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HomeMy WebLinkAbout05/11/2015 - Minutes THE 924`s MEETING BOARD OF COMMISSIONERS Now OF THE HOUSING AUTHORITY,CITY OF RENTON MONDAY,May 1 lth,2015 AT 9:00AM 2900 NE 10TH ST.RENTON,WASHINGTON 98056 MINUTES The Board of Commissioners of the Renton Housing Authority met for the monthly board meeting on Monday May 11th 2015.The meeting was held at the A.J.Ladner Administration Building,2900 NE 10th St.Renton,Washington.Chairperson Anderson called the meeting to order at 9:02 am. 1. COMMISSIONERS PRESENT:Thomas Tasa,Gerry Marsh,Sally Eastey,Merna Wheeler,and Maxine Anderson.Also present:Mark Gropper,Executive Director,Owen Mayfield,Director of Finance and Accounting,and Kaelene Nobis,Executive Associate. 2. CONSIDERATION OF MINUTES MOTION by Commissioner Marsh and a second by Commissioner Wheeler to approve the minutes of the 923rd board meeting on April 13th 2015. Ayes:All Nays:None Motion Carried 3. AUDIENCE COMMENT (Speakers must sign up prior to the Board Meeting).Each speaker is allowed five minutes.The initial audience comment period is limited to one-half hour.A second audience comment period later in the agenda allows five (5)minutes for each person,for a total comment period limited to the time constraints of the board. 4. CONSENT AGENDA 4.1.Local Government Investment Pool—April 2015 4.2.Checks Issued Report—April 2015 MOTION by Commissioner Tasa and a second by Commissioner Eastey to approve the *sir Consent Agenda. Ayes:All Nays:None Motion Carried 5. FINANCIAL 5.1.Financial Statements as of March 2015 RHA operated at a surplus of$259k for the first quarter of 2015.The LIPH properties operated at a loss of$95k primarily due to Sunset Terrace repositioning.The Senior properties generated a surplus of$92k.The Market-Rate properties generated a surplus of $240k and the S8 program had a small surplus of$2 1k. Net Position(Net Assets)was$34.9M with$8.8M classified as unrestricted.RHA held $12.1M in cash and liquid investments at the end of March with$4.7M of that amount invested in the State Pool. RHA collected the final Kirkland Avenue Townhomes funding commitments from the WA State Housing Trust Fund,King County,and the City of Renton by the end of March. During the readings of the financials Mark Dropper announced that RHA has redeemed our earned points from the capital one credit account,and have purchased a 250 dollar Safeway Gift Card,to be used for the hillcrest terrace meals program.Given to Chairperson Anderson to use for the hillcrest lunch program. MOTION by Commissioner Tasa and a second by Commissioner Wheeler to approve the Financials. Ayes:All Nays:None Motion Carried 5.2 Section 8 Utilization Update RHA increased leasing shows growth to 33k.We spend more on our overhead cost than what is earned.Our earned admin fee has been around 70%of the calculus that determines how much we could earn,This is insufficient to manage the Section 8 Program.Section 8 report that came out in April will go quite a ways to give The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient SOO *SO ammunition to insist that HUD put more funding into the program.RHA is ramping up nicely the efforts to get leased up,Has resulted in 400 families currently under lease.We have 415.So there are 15 outstanding that will be leased up shortly.32 out shopping.We will be over leased for a period of time.We had been underutilized for the first quarter of 2015.Shows that RHA is a little over in expenditure of allocated cash.Spending 191,4%of the current allocation.HUD has shorted us this month,and we will reclaim from of the built up cash in our account. 5.2.1.Resolution#2489-2015:Resolution seeking Board approval to transfer$100k from unrestricted funds to cover HUD Admin Fee reserve shortfall in the Section 8 program.The current level of Admin Fees provided by HUD is insufficient to cover the operating costs of the program.The additional funds are needed to cover routine operating costs. MOTION by Commissioner Tasa and a second by Commissioner Wheeler to affirm the Resolution seeking Board approval to transfer$100k from unrestricted funds to cover HUD Admin Fee reserve shortfall in the Section 8 program.The current level of Admin Fees provided by HUD is insufficient to cover the operating costs of the program.The additional funds are needed to cover routine operating costs. Chairperson Anderson Called for the vote. Ayes:All Nays:None Motion Carried RESOLUTION#2489-2015 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton. WA to affirm the resolution seeking Board approval to transfer $100k from unrestricted funds to cover HUD Admin Fee reserve shortfall in the Section 8 program. The current level of Admin Fees provided by HUD is insufficient to cover the operating costs of the program. The additional funds are needed to cover routine operating costs. DATE: May ll`h 2 Signature; G�L "� *04 Maxine An e on,Chairperson ST Mar .Gr , c tary 6. OLD BUSINESS 6.1. Sunset Redevelopment Update 6.1.1. CoIlpits Development:new renderings Collpits has redesigned the sunset boulevard facing that is the frontage on sunset. 6.1.2. Schemata:New site renderings Newest Rendering.The five projects have been included in the CNI.Cash proceeds from the sale of sunset proper to purchase the park.Expectation that with choice neighborhood funding might have 5 funded projects. 6.2. Closing on JSH Sunset Court Property Earnest money going out today,and wire instruction's for closing by end of May. 7. NEW BUSINESS 7.1. Resolution 2491-2015:-Staff hereby requests this affirming resolution that will serve as endorsement from the Board of Commissioners to allow the Executive Director to close on the purchase and sale agreement that acquires the property at 1156 Glenwood Avenue for$325,000 to the seller Jason Jardon.This property is adjacent to other parcels owned by RHA and allows for a more complete redevelopment of replacement housing for Sunset Terrace. MOTION by Commissioner Eastey and a second by commissioner Tasa to affirm the resolution that will serve as endorsement from the Board of Commissioners to allow the Executive Director to close on the purchase and sale agreement that acquires the property at 1156 Glenwood Avenue for$325,000 to the seller Jason Jardon.This property is adjacent to other parcels owned by RHA and allows for a more complete The mission of the Renton[rousing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient NNW ,ftior redevelopment of replacement housing for Sunset Terrace. Chairperson Anderson Called for the vote. �.. Ayes:All Nays:None Motion Carried RESOLUTION#2491-2015 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to affirm the resolution that will serve as endorsement from the Board of Commissioners to allow the Executive Director to close on the purchase and sale agreement that acquires the property at 1156 Glenwood Avenue for$325,000 to the seller Jason Jardon. This property is adjacent to other parcels owned by RHA and allows for a more complete redevelopment of replacement housing for Sunset Terrace. DATE: May 1 lt"2 15 Signature Maxine And on,Chairperson Mark Gr retary 7.2.RHA SEMAP,High Performer Status and Conclusion Letter Overall performance is High.Staff to submit a memo with our performance on all 15 indicators.There was a data entry anomaly on data indicator 11.There were 3 records that showed an inspection approval after initial move in.We went in and corrected those retroactively.We would have scored even higher.But at score of 96%. 7.3.Resolution 2490-2015:Resolution affirming a move of$40,000 cash from 2012"X" CFP line 1495.1 Sunset Resident Relocation to"X"line 1465 Replace Appliances;then buy new washers and Dryers for Cole Manor and Evergreen Terrace.Any unit with useful life can then be surplussed to Brickshire Apts.Any delta can be used for new LIPH refers,stove,and hot water heaters. "ur MOTION by Commissioner Tasa and a second by commissioner Eastey to affirm the Resolution affirming a move of$40,000 cash from 2012"X"CFP line 1495.1 Sunset Resident Relocation to"X"line 1465 Replace Appliances;then buy new washers and Dryers for Cole Manor and Evergreen Terrace.Any unit with useful life can then be surplussed to Brickshire Apts.Any delta can be used for new LIPH refers,stove,and hot water heaters. Ayes:All Nays:None Motion Carried RESOLUTION#2490-2015 THERE FORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton. WA to affirm the Resolution affirming a move of$40,000 cash from 2012 "X"CFP line 1495.1 Sunset Resident Relocation to "X" line 1465 Replace Appliances;then buy new washers and Dryers for Cole Manor and Evergreen Terrace. Any unit with useful life can then be surplussed to Brickshire Apts. Any delta can be used for new LIPH refers,stove,and hot water heaters. DATE: May lit" 01 Signatu > Maxine rson,Chairperson Mark .Crop B cry t The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. 7.4.Maintenance Operations Supervisor:Hire update;Errol Flagor: 10:00 Errol as a guest for the board of commissioners.Errol:Started in affordable housing in the 70's with a similar program to Habitat for humanity.Taught community college construction business.Moved to Seattle,Worked in development program with Seattle housing, moved into maintenance and left a few years ago.Last 4 years in private construction. 8. EXECUTIVE DIRECTOR NOTEWORTHY MEETINGS AND ACTIVITIES 8.1.April 14,Sunset Area tour JSH properties,Ernie Velton and Jennifer Bell,how might the Sunset mall fit into the area redevelopment planning 8.2.April 14,Choice Neighborhoods Implementation Grant Application,Sunset Area redevelopment planning meeting,City of Renton;Deborah Gooden,Philippa Nye,Ally Consulting Group;Schemata Architects 8.3.April 15,Housing Development Consortium,Annual Audit Task Force 8.4. April 16,Maintenance Supervisor Interviews 8.5.April 20,Renton Rotary Salvation Army Food Bank 10th Year celebration planning team 8.6.April 21,First Savings Bank Northwest,Financial Literacy Course development for low- income families in South King County 8.7.April 23,Final Maintenance Supervisor interviews and hiring decision 8.8.April 27,Salvation Army Renton Corps,monthly advisory council meeting 8.9.April 28,King County Property Committee Meeting 8.10.April 28,Renton Community Foundation,Qrtly Board Meeting 8.11.April 29,Choice Neighborhoods Initiative'People Strategy'kickoff meeting, Neighborhood House,the City of Renton,Renton Housing Authority,The Road Map Project,UW Med/Valley Medical Center,HealthPoint,Renton School District,Renton Technical College,The Salvation Army,King County Library System,HomeSight, Renton Chamber of Commerce,The Boeing Company 8.12.April 29,Dept.of Social and Health Services,Office of Refugee&Immigration,Sarah Peterson,Chief Coordinator 8.13.April 30,Housing Development Consortium,WA State Convention Center keynote; Eugene Robinson,Pulitzer-prize winner and long-time columnist with the Washington Post 8.14.May 5,Choice Neighborhoods Implementation Grant Application,Sunset Area redevelopment planning meeting,City of Renton;Neighborhood House,Renton School District,KCHA,Deborah Gooden,and Ally Consulting Group 8.15.May 6,Housing Development Consortium,Board Meeting,WA St.Hsg.Finance Commission 8.16.May 6,Senator Murray's staff tour of the Sunset Area,CM briefing(RHA,City, KCHA) 8.17.May 7,Renton Community Foundation,Information Technologies planning meeting 8.18.May 8,Red Kettle event,Salvation Army,King County Division,honoring Russell Wilson for his community service The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self sufficient. 9. INFORMATIONAL ITEMS 9.1. Annual Report;Renton Community Foundation __ 9.2.HB 1223:Letter of Support. 9.3.Affordable Housing Letter to Senator Hasegawa. 9.4.Resident Newsletter 9.5.Membership Impact Report(HDC) 10.UPCOMING EVENTS 10.1.Greenbridge&Seola Gardens tour 4:00-6:00pm tonight 5/11/2015. MEET at city hall at 3:30 and take a van from there. 10.2.Boundless Renton 4-6pm at Salvation Army Food Bank. 11.AUDIENCE COMMENT 12.ADJORN 10:35am DATE: May lla'201 Signatur �TLt1 P Maxine An on,Chairperson ST: Mar R. r c etary 1,1111110, The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly Increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient.