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HomeMy WebLinkAboutContract CAG-19-364 CONTRACT AGREEMENT THIS AGREEMENT("Agreement") is made as of the 011—day of "Effective Dec,�e-C- � , 2019, (the Date") by and between the City of Renton, a non-charter code city under RCW 35A, and a Washington Municipal Corporation ("City"), Absco Solutions, Inc. ( ("Contractor"), who are collectively referred to as the "Parties", to upgrade and expand upon the existing surveillance system at the Evidence Garage at Public Works. The City and Contractor agree as set forth below. 1. Scope of Work: Contractor will provide all material and labor necessary to perform all work described in the Scope of Work which is attached and fully incorporated into this Agreement by reference as Attachment "A." 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Scope of Work consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order or Amendment signed by the Parties. 3. Time of Performance: Contractor shall commence performance of the Agreement no later than (90 days) calendar days after the Agreement's Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Work, no later than 30 days from the Effective Date. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and Contractor. 5. Agreement Sum: The total amount of this Agreement is the sum of ($17,425.00) which includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Work. 6. Consideration: In exchange for Contractor's performance of the items and responsibilities identified in the Scope of Work,the City agrees to make payment of the amount identified as the Agreement Sum. 7. Method of Payment/ Retainage/ Bonding: Payment by the City for the Work will only be made after the Work has been performed and a voucher or invoice is submitted in a form acceptable to the City. A. Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project,which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.In i.wa.gov/TradesLicensing/PrevWage/default.asp http://www.Ini.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp Pursuant to WAC 296-127-011,the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the "Effective Date" identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 15 Notices of this agreement. B. Retainage held by the City or in Escrow Account: Pursuant to RCW 60.26 and 39.08 the City requires a 5 % Retainage be withheld and that the Contractor will provide a either a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement or waive the payment and performance bond and instead the City will retain 10%. Payment of the initial 95%will be made in the next pay cycle of the City Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. (Unless the contractor waives the payment and performance bond below and opts for a 10% retainage below.) Contractor must pick one—if contractor does not pick one then 5%with contract bond is required: To provide a payment and performance bond (contract bond) in the amount of 100%of the estimate including taxes with a 5% retainage. or To waive a payment and performance bond (contract bond) and instead the city will retain the remaining 10%will be retained for the purpose of completion of the project and fulfillment of claims and liens. a PAGE 2 OF 8 B. The City shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. C. Final Acceptance. Final Acceptance of the Project occurs when the Public Works Director has determined that the Project is one hundred percent (100%)complete and has been constructed in accordance with the Plans and Specifications. D. Payment in the Event of Termination. In the event this Contract is terminated by the either party,the Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Work is satisfactorily completed,as scheduled,up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect,failure or discontinuance of Contractor performing the work, such excess shall be paid by the City to the Contractor. If the City's expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefore to the City and shall pay such difference to the City. Such expense and damages shall include all reasonable legal expenses and costs incurred by the City to protect the rights and interests of the City under the Contract. 8. Hold Harmless: Contractor shall indemnify,defend and hold harmless the City, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys'fees, legal expenses and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or death of Contractor's own employees, agents and volunteers, or damage to property caused by Contractor's negligent act or omission, except for those acts caused by or resulting from a negligent act or omission by The City and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc.,of structure or improvement attached to real estate...) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and The City, its officers, officials, employees and volunteers, Contractor's liability shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually PAGE 3 OF 8 negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance: Contractor shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of$1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to The City that are excluded in the commercial general liability insurance. C. Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. It is agreed that on Contractor's commercial general liability policy,the City of The City will be named as an Additional Insured on a non-contributory primary basis. The City's insurance policies shall not be a source for payment of any Contractor liability. E. Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before executing the work of this Agreement. F. Contractor shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification,the Contractor agrees as follows: A. Contractor, and Contractor's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color,sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the ' NilgQ`EDI* PAGE 4 OF 8 following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If Contractor fails to comply with any of this Agreement's non-discrimination provisions,the City shall have the right, at its option,to cancel the Agreement in whole or in part. D. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 11. Independent Contractor: Contractor's employees, while engaged in the performance of any of Contractor's Work under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of the City and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor's relation to The City shall be at all times as an independent contractor. Any and all Workman's Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor's employees, while engaged in Work provided to be rendered under this Agreement, shall be the solely Contractor's obligation and responsibility. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cros/One.aspx?porta lld=7922741&pageld=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement. The Contractor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 14. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, PAGE S0r8 notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor's own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 15. Other Provisions: A. Administration and Notices. Each individual executing this Agreement on behalf of The City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Contractor. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON CONTRACTOR Absco Alarms Inc. Edward Grube, Tech Supervisor Sheila Millman 1055 South Grady Way 19023 36th Ave W. Suite E Renton, WA 98057 Lynnwood, WA 98036 Phone: (206) 475-0662 Phone: (425) 771-1166 egrube@rentonwa.gov Sheila.millman@abscosolutions.com Fax: (425) 771-4422 B. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. C. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton's prior express written consent. D. Compliance with Laws. Contractor and all of the Contractor's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. PAGE 6 of 8 E. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. F. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. G. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. H. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. I. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. J. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either The City or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. 'ii PAGE 7OF8 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective Date. CITY OF RENTON CONTRACTOR , �� /1r '`� Kelly Beym r, CS A inistratorK-62 Sheila Millman, Director of Administration 1055 South Grady Way Absco Solutions Renton, Washington 98057 I.'//3// Date Date Approved as to Legal Form Shane Moloney Renton City Attorney rz\,3 r,i Date Non-standard A{3SCO clb 11-4-19 • PAGE 8 0f 8 w ,, COMMUNITY SERVICES c,,.oc DEPARTMENT —'kenton 0 Sole-Source Authorization DATE: June 29,2017 TO: Denis Law, Mayor FROM: Kelly Beymer, Community Services Administrator 0 SUBJECT: Sole-Source Authorization Request for Absco Solutions Contract Project Account: City Wide Security System Upgrades #316.220031.020.594.18.62.000 Background Community Services is requesting your authorization for the use of a sole-source contract with Absco Solutions to provide closed circuit television(CCTV)equipment, upgrades and installation at various City properties including but not limited to the following. • Gene Coulon Beach Park • City Center Parking Garage • Renton Pavilion Building • Facilities and Parks Maintenance Shops • Henry Moses Aquatic Center Absco has been the city's sole provider for the past four years for outdoor CCTV equipment, and has provided and installed equipment for the Piazza,the Downtown Core,and Renton Community Center.They have also provided equipment for the city's installation at various locations, such as the Senior Activity Center and Meadow Crest Playground. During this time,the city has received excellent service, industry leading CCTV equipment and training, and discounted pricing.A sole-source contract will allow Community Services to hire Absco Solutions to coordinate their work with the park consultants in a timely fashion. This CCTV system will match equipment and system viewing in concert with what Community Services and the Police Department are currently benefiting from. Absco has previously provided the lowest competitive bid to the city for their first two contracts with us, and has been a subcontractor to FORMA Construction,one of Renton's Job Order Contractors(JOC). Contracting directly with Absco will provide a faster turnaround,and without the overhead required by the JOC. As a result,we would like to request you sign below authorizing a sole source with Absco Solutio . A44, -444,--- 6/i9-1/a Denis Law,Mayor Date City of Renton c:\users\jminisci\desktop\sole source for cctv.doc y $ f ATTACHMENT A Page 1 of 6 Proposal 19939-1 '��C/y►j,Absco Solutions INTED RATION TWAT EMPOWERS AND PROTEDTH tl'�. F ` "a, �' _.t.r:�: ,:;:x , , ;;:v Absco Solutions 19023 36th Avenue W,Suite E Lynnwood,WA 98036 Phone(425)771 -1166 City of Renton Fax(425)771 -4422 Project Proposal for Web:www.abscosolutions.com Surveillance System City of Renton - Evidence Storage Building Prepared for Keith Miner Phone: 206-503-4056 Prepared By: Dlo Sykes September 11, 2019 September 11, 2019TuF g� . Proposal 19939-1 —3 b { �' £ This document is intended to describe the Scope of Work proposed to City of Renton by Absco Solutions. The information set forth below is intended to be a framework for discussion around project work efforts and is subject to change. It is anticipated that project requirements will be mutually defined and/or detailed written specifications finalized if the proposed Scope of Work is approved. Project schedules and cost estimates contained herein are based upon information provided to date and are subject to change. This proposal is based on site walk with Keith Miner and Ron Hanson. Overview of Issues/Needs Assessment City of Renton would like to upgrade and expand upon the existing surveillance system at the Evidence Storage Building in Renton, WA. The objective is to increase the visibility around the perifery of the building and within the interior to protect the viability of the evidence stored at the facility. Scope of Work/Desired Outcome Absco Solutions proposes to upgrade the existing surveillance system at the Evidence Storage Building in Renton, WA. The building is metal with metal beam infrastructure. There is currently an existing switch with available ports which the new cameras will be landed on in the IT Rack. There are two (2)ea. existing cameras currently mounted on the metal central bean facing the Southeast man-door and roll-up door. These two cameras are to be removed in addition to the coaxial cable and One (1) ea. 5MP camera will be installed to cover the man- door and the roll-up door. The existing camera mounted on the central beam that covers the caged area on the interior of the building and cable will be removed and replaced with One (1) ea. Fish-eye camera. The camera identified as CAM#5 requires re-cabling and will be focused on the cars on the driveway. Cameras#2 and#3 will provide for perimeter visibility of the entire surround of the exterior of the building, gates and cars parked in the yard. A lift will be required to perform the work and has been included in the proposal pricing. This proposal utilizes WLS#283 contract pricing. Absco Solutions to provide and install the following: Interior Cameras: (lift will be required, verify with Keith Minor that access to area with pathway is available prior to start of installation.) -CAM#1: One (1)ea. 5MP Pendant Dome Camera with IR- Location: Mount and position on East side central beam-View: Provide best view of the man-door and roll-up door. -CAM#4: One (1) ea. 12MP Fish-eye Camera-Location: Suspend from ceiling, to clear existing light fixtures, in center of caged area-View: Provide a 360 degree view of the caged area to include the chain-link fencing, door in the chain-link, the roll-up and man-doors to the exterior. Exterior Cameras: (Remove the existing camera at location of CAM#2 and remove existing cable) -CAM#2: One (1)ea. 3x8MP, 270 degree, Multi-sensor Camera with IR-Location: Southwest corner of building - View: 270 degree view of surround, drives and back parking area. _ o , 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 Phone 425 771 - 1166 Fax 425 771 -4422 September 11, 2019 Proposal 19939-1 �� -CAM#3: One (1) ea. 3x8MP, 270 degree, Multi-sensor Camera with IR-Location: Northeast corner of building - View: 270 degree view of surround, gate entering the yard, drives and parking area. -CAM#5: Existing Camera, re-cable this camera as it currently is not functioning correctly -CAM#6: Decommission and Remove this camera. Return to City of Renton for future use. See Terms and Conditions for additional information. Inclusions •This project requires a lift and has been included in the proposal. • Basic camera function and connectivity testing to be performed at time of installation. Absco will adjust the camera field of view once at the time of installation. If additional time or trips are required to perform additional FOV adjustment or changes in configuration, this will be performed on a time and material basis. • Price includes the physical installation of all cameras provided by Absco Solutions listed in this proposal. Before Absco can install the cameras all foundations and backboxes must be installed with the Ethernet cable connector in place with the designated length of cable present. Custom backboxes provided by Absco will be installed per the manufacturer's instructions prior to installation of the camera by Absco. • Price includes providing the listed equipment only. Any additional equipment is to be on a time and material basis. • Price includes providing the listed labor only.Any additional labor is to be on a time and material basis. • Low voltage permits applicable to Absco Solutions'scope listed in this proposal are included in the price. • Shipping costs are included in this proposal or pricing listed. • Price includes start up and test of the listed devices provided by Absco Solutions in this proposal to ensure functionality of the system as proposed. Exclusions •Absco Solutions is not providing the server. The server is to be provided and provided in working order by the customer. Absco Solutions will require administrative permissions to load the associated software. • Customer to provide computers designated for client stations. Client stations will be in working condition,joined to the same domain as the server, include an appropriate and compatible monitor(s), and meet minimum performance criteria as listed by the manufacturer. • 120 VAC for power to be existing or provided by others. 120 VAC connection to be terminated and permitted by others as required. •Absco Solutions does not warrant any customer-provided equipment or cabling. Additional labor required to troubleshoot, repair or correct faulty equipment or wiring will be billed as a separate invoice. • LAN connections to be existing or provided by others. LAN connection to be located at each camera and the head-end location(s). Connections will be labeled, connectors in place, and tested prior to Absco Solutions installation. 1:4) fr , 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 y n Phone(425) 771 - 1166 Fax(425) 771 -4422 September 11, 2019 Proposal 19939-1 f • Price is based on all required network switches including any required Power Over Ethernet(POE) switches being existing or provide by the client and the required network to the switch locations is to be existing. • Patching and painting are to be performed by others and are not part of this scope. • Sales Tax excluded -Any applicable state sales tax is not included in the quoted price Limitation • Basic system function and connectivity testing to be performed at time of installation. Additional time or trips required to perform this testing will be performed on a time and material basis. • The customer is responsible for providing the servers that the software will reside on and responsible for assisting Absco Solutions personnel to gain access to the servers and in loading the software including any administrative permissions needed. • Proposal price is based on reusing the existing control panel and/or power supply in their current configuration. Proposal price further assumes that existing panel has capacity in place for the alterations listed in this proposal. • Price includes start up, one pre-test only of all devices with other contractors/customers during single site visit and one final test only of all devices with the AHJ during single site visit. Additional testing required for other trades or inspectors and/or due to issues outside of Absco Solutions'control will be billed on a time and materials basis. This includes, but is not limited to, separate tests for sprinkler systems, elevators, mechanical systems, and monitoring. •Absco Solutions will be installing IP Network devices as part of this projects. If unrestricted access is granted to these network devices from the internet or other unsecured networks, there is the potential for these devices to be exploited by bad actors on the unsecured network. It is the customer's responsibility to protect these network devices from unsecured networks through the use of firewalls. •Any additional insurance cost will be billed at cost plus 10%. This includes, but is not limited to, Waivers of Subrogation, Waiver for Transfer of Right of Recovery, Specific Additional Insured, etc. Failure to disclose any additional insurance requirements will be deemed acceptance of any future change orders for insurance charges. • Network Administrator to supply Absco Solutions with local administrator logon account and password for installation. Logon account and password to be valid for 30 days after the completion of the installation for the purpose of troubleshooting. •All work to be performed during Absco Solutions normal working hours of 7:00 AM -5:00 PM, Monday through Friday(excluding holidays). Any labor required outside of these hours will be billed as a separate change order. • Surge and lightning protection to be provided by others. •Troubleshooting of circuit wiring is not included in this proposal. If troubleshooting is requested by the designated onsite foreman for your company, it will be on a time and material basis and will be billed as a separate change order. Price We propose to provide the above listed Scope of Work for the sum of: $17,425.00 plus tax days-; 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 ,�• " ~ Phone(425) 771 - 1166 Fax(425) 771 -4422 September 11, 2019 Proposal19939-1 � � , :AW <`.,. . 4 �. . W Warranty The warranty on the listed equipment and labor shall be void if a person or firm other than Absco Solutions or a contractor authorized by Absco Solutions performs any work identified within the original scope of work of this contract. All equipment provided by Absco Solutions has a warranty of one year from the date of invoice. THIS WARRANTY EXCLUDES ALL COVERAGE FOR CONSEQUENTIAL DAMAGES AND IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES OR IMPLIED WARRANTIES OF FITNESS, HABITABILITY, OR MERCHANTABILITY OR OTHERWISE PROVIDED UNDER THE LAWS OF WASHINGTON. Equipment Schedule A t , �� 1 5.0L-H4A-DP1-IR-B Avigilon 5.0 Megapixel, LightCatcher, Day/Night, Pendant Dome, 4.3- 8mm f/1.8 P-iris lens, Integrated IR, Self-Learning Video Analytics. Must use with a H4A- MT-WALLI or H4A-MT-NPTA1. 2 24C-H4A-3MH-270 Avigilon Multi sensor cameras 2 H4-MT-CRNR1 Avigilon 2 IRPTZ-MNT-WALL1 Avigilon Mount, Pend Wall, IR PTZ 2 H4AMH-AD-PEND1 Avigilon Outdoor pendant mount adapter 2 H4AMH-AD-IRIL1 Avigilon Optional IR Illuminator ring 2 POE-INJ2-60W-NA Avigilon 60W PoE 2 H4AMH-DO- Avigilon Dome bubble and cover COVR1 1 12.0-H4F-DOI-IR Avigilon H4 Fisheye camera 1 H4F-MT-NPTA1 Avigilon H4 fisheye camera line accessories 4 ACC7-ENT Avigilon 1 555610-S Windy City Wire 24/4 CAT5 Plenum cable Terms&Conditions aymcnt is to be made as follows: TBD Upon Approval of Credit 0 1 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 v ,i� ` Phone (425) 771 - 1166 Fax(425) 771 -4422 September 11, 2019 t 4 Proposal 19939-1 : 'F" `,i�,=firma •Acceptable forms of payment include checks made payable to Absco Solutions or direct deposit of funds to Absco Solutions accounts. Payment by MasterCard or Visa plus an additional 3.5% surcharge is available with prior approval. •A signed change order for any change in scope must be received by Absco Solutions prior to scheduling that scope of work. • o Acceptance with and abide by the terms of this agreement. }tinted-game Title Date 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 ' � Phone(425) 771 1166 Fax(425) 771 -4422 — , . ! a t � a r '` 51 x * 1 ' II f., :.1,-':',.'..$:,:iliiii..., ,-,'''' - 't wN p ry } �wr .; I.1. i ''? � 'r ,,II i4 it '>k, §�. pe ;I , I Oft ,j n il iriii , ., .T,: dale I a 4 `��; "� j f ` {f # W 4z r ,R c888.1 = xtstin I f a 1, .- �: LEGEND: ,• r.� a��� f .g AY i�t - jk �{ .� .- I f\�—' 3xBMP Mule-Sensor Camera 4g v MIN tl' ��A "It'll ill f k'SP�1 ,(.� t NP p 9 „, '[ ^ _ 12MP fisheye Camera 's � " ,. ,9 1 „ i 5 i .' t,� C $ - 6MP Pendant Dome Camera a� �} #1 P 3 d mow...•- z �� ° 1 )a )1 $4 f t t ,:t rr ?I,' z k': s#i x }fi x"_ ,xk .�t . l';;;'.::-..1:':,:r' '' rr *ili;# 8 . .. iii, t,..„, ,„,, . a ....r . ,. `$ :.., . . .,...„..„,„,...„,,.,,,-....., . -._, ,,,,,.„..„ ,, , . .,. . . , , .,... ., „ k 'a5 ATTACHMENT A ATTACHMENT A Page 1 of 5 Proposal 19941-1 Absco Solutions Absco Solutions 19023 36th Avenue W,Suite E Lynnwood,WA 98036 Phone(425)771-1166 City of Renton Fax(425)771 -4422 Project Proposal for Web.www.abscosolutions.com Camera replacement City of Renton BAC Prepared for Keith Miner Phone: 206-503-4056 Prepared By: DIo Sykes September 11, 2019 September 11. 2019 City of Renton Page 2 of 5 Proposal 19941-1 This document is intended to describe the Scope of Work proposed to City of Renton by Absco Solutions. The information set forth below is intended to be a framework for discussion around project work efforts and is subject to change. It is anticipated that project requirements will be mutually defined and/or detailed written specifications finalized if the proposed Scope of Work is approved. Project schedules and cost estimates contained herein are based upon information provided to date and are subject to change. This proposal is based on site walk with Keith Miner. Overview of Issues i Needs Assessment City of Renton would like to add a new camera to monitor the breathalizer testing while being performed in the BAC Room. Scope of Work/Desired Outcome Absco Solutions to provide and install One(1)ea. 2MP Outdoor Dome Camera directly to the block wall. If camera is mounted to obtain a frontal view, conduit, one stick, will be required. If camera is mounted to obtain a profile view, then less than one foot of conduit will be required. City of Renton will provide any core drilling that is required. The switch is located less than 200'away from camera location. Utilize the cable pathway that the other camera utilizes that is also installed in the room. This proposal utilizes WLS contract#283 pricing. Absco to Provide and Install the Following: BAC Room: -CAM#1: One(1) ea. 2MP Outdoor Dome Camera-Location: Mount directly on wall. Confirm if frontal view or profile view is prefered prior to mounting camera-View: Breathalizer Test Area. -One (1)ea. ACC7 Enterprise Camera License See Terms and Conditions for Additional Information. Inclusions • Basic camera function and connectivity testing to be performed at time of installation. Absco will adjust the camera field of view once at the time of installation. If additional time or trips are required to perform additional FOV adjustment or changes in configuration, this will be performed on a time and material basis. • Price includes the physical installation of all cameras provided by Absco Solutions listed in this proposal. Before Absco can install the cameras all foundations and backboxes must be installed with the Ethernet cable connector in place with the designated length of cable present. Custom backboxes provided by Absco will be installed per the manufacturer's instructions prior to installation of the camera by Absco. • Price includes providing the listed equipment only. Any additional equipment is to be on a time and material basis. Absco Solutions 19023 36th Avenue W, Suite E. Lynnwood, WA 98036 Phone (425) 771 - 1166 Fax(425) 771 -4422 September 11, 2019 City of Renton Page 3 of 5 Proposal 19941-1 • Price includes providing the listed labor only. Any additional labor is to be on a time and material basis. • Low voltage permits applicable to Absco Solutions'scope listed in this proposal are included in the price. • Shipping costs are included in this proposal or pricing listed. Exclusions • Sales Tax excluded -Any applicable state sales tax is not included in the quoted price • Patching and painting are to be performed by others and are not part of this scope. • Price is based on all required network switches including any required Power Over Ethernet (POE) switches being existing or provide by the client and the required network to the switch locations is to be existing. • LAN connections to be existing or provided by others. LAN connection to be located at each camera and the head-end location(s). Connections will be labeled, connectors in place, and tested prior to Absco Solutions installation. • Customer to provide computers designated for client stations. Client stations will be in working condition,joined to the same domain as the server, include an appropriate and compatible monitor(s), and meet minimum performance criteria as listed by the manufacturer. •Absco Solutions is not providing the server. The server is to be provided and provided in working order by the customer. Absco Solutions will require administrative permissions to load the associated software. Limitation •Any additional insurance cost will be billed at cost plus 10%. This includes, but is not limited to, Waivers of Subrogation, Waiver for Transfer of Right of Recovery, Specific Additional Insured, etc. Failure to disclose any additional insurance requirements will be deemed acceptance of any future change orders for insurance charges. •All work to be performed during Absco Solutions normal working hours of 7:00 AM -5:00 PM, Monday through Friday(excluding holidays). Any labor required outside of these hours will be billed as a separate change order. • Proposal price does not include a Project Bond. Bonding is available at an additional cost. Bonding price varies depending on contract amount and scope. Failure to disclose any Bonding requirements will be deemed acceptance of any future change orders for bonding. • Proposal price is based on reusing the existing control panel and/or power supply in their current configuration. Proposal price further assumes that existing panel has capacity in place for the alterations listed in this proposal. Price We propose to provide the above listed Scope of Work for the sum of: $2,958.00 plus tax • • days: Warranty The warranty on the listed equipment and labor shall be void if a person or firm other than Absco Solutions or a contractor authorized by Absco Solutions performs any work identified within the original scope of work of this contract. Absco Solutions 19023 36th Avenue W, Suite E, Lynnwood,WA 98036 Phone (425) 771 - 1166 Fax(425)771 - 4422 September 11, 2019 City of Renton Page 4 of 5 Proposal 19941-1 All equipment provided by Absco Solutions has a warranty of one year from the date of invoice. THIS WARRANTY EXCLUDES ALL COVERAGE FOR CONSEQUENTIAL DAMAGES AND IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES OR IMPLIED WARRANTIES OF FITNESS, HABITABILITY, OR MERCHANTABILITY OR OTHERWISE PROVIDED UNDER THE LAWS OF WASHINGTON. Equipment Schedule Qty Model Number Manufacturer Description 1 2.0C-H4A-DO1-B Avigilon 2.0 Megapixel (1080p) WDR, LightCatcher, Day/Night, Outdoor Dome, 3-9mm f/1.3 P- iris lens, Self-Learning Video Analytics 1 ACC7-ENT Avigilon Terms&Conditions Payment is to be made as follows: TBD Upon Approval of Credit A-4.5% service charge-per-mof►th-will-be-applied to-all past due-inveices: •Acceptable forms of payment include checks made payable to Absco Solutions or direct deposit of funds to Absco Solutions accounts. Payment by MasterCard or Visa plus an additional 3.5% surcharge is available with prior approval. 0 • Progress billing will be submitted monthly for projects to the customer. •A signed change order for any change in scope must be received by Absco Solutions prior to scheduling that scope of work. Absco Solutions 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 Phone (425) 771 - 1166 Fax(425) 771 -4422 September 11, 2019 City of Renton Page 5 of 5 Proposal 19941-1 Acceptance 1--d-o-hereby-authorize--the-StatWorkspecified in this docu+ t:--1 have read and-un a stan4-the Inelusions;-E--xeh ve prices, s are-satisfaetory--an4-are-hereby accepted-R s stated above: ee-to-futty-een ly with-and abide-by-the-fermis-of this agreement. A-utbenzec Sigtrak re Printed-Name Title Date Absco Solutions 19023 36th Avenue W, Suite E, Lynnwood, WA 98036 Phone (425) 771 - 1166 Fax(425) 771 -4422