Equipment Mechanic (Local 2170, grade all) The duties and responsibilities have not changed significantly. This position is the sole position in the department that supports the division's vehicle and equipment repair and maintenance. We recommend the position be increased to grade a13. is\files\reclass\council\issue paper re_class_2006.doc Michael Webby Page 4 of 4 April 6,2006 Recreation Supervisor(Non-Represented, grade m25). This is a new position to assist 'o.►. the Department Administrator in approaching various agencies regarding providing grant funding or endowments to the City for Community Services. We recommend the position of Recreation Supervisor be eliminated and establish a Community Services Resource and Funding Manager and assign the grade m25 effective January 1, 2006. POLICE Domestic Violence Victim Advocate (Represented, grade pn60). The duties and responsibilities have not changed significantly. External data justify this position should remain at grade pn60. i:\files\reclass\council\issue paper re_class_2006.doc JANUARY 2006 RECLASSIFICATION ADDITIONAL COSTS ADMINISTRATIVE, JUDICIAL AND LEGAL SERVICES DEPARTMENT 2006 Additional CURRENT POSITION Jan-Dec 06 Jan-Dec 06 Cost NOTES NEW POSITION&GRADE Before Re-class After Re-Class Secretary I $ 43,308 r$ 45,468 $ 2,160 Secretary II,Grade nO7 E AJLS GRAND TOTAL $ 43,308.00 - - - - - j$ 45,468.00 $ 2,11 60..00 Reorg 'a ss_January06.xls AJLS 2 3/2/2006 JANUARY 2006 RECLASSIFICATION ADDITIONAL COSTS COMMUNITY SERVICES DEPARTMENT 12006 'Additional CURRENT POSITION Jan-Dec 06 'Jan-Dec 06 Cost NOTES NEW POSITION&GRADE Before Re-class 'After Re-Class Grounds Equipment Mechanic $ 49,776.00 - -- - - - - - - $ 52,308.00 - - - -- - - -- - I - -- � $ 2,532,00 Grade a13,Step E TOTAL GOLF COURSE $ 49776.00, ;------- ---- =- --- -- -- -------------- — - — -- ------ $ 52,308.00 $ 2,532.00TOTAL COMMUNITY SERVICES $ 49,776.00 $ 52,308.00 $ 2,532.00 Reorg_Reclass_January06.xls cmty_svcs Page 3 5/2/2006 JANUARY 2006 REORGANIZATION/RECLASSIFICATION ADDITIONAL COSTS ECONOMIC DEVELOPMENT, NEIGHBORHOOD AND STRATEGIC PLANNING DEPARTMENT 2006 Additional CURRENT POSITION Jan-Dec 06 Jan-Dec 06 Cost NOTES NEW POSITION&GRADE Before Re-class After Re-Class Principal Planner gr m32 $ 84,792.00 t$ 86,904.00 $ 2,112.00 L Long Range Planning Mgr grade m33E Senior Planner gr.a23 $ 66,936.00 $ 68,640.00 $ 1,704.00 I Grade a24 step E Senior Planner gr.a23 $ 66,936.00 $ 68,640.00 $ 1,704.00 Grade a24 step E Associate Planner gr.a19 $ 52,09T00 I $ 56,316.00 $ 4,219.00 Regular progression to step B Jan 16 Grade a20 Step C Planning Grand Total $ 270,761.001-$ 280,500.00 j $ 9,739.00 Neighborhoord Coord gr.a12 $ 51,024.00 $ 59,928.00 $ 8,904.00 Regular progression to step B Feb 16 Neighborhood Program Coord a25A Economic Specialist gr.a16 $ 56,316.00 $ 59,925.00 $ 3,609.00 Regular progression to step E Oct 1 Economic Specialist grade a2OD Planning Technician II gr.al 3 $ 52,308 00 $ 54,972.00 $ 2,664.00 Planning Tech II grade a15E Economic Dev.Grand Total $ 159,648.00 $ 174,825.00 $ 15,177.00 EDNSP GRAND TOTAL $ 430,409.00 $ 455,325.00 $24,916.00 Reorg_ ; January06.xls Economic (0.— 4 5/2/2006 JANUARY 2006 RECLASSIFICATION ADDITIONAL COSTS PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT 2006 Additional CURRENT POSITION Jan-Dec 06 Jan-Dec 06 Cost NOTES NEW POSITION&GRADE Before Re-class After Re-Class Principal Planner gr.m32 $ 84,792.00 $ 86,904.00 $ 2,112.00 grade m33 E Senior Planner gr.a23 1_$ 66,936.00 $ 68,640.00 $ 1,704.00 igrade a24E Associate Planner gr.a19 $ 59,196.00 $ 62,184.00 $ 2,988.00 [Regular Progression to step E Jun 1 ;grade a20E Associate Planner gr.a19 $ 52,530.00 $ 56,554.00 $ 4,024.00 RegularProgression to step D Dec 1 "grade a20C Development Services Rep gr.a18 $ 59,172.00 $ 60,660.00 $ 1,488.00 Grade a19E Office Assistant II gr.a 03 $ 40,212.00 $ 42,240.00 $ 2,028.00 Regular Progression to step D May 1 Planning Technician,grade a09/C DEVELOPMENT GRAND TOTAL $ 362,838.00 $ 377,182.00 $ 14,344.00 PLAN/BLDGIPBLC WORKS GRAND TOTAL r$ 362,838.00 , $ 377,182.00 $ 14,344.00 Reorg_Reclass_January06.xls pbpw Page 5 5/2/2006 JANUARY 2006 RECLASSIFICATION ADDITIONAL COSTS FIRE DEPARTMENT ' 2006 I Additional ' 1 CURRENT POSITION Jan-Dec 06 Jan-Dec 06 Costs _ NOTES INEW POSITION&GRADE Before Re-class After Re-Class Fire Inspector III gr.a21 $ 63,744.00 $ 68,640.00 . $ 4,896.00 Lead Fire Inspector grade a24E Assistant Fire Marshall gr.m24 $ 67,548.00 $ 70,956.00 $ 3,408.00 T ,grade m26E -- ---------------- — ' Fire Prevention Total $ 131,292.00 1 $ 139,596.00 $ 8,304.00 FIRE GRAND TOTAL $ 131,292.00 $ 139,596.00 i $ 8,304.00 i Reorg 'ess_January06.xls Fire 6 ;/2/2006 POLICY & PROCEDURE Subject: Index: HUMAN RESOURCES &RISK MANAGEMENT CLASSIFICATION SERIES 'Number: 300-60320-01 Effective Date I Supersedes I Page I Staff Contact I Approved By 01/01/2006 � I 03/27/2000 103/27/200007/01/98 11 of 2 Michael R. Webby 1.0 PURPOSE: To establish a policy and procedure for classification series which-that permit departments to hire at the entry-level and through training and/or additional education make it possible for the employee to meet the requirements for non-competitive promotion to a higher level in the series. Classification series are-shall be established when it is difficult to find qualified candidates for experienced or journey levels in the local labor market or when it is to the advantage of the City to train employees in specialized procedures and practices. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions (excludes Civil Service positions). 'or 3.0 REFERENCES: Policy& Procedure#300370-06 - Hiring Process Policy& Procedure#300-16370-12 - Probation Period Policy& Procedure#300 41320-06 - Salary Plan Administration 4.0 POLICY: In difficult recruitment situations or when special training needs have been identified, a classification series may be established at the request of the department and with the approval by the Human Resources & Risk Management Administrator, a classification series may-be-established. A list of the existingcurrent classification series is shown below. Accounting Assistant I, II, III, IV Assistant Planner, Associate Planner, Senior Planner Assistant Transportation Planner, Transportation Planner Civil Engineer I, II, III Engineering Specialist I, II, III Finance Analyst I, II, III Fire Code/Plan Review-Inspector I, II, III Fire Inspector I, II, III Noe Golf Course Maintenance Worker I, II, III Maintenance Services Worker, I, II, III 5/9/20064411412900,9:29 AM'1:0n a 00 AM Classification Series 300-60 Page 2 Park Maintenance Worker I, II, III Planning Technician I, II Program Development Coordinator I, II Recreation Specialist I, II Signal/Electronics Systems Assistant I, II Signal/Electronics Systems Technician I, II 5.0 DEFINITIONS: 5.1 Classification Series A series of related job classes with an entry level and one or more additional levels requiring significantly increasingly grew-amounts of knowledge, skill,alabilities1 training and/or education as the series progresses to higher levels. Examples include Civil Engineer I, II, III and Maintenance Worker I, II and III. 6.0 PROCEDURE: 6.1 In cooperation with the Human Resources & Risk Management Department, the hiring department will shall determine the level within the classification series for each recruitment. An employee appointed to an entry or intermediate level in the series may obtain additional education and/or take part in a training program provided by the department to increase their knowledge, skills, and abilities for future promotions. .•:. : . . .•• .. . : . . _. 6.2 When the department certifies in writing to the Human Resources & Risk Management Department that the employee has achieved the knowledge, skills and abilities, training and/or education to perform competently at a higher level in the I series, the employee may be promoted to the proper level without taking part in a competitive process. The Human Resources & Risk Management Department will notify the employee, supervisor, Local 2170, payroll, and other interested parties regardingwith-the appropriate effective date and correct pay rate for an employee promoted in a classification series. 6.3 The salary for an employee promoted in a classification series will shall be set at the closest step in the new salary range which provides an-a one step increase in pay. The next step increase, if the employee is not at the top step in the new range, will shall occur one year from the date of promotion in the series. 6.4 Upon promotion in a classification series, an employee will-shall be placed on probation and will-shall be formally evaluated as outlined in Policy & Procedure #300-16 during the new trial period. The probation period will-shall be six months : •. . • _ .,•. from the date of promotion. NIS 5/9/2006-1-147/2000,9:29 AM! :00 M Classification Series 300-60 Page 3 6.5 If there are more than two levels in a classification series, additional promotions will shall be processed in the manner outlined above. likof 5/9/2006444742400,9:29 AM-14i00-AM CITY OF RENTON CLASS TITLE LEAD FIRE INSPECTOR-Ill (FI-34493439) BASIC FUNCTION: Under the direction of an assigned supervisor, train, organize, assign and review the work of assigned personnel; assure work projects are completed according to code, specifications and time lines; administer programs, perform complex and technical inspections to enforce fire prevention laws, ordinances and codes; promote the development and use of effective fire prevention methods; provide instruction to the general public regarding fire codes and prevention; develop legislation and conduct training; and perform fire scene investigation and handle complaints. - . _ • , to identify fire and safety hazards, promotes public awareness and fire prevention; REPRESENTATIVE DUTIES: *Train, assign and review the work of assigned personnel; estimate time and personnel required to complete work projects; assure projects are completed in compliance with codes, and time schedules. Establish priorities and assist in determining needed changes in assignments and objectives. *Manage the assignments of personnel on light duty assigned to Fire Prevention Bureau. *Administers assigned programs related to public education, fire investigation, code enforcement, plans review, and hazardous materials, etc. *Inspect commercial, industrial, assembly, educational and institutional occupancies, buildings and facilities; identify fire hazards and assure proper function of fire protection equipment. *Inspect complex occupancies with potentially hazardous conditions or specialized activities such as welding or spraying painting facilities and facilities where flammable, combustible or hazardous materials are stored, mixed or dispensed. Lead Fire Inspector III-- Continued Page 2 *Respond to complaints and reports of fire code violations; inspect premises and assess hazards; make appropriate recommendations and issue citations as needed; testify in court and present Fire Department cases to Judge, I conduct re inspections and follow-up as appropriate. Walk through facilities with the owner or designated representative to identify fire and safety hazards. Promote the development and use of effective fire prevention methods; provide information regarding the storage of flammable material, electrical hazards and other common causes of fires. Research and develop fire-related legislation; develop appropriate policies and procedures related to the Fire Prevention Bureau. *Assure compliance with a variety of fire prevention laws, ordinances and I codes; initiate steps to enforce compliance as needed. Instruct employers, civic groups, school children and other in extinguishing small fires, escaping burning buildings, operating fire extinguishers and establishing evacuation plans; prepare and produce handouts and other informational materials. *Respond to fire alarm calls; secure fire scene, interview witnesses, photograph fire scene, prepare scene diagram and collect evidence to establish the cause and origin of the fire. *Prepare fire investigation reports as required documenting fire damage, description of premises, fire indicators, area of origin and substantiating evidence of cause, origin and classification. *Prepare and maintain records related to fire inspections, code I requirements, permits and training. *Write inspection infraction letters and other communications outlining code compliance requirements; research code sections to determine proper application of requirements. *Provide oversight of the implementation, training and on-going operations of computerized records maintenance modules, including development, design changes, data conversions, module interfaces and coordination with other City departments and outside agencies. Lead Fire Inspector III-- Continued Page 3 Conduct special studies and projects related to fire inspection and prevention. Perform related duties as assigned. *Denotes Essential Job Functions KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Principles and practices of fire science. • Methods, materials and equipment used in fire suppression. • Fire prevention laws, ordinances and codes. • Principles of training and providing work direction. • Record-keeping techniques. • Oral and written communication skills. • Interpersonal skills using tact, patience and courtesy. • Technical aspects of field of specialty. • Lead Fire Inspector l - Continued Page 4 ABILITY TO: Now • Inspect, businesses, building and facilities to assure compliance with fire codes, laws and ordinances. • Provide instruction to civic groups, school children and others regarding fire inspection and prevention. • Train, assign and review and direct the work of assigned personnel. • Prioritize and schedule work. • Assure work projects are completed according to code and time lines. • Analyze situations accurately and adopt an effective course of action. • Meet schedules and time lines. • Work independently with little direction. • Prepare displays, teaching materials and make oral presentations. • Identify fire hazards and causes. • Communicate effectively both orally and in writing. • Read, interpret, apply and explain rules, regulations, policies and procedures. • Maintain records and prepare reports. • Establish and maintain cooperative and effective working relationships with others. • Respond to fire-related incidents to investigate the cause and origin as assigned. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by Associate of Arts Degree inn certificate in Fire Command and Administration or related field from '41000, an accredited community college, and five years of experience in fire inspection or closely related field. LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: Work is performed in an office environment and in the field and may include walking, standing, bending, climbing and other physical activities with possible exposure to hazardous materials. Considerable travel is required. PROMOTIONAL FIRE INSPECTOR PROGRAM: Qualifications: Applicant shall have a minimum of three years as a Fire Inspector II and completion of NFPA performance standards for Fire Inspector II. Also, applicant shall have an ICBG Fire Inspector Certification and possess a certificate from a recognized Community College in Fire Command and Administration. Lead Fire Inspector III-- Continued Page 5 Preparation for Lead Inspector: Fire Inspector III shall continue Community College; possess an Associate in Arts Degree in Fire Command and Administration. The required classes shall include all phases of supervisory skills and practices. Fire Inspector III shall complete the performance standards for Fire Inspector Level III. General Guidelines and Work Process: The NFPA 1031 Standard for Professional Qualifications Fire inspector - 1987 Edition will be used as the development performance standards for Fire Inspectors Levels I, II, and III. In order for the performance standards to be completed, the inspector shall meet the objectives listed in each area within the level they are attempting to complete. Upon completion of the knowledge or skill for an objective, the inspector may have that objectives signed-off by the Training Inspector and Assistant Fire Marshal, by defining or demonstrating that objective. All objectives shall be signed-off for the level the inspector is attempting to complete, with the exception of Section 3-2 through 3-8 in Level I. The objectives shall be signed-off for each level prior to apply for the next level. The IFSTA Manuals - Fire Inspection and Code Enforcement and Study Guide for Fire Inspection and Code Enforcement will be used as reference training manuals. The NFPA Fire Protection Handbook and Uniform Fire Code will also be helpful reference books. Credit towards completing objectives shall be given for attending approved classes and seminars related to the objectives. Approved classes such as, but not limited to, Administration, Fire Service Training workshops and seminars, National Fire Academy classes, ICBO Code classes and workshops. Reference: NFPA 1031 - Professional Qualifications for Fire Inspector- 1987 Edition IFSTA - Fire Inspection and Code Enforcement- Fifth Edition IFSTA - Study Guide for Fire Inspection and Code Enforcement NFPA Fire Protection Handbook Uniform Fire Code Bellevue Community College - Fire Command and Administration Effective Date:January 2006 CITY OF RENTON CLASS TITLE: SENIOR ECONOMIC DEVELOPMENT SPECIALIST(AS-_ 24022403) BASIC FUNCTION: Under the direction of •- - -: -: ••• .- . - . . • - . an assigned supervisor-director, assist in-planning, organizeing andcompleting-complete economic development projects that focus on retaining and recruiting new businesses to the City. Perform lead duties and provide work direction on projects as assigned. DISTINGUISHING CHARACTERISTICS: The Senior Economic Development Specialist is the experienced level classification. Incumbents perform complex projects independently, make presentations before the City Council, community organizations and others regarding assigned projects. The Economic Development Specialist classification supports the economic development function by performing limited scope projects independently, initiating business recruitment and retention efforts in person or on the telephone,performs research and support duties for other economic development staff and maintains records, prepares data and responds to customer inquiries regarding assigned projects. REPRESENTATIVE DUTIES: * Research, analyze, report and promote on economic and market trends. * Analyze and develop position papers and memoranda as directed; make presentations to City Council, Planning Commission, business and citizen groups as requested. Assist in negotiating leasing agreements and other aspects of property management. * Work with Economic Development Director in implementing a coordinated business recruitment campaign. Review proposed ordinances and codes that relate to economic development. Recommend changes that would encourage or facilitate economic development in desired areas. * Provide financial analysis for projects that require City participation. Prepare specifications and develop Requests for Proposal (RFP's) for public/private projects. Analyze responses and make recommendations on proposals. * Research, strategize and submit grant applications for potential funding sources for economic development projects. Investigate the use of LID's, bonds or other financing instruments that might facilitate redevelopment of business districts. Sr.Economic Dev.Spec.(Continued) Page#2 *Act as project manager performing lead duties,working with design teams and/or consultants on various economic development projects as assigned. *Train and provide work direction to assigned project personnel. * Evaluate industrial and commercial development potential of properties. * Research business issues and complaints and provide recommended solutions. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Principals-Principles and practices of economic development • Principles of training and providing work direction. • City processes, procedures,codes and regulations • City organization, operations and objectives • Financial feasibility,pro forma analysis, current economic trends and economic forecasting. • Effective methods of organizing and utilizing data • Project management skills ,4100 • Business recruitment skills and techniques • Consensus building skills • Marketing and promotion techniques and skills • Financing instruments and strategies for financing development projects • Research methods and report and RFP writing techniques • Oral and written communication skills • Correct English usage, grammar, spelling, punctuation and vocabulary • Public speaking techniques • Good customer service skills • Word processing, data base management and spreadsheets ABILITY TO: • Assist with complex economic development issues and resource allocations issues • Analyze complex issues and impacts and provide clear and concise recommendations and alternative solutions. • Work independently with little direction • Plan, Prioritize, schedule and organize work • Meet schedules and timelines • Compile and prepare reports, RFP's,pro forma financial analysis and other documents etc. ;, Sr.Economic Dev. Spec.(Continued) Page#3 • Facilitate the development process 84000, • Train and provide work direction to others. • Develop schedules, timelines, work programs and cost estimates • Research methods and report analysis • Provide good customer service skills • Communicate effectively both orally and in writing • Negotiate and seek creative solutions using good interpersonal skills • Analyze situations accurately and recommend an effective course of action or present alternative solutions • Implement economic development strategy for the city • Read, interpret, apply and explain rules, regulations, codes,policies and procedures. LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license preferred EDUCATION AND EXPERIENCE: Bachelor's degree in business, communications,public administration, marketing, property management or related field and 3 years experience in commercial real estate development, property management, public relations, communications or similar field with at least 1 year experience in the position of Economic Specialist or similar position.- WORKING CONDITIONS: Work is performed in an office environment although some travel and night meetings are required. * Denotes an essential function Effective Date:January 2006 ar CITY OF RENTON CLASS TITLE: ENERGY PLANS RE VIE WERJPERMIT-REPRESENTATIVE- (CE-34567) BASIC FUNCTION: Under the direction of •- `- • : :••- • -- -- • - : an assigned supervisor, review building permit submittals to assure compliance with the energy code, provide technical and customer assistance and information regarding building, zoning, land use, energy and engineering issues; assist customers with the completion of permit applications and assure compliance with applicable codes, regulations,policies and procedures. REPRESENTATIVE DUTIES: *Examine and evaluate building permit plan submittals for completeness and compliance with the energy code and related codes and ordinances. *Provide technical and customer assistance and information regarding building,zoning, land use, energy and engineering issues. *Assist customers with the completion of permit applications; review plans and assure compliance with applicable codes, regulations, policies and procedures. *Review and respond to public requests and complaints regarding assigned development services areas; assist the public at the department counter area and on the telephone; refer to department code books, maps, policy and procedural manuals and customer service manuals; investigate issues involved and recommend appropriate corrective action. *Participate in technical plan reviews and the review of land applications as assigned; assist in analysis of designs and drawings to assure compliance with City codes and policies. *Assist with project scheduling, tracking and organizing periodic project review meetings; update application forms and instructional materials as assigned. *Issue permits, collect fees and distribute permit copy to appropriate construction inspector and applicant and file according to established procedures. *Process and route application submittals to reviewers; assemble permit package following plan approval; contact applicant to complete revisions as needed. Development Services Representative- Continued Page 2 *Operate computer equipment and software programs used in code analysis, record keeping and word processing. *Assign addresses to new construction, subdivisions and annexations; perform record searches of building plans as requested. *Prepare and maintain a variety of records and reports related to assigned development services area. *Operate a variety of equipment including a computer, plotter, microfiche reader/printer, two-way radio and copier. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Applicable City, State and federal codes, regulations,policies and procedures. • Research and analytical skills. • Basic principles and practices of land use, zoning, building and engineering. • Technical aspects of field of specialty. • Oral and written communication skills. • Interpersonal skills using tact,patience and courtesy. • Basic computer operation. • Record-keeping techniques. N' • Alpha and numeric filing systems. • Correct English usage, grammar, spelling,punctuation and vocabulary. ABILITY TO: *• Provide technical and customer assistance and information regarding building, zoning, land use, energy and engineering issues. *. Assist customers, developers, architects and others with the completion of permit applications. *. Assure compliance with applicable codes, regulations, policies and procedures. *. Read, interpret and explain site plans, blue prints, land use and zoning codes, and permit requirements. • Prepare computer graphics. • Communicate effectively both orally and in writing. *. Establish and maintain cooperative and effective working relationships with others. *. Maintain records and prepare reports. *• Operate a computer terminal. • Understand and work within scope of authority. * Meet schedules and time lines. EDUCATION AND EXPERIENCE: 'err Development Services Representative - Continued Page 3 Any combination equivalent to: two years college-level course work in urban planning, construction technology, civil engineering or related field and two years experience in the assigned development services area. Nairoo WORKING CONDITIONS: Work is performed in an office environment. *Denotes an essential function Effective Date: January 2006 Revision History:April 1994 CITY OF RENTON CLASS TITLE: PAYROLL ANALYST (AC 6265) BASIC FUNCTION: Under the direction of an assigned supervisor,perform complex and responsible accounting duties involving receiving, reviewing, processing payroll and entering into a computer system a variety of documents, deposits, and payments for financial transactions. REPRESENTATIVE DUTIES: *Analyze, compute, and enter all aspects of payroll to include: download payroll timesheets into financial system, balance hours between systems, audit timesheets, enter employee maintenance, benefits and deductions, compute payoff figures, adjustments, garnishments, process payroll. *Research, analyze,and compute, all adjustments as needed. Make recommendations to supervisor and provide spreadsheet of calculations to employees. *Review and audit payroll functions for accuracy and completeness and to detect and prevent errors. Respond to employee and vendor questions both verbal and in writing. *Prepare journal entries for reporting requirements. *Prepare,wire, and send files such as direct deposits, positive pay, deferred compensation plans,Department of Retirement, deductions, benefits, garnishments, payroll taxes, W-2's and all similar plans/reports. *Prepares a variety of correspondence and documents for reporting requirements after each pay period is complete. Prepare and distribute reports for other departments and vendors. *Sort and distribute employee payroll checks. *Create new benefits and deduction plans, hour types, garnishments, shifts, and leave plans. *Set up new employees into the financial systems. 34111 Payroll Analyst Cont'd Page 2 *Prepare self-insured monthly reports and corresponding journal entries. Monitor and reconcile account balances; prepare necessary transfer documents to adjust - appropriations/expenditures. Prepare and balance leasehold quarterly reports send to State of Washington Prepare a variety of financial, accounting and budgetary report for submission to superiors; accumulate data and prepare narrative explanations as assigned. *Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed. Perform related duties as assigned *Denotes an essential functions KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Methods, procedures and terminology related to payroll and other duties as assigned. • Applicable laws, codes, regulations, policies and procedures • Oral and written communication skill • Customer service techniques and etiquette • Data processing applications related to accounting and auditing functions • Payroll taxes ABILITY TO: • Use chart of accounts, laws,codes,policies and procedures that pertain to assigned duties • Prepare clear and accurate financial records and reports • Analyze, balance, and reconcile payroll and accounting records • Work independently with little direction • Analyze situations accurately and adopt an effective course of action • Establish and maintain cooperative and effective working relationships with others • Communicate effectively both orally and in writing • Meet schedules and timelines • Operate personal computer, including spreadsheet, word processing software • Understand complex rules, interpret and apply regulations and contracts from IRS, State, City and employee unions EDUCATION AND EXPERIENCE: Payroll Analyst Cont'd Page 3 Any combination equivalent to: two years of college level course work in accounting or related field and two years of financial or accounting experience involving the use of automated systems. Public sector experience preferred. WORKING CONDITIONS: Work is performed in an office environment. Effective Date:January 2005 mow CITY OF RENTON CLASS TITLE: ASSISTANT LIBRARY DIRECTOR (LI-1591) BASIC FUNCTION: Under the direction of the Library Director, assist with the planning, managing and coordinating of City public libraries operations and activities; direct the technical processing area of library operations including the retrospective conversion projects; oversee and maintain the library's automation system and other information technologies; direct branch library operations; train, assign, supervise and evaluate the performance of assigned library personnel. REPRESENTATIVE DUTIES: *Assist with the planning, managing and coordinating of City public I libraries operations and activities; supervise circulation function of main library, through ^ i ibrarian; catalog and classify books and materials; provide general catalog maintenance. *Direct the operations of the technical processing area . . _ • • • . • ' . . • • • ; plan and implement technical service functions, coordinate technical and circulation operations with other library services and functions; catalog and classify books and materials to provide Wig-bibliographic access to the library's materialsi delegate and oversee aspects of cataloging activity and the processing of all materials; and collect and compile library statistics from the library automation system.: *Plan for future coordination of the library's cataloging activities with services available through the • • _ ` • • Online Computer Library Center (OCLS), materials vendors, or other cataloging/automated systems. *Remain current with library technologies and automation; assist with the planning and implementation of library technology projects; install and update computer programs; maintain, troubleshoot, and coordinate the repair of library computers and information technologies; train and assist library personnel in computer use; and act as the library's liaison to the City's Information Services department regarding the library's information technologies. *Monitor library operational activities; coordinate department activities as I they relate to general library goals and objectives; maintain and prepare records and reports. Assistant Library Director- Continued Page 2 Now *Direct branch library operations; visit branch site and assist with complex I and technical issues relating to cataloging, classification, reference and circulation. *Assist in the interviewing, selection and training of library personnel; I assign, review, supervise and evaluate the performance of assigned library personnel. *Evaluate, select and manage materials in assigned sections of the library collection. Read reviews, publisher's catalogs, and newspapers to acquire information regarding materials for potential selection; assess gifted materials for inclusion in the collection; and maintain the library's collection by evaluating materials for discarding or reordering and processing the same. *Serve as a resource person to the other librarians and staff in matters relating to cataloging, database maintenance, and methods of access to electronic resources. *Revise and maintain shelf list, authority file, public record and juvenile catalogs. %Awe *Maintain an awareness of current library issues and trends through ongoing professional development. *Staff the Information Desk as needed; provide reference and reader's advisory services to patrons seeking information and assistance by telephone or in person; perform computer database searches; assist patrons in locating and using library materials. *Interview, hire, train and assign duties to assigned library personnel; I review and evaluate employee work performance and recommend discipline and termination as appropriate. *Direct operations of technical processing; supervise flow of material among libraries; direct library operations in the absence of the Director. *Communicate with vendors and sales people regarding the purchases maintenance and repair of materials, equipment and services. Attend meetings and conferences with various organizations, agencies or groups. *Perform librarian duties including reference and bibliographic duties. i - Assistant Library Director- Continued Page 3 requested. Perform related duties as assigned. *Denotes Essential Functions KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • e pPlanning, operation and maintenance of a public library. • Methods,practices, procedures and terminology of libraries. • Administration, operation, and use of an automated library system. • Library cataloging and classification methods and procedures. • Library collection development and maintenance. • Library specific database searching techniques using various information technologies and resources. • Function, operations and maintenance of a public library. • Reference and bibliographic tools and techniques. • Bibliographic database searching techniques utilizing library-specific computers, programs and terminals. • Information retrieval from reference materials and computer database. • Dewey Decimal system of classification. • Library of Congress system of classification. • Library technical processes related to the acquisition, cataloging, classification and circulation of library materials. • Principles and practices of supervision and training. • Interpersonal skills using tact, patience and courtesy. • Policies and objectives of assigned program and activities. • Technical record-keeping techniques and requirements. • Modern office practices,procedures and equipment. ABILITY TO: • Plan, organize and direct public library operations, activities and services to meet the needs of the public. • Plan and organize projects and programs. • Perform technical library duties related to the acquisition, classification, cataloging, circulation, selection, referencing and processing of books, periodicals and other library materials. • Administer and maintain an integrated library system(ILS). • Prioritize and schedule work and meet time lines. • Assign and review the work of others. • Train, supervise and evaluate personnel. • Direct library operations in the absence of the Director. Assistant Library Director-Continued Page 4 • beam4he-eperationOperate and use of an automated library circulation system and ,,. bibliographic database searching techniques using computer data banks. • Assist in the development and control of budgets. • Assist patrons in locating and utilizing library materials. • Establish and maintain cooperative and effective working relationships with others. • Maintain records and prepare reports. • Work independently with little direction. • Maintain current knowledge of technological advances in the field. • Communicate effectively both orally and in writing. • Evaluate, select and organize library materials and maintain assigned collections. • Maintain current knowledge of program rules, regulations, requirements and restrictions. • Analyze situations accurately and adopt and effective course of action. • Operate a computer terminal to enter data, maintain records and generate reports. EDUCATION AND EXPERIENCE: Any combination equivalent to: a Master's degree in Library Science from an accredited university and three years increasingly responsible librarian experience. LICENSES AND OTHER REQUIREMENTS: Valid Washington State Librarian Certificate; valid Washington driver's license. WORKING CONDITIONS: Work is performed in an office environment. Effective Date:July 2005 Revision History: September 1993 CITY OF RENTON CLASS TITLE: PURCHASING ASSISTANT (PU-8375) BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of duties to assist with purchasing functions and activities in the Public Works Maintenance Division; input and update computerized inventory control records. REPRESENTATIVE DUTIES: *Monitor and maintain Division inventory; maintain inventory records on computer; resolve discrepancies as required. *Assist the Purchasing Technician with purchasing activities as assigned; receive, examine and process requisitions for various supplies and materials; process purchase orders according to established guidelines. *Register purchase orders on computer; issue and submit periodic reports to supervisors - !' *Issue hydrant meters to contractors; process related forms and maintain records; contact contractors to obtain periodic readings and submit to Utilities Department for billings. *Receive meters and backflow devices and examine for damage and missing parts; assure proper billing; check water trucks for proper air gaps on tanks and determine need for backflow devices. *Monitor budget records for assigned maintenance areas; record expenditures and maintain current balances. *Research cost and best source data; contact vendors and suppliers regarding prices, availability and terms. *Assist in expediting purchases; process required documentation; obtain signatures or authorization and contact vendors regarding shipping delays. *Receive and stock a variety of materials and supplies. • *Assist other maintenance utilities maintenance personnel and perform maintenance duties as assigned; drive large vehicles and pull heavy pieces of equipment as assigned. Purchasing Assistant- Continued Page 2 *ow *Operate a variety of office machines including calculator, typewriter, copier, computer and peripheral equipment; utilize word processing and spreadsheet software. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Policies, methods and procedures of purchasing. • Use and processing of requisitions, purchase orders, invoices and related documents. • Local vendors and sources of supply. • Operation of a computer terminal. • Basic inventory methods and practices. • Telephone techniques and etiquette. • Interpersonal skills using tact, patience and courtesy. ABILITY TO: • Purchase a variety of supplies and materials used in the maintenance division including water, sewer, street and storm departments. • Record and monitor department budgets on computer, generate and submit reports. • Monitor and maintain Division inventory control. • Communicate effectively both orally and in writing. • Maintain records and prepare reports. • Meet schedules and time lines. • Understand and follow oral and written directions. • Establish and maintain cooperative and effective working relationships with others. • Operate a computer terminal. • Take inventory and maintain accurate control systems. • Observe legal and defensive driving practices. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years purchasing experience in a public works agency or closely related environment. LICENSES AND OTHER REQUIREMENTS: Valid Washington State Class A driver's license; valid Cross-Connection Control certificate and . - !' •. . •. . .• _'. ' -. - a forklift certification. WORKING CONDITIONS: `'tisw Work is performed in an office environment. Purchasing Assistant-Continued Page 3 * Denotes an essential function Effective Date:January 2005 Revision History:September 1993 +rri� CITY OF RENTON CLASS TITLE: NEIGHBORHOOD PROGRAM COORDINATOR(AS-5193) BASIC FUNCTION: Under the direction of -•.. ' . •. - . - !- . . . - !• - . an assigned supervisor,assist-coordinate the operation andi-n expansion f the City's Neighborhood Program • . . _ -•. . .. • • , • : s • •. : -•_• .. • ... - . . • . The purpose of this program is to foster a greater sense of community, build partnership with City residents, improve communication, and help residents prioritize their neighborhood need, identify their assets, and assist them in strengthening the community. Perform lead duties and provide work direction on projects as assigned. REPRESENTATIVE DUTIES: * Coordinate and process the Neighborhood Mini-Grants according to established procedures. , eCoordinate the review and approval processes. Provide site visitation both during and upon project completion. Evaluate procedures as needed to facilitate expansion of the program. * Review and approve applications for Neighborhood Picnics including budget, program and scheduling. Coordinate picnic planning with other City departments and citizen groups. Attend picnics and serve as the city staff person responsible for transporting the Picnic Start Up Kit trailer and BBQ. Provide evaluation of the event. * Serve as a liaison to each recognized neighborhood, monitoring reports and complaints. Attend neighborhood meetings. Respond to requests from neighborhood representatives as required; develop correspondence, reports, public service announcements and program outlines. Prepare and deliver formal and informal oral and/or written presentations to community gatherings. * -Provide staffing for the volunteer liaisons including recruitment, orientation, coordination of resources and information, and monthly meetings. * -Facilitate new neighborhood "kick-off' events. Identify groups eligible for kick off events and develop a work program to implement new events. Organize, schedule and coordinate with neighborhood representatives and city employees to establish events. Serve as the city staff person responsible for transporting the Picnic Start Up Kit trailer and BBQ or other equipment as needed. Provide evaluatiin of the event. nlr.r Neighborhood Program Coordinator.(Continued) Page#2 * Provide outreach for the neighborhood program including a marketing component. * -Assist with program administration for all program components, including maintaining data in computer applications; maintain files in proper order; collect, compile and process invoices, develop reports. * -Prepare written communications in the form of press releases, brochures,written correspondence reports and presentation. *Train, assign and review the work of assigned personnel; estimate time and personnel required to complete work projects; assure projects are completed in compliance with policies and time schedules. Establish priorities and assist in determining needed changes in assignments and objectives. * Answer telephones; provide information and assistance to callers. Under supervision, aDevelop educational programs to assist neighborhood leaders in obtaining tools to improve skills and gain information. Represent the City in developing and maintain cooperative efforts and relationships with neighborhood groups. Receive and respond to requests for information from all City departments. Coordinate volunteer activities. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Basic principals and practices of public relations • Project planning, organization and coordination • Techniques providing public information, media relations, developing information and presentation materials, • Community and municipal resources • Oral and written communications skills • Correct English usage, grammar, spelling, punctuation and vocabulary • Basic research methods • Laws, rules and regulations related to assigned activities • Policies and objectives of assigned program and activities • Principles of training and providing work direction • City organization, operations, policies and objectives • Record-keeping techniques Neighborhood Program Coordinator.(Continued) Page#3 • Telephone techniques and etiquette 441fti,, • Interpersonal skills using tack, patience and courtesy • Modern office practices,procedures and equipment � I ABILITY TO: • Deal with sensitive situations tactfully and with understanding: • Plan, organize and coordinate programs and projects. • Performa a variety of duties involving frequent and responsible public contact_. • Work with flexibility. • Perform responsible clerical and office support duties. • Determine appropriate action within clearly defined guidelines. • Apply and explain policies, procedures, rules and regulations. • Meet schedules, timelines. • Understand and work within scope of authority. • Answer telephones and greet the public courteously. • Operate office equipment such as calculator, copiers and computers. • Understand and follow oral and written direction. • Maintain records and filing systems and prepare reports. • Communicate effectively with others both orally and in writing. • Train,assign, review and provide work direction to assigned personnel • Prepare and deliver effective oral presentations. `wow • Establish and maintain cooperative and effective working relationship with others. LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license preferred, EDUCATION AND EXPERIENCE: Prefer Bachelor's degree and 2-two years public relations experience involving extensive public contact and preparation of information. Work experience in communications, or public relations may be substituted for college level education. WORKING CONDITIONS: Work is performed either in an office, neighborhood meeting site or in community facilities. Travel to a variety of locations within the city to conduct work. Flexible work hours including regular, evening and weekend hours are required up to 40 hours per week. Considerable walking, standing, some lifting, and carrying of up to 35 pounds will be required. * Denotes an essential function Revised January 2006 T Revised January 2002 Nittio,, Created January 2001 CITY OF RENTON CLASS TITLE: COMMUNITY SERVICES,RESOURSE/FUNDING MANAGER(CS-2082) BASIC FUNCTION: Under the direction of an assigned supervisor, plans, develops, and implements new partnerships and programs that directly result in new revenues or operation efficiencies. Identify opportunities (projects, partnerships, volunteers etc.), examine associated fiscal impacts and legal parameters, develop a scope of project, implement the project or partnership and follow to completion. Manages the approved efforts of professional staff, coordinates with a variety of private and non-profit organizations as well as other public agencies to execute these new projects and programs. Manages the development of grant application packages to include preparation as appropriate. This position will also be responsible for developing a marketing approach to advertising and sponsorships, and establish strong ties with the corporate community. REPRESENTATIVE DUTIES: *Plan, develop, organize and administer a comprehensive giving program for the Community Services Department. Assist in the formulation and implementation of long-range plans; coordinate, schedule, and prioritize work efforts with supervisory personnel for most effective use of volunteer personnel. *Research potential sponsorship and marketing opportunities. Manage work efforts of department staff to identify potential programs and projects appropriate for sponsorships/marketing opportunities and maintain updated list. Coordinate the solicitation of sponsorships via direct mailings, personal visits, speeches, etc. Maintain list of what business and organizations have been approached and who has given what to whom. *Work with community services department, division representatives to identify a list of programs and projects that are appropriate for volunteer assistance. Monitor and coordinate work efforts of division staff to ensure volunteers have training, tools, supervision needed to successfully complete project. Maintain updated list of programs and projects that are available for interested volunteers. Solicit volunteers and/or coordinate the solicitation of volunteers via direct mailings, personal visits, presentations, etc. *Research availability of new or alternative revenue sources (grants, cooperate giving). Maintain updated list of potential projects/programs that qualify and can benefit from funding alternatives. Manage the development CS Resource&Funding Mgr Cont'd. Page 2 of submission packages to include preparation where appropriate. Ensure revenue/funding received is given appropriate publicity and recognition. *Develop (or update as needed) marketing materials that quantify the value of partnering with or donating to parks, recreation, human services or the library. Use a variety of methods (public meetings, neighborhood picnics, survey instruments, etc.) and demographic information provided by Human Services and Economic Development to determine the desires/needs of the community. *Ensure contracts/MOUs and volunteer paperwork is completed as required. Develop, maintain, and track records of volunteer projects and their value to the department. *Ensure volunteers/sponsors/funder are appropriately recognized and thanked for their efforts. Follow up with sponsors/funder to ensure that they got the marketing value from their sponsorship that they wanted. Ensure volunteer groups were pleased with their experience. Identify success stories to use for future marketing efforts. *Identify prospective private and public sector partners for developing long- term projects and programs. `'" "` *Research strategies and work toward long-range goal of developing an endowment fund large enough to ensure long-term financial stability for the department. Provide information about the tax advantages of making bequests to the Community Servcies Department's endowment fund and identify potential influential candidates to serve on the endoment board. *Maintain communications and effective working relationships with City employees, government agencies, businesses, community organizations and groups and the general public; coordinate operations with other departments. *Interpret and explain policies and regulations: remain current regarding applicable laws, rules and procedures. Perform related duties as assigned. *Denotes Essential Job Functions. CS Resource&Funding Mgr Cont'd. Page 3 KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Basic principles, policies, practices, and current trends of the parks, recreation, human services, and library career field. • City policies,practices and organization. • Community Services Department programs and activities. • Organization and development techniques for parks, recreation, human services and library programs. • Specific community groups and programs to meet these needs. • Principles and practices of administration, supervision and training. • Grant preparation and writing. • Contract negotiations and management. • Budget planning, development and control techniques. • Technical aspects of field of specialty. • Operation of a computer terminal and data entry techniques. • Oral and written communication skills. • Interpersonal skills using tact, patience and courtesy. • Record-keeping techniques. • Applicable codes, laws and regulations. • Health and safety regulations. ABILITY TO: • Plan, develop, organize and implement a comprehensive department-wide volunteer, sponsorship and grant program. • Establish and maintain relationships with businesses, civic organizations and volunteer groups throughout the City. • Coordinate the completion of grant applications that meet the content requirements and submission deadlines. • Promote and represent the departments throughout the City. • Promote community interest in becoming a sponsor or partner with the Community Services Department. • Conduct marketing research studies to determine present and future parks, recreation, human services, and library needs. • Independently plan, organize, prioritize and schedule work with minimal supervision. • Meet schedules and time lines. • Communicate effectively both orally and in writing. • Establish and maintain cooperative and effective working relationships with others. • Interpret, apply and explain rules, regulations, policies and procedures. • Prepare and maintain a variety of records and reports. CS Resource&Funding Mgr Cont'd. Page 4 EDUCATION AND EXPERIENCE: likape Any combination equivalent to: bachelor's degree in parks and recreation, financial development, public administration or similar degree and five years of increasingly responsible management experience. LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license. WORKING CONDITIONS: Work is primarily performed in an office environment although some travel and night meetings may be required. Effective Date:January 2006 CITY OF RENTON CLASS TITLE: GROUNDS EQUIPMENT MECHANIC (PA-7184) BASIC FUNCTION Under the direction of the Golf Course Supervisor, maintain, diagnose, repair and adjust a wide variety of gasoline and diesel—powered grounds maintenance equipment, including City trucks, dump trucks, tractors and driving range equipment. Grounds Equipment mechanic performs journey level maintenance and repair on vehicles and equipment. REPRESENTATIVE DUTIES: *Maintain, diagnose, repair and adjust a variety of gasoline, electric and diesel-powered grounds maintenance equipment; perform major repair of two- and four-cycle engines on mowers, tractors and loaders. *Perform maintenance on a fleet of gas or electric powered golf carts. *Maintain, repair and rebuild air-cooled engines, hydrostatic drive trains, hydraulic pump units and carburetors. Repair and adjust engines, transmissions, high-pressure pumps and compressors, valves, differentials, clutches, rear ends and power take-offs. *Develop and implement a preventative maintenance program to include full engine tune-ups and tire replacement for maintenance trucks, all grounds equipment, and a fleet of powered golf carts; bed knife and reel sharpeners, grinders, driving range ball dispenser, and ball washer. *Perform maintenance on reel and rotary deck mowers; to include rebuilding rollers, cutting units and bed knife replacement. tires, bearings, plugs and filters; clean, sharpen and adjust mower cutting reels, blades and be kn:f *Perform sharpening on reel and bed knives for greens and fairway mowers. *Use Accu-Gage for setting height of cut on reel mowers. Perform maintenance and repairs on turf aerators, core harvesters, vehicle chemical spray tanks and calibration. *Adjust and reline brakes; maintain, rebuild and replace air and hydraulic brake system components; perform front end alignment and repair; change Grounds Equipment Mechanic - Continued Page 2 and balance tires; lube, change oil, filters and refuel vehicles and golf course ,ow„ maintenance equipment. *Repair and replace alternators, voltage regulators, batteries and electrical wiring. *Perfom maintenance and repairs on range ball dispenser, ball washer and range ball picker. *Perform maintenance, repair and adjustments to mechanical and electrical attachments to power grounds equipment; troubleshoot, identify and repair electrical malfunctions of grounds equipment and attachments. *Requisition parts and supplies and maintain inventory; maintain repair shop in a clean, safe and orderly condition. Assist grounds maintenance personnel with a variety of grounds maintenance duties including mowing, spraying and application of chemicals, raking and digging. *Operate a variety of grounds maintenance tools and equipment including power and hand tools, reel and bed knife sharpeners, hydraulic press, drills, grinders, compressor, mowers, gauges, meters, impact tools and a variety of golf course equipment; operate heavy grounds equipment as needed including a tractor, gang mower and loaders. *Maintain routine records related to equipment maintenance and repair activities, inventory levels, parts used and cost and condition of equipment *Perform electrical and acetylene welding, brazing, soldering and fabrication on tools, equipment and structures when needed. Perform related duties as assigned. *Denotes essential functions. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Methods, materials, tools and equipment used in the repair of grounds maintenance equipment. • Operation, maintenance and repair of gasoline- and diesel-powered &F01:111E1s golf course maintenance equipment. • Techniques for major repair of two- and four-cycle engines. Grounds Equipment Mechanic - Continued Page 3 • Proper methods of storing equipment, materials and supplies. • Health and safety regulations. • Basic record-keeping techniques. • Proper lifting techniques. ABILITY TO: • Maintain, diagnose, repair and adjust a variety of power-driven and air-cooled grounds maintenance equipment. • Perform general grounds maintenance duties including mowing, edging and weeding. • Operate hand and power tools and other equipment used in grounds maintenance. • Lift objects weighing up to 50 pounds. • Understand and follow oral and written directions. • Work cooperatively with others. • Maintain routine records. • Observe legal and defensive driving practices. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by course work in combustion engines and mechanical repair. Mininum of two years experience as a golf course mechanic or equivalent experience in repair and maintenance of light and heavy equipment. and two years increasingly responsible experience in LICENSES AND OTHER REQUIREMENTS: Two years vocational certification on diesel and hydraulic maintenance and repair. Valid Washington State driver's license. State Pesticide Applicators License WORKING CONDITIONS: Work is performed in a mechanical maintenance shop and in the field and requires heavy physical labor on occasion. Effective Date: January 2006 Revision History:February 1995 CITY OF RENTON COUNCIL AGENDA BILL i ' AI#: 6, Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation/Aviation Division May 15, 2006 Staff Contact Bruce Fisher,x7471 Agenda Status Consent X Subject: Public Hearing.. Maintenance Dredging and Shoreline Mitigation— Correspondence.. Washington State Grant for Biological Assessment and Ordinance Permitting Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Resolution Information Washington State Department of Transportation (DOT) Airport Aid Program Grant Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... $139,500 Transfer/Amendment Amount Budgeted $100,000(2006) Revenue Generated $76,400 Total Project Budget $200,000 (2006-2007) City Share Total Project.. $63,100 SUMMARY OF ACTION: Approval is requested for the Mayor to sign a grant offer from the state, in the amount of$76,400, for Phase I of the Maintenance Dredging and Shoreline Mitigation Project. In Phase I,the City's consultant, Parametrix, will develop a biological evaluation and secure required permits to dredge the silt and debris choking the approaches to the seaplane base ramp and docks at the north end of the Airport. The Maintenance Dredging and Shoreline Mitigation Project was approved in the 2006 Airport Capital Improvement Program. The budget provides $100,000 in 2006 and $100,000 in 2007. The estimated cost for Phase I of this project is $139,500. STAFF RECOMMENDATION: Accept a Washington State Department of Transportation(WSDOT)Airport Aid Program Grant in the amount of$76,400 for Phase I of the Maintenance Dredging and Shoreline Mitigation Project and adopt the resolution authorizing the Mayor and City Clerk to sign the agreement. H:\File Sys\AIR-Airport,Transportation Services Division\03 Projects\02Capital Improvement Projects\2006 Seaplane Base Dredging Project\Contract-Permitting and BA\Permitting Contract Agenda Bill 2-9-06.doc C.�`SY 0� PLANNING/BUILDING/�, ♦ PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: May 15, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: y Kathy Keolker, Mayor FROM: Gregg Zimmerman, Administrator fitti-67 STAFF CONTACT: Bruce Fisher, Airport Operations Specialist(x7471) SUBJECT: Maintenance Dredging and Shoreline Mitigation — Washington State Grant for Biological Assessment and Permitting ISSUE: Should Council accept a Washington State Department of Transportation (WSDOT) Airport Aid Program Grant in the amount of$76,400 for Phase I of the Airport Maintenance Dredging and Shoreline Mitigation Project? Now RECOMMENDATION: Accept a WSDOT Airport Aid Program Grant in the amount of$76,400, for Phase I of the Airport Maintenance Dredging and Shoreline Mitigation Project and adopt the resolution authorizing the Mayor and City Clerk to sign the agreement. BACKGROUND SUMMARY: Several months ago, Airport management contacted Parametrix to assist with Phase I of the Maintenance Dredging and Shoreline Mitigation Project. In Phase I, the consultant will develop a biological evaluation and secure the various federal, state and local permits required to dredge the silt and debris choking the approaches to the seaplane base ramp and docks at the north end of the Airport on Lake Washington. Phase II is the construction phase and consists of the removal of woody debris, dredging and disposal of dredge spoils, and the mitigation of the Cedar River high water outflows. In early March 2006, Airport staff applied to the Washington State Department of Transportation Aviation Division for a grant to assist with Phase I, which will cost $139,500. In late April 2006, a grant in the amount of$76,400 was approved. The City's portion for Phase I of this project is $63,100. cc: Peter Hahn,Deputy PBPW Administrator-Transportation Now Ryan Zulauf,Airport Manager Nancy Violante,Grant Accountant Susan Campbell/Carolyn Currie,Airport Secretary h:\file sys\air-airport,transportation services division\03 projects102capital improvement projects\2006 seaplane base dredging project\contract-permitting and ba\wsdot ba grant acceptance issue paper.doc • oa ‘, CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A GRANT AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) FOR A $76,400 GRANT FROM THE WASHINGTON AIRPORT AID PROGRAM, FOR PHASE I OF THE MAINTENANCE DREDGING AND SHORELINE MITIGATION PROJECT. WHEREAS, in early March 2006, airport staff applied to the Washington State Department of Transportation Aviation Division for a grant to assist with the Phase I Seaplane Base Dredging Project (the"Project"); and WHEREAS, Phase I of the Project includes engineering design, sampling and permitting which will be required to dredge the silt and debris choking the approaches to the seaplane base ramp and docks at the north end of the airport on Lake Washington; and WHEREAS, the State has approved a grant in the amount of$76,400 from the Washington Airport Aid Program for Phase I of the Project; and WHEREAS, Renton shall also deposit in an Aviation Fund for the Renton Airport at least $61,500 to match the State's participation in the Project; and WHEREAS, it is necessary to document the terms and conditions of this Grant Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. Nold 1 RESOLUTION NO. SECTION II. The Mayor and City Clerk are hereby authorized to enter into a Grant Agreement with the Washington State Department of Transportation for Phase I of the Airport Maintenance Dredging and Shoreline Mitigation Project. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1184:5/11/06:ma New 2 � Washington State Aviation Division �I/ Department of Transportation 3704 172nd Street,Suite K2 Douglas B. MacDonald P.O.Box 3367 Dou 9 Arlington,Washington 98223-3367 Secretary of Transportation 360-651-6300/1-800-552-0666 Fax 360-651-6319 TTY: 1-800-833-6388 www.wsdot.wa.gcv April 18, 2006 Mr. Ryan Zulauf Airport Manager City of Renton Renton Airport—Clayton Scott Field 616 West Perimeter Road, Unit A Renton,Washington 98055 Re: Airport Aid Approval/Renton Municipal Airport/ $76,400.00 Dear Mr. Zulauf: This letter serves as official notification that the Washington State Department of Transportation(WSDOT) Aviation has allocated $76,400.00 to the City of Renton for the Renton Municipal Airport. These funds are to be used for: > Phase I Seaplane Base Dredging Project- $ 76,400.00 Includes Engineering Design, Sampling, and Permitting If you accept this allocation you may be required to supply WSDOT Aviation with periodic copies of billings and costs for this project. Failure to supply these copies may slow down and possibly jeopardize your allocation. WSDOT Aviation must be able to review your records on this project at any time for future audit purposes. WSDOT Aviation will provide the Renton Municipal Airport with a sign upon completion of the project. WSDOT requires that this sign be posted at the airport entrance to announce the improvement project. The sign will convey what the project is meant to accomplish (e.g., runway rehabilitation), the funding source(s) (i.e., general aviation fuel fees), and which agencies funded the project. The Secretary of Transportation, Washington State, may terminate this agreement at any time because of legal matters detrimental to the state or the local government, insufficient funds held by WSDOT Aviation to complete the project, or by mutual consent between the local government and WSDOT Aviation. WSDOT Aviation will be held responsible for the state's cost share of the project at the time of any such termination. Please be advised that the airport must remain open for the expected life of the project, and exclusive use policies will not be tolerated. Mr. Ryan Zulauf Renton Municipal Airport April 18, 2006 Page 2 itime If you accept this allocation subject to the conditions stated, please complete the following steps: • Execute the original copy of this letter on the line provided • Complete all three copies of the enclosed Grant Agreement • Return all documents to WSDOT Aviation, P.O. Box 3367, Arlington, WA 98223 The extra copy of the letter is for your files. We will review, sign and return a copy of the Grant Agreement to you. Upon receipt of the signed Grant Agreement, you may begin construction. If the City of Renton has not accepted this offer on or before May 12, 2006, the offer will expire and the State of Washington will not be obligated to pay any part of the costs of this project. Sincere,,, i'///// 7 • Stanley C. All'•on *oweManager, Awl tion Operations Encl: Copy of Approval Letter Three Grant Agreements Cc: Governor Christine Gregoire Congressman Adam Smith Senator Adam Kline Representative Sharon Tomiko Santos Representative Eric Pettigrew FAA, Seattle Airports District Office City of Renton hereby accepts the above-described allocation. DATE SIGNATURE 'to"'` FEDERAL TAX ID# GCA 4875 � Washington State �I/ Department of Transportation Public Entity and Address Grant Agreement City of Renton Renton Airport- Clayton Scott Field Washington Airport Aid Program 616 West Perimeter Road,Unit A Airport Name Renton, Washington 982055 Renton Municipal Maximum State Grant Obligation $ $76,400.00 THIS AGREEMENT,made and entered into this day of 2006 ,between the STATE OF WASHINGTON,acting by and through the Aviation Division,Department of Transportation,(hereinafter the"STATE")and the above named Public Entity,(hereinafter the"PUBLIC ENTITY"). WHEREAS,the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for (acquisition and/or development)of the Renton Municipal Airport together with the plans and specifications for such project,which project application has been approved by the State and is hereby incorporated herein and made a part hereof; WHEREAS,the State has approved a project for development of the airport consisting of the following described airport development: Project Number Detailed Breakdown By Items REN-01-06 $76,400.00 - Phase I Seaplane Base Dredging Project-Includes Engineering Design, Sampling and Permitting NOW,THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act,and in consideration of the (a)Public Entity's adoption and ratification of the representations and assurances contained in said project application,and its acceptance of this offer as hereinafter provided,and(b)the benefits to accrue to the State of Washington and the public from the accomplishment of the project and the operation and maintenance of the airport as herein provided,the State hereby agrees to pay as its allowable costs incurred in accomplishing the project. The terms and conditions of this grant agreement are as follows: The maximum obligation of the State payable under this grant shall be 76,400 The Public Entity shall: 1. Deposit in an Aviation Fund for said airport,at least$ 61,500 to match the State's participation in said project. 2. Carry out and complete the project in accordance with the plans and specifications and property map,incorporated herein,as they may be revised or modified with the approval of the state. 3. In connection with the acquisition of real property for the project,the Public Entity shall secure at least two written appraisals by competent,experienced appraisers who are members of a recognized professional appraisal organization and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the parties. DOT Form 900-078 EF 1 of 3 Revised 5/98Page GCA 4875 4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said airport in an amount equal to the state's participation,or the amount designated in paragraph(1)above,which deposited amount will be used solely for the purpose in question. lure 5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed under this project;that no exclusive operating or use agreements shall be granted to any person,company,or corporation;that failure to abide by such agreement shall automatically obligate the immediate and full return of all State of Washington money expended in behalf of the project to the State of Washington with reasonable interest. Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of years, whichever is longer,as determined by the Aviation Division. 6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable,amount of state agency use or for state activity in search and rescue. And,further, RCW 47.68 is followed to best serve the public. The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to allowability. The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity. This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for each project. Except for those projects receiving both state and federal aid,the following inspection scheduled,and reporting system will be required: A. Inspection Schedule and Reporting system will vary for each project. Basically,the inspection schedule will be placed on a quarterly basis. On project taking less than three(3)months,the Public Entity will be required to make reports and be inspected on the following schedule: 1. Public Entity project commencement date. 2. Public Entity report project completion date and request final inspection. 3. State will make final inspection and sign-off project as completed. 4. State will arrange for audit of account in accordance with regularly scheduled audit program. B. Projects taking over three(3)months will be set up on a quarterly inspection and progress report system. The Public Entity will be required to make reports and be inspected on the following schedule: 1. Report project commencement date. 2. Public Entity will make a three(3)months progress report. This will be a letter report giving percentage of project completed,fund expenditures to date,and short narrative of the project progress, problems encountered and plans for project completion. 3. State will make quarterly project inspections and prepare the report of inspection. A copy of the report will be delivered to the Public Entity. 4. Public Entity will make report of completion of project and request final inspection. 5. State will make final inspection and sign-off as completed. 6. State will arrange for audit of account in accordance with regularly scheduled audit program. It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among one or more of the following remedies: A. The withholding of any future airport aid,and/or Atimme B. The return of grant funds awarded as an action for specific performance,and/or C. Enforcement of the commitment made by the applicant. Page 2 of 3 GCA 4875 The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be evidenced by execution of this instrument by the Public Entity,as hereafter provided,and said offer and acceptance shall comprise allocation agreement,constituting the obligation and rights of the State and the Public Entity with respect to the accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the Ng facilities developed under the project but in any event not to exceed twenty(20)years from the date of acceptance. By: Director,Aviation Division The City of Renton does hereby ratify and adopt all statements, representations,warranties,covenants,and agreements contained in the project application and incorporated materials referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and conditions thereof. Executed this day of , 2006 . Name of Public Entity: City of Renton By: Title: • 4410010 DOT Form 900-078 EF Page 3 of 3 Revised 5/98 CITY OF RENTON COUNCIL AGENDA BILL , ,1a: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division May 15, 2006 Staff Contact Robert Lochmiller (x7303) Agenda Status Consent X Subject: Public Hearing.. South Lake Washington Infrastructure Improvements Correspondence.. Construction Management Service Ordinance DMJM-Harris Resolution X Supplement Agreement#1 (CAG 06-079) Old Business Exhibits: New Business X Issue Paper Study Sessions Supplement Agreement#1 Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Fund 318 Expenditure Required... $ 1,597,500 Transfer/Amendment Amount Budgeted $ 1,781,000 Revenue Generated isof Total Project Budget $23,291,000 City Share Total Project... SUMMARY OF ACTION: The supplemental agreement will provide construction management services for the construction contract to complete the South Lake Washington roadway infrastructure improvements in conjunction with Harvest Partners' Landing development. These services will include project management, inspection, materials testing, on-call surveying,public involvement, and contract administration during the construction of the project. The concept, including the consultant selection process,was discussed with the Transportation Committee. The City is currently in the process of bonding to fund the construction and construction management of the South Lake Washington Infrastructure Improvements through a new Fund 318. The original contract with DMJM-Harris provided construction feasibility review and on-call services during the last part of the design process. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the supplemental agreement with DMJM-Harris in the amount of$1,597,500 for construction management services for the South Lake Washington Infrastructure Improvements,CAG 06-079. 4101.1 \Division.ATRANSPGRTATIDESIGN.ENG RobSoeing Redevelopment\Contract\MAIM\Supplement#I\Agenda Bill DMJM Supp-I 060201.doc ` Y 0,� PLANNINGBUILDING/ , PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: May 15, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: Gregg Zimmerman,Administrator STAFF CONTACT: Rob Lochmiller, Project Manager(x7303) SUBJECT: South Lake Washington Infrastructure Improvements Construction Management Service DMJM-Harris Supplemental Agreement to CAG 06-079 ISSUE: Should Council authorize the Mayor and City Clerk to execute the supplemental agreement with DMJM-Harris in the amount of$1,597,500 for the South Lake Washington Infrastructure Nifty Improvements? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the supplemental agreement with DMJM-Harris in the amount of$1,597,500 for construction management services for the South Lake Washington Infrastructure Improvements, CAG 06-079. BACKGROUND: The City determined earlier this year that construction management services are needed because of the size,time schedule, and complexity of the project. Transportation Design interviewed consulting firms on March 14,2006 and selected DMJM-Harris as the best-qualified firm for the construction management services on this project. The Transportation/Aviation Committee was briefed on March 16,2006 about the need for construction management services and the consultant selection process. The City is currently in the process of bonding to refund the design expenses already incurred and to fund the construction and construction management of the South Lake Washington Infrastructure Improvements. The supplemental agreement will provide construction management services for the construction contract to complete the South Lake Washington Infrastructure Improvements, in conjunction 4 Randy Corman,Council President Members of the Renton City Council Page 2 of 2 May 15,2006 with Harvest Partners' Landing development. These services will include project management, inspection, materials testing, on-call surveying,public involvement, and contract administration during the construction of the project. The original contract with DMJM-Harris provided construction feasibility review and on-call services during the last part of the design and bid advertising. cc: Peter Hahn,Deputy PB/PW Administrator—Transportation Rich Petted,Interim Transportation Design,Planning&Programming Supervisor Rob Lochmiller,Transportation Design Project Manager Connie Brundage,Transportation Administrative Secretary H\Division.s1TRANSPOR.TAT\DESIGN.ENG\Rob\Boeing Redevelopment\Contract\DMJM\Supplement#10M)M Supp-I Issue Paper 060503.doc Washington State V1 Department of Transportation Su lemental A reement Organization and Address Noor' pp g DMJM-Harris Number 1 10900 NE 8th Street, Suite 750 Bellevu, WA 98004 Original Agreement Number CAG 06-079 Phone: 425-974-8044 Project Number Execution Date Completion Date 4/28/2006 12/31/2007 Project Title New Maximum Amount Payable South Lake Washington Roadway Improvements $ 1,617,500.00 Description of Work This work will be to provide construction management services for the construction contract to complete the South Lake Washington Roadway Improvements. These services will include project management, inspection, materials testing,on-call surveying, public involvement,and contract administration during the construction of the project. The Local Agency of City of Renton desires to supplement the agreement entered into with DMJM-Harris and executed on 4/28/2006 and identified as Agreement No. CAG 06-079 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The original scope of services is amendend to include additional services as described in detail in the attached Exhibit"A-1." II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completetion by December 31.7007 III Section V, PAYMENT, shall be amended as follows: The additional services described in Exhibit"A-1"will cause in increase to the contract of$1 597 500 00 as shown in the attached Exhibit"E-1"for anew Maximum Amount Payable ofd]fi17 500.00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: DMJM-Harris By: Kathy Keolke>~Mayor ' Consultant Signature Approving Authority Signature DOT Form 140-063 EF Date Revised 9/2005 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 SCOPE OF SERVICES South Lake Washington Roadway Improvements "Lakeshore Landing" City of Renton Construction Management Services This work will be to provide construction management services for the construction contract to complete the South Lake Washington Roadway Improvements, also known as Lakeshore Landing (hereinafter called "Project"). These services will include project management, inspection, materials testing, on-call surveying, public involvement, and contract administration during the construction of the project, as detailed below. DMJM+HARRIS, Inc. ("Consultant") will provide to the City of Renton, Washington ("Client")construction management services for the project. A detailed scope for the Contract follows: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. Assumptions: • The proposed project team will include a part-time project manager, a full-time resident engineer, a full-time construction engineer, a full-time documentation specialist, two full-time inspectors, on-call inspection for peak periods, a part-time scheduler, necessary sub consultants to provide services for public involvement, surveying, materials testing, geotechnical / dewatering support, and other supporting tasks as deemed necessary. The level of services is based on a project duration of 13 months, or approximately 280 working days. • Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT Construction Manual. • Mileage: Mileage will be charged on a round trip basis from our Bellevue office, unless staff are traveling directly to the site from locations closer than Bellevue. At no time will mileage be charged from locations beyond our Bellevue office. • Field office: It is recognized that the Contractor will provide a field office with computers, software, copiers, furniture, and other items as listed in section 1-04.13 of the special provisions. The Consultant shall provide personal protective equipment, as necessary, for Consultant staff. The Contractor shall add Consultant as additional insured during the course of construction in the event of theft, vandalism, or other incident(s) including 3`d party liability, and the Contractor will include the Consultant as an indemnified party under its indemnity obligation in the contract with the Client. Design by Others: It is further understood and agreed that because Consultant did not prepare the Contract Documents for the project, Client waives all claims against Consultant arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. In addition, Client agrees, to the fullest extent permitted by law, to indemnify and hold Consultant harmless from any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from any errors or omissions contained in the plans, specifications or other Contract Documents prepared by others, except for the negligence or willful misconduct of the Consultant. void Lakeshore Landing Scope.doc Page 1 of 7 Updated:4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 DETAILED SCOPE OF WORK Task 1 — Project Management Provide overall project management, coordination with the Client, monthly progress reports, and invoicing. This effort will include the following elements. 1.1 Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. 1.2 Review monthly expenditures, prepare invoice and submit project progress letter to the Client. 1.3 Prepare Construction Work Plan to document processes for change management, submittals, RFI's, etc. Copy of plan to be provided to Client, with applicable sections being forwarded to Designer and Contractor. 1.4 Implement Expedition to track project documentation. Task 2—On-Call Construction Surveying The Contractor shall provide construction staking for the project with the exception of those items listed below. Control has been provided in the bid documents. Any re-staking by the Consultant will be considered additional services. 2.1 Quality Control Survey: Perform on-call checks of the proposed construction to ensure conformance with the lines and grades specified in the contract plans. Estimate 200 crew hours and necessary office support for this item of work. Task 3— Preconstruction Services 3.1 Constructibility Review: Perform a review of the plans, specifications, and estimate and provide comments to the Client in tabular format. 3.2 Bidding Assistance: Provide on-call services during bidding process, including review of bids and recommendation for award. 3.3 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the Client's offices. The Consultant's project manager, resident engineer, document specialist, and inspectors will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. 3.4 Preconstruction Photos: Preconstruction photographs will include existing condition of the project right-of-way, and all relevant buildings adjoining the site. Photos will be cataloged as to their location, date, and other relevant information. Video will also be taken of the project to document the preconstruction condition. Consultant will provide one set of preconstruction photographs and one copy of video to the Client. '%rr► Lakeshore Landing Scope.doc Page 2 of 7 Updated 4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 Task 4—Community Outreach , .400 4.1 Public Involvement Plan: Develop a plan that describes project goals and key messages, identifies stakeholders, and describes the methods that will be used to communicate with the public, the roles and the responsibilities for each method, and a timeframe for implementing each method. 4.2 Community Database: Develop and maintain a database of all interested and affected parties. The database will be used to generate mailing and e-mailing lists throughout the life of the Project. 4.3 Construction Flyer: Produce and distribute a flyer prior to groundbreaking that informs interested and affected parties about the beginning of construction, what can be expected during construction, the project schedule, how they can be informed, and the announcement of the construction groundbreaking. 4.4 Community Communication: Serve as the primary contact for public inquiries about the project. Develop responses to inquiries within 24 hours. Produce and distribute monthly e- mails with updated project information. Develop and regularly maintain a communications log that documents all inquiries and their resolution. 4.5 Project Hotline: Develop and maintain a dedicated phone number that is manned during construction hours. During off hours, callers will be prompted to leave a message. Off hour calls will be responded to the next business day. All calls will be entered into the communications log. 4.6 Project Website: Develop and regularly maintain a project website that provides project information and graphics. The website will be updated on at least a monthly basis. More frequent may be performed for specific traffic impacts or major project milestones. 4.7 Community and Business Meetings: Schedule and conduct meetings with business and organizations to keep them informed, identify and address concerns, and maintain support for the project. All meetings will be documented in the communication log. 4.8 Collateral Materials and Graphics: Develop materials and graphics needed to communicate specific project elements, such as detour routes, on an as needed basis throughout the duration of the project. 4.9 Quarterly Flyers: Produce and distribute flyers that provide information about the project progress, upcoming activities, and contact information. Client to provide mailing list for flyers. Task 5—Construction Services— Field 5.1 Provide the services of one full-time resident engineer, inspection staff, construction engineer, documentation specialist, scheduling support, and other tasks necessary to monitor the progress of the work . Inspection staff shall oversee excavation, utility installation, paving, and other items, as needed, on the project site, and will observe the technical progress of the construction, including providing day-to-day contact with the Contractor and the Client. By providing inspection oversight, the Consultant shall assume no responsibility for proper construction techniques or job site safety. The presence of the Consultant's personnel at the construction site is for the purpose of providing to the Client a greater degree of confidence that the completed work will generally conform to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the construction Contractor(s). The Consultant's personnel shall act in accordance with Section 1-05.1 and 1-05.2 of the current WSDOT Standard Specifications. The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors' performance and shall not be responsible for construction means, methods, techniques, sequences of procedures, or for Lakeshore Landing Scope.doc Page 3 of 7 Updated 4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 safety precautions and programs in connection with the work performed by the construction Niro contractor(s) and any subcontractors. Field inspection staff will perform the following duties as a matter of their daily activities: i. Prepare daily construction reports detailing the contractors operations performed for each day the Consultant is on site; measure the quantities of materials installed, log equipment and staff used, and other associated information. ii. Respond to questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the Contractor, including response to related questions from adjacent property owners and the general public. iii. Prepare field records and documents to help assure the project is administered in accordance with funding requirements. iv. Provide periodic photographs during the course of construction. Photographs will be in digital format and cataloged by date. v. Coordinate with the contractor-provided surveying subconsultant. vi. Coordinate with the Client's utility and traffic signal operations personnel. 5.2 Materials Testing: Coordinate and manage materials testing subconsultants for construction services, who will provide materials testing services as required. Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. 5.3 Geotechnical Support: Consultant shall review the Contractor's proposed dewatering plan and provide on-site review of dewatering operations. In addition, Consultant shall provide geotechnical review of existing ground conditions and provide recommendations for the %" suitability of native soil for re-use as trench backfill, and address other geotechnical concerns. This scope is based on 40 hours of geotechnical oversight and 60 hours of dewatering support. 5.4 Punchlist: Upon substantial completion of work, coordinate with the Client and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or 'punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be issued by the Consultant. Task 6—Construction Services—Office 6.1 Document Control. Implement Expedition for use in tracking project documents, including submittals, RFI's, change orders, pay estimates, issues, and design changes. The Client will be provided with one copy of Expedition viewer program to enable viewing of all pertinent project documentation. The Consultant shall provide a dedicated server with Expedition and Primavera P3e to house the project data, which will be available through the enterprise network. 6.2 Project Coordination: Liaison with Client on a regular basis to discuss project issues and status. Coordinate with utilities and community outreach issues. 6.3 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications 6.4 Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. Contractor to provide a 3-week schedule of upcoming work at each meeting. 6.5 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. Lakeshore Landing Scope.doc Page 4 of 7 Updated.4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 6.6 Master Schedule: Compile schedule information from the Contractor and surrounding construction projects, performed by others, to provide a master schedule for use in coordination of activities and to provide the Client with information to distribute to staff and council. The master schedule will be updated as part of the monthly schedule review. A rollup schedule will be submitted to the Client for their use. 6.7 Monthly Pay Requests: Prepare monthly requests for payment, review with the Client and contractor and approve, as permitted. Utilize Client provided format for pay estimates, or Consultant format. Payment to be based on a cost loaded CPM schedule, as described in Section 1-08.11 of the Special Provisions. 6.8 Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and compare with field-observed progress, as described in Section 1-08 of the Special Provisions. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. 6.9 Cost Projections: Prepare up to four cost projections for the project. Projections to be based on the current amount paid to date, pending change orders, quantity projections, and other information. 6.10 Record Drawings: Review record drawings prepared by the Contractor and prepare conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with Consultant information and provided to designer for electronic drafting in CAD on a separate layer. Designer to provide final electronic and hard copy file of record drawing to the Client directly, with one electronic and hard copy being provided to the Consultant. 6.11 Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that Client accept the project. 6.12 Project Closeout: Transfer all project documents to the Client for permanent storage. Task 7—Submittal Processing 7.1 Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the Designer for their review. Submittals shall be logged and tracked. 7.2 Request for Information (RFI): Review and respond to RFI's (up to 200 man-hours of time), or obtain input from the Designer. RFI's shall be logged and tracked. 7.3 Record of Materials (ROM): Develop ROM for use on the project, based on the contract specifications and WSDOT/LAG requirements. Task 8—Change Orders 8.1 Change Orders: Develop change orders, provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. A total of 400 man-hours have been included in the cost for services. Additional effort shall be considered additional services. (Note: Change orders that may affect project performance, or significantly modify the design, will be transmitted to the Designer for review and concurrence.) Task 9—Additional Services Lakeshore Landing Scope.doc Page 5 of 7 Updated:4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 The services described under this task, and any other additional services requested by the Client, will be performed only when authorized by the Client. Authorization to perform additional services will be in the form of a supplement to this agreement, specifying the work to be performed, and basis of payment. 9.1 Perform a plan and specification review. 9.2 Produce traffic advisories and other news releases at project milestones. 9.3 Provide any additional services resulting from changes in scope or design of the project. Changes include, but are not limited to, changes in size, complexity, the schedule, character of construction, or method of financing. 9.4 Preparation of award submittal for APWA, CMAA, and other agencies. 9.5 Provide claims analysis and assistance in resolving claims that are protracted in nature and beyond the scope of the change order process described herein. 9.6 Groundbreaking Ceremony: Conduct a groundbreaking ceremony that provides information about the project elements and schedule, and that provides information about how to stay informed through the project. Handouts to be prepared for this task. Graphics of the project to be provided by the Client or the Designer. Refreshments, tables, and other necessary items to be provided by the Consultant. 9.7 Media Relations: Produce and distribute periodic press releases at key milestones about the project and its progress. Meet with press to help develop stories about the project. 9.8 Ribbon Cutting Ceremony: Organize and advertise a ribbon cutting ceremony at the completion of the project. Coordinate with other contractors and developers on adjacent projects. Memorial plaque to be provided by the Consultant. Refreshments, tables, and other necessary items to be provided by the Consultant. '4100, Deliverables i. Construction Work Plan ii. Preconstruction Conference minutes iii. Preconstruction meeting agenda and minutes iv. Survey grade sheets, as necessary, provided by QC survey subconsultant v. Daily Reports vi. Test Reports vii. Construction Photographs—1 set, including preconstruction photographs and video viii. Weekly meeting minutes ix. Certificate of Substantial Completion x. Monthly contractor pay requests xi. Cost projections xii. Punchlist xiii. Physical completion letter and recommendation of final acceptance letter xiv. Public involvement literature and record of public comments xv. All project records at the completion of the contract, including submittals, RFI's, change orders, correspondence, and other information. xvi. Task Force agenda and minutes xvii. Public involvement plan xviii. Construction flyers *lar xix. Handouts&displays for open houses Lakeshore Landing Scope.doc Page 6 of 7 Updated:4/18/06 South Lake Washington Roadway Improvements City of Renton EXHIBIT A-1 xx. Periodic press releases xxi. Communications logs xxii. Project hotline xxiii. Emergency protocol xxiv. Project website and updates xxv. Quarterly flyers xxvi. Master schedule update To be provided by Client: 1. Electronic copy of plans, specifications, estimate, and bid tabulation. 2. Postage to be provided by the Client for any mass mailings. Lakeshore Landing Scope.doc Page 7 of 7 Updated.4/18/06 EXHJ -E-1 ( ' Project Name: ( SOUTH LAKE WASHINGTON ROADWAY IMPROVEMENTS Prepared by: MJR Revised:4/18/06 Phase Name: Construction Services Date, 4662006 Project/Promo No.: Checked by, Deb Miller Phase No.: Date: 4992008 MIke 8 Dave kt Kun.1 Deb 4.1 Coen 9 Alm K J.0 1300.0 TOTALS ; •'••'i.k i. '-'1',:•.."•':•:‘ )RK HOURS/ Pr03.Mar.'t•il Res.Eng 1 ' ••",.' i Const 969 Doe.SPeo. Inspeclor Inspedor Inspector 2D E TASK DOLLARS teo.is::- $38.65 ,•'! :'' $3301 $27.66 031.55 $33.00 $33.21 4,V.:,.....jfk:',,4:',..-7.---:::1„7:7,..7,,,.,!'.' .,,i,..,'-•,,_, , ,4„,, : ,,,,-,:,7;'7,, -7",,,4Ar.7,,,424.1 't,Vir,4.,...,c'f:',:.''-l: '''''''''-":' ":;,',t4..i,:`,..":',:,''„.;li,''''rrL,14:-.9:1'°:17:,-;ri :::-:-.1'-',r,-.,':.?..7:::.:'''-'-,''',?;':' ai'',7.•,,,,-•'. '•-=''..-•"•'4.4t1'7',".;;:,•",„:::;:„"2:i: ",•°51'.' -:','.-. .F...-R,,,:-;"'.:1:',„;'•',..„:,:a•i%:', -, •.,,,:w•-1,,„:;-;;',;..-c.7,42,-' ..,..:::,:f.:.,„.....ir„.,-....1:-',, ,Ii.•,,••,:;,',.-'-f,,,,,-,4,, 01 Prolect Organization and Layout Be 24 10 10 86 03,038.72 01,442 $367 $589 $443 02 Monthly Review and Invoking 70 24 8 40 1 82.768.70 11,442 $220 81.108 .03 Construction 740.8 7081 28 8 4 2 8 31698.52 $481 $147 $118 8221 04 implement use of Expedition 58 24 12 12 $ $2,810.52 $1,442 $440 $707 $221 •"'11."1"'*44440';"j4,•4•F'h'.."4(344:•!.'''ihiT". '''-.:':W...''i.-' '...:'•1;11,4•2••..l.'ii tiy,•. •47-.1];:k1"4.,P.- i'7-;`,„..AKA''..,''ii•'Vi.ri' .1•• ' ,' :/it.ii, Ag , ',"-, /-• :71.r."",•.Y11: ,-<i?. -'01fi'*'''''Wl'''''''-'!1•''' ' ''..11Jkji:';All'slg'-'-'' ' ",.......13X':•9.‘1,:k.. ' ..,,,V,,ifi is? ' .:•z..;•,'i1,ii: . ,,..' .r,-'.• 7';.: -'•• ,,'„. 3'. . : ' - 5.64"%": 91'.•1'S4/....1 ,,i•1;:',, 4..••„7,J,4rf •?”'• '.""1*KV1,1••;•'4;4'751'1;.. ';.'"1''."4'W., • ' • •''.7 '"--... :1 . "4"':"i'''''':.-i'''''il:'•'i - i-i;:q .'"1;•";14',W14.', '••''''''.••'5'fr:1"'''.2,,l''Is' : 1,-":,,,,af,r.,...,- . , .. 01 Coast...M.0181y Review 170 40 40 18 40 $7,092.96 $2,404 $1,488 $1,081 $1,108 02 Bidding AssIslence 120 32 40 8 40 s4.8e6se 81.923 61,4643 $471 61.108 .03 Preccostruction Conference 72 12 16 24 4 $2,825.78 $721 $586 $664 $128 .04 Preconstrumlon Photos 313' 4 4 4 12 $1272.24 $240 $147 0111 8379 :-', -t.--,i',;•1 :."- :.''.'Isilis404.49bsi**(44itiA#5$1.07iktkor..t *48:- r.'' :',-,",-, .'t **'-''•••:" .,...;v:::'•:• , -• .01 Pulp&Involvement Plan 18 8 4 4 $738.04 I $481 $147 0111 .02 Community Database 16 8 8 $702.06 $481 $221 .03 Conshudion Flyer 12 I 4 4 4 $407.64 $240 $147 $111 .04 Community Conirminketions 24 24 11,442.40, 81,442 .05 7.09)0*Hoene 18 2 5 8 se34.6.8 8120 1293 6221 .08 Pegeet Viebsite 40 5 16 15 81.509.76, $481 8586 8443 1.07 Community.04 908000.Meetings 64 40 16 8 53,211.68 32,404 $586 $221 08 Colleterel Meterlals and Graphics 12 8 4 8627.40 $481 $147 I .09 Ouarlisrly Flyels 24' 8 8 8 $998.213 $481 3283 $221 I • "."•'.'4,',,,g.f"_ADP.: ,,, _, _ . •••, , . ' - ' NMI •-°m"r'f'711.47'14mullIMEImm...millat'"!' • ''' 111.1111111111M11111111111111111 IIIIIIIgIIIIIIIII ' . .11.11 01 Conabuction...B400002000 500 2520 2520 1260 •Inspection time based on 280&Aye fl g hr/44y unless peat bme MBE $73,300 $18.505 $79.508 $83,180 $41.844 80 .02 Matedels Tadng •TeetIng lob.provided by Kleirdelder 03 Geolechnical SupPon I . •GeotedWoel support lo be prodded by Kleinlekter .04 Punchllat 52 4 18 6 16 4 4 81.78164. $240 $688 $284 $443 $128 $132 ,;''''''.3.•77:77,7C"'", -''''7177.1;riitN-'•s '"' -" '4,1?°•filliffhl' . . . INIMIIIIIIMINik''''''''''''' 1111111111111=1111111111.11 ' ' MINE011 Mil 01 Document Control 2,08. 80 500 1500 • . :;i':.'il 8 ri a i hHil g a V` HH » k FIT ) v:,., h U ka $ � a S as 3 ' lAil ; Hifi 1 PHA":,`"§ a. 1!1 2 = 8 » a 488 ,88RAI8l " » " 58 ..,.vogR2R ¢ryr • I S F 7R 2 {''<<< 3 1441 ul 8 " « m » » b 5 -- z " 5 = g O 9 ;„: --ggE ' E5Ev—Vgg " ? s4 - » - pi 2k8 § - 1 I Il• • 8 8a8ia808x 88,2r, 887. m9 88 8882 8 „ == '-i ✓"" ;, Y F o 8 8 8 8 r, ' '. § 6i. $ ll § egg X S « « S 8 g Vri 11 II li r 1 i 1 1 g yN3ch I 1 II ii 11 U Exhibit G-1 Renton Construction Management NORTON ARNOLD&COMPANY(NAC)COST ESTIMATE Other Direct Costs(ODC's) Total Project Staff Classification i Hours Labor Cost 1,;.:;,-,14,,,‘,:,,,„;,_.1;:;,,.,±1.,,„i;.,-_,,J,,,,,..,:,,,..: �� Total ODC's Cost Labor Rate : ,„ ` ;x,.. ‘.1{:-.,...7.-,-' ',......::,•;`,::: , .21_ w.. Task 1 Project Management 1.1 Project coordination °` • Y ..P. 50 $ 7,000 x :.1711,T,,.:7,7 T»lr.71,,,-=, . 7;-.71:;7:77:,177.7.1:x $0 1.2 Public Involvement task force meetings � 1.3 Monthly contractor meetings i ` '. :•',"-,:',:'!"'i'.:7''.!..- 30 $ 3,750 ��7��, " ate $90 1.4 Emergency meetings . '_..., ,.t ,a 40 $ 5,300 7« -Elp-.. 7.!.'4t fi + ii" $60 Task 2 Pre-construction Services 2.1 Public Involvement Plan ' i 35 $ 1,500 i ,g 2.2 Community Database ,,.-.. fid. .. .... �..ti. a �u ..-0.. 65 $ 1,350 ;, F . a , $0 2.3 Construction flyer Ik:.._..... : j. 71'. . .. 7-'. .. 40 $ 4,875a;: ,. - wu• $1 000 2.4 Construction kick-off open house , ... ....�.'' ...: ,„:„.:,,,,,.7 4,,:. :,. i 0 $ - Fad...::r.?: C. :. V' <s $0 Task 3 Construction Services �? � ::::*, :*4.71 117;;S1,7,:-.,:1,`t z ,,� ; , , 3.1 Media RelationsW j� - � 0 $ �t �u t : e $0 3.2 Correspondence and e-mail ;„:; :. Y ;,1125 $ 14,000 ;:� a " �� s , $0 ,. 3.3 Telephone Project Hotline s :i� : s ..i; Ef, MEM 100 $ 9,575 "x" ' '• iii $0 ° 3.4 Emergency and Incident Response moi: t ?'�'� ;l F . 0 $ - _. ,a,.: ,',:1". ; $0 3.5 Project websiteI '" , . 'I PT :a 80 $ 8,150r NCi .'. $0 3.6 Community and Business Meetings � 21 „sji ",, r' ," 7-,,. 80 $ 10,150 a a P' ` ;,�:F. $160 3 7 Site visits a�r<�'.:0� �"' 0 $ - '•� 3,,;>� '.> $0 3.8 Collateral Materials and Graphics 65 $ 7,350 ,. -1- er $500 3.9 Quarterly flyers tgrt,,,;. TqTom 60 $ 6,050 , ' ,,,a'ta `Wlqq, =. $2,000 3.10 Photographs ,r �= 0 $ - .} ': �; 3.11 Ribbon Cutting Ceremony �alg � i : i 0 $ i,M. ''s,:do .t. . w so Total 255 225 330 20 0 830 $85,800 $3,600 $0 $0 $300 $3,900 NAC Budget-revised 041806.xlsPublic Involvement 1 5/2/20061:30 PM CITY OF RENTON COUNCIL AGENDA BILL AI#:ktitive � k + Submitting Data: Planning/Building/Public Works For Agenda of: May 15, 2006 Dept/Div/Board.. Utility Systems Staff Contact Lys Hornsby, x7239 Agenda Status Consent X Subject: Public Hearing.. Water and Wastewater Billing Adjustment for Water Correspondence.. Leaks Ordinance X Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Refer to Utilities Committee Legal Dept X Finance Dept X Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Utility Billing Customer Service has received several requests for utility billing adjustments on excessive bills due to water leaks. Currently, the City has no procedure or code for handling these requests. Many other adjacent jurisdictions have procedures in place to provide relief from excessive utility bills due to water leaks. Staff has developed a procedure to provide water and wastewater billing adjustments to provide relief for customers who have experienced a water leak. This proposed procedure will also provide direction to staff to process adjustments consistently and fairly. STAFF RECOMMENDATION: Concur with the proposed modifications to Renton Municipal Code Sections 8-4 and 8-5, and present the ordinance for first reading. H:\File Sys\USA-Utility Systems Division Administration\USA-16-Utility Committee\ableak.doc\LHtp ve't PLANNING/BUILDING/ ,.. ♦ , « , PUBLIC WORKS DEPARTMENT `eP�N�o� MEMORANDUM DATE: April 28, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: \\4, � ,"Kathy Keolker, Mayor FROM: Gregg Zimmerman, Administrator 4 STAFF CONTACT: Lys Hornsby, Utility Systems Director(ext.°7239) SUBJECT: Water and Wastewater Billing Adjustment for Water Leaks ISSUE: Should the City Council approve a water and wastewater billing adjustment for customers that experience excessive water and wastewater bills due to a leak in the private, potable water service line? RECOMMENDATION: Nr.r Concur with the proposed modifications to Renton Municipal Code Sections 8-4 and 8-5, and present the Ordinance for first reading. BACKGROUND SUMMARY: Every year, Utility Billing Customer Service receives requests from customers for rate relief on water and wastewater bills when they have experienced water leaks in their private service lines. Both the water and wastewater portion of the bills can be excessive causing a hardship for residents and businesses. Currently, the City has no procedure or code for dealing with these situations. The City set up a team that included members from the Finance Department, Utility Systems Division and the Water Maintenance Division to discuss the procedure and language for a utility billing adjustment due to a water leak. They looked at the procedures in place in other cities in the area. Utility billing adjustments for other cities and special purpose districts vary widely from no adjustments being offered to full adjustments for all leaked water. The criteria for adjustments also vary from offering only one adjustment for the life of the service line to offering adjustments every year. After discussion of all of the various options and looking at what other jurisdictions do, the team proposed the following: Council/Billing Adjustments April 28,2006 Page 2 of 2 • Only one leak adjustment per service line every 5 years. This encourages people to keep their service lines well maintained. • Leak adjustments will be granted for a maximum of two billing cycles (4 months). • No adjustment will be provided for certain kinds of water consumption such as outdoor water features, fountains, ponds, pools, hot tubs, frozen connections or pipes, boat docks, irrigation systems, etc. • The adjustment for the water portion of the bill is proposed as: the City will deduct 50 percent of the consumption from the bill. No other charges will be reduced. • The adjustment for the wastewater portion of the bill is proposed as: no adjustment for single-family accounts, as the rate is not dependent on volume of water consumed. For all other accounts, the City will deduct the wastewater charge for all leaked water that did not flow into the sanitary sewer system. • A written request for a utility billing adjustment must be made to Utility Billing Customer Service within 60 days of discovery of the leak. • If the billing adjustment is more than$2,000, the request will be forwarded to the Finance Committee for approval prior to granting the request. CONCLUSION: Currently, the City has no procedure or code for dealing with excessive water and wastewater bills due to water leaks. Each request is handled individually and often is — denied because the City has no policy or procedure to allow for relief Even customers that use due diligence in their water use and keep their private systems well-maintained, can be the victims of large water leaks leading to excessive utility bills. The objective of this code modification is to provide relief from unexpected, excessive utility bills, to reward those customers who keep their systems maintained and repair leaks quickly, and to provide a consistent procedure to Utility Billing Customer Service for processing requests for utility bill adjustments due to water leaks. cc: Ray Sled, Water Maintenance Manager Elloyce Sumpter, Utility Accounts Supervisor Dave Christensen, Wastewater/Technical Services Supervisor Cindy Zinck,Finance Analyst Supervisor Abdoul Gafour, Water Engineering Supervisor H:\File Sys\USA-Utility Systems Division Administration\USA-16- Utility Committee\issueleak.doc\LHtp CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,ADDING SECTIONS 8-4-46 TO CHAPTER 4, WATER, AND 8-5-23 TO CHAPTER 5, SEWERS, OF TITLE VIII (HEALTH AND SANITATION) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON," ALLOWING CERTAIN WATER AND WASTEWATER BILLING ADJUSTMENTS FOR WATER LEAKS . THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L A new Section, 8-4-46, of Chapter 4, Water, of Title VIII(Health and Sanitation)of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington"is hereby added, to read as follows: 8-4-46: WATER BILLING ADJUSTMENT FOR WATER LEAK: ,,,,,, A. The City will process and grant no more than one water billing adjustment for water leaks on the customers' side of the water meter per water service connection every five(5) years. Adjustments will be calculated over the billing periods when the water leak occurred, up to a maximum of two(2)billing periods (four(4)months). No leak adjustments will be granted for irrigation systems, frozen connections or pipes, leaky toilets, boat docks, pools, fountains, ponds, other outdoor decorative water features or hot tubs. B. A written request for a water billing adjustment must be submitted to Utility Billing Customer Service within sixty(60) days of discovery of the water leak and/or sixty(60) days of receipt of the billing that covers the time period when the water leak occurred. The written request must include the service address, billing periods over which the leak occurred, location of the leak and a copy of the repair receipt and/or a description of the completed repair. 1 ORDINANCE NO. C. The water portion of the bill will be adjusted by charging for only 50% of the consumption charge over the billing period(s)when the leak occurred. Example of adjusted water billing calculation: (Basic Monthly Charge)+ (0.50 X Consumption)X Commodity Rate. Adjustments greater than$2,000 shall be submitted to the Finance Committee for approval or denial. There will be no adjustment of the Basic Monthly Charge or any other water charge. SECTION H. A new Section, 8-5-23, of Chapter 5, Sewers, of Title VIII(Health and Sanitation) of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington" is hereby added,to read as follows: 8-5-23: WASTEWATER BILLING ADJUSTMENT FOR WATER LEAK: A. The City will process and grant no more than one wastewater billing adjustment for water leaks on the customers' side of the water meter per water service connection every five (5)years. Adjustments will be calculated over the billing periods when the water leak occurred, up to a maximum of two(2)billing periods(four(4) months). No leak adjustments will be -04111 granted for irrigation systems, frozen connections or pipes, leaky toilets, boat docks, pools, fountains, ponds, other outdoor decorative water features or hot tubs. B. A written request for a wastewater billing adjustment must be submitted to Utility Billing Customer Service within sixty(60)days of discovery of the leak and/or sixty(60) days of receipt of the billing that covers the time period when the water leak occurred. The written request must include the service address, billing periods over which the water leak occurred, location of the leak, a copy of the repair receipt and/or a description of the completed repair, and documentation that the leaked water did not enter the sanitary sewer system. C. No leak adjustment for wastewater will be granted for single-family sewer accounts because the sewer charge is a flat rate and not affected by a water leak. 2 ORDINANCE NO. D. For non single-family sewer accounts, a full adjustment of the sewer bill will be N1/4,,- made for all leaked water that did not enter the sanitary sewer system. The adjustment will be determined by averaging normal water consumption from previous representative billing periods and charging wastewater volume rates based on this normal average volume. Adjustments greater than $2,000 shall be submitted to the Finance Committee for approval or denial. There will be no adjustment of the base charge or any other sewer charge. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk wale APPROVED BY THE MAYOR this day of 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1270:4/28/06:ma 3 , /717 ,f4;--0,4 dr,e5po„de,,,„ 5-/-54°:5,6) ,....... --re P.0 .,„ (}tHc.,,,-.A:,,,y cA, cA - cc.), e_ : 41 • e„, p,,A, / ,, ; . , • )9e0,n Pu. w4,.,Q a, c,,,,,,,4 , , ! , 4 CITY OF RENTON MAY 0 9 2006 RECEIVED t;v, C-AiL )2e/t, en-Y CLERK'S OFFICE }{+�Q.Qa,-eQs can.ea 01A-e ( 30,, ,row . sin., ve), ,,,,,,-.L, &° 1• r I ; r 1-0(22a//g94 e,�a� rte. z63s ki k7,.5* cam • .. /dT6u 41,5 so&Lo„ /6. 4 .7e(cJ • / pize 6 ivr joa,a og- /4 fi3-)i (A,agc, o,) /). 11,Q.;f . � ceeAA-a4A-t ci s . 1,27"P--q99 # .17,491 ria YJ v�Li 5-u7Yrwry O -77A/ 7rel s/2( d- r:OvL(r\I -4-221:2-v_r'rv1/( l'kd\A-14 -?"\OritiVe /111111 /`41 // 71?' '142 — 7(1 r - Pg'11 42/// $ RryrT r/1 ewo 5102 yds mea z&al w a t�dy . -' Ae.4.(44z dazhp,e_ Ir I// Yfi A,7 1 I +t7t er)4,1/7L S e7/1 aye Ae &) fre- ./71 41-1- � . p es= ,a te ` "14-4 '74 n *us /ea aLY7 t7/ 511-rx4fri- // (At.4 Y-D v Orli/1 cg.e_ tec e - - Ae7eico--f tk h ?-7 7�d,. , pr4 c~t/bri /i2wo . 5 S-6UN dOrM I /6 2 )71A,v,j2,077JZ Gu c . QAAJ,-e_ pvk-c.tAy VZ—c_ qi/e7Ce? Noe 5ckr-0 Lott() Uty‘Ci 1,U00(J Ave t\ Re.4\ 1,\A c‘c6uS(0 gleg PielscA Citizens' Alliance for a Responsible Evendell /= ()% P.O.Box 2936 f j Renton,WA 98056 highlands_neighbors©hotmail.com CITY OF RENTON Renton Mayor MAY 0 1 2006 and Renton City Council CITY CLERK S OFFICE April 28, 2006 RE: Extension of the current sewer moratorium for new subdivisions within the East Renton Plateau PAA Dear Council Members, Once again, we must request your attention. As you must know, the sewer system extension moratorium currently in effect for the East Renton Plateau PAA will expire in early June.We have begun efforts requesting an interlocal agreement between the City of Renton and King County to cover the negative effects that the moratorium is now delaying, but there seems little realistic chance that such an agreement will be adopted before the expiration date. The current moratorium has indeed achieved much in line with the expectations that we sited in our original request: • It pushed the"Pause"button on the outside development pressures active in our community so that we have an opportunity to prepare for the annexation election this fall, and ■ It demonstrated a real, practical and very visible expression of Renton's good faith on one of the issues of highest concern in this community. We urge you to extend this sewer moratorium. We see it as one of many critical steps being undertaken by our community through the larger annexation discussion and process. Progress has been made, but as one of you so shrewdly observed in the original debate, the resolution of the annexation question will, and should, take time. We are doing all we can, and today we look to you to continue to demonstrate forethought and forthrightness by extending this moratorium once again. • It builds on the positive momentum already growing in the community, and • It holds the opportunity window open so that together we can preserve the character of our community and our quality of life. As the Preserve Our Plateau 10% Petition itself says, there are still other vital steps to be checked on the list- particularly the refinement of zoning and building regulations-and we look forward to continued cooperation and progress toward the best future for all of us-for the city, our current neighbors and for the new neighborhoods to come. Please feel free to contact us with any questions, concerns or suggestions that you may have about this or any other issue. Than You, a.)40.0/6„ Gwendolyn High CAREAC chair/tre surer CARE president ed: 4tegy Z1,•ilmer"" e)e fieAscI. 4ddd bre5/3642,e/te7 'r/�o� RECEIVEd Elizabeth A Rogers MAY 0 9 2006 2300 Jefferson Avenue NE, #B-108-Renton, WA 98056 May 5, 2006 RENTON CiTyCouNGl nA _ •E_i i RECF- Department of Economic Development E Neighborhoods Strategic Planning MAY 0 8 2006 1055 S. Grady Way Renton, WA 98055 s 6C6NOA i;tiEv °''"'E"'', Bbnn^!-! ODS, We have received a number of notices regarding The Highlands redevelopment project. Since our condominium complex, Hyde Park, lies slightly outside the proposed"blighted"area, we would not be directly impacted. However,we and every Highlands resident would be affected indirectly by additional construction and increased density if the project goes forward as planned. My husband and I are very pleased to see Renton city government directing attention and resources to The Highlands at long last. We have lived in our current residence for 10 years, and during that time there have been few positive changes. We are in favor of redevelopment—to a point. We would be very pleased to see a general upgrade of the area, with some additional housing and businesses. However, we are concerned that uncontrolled development, especially a large infusion of high-density housing, will overwhelm Renton's roads, water supply and vital services. Even at its current popu- lation level, traffic congestion in Renton is a major problem most hours of the day. I also understand that the aquifer which supplies most of the city's water cannot support infinite population growth. There is no doubt that much of The Highlands WWII housing stock needs either major renovation or demolition. The duplexes surrounding our complex, like those in the redevelopment area,are in varying states of repair or, more commonly, disrepair. We would be happy to see absentee landlords compelled to maintain their property and public pressure exerted on tenants to do their part. Far too many housing units are dilapidated and have piles of broken-down furniture, old cars, machinery, broken toys and other junk in their yards or carports. Although I'm sure Renton must have regula- tions on how many people can live in a unit, I counted ten cars parked outside one duplex on a recent weekday evening. If each car belongs to a resident, that's too many people per unit! We recognize that low-income residents need housing. We would oppose mass displacement of low- income residents in order to repopulate the area entirely with upscale property owners. Lower- income citizens'fear of eminent domain is not without basis in fact. This mechanism has been used in the past to displace low-income or minority populations. We hope the city's claim that it will not be used in that way proves to be true. As this letter shows, we are not clearly on one side or the other of the redevelopment debate. We enjoy living in the Highlands but definitely want to see the area refurbished and cleaned up. Its image most assuredly needs improvement. Property owners (and their tenants)should be required to maintain their property—e.g.,junk removal, repainting, roof repairs and landscaping. Since most units do not have garages, there needs to be a limit on the number of cars (perhaps up to three operable vehicles) parked outside one dwelling unit. We are in favor of controlled development and reasonable growth. From what we have read and heard about the proposed Highlands redevelop- ment project, we favor moving forward—with caution. We are somewhat apprehensive that the City of Renton's desire to attract upscale development, plus private developers'deep pockets, may outweigh the legitimate concerns of Highlands residents about overcrowding, traffic congestion, water quality and displacement. Thank you for your attention. S'•.y, . - ► - Eli th A. Rogers (en. : ro•ersea • com .- .net APPROVE)13Y 1 CITY COMMUNITY SERVICES COUNCIL COMMITTEE REPORT Date J-1/5=c2006 May 15, 2006 Municipal Arts Commission: Appointment of Ms. Patricia Pepper (May 8, 2006) The Community Services Committee recommends concurrence in the staff recommendation to approve Mayor Keolker's appointment of Ms. Patricia Pepper to the Municipal Arts Commission for a three-year term expiring December 31, 2008. r � - Toni Nelson, Chair 2,7 7.1444,/c_ Marcie Palmer, Vice Chair J ' r � Dan Clawson, Member Muni Arts-Patricia Pepper-cmte report.doc\ Rev 1/06 bh Aoled -/S=Am6 CITY OF RENTON, WASHINGTON RESOLUTION NO. .3P07 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL JOINT PURCHASING AGREEMENT WITH THE CITY OF TACOMA IN ORDER TO JOINTLY BID THE ACQUISITION OF GOODS AND SERVICES. WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington, provided for interlocal cooperation between government agencies; and WHEREAS, the parties desire to utilize each other's procurement agreements when it is in their mutual interest; and WHEREAS, it is in the parties' mutual interest to jointly bid the acquisition of goods and services where such mutual effort can be planned in advance, and to authorize the acquisition of goods and services, and the purchase or acquisition of goods and services under contracts where a price is extended by either party's bidder to other governmental agencies; and WHEREAS,this Agreement shall allow the following activities: A. Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance, in writing; B. Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract and/or where either party's bidder is willing to extend prices to other government agencies; and 1 • RESOLUTION NO. WHEREAS, each party reserves the right to contract independently for the acquisition of goods and services without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity; and WHEREAS, under the Agreement, Renton and Tacoma may purchase from either of each others' contracts that were awarded based on a bid; and WHEREAS, it is necessary to document the terms and conditions of the Interlocal Joint Purchasing Agreement between the cities; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are authorized to enter into an Interlocal Joint Purchasing Agreement with the City of Tacoma. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1166:4/28/06:ma 2 &Vied 51.57-‘20e6 CITY OF RENTON, WASHINGTON RESOLUTION NO. 38'O A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A GRANT AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) FOR A $76,400 GRANT FROM THE WASHINGTON AIRPORT AID PROGRAM, FOR PHASE I OF THE MAINTENANCE DREDGING AND SHORELINE MITIGATION PROJECT. WHEREAS, in early March 2006, airport staff applied to the Washington State Department of Transportation Aviation Division for a grant to assist with the Phase I Seaplane Base Dredging Project (the"Project"); and WHEREAS, Phase I of the Project includes engineering design, sampling and permitting which will be required to dredge the silt and debris choking the approaches to the seaplane base ramp and docks at the north end of the airport on Lake Washington; and WHEREAS, the State has approved a grant in the amount of$76,400 from the Washington Airport Aid Program for Phase I of the Project; and WHEREAS, Renton shall also deposit in an Aviation Fund for the Renton Airport at least $61,500 to match the State's participation in the Project; and WHEREAS, it is necessary to document the terms and conditions of this Grant Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION II. The Mayor and City Clerk are hereby authorized to enter into a Grant Agreement with the Washington State Department of Transportation for Phase I of the Airport Maintenance Dredging and Shoreline Mitigation Project. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1184:5/11/06:ma 2 d,o/rd .$/ -07ao6 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3170 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SUPPORTING THE EFFORTS TO SAVE THE SPIRIT OF WASHINGTON DINNER TRAIN. WHEREAS, the City of Renton supports the efforts of King County Government to preserve the Eastside rail corridor, in order to maintain, as part of the public domain, this valuable 47-mile stretch of land from Renton to Snohomish; and WHEREAS,the City supports local businesses that create local jobs and bring revenue to the City and County, and it realizes that decisions concerning the corridor may impact the viability of local businesses and local jobs; and WHEREAS,transportation issues are paramount to our community; and WHEREAS, King County Government should explore options to preserve freight rail options while expanding the train system; and WHEREAS, the Puget Sound Regional Council is embarking on a full study of potential uses for the corridor and is involving all interested stakeholders before committing public money to develop the uses for the rail corridor; and WHEREAS, the uses of the corridor must best serve the public interest while remaining sensitive to the needs of businesses that may be impacted by these policy decisions; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. l RESOLUTION NO. SECTION IL The City of Renton supports "Rails with Trails" as one of the best options for the Eastside rail corridor; and further supports saving the Spirit of Washington Dinner Train depot in downtown Renton and its current use of the rails, which includes the two-mile stretch of tracks beginning at South 4th Street going north to Coulon Park. SECTION III. A letter stating the Council's support and this Resolution should be forwarded to the King County Executive, the members of the King County Council, and the Puget Sound Regional Council. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1179:4/28/06:ma 2 realm s f D6 oo,kd CITY OF RENTON, WASHINGTON ORDINANCE NO. 5q 0 S AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON ANNEXING CERTAIN TERRITORY OF THE CITY OF RENTON (AKERS FARMS ANNEXATION; FILE NO.A-05-001) WHEREAS, under the provisions of RCW 35A.14.120 as amended, a petition in writing requesting that certain territory contiguous to the City of Renton, as described below, be annexed to the City of Renton, was presented and filed with the City Clerk on or about February 22, 2005; and WHEREAS, prior to the filing and circulation of said petition for annexation to the City of Renton, the petitioning owners notified the City Council of their intention to commence such proceedings as provided by law, as more particularly specified in RCW 35A.14.120, and upon public hearing thereon, it having been determined and the petitioning owners having agreed to assume their fair share of the pre-existing outstanding indebtedness of the City of Renton as it pertains to the territory petitioned to be annexed; and to accept that portion of the City's Comprehensive Plan as it pertains to the territory including the applicable Zoning Code relating thereto; and WHEREAS, the King County Department of Assessments has examined and verified the signatures on the petition for annexation on, or about, June 7, 2005, and determined signatures represent at least sixty percent (60%) of the area to be annexed's assessed value (excluding streets), as provided by law; and WHEREAS, the Economic Development, Neighborhoods and Strategic Planning Department of the City of Renton having considered and recommended the annexing of said property to the City of Renton; and 1 ORDINANCE NO. WHEREAS, the City Council fixed August 15, 2005, as the time and place for public hearing in the City Council Chambers, City Hall, Renton, Washington, upon the petition and notice thereof having been given as provided by law; and WHEREAS, pursuant to said notices public hearings have been held at the time and place specified in the notices, and the Council having considered all matters in connection with the petition and further determined that all legal requirements and procedures of the law applicable to the petition method for annexation have been met; and WHEREAS, the King County Boundary Review Board having deemed the "Notice of Intention" approved as of February 28, 2006; and WHEREAS, the City of Renton is concurrently zoning the annexation site R-8, eight units per net acre; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L The findings, recitals, and determinations are hereby found to be true and correct in all respects. All requirements of the law in regard to the annexation by petition method, including the provisions of RCW 35A.14.120, 130, 140 and 150, have been met. It is further determined that the petition for annexation to the City of Renton of the property and territory described below is hereby approved and granted; the following described property being contiguous to the City limits of the City of Renton is hereby annexed to the City of Renton, and such annexation to be effective on and after the approval, passage, and publication of this Ordinance; and on and after said date the property shall constitute a part of the City of Renton and shall be subject to all its laws and ordinances then and thereafter in force and effect; the property being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. 2 ' ORDINANCE NO. [Said property, approximately 14.02 acres, is generally located immediately south of SE 160th Street and north of SE 164th Street east of 108th Avenue SE and west of 110th Avenue SE, if extended. The annexation site is bordered by the City of Renton on its western, northern and northeastern boundaries.] and the owners of the property within the annexation shall assume their fair share of the outstanding indebtedness of the City of Renton as prescribed in RCW 35A.14.120 as it pertains to the property, and the property shall be subject to the City's Comprehensive Plan and Zoning Code. SECTION IL This Ordinance shall be effective upon its passage, approval, and 30 days after its publication. A certified copy of this Ordinance shall be filed with the King County Council, State of Washington, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1260:4/21/06:ma 3 Exhibit "A" AKERS FARMS ANNEXATION LEGAL DESCRIPTION That portions of the north half(1/2)of Section 29, Township 23 north, Range 5 East, W.M., in King County, Washington, lying southerly and southwesterly of the existing City Limits of Renton as annexed by Ordinance No. 3730, lying westerly of the east line of Lot 4,Block 10 of Akers Farms No. 6, as recorded in Volume 42 of Plats, Page 15, records of King County, Washington and the southerly extension of said east line to the southerly right-of-way margin of SE 164th Street, lying easterly of the existing City Limits of Renton as annexed by Ordinance Nos. 1909 and 3108, and lying northerly of said northerly right-of-way margin of SE 164th Street in the northeast quarter of said Section 29. TOGETHER WITH the entire portion of 108th Avenue Southeast lying south of Southeast 164th Street as aligned in the northeast quarter of said Section 29, and north of the easterly extension of the south right-of-way margin of Southeast 164th Street(also known as South 27th Street)as aligned in the northwest quarter of said Section 29, to the easterly right-of-way margin of 108th Avenue Southeast. wimilp 0 . o \ Q It 0 C), El $ DLflcJi MI E- ninriA- :1 CI . .‹.‘ E :] D DDr' ❑ ❑ •\/ S -4-1L1 ''' ! D .,\,❑❑❑❑ �,ElimEll CNA ei \i Ili_ 0 Lir 0 - 0.��0 c:=1 r----al lif p 3toviellWo 1(0 Iri1to El 8 a 111 EJ E] En PI C11-? ' w r-t oma, L_I CI Proposed Akers Farms Annexation 0 200 400 Figure 3: Existing Structures Map 0 structure y;1>;, Eco omic Development,Neighborhoods&Strategic Pluming .--. .-.. City Limits 1 : 2400 IM4� ,r. A nen aa�mv�l« II Proposed Annex.Area Gael 19 April 2005 1 read41 CITY OF RENTON, WASHINGTON /2`p/)/ d V5-06 ORDINANCE NO. 54047 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON ESTABLISHING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY ANNEXED WITHIN THE CITY OF RENTON AS R-8 (RESIDENTIAL 8 DU/AC; EIGHT DWELLING UNITS PER ACRE) (AKERS FARMS ANNEXATION,FILE NO.A-05-001). WHEREAS, under Section 4.2.020 of Chapter 2,Zoning Districts-Uses and Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington," as amended, and the maps and reports adopted in conjunction therewith, the property hereinbelow described has not been zoned in the City of Renton; and WHEREAS, said property owners petitioned the City of Renton for annexation and concurrent rezoning, which said annexation having previously been approved and the property annexed to the City of Renton, and the City having held two public hearings to consider this zoning application, the first hearing being held on August 15, 2005, and the second hearing being held on April 24, 2006, and said zoning request being in conformity with the City's Comprehensive Plan, as amended, and the City Council having duly considered all matters relevant thereto, and all parties having been heard appearing in support thereof or in opposition thereto; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L The following described property in the City of Renton is hereby zoned as R-8 as hereinbelow specified. The annual ordinance adopting the maps of the City's zoning ordinance is hereby amended to evidence said rezoning and the EDNSP Administrator is 1 ORDINANCE NO. hereby authorized and directed to change the maps of the zoning ordinance, as amended, to evidence said rezoning, to wit: See Exhibits "A" attached hereto and made a part hereof as if fully set forth herein. [Said property, approximately 12.99 acres, is generally located immediately south of SE 160th Street and north of SE l64a' Street east of 108th Avenue SE and west of 110t Avenue SE, if extended. SECTION II. This ordinance shall be effective upon its passage, approval, and 30 days after its publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1261:4/21/06:ma 2 Exhibit "A" AKERS FARMS ANNEXATION REZONE LEGAL DESCRIPTION Lots 1 through 4, inclusive, Block 10 of Akers Farms No. 6, as recorded in Volume 42 of Plats, Page 15, records of King County, Washington. All situate in the northeast quarter of Section 29, Township 23 North, Range 5 East, in King County, Washington. IMIIIMILIbil WA _ ..k I= n.. 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Er a 4t- Akers Farms Annexation o 600 1200 Zoning Map 1 : 7200 oi) Economic DeveloPm & ent Neighbothoods& M .--.•agic Planning — — City Limits 0 titiP'ek'ck.:,"numslialm I I R-8 Zoning