HomeMy WebLinkAboutContract
AGREEMENT FOR ENGINEERING SERVICES FOR BRONSON
WAY BRIDGE – SEISMIC RETROFIT AND PAINTING PROJECT
CAG‐20‐002
THIS AGREEMENT, dated _________________, is by and between the City of Renton (the “City”),
a Washington municipal corporation, and Sargent Engineers, Inc. (“Consultant”), a Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
“Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibits D, E1, E2 or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2024.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $99,884, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibits D, E1, E2. The Consultant agrees that any
hourly or flat rate charged by it for its Work shall remain locked at the negotiated
rate(s) unless otherwise agreed to in writing or provided in Exhibits D, E1, E2. Except
as specifically provided herein, the Consultant shall be solely responsible for payment
of any taxes imposed as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
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specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non‐Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non‐
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e‐mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to indemnify, defend, and hold harmless the City,
elected officials, employees, officers, representatives, and volunteers from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties,
expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and
all persons or entities, arising from, resulting from, or related to the negligent acts, errors
or omissions of the Consultant in its performance of this Agreement or a breach of this
Agreement by Consultant, except for that portion of the claims caused by the City’s
negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages, damages arising out of bodily injury
to persons, or damages to property caused by or resulting from the concurrent negligence
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of the Consultant and the City, its officers, officials, employees and volunteers,
Consultant’s liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing‐business/register‐my‐business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased, hired or non‐owned, leased, hired
or non‐owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non‐contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Derek Akessson, Project Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430‐7337
CONSULTANT
Monte Smith, Principal
320 Ronlee Ln NW
Olympia, WA 98502
Phone: 360‐867‐9284
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dakesson@rentonwa.gov
Fax: (425) 430‐7376
montes@sargentengineers.com
Fax: (360) 867‐9318
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non‐discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub‐contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub‐contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non‐exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Derek
Akesson. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
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F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third‐Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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EXHIBIT A
SCOPE OF WORK
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE – SEISMIC RETROFIT AND PAINTING
CONSULTANT: SARGENT ENGINEERS, INC.
A. PROJECT DESCRIPTION:
The City of Renton (CITY) is planning to perform painting and seismic retrofit work on the Bronson Way
Bridge (Structural ID: 0002504A, Bridge Number: Renton‐42).
The project will remove and replace the existing paint system on the bridge. The paint system protects
the main span steel girders from corrosion. Failure of the paint system allows corrosion to occur to the
steel members. Corrosion results in section loss. Section loss results in reduced load carrying capacity.
Replacing the paint system protects the steel members and thus preserves the load carrying capacity of
the main span steel girders.
Additionally, a seismic retrofit will be performed on the bridge. A seismic analysis will be used to identify
seismically vulnerable areas of the bridge. The primary goal of the seismic retrofit will be to replace those
bridge details that are known to perform poorly during seismic events.
The project scope may also include the following: replacement of a water main on the bridge, relocation
of utilities, repair of the bridge deck, repair of expansion joints.
The CITY anticipates 100% containment to remove and replace the paint system on the steel elements of
the bridge. The bridge spans over the Cedar River in Renton. The CITY anticipates that a temporary work
platform will suspended from the bridge to conduct the work. Since the main span steel girders extend
above the bridge deck, the CITY anticipates an extended closure of the outside vehicle lanes and sidewalks
to remove and replace the paint system. Full closures of the bridge may be required for short durations
to perform some elements of the work.
B. PURPOSE:
The City of Renton (CITY) is requesting engineering services from Sargent Engineers, Inc. (CONSULTANT)
for the preparation of Plan, Specifications and Estimate for the Bronson Way Bridge – Seismic Retrofit and
Painting Project (Project). It is anticipated that this contract will be implemented and subsequently
supplemented to accommodate the following design phases.
Design Phase 1 – Preliminary Studies and Survey
The initial design phase is included in this scope of work and involves the following:
Preliminary Studies
Structural and Seismic Evaluation
Hydraulic Study
Survey
Establish survey control.
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Project topographic base map.
Right of Way and boundary resolution.
Design Phase 2 – Preliminary Design and Environmental Support
The scope of work and budget for this design phase will be included in a supplemental agreement to this
contract. Design Phase 2 is anticipated to include delivery of 30% plans, preliminary bid item list and
estimated quantities for the project. The 30% plans and estimated quantities are necessary to complete
the environmental (e.g. NEPA and/or SEPA) for the project.
Design Phase 3 – Final Design, Bid Package Preparation, Bid Support
The scope of work and budget for this design phase will be included in a supplemental agreement to this
contract. The completion of Design Phase 3 is anticipated to include three submittals at 60%, 90% and
100% completion. This design phase is also anticipated to include bid support (e.g. providing responses to
bidder inquiries and preparing amendments, if necessary).
Design Phase 4 – Engineering Support During Construction
The scope of work and budget for this design phase will be included in a supplemental agreement to this
contract. Design Phase 4 is anticipated to include engineering support services during construction. This
includes, but is not limited to, review of submittals, responding to requests for information (RFI’s) and site
visits as necessary. It also includes preparation of final record drawings once construction is complete and
red line markups are provided by the CITY.
C. DESIGN CRITERIA
The design of this project design shall be in accordance with the following:
FHWA‐HRT‐06‐32 Seismic Retrofitting Manual for Highway Structures: Part 1 – Bridges, Jan 2006
AASHTO Guide Specifications for LRFD Seismic Bridge Design, 2nd Edition, 2011, plus 2012, 2014
and 2015 interim revisions
AASHTO LRFD Bridge Design Specifications, 8th Edition, 2017, plus 2020 interim revisions
WSDOT Bridge Design Manual LRFD (M 23‐50.19), July 2019
WSDOT Local Agency Guidelines, May 2019
The project construction specifications shall be based on the 2021 WSDOT Standard Specifications. For
Design Phase 1, no special provisions are to be developed. However, design decisions for this phase must
consider requirements specified in the WSDOT Standard Specifications and environmental considerations
and/or commitments.
D. GENERAL ASSUMPTIONS:
The following scope of work and associated costs are based on the assumptions outlined below:
1. WSDOT funds are being utilized for engineering services included in this contract. Therefore, this
contract is subject to all rules and regulations associated with this funding source.
2. Any task or deliverable requested by the CITY that is not specifically defined in this scope of work will
not be performed by the CONSULTANT unless the following occurs:
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The CONSULTANT provides a draft supplemental agreement to the CITY for review and
negotiation. The supplemental agreement shall be complete, including the scope of additional
work, estimated hours and associated direct salary costs by task, adjustment in total amount
authorized for the contract. The CITY will review the supplement agreement. Once complete,
further negotiations may occur between the parties. Once a scope of work and budget is agreed
to, one complete signed original will be delivered to the CITY, by the CONSULTANT, for execution
by the CITY. Once executed, the CITY will issue a Notice to Proceed in writing. Once received, the
CONSULTANT may proceed with the additional work.
3. The City of Renton is responsible for the following, as necessary:
Reserve and arrange conference room(s) as necessary, for meetings held at Renton City Hall.
Mail public notices as required.
Publish all public notices, newsletters and news releases.
Host and update a project website.
Initiate all coordination with franchise and public utilities as necessary.
Provide CONSULTANT with all relevant data related to the design of the project that is available
in CITY records to the CONSULTANT. This includes but is not limited to existing record drawings
(as‐built plans), latest bridge condition inspection report, bridge maintenance records (if any), soil
boring logs, HEC‐RAS model of the Cedar River and associated channel cross‐sections, right‐of‐
way (ROW) plans (if any), horizontal and vertical monument information, GIS maps and other
mapping information.
Provide CONSULTANT with all CITY standard contract documents and CITY bid forms in Microsoft
Word, Microsoft Excel and Adobe pdf formats, as applicable.
Provide CONSULTANT with pdf copies of the final NEPA and SEPA checklists and associated
determinations.
Review all submittals from CONSULTANT and provide written comments back to CONSULTANT
within 15 working days. Written comments may take the form of red line markups. However, the
CITY may summarize all comments on a review comment summary form, if time allows.
Entering into a contract with a separately selected CONSULTANT for environmental services.
E. DELIVERABLES:
All deliverables to be prepared and produced by the CONSULTANT, as part of this scope of work, are
identified at the end of each task listed below.
F. SCHEDULE:
The CITY anticipates construction of this project in summer 2021 between mid‐June to mid‐September.
Therefore, final bid documents shall be completed by or before April 1, 2021 to allow enough time to
advertise the project for bids and to award and execute a construction contract. The CONSULTANT shall
prepare a project schedule as described in Subtask 1.5 below that meets this objective. Unless otherwise
noted in the scope of work, the completion date for all deliverables described in the scope of work will be
determined by the project schedule.
Given the growing uncertainty with the public health crisis, locally, nationally and worldwide, should a
stay‐in‐place order and/or travel ban be enacted by the Federal Government, State of Washington, King
County and/or City of Renton that results in conditions where the CONSULTANT cannot obtain field data
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required to continue work on any given task, the CONSULTANT shall stop work on the task. Additionally,
the completion dates for the deliverables of that task will be extended for a period of time that equals the
time period of the stay‐in‐place order and/or travel ban. Finally, the overall project schedule will be
adjusted to reflect the delay.
G. SCOPE OF WORK:
TASK 1 – PROJECT MANAGEMENT FOR DESIGN PHASE NO. 1
The CONSULTANT will provide overall project management, coordination with the CITY, monthly progress
reports and invoicing. This effort will include the following elements.
1.1 – Administration, Coordination and Supervision
Initiate project set‐up including establishment of timesheets (charge codes), creation of project
files (electronic and physical) and scheduling of CONSULTANT personnel work activities.
Coordination with CITY for any required public meetings or other forms of public outreach that
may be required for the work to be performed in this contract.
Supervision of CONSULTANT personnel and activities to ensure compliance with contract scope
and schedule and proper charging of time against the contract.
Oversite of sub‐consultant activities to ensure compliance with contract scope, schedule and
budget.
1.2 – Invoicing
Preparation of monthly invoices with progress reports that include the following:
o Summary of budget, expenses to date and expenses for invoice period, assigned to each task.
o Summary of work accomplished for the invoice period.
o Summary of outstanding issues to be resolved by the CITY.
o Backup detail that includes the name, direct salary rate and hours charged, for each individual
charging time to this contract, for the invoice period.
o Backup detail of all direct non‐salary costs included in the invoice for the work period.
1.3 – Project Meetings and Site Visits
Project Kickoff Meeting – After receiving a Notice to Proceed (NTP) from the CITY, set up a project
kickoff meeting with key CITY and design team personnel. The purpose of the meeting is to discuss
key elements of the scope of work, project schedule timelines and critical path elements. This
meeting will be held at Renton City Hall. However, this meeting may be held on‐line or via
conference call if the need arises (e.g. Renton City Hall is closed to the public).
Meetings and coordination with CITY – For Design Phase 1, the CONSULTANT project manager will
participate in phone conference calls with the CITY project manager a minimum of once every
two weeks to provide status updates. The CONSULTANT project manager and key team members
will attend monthly project meetings with the CITY project manager. The CITY anticipates that the
monthly project meetings will be held at Renton City Hall. However, these meetings may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
For any face to face project meetings with the CITY, the CONSULTANT shall prepare an agenda,
sign‐in sheet, record of meeting including a list of action items, if any.
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Internal design coordination meetings – The CONSULTANT project manager will conduct regular
internal design coordination meetings and/or conference calls with key design team members
including sub‐consultants.
Site Visit for Environmental Coordination – CONSULTANT and CITY staff will perform one (1) site
visit with the CITY’s environmental consultant to discuss environmental considerations.
Site Visit for Design Coordination – Up to three (3) additional site visits are anticipated for the
CONSULTANT to evaluate and verify project design elements during Design Phase 1.
1.4 – Environmental Coordination
As project data is gathered/reviewed and preliminary design decisions are considered,
coordination with the CITY’s environmental consultant may be necessary to understand the
potential impacts of the preliminary design decisions on the environmental permitting process.
1.5 – Develop Preliminary Project Schedule
Develop a preliminary project schedule with assistance from the CITY. This project schedule will
cover the entire timeframe of the project from initiation of design activities to completion of
construction activities. It will incorporate estimated timelines for the following:
o Completion of Design Phase 1 – Survey and Preliminary Studies
o Completion of Design Phase 2 ‐ Preliminary Engineering Design (30% Engineering Submittal).
o Completion of Design Phase 2 ‐ Environmental (e.g. NEPA and/or SEPA).
o Completion of Design Phase 3 – 60% Engineering Submittal
o Completion of Design Phase 3 – 90% Engineering Submittal
o Completion of Design Phase 3 – 100% Engineering Submittal
o Bid advertisement, evaluation and award.
o Construction from Notice to Proceed to Physical Completion.
DELIVERABLES
The following deliverables and delivery times are included in Task 1.
Meeting agenda(s) in Microsoft Word format – Delivered to the CITY one (1) business day before
scheduled meeting.
Sign‐in sheet(s) in Microsoft Word or Excel format – Delivered to the CITY at the scheduled
meeting.
Draft record of meeting in Microsoft Word format – Delivered to the CITY three (3) business days
after scheduled meeting.
Final record of meeting in Microsoft Word format – Delivered to the CITY three (3) business days
after comments received from CITY.
Monthly invoices with progress reports – Delivered to the CITY monthly.
Preliminary Project Schedule in Mircosoft Project format – Delivered to the CITY twelve (12)
weeks after Notice to Proceed date.
TASK 2 – STRUCTURAL AND SEISMIC EVALUATION
The following items are to be performed by the CONSULTANT under this task.
Assumption(s)
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The budget shown in Exhibit D assumes this task is twelve (12) weeks in duration.
2.1 – Data Collection and Review
Review soil boring logs and geotechnical reports provided by the CITY to determine the soil
classification(s) for use in the seismic analysis of the bridge. If the information provided by the
CITY is insufficient to make a determination and additional geotechnical exploration is
recommended, the CONSULTANT will inform the CITY. Additional geotechnical exploration work
will require a supplement to this agreement.
Review the latest bridge condition inspection report provided by the CITY. Since the project
involves removal of the existing paint system from steel members and repainting them, the
objective of this review is to determine if structural repairs to steel members were recommended
in the report (if any). The CONSULTANT will evaluate and make recommendations to the CITY.
Review the latest bridge load rating calculations provided by the CITY to determine if the load
rating meets current Federal Highway Administration (FHWA) and WSDOT requirements and
reflects the condition of the bridge. The CITY anticipates that a new bridge load rating is required
and will include new vehicle loads (e.g. Single Unit Vehicles, Emergency Vehicles) as required by
FHWA.
Review bridge record drawings provided by the CITY.
Conduct site visit(s) to confirm structural details shown on bridge record drawings. Identify and
summarize seismic vulnerabilities from details shown on record drawings and/or observed from
the site visit(s).
2.2 – Seismic Modeling and Analysis
The CITY has not classified the importance of any City owned National Bridge Inventory (NBI)
bridges as anything other than Normal Bridges as defined in the WSDOT Bridge Design Manual.
However, the Bronson Way Bridge serves as the primary crossing used by the Renton Regional
Fire Authority (RRFA) for responding to emergencies in north Renton from Fire Station 11 (located
at 211 Mill Ave. S). The bridge carries five lanes over the Cedar River and is a vital link between
downtown Renton and north Renton. It was once part of SR 900 connecting SR 515 and SR 167 to
SR 169. In practice, the CITY and RRFA view this bridge as an Essential Bridge over the Cedar River
for City operations and RRFA emergency services.
CONSULTANT will perform a seismic study for this bridge according to FHWA‐HRT‐06‐032, Seismic
Retrofitting Manual for Highway Structures: Part 1, as modified by the WSDOT Bridge Design
Manual. The adequacy of all structural elements of the bridge will be measured with a capacity to
demand ratio. This ratio measures the element’s ability to sustain the two design‐level
earthquakes. A seismic model will be developed and analysis performed to determine the capacity
to demand ratios. Once these ratios are determined, required retrofits will be determined
according to the performance levels defined by the Retrofitting Manual.
2.3 – Develop Concepts for Seismic Retrofit
Determine required seismic retrofits for the bridge according to the performance levels defined
in FHWA‐HRT‐06‐032, Seismic Retrofitting Manual for Highway Structures: Part 1.
The CITY anticipates that replacement of the rocker bearings will one of the recommended seismic
retrofits. The rocker bearings are located at the south end of the main span. The north end of the
main span is supported by fixed bearings with pins. The CITY did not receive any inspection records
of these pins from WSDOT. The CITY is concerned about condition of the pins since the bridge was
constructed in 1939. The CONSULTANT to evaluate need to replace fixed bearing pins.
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2.4 – Determine Size of Work Platform
Check the capacity of the bridge to carry additional dead and live loading from a temporary work
platform suspended from the superstructure.
Determine the permitted size of the platform with traffic on the bridge. Traffic is defined as all
legal trucks including Emergency Vehicles and Single Unit Vehicles (if applicable).
Determine the permitted size of the platform with restricted traffic (lane closures) on the bridge.
Traffic is defined as all legal trucks including Emergency Vehicles and Single Unit Vehicles (if
applicable).
2.5 – Update Bridge Load Rating
Perform Bridge Load Rating using current FHWA and WSDOT standards. This includes load rating
the bridge for Single Unit Vehicles (if applicable) and Emergency Vehicles (if applicable).
If the Bridge Load Rating indicates that the structure requires vehicle weight limits for legal trucks,
develop a list of potential repairs that would eliminate these restrictions. Include a planning level
estimate for each potential repair identified.
2.6 ‐ Documentation
Prepare a technical memorandum to summarize all information requested in subtasks 2.2 through
2.5.
DELIVERABLES
The following deliverables and delivery times are included in Task 2.
Draft Technical Memorandum in Microsoft Word format – Delivered to the CITY within twelve
(12) weeks after Notice to Proceed date.
Final Technical Memorandum in Microsoft Word format – Delivered to the City within two (2)
weeks after receipt of review comments from the CITY.
TASK 3 – EVALUATE REPLACEMENT OF BRIDGE DECK WEARING COURSE
The following items are to be performed by the CONSULTANT under this task.
Assumption(s)
The budget shown in Exhibit D assumes this task is twelve (12) weeks in duration.
3.1 – Determine Restrictions for Grind and Overlay of Bridge Deck
Identify types and weights of paving equipment that is likely to be used to grind and overlay the
bridge deck.
Determine restrictions on use of paving equipment while operating on the bridge, to prevent
damage to the bridge deck and/or superstructure (e.g. vibratory roller prohibited).
Determine lane restrictions for vehicle traffic on the bridge, when paving equipment operating on
the bridge.
Determine if temporary platform can remain in place when paving, or if it must be removed prior
to paving.
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3.2 – Develop Repair Options for Concrete Curbs
Identify and evaluate options for repairing damaged concrete curbs along each edge of bridge
deck to prevent surface water from running uncontrolled off the deck and onto main girders.
Option of installing galvanized steel angles along face of concrete curbs after grinding off asphalt
wearing course will be included in the evaluation.
3.3 – Determine Feasibility of Permanently Plugging Existing Bridge Drains
The existing bridge drains are plugged and have been for some extended period of time. Surface
water presently drains from the bridge deck through gaps in the concrete curbs. There are catch
basins located at the NW, SW and SE corners of the bridge deck. There is not presently a catch
basin located at the NE corner of the bridge deck. This could be remedied by the CITY prior to the
start of construction on this project. The expansion joints have been modified since the bridge
was originally constructed. Steel bars were installed to form an edge for the asphalt wearing
course. It is unclear if any material was used to fill the gap between bars. If there was, it
disappeared long ago. Presently, the gaps are filled with sediment. If the gaps are cleaned, filled
with an appropriate seal and the concrete curbs on each side of the deck are repaired, it is
conceivable that all surface water could be directed off of the bridge deck to catch basins in the
street. This would eliminate the need to maintain bridge drains. The key is paving the deck so that
the surface water drains off the bridge. It is unclear, given the grade on the bridge, if the
tolerances for paving would be so tight that attempting to pave to these tolerances is unfeasible
and/or unconstructable.
Identify and summarize all improvements required to permanently plug the existing bridge drains,
including any modifications to existing expansion joints.
3.4 ‐ Documentation
Prepare a technical memorandum to summarize all information requested in subtasks 3.1 through
3.3.
DELIVERABLES
The following deliverables and delivery times are included in Task 3.
Draft Technical Memorandum in Microsoft Word format – Delivered to the CITY within twelve
(12) weeks after Notice to Proceed date.
Final Technical Memorandum in Microsoft Word format – Delivered to the City within two (2)
weeks after receipt of review comments from the CITY.
TASK 4 – EVALUATE REPLACEMENT OF WATER MAIN ON BRIDGE
The following items are to be performed by the CONSULTANT under this task.
Assumption(s)
The budget shown in Exhibit D assumes this task is twelve (12) weeks in duration.
The standard material for CITY water mains is ductile iron pipe.
The standard minimum diameter for CITY water mains is 12‐inches.
Alternative pipe materials and pipe diameters are allowed by the CITY.
Existing utilities on the bridge cannot be easily relocated.
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4.1 – Evaluate Alignment Options
The existing water main on the bridge is visible under the north approach span and main span. It
is not visible under the south approach span due to concrete wing walls filling the area between
the south main pier and south abutment. The water main is 80+ years old and approaching the
end of its service life. Given the number of existing utilities already crossing the bridge, there are
limited alignment options. The preferred alignment option is the existing water main alignment.
However, there is no access under the south approach span. Therefore, to remove the existing
water main and install a new one under the south approach span, access will be needed.
CONSULTANT will evaluate cost and constructability of providing access to the south approach
span. If providing access is not feasible, then CONSULTANT will develop alternative water main
alignments for consideration.
4.2 – Evaluate Hanger Options
The existing water main hangers are steel hoops, bent around the existing pipe and anchored into
the soffit of the sidewalk. The new water main is anticipated to be a larger pipe diameter. The
existing hangers may not adjust for a larger diameter pipe. Additionally, the existing hangers do
not meet current standards for pipe hangers because they may not allow longitudinal movements
from expansion and contraction in the pipe (may depend on the type of pipe). CONSULTANT will
determine pipe hanger options and evaluate each option for cost and constructability.
4.3 – Evaluate Pipe Options
The typical CITY minimum standard for a water main is 12‐inch diameter, ductile iron pipe.
However, the standard ductile iron pipe lengths, bell ends and/or typical pipe joints might prove
problematic for installation on the bridge. CONSULTANT will evaluate and determine if this type
of pipe can be installed on the bridge. If not, CONSULTANT will evaluate and determine
alternatives for pipe materials and associated pipe diameters (e.g. continuous welded steel pipe,
HDPE pipe).
4.4 – Documentation
Prepare a technical memorandum to summarize all information requested in subtasks 4.1 through
4.3.
DELIVERABLES
The following deliverables and delivery times are included in Task 4.
Draft Technical Memorandum in Microsoft Word format – Delivered to the CITY within twelve
(12) weeks after Notice to Proceed date.
Final Technical Memorandum in Microsoft Word format – Delivered to the City within two (2)
weeks after receipt of review comments from the CITY.
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SUBCONSULTANT TASKS
TASK S1 – SURVEY
The following items are to be performed by the subconsultant, 1 Alliance Geomatics (1 Alliance) under
this task.
Assumption(s)
The budget shown in Exhibit E1 assumes this task is twelve (12) weeks in duration.
The survey will be based on the following datum.
o Horizontal – NAD 83/91
o Vertical – NAVD 88
Flagging for the Ordinary High Water Mark (OHWM) for Cedar River will be provided by the CITY’s
environmental consultant prior to commencement of the field survey.
Flagging delineating sensitive areas, including wetlands and wetland buffers located within the
survey limits (if any), will be provided by the CITY’s environmental consultant prior to
commencement of the field survey.
The CITY will provide Title Reports for those parcels adjacent to the project and deemed necessary
to verify the right‐of‐way limits.
1 Alliance will notify the CITY and CONSULTANT one week prior to the start of surveying activities.
The CITY is responsible for cleaning accessible areas under the bridge, prior to the start of
surveying activities. 1 Alliance personnel will not access any area that is determined to be unsafe
for any reason and is not responsible for any delays due to unsafe working conditions. Upon
making the determination that an area and/or situation is not safe for 1 Alliance personnel, 1
Alliance shall immediately notify the CITY and CONSULTANT.
1 Alliance is not responsible for the accuracy of the underground locates performed by others.
The CITY anticipates all survey activities will be located within CITY Right‐of‐Way and/or on City
owned property. It is not anticipated that 1 Alliance will need to access private property to
perform this work. However, should access to private property become necessary, 1 Alliance shall
seek permission to enter upon private property to perform the work specified in this scope of
work. As necessary, 1 Alliance shall hand deliver a project notice, in the form of a letter or flier
prepared by the CITY, to residents or businesses located on a given parcel. If 1 Alliance is denied
entry to a parcel, 1 Alliance shall not survey any portion of the property. The limits of survey and
estimated hours for field survey shall be adjusted accordingly and agreed to by the CITY,
CONSULTANT and 1 Alliance. 1 Alliance shall provide a list of properties that have denied entry,
to the CONSULTANT, for delivery to the CITY. The CITY will use this information to pursue a right‐
of‐entry from the property owner(s). It is anticipated that the additional field survey work to base
map the properties that have denied entry, will be included in the scope of work in a supplement
to this agreement.
The CITY will provide all available survey data to 1 Alliance. Survey data may include survey
control, mapping by others, and/or bathymetric information.
The approximate limits of the survey included in this scope of work are shown in Figure 1.
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Figure 1
S1.1 – Administration, Coordination and Supervision
Initiate project set‐up including establishment of timesheets (charge codes), creation of project
files (electronic and physical) and scheduling of 1 Alliance personnel work activities.
Coordinate task work activities with CONSULTANT and project schedule.
Supervision of 1 Alliance personnel and activities to ensure compliance with contract scope and
schedule and proper charging of time against the contract.
Oversite of activities of sub‐consultants and service companies contracted with 1 Alliance for this
project for compliance with contract scope, schedule and budget.
S1.2 – Invoicing
Preparation of monthy invoices with progress reports that include the following:
o Summary of budget and expenses to date, expenses for invoice period, estimate to complete
and estimate at completion, for each task assigned to 1 Alliance (e.g. Task S1).
o Summary of work accomplished for the invoice period.
o Summary of outstanding issues to be resolved by the CITY and/or CONSULTANT.
o Backup detail that includes the name, direct salary rate and hours charged, for each individual
charging time to this contract, for the invoice period.
o Backup detail of all direct non‐salary costs included in the invoice for the invoice period.
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S1.3 – Project Meetings
Project Kickoff Meeting – After receiving a Notice to Proceed (NTP) from the CONSULTANT, attend
a project kickoff meeting with key Agency and CONSULTANT design team personnel. The purpose
of the meeting is to discuss key elements of the SCOPE, project schedule timelines and critical
path elements. This meeting is to be held at Renton City Hall. However, this meeting may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
Design coordination meetings with CITY and CONSULTANT staff. These meetings are to be held at
Renton City Hall. However, these meetings may be held on‐line or via conference call if the need
arises (e.g. Renton City Hall is closed to the public). It is estimated that 1 Alliance will attend up to
1 meeting.
Internal design coordination meetings – 1 Alliance will conduct regular internal design
coordination meetings with key design team members and, as applicable, with 1 Alliance sub‐
consultants.
S1.4 – Establish Project Survey Control Points
Locate, field survey, and calculate positions for existing monuments and previously established
control points throughout the project limits shown in Figure 1. Monuments or corners to be
located and field surveyed include, as applicable, section corners, side street monuments,
monuments on the centerline of Bronson Way, and/or as shown/found on public survey records.
Establishment of project survey control points (horizontal and vertical) along Bronson Way, within
the project limits described above. It is estimated that four (4) primary horizontal control points
will be established as part of this contract, two north of the bridge/river and two south of the
bridge/river. It is estimated that two (2) primary vertical benchmarks will be established as part
of this contract, one north of the bridge/river and one south of the bridge/river. In addition to use
for survey base map activities, it is anticipated that these project survey control points will be
utilized for construction. Therefore, they will be located such that they are not disturbed by
anticipated construction activities. Additionally, they will be located to minimize a need for traffic
control and maximize visibility for survey activities (mapping and/or establishment of secondary
control points).
Utilization of City of Renton Survey Control Network and Standards when establishing the project
survey control points.
Conventional or GPS surveying methods will be used when establishing the project survey control
points.
S1.5 – Project Topographic Base Map
Perform field survey work to generate a 1”=20’ topographic base map and digital terrain model
(DTM) of the surface features within the survey limits described herein.
The topographic base map and DTM shall be in Autodesk, AutoCAD Civil 3D.
The DTM will be used to generate one (1) foot contour lines in the topographic base map.
Topographic base map shall include the following:
o existing bridge (refer to subtask 1.6);
o street surfaces (refer to subtask 1.7);
o river channel (refer to subtask 1.8);
o utilities (refer to subtask 1.9);
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o general vegetation limits and significant trees located within 50‐ft of the bridge. Significant
trees are defined as taller than 15‐ft with a trunk diameter of six (6) inches or greater (note
type of tree if known).
o sensitive areas including wetland and wetland buffers (if any, flagged by others);
S1.6 – Survey Mapping of Bridge
Perform field survey of the bridge. The goal of the data collection is to include the following visible
features of the bridge deck: deck surface, extents of the deck, lane markings, deck expansion
joints, deck drains, sidewalks, sidewalk expansion joints, curbs, bridge rails (rail height, rail
expansion joints, plinths at main piers, extent of the rail), light pylons, top of main span girders.
The goal of the data collection is also to include the following visible features of the bridge in
elevation (upstream and downstream): main piers, girder seats, bearings and bearing pads,
abutments, wing walls, utilities, low chord of main span girders, low chord of north approach span
and ground profiles at face of wing walls.
S1.7 – Survey Mapping of Street Surfaces
Perform field survey to capture street surfaces of Bronson Way N/S, Park Avenue N, N 1st Street,
N Riverside Drive, and Mill Ave S within the limits shown in Figure 1. The goal of the data collection
is to include the following visible features: paved surface limits, street centerline, pavement
crown, curbs, gutters, sidewalks, driveway cuts, pedestrian railing, signage, lane markings, lane
delineators/curbing, monument cases and bench marks.
S1.8 – Survey Mapping of Cedar River Channel
Perform field survey work to capture the river channel within the survey limits shown in Figure 1.
The goal of the data collection is to include the following visible features: edge of water, ordinary
high water mark (flagged by others), toe of channel slopes, river walk trail, gabion baskets, ground
elevations and break‐lines sufficient to create 1‐ft contours, top of channel slopes.
Generate river channel cross‐sections at each face of the bridge (upstream and downstream). .
The water surface elevation will be included in the cross‐sections. The date and time that the
water surface elevation is surveyed will be noted.
If visible and accessible, include the following in the survey of the river channel: large woody
debris (if any), large boulders (if any), rip rap (if any).
S1.9 – Survey Mapping of Utilities
Utilize the services of a utility locating company to locate and mark with paint all underground
utility locations on the bridge and within 75‐ft north and south of the bridge. Service line locations
for existing storm drains, water mains and sanitary sewer (if applicable) will not be field located
by utility locating company.
Locate surface observable utilities on the bridge and within 75‐ft north and south of the bridge.
The goal of the data collection includes the following visible features: manholes, catch basins,
valves, valve boxes, fire hydrants, utility vaults. Note the structure type and material for each
storm structure. Determine the number of pipe connections along with the direction, invert
elevation and pipe material for all storm drain structures surveyed.
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If visible, locate and survey four (4) storm drain outfalls to the Cedar River. The outfalls are located
in the channel slopes near the bridge approximately at each corner of the bridge. Determine
invert elevation, pipe size and pipe material.
CITY will request record drawings from franchise utilities. CITY will provide all record drawings
obtained from franchise utilities to CONSULTANT and 1 Alliance.
Obtain record drawings from CITY for storm drains, water mains and sanitary sewers (if applicable)
using CITY’s COR maps (available through CITY’s external web site).
Use record drawings obtained for all utilities to cross check the locate paint marks picked up in
the survey. Update the project base map as applicable.
Use record drawings obtained for all utilities to verify the type, size and location of utilities on the
bridge and within 75‐ft north and south of the bridge.
S1.10 – Office Processing
Office processing of collected survey data, data extraction, field book note reductions, CADD
drafting, and all other duties required for the generation of deliverables.
For 3D laser scanning efforts: register point clouds, evaluate registrations, export point cloud data
to Civil3D, create or pick appropriate points in Civil3D, line work and layering, standard CADD
drafting of deliverables, as required.
S1.11 – Right of Way and Boundary Resolution
Research records. Determine which existing corners and monuments should be field located and
surveyed. Review title reports received from CITY.
Recovery and observation of cadastral monumentation for use in the resolution of the Right of
Way (ROW).
Calculations for existing ROW centerline alignment, ROW, and property lines. Using the research
information and survey work described above, calculate the existing centerline alignment, ROW
margins, and adjoining property lines along Bronson Way N/S starting 75‐ft north of the bridge
and ending 75‐ft south of the bridge. The existing ROW centerline will be defined geometrically
using Washington State plan coordinates. The ROW centerline and property line locations will be
established on the project base map.
S1.12 – QA/QC
Review all work performed in subtasks S1.4 through S1.11 for quality and accuracy. Note errors
and/or omissions and review corrections.
DELIVERABLES
The following deliverables and delivery times are included in Task S1.
Completed topographic basemap in AutoCAD format and an Adobe pdf plot – Delivered to the
CITY within twelve (12) weeks after the Notice to Proceed date.
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TASK S2 – HYDRAULIC STUDY
The following items are to be performed by the subconsultant, Watershed Science and Engineering (WSE)
under this task.
Assumption(s)
The budget shown in Exhibit E2 assumes this task is twelve (12) weeks in duration.
All survey will be based on the following datum.
o Horizontal – NAD 83/91
o Vertical – NAVD 88
Flagging for the Ordinary High Water Mark (OHWM) for Cedar River will be provided by the CITY’s
environmental consultant prior to commencement of the field survey.
S2.1 – Administration, Coordination and Supervision
Initiate project set‐up including establishment of timesheets (charge codes), creation of project
files (electronic and physical) and scheduling of WSE personnel work activities.
Coordinate task work activities with CONSULTANT and project schedule.
Supervision of WSE personnel and activities to ensure compliance with contract scope and
schedule and proper charging of time against the contract.
Oversite of activities of sub‐consultants and service companies contracted with WSE for this
project for compliance with contract scope, schedule and budget.
S2.2 – Invoicing
Preparation of monthy invoices with progress reports that include the following:
o Summary of budget and expenses to date, expenses for invoice period, estimate to complete
and estimate at completion, for each task assigned to WSE (e.g. Task S2).
o Summary of work accomplished for the invoice period.
o Summary of outstanding issues to be resolved by the CITY and/or CONSULTANT.
o Backup detail that includes the name, direct salary rate and hours charged, for each individual
charging time to this contract, for the invoice period.
o Backup detail of all direct non‐salary costs included in the invoice for the invoice period.
S2.3 – Project Meetings
Project Kickoff Meeting – After receiving a Notice to Proceed (NTP) from the CONSULTANT, attend
a project kickoff meeting with key Agency and CONSULTANT design team personnel. The purpose
of the meeting is to discuss key elements of the SCOPE, project schedule timelines and critical
path elements. This meeting is to be held at Renton City Hall. However, this meeting may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
Design coordination meetings with CITY and CONSULTANT staff. These meetings are to be held at
Renton City Hall. However, these meetings may be held on‐line or via conference call if the need
arises (e.g. Renton City Hall is closed to the public). It is estimated that WSE will attend up to 2
meetings.
Internal design coordination meetings – WSE will conduct regular internal design coordination
meetings with key design team members and, as applicable, with WSE sub‐consultants.
S2.4 – Data Collection and Review
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Obtain and review relevant site data and bridge information to complete a scour evaluation and
to provide hydraulic design support. The CITY will supply relevant materials to CONSULTANT and
WSE that are available in CITY Public Records. These materials may include, but are not limited to
the following:
o Bridge record drawings
o Bridge condition inspection records
o Bridge maintenance records (if any)
o Pile driving records (if available)
o Soil boring logs
o Hydrologic data (e.g. flood discharges, etc.)
o Photographs during floods and/or anecdotal observations
o Post dredge and annual monitoring channel cross section survey data and HEC‐RAS model
created by Northwest Hydraulic Consultants (NHC).
S2.5 – Field Examination
Conduct field inspection of the river channel conditions at the bridge and hydraulic interaction
with bridge piers located within and/or adjacent to the river channel.
S2.6 – Hydraulic Analysis for Scour Evaluation
Obtain existing HEC‐RAS hydraulic model for the Cedar River from the CITY or Northwest Hydraulic
Consultants (NHC). Use model to determine velocity and depth estimates required to complete
the scour evaluation.
S2.7 – Channel Stability Assessment
The lower mile (+/‐) of the Cedar River was dredged in the fall of 2016 to restore flood conveyance
capacity. Determine if dredging or subsequent deposition of sediment are/will result in channel
instability issues that could promote scour/erosion at the bridge. WSE will review relevant data
to determine if there are channel instability issues that could result in increased scour potential
at the bridge.
S2.8 – Scour Depth Estimates
Compute the maximum depth of scour anticipated at the bridge piers and abutments. Compare
these scour depths to the foundation depths to determine if the foundations are at risk from
scour.
S2.9 – Evaluation of Existing Countermeasures
Examine and provide opinion(s) on the condition of existing scour/erosion countermeasures.
S2.10 – Countermeasure Concepts
If scour/erosion poses a risk to the bridge, work with CONSULTANT to develop countermeasure
concepts to protect the crossing. Present concepts to CITY for consideration and selection.
S2.11 – Hydraulic Impact Assessment for Seismic Retrofit/Painting/Rehabilitation Features
WSE will use the HEC‐RAS model of the Cedar River to determine if permanent design features
proposed for the seismic retrofit and/or rehabilitation will have an impact on flood levels and/or
scour at the bridge.
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WSE will used the HEC‐RAS model of the Cedar River to determine if the permanent design
features for the seismic retrofit and/or rehabilitation will be impacted by flooding on the Cedar
River.
If significant impacts are predicted to occur to the bridge and/or permanent design features, WSE
will work with CONSULTANT to refine the permanent design features to minimize and/or
eliminate the impacts/risk.
The CITY anticipates a temporary work platform will be suspended under the bridge for paint
removal and painting activities. The CITY anticipates lead in the existing paint. As a result, paint
removal will require a containment system that utilizes the temporary work platform. The CITY
anticipates that the temporary work platform may also be utilized for the seismic retrofit work.
The work is anticipated to occur during the summer months of June through September. WSE will
use Cedar River flow data from USGS (or other data source) to predict the maximum flow and
subsequent water surface elevation anticipated for the anticipated work window (mid‐June to
mid‐September).
S2.12 ‐ Documentation
Prepare a technical memorandum to summarize the results of the investigation.
DELIVERABLES
The following deliverables and delivery times are included in Task S2.
Draft Technical Memorandum in Microsoft Word format – Delivered to the CITY within twelve
(12) weeks after Notice to Proceed date.
Final Technical Memorandum in Microsoft Word format – Delivered to the City within two (2)
weeks after receipt of review comments from the CITY.
ADDITIONAL SERVICES
The CITY will require additional services of the CONSULTANT for future design phases of this project.
Section B summarizes the future design phases and describes the work anticipated for each.
The scope of work for additional services will be determined based on anticipated or unanticipated project
needs or other considerations at the sole discretion of the CITY. This work may include items identified in
the current task authorizations as well other items, which may include, but are not necessarily limited to
the following:
Additional Surveying Services
Additional Engineering Design Services
Right‐of‐Way Services
Engineering Support During Construction Services
Other services not specifically referenced this scope of work.
These services will be authorized under future supplemental agreements to this contract. At the time
these services are required, the CONSULTANT shall provide a detailed scope of work and an estimate of
costs. The CONSULTANT shall not proceed with the work until the CITY has authorized the work and issued
a notice to proceed.
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
PRIME CONSULTANT: SARGENT ENGINEERS, INC.
DIRECT (RAW) LABOR (DL):
Classification DL HOURS TOTAL
Principal $54.00 x 116 = $6,264
Senior Project Engineer $41.50 x 112 = $4,648
Project Engineer $38.50 x 64 = $2,464
Design Engineer $32.50 x 0 = $0
$0.00 x 0 = $0
DL Subtotal = 292 $13,376
INDIRECT COST RATE (ICR)
DL x ICR of 204.54% x $13,376 =$27,359
FEE (PROFIT)
DL x FEE 30.00% x $13,376 =$4,013
DL + ICR + FEE =$44,748
DIRECT NON‐SALARY COSTS (DNSC)
Mileage 600 x $0.58 = $348
SUBTOTAL =$348
SUBCONSULANTS
Survey = $39,746
Hydraulic = $15,042
SUBTOTAL =$54,788
TOTAL =$99,884
EXHIBIT D
PRIME CONSULTANT COST COMPUTATIONS SUMMARY
NEGOTIATED HOURLY RATE
Page 1 of 2
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
PRIME CONSULTANT: SARGENT ENGINEERS, INC.
Principal Sr. Proj. Project Design
Engineer Engineer Engineer
$54.00 $41.50 $38.50 $32.50
TASK 1 ‐ PROJECT MANAGEMENT FOR DESIGN PHASE NO. 1
1.1 Administration, Coordination and Supervision 80000$432
1.2 Invoicing 60000$324
1.3 Project Meetings and Site Visits 28 0000$1,512
1.4 Environmental Coordination 80000$432
1.5 Develop Preliminary Project Schedule 40000$216
Total 54 0000$2,916
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 204.54%ICR = $5,964
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $875
Direct Non‐Salary Cost (DNSC) Mileage = 600 Rate = $0.58 DNSC = $348
Task 1 Total = $10,103
TASK 2 ‐ STRUCTURAL AND SEISMIC EVALUATION
2.1 Data Collection and Review 48000$548
2.2 Seismic Modeling and Analysis 20 40 0 0 0 $2,740
2.3 Develop Concepts for Seismic Retrofit 10 20 0 0 0 $1,370
2.4 Determine Size of Work Platform 0 8 16 0 0 $948
2.5 Update Bridge Load Rating 6 8 16 0 0 $1,272
2.6 Documentation 24800$582
Total 42 88 40 0 0 $7,460
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 204.54%ICR = $15,259
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $2,238
Direct Non‐Salary Cost (DNSC) Mileage = 0 Rate = $0.58 DNSC = $0
Task 2 Total = $24,957
TASK 3 ‐ EVALUATE REPLACEMENT OF BRIDGE DECK WEARING COURSE
3.1 Determine Restrictions for Grind and Overlay of Bridge Deck 48000$548
3.2 Develop Repair Options for Concrete Curbs 24000$274
3.3 Determine Feasibility of Permanently Plugging Bridge Drains 24000$274
3.4 Documentation 28000$440
Total 10 24 0 0 0 $1,536
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 204.54%ICR = $3,142
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $461
Direct Non‐Salary Cost (DNSC) Mileage = 0 Rate = $0.58 DNSC = $0
Task 3 Total = $5,139
TASK 4 ‐ EVALUATE REPLACEMENT OF WATER MAIN OVER BRIDGE
4.1 Evaluate Alignment Options 40800$524
4.2 Evaluate Hanger Options 20400$262
4.3 Evaluate Pipe Options 20400$262
4.4 Documentation 20800$416
Total 10 0 24 0 0 $1,464
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 204.54%ICR = $2,994
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $439
Direct Non‐Salary Cost (DNSC) Mileage = 0 Rate = $0.58 DNSC = $0
Task 4 Total = $4,898
Total Hours = 116 112 64 0 0
Total Mileage = 600
Total DL = $13,376
Total ICR = $27,359
Total FEE = $4,013
Total DNSC = $348
TOTAL = $45,096
Direct Labor (DL)
EXHIBIT D
PRIME CONSULTANT ‐ HOUR AND FEE SUMMARY
Task Description Total
Page 2 of 2
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
SUBCONSULTANT: 1 ALLIANCE GEOMATICS
Director Land Land Engineer Engineer Admin
Surveyor 3 Surveyor 2 Aide 4 Aide 2 Assist 5
$91.00 $64.00 $48.00 $44.33 $34.00 $46.50
TASK S1 ‐ SURVEY AND BASEMAPPING
S1.1 Administration, Coordination and Supervision 240004$624
S1.2 Invoicing 120004$405
S1.3 Project Meetings 044000$448
S1.4 Establish Project Survey Control Points 128880$1,230
S1.5 Project Topographic Base Map 120840$710
S1.6 Survey Mapping of Bridge 0 1 0 16 16 0 $1,317
S1.7 Survey Mapping of Street Surfaces 000880$627
S1.8 Survey Mapping of Cedar River Channel 000880$627
S1.9 Survey Mapping of Utilities 010880$691
S1.10 Office Processing 1 2 0 40 8 0 $2,264
S1.11 Right of Way and Boundary Resolution 1 4 16 16 8 0 $2,096
S1.12 QA/QC 124000$411
Total 8 24 32 112 68 8 $11,449
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 157.22%ICR = $18,000
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $3,435
Direct Non‐Salary Cost (DNSC) Mileage = 280 Rate = $0.58 DNSC = $162
3D Laser Scanner Rental = $3,700 DNSC = $3,700
Underground utility locates = $3,000 DNSC = $3,000
Task S1 Total = $39,746
Total Hours = 8 24 32 112 68 8
Total Mileage = 280
Total DL = $11,449
Total ICR = $18,000
Total FEE = $3,435
Total DNSC = $6,862
TOTAL = $39,746
EXHIBIT E1
SUBCONSULTANT ‐ HOUR AND FEE SUMMARY
Direct Labor (DL)
Task Description Total
Page 1 of 1
1 Alliance Geomatics
1261A 120th Ave NE
Bellevue, WA 98005
Actuals Not to Exceed Table
Job Classifications Direct Labor Overhead Fee
All Inclusive
Hourly
Rate 157.22% 30.00% Billing Rate
NTE NTE NTE NTE
Director $91.00 $143.07 $27.30 $261.37
Deputy $76.00 $119.49 $22.80 $218.29
Land Survey 3 $64.00 $100.62 $19.20 $183.82
Land Survey 2 $48.00 $75.47 $14.40 $137.87
Engineering Aide 4 $44.33 $69.70 $13.30 $127.32
Engineering Aide 2 $34.00 $53.45 $10.20 $97.65
Administrative Assistant 5 $46.50 $73.11 $13.95 $133.56
Administrative Assistant 3 $28.50 $44.81 $8.55 $81.86
City of Renton
1 Alliance ANTE Table City of Renton.xls 04/06/2020
Acceptance ICR Audit Office Review
July 16, 2019
1 Alliance Geomatics
1261A-120th Avenue NE
Bellevue, WA 98005
Subject: Acceptance FYE 2018 ICR – Audit Office Review
Dear Michael Paradis:
Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance” of your
firm’s FYE 2018 Indirect Cost Rate (ICR) of 157.22% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
EXHIBIT E1
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
SUBCONSULTANT: WATERSHED SCIENCE AND ENGINEERING
Principal Sr. Eng. Sr. Eng. Jr. Contract
1 2 Eng. Admin
$69.71 $63.46 $51.92 $35.58 $30.00
TASK S2 ‐ HYDRAULIC STUDY
S2.1 Administration, Coordination and Supervision 40040$421
S2.2 Invoicing 00001.5$45
S2.3 Project Meetings 30010$245
S2.4 Data Collection and Review 00000 $0
S2.5 Field Examination 20020$211
S2.6 Hydraulic Analysis for Scour Evaluation 20080$424
S2.7 Channel Stability Assessment 10010$105
S2.8 Scour Depth Estimates 20000$139
S2.9 Evaluation of Existing Countermeasures 20020$211
S2.10 Countermeasure Concepts 40040$421
S2.11 Hydraulic Impact Assessment 14 0 0 16 0 $1,545
S2.12 Documentation 12 2 0 12 0 $1,390
Total 46 2 0 50 1.5 $5,158
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 160.53%ICR = $8,279
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $1,547
Direct Non‐Salary Cost (DNSC) Mileage = 100 Rate = $0.58 DNSC = $58
Task S2 Total = $15,042
Total Hours = 46 2 0 50 1.5
Total Mileage = 100
Total DL = $5,158
Total ICR = $8,279
Total FEE = $1,547
Total DNSC = $58
TOTAL = $15,042
EXHIBIT E2
SUBCONSULTANT ‐ HOUR AND FEE SUMMARY
Direct Labor (DL)
Task Description Total
Page 1 of 1