HomeMy WebLinkAboutAdden 2 CAG-19-212 , Adden #2-20
Y O.c
,)'1* +
FNTod
AMENDMENT NO. 2 TO AGREEMENT FOR UTILITY SYSTEMS
LASERFICHE SCANNING PROJECT
THIS AMENDMENT, dated January 9, 2020, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Cities Digital, Inc. ("Consultant"), a Wisconsin
corporation. The City and the Consultant are referred to collectively in this Amendment as the
"Parties." Once fully executed by the Parties, this Amendment is effective as of the last date
signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-19-212, dated
July 22, 2019, to provide necessary services for the Utility Systems Laserfiche Scanning Project
(referred to herein as the "Agreement");
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time for performance, and change the compensation in order to provide scanning services for
project files in 2020.
NOW THEREFORE, It is mutually agreed upon that CAG-19-212 is amended as follows:
1. Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit B-2. All Work shall be performed by no later than
December 31,2021.
2. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $44,999.94 from $52,224.80 to
$97,224.74 including any applicable state and local sales taxes. The additional
compensation shall be paid based upon Work actually performed according to the rate(s)
or amounts specified in Exhibit C-2 of the Agreement.
3. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULT: t
By:
Armondo Pavone Patrick Welsch
Mayor • President
l•ut• i - T- 24)2..o
Date Date
Attest
Ja n A.Set
C' y Clerk
Approved as to Legal Form
B5'f' gl2e
Shane Moloney
Renton City Attorney
Contract Template Updated 09/17/2019
``,�N""11111111 i rrrr
!'c. O F �'F rr°%
ti G ,,,"`1111 ,, ,/ ,,�
= * - '.� :
SE
� Al SEPt. `��`' ..
PAGE2OF4 •
•
Exhibit B-2
Milestones & Schedule
Dates are approximate:
Pickup 1: March /April 2020
Completion of Pickup 1: July 1, 2020
Upload Pickup 1: July 1, 2020
Pickup 1 Storage: July 1, 2020—April 1, 2021
Pickup 1 Shredding: April 1, 2021 or sooner as requested by the City
Pickup 2: July/August 2020
Completion of Pickup 2: November 1, 2020
Upload Pickup 2: November 1, 2020
Pickup 2 Storage: November 1, 2020=August 1, 2021
Pickup 2 Shredding: August 1, 2021 or sooner as requested by the City
Tr"
PAGE3OF4
f
Exhibit C-2
Cost Estimates
The City will be charged the actual quantities of documents that are scanned based on image size and
indexing.The cost estimate below is based on estimated quantities and shows the amount charged per
size for images and per character for indexing.
Product Product ID Quantity Unit Price Eat Amount
2" ;em;''a'x' vxs6
Indexing(priced per character)20 char/file&50 pages/file CD2947 259620 $0.01 $2,596.20
Document Scanning-E Size(Price per image) CD2941 - 750 $1.00 $750.00
Microfiche-12"of microfiche sheets w/16mm and 35mm CD2945 108000 $0.05 $5,400.00
Boxing of records,transport to CDI no charge CD2948 197 $5.00 $985.00
Document Scanning—TIER 2(Price per image) CD8050 479659 $0.065 $31,177.84
Services Subtotal $40,909.04
Subtotal $40,909.04
Tax $4,090.90
TOTAL $44,999.94
' I
PAGE OF