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Home My WebLink AboutRES 4396 CITY OF RENTON, WASHINGTON RESOLUTION NO. 4396 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AMENDING COUNCIL POLICY 800-10. WHEREAS, the Council desires to revise its procedure for filling Council vacancies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Council hereby amends City of Renton Policies & Procedure 800-10, Filling Council Vacancies, to read as attached hereto and incorporated herein as if fully set forth. PASSED BY THE CITY COUNCIL this 6th day of January, 2020. Jas n A. Seth City Clerk APPROVED BY THE MAYOR this 6th day of January, 2020. a Armondo Pavone, Mayor Approved as to form: \�gN�nm n n pp „�c2' 7Z Q Shane Moloney, City ttorney c SEAL ' * __RES:1832:12/18/19 fRPORATED S 9 K. 1 RESOLUTION NO. 4396 `,t Y OA, ♦ iR 9F NTO+' POLICY & PROCEDURE Subject: Index: LEGISLATIVE FILLING COUNCIL VACANCIES Number: 800-10 Effective Date: Supersedes: Page: Staff Contact: Approved By: 1/6/2020 1/1/2019 1 of 4 CAO 1.0 PURPOSE: To establish policy and procedures for filling a Council vacancy that is consistent with State law. 2.0 ORGANIZATIONS AFFECTED: City Councilmembers 3.0 REFERENCES: RCW 42.12 RCW 42.30 RCW 35A.12 4.0 POLICY: 4.1 A Council position shall be officially declared vacant upon resignation, recall, forfeiture, or death of a Councilmember, or for any other reason provided in RCW 42.12. 4.2 The Council, by majority vote, shall appoint a qualified person to fill the vacancy in the Council. 4.2.1 The appointee shall serve on the Council until such time as a person is elected and certified to fill the vacancy for the remainder of the unexpired term at the next regular municipal election. 4.3 Candidates for a Council vacancy must: 4.3.1 Be a registered voter of the City of Renton. RESOLUTION NO. 4396 FILLING COUNCIL VACANCIES p.2 4.3.2 Have residency within the corporate limits of Renton at least one year immediately prior to consideration for the vacancy. 4.4 A person shall be considered for filling the vacancy by submitting an application packet that includes the following: a) Letter of Interest from candidate; b) Resume; c) Letters of support from community members (optional); and d) Completed Council Applicant Questionnaire 4.4.1 Candidates' submitted materials shall be made available in the City Clerk Division for inspection by the public after the submission deadline. 4.5 The City Clerk shall arrange for all announcements, interviews, and meetings pertaining to a Council vacancy to be made public by publishing a notice in a local newspaper of general circulation. Notice shall also be provided to each local radio and/or television station that has a request to be notified on file with the City. Notice of any special meetings shall be publicized 24 hours prior to the scheduled meeting and must specify the time, place, and purpose of the meeting. The requirements above do not preclude the continuation of a publicized meeting to a time certain. 4.6 Interviews of selected candidates desiring to fill the vacant Council position shall be conducted in a meeting open to the public in Council Chambers during a scheduled Committee of the Whole, Special, or Regular meeting of the Council. Minutes of the meeting must be kept in order to meet the requirements of the Open Public Meetings Act. No public testimony regarding the candidates or their related submitted materials will be accepted. 5.0 DEFINITIONS: N/A 6.0 PROCEDURES: 6.1 If, for any reason, a vacancy in the Council occurs, the Mayor shall officially acknowledge the vacancy at the next regularly scheduled Council meeting. If a resignation, forfeiture or recall of a Council position occurs during a meeting, official acknowledgment of the vacancy by the Mayor may take place during that same meeting. 6.1.1 After officially acknowledging a vacancy on Council, the Mayor shall request and encourage all qualified persons who desire to be appointed to RESOLUTION NO. 4396 FILLING COUNCIL VACANCIES p.3 the vacant position to submit an application packet(per Section 4.4)to the City Clerk. 6.1.2 At the meeting the vacancy was acknowledged,the Council President may, with the consent of the full Council, 1)establish the date and time by which application packets must be submitted to the City Clerk, and 2) establish a date and time for Council to review the submitted materials at an open public meeting. 6.1.3 The day immediately following the Council meeting in which the Council establishes a schedule for the submission of applications and review of materials submitted, the City Clerk shall provide proper notice to local media that: a) Advertises the vacancy; b) Requests qualified persons desiring to be appointed to the vacant position submit application packets (per Section 4.4.); c) Lists the requirements and deadlines candidates must meet in order to be considered for the vacancy; and d) Provides notice of when Council will review the submitted materials. 6.1.4 After the submission deadline, the City Clerk shall prepare a packet for each Councilmember and the Mayor consisting of the candidates' submitted materials. 6.1.5 After receiving the packets, the Council shall meet in a meeting open to the public, and may recess into Executive Session in order to review and debate the qualifications of the candidates. Council must be in an open session to select by majority vote either a candidate as the new Councilmember or a slate of up to six candidates to interview at a future Committee of the Whole, Special or Regular meeting of the Council. If a candidate is selected as the new Councilmember, the City Clerk shall notify the other candidates that the interview process is canceled. 6.1.6 If Council selects a slate of candidates to interview, the City Clerk shall personally notify each candidate of the date, time, and place of the interviews. 6.2 Each candidate will be interviewed at a Committee of the Whole, Special or Regular Council meeting to be held in the Council Chambers. 6.2.1 Each candidate must respond to the same set of questions from Council. RESOLUTION NO. 4396 FILLING COUNCIL VACANCIES p.4 6.2.2 Candidates' order of appearance at the interview shall be pre-determined by lottery. 6.2.3 The Council President may limit the length of each candidate's interview to 30 minutes. 6.2.4 Upon completion of all interviews, Councilmembers may recess into Executive Session to discuss the qualifications of the candidates. Council may also discuss the candidates' qualification in open session. 6.3 After completion of the interviews and discussion, the Council President shall call for nominations to fill the vacancy from the slate of candidates interviewed. 6.3.1 Nominations shall be made beginning with the Council President and in order of roll call for the month. 6.3.2 Balloting is done by roll call vote. No secret ballot is permitted. a) Balloting will continue until a nominee receives a majority of four votes. b) At any time during the balloting process, Council may postpone balloting until the next regularly scheduled Council meeting if a majority vote is not reached. 6.3.3 The nominee receiving the majority vote is declared the new Councilmember and shall be sworn in by the City Clerk or other designated official at the next regularly scheduled Council meeting. 6.3.4 If Council does not elect a new Councilmember within 90 days of the acknowledged vacancy an impasse shall be declared. In the case of an impasse, the Council President shall submit a request, which shall include the list of nominees,to the King County Council to fill the vacancy.The King County Council shall have 180 days to fill the vacancy from the date it was officially acknowledged.