HomeMy WebLinkAboutContract CAG-20-008
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AGREEMENT FOR ADA TRANSITION PLAN UPDATE
THIS AGREEMENT,dated January 9 , 2020, is by and between the City of Renton (the"City"),
a Washington municipal corporation, and Transpo Group USA, Inc. ("Consultant"). The City and
the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed
by the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional services to update the City's
ADA Transition Plan as specified in Exhibit A, which is attached and incorporated herein
and may hereinafter be referred to as the "Work.".
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later
than Dec 31, 2020.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $79,000, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
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Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City, shall have the power to control and direct the
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details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
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have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?portal Id=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Vangie Garcia Jennifer Palmer
1055 South Grady Way 12131 113th Ave NE, Suite 203
Renton, WA 98057 Kirkland, WA 98034
Phone: (425) 430-7319 Phone: 425-821-3665
vgarcia@rentonwa.gov Jennifer.Palmer@transpogroup.com
Fax: (425) 430-7376
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
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A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
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E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Vangie
Garcia, Transportation Planning and Programming Manager. In providing Work,
Consultant shall coordinate with the City's contract manager or his/her designee.
' C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
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G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: I1-1". yL By.
Armondo Pavone Patrick Lync
Mayor Principal
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Cit Clerk
Approved as to Legal Form
Shane Moloney
City Attorney
Contract Template Updated 03/12/2019
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Exhibit A
Client Name: City of Renton
Project Name: Renton ADA Transition Plan Update
Exhibit Dated: December 4, 2019 TG: 1.19176.PR
Scope of Services
The Americans with Disabilities (ADA)act of 1990 provides comprehensive civil rights protections to
persons with disabilities in the areas of employment, state and local government services, and access to
public accommodations, transportation, and telecommunications.There are five titles (or parts)to the
ADA, of which Title II is most pertinent to travel in the public right-of-way.This title specifies equal access
to all services, programs and activities that are provided or made available by public entities.
This ADA Self-Evaluation and Transition Plan will help the City address the requirements of ADA Title II,
Part 35, Subpart D—Program Accessibility§ 35.150 (d)(3)
The plan shall, at a minimum—
(i) Identify physical obstacles in the public program areas of the public entity's facilities that limit
the accessibility of its programs or activities to individuals with disabilities;
(ii) Describe in detail the methods that will be used to make the facilities accessible;
(iii) Specify the schedule for taking the steps necessary to achieve compliance with this section
and, if the time period of the transition plan is longer than one year, identify steps that will be
taken during each year of the transition period;and
(iv) Indicate the official responsible for implementation of the plan.
The scope of work contained below will assist the City in addressing the requirements identified above.
The consultant work program is organized into the following tasks:
1. Project Management and Coordination
2. Self-Evaluation Analysis
3. Barrier Removal
4. Implementation Schedule
5. Draft and Final Plan
Task 1 — Project Management and Coordination
1.1 Project Coordination
The consultant team project manager will coordinate with the City's project manager on a regular basis
(weekly or bi-weekly)throughout the duration of the project. The coordination will address project
scope/status, technical and policy direction, budget, schedule, and meetings. Coordination will be via
telephone calls, and email, as appropriate. One kick-off meeting is included in this task.
1.2 Progress Reports and Invoices
Scope of Services for City of Renton ADA Transition Plan Update
The consultant will prepare monthly progress reports and invoices.
Agency Support
• The City's project manager will regularly keep in contact with consultant team and communicate
internally to rest of City staff on progress and schedule.
• The City will facilitate engagement from partners like FHWA and WSDOT, if needed.
Consultant Deliverables
• Notes, emails, or other summaries of communication.
• Monthly progress reports and invoices.
Task 2 — Stakeholder Engagement (Optional, example events shown)
In order to support the development of the ADA transition plan and provide a robust and inclusive
outreach process, the consultant will assist the City in the following areas:
• Technical Support and attendance at an open house or other public event on up to two
occasions.
• Development of an on-line public meeting (virtual town hall)and comment form as a complement
to the open house/s.
• Development of materials including project flyer, briefing kit, and postcard with links to a City
Project Page for outreach at fairs/festivals. (An example of a project webpage can be found here:
https://www.tukwilawa.gov/departments/public-works/transportation/ada-transition-plan/)
• Facilitation of a single targeted focus group.
• Technical support and attendance at up to three City Council or Committee meetings.
• Summary of outreach.
The target audiences for outreach could include:
• City agency staff
• General Public
• Federal/State oversight agencies
• Social Service organizations
• Education providers
• Individuals/organizations representing individuals with disabilities
• Renton School District
• Hospitals
NW ADA Center will support the consultant team with providing input on outreach materials, survey
questions, and participating in the focus group (tasks 2.1, 2.2, 2.3).
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Scope of Services for City of Renton ADA Transition Flan Update
2.1 Materials and Support for Public Outreach & Engagement
The consultant team will support the City in developing a project landing page on the City website and
materials/maps/postcards that can be used at fairs and festivals over the summer. The consultant team
will coordinate with the City to schedule and staff an open house to present the project and provide an
opportunity for public input. It is anticipated that an open house will be staffed at two separate times, once
near the beginning of the project, and once after self-evaluation and prior to prioritization of barriers.
The consultant team will also support City staff at up to three City Council, Committee of the Whole, or the
Human Services Advisory Committee meetings to provide updates and present the draft and final plans.
2.2 Online Public Meeting
The consultant team will support the City's staff in the development of an online public meeting that is
ADA accessible also provides opportunities for public comment. The consultant team will work with City
staff to identify online meeting options for providing virtual participation. This online meeting will be open
to the public for one month with comment collected during that time. The consultant team's work on this
task will involve developing an online survey that can be linked to the City's website. Graphics developed
under task 2.1 above will also be provided in electronic format for inclusion in the virtual town hall. The
online survey and the farmers market(or other City supported fairs/festivals)outreach can help recruit
participants for a targeted focus group.
2.3 Targeted Focus Group and Advisory Committee
Up to three Focus groups or advisory committee meetings will help provide a deeper understanding of the
factors the disabled community finds important for updating pedestrian areas in the City, as well as a
better understanding of the main barriers in pedestrian areas.
Focus groups can also improve understanding for those providing services as well as clarify how and
where facilities are needed and establishing priorities for making investments. The consultant team will
assist the City in holding up to three two-hour focus group meetings at an accessible location. Support
from the consultant team will include development of a facilitation guide and on-site facilitation.
Participants may be recruited through City contacts including ADA community groups, groups
representing senior citizens, those expressing an interest in participating from the online public meeting,
comment forms and at the Farmer's Market booth.
Agency Support
• Provide support staff as necessary(e.g.providing sign language interpreter, translator, etc. for
Farmer's Market outreach)
• Reach out to individuals with limited mobility, vision, and hearing, as well as groups that work with
those individuals including schools and social service providers
• Support in the development of the online public meeting
• Staffing at events not included in this scope of work
• Designation of webpage on City's website for ADA transition plan.
• Schedule sign language interpreters as requested for Focus Group.
Consultant Deliverables
• Materials folios and flyers for City-supported events
• Development of content for an online open house including on-line and paper comment forms
• Assistance with identification of stakeholders for public engagement, including
individuals/organizations representing those with limited mobility, vision, and hearing.
• Preparation of materials for a focus group, facilitator guide, recruitment of participants.
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Scope of Services for City of Renton ADA Transition Plan Update
• Summary of outreach including summary of all outreach efforts including the focus group as well
as a summary of comments received.
Task 3 — Self-Evaluation Analysis
Data is the foundation of this project, providing a clear understanding of what accessibility barriers exist
and what needs to be done to remove them.The self-evaluation for this project will be based on data
previously collected (2014-2016) by the City. The City will update this data set to address any
improvement projects and/or new pedestrian facilities that were not accounted for with the previous data
collection effort.
3.1 GIS Data Review and Documentation
The consultant team will conduct a comprehensive review of the City's current ADA-related GIS data set
and any other existing relevant data/information and coordinate with City GIS staff to develop technical
documentation that will be attached as an appendix to the transition plan.
Agency Support
• Develop GIS data documentation
• Provide existing GIS data standards and any database requirements.
• Base Map and Area of Interest GIS Data.
• Most current Aerial Imagery of the City for data collection data accuracy and reference. (Preferred
format in SID format).
• Other GIS data, as needed.
• Other support from City GIS Staff, as needed.
Consultant Deliverables
• Review and coordinate provide comments on the City's ADA-related GIS datasets and
documentation.
Task 4 — Barrier Removal
This task identifies how barriers in the public right-of-way will be removed. This includes design elements
that will ensure new or reconstructed facilities are accessible, as well as mechanisms to construct and
fund barrier removal. The two major elements to this task are a design standards audit, and barrier
removal methodology.
In coordination with City engineering staff and public works inspectors, the consultant team will review
City design standards to ensure current standards meet current ADA design guidance. Detailed changes
to existing design standards will be recommended based on this audit. In addition, the consultant team
will work with the City to establish procedure for documentation of facilities not built to ADA standards.
This is called "maximum extent feasible" documentation and is particularly useful in areas where
topography can create design challenges for pedestrian facilities. It is assumed coordination efforts can
occur over the phone, web conference, or via email for this effort.
The consultant team will also identify methods in which barriers within the public right-of-way will be
removed. This will identify ways in which the City has already been working to remove barriers. It will also
identify ways in which private development, pavement overlay projects, roadway widening, roadway
reconstruction,ecy maintenance, signal upgrades or other physical changes to the right-of-way and facilities
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Scope of Services for City of Renton ADA Transition Plan Update
will be required to address barriers. Suggestions for coordinating these improvements with other
improvements and funding programs will also be outlined.
•
Agency Support
• Provide existing City design standards and guidance.
• Provide documentation of existing barrier removal procedures and funding stream.
• Provide current CIP, Transportation Improvement Program, and other funding mechanisms.
Consultant Deliverables
• Summary of audit findings and recommendation .
• Summary of existing barrier removal methods and how they can be coordinated and focused to
maximize benefits.
Task 5 — Implementation Schedule
The consultant team will coordinate with the City to develop a transition schedule for barrier removal.
Developing a transition schedule is a key requirement of all ADA transition plans requiring more than a
year to implement. Effective plans prioritize removal of high impact barriers in a systematic manner
through prioritization of barrier removal, a multiyear schedule, identification of funding streams, planning
level cost estimates, and establishment of a monitoring system.
The development of the transition schedule will include the prioritization of barriers. Prioritization of
barriers will include input from stakeholders, multi-criteria analysis of the severity of each individual
barrier, and multi-criteria GIS spatial analysis of the location of each barrier. Data collected in the self-
evaluation task will be used to prioritize each barrier.
The implementation schedule will be informed by planning level cost estimates and dedicated funding
resources, as well as leveraging related funding resources. ADA barriers are often removed by existing
programs, and these activities will be highlighted.
Finally, the consultant team will assist in the development of a comprehensive monitoring procedure. This
procedure will build upon the GIS,facilities, and parks survey data collected in the City's previous
transition plan effort and identify how that database will be,efficiently maintained moving forward. It will
help the City clearly communicate, track and report progress in the future.
The consultant GIS team members will continuously coordinate with the City's GIS team throughout the
process to ensure the smooth transition of GIS tools and data to the City. This may be in the form of
meetings or conference calls at key GIS milestones.
Agency Support
• Identification of City priorities around barrier removal.
• GIS data such as parks, schools, bus stops, functional class,public facilities, zoning, community
destinations, etc.
Consultant Deliverables
• Draft/Final criteria to guide prioritization of barrier removal.
• Implementation schedule for barrier removal, including a list of the highest priority projects.
5of7
Scope of Services for City of Renton ADA Transition Plan Update
• Planning level cost estimates for barrier removal and minimum funding needed to address
barriers.
• Prioritization map data for public right-of-way will be delivered in GIS map package format and
transmitted through the consultant FTP site for the project. Database will be using an ESRI file
geodatabase format where at all possible or at minimum ESRI shape file. GIS deliverables shall
be in ESRI file geodatabase 10.7 or an earlier 10.x release.
• Interactive web map viewer of prioritization analysis of barriers in public right-of-way, during the
duration of the project, with a plan about how to migrate the web map viewer and GIS database
to the City's infrastructure. The web map viewer will be built as the project progresses using a
combination of GeoCortex, ArcGIS Enterprise, and ArcGIS Online technology, to visualize results
of prioritization process including displaying of prioritization scores for each feature in terms of
severity,proximity to high priority land uses, and combined scores. Transpo will work closely with
existing GIS staff on the transfer of the project GIS information to the City of Renton prior to
project closeout.
• Facilitation of FHWA review of barrier removal schedule.
• Unit cost assumptions for planning level cost estimates for highest priority projects that will be
listed in the plan update.
Task 6 — Draft and Final Plan Update
This task includes development of an updated targeted, accessible and easy-to-understand document.
Deliverables from other tasks including memos, maps, and tables will be adapted and consolidated into a
single coherent document. The document will be clearly structured to meet the requirements of ADA Title
II. Best practices will be integrated and highlighted throughout the plan and suggestions from partner
agencies will be included.
In addition to the consultant team's analysis of the City's existing self-assessment data and
implementation schedule, there are various changes to City procedures, communication protocols and
staffing that are required as part of an ADA transition plan. Although these changes will be completed
internally by the Pity, they have been added to ensure all required elements of the transition plan are
reflected within the scope of work. Per ADA Title II Part 35, Subpart D —Program Accessibility§ 35.150
(d)(3)ADA Transition Plans must include:
• Identification of an "ADA Coordinator"
• Development of protocols to ensure information is accessible
• Development of a grievance procedure
The consultant team will provide guidance on best practices. This could include providing guidance on
who should be the ADA Coordinator, how to provide barrier information in an accessible manner, and
guidance on technical requirements/sample protocols for information accessibility.
Agency Support
• Provide direction on draft plan including two rounds of comments/edits of draft plan.
• The City will review its current grievance procedure and update, if necessary.
• Provide City specific GIS mapping template to be used for maps and figures, if desired.
r6of7
Scope of Services for City of Renton ADA Transition Plan Update
Consultant Deliverables
• Draft transition plan including two rounds of edits.
• Final transition plan in PDF, and Microsoft Word formats.
• Transition plan map data will be delivered in GIS map package format and transmitted through
the consultant FTP site for the project. Database will be using an ESRI file geodatabase format
where at all possible or at minimum ESRI shape file. Deliverables shall include a GIS map
package with mxd files containing functioning sources pointing to all mapped layers. GIS
deliverables shall be in ESRI file geodatabase 10.7 or an earlier 10.x release.
• Electronic copies of all map/graphics provided in the report deliverable shall be included as PDFs,
• Consultant shall coordinate and update as needed to achieve final approvals from FHWA
•
E9r 7 of 7
transpogroup Tr-
Cost Estimate Worksheet
Exhibit B
Number/Project Name
`1:1.9176 00e. Retiton+ADAVa itijaiVPlinlllpdale
Pay rates are effective from June 22,2019 through June 20,2020,within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Project Quality GIS GIS Project Project
Mana•er __ Control Mana•er _Anal t En•ineer Gra•hics Admin
initials JZP RP i BGS NEJ .' _MW 1 CD i CLF
job title Eng L5 Eng L6 Anyl L4 Anyl L1 Eng L3 PA L2 PA L2
cost rate $160.00 $195.00 $155.00 $90.00 $125.00 $105.00 $95.00
Labor:
Work.Task Hours Cost
1 TaskI-Project Managementand•Coordination' - 0 $0
2 1.1 Project Coordination 24 4 28 $4,620.
3 1.2 Progress Reports and Invoices • 8 8 • 16 $2,040
4 0 $0
5 Task 21S fake haldeFEngagemenC '--------4',." '7- see subconsultanfs below
6 0 $0
7 Task3iSelf-Evaluation Analysis ___._ ____. 4 2 40
46 $7,230
8 0 $0
9 Task 4Bairizr'Rerrioval-- I----- 12 2 40 54 $7,310
10 0 $0
11 Task 5-Implementation Scfiedule'_ - ' 12 4 80 40 80 216 $28,700
12 0 $0
13 Task6 D eftand Final'Plan ` -"` -" 20 4 20 40 40 16 140 $17,360
14 0 $0
15 0 $0
16 0 $0
17 0 $0
18 0 $0
19 0 $0
20 0 $0
` Total Hours 80 16 140 80 160 16 8 500
um' $12,800 $3,120 $21,700 $7,200 $20,000 $1,680 $760 . $67,260
Reimbursable Ex enses: Subconsultants:
ll
1 Application 1 Acutanza STS $11,600
2 Business Meals 2
3 Mileage $75 3
4 Miscellaneous 4
5 Models/Renderings/Photos 5
6 Parking
7 Records Filingotal -If $iT600-
8 Registrations
9 Reproductions
10 Shipping/Courier
11 Specialty Software
12 Supplies
13 Traffic Accident Data
14 Traffic Count Vendors
15 Travel,Hotel,Taxi,8 Air Fare
_.. _Total _ .___ _ 'j_ _535
',7i0Ti,41 ESTIMME ,, i^$79,Ot70c =,
Cost Estimate Prepared on:10/16/2019
Acutanza STS Cost Estimate
PROJECT City of Renton ADA
CLIENT Transpo Group DATE 8/6/2019
Jeanne Acutanza
Tasks Hours Rate Hours Rate Total Hours Total$
RATE $ 175 $ -
Al Materials and Support for Public Outreach&Engagement 18 $ 3,150 $ - 18 $ 3,150
A.2 Online Survey 20 $ 3,500 $ - 20 $ 3,500
A3.Targeted Focus Group 3 26 $ 4,550 $ - 26 $ 4,550
0 $ - 0 $ - 0 $ -
0 $ - $ - 0 $ -
Subtotal Hours 64 11,200 0 $ - 64 $ 11,200
Direct Expenses $ 400
TOTAL $ 11,600
•
Acutana STS 10/16/2019
ID Task Task Name Duration Start Finish Predecessors v'19 :Dec 19 i Jan'20 iFeb'20 Mar'20 i Apr'20 !May'20 I Jun'20 i Jul'20 'Aug'20
0 Mode 101724'1118 i115222915112:192612 L9:16231 81152229I512:192613:1017 24 3117 84'212815:12'19261.219:16
1 Notice-to-Proceed 0 days Mon 1/13/20 Mon 1/13/20 , I .�-1/-13-
2 Self-Evaluation Analysis 100 days Mon 1/13/20 Fri 5/29/20 I 1 f
. 4..m .. ....mmi
3 1K GIS Data Review and Documentation 100 days Mon 1/13/20 Fri 5/29/20 1
4 : Wo Stakeholder Engagement 60 days Mon 2/17/20 Fri 5/8/20 1 '
5 in Materials and Support Development 60 days Mon 2/17/20 Fri 5/8/20 1----1
6 In Online Public Meeting 45 days Mon 2/17/20 Fri 4/17/20
7 m+ Develop online survey 5 days Mon 2/17/20 Fri 2/21/20 155+25 clays .
8 E Online public meeting active 20 days Mon 2/24/20 Fri 3/20/20 7
9 W. Summarize OPM Comments 20 days Mon 3/23/20 Fri 4/17/20 8
10 I n. Targeted Focus Group and Advisory Committee 30 days Mon 3/23/20 Fri 5/1/20 j
11 M. Identification of participants 10 days Mon 3/23/20 Fri 4/3/20 8 III
12 IP Meeting preparation 20 days Mon 4/6/20 Fri 5/1/20 11
13 mtl. Focus group meeting 0 days Fri 5/1/20 Fri 5/1/20 12 5/1
14 •111, Summary of outreach activities 5 days Mon 5/4/20 Fri 5/8/20 6,10
15 rt. Barrier Removal 30 days Mon 4/6/20 Fri 5/15/20 1-1
16 1! Standards and policy review 30 days Mon 4/6/20 Fri 5/15/20 17S5 [�
17 1.7. Implementation Schedule 35 days Mon 4/6/20 Fri 5/22/20
18 lory Prioritization of barriers 35 days Mon 4/6/20 Fri 5/22/20 14FF+10 days
19 W4 Cost estimating 35 days Mon 4/6/20 Fri 5/22/20 18FF
20 No. Draft and Final Plan 50 days Mon 5/25/20 Fri 7/31/20 '
21 w Prepare Draft Transition Plan 15 days Mon 5/25/20 Fri 6/12/20 4,17
22 ml. Submit Draft Plan for City review 0 days Fri 6/12/20 Fri 6/12/20 21 6/12
23 . in Public comment period 25 days Mon 6/15/20 Fri 7/17/20 22
24 In Prepare Final Transition Plan 10 days Mon 7/20/20 Fri 7/31/20 23
25 r., Submit Final Transition Plan 0 days Fri 7/31/20 Fri 7/31/20 24 7/31
' 1
Task — Project Summary 1 1 Manual Task 1rw ' --1 Stan-only C Deadline b
Project:Renton ADA Transition Split Inactive Task Duration-only ..=�._--. Finish-only 7 Progress
Date:Mon 11/18/19 Milestone • Inactive Milestone Manual Summary Rollup External Tasks ._ _ _- Manual Progress
Summary 1—'—'-'-1 Inactive Summary Manual Summary I External Milestone t'
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