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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, July 6, 2020 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Public Hearing testimony and audience comments will be accommodated through Zoom, but the public is requested to sign up for such testimony by emailing cityclerk@rentonwa.gov or jmedzegian@rentonwa.gov. For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/87006639675 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-8782 and entering 870 0663 9675, or (3) email one of the above email addresses or call 425-430-6501 by 10 a.m. on the day of the meeting to request an invite with a link to the meeting. Those providing testimony or audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. The proceedings will also be available to view live on Renton’s Channel 21, and streaming live at http://rentonwa.gov/streaming. 1. CALL TO ORDER 2. ROLL CALL 3. PROCLAMATION a) Designation of July as Park and Recreation Month - July 2020 4. PUBLIC HEARING a) Graves Annexation (File No. A-19-001) 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENTS 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of June 22, 2020. Council Concur b) AB - 2668 Administrative Services Department recommends adopting an ordinance to amend the 2019/2020 Biennial Budget in the amount of $(11,881,437), with the total amended budget to be $833,690,676 for the biennium, and approve an amendment to the 2019/2020 Fee Schedule. Refer to Finance Committee c) AB - 2672 Community & Economic Development Department recommends approval and ratification of the Standstill Agreement with DevCo in order to attempt, in good faith, to establish a Development Agreement for the Solera project. Council Concur d) AB - 2674 Community & Economic Development Department submits information regarding required implementation of floodplain management measures consistent with new county-wide Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRM) that become effective on August 19, 2020. This will require amendments to the Renton Municipal Code (RMC). A recommendation regarding proposed code changes will be provided to Council following a review by the Planning Commission. Refer to Planning Commission and Planning & Development Committee e) AB - 2667 Police Department requests authorization to execute the BJA FY 20 Coronavirus Emergency Supplemental Funding Program with the U.S. Department of Justice, to receive $100,954 in grant funds for the procurement of Personal Protective Equipment (PPE), cleaning supplies, and other various equipment and supplies if they contribute to the prevention, preparation, or response to the Coronavirus pandemic. Refer to Finance Committee f) AB - 2666 Transportation Systems Division recommends approval of Local Agency Agreement Supplement No. 1 to CAG-19-340, with the Washington State Department of Transportation, for the obligation of an additional $1 million in grant funds (in exchange for local funds) for the Williams Ave S and Wells Ave S Conversion project, and approval of all subsequent agreements necessary to accomplish the authorized funding reassignment of the $1 million in local funds from the Williams Ave S and Wells Ave S Conversion project to the SW 43rd St Pavement Preservation project. Refer to Finance Committee g) AB - 2669 Utility Systems Division requests authorization to execute the Water Quality Grant Agreement WQC-2020-Renton-00016 with the Department of Ecology to accept $187,500 in grant funds for the Stormwater Facility Retrofit Study project. Refer to Finance Committee h) AB - 2670 Utility Systems Division recommends approving the Application Resolution/Authorization, which is necessary to apply for a $412,500 grant (with a $137,500 City match) for a Brian Abbot Fish Barrier Removal Board grant, to assist with the design of the removal of the Panther Creek fish barrier at the Talbot Road South crossing. Council Concur 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. 9. LEGISLATION Resolution: a) Resolution No. 4412: Grant Application Resolution for Fish Barrier Removal Grant (Panther Creek Barrier Removal) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings \ Armondo Pavone Mayor '9 AGENDA ITEM #3. a) 60% Notice of Intent Public Hearing July 6, 2020 Proposed Annexation: Graves AGENDA ITEM #4. a) Annexation Process Annexation Effective 30 Days After Publication of 2nd Reading City Council Adopts Ordinance Boundary Review Board Approval Boundary Review Board 45 Day Review Notice of Intent to Boundary Review Board Council Holds Public Hearing Petition Certified by King County Petitioner Submits 60% Petition Council Authorizes 60% Petition Circulation Council Meets with Petitioner Petitioner Submits 10% Petition AGENDA ITEM #4. a) •State law requires a public hearing with proponents to accept or reject the annexation •If accept, can accept all or a portion of the area petitioned for annexation Purpose AGENDA ITEM #4. a) Location AGENDA ITEM #4. a) •Location: At the eastern portion of City limits; in the East Plateau Community Planning Area •Size: 21.4 acres •Uses: Single-family, vacant, church •Boundaries: •North – SE 128 th (NE 4th St) •East – 162 nd Ave SE •South – SE 130 th St •West – Parcel lines, near 156 th Ave SE Background AGENDA ITEM #4. a) AGENDA ITEM #4. a) Existing Conditions AGENDA ITEM #4. a) Regulated Slopes, Streams, & Wetlands •No Streams •Wetlands: •Appx 340 ft north •Appx 475 ft east AGENDA ITEM #4. a) •Fire •Renton Fire Authority •(No change) •Utilities •Water District #90 •(No change) •Renton Sewer Utility •(No change) •Schools •Issaquah School District Public Services AGENDA ITEM #4. a) •Urban Residential Medium •4 – 12 Dwelling Units per Acre •R-4 zone County Land Use Designation & Zoning AGENDA ITEM #4. a) •Residential Low Density •Allows RC, R-1, or R-4 zoning •Prezoned R-4 in 2007 Ordinance #5254 •Will become effective upon annexation Renton Land Use Designation & Zoning AGENDA ITEM #4. a) City Annexation Policies AGENDA ITEM #4. a) •Goal L-E: Promote annexation where and when it is in Renton’s best interest •Policy L-8: Support annexation where infrastructure and services allow for urban densities and it would consolidate service providers and/or facilitate the efficient delivery of services •Policy L-9: Consider fiscal impacts for each proposed annexation Comprehensive Plan AGENDA ITEM #4. a) Boundary Review Board Objectives AGENDA ITEM #4. a) •Uses physical boundaries, including but not limited to bodies of water, highways, and land contours •Boundary uses parcel lines and roads •Prevent abnormally irregular boundaries •The boundary is regular •Create and/or preserve logical service areas •Service areas agreed to previously, are unchanged •Annexation is of an unincorporated area to a city that is urban in character •Renton is an urban city Relevant BRB Objectives AGENDA ITEM #4. a) Fiscal Analysis AGENDA ITEM #4. a) •Current Conditions: •15 dwellings •Estimated 36 residents •Future Conditions: •Estimated 10 additional dwellings •Estimated additional 24 residents •Costs increase 3.3% annually •Revenue increase 2.5% annually •Limited to sales tax, utility tax, and franchise fee Assumptions AGENDA ITEM #4. a) Fiscal Analysis Operating Fund Existing Year 10 Revenues $21,347 $38,242 Costs $20,820 $40,664 Capital and Enterprise Funds Revenues $6,342 $13,201 Costs $5,368 $12,194 AGENDA ITEM #4. a) •City staff representing City functions reviewed the proposed annexation •All departments indicated that the proposed annexation represents a logical extension of their services Comments AGENDA ITEM #4. a) •The best interests and general welfare of the City are served by this annexation •Consistent with City annexation policies •Consistent with Boundary Review Board criteria •Represents a logical extension of City services Conclusion AGENDA ITEM #4. a) Recommendation •The Administration recommends that Council: •Accept the 60% Direct Petition to Annex •Authorize the Administration to forward the Notice of Intent to the Boundary Review Board AGENDA ITEM #4. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, June 22, 2020 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Ruth Pérez, Council President Randy Corman, Council Position No. 1 Angelina Benedetti, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Kim-Khánh Vǎn, Council Position No. 7 (all councilmembers attended remotely) Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Shane Moloney, City Attorney Jason Seth, City Clerk Julia Medzegian, Council Liaison Ellen Bradley-Mak, Human Resources and Risk Management Administrator Jan Hawn, Administrative Services Administrator Martin Pastucha, Public Works Administrator Kelly Beymer, Community Services Administrator Leslie Clark, Senior Assistant City Attorney Cliff Long, Economic Development Director Ron Straka, Utilities Systems Director Jim Seitz, Transportation Systems Director Jennifer Henning, Planning Director Preeti Shridhar, Deputy Public Affairs Administrator Mark Santos-Johnson, Community and Housing Development Manager AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES Dianne Utecht, Community Development Block Grant Specialist Kristi Rowland, Organizational Development Manager Vangie Garcia, Transportation Planning Manager Doug Levy, Lobbyist Benita Horn, Inclusion & Equity Consultant Chief Ed VanValey, Police Department Administrator Chief Rick Marshall, Renton Regional Fire Authority Commander Jeff Hardin, Police Department (All City staff attended remotely except City Clerk Seth) PUBLIC HEARING a) CDBG – COVID Funding: This being the date set and proper notices having been posted and published in accordance with local and State laws, Mayor Pavone opened the public hearing to consider the Community Development Block Grant (CDBG) allocation of COVID Funding. Community Development Block Grant Specialist Dianne Utecht reported that the federal Coronavirus Relief and Economic Security (CARES) Act allocated $5 billion for the CDBG program, of which Renton will receive a $419,569 allocation through King County. She emphasized that these funds are to support direct responses to the COVID-19 pandemic, and therefore are subject to numerous federal regulations. Ms. Utecht explained the funds may be used for: 1) Public Services: food and rental assistance; 2) Assistance to micro-enterprises: Business with five (5) or fewer employees, including the owner. Must be low/moderate income; 3) Assistance to for-profit small businesses Ms. Utecht presented the following funding recommendations: 1) Address the priority public service needs such as rent, utility, and food assistance 2) $300,000 for rental/utility assistance 3) $101,178 for food assistance 4) $10,000 for city planning and administrative costs 5) $8,391 for King County administrative costs Ms. Utecht explained the funding process, noting that staff must assess agency capacity to accept and manage the CDBG-CV funds and deploy them quickly, and reported there will be a three-step process to allocate the funds: 1) Step 1: Allocate emergency assistance/rental assistance funds to agencies with current program capacity and an existing relationship with the City of Renton; 2) Step 2: If funds are not completely allocated through Step 1, then allocate emergency assistance/rental assistance to agencies with a presence in South King County and a rental assistance program; 3) Step 3: If the City still has funds available to allocate, the funds will be allocated through an RFP process 4) Contingency Plan: If the City is unable to expend the funds after going through Steps 1 through 3 above, staff proposes funding legal assistance to prevent or defend evictions. AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES Concluding, Ms. Utecht noted that the funding could be used to assist micro -enterprises and small businesses, however, she reported that regular CDBG funds are better suited for businesses and therefore use of CDBG-CV funds for this purpose is not recommended. She recommended that Council approve the proposed process for allocating the funds, approve the contingency plan, authorize staff to proceed contracting to implement the funded programs, and authorize the Mayor and City Clerk to execute said contracts. Mayor Pavone called for public comments:  City Clerk Seth noted for the record that requests for funding were received via email from Amber Snyder from the Salvation Army, Lani Cavit of St. Vincent de Paul, and Roberto Perez from Centro Rendu Latino Services of St. Vincent de Paul. A late email from Elisa Del Rosario from ACRS Food Bank was also received.  Dr. Linda Smith, Renton, emphasized that funding agencies should ensure the funds are equitably distributed to Renton residents. She expressed concern that funds will go the same agencies that typically distribute CDBG funds, and noted that residents should have access to the funds without a lot of hassle. MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE REPORT City Clerk Jason Seth reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2020 and beyond. Items noted were:  Economic Development staff continues to provide guidance to Renton businesses. They have compiled available local, state, federal, and private resources available at Whyrenton.com. They’re also providing Renton businesses a free “Open for Business” or “Open for Pickup” banner. The banners can be displayed from eaves, on a fence, or in a window, and no permits or fees are required. Email thrive@rentonwa.gov to request a banner. Businesses can still apply for funding through the Paycheck Protection Program through June 30. The program has extended the time to spend loan funds from 8 to 24 weeks and expanded the percentage of funds that can be used for non-payroll expenses. The Federal Reserve has expanded their Main Street Lending program. The fed board has lowered the minimum loan amount, raised the maximum loan limit, adjusted the principal repayment schedule and extended the term to five years. The program is one that small- and medium sized businesses should examine. If you have any questions about these resources or need to know how your business fits, please contact our Economic Development team at 206-503-1742 or thrive@rentonwa.gov  Construction continues to progress on the second and final phase of Sunset Neighborhood Park and Renton will welcome a new amazing park later this year as recreational areas reopen. During the past several weeks, installation of play equipment, exercise equipment, pergolas, gazebo, and site furnishings have started AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES to be erected. Featured play equipment for ages two through 12 includes unique climbing structures. There is also an adjacent parent plaza with picnic tables and umbrellas as well as state of the art exercise equipment. A large grass open area, walkways, pergolas with seating, a picnic gazebo, a mist feature, and the “Wings” art piece complement the park. Park construction will continue through the next several weeks with completion anticipated by late August or early September. The park is currently secured with a six foot high chain-link fence and is signed as an active construction area with restricted access.  Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS  Andre Brown, Renton, requested that the basketball courts be reopened now that King County has entered Phase 2 of the Governor’s Safe Start initiative. Community Services Administrator Kelly Beymer explained that a briefing with the Mayor and his leadership team is scheduled for next week to discuss a proposed reopening plan for parks and recreation in Renton.  Joseph Todd, Renton, mentioned he had prepared some speaking points, but after listening to the Committee of the Whole meeting decided to voice his disappointment at the City’s approach to committing to ending structural racism and achieving racial equity. Mr. Todd stated that the City needs to move past inclusion and diversity and get to the root of institutionalized racism that is ingrained in our society.  Carla Bunn, Renton, expressed support for legislation that abolishes structural racism and provides equal opportunity and fairness for African Americans, indigenous people, and all people of color. She emphasized that the legislation should acknowledge the 400 plus years of institutionalized racism, and include an apology for Renton’s part in contributing to historical wrong-doings towards people of color. Ms. Bunn also made the following requests: 1) Reassess the lack of fairness and justice in outdated laws and policies, 2) Commit to hiring at least an additional 50% of people of color, 3) Maintain a contracting index of at least 50% minority owned businesses, 4) Create ongoing culturally and linguistically appropriate programming, 5) Establish and require City staff to receive at least five hours of anti-racist and sensitivity training per forty hours worked, and 6) Invest financial resources into indigenous and black communities as a way to establish reparations.  Cynthia Blades Woods, Renton, voiced concern for her two African American male children, and expressed support for the City’s commitment to end structural racism. She urged Council to adopt legislation in support of the communities concerns.  Kim Patterson, Renton, shared an experience from her time on the Renton Arts Commission. She explained that Renton police officers were assisting with keeping a sidewalk clear for an art exhibit when some members of the commission began complaining that other people were giving the police a hard time for doing their jobs. Ms. Patterson noted that as a person of color she found the comments to be insensitive because not everyone has had the same type of interactions with police. She requested that board and commission members also receive appropriate training. AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES  Dr. Linda Smith, Renton, expressed support for the City’s commitment to end structural racism and achieve racial equity. She noted that the King County Board of Health recently passed a resolution declaring racism to be a public health hazard, noting that the Board of Health will partner with and support King County’s efforts to address structural and institutional racism. Dr. Smith reiterated and agreed with Ms. Bunn’s comments and requests.  Krista Strasbaugh, Renton, shared an email she received from Police Chief VanValey and her response to his email. She expressed support for the City’s more recent efforts to make Renton safer, and shared how the City of Minneapolis’ Council and others are using their privilege and power to make structural changes towards ending racism.  Winter Cashman, Renton, expressed support for legislation committing to ending structural racism and achieving racial equity. Winter, acknowledging it was a free speech issue, noted that when white supremacist flyers appeared in town the City made no real effort to address the issue. Concluding, Winter asked why Renton was involved in the lawsuit regarding King County’s inquest process reforms.  Deena Rosko, Renton, expressed support for previous speakers’ comments. She also asked that any investigations into police use of force be conducted in a public forum. Concluding, Ms. Rosko stated that she is willing to assist the City to move forward with the recommendations heard tonight  Meena Merchant, Renton, remarked that City staff had only thanked white speakers after they had provided their comments.  Darcy Jimensted, Renton, noted that she works for the Renton School District, and expressed support for legislation committing to ending structural racism and achieving racial equity. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of June 15, 2020. Council Concur. b) AB - 2660 City Clerk submitted the 60% Petition to Annex and King County annexation sufficiency letter for the proposed Graves Annexation (File No. A-19-001), and recommended setting July 6, 2020 as a Public Hearing to consider the matter. Council Concur; Set Public Hearing on 07/06/2020. c) AB - 2663 City Clerk recommended approving the City Clerk Division reorganization by 1) Converting an Assistant Public Records Officer position (a20) to Deputy City Clerk/Public Records Officer (m24); 2) Converting a Public Records Specialist position (a11) to Public Records Specialist (a17) (position is currently vacant); 3) Converting the Enterprise Content Manager/Deputy City Clerk position (m24) to Enterprise Content Manager (m27); and 4) Establishing a City Clerk Specialist series by converting two City Clerk Specialist positions (a11) to City Clerk Specialist II (a15), effective 8/1/2020. The division's professional services budget will absorb the added costs. Refer to Finance Committee. d) AB - 2659 Administrative Services Department recommended adopting a resolution to establish a program funding and implementation plan for the City's CARES Act Relief Funds, and authorize execution of an Interagency Agreement with the Washington State Department of Commerce in order to receive $3,141,000 in Coronavirus Relief Funds to assist individuals, businesses, and the City respond to the COVID-19 health crisis. Council Concur. AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 6.e. CARRIED. SEPARATE CONSIDERATION ITEM 6.E. e) AB - 2662 Transportation Systems Division recommended authorizing execution of a Local Agency Agreement with the Federal Aviation Administration for the obligation of CARES Act grant funding, in the amount of $69,000, for airport operational and maintenance expenses incurred after January 20, 2020. Refer to Finance Committee. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 6.e., AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Finance Committee Chair Prince presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $5,883,175.18 for vouchers, 10147-10156, 384537, 384547-384879 payroll benefit withholding vouchers 6294-6297, 6304-6313, 10145- 10146, 384538-384546 and one wire transfer. 2. Payroll – total payment of $1,477,804.04 for payroll vouchers that include 590 direct deposits (05/16/20-05/31/20 pay period). 3. Kidder Mathews vouchers 6129-6148 totaling $22,295.91. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Chair Prince presented a report concurring in the staff recommendation to renew the city’s property insurance coverage through Alliant Insurance Services, at an increased rate of 21.4% due to market conditions. The increased rate results in an annual premium of $507,991, compared to the prior year’s premium of $418,368. The Mayor and City Clerk are authorized to execute the implementing documents when ready. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee Chair Prince presented a report indicating that the City Council held the required public hearing on June 22, 2020, and recommended concurrence in the staff recommendation to adopt the process for the allocation of $411,178 in Community Development Block Grant (CDBG-CV) funds, authorize staff to proceed with contracts/amendments, and authorize the Mayor to execute contracts/amendments to implement the funded programs. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Prince presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute the Local Agency Agreement Supplement No. 1 to CAG-14-044 with the Washington State Department of Transportation for the obligation of grant funding and all subsequent agreements necessary to accomplish the NE Sunset Blvd (SR 900) Corridor Improvements project. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #7. a) June 22, 2020 REGULAR COUNCIL MEETING MINUTES MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL SUSPEND THE RULES AND AMEND THE AGENDA TO ADD AN EMERGENCY ORDINANCE DECLARING A MORATORIUM ON APPLICATIONS FOR WAIVED FEES. CARRIED. MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL ADD THE ORDINANCE TO THE AGENDA FOR FIRST AND ADVANCEMENT TO SECOND AND FINAL READING AT TONIGHT'S MEETING. CARRIED. LEGISLATION Added Ordinance: a) Ordinance No. 5973: An ordinance was read declaring a moratorium on applications for waived fees (RMC 4-1-210) due to economic considerations related to the COVID-19 pandemic; providing for severability; declaring an emergency; and establishing an immediate effective date. MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING. CARRIED. Following second reading, it was MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Resolution: b) Resolution No. 4411: A resolution was read establishing a funding program and implementation plan for the City of Renton's Cares Act Relief Funds. MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. EXECUTIVE SESSION & ADJOURNMENT MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY 30 MINUTES TO DISCUSS WITH LEGAL COUNSEL MATTERS OF POTENTIAL LITIGATION PURSUANT TO RCW 42.30.110(1)(I) FOR APPROXIMATELY 30 MINUTES, WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. TIME: 8:02 P.M. Executive Session was conducted and no action was taken. The Council meeting adjourned when the Executive Session adjourned. Time: 8:40 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 22 Jun 2020 AGENDA ITEM #7. a) Council Committee Meeting Calendar June 22, 2020 June 29, 2020 Monday NO MEETINGS Fifth Monday July 6, 2020 Monday 4:00 PM Community Services Committee, Chair Văn - VIDEOCONFERENCE 1. Human Services Advisory Committee Grant Recommendation Process 4:45 PM Transportation Committee, Chair McIrvin - VIDEOCONFERENCE 1. Emerging Issues Prioritization of 2021-2026 TIP List 5:30 PM Committee of the Whole, Chair Pérez – VIDEOCONFERENCE 1. Renton Police Policy and Community Engagement 7:00 PM City Council Meeting, Chair Pérez – VIDEOCONFERENCE AGENDA ITEM #7. a) AB - 2668 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: 2020 2nd Quarter Budget Amendment Ordinance and 2019/2020 Fee Schedule Resolution RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Jan Hawn, Administrative Services Administrator EXT.: 6858 FISCAL IMPACT SUMMARY: Amendment the 2019/2020 Budget appropriations in the amount of $(11,881,437) with the total amended budget to be $833,690,676 for the biennium. SUMMARY OF ACTION: The City is projecting a significant decrease in revenues due to the statewide shutdown in response to the COVID‐19 pandemic. The primary purpose of the proposed 2020 2nd quarter budget amendment is to make adjustments to the 2019/2020 budget in response to the COVID‐19 pandemic, as well as; 1) incorporate new grants awarded and associated expenditures during the period; 2) adjust various capital investment program (CIP) projects as needed; and 3) amend the 2019/2020 Fee Schedule. The proposed budget adjustment totals a reduction of $11.9M, which consists of $13.6M in COVID‐19 related budget savings offset by $935K in carryforward items and $771K in new appropriations. The projected revenue decrease will be made in a future budget adjustment once more accurate projections can be quantified. EXHIBITS: A. IP 2020 2nd Qtr Budget Amendment B. 2020 2nd Qtr Budget Amendment Detail C. 2019/2020 Vehicle Replacement - 2020 2nd Qtr BA D. 2020 2nd Qtr Fee Schedule Amendment Resolution E. 2020 2nd Qtr Budget Amendment Ordinance STAFF RECOMMENDATION: Approve an amendment in the 2019/2020 Budget appropriations in the amount of $(11,881,437) with the total amended budget to be $833,690,676 for the biennium, approve an amendment in the 2019/2020 Fee Schedule, the ordinance regarding the 2020 2nd Quarter Budget Amendment be presented for first reading, and the resolution regarding the 2019/2020 Fee Schedule be presented for reading and adoption. AGENDA ITEM #7. b) ADMINISTRATIVE SERVICES    M   E   M   O   R   A   N   D   U   M       DATE: July 6, 2020     TO: Ruth Pérez, Council President  Members of Renton City Council     VIA: Armondo Pavone, Mayor     FROM: Jan Hawn, ASD Administrator     STAFF CONTACT: Raevel Chea, Senior Finance Analyst     SUBJECT: 2020 2nd Quarter Budget Amendment Ordinance and  2019/2020 Fee Schedule Resolution       ISSUE  Should the 2019/2020 Budget be amended to incorporate items as detailed on the attached  summary and should the 2019/2020 Fee Schedule be amended to incorporate changes?    RECOMMENDATION  Adopt the ordinance amending the 2019/2020 Biennial Budget and resolution amending the  2019/2020 Fee Schedule.    OVERVIEW  The City is projecting a significant decrease in revenues due to the statewide shutdown in  response to the COVID‐19 pandemic.  The primary purpose of the proposed 2020 2nd quarter  budget amendment is to make adjustments to the 2019/2020 budget in response to the COVID‐ 19 pandemic, as well as 1) incorporate new grants awarded and associated expenditures during  the period; 2) adjust various capital investment program (CIP) projects as needed; and 3) amend  the 2019/2020 Fee Schedule.   The proposed budget adjustment totals a reduction of $11.9M,  which consists of $13.6M in COVID‐19 related budget savings offset by $935K in carryforward  items and $771K in new appropriations.  The projected revenue decrease will be made in a future  budget adjustment once more accurate projections can be quantified.       I. PROPOSED GENERAL GOVERNMENTAL ADJUSTMENTS:  The proposed budget amendment includes a $5.2M revenue increase in transfers from other  funds, grants, and other revenues that we expect to receive in 2020, and net reduction of  $10.5M in expenditures that are described in the attached 2020 2nd Quarter Budget  Amendment Detail document. The revenue adjustments include a $3.6M transfer in sales tax  annexation reserves to be recognized in full in 2020 rather than the planned recognition over  a 5 year period.  The expenditure adjustments include $11.0M in COVID‐related reductions  and $488K in new appropriations.  The adjustments will leave $55.0M in General Fund fund  balance, which represents 44% of the proposed expenditure budget.   This fund balance does  not, however, yet include the adjustments for projected revenue shortfalls.    AGENDA ITEM #7. b) Ruth Pérez, Council President  Page 2 of 2  July 6, 2020      II. OTHER FUNDS:  The proposed budget amendment includes a reduction of $6.2M in revenues, which is mostly  due to reduction in transfers from the General Fund, and a net reduction of $1.4M in  expenditures that are described in the attached 2020 2nd Quarter Budget Amendment Detail  document. The expenditure adjustments are $2.6M in COVID‐related reductions, $921K in  carryforward items, and $284K in new appropriations.  The adjustments will leave $112.7M  in all other City funds combined fund balance, which represents 39% of the proposed  expenditure budget.      III. CHANGES TO AUTHORIZED POSITIONS:  There are no changes to authorized positions in this proposed budget amendment.     IV. 2019/2020 FEE SCHEDULE AMENDMENT:  Below is a summary of proposed fee schedule changes. Additional details can be found in the  attached 2019/2020 Fee Schedule (redlined version).  Section XIII. Development Fees:  1. Add Small Cell leases under “3. Public Works Fees” and 2020 rates   2. Add Net New PM Peak Hour Vehicle trip 2020 rate under “5. Impact Fees”    CONCLUSION  The 2nd quarter budget amendment will adjust the 2019/2020 budget in response to the COVID‐ 19 pandemic, incorporate new grants awarded and associated expenditures during the period,   adjust various capital projects as needed, incorporate carryforwards missed in previous budget  adjustment, and amend the 2019/2020 Fee Schedule.   Staff recommends Council approve the  proposed adjustments.      Attachments:   Budget Amendment Ordinance, Exhibit A, and Exhibit B   2020 2nd Quarter Budget Amendment Detail   2019‐2020 Vehicle replacement – 2020 2nd Qtr BA   2019/2020 Fee Schedule Resolution and Brochure   AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 1/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? GENERAL FUND (Fund 0XX) Beginning Fund Balance 48,056,982                                          ‐   48,056,982          REVENUES AS Utility Tax Revenue Allocation 40,000                        NEW N CED Port of Seattle Economic Development Partnership Program Grant 97,500                        NEW Y CED Port of Seattle Tourism Marketing Support Program Grant 10,000                        NEW Y CED Dept of Commerce Housing Action Plan Grant 100,000                     NEW Y CS Transfer Unrestriced fund balance from Facilities CIP fund to General Fund due to reduction of capital projects 1,809,220                  COVID N CS Dept of Health SNAP incentives 7,500                          NEW Y CS Reduce HMAC Revenue (637,368)                    COVID N CS Galvanizing Art Program Award to Recreation 18,000                        NEW N CS Health Housing‐ King County Grant 60,000                        NEW Y CW Transfer Remaining Benson Hill Annexation Sales Tax  Credit to GF 3,600,000                  COVID N PD 2018 Justice Assistance Grant 30,158                        NEW Y PD 2019 Justice Assistance Grant 34,341                        NEW Y PD Non‐Profit Bingo and Raffle Tax Exemption (15,000)                      NEW Y PW Transportation Demand Mngt Grant 41,271                        NEW N Total Revenue Adjustment 125,971,723                         5,195,622 131,167,345       EXPENDITURES AS Reduce Clerk Supplies (2,900)                        COVID N AS Reduce Clerk Travel/Training (10,250)                      COVID N AS Reduce Clerk Contracted Services (97,212)                      COVID N AS Freeze Clerk Public Records Specialist Position (92,785)                      COVID N AS Reduce Finance Travel/Training (16,027)                      COVID N AS Freeze Finance Payroll Analyst Position (115,777)                    COVID N AS Freeze Finance Budget & Accounting Manager Position (174,567)                    COVID N AS Utility Tax Revenue Allocation 40,000                        NEW N AS Reduce IS Operations M & O (346,919)                    COVID N CA Freeze Admin Assistant Position (60,035)                      COVID N CA Freeze Intermittent Position (18,060)                      COVID N CA Reduce City Attorney Travel/Training (7,555)                        COVID N CA Reduce City Attorney Contracted Services (430)                            COVID N CED Reduce CED Overtime (33,123)                      COVID N CED Reduce CED Travel/Training (33,659)                      COVID N CED Reduce CED Supplies (26,625)                      COVID N CED Freeze Civil Engineer II/III Position (156,489)                    COVID N CED Freeze Building Inspector/Combination Position (126,604)                    COVID N CED Freeze Engineering Specialist 1 Position (114,700)                    COVID N CED Port of Seattle Economic Development Partnership Program Grant 97,500                        NEW Y CED Port of Seattle Tourism Marketing Support Program Grant 10,000                        NEW Y CED Dept of Commerce Housing Action Plan Grant 100,000                     NEW Y CS Reduce Facilities Interfund Charges (441,999)                    COVID N CS Reduce Transfer from General Fund for capital funding (1,298,000)                 COVID N CS Senior Advisory Board Funds ‐ CF 9,174                          CF Y CS United Way Grant ‐ CF 2,110                          CF Y CS Dept of Health SNAP incentives 7,500                          NEW Y CS Reduce CS Supplies (20,000)                      COVID N CS Freeze HMAC Supplemetal Staff (507,778)                    COVID N CS Reduce Recreation Contracted Services (37,167)                      COVID N CS Freeze Parks Maintenance Asst I/II positions (594,523)                    COVID N CS Freeze Parks Maintenance Worker I positions (201,377)                    COVID N CS Freeze Recreation Supplemental Staff (485,501)                    COVID N CS Freeze Parks and Trails Supplemental Staff (108,217)                    COVID N CS Freeze Farmers Market Supplemental Staff (10,255)                      COVID N CS Reduce Parks and Trails Contracted Services (55,699)                      COVID N CS Reduce Parks and Trails Supplies (40,000)                      COVID N CS Reduce Parks and Trails OT (1,000)                        COVID N CS Freeze Recreation Supervisor position (81,956)                      COVID N CS Freeze Recreation Program Assistant Position (106,188)                    COVID N CS Reduce Special Events Supplies (14,959)                      COVID N CS Reduce Special Events Contracted Services (84,651)                      COVID N CS Reduce Community Services Contracted Services (16,310)                      COVID N CS Reduce Facilities Interfund Charges (484,158)                    COVID N CS Galvanizing Art Program Award to Recreation 18,000                        NEW N CS Reduce Facilities Interfund Charges (103,843)                    COVID N CS Health Housing‐ King County Grant 60,000                        NEW Y CS Freeze Museum Supplemental Staff (12,955)                      COVID N CS Reduce Facilities Interfund Charges (11,982)                      COVID N CW Reduce ISF Communication Expenses (43,608)                      COVID N CW Refund ISF 505 Fund Balance (324,243)                    COVID N CW Refund ISF 505 Fund Balance (127,943)                    COVID N CW Reduce general fund contribution to fund LEOFF Retiree Healthcare (1,000,000)                 COVID N EXE Split Executive Admin Sec I Position with Emergency Management (25,642)                      COVID N EXE Reduce Executive Contracted Services (165,382)                    COVID N EXE Reduce Executive Travel/Training (23,287)                      COVID N EXE Reduce Executive Supplies (5,200)                        COVID N EXE 2019 Emergency Management Performance Grant Amendment ‐                              NEW Y HR Freeze Supplemental Position (22,000)                      COVID N HR Reduce Human Resources Supplies (13,000)                      COVID N HR Reduce Human Resources Contracted Services (27,000)                      COVID N HR Reduce Human Resources Travel/Training (50,000)                      COVID N HR Reduce Insurance/Liap‐Prop (15,631)                      COVID N LGS Councilmember  Salary Increase 28,800                        NEW Y LGS Reduce Legislative Supplies (600)                            COVID N LGS Reduce Legislative Contracted Services (30,000)                      COVID N LGS Reduce Legislative Travel/Training (10,000)                      COVID N MC Freeze Court Judicial Specialist Position (89,886)                      COVID N MC Reduce Court Overtime (7,950)                        COVID N MC Freeze Court Intermittant Positions (134,500)                    COVID N MC Reduce Court Travel/Training (2,000)                        COVID N MC Reduce Court Contracted Services (41,860)                      COVID N MC Shift Pro‐Tem Judges Budget from Intermittent Salaries to Other Attorney Services 29,000                        NEW N PD Reduce Police Supplies (168,800)                    COVID N PD Reduce Police Travel/Training (51,175)                      COVID N PD Freeze Police Services Lead Position (112,427)                    COVID N PD Reduce Police Comp Time Buy Back (21,540)                      COVID N PD Reduce Police Vehicle Replacements (42,664)                      COVID N PD Reduce Police Overtime (55,200)                      COVID N PD 2018 Justice Assistance Grant 30,158                        NEW Y PD 2019 Justice Assistance Grant 34,341                        NEW Y PD Seizure Fund Balance 40,000                        NEW Y 1/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 2/7 PD Carryforward 2019 Shop With A Cop Donation Balance 3,095                          CF N PD Freeze Open Police Officer Positions (560,720)                    COVID N PW Reduce Equip Replacement Charge (1,401,148)                 COVID N PW Reduce Transportation Travel/Training (3,800)                        COVID N PW Reduce Transportation Contracted Services (7,050)                        COVID N PW Freeze Intermittent Position (57,972)                      COVID N PW Reduce Transportation Supplies (2,750)                        COVID N PW Freeze Street Maint Services Worker 3 (119,326)                    COVID N PW Reduce Public Works Supplies (40,000)                      COVID N PW Reduce Public Works Travel/Training (2,530)                        COVID N PW Reduce Public Works Contracted Services (13,744)                      COVID N PW Reduce M&O Charge (3,261)                        NEW N Total Expenditure Adjustment 134,629,020                     (10,466,397)124,162,622       Ending Fund Balance 39,399,686                         15,662,019 55,061,705          FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? ARTERIAL STREETS (Fund 102) Beginning Fund Balance ‐                                                         ‐   ‐                        REVENUES Total Revenue Adjustment ‐                                                         ‐   ‐                        EXPENDITURES Total Expenditure Adjustment ‐                                                         ‐   ‐                        Ending Fund Balance ‐                                                         ‐   ‐                        FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? SPECIAL HOTEL‐MOTEL TAX (Fund 110) Beginning Fund Balance 943,889                                                ‐   943,889               REVENUES Total Revenue Adjustment 200,000                                                ‐   200,000               EXPENDITURES CED Port of Seattle Economic Development Partnership Program Grant 32,500                        NEW Y CED Port of Seattle Tourism Marketing Support Program Grant 5,000                          NEW Y Total Expenditure Adjustment 429,062                                       37,500 466,562               Ending Fund Balance 714,827                                     (37,500)677,327               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? MUNICIPAL ARTS (Fund 125) Beginning Fund Balance 98,865                                                  ‐   98,865                  REVENUES Total Revenue Adjustment 180,660                                                ‐   180,660               EXPENDITURES CS Galvanizing Art Program Award to Recreation 18,000                        NEW N Total Expenditure Adjustment 253,790                                       18,000 271,790               Ending Fund Balance 25,735                                       (18,000)7,735                    FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? CABLE COMMUNICATIONS DEVELOPMENT (Fund 127) Beginning Fund Balance 603,760                                                ‐   603,760               REVENUES AS Utility Tax Revenue Allocation                                  ‐   NEW N Total Revenue Adjustment 97,674                                                  ‐   97,674                  EXPENDITURES Total Expenditure Adjustment 97,674                                                  ‐   97,674                  Ending Fund Balance 603,760                                                ‐   603,760               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? SPRINGBROOK WETLANDS BANK (Fund 135) Beginning Fund Balance 345,658                                                ‐   345,658               REVENUES Total Revenue Adjustment ‐                                                         ‐   ‐                        EXPENDITURES Total Expenditure Adjustment ‐                                                         ‐   ‐                        Ending Fund Balance 345,658                                                ‐   345,658               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? POLICE SEIZURE (Fund 140) Beginning Fund Balance ‐                                                         ‐   ‐                        REVENUES PD Seizure Fund Balance 40,000                        NEW Y Total Revenue Adjustment 671,102                                       40,000 711,102               EXPENDITURES PD Seizure Fund Balance                       711,102 CF Y Total Expenditure Adjustment ‐                                              711,102 711,102               Ending Fund Balance 671,102                                   (671,102)‐                        FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? POLICE CSAM SEIZURE (Fund 141) Beginning Fund Balance ‐                                                         ‐   ‐                        REVENUES Total Revenue Adjustment 126,011                                                ‐   126,011               EXPENDITURES PD Seizure Fund Balance                       126,011 CF Y Total Expenditure Adjustment ‐                                              126,011 126,011               Ending Fund Balance 126,011                                   (126,011)‐                        2/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 3/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? GENERAL GOVERNMENT MISC DEBT SVC (Fund 2XX) Beginning Fund Balance 3,999,457                                             ‐   3,999,457            REVENUES Total Revenue Adjustment 8,143,007                                             ‐   8,143,007            EXPENDITURES Total Expenditure Adjustment 7,162,386                                             ‐   7,162,386            Ending Fund Balance 4,980,078                                             ‐   4,980,078            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? COMMUNITY SERVICES IMPACT MITIGATION (Fund 303) Beginning Fund Balance 1,886,999                                             ‐   1,886,999            REVENUES Total Revenue Adjustment 86,500                                                  ‐   86,500                  EXPENDITURES CS Transfer Impact Mitigation ‐ Fawcett ROFR 9,000                          NEW Y CS Transfer out Additional Funding for Phillip Arnold Project 334,545                     NEW Y CS Reduce Transfer from CS Impact Mitigation Fund for Piazza Redevelopment (600,000)                    NEW Y Total Expenditure Adjustment 1,202,364                                (256,455)945,909               Ending Fund Balance 771,135                                     256,455 1,027,590            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? TRANSPORTATION IMPACT MITIGATION (Fund 305) Beginning Fund Balance 2,942,344                                             ‐   2,942,344            REVENUES Total Revenue Adjustment 1,435,875                                             ‐   1,435,875            EXPENDITURES PW Reduce transfer to Transporation Capital Improvement fund for reimbursement of funds (688,669)                    NEW N Total Expenditure Adjustment 2,500,656                                (688,669)1,811,987            Ending Fund Balance 1,877,563                                  688,669 2,566,232            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? REET 1 (Fund 308) Beginning Fund Balance ‐                                                         ‐   ‐                        REVENUES Total Revenue Adjustment 3,143,855                                             ‐   3,143,855            EXPENDITURES Total Expenditure Adjustment 1,775,000                                             ‐   1,775,000            Ending Fund Balance 1,368,855                                             ‐   1,368,855            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? REET 2 (Fund 309) Beginning Fund Balance ‐                                                         ‐   ‐                        REVENUES Total Revenue Adjustment 3,143,855                                             ‐   3,143,855            EXPENDITURES Total Expenditure Adjustment 1,775,000                                             ‐   1,775,000            Ending Fund Balance 1,368,855                                             ‐   1,368,855            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? MUNICIPAL FACILITIES CIP (Fund 316) Beginning Fund Balance 26,395,567                                          ‐   26,395,567          REVENUES CS Transfer Impact Mitigation ‐ Fawcett ROFR 9,000                          NEW Y CS Reduce Transfer from CS Impact Mitigation Fund to Piazza Redevelopment (600,000)                    NEW Y CS Investment Interest 165,000                     NEW Y CS Reduce Transfer from General Fund for capital funding (1,298,000)                 COVID N CS Budget 2019 KC Levy Prop 1 Funds 300,000                     NEW Y CS Transfer in Additional Funding for Phillip Arnold Project 334,545                     NEW Y Total Revenue Adjustment 7,970,026                             (1,089,455)6,880,571            EXPENDITURES CS Transfer Impact Mitigation ‐ Fawcett ROFR 9,000                          NEW Y CS Transfer Coulon Structural Improvements Balance to Coulon Waterwalk ‐                              NEW Y CS Reduce Transfer from CS Impact Mitigation Fund for Piazza Redevelopment (600,000)                    NEW Y CS Transfer remaining fund from Ron Regis to Phillip Arnold ‐                              NEW Y CS Freeze Facilities Limited Term Capital Project Coordinator (156,996)                    COVID N CS Transfer Unrestriced fund balance from Facilities CIP fund to General Fund due to reduction of capital projects 1,809,220                  COVID N CS Reduce City Hall 4th Floor Remodel (118,719)                    COVID N CS Reduce Ron Regis Athletic Field Expansion (521,163)                    COVID N CS Reduce Parking Lot and Driveway Repairs (125,000)                    COVID N CS Reduce Parks MM ‐ Boundary, Topographic & Site (123,886)                    COVID N CS Reduce Piazza Redevelopment (500,000)                    COVID N CS Reduce Parks and Parks Building ADA Transition (75,000)                      COVID N CS Trails and Bicycle Master Plan ‐ CF 1,088                          NEW Y CS Kenyon Property Building ‐ CF 22                               NEW Y CS Allocate 2019 KC Levy Prop 1 fund to Phillip Arnold 300,000                     NEW Y CS Shift Bond Funds to Phillip Arnold 634,074                     NEW Y CS Shift Bond Funds from Rosewall to Phillip Arnold (60,000)                      NEW Y CS Shift Bond Funds from Coulon Waterwalk to Kiwanis Park 2,200,828                  NEW Y CS Transfer Bond funds from Coulon Waterwalk to Kiwanis Park and Phillip Arnold (2,612,783)                 NEW Y CS Shift Bond Funds from Trestle Bridge to Phillip Arnold (162,119)                    NEW Y CS Shift Remaining 2013 KC Prop 1 Funds to Phillip Arnold ‐                              NEW Y CS Allocate Bonds Funds in Fund Balance to Phillip Arnold 1,362,050                  NEW Y CS Shift Impact Mitigation Funds from Sunset EIS Park to Phillip Arnold ‐                              NEW Y CS Transfer in Additional Funding from CS Impact Mitigation Fund to Phillip Arnold Project 334,545                     NEW Y CS Shift Budget from RCC Audio & Video and RCC Major HVAC to City Hall Major HVAC ‐                              NEW Y Total Expenditure Adjustment 30,575,902                           1,595,161 32,171,063          Ending Fund Balance 3,789,691                             (2,684,616)1,105,075            3/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 4/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? CAPITAL IMPROVEMENT (Fund 317) Beginning Fund Balance 18,947,853                                          ‐   18,947,853          REVENUES PW Reduce transfer from Mitigation Fund for reimbursement of funds (688,669)                    NEW N PW Penalty/Gen Bus License 7,200                          NEW N PW Investment Interest 70,000                        NEW N PW Transfer from Catch Basin Repair to Sunset Blvd Project ‐                              NEW N Total Revenue Adjustment 27,739,809                             (611,469)27,128,339          EXPENDITURES PW Remove Budget/Project Closed Out (Logan Ave and Carr Road Improvements)(344,201)                    NEW N PW Transfer from Catch Basin Repair to Sunset Blvd Project ‐                              NEW N PW Reduce Capital budget ‐Street Overlay Project (150,000)                    COVID N PW Reduce Capital budget ‐Sidewalk Rehabilitation and Replacement Project (183,736)                    COVID N PW Reduce Capital budget ‐Barrier Free Planning (10,000)                      COVID N PW Reduce Capitla budget ‐Barrier Free Construction (91,141)                      COVID N PW Reduce Capital budget ‐ Barrier Free Construction Services (6,000)                        COVID N PW Reduce Capital budget ‐ Project Development & Pre‐Design Program ‐ Planning (95,270)                      COVID N PW Reduce Capital budget‐ Project Development & Pre‐Design Program ‐ Preliminary Engineering (60,000)                      COVID N PW Reduce Capital budget‐ Arterial Circulation Program  (159,964)                    COVID N PW Reduce Capital budget‐ 3rd Street/NE 4th Street Corridor Improvement  (20,000)                      COVID N PW Shift Street Overlay Project Accounting Salary and Benefits ‐                              NEW Y Total Expenditure Adjustment 46,419,080                          (1,120,312)45,298,768          Ending Fund Balance 268,582                                     508,843 777,424               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? HOUSING OPPORTUNITY/ECO DEV REVOLVING (Fund 326) Beginning Fund Balance 2,570,350                                             ‐   2,570,350            REVENUES Total Revenue Adjustment 6,309                                                     ‐   6,309                    EXPENDITURES Total Expenditure Adjustment 2,576,659                                             ‐   2,576,659            Ending Fund Balance 0                                                             ‐   0                            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? LIBRARY DEVELOPMENT (Fund 336) Beginning Fund Balance 16,408                                                  ‐   16,408                  REVENUES Total Revenue Adjustment ‐                                                         ‐   ‐                        EXPENDITURES Total Expenditure Adjustment ‐                                                         ‐   ‐                        Ending Fund Balance 16,408                                                  ‐   16,408                  FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? FAMILY FIRST CENTER DEVELOPMENT (Fund 346) Beginning Fund Balance 8,551,401                                             ‐   8,551,401            REVENUES Total Revenue Adjustment 75,000                                                  ‐   75,000                  EXPENDITURES Total Expenditure Adjustment 648,948                                                ‐   648,948               Ending Fund Balance 7,977,453                                             ‐   7,977,453            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? AIRPORT OPERATIONS AND CIP (Fund 4X2) Beginning Fund Balance 6,259,402                                             ‐   6,259,402            REVENUES Total Revenue Adjustment 3,051,767                                             ‐   3,051,767            EXPENDITURES AS Reduce IS Operations M & O (5,442)                        COVID N CW Reduce ISF Print/Mail Expenses (160)                            COVID N CW Refund ISF 505 Fund Balance (741)                            COVID N HR Reduce Insurance/Liap‐Prop (323)                            COVID N PW Freeze Overtime Position (20,000)                      COVID N PW Freeze Intermittent Position (43,313)                      COVID N PW Reduce Airport Travel/Training (10,000)                      COVID N PW Reduce Airport Contracted Services (8,500)                        COVID N PW Reduce Equip Replacement Charge (23,430)                      COVID N PW Reduce Capital budget ‐Major Facility Maint Project  (60,000)                      COVID N PW Reduce Capital budget ‐ Surface Water System Rehabilitation Project (44,496)                      COVID N PW Reduce Capital budget ‐Snow Removal Equipment Purchase (33,000)                      COVID N Total Expenditure Adjustment 8,097,828                                (249,404)7,848,424            Ending Fund Balance 1,213,341                                  249,404 1,462,745            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? SOLID WASTE UTILITY (Fund 403) Beginning Fund Balance 2,266,127                                             ‐   2,266,127            REVENUES Total Revenue Adjustment 19,616,816                                          ‐   19,616,816          EXPENDITURES AS Reduce IS Operations M & O (3,414)                        COVID N CS Reduce Facilities Interfund Charges (2,330)                        COVID N CW Reduce ISF Communication Expenses (6,071)                        COVID N CW Refund ISF 505 Fund Balance (33,951)                      COVID N HR Reduce Insurance/Liap‐Prop (208)                            COVID N PW Reduce Public Works Supplies (1,729)                        COVID N PW Reduce Public Works Travel/Training (3,082)                        COVID N PW Reduce Public Works Contracted Services (3,030)                        COVID N PW Delayed Hire Solid Waste Maint Worker (51,334)                      COVID N PW Reduce Equip Replacement Charge (4,418)                        COVID N Total Expenditure Adjustment 19,476,649                             (109,566)19,367,083          Ending Fund Balance 2,406,295                                  109,566 2,515,860            4/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 5/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? GOLF COURSE SYSTEM & CAPITAL (Fund 4X4) Beginning Fund Balance 173,750                                                ‐   173,750               REVENUES Total Revenue Adjustment 2,872,920                                             ‐   2,872,920            EXPENDITURES AS Reduce IS Operations M & O (5,002)                        COVID N CS Freeze Maplewood Golf Course Apprentice position (95,978)                      COVID N CS Partial Freeze Maplewood Golf Course Pro Shop Assistant Position (67,125)                      COVID N CW Reduce ISF Communication Expenses (301)                            COVID N CW Refund ISF 505 Fund Balance (4,899)                        COVID N HR Reduce Insurance/Liap‐Prop (265)                            COVID N Total Expenditure Adjustment 2,650,253                                (173,570)2,476,682            Ending Fund Balance 396,417                                     173,570 569,988               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? WATER OPERATIONS & CAPITAL (Fund 4X5) Beginning Fund Balance 37,569,067                                          ‐   37,569,067          REVENUES Total Revenue Adjustment 19,516,652                                          ‐   19,516,652          EXPENDITURES AS Reduce IS Operations M & O (23,897)                      COVID N CS Reduce Facilities Interfund Charges (24,851)                      COVID N CW Reduce ISF Communication Expenses (4,707)                        COVID N CW Refund ISF 505 Fund Balance (27,685)                      COVID N HR Reduce Insurance/Liap‐Prop (1,702)                        COVID N PW Freeze Intermittent Position (35,000)                      COVID N PW Reduce Public Works Supplies (52,172)                      COVID N PW Reduce Public Works Travel/Training (12,560)                      COVID N PW Reduce Public Works Contracted Services (19,015)                      COVID N PW Freeze Civil Engineer 3 Position (147,670)                    COVID N PW Reduce Equip Replacement Charge (197,328)                    COVID N PW Design/Construction‐MPLWD Water Treatment Plant ‐                              NEW N Total Expenditure Adjustment 50,487,098                             (546,587)49,940,511          Ending Fund Balance 6,598,620                                  546,587 7,145,207            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? WASTEWATER OPERATIONS & CAPITAL (Fund 4X6) Beginning Fund Balance 19,832,351                                          ‐   19,832,351          REVENUES Total Revenue Adjustment 11,630,784                                          ‐   11,630,784          EXPENDITURES AS Reduce IS Operations M & O (15,311)                      COVID N CS Reduce Facilities Interfund Charges (19,304)                      COVID N CW Reduce ISF Communication Expenses (4,159)                        COVID N CW Refund ISF 505 Fund Balance (21,590)                      COVID N HR Reduce Insurance/Liap‐Prop (576)                            COVID N PW Freeze Intermittent Position (10,000)                      COVID N PW Reduce Public Works Supplies (2,962)                        COVID N PW Reduce Public Works Travel/Training (8,905)                        COVID N PW Reduce Public Works Contracted Services (16,111)                      COVID N PW Reduce Public Works Maintenance Machine & Equipment (5,000)                        COVID N PW Reduce Equip Replacement Charge (135,638)                    COVID N PW Fund Construction ‐ Downtown Sewer Replacement ‐                              NEW N Total Expenditure Adjustment 26,039,906                             (239,556)25,800,350          Ending Fund Balance 5,423,229                                  239,556 5,662,785            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? SURFACE WATER OPERATIONS & CAPITAL (Fund 4X7) Beginning Fund Balance 18,377,556                                          ‐   18,377,556          REVENUES PW WSDOT ROW Runoff Mitigation Program                                  ‐   NEW   Total Revenue Adjustment 25,542,717                                          ‐   25,542,717          EXPENDITURES N AS Reduce IS Operations M & O (18,015)                      COVID N CS Reduce Facilities Interfund Charges (20,968)                      COVID N CW Reduce ISF Communication Expenses (5,361)                        COVID N CW Refund ISF 505 Fund Balance (28,596)                      COVID N HR Reduce Insurance/Liap‐Prop (751)                            COVID N PW Freeze Intermittent Position (12,550)                      COVID N PW Freeze Overtime (2,229)                        COVID N PW Reduce Public Works Supplies (7,899)                        COVID N PW Reduce Public Works Travel/Training (8,899)                        COVID N PW Reduce Public Works Contracted Services (17,281)                      COVID N PW Freeze Surface Water Maint Services Worker 3 (120,743)                    COVID N PW Reduce Equip Replacement Charge (284,789)                    COVID N PW WSDOT ROW Runoff Mitigation Program 96,200                        NEW N PW Complete 172nd/125th Green Stormwater Infrastructure Prelim Work ‐                              NEW N Total Expenditure Adjustment 31,567,984                             (431,882)31,136,102          Ending Fund Balance 12,352,289                               431,882 12,784,171          FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? KING COUNTY METRO (Fund 416) Beginning Fund Balance 5,961,906                                             ‐   5,961,906            REVENUES Total Revenue Adjustment 17,007,226                                          ‐   17,007,226          EXPENDITURES Total Expenditure Adjustment 17,007,226                                          ‐   17,007,226          Ending Fund Balance 5,961,906                                             ‐   5,961,906            5/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 6/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? EQUIPMENT RENTAL (Fund 501) Beginning Fund Balance 6,851,811                                             ‐   6,851,811            REVENUES PW Reduce budget ‐Vehicle/Equipment Replacement                  (2,059,344)COVID N PW Reduce M&O Charge                          (3,261)NEW N Total Revenue Adjustment 5,662,319                             (2,062,605)3,599,714            EXPENDITURES   PW Freeze Lead Vehicle & Equip Mechanic (134,980)                    COVID N PW Reduce Equip Replacement Charge (3,997)                        COVID N PW Reduce budget ‐Vehicle/Equipment Replacement (2,000,000)                 COVID N Total Expenditure Adjustment 6,954,176                             (2,138,977)4,815,199            Ending Fund Balance 5,559,955                                    76,372 5,636,326            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? INSURANCE (Fund 502) Beginning Fund Balance 19,095,508                                          ‐   19,095,508          REVENUES HR Reduce Insurance/Liap‐Prop                        (19,456)COVID N Total Revenue Adjustment 3,390,962                                  (19,456)3,371,506            EXPENDITURES CW Transfer Remaining Benson Hill Annexation Sales Tax  Credit to GF                    3,600,000 COVID N HR Reduce Insurance Fund Travel/Training                        (16,500)COVID N HR Reduce Insurance Fund Supplies                          (2,956)COVID N Total Expenditure Adjustment 4,249,334                              3,580,544 7,829,878            Ending Fund Balance 18,237,136                          (3,600,000)14,637,136          FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? INFORMATION SERVICES (Fund 503) Beginning Fund Balance 4,490,062                                             ‐   4,490,062            REVENUES   AS Reduce IS Operations M & O (418,000)                    COVID N Total Revenue Adjustment 5,927,868                                (418,000)5,509,868            EXPENDITURES   AS Reduce IT Overtime (15,000)                      COVID N AS Reduce IT Supplemental Position (35,000)                      COVID N AS Reduce IT Contracted Services (20,000)                      COVID N AS Reduce IT Travel/Training (8,000)                        COVID N AS Reduce IT Capital Expenditures (245,000)                    COVID N AS Reduce IT Supplies (95,000)                      COVID N AS Correction of 2020 budget ‐ Facilities Dude Solutions (23,000)                      NEW N Total Expenditure Adjustment 8,076,416                                (441,000)7,635,416            Ending Fund Balance 2,341,514                                    23,000 2,364,514            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? FACILITIES (Fund 504) Beginning Fund Balance 1,220,276                                             ‐   1,220,276            REVENUES CS Freeze Facilities Limited Term Capital Project Coordinator position                     (156,996)COVID N CS 2020 Finance Reorg Facilities                         10,700 NEW Y CS Maplewood Golf Course ‐ Custodian                         84,121 CF Y CS Reduce Facilities Interfund Charges                     (952,440)COVID N Total Revenue Adjustment 5,328,266                             (1,014,615)4,313,651            EXPENDITURES CS Freeze Facilities Custodian positions                     (588,453)COVID N CS Reduce Facilities Contracted Services                     (363,987)COVID N CS 2020 Finance Reorg Facilities                         10,700 NEW Y CS Maplewood Golf Course ‐ Custodian                         84,121 CF Y CS Freeze Facilities Limited Term Capital Project Coordinator position                     (156,975)COVID N PW Reduce Equip Replacement Charge                          (8,595)COVID N Total Expenditure Adjustment 6,102,750                             (1,023,189)5,079,561            Ending Fund Balance 445,792                                         8,574 454,366               FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? COMMUNICATIONS (Fund 505) Beginning Fund Balance 803,561                                                ‐   803,561               REVENUES   EXE OFM 2020 Census Grant Amendment 6,050                          NEW Y EXE WCA 2020 Census Grant 21,000                        NEW Y EXE Reduce ISF 505 Revenue (64,365)                      COVID N Total Revenue Adjustment 1,214,441                                  (37,315)1,177,126            EXPENDITURES   EXE OFM 2020 Census Grant Amendment 6,050                          NEW Y EXE WCA 2020 Census Grant 21,000                        NEW Y EXE Reduce Executive Contracted Services (38,894)                      COVID N EXE Reduce Executive Travel/Training (71)                              COVID N EXE Freeze Production of Renton Newsletter (9,400)                        COVID N EXE Freeze Executive Communications Summer Intern Position (16,000)                      COVID N Total Expenditure Adjustment 1,300,852                                  (37,315)1,263,537            Ending Fund Balance 717,150                                                ‐   717,150               6/7 AGENDA ITEM #7. b) 2020 2nd Qtr Budget Amendment Detail 7/7 FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? HEALTHCARE INSURANCE (Fund 512) Beginning Fund Balance 5,151,648                                             ‐   5,151,648            REVENUES Total Revenue Adjustment 12,649,694                                          ‐   12,649,694          EXPENDITURES HR Reduce Healthcare Fund Contracted Services                        (26,876)COVID N Total Expenditure Adjustment 12,526,781                               (26,876)12,499,905          Ending Fund Balance 5,274,561                                    26,876 5,301,437            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? LEOFF1 RETIREES HEALTHCARE (Fund 522) Beginning Fund Balance 15,799,729                                          ‐   15,799,729          REVENUES CW Reduce general fund contribution to fund LEOFF Retiree Healthcare                  (1,000,000)COVID N Total Revenue Adjustment 1,244,462                             (1,000,000)244,462               EXPENDITURES   Total Expenditure Adjustment 1,248,243                                             ‐   1,248,243            Ending Fund Balance 15,795,948                          (1,000,000)14,795,948          FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? FIRE IMPACT MITIGATION (Fund 304) Beginning Fund Balance 2,120,558                                             ‐   2,120,558            REVENUES Total Revenue Adjustment 99,000                                                  ‐   99,000                  EXPENDITURES Total Expenditure Adjustment 113,808                                                ‐   113,808               Ending Fund Balance 2,105,750                                             ‐   2,105,750            FUND Adopted  2020 Adjustment Amended CF or NEW Prior Council Approval? FIREMENS PENSION (Fund 611) Beginning Fund Balance 7,565,902                                             ‐   7,565,902            REVENUES Total Revenue Adjustment 468,000                                                ‐   468,000               EXPENDITURES Total Expenditure Adjustment 200,475                                                ‐   200,475               Ending Fund Balance 7,833,427                                             ‐   7,833,427            7/7 AGENDA ITEM #7. b) Fund 501 ‐ Equipment Rental Fund2019‐2020 Vehicle Acquisitions/ReplacementsDept AssignedEquipment Number Make Model DescriptionOriginal CostYear Purchased Life2020 Proposed Changes2020 Replacement Cost (Q1 Adjusted)2020 COVID Deferred Purchases2020 Replacement Cost (Q2 Adjusted)CED Inspection/Permits B130 CHEV TRAILBLAZER Utility Vehicle small 22,321     2008 8 37,000                         37,000                          ‐                               CED Inspection/PermitsB136A CHEV TRAILBLAZER Utility Vehicle small 22,186     2008 837,000                         37,000                          ‐                               CS AdminB089 GMCX SAFARI Van Passenger 20,338     1999 830,000             30,000                          ‐                               30,000                         CS AdminB120 FORD SUPREME 14 pass bus with lift 50,054     2006 870,000                         70,000                          ‐                               CS AdminB121 FORD SUPREME 14 pass bus with lift 50,054     2006 870,000                         70,000                          ‐                               CS Admin B088 GMC Safari Van Van Passenger 20,672     1999 10 30,000             30,000                          ‐                               30,000                         CS Parks D107 CHEV 3500 DUMP Stakebed dump 31,536     2003 10 50,000                         50,000                          ‐                               CS ParksP079 SPLT SPRAY TANK Spray Tank 1,088        1995 8 3,500               3,500                           3,500                            ‐                               CS ParksP084 SPLT SPRAY TANK Spray Tank 1,039        1995 83,500               3,500                           3,500                            ‐                               CS ParksP112 FRYS TRAILER 40 ton Trailer 3,547        2000 157,000                           7,000                            ‐                               CS ParksP117 BROY 5054X2 Rototiller 5,731        1999 1010,000             10,000                         10,000                          ‐                               CS ParksP118 BROY 5054X2 Rototiller 2,394        1999 10 10,000             10,000                         10,000                          ‐                               CS ParksP119 BROY 5054X2 Rototiller 6,172        1999 10 10,000             10,000                         10,000                          ‐                               CS ParksP122 JNDR LOADER TILLER Tractor 27,047     2002 1035,000                         35,000                          ‐                               CS ParksP125 TORO SANDPRO Rotary Mower 13,577     2003 530,000                         30,000                          ‐                               CS ParksP127 FRYS TRAILER Arc Welder 3,152        2003 157,000                           7,000                            ‐                               CS ParksP129 TORO 4000 Rotary Mower 46,546     2004 5 75,000             75,000                          ‐                               75,000                         CS ParksP131 JNDR 1445 Rotary Mower 19,061     2004 5 30,000             30,000                          ‐                               30,000                         CS ParksP132 SMCO SWEEPSTAR Sweeper, Leaf, Towed 24,995     2004 10 40,000             40,000                          ‐                               40,000                         CS Parks P138 SMCO SWEEPSTAR Sweeper, Leaf, Towed 27,296     2004 10 40,000                          ‐                               40,000                         CS Parks C213 Dodge 3500 Flatbed dump 24,183     2002 15 50,000             50,000                         50,000                          ‐                               CS Parks D092 Ford F550 Stakebed dump 31,532     1999 15 40,000             40,000                         40,000                          ‐                               CS Parks D097 Ford F550 Flatbed   33,844     2000 15 50,000             50,000                         50,000                          ‐                               CS Parks D106 Ford F450 Bucket truck 70,142     2001 15 170,000          170,000                       143,000                       27,000                         CS Parks P015 HWRD ROTO TILLER Rototiller 2,649        1995 15 7,000               7,000                           7,000                            ‐                               CS Parks P009 LNCN Welder Arc Welder 1,600        1995 10 5,500               5,500                           5,500                            ‐                               CS Parks P038 MTRO Turf Cleaner Turf Cleaner 2,375        1995 5 6,000               6,000                           6,000                            ‐                               CS Parks P039 MTRO Turf Cleaner Turf Cleaner 2,375        1995 5 6,000               6,000                           6,000                            ‐                               CS Parks P130 JNDR PROGator ProGator 16,439     2004 10 20,000             20,000                         20,000                          ‐                               Police Admin A458 DMCH AVENGER Standard 22,715     2008 4 56,000                          ‐                               56,000                         Police Admin A459 TOYO CAMRY Gas/Elect Hybrid 27,463     2009 4 56,000                          ‐                               56,000                         Police Admin B145A FORD ESCAPE Gas/Elect Hybrid 27,513     2008 8 40,000                         40,000                          ‐                               Police Animal Control C260 FORD F250 Pickup 28,164     2012 8 150,000                       150,000                        ‐                               Police Investigations A457 DMCH AVENGER Standard 22,715     2008 4 48,000                         48,000                          ‐                               Police Investigations B114 FORD ESCAPE Utility Vehicle small 24,538     2005 8 40,000                         40,000                          ‐                               Police Investigations B138A FORD ESCAPE Utility Vehicle small 20,296     2008 8 55,000                          ‐                               55,000                         Police Patrol B182 CHEV TAHOE Police pursuit 30,186     2013 4 70,000             70,000                          ‐                               70,000                         Police Patrol B235 CHEV TAHOE Police pursuit 60,000     2017 8 70,000             70,000                          ‐                               70,000                         Police Spec Ops A440 TOYO PRIUS Gas/Elect Hybrid 22,396     2005 4 70,000             70,000                          ‐                               70,000                         Police Spec Ops B113 FORD CLUB WAGON Van Passenger 23,357     2005 10 40,000             40,000                         (30,000)                       70,000                         Police Traffic B118 FORD EXPLORER Utility Vehicle small 22,728     2006 8 70,000             70,000                         70,000                          ‐                               PW AirportC233 FORD F150 Pickup 1/2 ton 25,917     2006 8 35,000             35,000                          ‐                               35,000                         PW AirportC234 FORD F150 Pickup 1/2 ton 18,165     2007 835,000                         35,000                          ‐                               Page 1 of 2AGENDA ITEM #7. b) Fund 501 ‐ Equipment Rental Fund2019‐2020 Vehicle Acquisitions/ReplacementsDept AssignedEquipment Number Make Model DescriptionOriginal CostYear Purchased Life2020 Proposed Changes2020 Replacement Cost (Q1 Adjusted)2020 COVID Deferred Purchases2020 Replacement Cost (Q2 Adjusted)PW Street Maint D079 FORD DUMP Dumptruck 60,220     1995 8 220,000          220,000                        ‐                               220,000                       PW Street Maint D085 FORD F450 1 Ton Truck 30,370     1997 15 60,000             60,000                         60,000                          ‐                               PW Street Maint D096 FREIGHTFLD120SD Dumptruck 10yd 128,206   2001 15 120,000                       120,000                        ‐                               PW Street MaintE109 INGERSODD34HF Vibrator 46,761     2005 1090,000                         90,000                          ‐                               PW Street Maint NEW NEW NEW Stakebed dump‐            1060,000             60,000                          ‐                               60,000                         PW Street Maint D090 Dodge 3500 Flatbed dump 23,240     1999 15 50,000             50,000                          ‐                               50,000                         PW Street Maint D104 Dodge 3500 Flatbed dump 29,372     2001 15 50,000             50,000                          ‐                               50,000                         PW Surface Water Maint C217 FORD F250 Pickup 24,946     2002860,000             60,000                         60,000                          ‐                               PW Surface Water Maint E132 ALAMO TRAXX Mower 94,429     20145100,000                        ‐                               100,000                       PW Surface Water Maint S221 KUT KWKSSM38‐72D Rotary Mower 51,891     20115100,000                        ‐                               100,000                       PW Surface Water Maint D101 Ford F450 Flatbed 30,307     2000 15 120,000          120,000                       120,000                        ‐                               PW Surface Water Maint S125 Bean Sprayer Sprayer 1,000        1985 5 5,500               5,500                           5,500                            ‐                               PW Trans System Maint C248 FORD F250 Pickup 24,930     2008 10 40,000                         40,000                          ‐                               PW Trans System Maint C252 FORD F350 1 Ton Pickup 22,045     2008 10 40,000                         40,000                          ‐                               PW Trans System MaintD117 INTE 4300 Bucket truck 212,277   2008 10250,000                        ‐                               250,000                       PW Trans System Maint E110 GMCX TRUCK Stakebed dump 140,647   2006 10 350,000          350,000                        ‐                               350,000                       PW Trans System MaintS057 UTIL POLE Trl Trailer Stake 370           1968 1525,000             25,000                         25,000                          ‐                               PW Wastewater Maint D108 FORD F550 Stakebed dump 34,290     20041060,000                         60,000                          ‐                               PW Wastewater Maint S153TKLT TRAILER 40 ton Trailer 2,164        1992 1525,000                         25,000                          ‐                               PW Wastewater Maint NEW NEW NEW 1 Ton Truck‐            10 95,000             95,000                         95,000                          ‐                               PW Water EngineeringA391 FORD TAURUS Standard Wagon 17,070     1999 10 30,000             30,000                          ‐                               30,000                         PW Water Engineering B082 Jeep Cherokee SUV 20,972     1999 10 29,000             29,000                          ‐                               29,000                         PW Water Maint B097 WORK GRUMMAN Step Van 33,727     2001860,000             60,000                         60,000                          ‐                               PW Water Maint D100 FORD F550 Stakebed dump 39,428     20001060,000                         60,000                          ‐                               PW Water Maint S191 DEERE 345 Rotary Mower 6,892        2002530,000             30,000                         30,000                          ‐                               PW Water Maint S218 DEERE X720 Mower 9,652        2011520,000             20,000                         20,000                          ‐                               PW Water Maint B148A Chevy Trailblazer SUV 22,186     2008 10 29,000             29,000                         29,000                          ‐                               PW Water Maint B199 FORD TRANSIT CONCT Util Veh Comp 25,133     2014 8 36,000             36,000                          ‐                               36,000                         Total:2,281,000$     4,029,000$                 2,000,000$                 2,029,000$                 Page 2 of 2AGENDA ITEM #7. b) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AMENDING THE 2019/2020 CITY OF RENTON FEE SCHEDULE. WHEREAS, on November 23, 2009, the Council adopted Ordinance No. 5509, which removed many fees from the Renton Municipal Code and consolidated them into the 2010 City of Renton Fee Schedule brochure ; and WHEREAS, the fee schedule has been amended several times since 2009; and WHEREAS, on November 19, 2018, the City Council passed Resolution No. 4361, adopting an amended fee schedule for 2019 and 2020; and WHEREAS, on April 22, 2019, the City Council passed Resolution No. 4381, amending the fee schedule for 2019 and 2020 as a part of the City’s 2019 Carry Forward and 1st Quarter budget amendment; and WHEREAS, on July 15, 2019, the City Council passed Resolution No. 4385, amending the fee schedule for 2019 and 2020 as a part of the City’s 2019 2 nd Quarter budget amendment; and WHEREAS, on November 18, 2019, the City Council passed Resolution No. 4392, amending the fee schedule as a part of the City’s 2019/2020 Mid-Biennial budget amendment; and WHEREAS, on May 4, 2020, the City Council passed Resolution No. 4407, amending the fee schedule for 2019 and 2020 as part of the City’s 2019 Carry Forward and 1st Quarter budget amendment; and AGENDA ITEM #7. b) RESOLUTION NO. _______ 2 WHEREAS, it is necessary to amend the fee schedule as a part of the City’s 2020 2 nd Quarter budget amendment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The fee schedule is amended and replaced with the 2019-2020 City of Renton Fee Schedule brochure, which is attached hereto and adopted by this reference (“Fee Schedule”). An updated copy of the Fee Schedule shall at all times be filed with the City Clerk as required by Ordinance No. 5509. SECTION II. The amended Fee Schedule adopted by Section I of this resolution shall be effective upon passage and approval of this resolution, and thereafter act as the City of Renton's Fee Schedule for all fees or charges referenced therein. The Fee Schedule shall remain in effect until amended or otherwise replaced by the City Council. In the event the Fee Schedule is not amended prior to the year 2021, the fees specified for the year 2020 shall continue to apply into and beyond 2021 until amended by the City Council. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2020. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2020. ______________________________ Armondo Pavone, Mayor AGENDA ITEM #7. b) RESOLUTION NO. _______ 3 Approved as to form: ______________________________ Shane Moloney, City Attorney RES:1849:6/22/2020 AGENDA ITEM #7. b) Rev. May 2020 AGENDA ITEM #7. b) Table of Contents Page SECTION I. MISCELLANEOUS FEES 1 SECTION II. MAPLEWOOD GOLF COURSE 2 SECTION III. City CENTER PARKING FEES 3 SECTION IV. AQUATIC FEES 3 SECTION V. CARCO THEATER (REPEALED) 3 SECTION VI. PARKS AND FACILITIES USE AND RENTAL 4 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 5 SECTION VIII. AIRPORT CHARGES 5 SECTION IX. ANIMAL LICENSES FEES* ‐ RMC 5‐4‐25 SECTION X. BUSINESS LICENSES 5 SECTION XI. ADULT ENTERTAINMENT LICENSES 5 SECTION XII. DEVELOPMENT FEES 5 Building Fees:5 Land Use Review Fees:7 Public Works Fees: 9 Technology Surcharge Fee 13 Impact Fees: 13 SECTION XIII. FIRE DEPARMENT FIRE MARSHALL FEES (RFA) 14 AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION I. MISCELLANEOUS FEES 2019 2020 1. Maps: a. Zoning maps ‐ standard 11 x 17 $4 $4 b.  Zoning maps ‐ large 24 x 36 $12 $12 c.  Comprehensive Plan map ‐ standard 11 x 17 $4 $4 d.  Comprehensive Plan map ‐ large 24 x 36 $12 $12 e.  Precinct maps $5 $5 2. Plat: a.  First page $2 $2 b.  Each additional page $1 $1 3. Photocopies:  a.  Each 8.5" x 11" or 8.5" x 14"$0.15 $0.15 b.  Each 11" x 17"$0.20 $0.20 c.  Each 8.5" x 11" or 8.5" x 14" color $0.25 $0.25 4. Budget: a.  City's Budget $10 $10 b.  N/C N/C 5. Audio or Video Recording Copies: a.Audio recording, each copy $2 $2 b.Video recording, each copy $2 $2 6. Regulations and Plans: a.Comprehensive Plan and Map $30 $30 b.Title IV, Development Regulations: (i) Text and Zoning Map $110 $110 (ii) Text only $100 $100 c.Individual Chapters of Development Regulations $10 $10 d. Renton Municipal Code (two volumes)$400 $400 e.Code Supplements, per year: (i) Titles I ‐ III and VI ‐ X $70 $70 (ii) Title IV $70 $70 7. Miscellaneous Services: a.Certification and Notary Fees ‐ Clerk's Certification $10 $10 b.Notary Public Attestation or Acknowledgement or as $10 $10 otherwise provided for in RCW 42.28.090, per signature c.Hold Harmless Agreements and other similar documents $20 $20 not otherwise provided for d.Lamination of licenses, pictures $6 $6 e.Community Development Block Grants (CDBG) Loan Program: (i) Application Fee $200 $200 (ii) Loan Origination Fee $150 or 0.25% of loan  amount, whichever is  greater $150 or 0.25% of loan  amount, whichever is  greater (iii) Closing Costs (including any legal fees)50% of total actual  costs 50% of total actual  costs 8. Miscellaneous Charges for Police Services: a.Police Reports per page $0.15 $0.15 b.Record Checks (Written Response) $5 $5 c.Photographs ‐ Digital on CD $2 $2 d.Photographs ‐ black & white or color ‐ Cost of developing film Cost Cost e.Fingerprint Cards $5 $5 (i) Each additional card $1 $1 9. Charges for Fire Documents: a.Fire reports per page $0.15 $0.15 b.Fire investigative report on CD $2 $2 c.First copy ‐ black & white or color ‐ Cost of developing film Cost Cost d.Additional copy ‐ black & white or color ‐ Cost of developing film Cost Cost 10. Computer Listings: a.City of Renton new business list $10 $10 b.List of all business licenses $20 $20 c.Copies requested to be faxed, local number $3 $3 d.Copies requested to be faxed, long distance number (i) One (1) ‐ five (5) pages $10 $10 (ii) Six (6) or more pages (ten (10) page limit)$20 $20 11. Utility Fee: a.Special Request Water Meter Reading $30 $30 b.Utility New Account Setup $25 $25 c.Utility Billing Account Transfer (tenant billing form)$5 $5 d.Water utility outstanding balance search requested by $25 $25 fax, messenger, or letter 12. Schedule of Fines for False Alarms ‐ Security/Burglar: (effective February 1, 2019) a.One‐time Registration Fee $25 $25 b.Annual Registration Renewal N/C N/C c.First False Alarm in a registration year*N/C N/C City's Budget to other municipality or quasi‐municipal corporation or other nonprofit charitable or education organization AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION I. MISCELLANEOUS FEES (CONTINUED)2019 2020 d.Second False Alarm in a registration year*$100 $100 e.Third or more False Alarm in a registration year*$250 $250 f.Late Payment Fee $25 $25 g.Unregistered Alarm System Fee $50 $50 *A registration year shall mean January 1 thru December 31 each year. 13. NSF Check Fees $25 $25 14. Veteran Park Tile: Three lines $75 $75 15. Electronic Records: a.Photocopies or printed copies of electronic records, per page $0.15 $0.15 b.Scanning paper records, per page $0.10 $0.10 c.Electronic files or attachments uploaded for electronic delivery (email, cloud‐based data storage service, or $0.05 $0.05 other means of electronic delivery), for each four (4) files d.Transmission of records in an electronic format or for the use of agency equipment to send the records $0.10 $0.10 electronically, per gigabyte (GB) 16. Document Recording Fees: Actual Costs Actual Costs 17. School Impact Fee Administration 5% x School Impact  Fee 5% x School Impact  Fee SECTION II. MAPLEWOOD GOLF COURSE 2019 2020 1. a.Weekday: (i) 18 Hole $37 $39 (ii) 9 Hole $27 $29 (iii) 18 Hole, Senior $28 $30 (iv) 9 Hole, Senior $20 $22 (v) 18 Hole, Junior $19 $21 (vi) 9 Hole, Junior $15 $17 b.Weekend: (i) 18 Hole $44 $46 (ii) 9 Hole $27 $29 2. Club Rental*: a.Regular $18 $25 b.Premium $0 $50 3. Golf Cart Fees*: a.18 Hole $30 $34 b.18 Hole Single Rider $22 $26 c.9 Hole $18 $22 d.9 Hole Single Rider $12 $16 e.Trail Fee $10 $15 4. Driving Range Fees*: a.Large Bucket $9 $11 b.Small Bucket $6 $6 c.Warm‐up Bucket $4 $4 5. Lesson Fees: a.1/2 Hour Private $45 $45 b.1 Hour Private $65 $65 c.1/2 Hour Series Private $160 $160 d.1 Hour Series Private $240 $240 e.Group Series $100 $100 f.1/2 Hour Private, Junior $25 $25 g.Playing Lesson(3‐hole minimum/9‐hole maximum) per hole $15 $15 * Rates include Washington State Sales Tax (WSST) Green Fees*:  For purposes of this section, "weekend" shall mean Friday, Saturday, and Sunday. "Weekday" shall mean the remaining  four days of the week. "Junior" shall mean ages 17 and under, "Senior" shall mean ages 62 and over.  Off‐season and promotional rates determined by management; posted on website. *The charges identified in RCW 42.56.120(3)(b) (and referenced above) may be combined to the extent that more than one  type of charge applies to copies produced in response to a particular request. The actual cost of any digital storage media or  device provided by the agency. Alternatively, the City may charge a flat fee of up to $2 for the entire request as long as the cost of uploading and transmitting the electronic records is reasonably estimated to equal or exceed that amount. Only one $2 flat  fee per request is authorized for electronic records produced in installments. When records are provided electronically on a  CD, DVD, thumb drive, flash drive, or other electronic device, the requestor will be charged for the cost of the electronic  storage device. The City may charge an actual‐cost service charge for requests that require use of IT expertise to prepare data  comilations or provide customized electronic access services when not used by the City for other purposes. A cost estimate  and explanation will be provided to the requestor before incurring the costs. Option to waive charges.  The City may waive charges associated with fulfilling a request.  The decision will be based on  various factors, including the volume and format of the responsive documents. The decision to assess fees for fulfilling a public  records request shall be made on a consistent and equitable basis, dependent primarily upon the amount of staff time  required for copying, scanning, shipping, uploading, and/or transmitting the records associated with fulfilling a request. Certified copies.  If the requestor is seeking a certified copy of a City record, an additional charge of $1.00 per each complete  document may be applied to cover the additional expense and time required for certification The applicant shall pay all document recording fees charged by King county and all administrative fees charged by the title  company for processing. Payment in full shall by submitted to the City before documents are sent for recording Note:  Should Section I fees due total less than $4.00 and no other fee is due to the City at the same time, the department  administrator may authorize to waive the entire amount due at their discretion. AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION III. City CENTER PARKING FEES 2019 2020 1. City Center Parking Garage Fees: Parking rates for retail parking will be as follows: a.Zero (0) ‐ two (2) hours N/C N/C b.Two (2) ‐ four (4) hours $2 $2 c.Four (4) ‐ six (6) hours $4 $4 d.Six (6) ‐ (10) hours $6 $6 e. 10 hours or more $10 $10 f.Monthly pass‐holders, tax included $35 $35 SECTION IV. AQUATIC FEES 2019 2020 1. Admission for the Aquatic Center shall be as follows: a.Regular Session: (i) Infants ‐ under 1 year N/C N/C (ii) Youth ‐ 1 to 4 years $4.50 $6.00 (iii) Ages 5 and up $8.50 $11.00 (iv) Lap swim ‐ water walking only $3 $4 b.Season Pass: (i) Resident infants ‐ under 1 year N/C N/C (ii) Non‐resident infants ‐ under 1 year N/C N/C (iii) Resident ages 1 and up $60 $60 (iv) Non‐resident ages 1 and up $120 $120 c.Miscellaneous Rates: (i) Resident regular session per person rate (group rates)* $10 $12 (ii) Non‐resident regular session per person rate $16 $16 (iii) Locker Rental $0.25 $0.25 d.Canopy Rental Fees*: (includes canopy and admission for one leisure swim session): (i) Henry Moses Party Tent #1  (10' x 20' for up to twenty‐five (25) guests on wave pool): (1) Resident Rate, per session $310 $450 (2) Non‐resident Rate, per session $475 $550 (ii) Henry Moses Party Tent #2  (10' x 20' for up to twenty‐five (25) guests): (1) Resident Rate $200 $400 (2) Non‐Resident Rate $300 $500 (iii) Henry Moses Party Tent #3 (10' x 10' for up to ten (10) guests): (1) Resident Rate, per session $200 (2) Non‐resident Rate, per session $240 e.Resident Rate all inclusive*$1,800 $1,800 f.Non‐resident Rate all inclusive*$2,300 $2,300 *Sales tax not included in the rental fee g.Swim Lesson Program: Fees and associated descriptions are published in the "What's Happening " Renton Activities Guide h.End‐of‐year School Party Rentals: (i) Renton School District (1) 001 ‐ 299 students $1,900 $1,900 (2) 300 ‐ 399 students $2,250 $2,250 (3) 400 ‐ 499 students $2,400 $2,400 (4) 500 ‐ 599 students $2,550 $2,550 (ii) Other Schools and Districts (1) 001 ‐ 299 students $2,450 $2,450 (2) 300 ‐ 399 students $2,850 $2,850 (3) 400 ‐ 499 students $3,150 $3,150 (4) 500 ‐ 599 students $3,360 $3,360 2. Boat Launch Rates: a.Daily resident ‐ 7 days a week $10 $10 b.Daily Non‐resident ‐ 7 days a week $20 $20 c.Overnight resident ‐ 7 days a week $20 $20 d.Overnight Non‐resident ‐ 7 days a week $40 $40 e.Annual parking permit ‐ resident $60 $60 f.Annual parking permit ‐ non‐resident $120 $120 g.Additional sticker (launching permit)$5 $5 h.$50 $50 SECTION V. CARCO THEATER (REPEALED)2019 2020 SECTION VI. PARKS AND FACILITIES USE AND RENTAL 2019 2020 1. Outlying Picnic Shelters (Cedar River Trail, Liberty Park, Phillip Arnold Park, Teasdale Park and Heritage Park) Maximum of 50 people: a.Resident 10am‐7pm $90 $140 b.Non‐resident 10am‐7pm $180 $280 2. Gene Coulon Beach Park Shelters (South #1, South #2 and Creekside) Maximum of 75 people: a.Resident 10am‐7pm $100 $140 *Group Rates: Group rates offer guaranteed admission for the group. In order to qualify for a group rate, the group must consist  of ten (10) or more persons, and the session must be scheduled in advance. Please note that the number of groups may be  limited each day. Staff has the authority to offer discounted daily rates for partial sessions or Renton‐only events. Fishing Tournaments at Coulon Beach (additional rental fee if using the Pavilion area for weigh in and or electricity at the current rental rate) per event AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION VI. PARKS AND FACILITIES USE AND RENTAL (CONTINUED)2019 2020 b.Non‐resident 10am‐7pm $180 $280 e.South Shelters 1 & 2 Resident rate $300 $300 f.South Shelters 1 & 2 Non‐resident rate $600 $600 3. Gene Coulon Beach Park Shelters (North Shelter): a.Resident 10am‐7pm $120 $160 b.Non‐resident 10am‐7pm $240 $320 4. Tennis, Basketball and Sand Volleyball court rate per hour (Tournament Play Only): a.Tennis court $10 $10 b.Park basketball court $10 $10 c.Sand volleyball court $10 $10 5. Catering and Event Rate (All city parks apply): a.Resident half day $200 $200 b.Resident full day $350 $350 c.Non‐resident half day $400 $400 d.Non‐resident full day $700 $700 6. a.Each $50 $50 7. a.Resident rate per hour $10 $10 b.Non‐resident rate per hour $25 $25 c.Special Event Permit Fee $85 $85 8. Piazza Park Open Space Event Rental a.Full day rental  10am ‐ 7pm $500 $500 9. Photo Shoots per hour: a.Commercial Film and Photo Shoots per hour $300 $300 10. Electrical Spider Box rental: a.      Electrical spider box rental per box, per event, with special event approval $100 $100 11. Athletic Field Rental, Lights and Prep Fees: a.Sports field rental per hour ‐ resident $25 $25 b.Sports field rental per hour ‐ non‐resident $30 $30 c.Renton Area Youth Sports Agencies, per hour $6 $6 d.Field prep for softball/baseball ‐ resident per occurrence $30 $30 e.Field prep for soccer ‐ resident per occurrence $45 $45 f.Custom Field prep ‐ resident per occurrence $100 $100 g.Field prep for softball/baseball ‐ non‐resident per occurrence $35 $35 h.Field prep for soccer ‐ non‐resident per occurrence $50 $50 i.Custom Field prep ‐ non‐resident per occurrence $100 $100 j.Field lights all sports ‐ resident per hour $25 $25 k.Field lights all sports ‐ non‐resident per hour $30 $30 12. Banquet & Classroom Rental ‐ Community Center & Senior Activity Center: a.Friday evening 5 hour minimum ‐ resident $650 $650 b.Weekend Rates 10 hour minimum ‐ resident $1,300 $1,300 c.Extra hours ‐ per hour ‐ resident $130 $130 d.Friday 5 hour minimum ‐ non‐resident $750 $750 e.Weekend Rates 10 hour minimum ‐ non‐resident $1,500 $1,500 f.Extra hours ‐ per hour ‐ non‐resident $150 $150 g.Kitchen charge ‐ per hour $100 $100 h.Banquet Room ‐ Mon ‐ Fri ‐ daytime ‐ resident/hr 3 hour min $85 $85 i.Banquet Room ‐ Mon ‐ Fri ‐ daytime ‐ non‐resident/hr 3 hour min $90 $90 j.Damage deposit $550 $550 k.Contract violation fee ‐ per hour $200 $200 l.Cancellation Fee ‐ Less than 90 days $550 $550 13. Classroom and Gymnasium Rental ‐ Renton Community Center: a.Resident single gym athletic ‐ per hour $45 $45 b.Non‐resident single gym athletic ‐ per hour $50 $50 c.Resident double gym athletic ‐ per hour $90 $90 d.Non‐resident double gym athletic ‐ per hour $100 $100 e.Resident single gym non‐athletic $550 $550 f.Non‐resident single gym non‐athletic $675 $675 g.Resident double gym non‐athletic $1,100 $1,100 h.Non‐resident double gym non‐athletic $1,350 $1,350 i.Carpet fee single gym ‐ resident & non‐resident $325 $325 j.Carpet fee double gym ‐ resident & non‐resident $650 $650 k.Classroom resident $35 $35 l.Classroom Non‐resident $40 $40 14. Birthday Party Packages: a.Party package ‐ resident $65 $65 b.Party package ‐ non‐resident $75 $75 Inflatable and big toy rate:  Note: Along with rental fee for the use of City facility for each inflatable or big toy, Applicant or Renter shall provide proof of  insurance naming the City of Renton as additional insured. Open Space Area in the Parks (Cascade, Teasdale, Phillip Arnold, Cedar River, Earlington, Gene Coulon, Glencoe, Kennydale Lions,  Sunset, and Riverview Parks): AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION VI. PARKS AND FACILITIES USE AND RENTAL (CONTINUED)2019 2020 15. Facility Rental ‐ Neighborhood Center: a.Meeting room ‐ resident $35 $35 b.Gymnasium ‐ resident $35 $35 c.Meeting room ‐ non‐resident $40 $40 d.Gymnasium ‐ non‐resident $40 $40 16. Farmer's Market a.10x10 Lot $40 $40 b.Half Lot $20 $20 c.Application fee $30 $30 d.Electrical fee $5 $5 17. Reader Board a.One day/day of event $110 b.Two weeks prior to event $275 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 2019 2020 Fees and associated descriptions are published in the "What's Happening " Renton Activities Guide SECTION VIII. AIRPORT CHARGES 2019 2020 1.Airport Fuel Flow Charge:  per gallon $0.08 $0.08 2.JetA Fuel Flow Charge:  per gallon $0.10 $0.10 3.Transient airplane parking daily $8 $8 4.Hangar wait list, one time fee $100 $100 5.Tie‐down wait list, one time fee $25 $25 6.Lost gate card fee per occurrence $50 $50 7.T‐Hangar, Non‐Refundable Move‐in Fee $250 $250 8.Penalty for violation of Minimum Standards/Airport Rules & Regulations (each occurrence)$500 $500 9.Penalty for Movement Area Incursions (each occurrence), assessed to sponsor/tenant $500 $500 SECTION IX. ANIMAL LICENSES FEES* ‐ RMC 5‐4‐2 2019 2020 1.Altered Animal Annual License $30 $30 2.Unaltered Animal Annual License $50 $50 3.Economically Qualified Resident Special Lifetime License $0 $0 4.Duplicate Tag $10 $10 5.Late Charge $30 $30 SECTION X. BUSINESS LICENSES 2019 2020 1. General Business License: a.Registration Fee $150 $150 b.Appeal of Business License Decision $250 $250 2. Penalties: a.The penalty to reinstate an expired business license $50 $50 b.The penalty  for failure to obtain a business license $250 $250 c. SECTION XI. ADULT ENTERTAINMENT LICENSES 2019 2020 1. Every person applying for a adult entertainment license  shall pay the applicable nonrefundable application fee: a.Adult Entertainment Business License $750 $750 b.Entertainer $75 $75 c.Manager $75 $75 d.License Replacement $10 $10 2. Penalties: a.Civil Penalty, per violation $1,000 $1,000 SECTION XII. DEVELOPMENT FEES 2019 2020 1. Building Fees: a.Building Permit Fees:1 (i) Base Fee/Valuation $1.00 to $500.00 $28 $28 (ii) Valuation $501.00 to $2,000.00 $28 + $3.65 x each  $100 value $28 + $3.65 x each  $100 value (iii) Valuation $2001.00 to 25,000.00 $82.75 + $16.75 x  each $1,000 value $82.75 + $16.75 x each  $1,000 value (iv) Valuation $25,001.00 to $50,000.00 $468 + $12 x each  $1,000 value $468 + $12 x each  $1,000 value (v) Valuation $50,001.00 to $100,000.00 $768 + $8.35 x each  $1,000 value $768 + $8.35 x each  $1,000 value (vi) Valuation $100,001.00 to $500,000.00 $1,185.50 + $6.70 x  each $1,000 value $1,185.50 + $6.70 x  each $1,000 value (vii) Valuation $500,001.00 to $1,000,000.00  $3,865.50 + $5.65 x  each $1,000 value $3,865.50 + $5.65 x  each $1,000 value 5%‐15% *Please note, impounded animals are subject to license fees, microchipping costs, and other out‐of‐pocket costs as specified in RMC 6‐6‐2. Failure to pay the license fee within one day after the day on which it is due and payable pursuant to subsection C7 of Chapter 5 of the RMC shall render the business enterprise subject to a penalty of (5%) of the amount of the license fee for the first  month of the delinquency and an additional penalty of (5%) for each succeeding month of delinquency, but not exceeding a  total penalty of (15%) of the amount of such license fee. 5%‐15% AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 1. Building Fees: (continued) (viii) Valuation $1,000,001.00 and up $6,690.50 + $4.35 x  each $1,000 value $6,690.50 + $4.35 x  each $1,000 value b.Combination Building Permit Fees*1 (i) Plumbing up to 3,000 sq ft $250 $250 (ii) Plumbing over 3,000 sq ft $275 $275 (iii) Mechanical up to 3,000 sq ft $200 $200 (iv) Mechanical over 3,000 sq ft $225 $225 (v) Electrical up to 3,000 sq ft $225 $225 (vi) Electrical over 3,000 sq ft $275 $275 * Combination Building Permit fees are required for each new single family residential structure c.Building Plan Check Fee1 (i) Initial Building Plan Check Fee*65% of permit fee 65% of permit fee (ii) Additional Building Plan Check Fee 50% of initial plan  Check Fee 50% of initial plan  Check Fee d.Demolition Permit Fee: (i) Residential $122 $122 (ii) Commercial $265 $265 e.State Building Code Fee: (i) Non‐residential projects:$25 $25 (ii) Residential projects:$6.50 $6.50 (1) Each additional unit after first unit:$2 $2 f.Electrical Permit Fees: (i) Residential Fees ‐ Single ‐Family and Duplex (1) New Service ‐ Single Family and Duplex1 (a) Up to 200 AMP $212 $212 (b) Over 200  AMP $225 $225 (2) Service Changes/New Circuits ‐ Single Family and Duplex: (a) Change up to 200 AMP $165 $165 (b) Change over 200 AMP $175 $175 (c) Any new circuits added to above price is per each up to a maximum of $80.00 $20 $20 (d) Minimum fee for remodel/addition of new circuits without a service charge $165 $165 (ii) Multi‐Family, Commercial and Industrial Fees: (1) Value of work: $1.00 to $500.00 $63 $63 $500.01 to $1,000.00 $47 + 3.5% of  value $47 + 3.5% of  value $1,000.01 to 5,000.00 $82 + 3.05% of value $82 + 3.05% of value $5,000.01 to $50,000.00 $234 + 1.8% of value $234 + 1.8% of value $50,000.01 to $250,000.00 $1,127 + 1.05% of  value $1,127 + 1.05% of  value $250,000.01 to $1,000,000.00 $3,752 + 0.85% of  value $3,752 + 0.85% of  value $1,000,000.01 and up $12,152 + 0.47% of  value $12,152 + 0.47% of  value (iii) Temporary Electrical Services $165 $165 (iv) Miscellaneous Electrical Fees (1) Job Trailers $165 $165 (2) Signs per each $165 $165 (3) Mobile Homes $165 $165 (4)50% of commercial  fees Minimum $165 50% of commercial  fees Minimum $165 g.House Moving* ‐ minimum per hour Inspection Fee:$150 $150 h.Inspection Fee For Condominium Conversions $150 on 1st unit / $20  each add'l unit $150 on 1st unit / $20  each add'l unit i.Manufactured/Mobile Home Installation Fees*: (i) Within a manufactured home park $150 $150 (ii) Outside of a manufactured home park Building Permit Fees Building Permit Fees * Building Plan Check Fee is in addition to the building permit fees and combination building permit fees.  The plan check fee is equal to 65% of the building permit fee or the combination building permit fee.  Includes three (3) review cycles. Low Voltage Work (e.g., alarm systems; thermostats; computer, data, or phone lines; fiber optics, cable  television, etc.) Exemption: Residential telephone communication systems, thermostats, security systems, and cable television installations  are exempt from fees *This covers only the Building Section inspection of the structure prior to move. There is a separate additional fee charged  by the Public Works Department to cover the actual house move permit. A building permit is also required in order to site  the structure on the new site. AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 1. Building Fees: (continued) j.Mechanical Permit Fees:1 (i) Residential ‐ Mechanical Permit base fee plus itemized fees below:$52 $52 (1)$20 $20 (2) Boiler or Compressor $20 $20 (3)$20 $20 (4) Ventilation/exhaust fan $20 $20 (5) Fuel Gas Piping (each gas piping system up to 6 outlets)$20 $20 (ii) Commercial or Multi‐Family ‐ Mechanical Permit base fee plus itemized fees below:$75 $75 (1)$35 $35 (2) Boiler or Compressor $75 $75 (3) Refrigeration System $75 $75 (4)$75 $75 (5) Incinerator: Installation or relocation of each  $100 $100 (6)$35 $35 (7) Fuel Gas Piping (each gas piping system up to 6 outlets)$35 $35 k.Plumbing Permit Fees:1 (i) Residential ‐ Plumbing Permit base fee plus itemized fees below:$52 $52 (1)$10 $10 (2) Water Service: For meter to house $10 $10 (3) Per fixture for repair or alteration of drainage or vent piping $10 $10 (4) Per drain for rainwater systems   $10 $10 (5) Per lawn sprinkler system, includes backflow prevention $10 $10 (6) Per vacuum breaker or backflow protection device on tanks, vats, etc.$10 $10 (7) Per interceptor for industrial waste pretreatment $10 $10 (8) Fuel Gas Piping: (each gas piping system up to 6 outlets)$20 $20 (ii) Commercial or Multi‐Family: Plumbing Permit base fee plus itemized fees below:$75 $75 (1) Per plumbing fixture (e.g., sink, shower, toilet, dishwasher, tub, etc.) or set of fixtures on one trap $15 $15 (2) Water Service: For meter to building $15 $15 (3) Per fixture for repair or alteration of drainage or vent piping $15 $15 (4) Per drain for rainwater systems   $15 $15 (5) Per lawn sprinkler system, includes backflow prevention $15 $15 (6) Per vacuum breaker or backflow protection device on tanks, vats, etc.$15 $15 (7) Per interceptor for industrial waste pretreatment $15 $15 (8) Fuel Gas Piping: (each gas piping system up to 6 outlets)$25 $25 (9) Medical Gas Piping: (each gas piping system up to 6 outlets)$75 $75 l.Sign Permit Fees: (i) Permanent Signs: (1) Roof, projecting, awning, canopy, marquee, and wall signs $250 $250 (2) Freestanding ground and pole signs  $250 $250 (ii) Temporary and Portable Signs: (1) Real Estate Directional Signs, pursuant to RMC 4‐4‐100J2, permit valid for a 12‐months period $75 $75 (2) Grand Opening Event Signs, pursuant to RMC 4‐4‐100J6d(i) $75 $75 (3) Event Signs, pursuant to RMC 4‐4‐100J6d(ii) and (iii) per sign, per promotion $50 $50 (4)$125 $125 (5) Commercial Property Real Estate Banner each sign permit is valid for 12 months.$75 $75 (6) Decorative Flags fee is per entrance and valid until flag(s) are removed $75 $75 (iii) Request for Administrative Modifications of City Center Sign Regulations per RMC 4‐4‐100H9:$250 $250 m.Miscellaneous Fees: (i) Inspection Fees: (1) Minimum Housing Inspection $125 $125 (2) WABO ‐ Adult Family Home; Misc building inspection $125 $125 (3) Reinspection Fee; Misc building inspection $125 $125 (ii) Plan Review Fees: (1) Electrical, Plumbing, or Mechanical Permits (percentage of permit fee)40% 40% (2) Additional Plan Review Fees: Over three review cycles (percentage of plan review fee)50% 50% (3) Miscellaneous Plan Review: hourly fee.$125/hr $125/hr (iii)2 X Permit Fee 2 X Permit Fee 2. Land Use Review Fees: a.General Land Use Review: (i) Additional Animals Permit $50 $50 (ii) Address Change $100 $100 (iii) Annexation: (1) Less than 10 acres $5,000 $5,000 *  Includes plan review and inspection fees for the foundation (electrical, plumbing, mechanical, sewer and water  connection fees are in addition to the below amounts). Heating system (furnace, heat pump, suspended heater, fireplace, wood stove, etc.).  A/C system (air  conditioner, chiller or Air Handling Unit (VAV) including ducts and vents) Appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for  which no other fee is listed in this code 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more lots  and vested as of the adoption date of Res. 4359, through December 31, 2020. Heating system (furnace, heat pump, suspended heater, fireplace, wood stove, etc.).  A/C system (air  conditioner, chiller or Air Handling Unit (VAV) including ducts and vents) Commercial Hood: Installation of each served by a mechanical exhaust, including the ducts for such hood each  Appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for  which no other fee is listed in this code Per plumbing fixture (e.g., sink, shower, toilet, dishwasher, tub, etc.) or set of fixtures on one trap A‐Frame Signs, pursuant to RMC 4‐4‐100J5 Charge is for the first sign, all subsequent signs are $50.00 Work commencing before permit Issuance:  Where work for which the permit is required is started prior to obtaining  the permit, a special investigation fee in an amount equal to twice the permit fee shall be charged. The special  investigation fee shall be paid in addition to the required permit fees. AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 2. Land Use Review Fees: (Continued) (2) 10 acres or more $5,000 $5,000 (iv) Appeal (or reconsideration) of: (1) Hearing Examiner's Decision $500 $500 (2) Administrative Decision $500 $500 (3) Environmental Decision $500 $500 (v) Binding Site Plan (total fee for both preliminary and final phases)$5,140 $5,280 (vi) Code Text Amendment N/C N/C (vii) Comprehensive Plan Map or Text Amendment (each)$5,000 $5,000 (viii) Conditional Use Permit: (1) HEX $3,080 $3,170 (2) Administrative 3 $1,540 $1,580 (ix) Critical Areas Exemption N/C N/C (x) Critical Areas Permit $1,200 $1,200 (xi)100% of 100% of  contract cost contract cost (xii) Development Agreement $10,000 $10,000 (xiii)100% of cost 100% of cost (xiv) Environmental Checklist Review $1,540 $1,580 (xv) Environmental (SEPA) Addendum $1,540 $1,580 (xvi) Fence Permit (special)$150 $150 (xvii) Grading and Filling Permit (Hearing Examiner)$5,140 $5,280 (xviii) Landscape Review Fee $150 $150 (xix) Legal Lot Segregation N/C N/C (xx) Lot Consolidation $500 $500 (xxi) Lot Line Adjustment $1,030 $1,060 (xxii) Manufactured/Mobile Home Park: (1) Tentative $1,030 $1,060 (2) Preliminary $3,080 $3,170 (3) Final $1,540 $1,580 (xxiii) Open Space Classification Request $150 $150 (xxiv) Plats: (1) Short Plat (total fee for both preliminary and final phases)$5,140 $5,280 (2) Preliminary $10,280 $10,570 (3) Final Plat $5,140 $5,280 (xxv) Planned Urban Development: (1) Preliminary Plan $5,140 $5,280 (2) Final Plan $2,570 $2,640 (3) Reasonable Use Exception: (a) In conjunction with land use permit $500 $500 (b) Stand alone $1,500 $1,500 (xxvi) Public Arts Exemption N/C N/C (xxvii) Rezone  $5,000 $5,000 (xxix) Routine Vegetation Management Permit without Critical Areas  $100 $100 (xxx) Shoreline‐Related Permits: (1) Shoreline Permit Exemption N/C N/C (2) Substantial Development Permit $2,570 $2,640 (3) Conditional Use Permit $3,080 $3,170 (4) Variance $3,080 $3,170 (xxxi) Site Development Plan (Site Plan or Master Plan  which includes design review fee for projects subject to RMC 4‐3‐100): (1) Hearing Examiner Review $3,600 $3,700 (2) Administrative Review  $2,570 $2,640 (3) Modification (minor, administrative) $250 $250 (4)Application Application  Fees Fees (xxxii) Small Cell Permit, per site4 $500 $500  (xxxiii) Special Permit (Hearing Examiner) $2,570 $2,640 (xxxiv) Street Naming (Honorary) (1) Application $250 $250 (2) Installation $250 $250 (xxxv) Temporary Use Permits: (1) Tier 1 $100 $100 (2) Tier 2 $200 $200 (xxxvi) Variance (per each variance requested) Administrative or Hearing Examiner $1,300 $1,300 (xxxvii) Waiver or Modification of Code Requirements cost is per request $250 $250 (xxxviii) Zoning Compliance Letter $460 $470 b. Critical Areas Review Fee:  for those projects that propose impacts to critical areas and will be billed at the cost of  contract biologist’s review.1 Environmental Impact Statement Cost include the coordination, review and appeal. Draft and Final2 Modification (major) required new application and repayment of fee required Exception for Projects Vested in the County: For those projects that have vested to a land use permit under the development  regulations of King County, the King County Land Use Review Fee Schedule shall apply, and is hereby adopted by reference. A  copy of that fee schedule has been filed with the City Clerk and is available at the City Clerk’s office for public review. 1Per RMC 4‐3‐050F7, the City may charge and collect fees from any applicant to cover costs incurred by the City in review of plans, studies, monitoring reports and other  documents related to evaluation of impacts to or hazards from critical areas and subsequent code‐required monitoring. AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 2. Land Use Review Fees: (Continued) 3. Public Works Fees: a.Franchise Application Fee*$5,000 $5,000 b.Franchise Permit Fees: 1,2 (i)(1) Small work, including trenching less than 60 linear feet or installation of 6 or less utility poles $600 $600 (ii)$600 $600 (ii)Master Lease Agreement including Site License Addendum, Small Cell Only (1) Master Lease Agreement Administrative Costs, $100 per staff hour Actual cost Actual cost (2) Pole Reservation, per pole $120 $120 (3) Administrative Fee, $100 per staff hour and/or cost of materials $760 deposit +$760 deposit + time and materials time and materials Actual cost Actual cost (5) All other fees, $100 per staff hour and/or cost of materials Actual cost Actual cost 1Bond required pursuant to RMC 9‐10‐5 c.Latecomers' Agreement Application Fees: (i) Processing fee* (Nonrefundable)  (1) If amount covered by latecomers’ is $50,000 or less $1,000 $1,000 (2) If amount covered by latecomers' is between $50,000 and $200,000 $2,000 $2,000 (3) If amount covered by latecomers' is greater than $200,000 $4,000 $4,000 (ii) Latecomers' Agreement – Administration and collection fee  (1) if amount covered by latecomers' is $50,000 or less 15% of total 15% of total (2) If amount covered by latecomers' is between $50,000 and $200,000 10% of total 10% of total (3) If amount covered by latecomers' is greater than $200,000 5% of total 5% of total (iii) Segregation processing fee, if applicable $750 $750 d.System Development Charge Tables: (i) Water and Wastewater System Development Charges: (1) 5/8 x 3/4 inch and 1 inch: (a) Water service fee3 $4,050 $4,400 (b) Fire service fee 1,2 $518 $563 (c) Wastewater fee3 $3,100 $3,400 (2) 1‐1/2 inch: (a) Water service fee3 $20,250 $22,000 (b) Fire service fee 1,2 $2,591 $2,815 (c) Wastewater fee3 $15,500 $17,000 (3) 2 inch: (a) Water service fee3 $32,400 $35,200 (b) Fire service fee 1,2 $4,146 $4,504 (c) Wastewater fee3 $24,800 $27,200 (4) 3 inch: (a) Water service fee3 $64,800 $70,400 (b) Fire service fee 1,2 $8,292 $9,008 (c) Wastewater fee3 $49,600 $54,400 (5) 4 inch: (a) Water service fee3 $101,250 $110,000 (b) Fire service fee 1,2 $12,956 $14,075 (c) Wastewater fee3 $77,500 $85,000 (6) 6 inch: (a) Water service fee3 $202,500 $220,000 *The administration and collection fee is deducted from each individual latecomer fee payment and the balance forwarded  to the holder of the latecomer’s agreement pursuant to RMC 9‐5, Tender of Fee. 2When the City is the lead agency for a proposal requiring an Environmental Impact Statement (EIS) and the Environmental Review Committee (ERC) determines that the EIS shall  be prepared, the City may charge and collect a reasonable fee from any applicant to cover costs incurred by the City in preparing the EIS. The ERC shall advise the applicant(s) of  the projected costs for the EIS prior to actual preparation; the applicant shall post bond or otherwise ensure payment of such costs. The ERC may determine that the City will  contract directly with a consultant for preparation of an EIS, or a portion of the EIS, and may bill such costs and expenses directly to the applicant. Such consultants shall be  selected by mutual agreement of the City and applicant after a call for proposals. If a proposal is modified so that an EIS is no longer required, the ERC shall refund any fees  collected under this subsection which remain after incurred costs are paid. The City may collect a reasonable fee from an applicant to cover the cost of meeting the public notice  requirements of this Title relating to the applicant’s proposal. The City shall not collect a fee for performing its duties as a consulted agency. The City may charge any person for  copies of any document prepared under this Title, and for mailing the document, in a manner provided by chapter 42.17 RCW. 3Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more lots  and vested as of the adoption date of Res. 4359, through December 31, 2020. 4Prior to issuance of a small cell permit, the applicant shall pay the actual administrative expenses incurred by the City that are directly related to the City's review of the  application, including plan inspection, and approval, as authorized by RCW 35.21.860(1)(b), as may be amended. *The fixed application fee established herein is intended to cover the City’s internal administrative costs in processing and  administering the franchise.  In addition to the fixed application fee, the City may require applicants to either directly pay or  reimburse the City for external costs reasonably incurred to process the application and/or administer the franchise  agreement.  The City may require applicants to deposit funds in advance to cover legal and/or other professional services  fees as they are incurred. 2The City may decide to contract with a consultant to perform plan reviews and inspections and may bill such costs and  expenses directly to the applicant. If a franchise agreement or master lease agreement does not specify the fee amount, the generic fee, as identified in the  following table, shall be collected:  (2) All other work, permit fee plus $60 per hour of inspection applied during regular inspection hours, overtime  inspection rates apply thereafter (4) Public Reimbursement (any costs incurred by the City on behalf of the permit applicant for installation or  operation of site equipment including electrical costs) AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees: (continued) (b) Fire service fee 1,2 $25,911 $28,150 (c) Wastewater fee3 $155,000 $170,000 (7) 8 inch: (a) Water service fee3 $324,000 $352,000 (b) Fire service fee 1,2 $41,458 $45,041 (c) Wastewater fee3 $248,000 $272,000 (ii) Storm Water System Development Charges: (1) New single family residence (including mobile/manufactured homes)3 $1,800 $1,900 (2) (3)$0.720 $0.760 per sq foot per sq foot e.Administrative Fees for SDC Segregation Request* $750 + administrative  costs   $750 + administrative  costs  f. (i) Water Construction Permit Fees:1 (1) Water meter tests for 3/4” to 2" meter $50 $50 (a) Water meter tests on meters 2" or larger $60 deposit + time  and materials $60 deposit + time and  materials (b) Open and close fire hydrants for fire flow tests conducted by others. Time and materials Time and materials (c) Water service disconnection (cut at main)$275 $275 (d) Meter resets $95 $95 (e) Repair of damage to service $250 $250 (f) Water main connections $560 $560 (g) Water main cut and cap $1,025 $1,025 (h) Water quality/inspection/purity tests $80 $80 (i) Specialty water tests (lead, copper, etc) Cost of test + $70  processing fee Cost of test + $70  processing fee (j) Water turn ons/offs after hours $185 $185 (k) Installation of isolation valve. $2,000 deposit + time  and materials $2,000 deposit + time  and materials (l)$250 + $0.15 $250 + $0.15  per lineal per lineal  foot foot (m) Miscellaneous water installation fees. Time and materials Time and materials (n) Service size reductions $50 $50  (o) Installation fees for ring and cover castings $200 $200  (2) Water meter installation fees – City installed:  (a) 3/4” meter installed by City within City limits. Installation of stub service and meter setter only $2,875 $2,875 (i) 3/4" meter drop in only $400 $400 (b) 3/4” meter installed by City outside City limits. Installation of stub service and meter setter only $2,935 $2,935 (i) 3/4" meter drop in only $400 $400 (c) 1” meter installed by the City.  Installation of stub service and meter setter only.$2,875 $2,875 (i) 1" meter drop in only $460 $460 (d) 1‐1/2" meter installed by the City. Installation of stub service and meter setter only $4,605 $4,605 (i) 1‐1/2” meter drop in only $750 $750 (e) 2” meter installed by the City. Installation of stub service and meter setter only.$4,735 $4,735 (i) 2" meter drop in only $950 $950 (3)$220 $220 (4) Hydrant Meter fees: (a) Hydrant meter permit fee $50 $50 (b) Deposits: (i) 3/4” meter and backflow prevention assembly.$500 $500 (ii) 3” meter and backflow prevention assembly.$2,000 $2,000 (iii) Deposit processing charge, nonrefundable.$25 $25 (c) Meter rental (begins on day of pickup): (i) 3/4” meter and backflow prevention assembly. Per month.$50 $50 (ii) 3” meter and backflow prevention assembly. Per month.$250 $250 (ii) Wastewater and Surface Water Construction Permit Fees:1 (1) Residential: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 Addition to existing single family residence greater than 500 square feet (including mobile/manufactured homes) Fee not to exceed $1,800 (2019) or $1,900 (2020) $0.720 per sq foot Public Works Construction Permit Fees:   New water line chlorination fee. Fee plus $0.15 per lineal foot for any footage after the first two hundred fifty (250) lineal feet Water meter processing fees – Applicant installed: For meters larger than 2”, the applicant must provide materials  and installs.   $0.760 per sq foot All other uses charge per square foot of new impervious surface, but not less than $1,800 (2019) or $1,900  (2020) 1 Based upon the size of the fire service (NOT detector bypass meter) 2 Unless a separate fire service is provided, the system development charge(s) shall be based upon the size of the meter installed and a separate fire service fee will not be  charged. 3Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more  lots and vested as of the adoption date of Res. 4359, through December 31, 2020. *The applicant shall pay the City’s administrative costs for the preparation, processing and recording of the partial payment  of the fee(s). If the same segregation is used for more than one utility’s special assessment district, and/or latecomer’s  charge, then only one administrative fee is collected. AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees: (continued) (2) Commercial: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (3) Industrial: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 f. (ii) Wastewater and Surface Water Construction Permit Fees:1 (continued) (4) Repair of any of the above (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (5) Cut and cap/Demolition permit: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (6)$350 $375 (7)$350 $375 plus King County plus King County sewer rate sewer rate on discharged on discharged amount amount (iii) Right‐of‐way Permit Fees: (1) Single family residence $325 $325 (2) All other uses, excluding those listed $625 $625 (3) Wastewater or storm water service $350 $375 (4) King County ROW Permits/Inspections: (a) Service Installation Only $1,025 $1,025 (b) Utility Extension per 100' of Length (Min 200' Length) $1,025 $1,025 (iv)$525 $525 (v) (1) Standard locate $500 $500 (2) Large project locate $1,000 $1,000 g. (i) (1) $150,000.00 or less 6% of cost 6% of cost (2) Over $150,000.00 but less than $300,000.00. $9,000 + 5% over  $150,000 $9,000 + 5% over  $150,000 (3) $300,000.00 and over. $16,500 + 4% over  $300,000 $16,500 + 4% over  $300,000 (ii)Standard or minor drainage adjustment review $550 $550  h.Grade and Fill License Fees: Fees shall be based on Tier. Grade and Fill Quantity New or Replaced  Hard Surface Tier < 50 cy < 2,000 sf 0 50 cy ‐ 499 cy 2,000 sf ‐ 4,999 sf 1 500 cy ‐ 4,999 cy 5,000 sf ‐ < 1 ac 2 5,000 cy ‐ 49,999 cy 1 ac ‐ < 2.5 ac 3 50,000 cy ‐ 99,999 cy 2.5 ac ‐ < 5 ac 4 100,000 cy and larger 5 ac and larger 5 (i) Review/Intake Fee: (1) Tier 0 N/A N/A (2) Tier 1 $466 $466 (3) Tier 2 $621 $621 (4) Tier 3 $932 $932 (5) Tier 4 $1,242 $1,242 (6) Tier 5 $1,553 $1,553 Public Works Construction Permit Fees:  (continued) Reinspection for Wastewater or Surface Water Permits Public works plan review and inspection fees1,3: All developers, municipal or quasi‐municipal entities, or utility corporations or  companies, except those specifically exempted, shall pay fees under this Section. Exempted entities include City‐franchised  cable TV, cable modem, natural gas, telecommunications, and electrical power. The fee will be based upon percentages of the  estimated cost of improvements using the following formula.  Street and utility plan review and inspection fees; estimated construction cost2: The applicant must submit separate,  itemized cost estimates for each item of improvement subject to the approval by the Public Works Plan Review  Section. 1Includes three (3) review cycles. Additional reviews will be charged $1,500 each. 2Construction cost shall be based on the City's bond quantity worksheet and shall include all project related improvements outside of the building envelopes, including, but  not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways; private and public storm water management facilities;  temporary erosion and sedimentation control facilities; water quality facilities; public and private streets; public and private sanitary sewers; public water main  improvements; required off‐site street, bike and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements; and site  grading and mobilization costs. 3If deemed necessary by the City in its sole discretion, the City will contract with one or more consultants to provide plan reviews and/or inspections with the related costs  and expenses payable by the applicant. Cleared or  Disturbed Area Ground water discharge (temporary connection to wastewater system for discharge of contaminated ground  water over 50,000 gallons) Rate plus billed for current Renton and King County sewer rate on discharged  amount (meter provided by property owner) Work in right‐of‐way – construction permit: Utility and street/sidewalk improvements: A bond is required, as stipulated in RMC 9‐10‐5, Street Excavation Bond. Street light system fee, per new connection to power system  Exception: No permit fee shall be charged for individual homeowners for work in street rights‐of‐way for street tree or parking strip irrigation systems. No permit fee shall be  charged for moving pods or moving trucks in the right‐of‐way provided that they are in the right‐of‐way for no more than three (3) days. 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more  lots and vested as of the adoption date of Res. 4359, through December 31, 2020. Utility Locate Refresh Fee (Fee is due each time excavator calls in for locate refresh during 45‐day locate ticket) < 7,000 sf 7,000 sf ‐ < 3/4 acre 3/4 ac ‐ < 1 ac 1 ac ‐ < 2.5 ac 2.5 ac ‐ < 5 ac 5 ac and larger AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees: (continued) (ii) Inspection/Issuance Fee: (1) Tier 0 N/A N/A (2) Tier 1 $444 $444 (3) Tier 2 $887 $887 (4) Tier 3 $1,183 $1,183 (5) Tier 4 $2,366 $2,366 (6) Tier 5 $3,550 $3,550 h. Grade and Fill License Fees: Fees shall be based on Tier. (continued) (iii) Solid Waste Fills:1.5 x plan 1.5 x plan  check fee check fee (iv) Annual Licenses of Solid Waste Fills:  1.5 x plan 1.5 x plan  check fee check fee i. (i) Filing fee $250 $250 (ii) Processing fee $250 $250 j. (i) Single family and two family uses annually, fee plus leasehold excise tax1 if applicable $10.00 + LET1 $10.00 + LET1 (ii)0.5% x Value2 LET1 0.5% x Value2 LET1 (iii) (iv) Insurance Required:   (v) Exception for Public Agencies:  2Right‐of‐way value shall be based on the assessed value of the land adjoining the property as established by the King County Assessor k. (i) Filing fee $500 $500 (ii) Appraised Value of Vacated right‐of‐way: (1) Less than $25,000 $750 $750 (2) $25,000 to $75,000 $1,250 $1,250 (3) Over $75,000 $2,000 $2,000 l. (i) (ii) (iii) m.Water or Sewer ‐ Redevelopment: (i) Fee(s) based upon meter(s) proposed for final project minus fee(s) based upon meter existing on site. n.Miscellaneous Fees: (i) Re‐inspection Fee $125 $125 (ii) Plan Revision following Permit Issuance: (1)$250 $250 (2)$1,500 $1,500 The plan check fee for solid waste fills shall be one and one‐half (1‐1/2) times the plan checking fees listed above.  The fee for a grading license authorizing additional work to that under a valid license shall be the difference between  the fee paid for the original license and the fee shown for the entire project.  The fee for annual licenses for solid waste fills shall be one and one‐half (1‐1/2) times the plan checking fees listed  above. The fee for a grading license authorizing additional work to that under a valid license shall be the difference  between the fee paid for the original license and the fee shown for the entire project. Any unused fee may be carried  forward to the next year. If any work is done before the license is issued, the grading license fee shall be doubled. Release of easement fees: The imposition, collection, payment and other specifics concerning this charge are detailed in  chapter 9‐1 RMC, Easements. Revocable Right‐of‐way Permit Fees: All uses without public benefit fee is a per month charge based on property value2 of land to be utilized, plus  leasehold excise tax1, if applicable.  Uses with public benefit fee is a per year of assessed value of land adjoining the property, plus leasehold excise tax1,  if applicable. In no case less than $10.00.  Processing and completion fee, payable upon Council approval of the vacation and upon administrative  determination of appraised value of vacated right‐of‐way. Temporary connections to a City utility system may be granted for a one‐time, temporary, short‐term use of a portion of the  property for a period not to exceed three (3) consecutive years: Storm Water Fee; Fee equal to thirty percent (30%) of the current system development charge applicable to that  portion of the property.* 0.5% x Value2 LET1 0.5% x Value2 LET1 Public Liability and property damage insurance is also required pursuant to RMC 9‐2‐5B, Minimum Permit Requirements for Excess Right‐of‐Way Use. a no‐fee permit may be issued only when the applicant is a public agency  and when the proposed use of the right‐of‐ way provides a direct service to the public (e.g., Metro applications for right‐of‐way for bus shelters). 1There is hereby levied and shall be collected a leasehold excise tax on that act or privilege of occupying or using public owned real or personal property through a leasehold  interest at the rate established by the State of Washington Street and Alley vacation Fees: The imposition, collection, payment and other specifics concerning this charge are detailed in  chapter 9‐14 RMC, Vacations. Water Fee; Annual fee equal to thirty percent (30%) of the current system development charge applicable to the size  of the temporary water meter(s).* 30% of system  development charge 30% of system  development charge 30% of system  development charge 30% of system  development charge Wastewater Fee; Annual fee equal to thirty percent (30%) of the current system development charge applicable to  the size of the temporary domestic water meter(s).* 30% of system  development charge 30% of system  development charge *Fee shall be paid annually (non‐prorated), and shall be nonrefundable, nontransferable (from one portion of the property to another) and shall not constitute a credit to the  system development charge due at the time of permanent use of the utility system. The application for temporary connection shall consist of a detailed plan and a boundary  line of the proposed development service area for use in the fee determination. Credit for existing water or sewer service: Any parcel that currently has water and or sewer service is eligible for a prorated  system development charge. Minor (Results in a change 10% or less than the cost of construction based on the City's bond quantity  worksheet. Excludes minor adjustments that are approved by the City to be shown on record drawings.) Major (Results in a change of greater than 10% of the cost of construction based on the City's bond quantity  worksheet.) AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees: (continued) (iii) Street Frontage Improvements Fee‐In‐Lieu: (1) Street with existing storm drainage main line $110/LF $113/LF (2) Street with existing conveyance ditch $125/LF $128/LF (iv)$125/hr $125/hr (v)Actual cost Actual cost 4. Technology Surcharge Fee 5.0% 5.0% 5. Impact Fees: a. School Impact Fees: (i) Issaquah School District (1) Single Family Fee $15,276 $14,501 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$4,399 $9,583 (ii) Kent School District (1) Single Family Fee $5,397 $5,554 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$2,279 $2,345 (iii) Renton School District (1) Single Family Fee $6,877 $6,862 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$2,455 $3,582 b. Transportation Impact Fees:1 (i) Light Industrial, per sq foot $6.84 $6.84 (ii)Apartment, per dwelling & Accessory Dwelling Unit (ADU)$4,836.31 $4,836.31 (iii) Church, per sq foot $3.86 $3.86 (iv)Coffee/Donut Shop, no drive up, per sq foot $159.19 $159.19 (v)Coffee/Donut Shop, with drive up, per sq foot $167.21 $167.21 (vi) Condominium & Duplexes per dwelling $4,064.56 $4,064.56 (vii)Convenience market ‐ 24 hour, per sq foot $159.71 $159.71 (viii)Daycare, per sq foot $70.39 $70.39 (ix)Drinking Place, per sq foot $44.31 $44.31 (x)Drive‐in bank, per sq foot $100.64 $100.64 (xi)Fast food, no drive‐up, per sq foot $102.14 $102.14 (xii) Fast food, with drive‐up, per sq foot $130.12 $130.12 (xiii)Gas station with convenience store, per pump $47,025.42 $47,025.42 (xiv)Gas station, per pump $62,872.06 $62,872.06 (xvi) General office, per sq foot $10.50 $10.50 (xvii)Health/fitness club, per sq foot $25.93 $25.93 (xviii) Hospital, per sq foot $5.62 $5.62 (xix)Hotel, per room $3,087.01 $3,087.01 (xx) Manufacturing, per sq foot $5.16 $5.16 (xxvi)Marina, per boat berth $1,646.41 $1,646.41 (xxi) Medical office, per sq foot $23.72 $23.72 (xxii) Mini‐warehouse, per sq foot $1.86 $1.86 (xxiii)Mobile home, per dwelling $4,630.52 $4,630.52 (xxiv) Motel, per room $2,829.76 $2,829.76 (xxv)Movie theater, per seat $463.06 $463.06 (xxvii)Nursing home, per bed $1,286.25 $1,286.25 (xxviii) Restaurant: sit‐down, per sq foot $43.89 $43.89 (xxix)Senior housing ‐ attached, per dwelling $2,109.46 $2,109.46 (xxx) Shopping center, per sq foot $19.14 $19.14 (xxxi)Single family house, per dwelling $7,820.42 $7,820.42 (xxxii) Supermarket, per sq foot $47.39 $47.39 (xxxiii) Net New PM Peak Hour Vehicle Trip (Proposed ‐ Existing), per PM Peak Hour Vehicle Trip $5,415.01 $5,415.01 c.Park Impact Fees:1 (i) Single family $3,945.70 $3,945.70 (ii) Multi‐family: 2 units, Duplexes, & Accessory Swelling Unit (ADU)$3,202.98 $3,202.98 (iii) Multi‐family: 3 or 4 units $3,048.25 $3,048.25 (iv) Multi‐family: 5 or more units $2,676.89 $2,676.89 (v) Mobile home $2,800.67 $2,800.67 d.Fire Impact Fees: (i) Residential ‐ single family (detached dwellings & duplexes), per dwelling unit $829.77 $829.77 (ii) Residential ‐ multi family & Accessory Dwelling Unit (ADU), per dwelling unit $964.53 $964.53 (iii) Hotel/motel/resort, per sq foot $1.29 $1.29 (iv) Medical care facility, per sq foot $3.92 $3.92 (v) Office, per sq foot $0.26 $0.26 (vi) Medical/dental office, per sq foot $1.99 $1.99 (vii) Retail, per sq foot $1.25 $1.25 (viii) Leisure facilities, per sq foot $2.36 $2.36 (ix) Restaurant/lounge, per sq foot $5.92 $5.92 After hours inspection (applies to inspections performed on Saturdays, Sundays, observed City of Renton holidays,  and non‐holiday Monday‐Fridays outside the hours of 7:00am to 3:30pm) Public Works Reimbursement (any work performed by City forces or under City contract on behalf of a permit  applicant to repair damage to the City infrastructure caused by the permit applicant or contractor under its control,  or any and all roadway or right‐of‐way cleanup efforts performed by City forces or under City contract that resulted  from the work performed by the permit applicant or contractors under its control. An additional technology surcharge shall be required for all fees included in the  following Subsections of Section XII, Development  Fees, of the City of Renton Fee Schedule Brochure: Subsection 1, Building Fees; Subsection 2, Land Use Review Fees, except for  appeals, critical areas review fee, and direct EIS costs; Subsections b, e, f, g and h of subsection 3, Public Works Fees; and Section  XIII, Fire Department Fire Marshall Fees AGENDA ITEM #7. b) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 5. Impact Fees: (continued) (x) Industrial/manufacturing, per sq foot $0.15 $0.15 (xi) Church, per sq foot $0.56 $0.56 (xii) Education, per sq foot $0.72 $0.72 (xiii) Special public facilities, per sq foot $4.48 $4.48 *(i)‐(ii) is per unit *(iii)‐(xiii) is per square foot SECTION XIII. FIRE DEPARMENT FIRE MARSHALL FEES (RFA)2019 2020 a.Fire plan review and inspection fees: (i) $0 to $249.99 $35 $35 (ii) $250.00 to $999.99 $35 + 2%  of the cost $35 + 2%  of the cost (iii) $1,000.00 to $4,999.99 $60 + 2%  of the cost $60 + 2%  of the cost (iv) $5,000.00 to $49,999.99 $175 + 1.5%  of the cost $175 + 1.5%  of the cost (v) $50,000.00 to $99,999.99 $400 + 1.2%  of the cost $400 + 1.2%  of the cost (vi) $100,000.00 and above $900 + .75%  of the cost $900 + .75%  of the cost (vii)$125 $125 (viii) (ix) (x) Preventable Fire alarm fee: (1) First, second, and third preventable alarms N/C N/C (2) Fourth and fifth preventable alarms in a calendar year, fee is per each alarm.$75 $75 (3)$150 $150 (xi) Late Payment Penalty $35 $35 b.Fire Permit type: (i)$100 $100 (ii) Hazardous materials and HPM facilities yearly $175 $175 (iii) Construction permit:  (iv) Replacement for lost permit, per each $35 $35 (v) (vi) Underground tank removal permit (commercial) See Fire plan review  and construction  permit fees See Fire plan review  and construction  permit fees (vii) Underground tank removal or abandonment‐in‐ place permit (residential)$84 $84 (viii)$125 $125  (ix) NSF check fees $25 $25  (xi)3% 3% 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more  lots and vested as of the adoption date of Res. 4359, through December 31, 2020. Construction Re‐inspection. Fee is per hour with a 2 hour minimum. The minimum may be assessed if the requested inspection does not meet the approval of the inspector. Violation/Second Re‐Inspection after 30‐day period (whenever 30 days or more have passed since Fire Department  notification of a violation, which required a first re‐inspection, and such violation has not been remedied or granted  an extension) $150 $150 Other requested inspection when not required by the fire code.  Fee is per hour with a minimum 1 hr when approved  by the Fire Marshal, such as home daycares RFA technology surcharge fee applied to Fire Department Fire Marshal Fees, subsection a. (i, ii, iii, iv, v, vi) and  subsection b. (iii) 20% of plan review fee  ‐ Min. $52 Hazardous production materials permit (for businesses storing, handling, or using hazardous production materials as  regulated in the fire code) permit is yearly $175 $175 Sixth preventable alarm and successive preventable alarms in a calendar year, fee is per each alarm. Operational fire code permit (issued in accordance with Section 105.6 of the IFC) fee is yearly (includes items such as  fire special events, covered stages, mobile food facilities, hot works, etc.) 20% of plan review fee  ‐ Min. $52 Third Re‐Inspection/Pre‐Citation Follow‐Up Inspection when re‐inspections are required beyond the first and second  re‐inspections $250 $250 AGENDA ITEM #7. b) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY OF RENTON FISCAL YEARS 2019/2020 BIENNIAL BUDGET AS ADOPTED BY ORDINANCE NO. 5898, IN THE AMOUNT OF $(11,881,437). WHEREAS, on November 19, 2018, the City Council adopted Ordinance No. 5898 adopting the City of Renton’s 2019/2020 Biennial Budget; and WHEREAS, on April 22, 2019, the Council adopted Ordinance No. 5924 carrying forward funds appropriated in 2018, but not expended in 2018 due to capital project interruptions and delays in invoice payments, which needed to be carried forward and appropriated for expenditure in 2019, which required an adjustment to the 2019/2020 Biennial Budget; and WHEREAS, on July 15, 2019, the Council adopted Ordinance No. 5930 making minor corrections and recognizing grants, contributions and associated costs and new cost items not previously included in the budget, which required additional adjustments to the 2019/2020 Biennial Budget; and WHEREAS, Ordinance No. 5930 also adopted amended job classifications and pay ranges for City employees for 2019; and WHEREAS, on November 18, 2019, the Council adopted Ordinance No. 5939, providing a mid-biennial review pursuant to Chapter 35A.34 RCW, renaming the 1% For Arts Fund 125 to Municipal Arts Fund 125, and adopting amended job classifications and pay ranges for City employees for 2019/2020; and AGENDA ITEM #7. b) ORDINANCE NO. ________ 2 WHEREAS, on May 4, 2020, the Council adopted Ordinance No. 5969 carrying forward funds appropriated in 2019, but not expended in 2019 due to capital project interruptions and delays in invoice payments, which needed to be carried forward and appropriated for expenditure in 2020; and WHEREAS, Ordinance No. 5969 also created the following new funds: Economic Development Reserve Fund 098, Police Seizure Fund 140, Police CSAM Seizure Fund 141, REET 1 Fund 308, and REET 2 Fund 309, to better track the resources and costs of the City; and WHEREAS, it is necessary to amend the City of Renton’s 2019/2020 Biennial Budget to adjust for budget reductions in response to the COVID-19 pandemic; and WHEREAS, minor corrections and the recognition of grants, contributions and associated costs, additional fund transfers, and new cost items not previously included in the budget require additional adjustments to the 2019/2020 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. To adjust for budget reductions in response to the COVID-19 pandemic, make minor corrections and recognize grants, contributions and associated costs, make additional fund transfers, and include new items not previously included in the budget, Ordinance Nos. 5898, 5924, 5930, 5939, and 5969 establishing the City of Renton’s 2019/2020 Biennial Budget are hereby amended in the total amount of $(11,881,437) for an amended total of $833,690,676 over the biennium. SECTION II. The City Council hereby adopts the amended 2019/2020 Biennial Budget. The 2020 2nd Quarter Budget Adjustment Summary by Fund is attached as Exhibit A and the 2019 AGENDA ITEM #7. b) ORDINANCE NO. ________ 3 Adjusted Budget Summary by Fund is attached as Exhibit B. Detailed lists of adjustments are available for public review in the Office of the City Clerk, Renton City Hall. SECTION III. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2020. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _______________________, 2020. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2111:6/22/2020 AGENDA ITEM #7. b) ORDINANCE NO. _______ 4 Exhibit A: 2020 2nd Quarter Budget Adjustment Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Fund 2020 Beg Fund Bal Changes 2020 Adj. Fund Bal 2020 Budgeted Revenue Changes 2020 Adjusted Revenue 2020 Budgeted Expenditure Changes 2020 Adjusted Expenditure Ending Fund Balance Reserved/ Designated Available Fund Balance 0XX GENERAL FUND 48,056,982 - 48,056,982 125,971,723 5,195,622 131,167,345 134,629,020 (10,466,397) 124,162,622 55,061,705 (11,997,443) 43,064,262 102 ARTERIAL STREETS - - - - - - - - - - - 110 SPECIAL HOTEL-MOTEL TAX 943,889 - 943,889 200,000 - 200,000 429,062 37,500 466,562 677,327 677,327 125 MUNICIPAL ARTS 98,865 - 98,865 180,660 - 180,660 253,790 18,000 271,790 7,735 7,735 127 CABLE COMMUNICATIONS DEVELOPMENT 603,760 - 603,760 97,674 - 97,674 97,674 - 97,674 603,760 603,760 135 SPRINGBROOK WETLANDS BANK 345,658 - 345,658 - - - - - - 345,658 345,658 140 POLICE SEIZURE - - - 671,102 40,000 711,102 - 711,102 711,102 - - 141 POLICE CSAM SEIZURE - - - 126,011 - 126,011 - 126,011 126,011 - - 215 GENERAL GOVERNMENT MISC DEBT SVC 3,999,457 - 3,999,456 8,143,007 - 8,143,007 7,162,386 - 7,162,386 4,980,077 (2,717,575) 2,262,502 303 COMMUNITY SERVICES IMPACT MITIGATION 1,886,999 - 1,886,999 86,500 - 86,500 1,202,364 (256,455) 945,909 1,027,590 1,027,590 305 TRANSPORTATION IMPACT MITIGATION 2,942,344 - 2,942,344 1,435,875 - 1,435,875 2,500,656 (688,669) 1,811,987 2,566,233 2,566,233 308 REET 1 - - - 3,143,855 - 3,143,855 1,775,000 - 1,775,000 1,368,855 1,368,855 309 REET 2 - - - 3,143,855 - 3,143,855 1,775,000 - 1,775,000 1,368,855 1,368,855 316 MUNICIPAL FACILITIES CIP 26,395,567 - 26,395,567 7,970,026 (1,089,455) 6,880,571 30,575,902 1,595,161 32,171,063 1,105,076 1,105,076 317 CAPITAL IMPROVEMENT 18,947,853 - 18,947,853 27,739,809 (611,469) 27,128,339 46,419,080 (1,120,312) 45,298,768 777,424 777,424 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING 2,570,350 - 2,570,350 6,309 - 6,309 2,576,659 - 2,576,659 - - 336 NEW LIBRARY DEVELOPMENT 16,408 - 16,408 - - - - - - 16,408 16,408 346 NEW FAMILY FIRST CENTER DEVELOPMENT 8,551,401 - 8,551,401 75,000 - 75,000 648,948 - 648,948 7,977,453 7,977,453 402 AIRPORT OPERATIONS & CIP 6,259,402 - 6,259,402 3,051,767 - 3,051,767 8,097,828 (249,404) 7,848,424 1,462,745 (185,119) 1,277,626 403 SOLID WASTE UTILITY 2,266,127 - 2,266,127 19,616,816 - 19,616,816 19,476,649 (109,566) 19,367,083 2,515,861 (400,000) 2,115,861 404 GOLF COURSE SYSTEM & CAPITAL 173,750 - 173,750 2,872,920 - 2,872,920 2,650,253 (173,570) 2,476,682 569,988 (601,171) (31,183) 405 WATER OPERATIONS & CAPITAL 37,569,067 - 37,569,067 19,516,652 - 19,516,652 50,487,098 (546,587) 49,940,511 7,145,208 (1,519,861) 5,625,346 406 WASTEWATER OPERATIONS & CAPITAL 19,832,351 - 19,832,351 11,630,784 - 11,630,784 26,039,906 (239,556) 25,800,350 5,662,785 (812,562) 4,850,223 407 SURFACE WATER OPERATIONS & CAPITAL 18,377,556 - 18,377,556 25,542,717 - 25,542,717 31,567,984 (431,882) 31,136,102 12,784,170 (954,204) 11,829,966 416 KING COUNTY METRO 5,961,906 - 5,961,906 17,007,226 - 17,007,226 17,007,226 - 17,007,226 5,961,906 5,961,906 501 EQUIPMENT RENTAL 6,851,811 - 6,851,811 5,662,319 (2,062,605) 3,599,714 6,954,176 (2,138,977) 4,815,199 5,636,326 5,636,326 502 INSURANCE 19,095,508 - 19,095,508 3,390,962 (19,456) 3,371,506 4,249,334 3,580,544 7,829,878 14,637,136 (14,246,164) 390,972 503 INFORMATION SERVICES 4,490,062 - 4,490,062 5,927,868 (418,000) 5,509,868 8,076,416 (441,000) 7,635,416 2,364,515 2,364,515 504 FACILITIES 1,220,276 - 1,220,276 5,328,266 (1,014,615) 4,313,651 6,102,750 (1,023,189) 5,079,561 454,367 454,367 505 COMMUNICATIONS 803,561 - 803,561 1,214,441 (37,315) 1,177,126 1,300,852 (37,315) 1,263,537 717,150 717,150 512 HEALTHCARE INSURANCE 5,151,648 - 5,151,648 12,649,694 - 12,649,694 12,526,781 (26,876) 12,499,905 5,301,437 (3,749,972) 1,551,465 522 LEOFF1 RETIREES HEALTHCARE 15,799,729 - 15,799,729 1,244,462 (1,000,000) 244,462 1,248,243 - 1,248,243 14,795,948 (14,795,948) - 304 FIRE IMPACT MITIGATION 2,120,558 - 2,120,558 99,000 - 99,000 113,808 - 113,808 2,105,750 (2,105,750) - 611 FIREMENS PENSION 7,565,902 - 7,565,902 468,000 - 468,000 200,475 - 200,475 7,833,427 (7,833,427) - Total Other Funds 220,841,765 - 220,841,765 188,243,577 (6,212,915) 182,030,662 291,516,298 (1,415,040) 290,101,258 112,771,168 (49,921,751) 62,849,417 TOTAL ALL FUNDS 268,898,747 - 268,898,747 314,215,300 (1,017,293) 313,198,007 426,145,318 (11,881,437) 414,263,881 167,832,873 (61,919,194) 105,913,679 2 year total 645,182,269 (1,017,293) 644,164,976 845,572,113 (11,881,437) 833,690,676 167,832,873 (61,919,194) 105,913,679 AGENDA ITEM #7. b) ORDINANCE NO. ________ 5 Exhibit B: 2019 Adjusted Budget Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Fund 2019 Beg Fund Bal Changes 2019 Adj Fund Bal 2019 Budgeted Changes 2019 Adjusted 2019 Budgeted Changes 2019 Adjusted Ending Fund Balance Reserved/ Designated Available Fund Balance 0XX GENERAL FUND 44,542,987 - 44,542,987 125,561,221 - 125,561,221 133,793,547 - 133,793,547 36,310,660 (11,374,240) 24,936,420 102 ARTERIAL STREETS 163,671 - 163,671 103,365 - 103,365 267,036 - 267,036 - - 110 SPECIAL HOTEL-MOTEL TAX 722,387 - 722,387 225,000 - 225,000 444,647 - 444,647 502,740 502,740 125 MUNICIPAL ARTS 119,446 - 119,446 102,000 - 102,000 204,683 - 204,683 16,764 16,764 127 CABLE COMMUNICATIONS DEVELOPMENT 529,159 - 529,159 97,674 - 97,674 105,674 - 105,674 521,159 521,159 135 SPRINGBROOK WETLANDS BANK 340,895 - 340,895 - - - - - - 340,895 340,895 215 GENERAL GOVERNMENT MISC DEBT SVC 2,307,173 - 2,307,173 8,444,717 - 8,444,717 7,914,936 - 7,914,936 2,836,954 (2,717,575) 119,379 303 COMMUNITY SERVICES IMPACT MITIGATION 2,578,256 - 2,578,256 86,500 - 86,500 1,200,000 - 1,200,000 1,464,756 1,464,756 305 TRANSPORTATION IMPACT MITIGATION 3,332,524 - 3,332,524 1,020,000 - 1,020,000 2,324,200 - 2,324,200 2,028,324 2,028,324 316 MUNICIPAL FACILITIES CIP 20,675,238 - 20,675,238 20,470,370 - 20,470,370 39,952,505 - 39,952,505 1,193,102 1,193,102 317 CAPITAL IMPROVEMENT 5,492,313 - 5,492,313 40,114,969 - 40,114,969 43,712,273 - 43,712,273 1,895,009 1,895,009 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING 2,582,203 - 2,582,203 21,500 - 21,500 68,900 - 68,900 2,534,803 (2,500,000) 34,803 336 NEW LIBRARY DEVELOPMENT 456,591 - 456,591 - - - 445,591 - 445,591 11,000 11,000 346 NEW FAMILY FIRST CENTER DEVELOPMENT 4,193,806 - 4,193,806 5,075,000 - 5,075,000 1,389,638 - 1,389,638 7,879,168 7,879,168 402 AIRPORT OPERATIONS & CIP 4,985,377 - 4,985,377 3,298,685 - 3,298,685 7,912,888 - 7,912,888 371,174 (181,653) 189,521 403 SOLID WASTE UTILITY 2,276,333 - 2,276,333 19,512,021 - 19,512,021 19,403,677 - 19,403,677 2,384,676 (400,000) 1,984,676 404 GOLF COURSE SYSTEM & CAPITAL 110,812 - 110,812 2,447,340 - 2,447,340 2,354,233 - 2,354,233 203,919 (468,149) (264,230) 405 WATER OPERATIONS & CAPITAL 38,002,973 - - 18,841,192 - 18,841,192 48,784,107 - 48,784,107 8,060,058 (3,033,114) 5,026,944 406 WASTEWATER OPERATIONS & CAPITAL 18,879,201 - 18,879,201 11,582,615 - 11,582,615 24,728,976 - 24,728,976 5,732,840 (1,862,878) 3,869,962 407 SURFACE WATER OPERATIONS & CAPITAL 16,356,030 - 16,356,030 20,608,113 - 20,608,113 26,628,203 - 26,628,203 10,335,940 (1,231,544) 9,104,396 416 KING COUNTY METRO 5,512,418 - 5,512,418 16,922,613 - 16,922,613 16,922,613 - 16,922,613 5,512,418 5,512,418 501 EQUIPMENT RENTAL 6,493,018 - 6,493,018 7,705,395 - 7,705,395 9,249,649 - 9,249,649 4,948,764 4,948,764 502 INSURANCE 18,522,154 - 18,522,154 3,343,143 - 3,343,143 4,216,235 - 4,216,235 17,649,063 (15,874,475) 1,774,588 503 INFORMATION SERVICES 3,934,408 - 3,934,408 6,122,843 - 6,122,843 7,758,840 - 7,758,840 2,298,411 2,298,411 504 FACILITIES 1,376,859 - 1,376,859 5,318,843 - 5,318,843 5,538,128 - 5,538,128 1,157,574 1,157,574 505 COMMUNICATIONS 685,593 - 685,593 1,105,816 - 1,105,816 1,132,460 - 1,132,460 658,949 658,949 512 HEALTHCARE INSURANCE 4,259,511 - 4,259,511 11,027,762 - 11,027,762 11,655,841 - 11,655,841 3,631,432 (3,496,752) 134,680 522 LEOFF1 RETIREES HEALTHCARE 13,876,628 - 13,876,628 1,241,273 - 1,241,273 978,262 - 978,262 14,139,639 (14,139,639) - 304 FIRE IMPACT MITIGATION 1,455,669 - 1,455,669 99,000 - 99,000 128,576 - 128,576 1,426,093 1,426,093 611 FIREMENS PENSION 7,146,983 - 7,146,983 468,000 - 468,000 210,475 - 210,475 7,404,508 (7,404,508) - Total Other Funds 187,367,629 - 187,367,629 205,405,748 - 205,405,748 285,633,247 - 285,633,247 107,140,130 (53,310,287) 53,829,843 TOTAL ALL FUNDS 231,910,616 - 231,910,616 330,966,969 - 330,966,969 419,426,795 - 419,426,795 143,450,790 (64,684,527) 78,766,263 AGENDA ITEM #7. b) AB - 2672 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: Ratification of DevCo Solera Standstill Agreement RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Jennifer Henning, Planning Director EXT.: 7286 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: On April 6, 2020, City Council adopted a moratorium that prohibits the acceptance of permit applications for Large Residential Projects (>150 units) in the Sunset Area, and fee waiver applications for Large Residential Projects. A Large Residential Project, named “Solera,” was already entitled for construction prior to adoption of the moratorium and the current representatives of that project, DevCo, have requested the City enter into a Standstill Agreement whereby the City Council would receive a recommendation from the Planning Commission on three docket items related to the moratorium, but would not allow “Mixed-Income Housing in the CV Zone” and “Site Plan Review” to progress further as potential legislation unless DevCo and the City enter into a mutually agreeable Development Agreement for the Solera project or until the standstill period expires on August 31, 2020. EXHIBITS: A. Issue Paper B. Standstill Agreement STAFF RECOMMENDATION: Approve and ratify the Standstill Agreement with DevCo in order to attempt, in good faith, to establish a Development Agreement for the Solera project. AGENDA ITEM #7. c) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:June 29, 2020 TO:Ruth Pérez, Council President Members of Renton City Council CC:Armondo Pavone, Mayor FROM:Cliff Long, Acting CED Administrator STAFF CONTACT:Jennifer Henning, Planning Director SUBJECT:Ratification of DevCo Solera Standstill Agreement Issue: Should the City Council ratify a Standstill Agreement with DevCo? Background: On April 6, 2020, City Council adopted a moratorium that prohibits the acceptance of permit applications for Large Residential Projects (>150 units) in the Sunset Area, and fee waiver applications for Large Residential Projects. The purpose of the moratorium was to allow City staff to assess potential impacts that Large Residential Projects may have on the Sunset Area, as well as potential impacts to City finances if fee waivers are granted based on current Renton Municipal Code (RMC) provisions, and to propose code amendments to mitigate those potential impacts. In response, City staff initiated two docket items: “Mixed-Income Housing in the CV Zone,” and “Waived Fees.” City staff had already initiated a docket item named “Site Plan Review” that would allow City planners to better ensure modifications to approved site plans mitigate negative impacts, where necessary, and ensure consistency with RMC. On June 3, 2020, the Planning Commission commenced a public hearing on these three docket items; the public hearing has remained open at the request of City staff in order to afford ample opportunity for public testimony, and therefore the Planning Commission has not yet provided an official recommendation to City Council regarding proposed RMC amendments. A Large Residential Project, named “Solera,” was already entitled for construction prior to adoption of the moratorium and the current representatives of that project, DevCo, AGENDA ITEM #7. c) Ruth Pérez, Council President Page 2 of 2 June 29, 2020 have requested the City enter into a Standstill Agreement whereby the City Council would receive a recommendation from the Planning Commission on the three docket items, but would not allow “Mixed-Income Housing in the CV Zone” and “Site Plan Review” to progress further as potential legislation unless DevCo and the City enter into a mutually agreeable Development Agreement for the Solera project or until the standstill period expires on August 31, 2020 without a Development Agreement in place (unless the August 31 deadline is extended by both parties). The “Waived Fees” docket item would be unaffected by the Standstill Agreement, and it should also be noted that on June 22, 2020 the City Council expanded its moratorium regarding waived fees to now apply to all projects seeking waived fees. In addition to the benefit a Development Agreement could provide, the Standstill Agreement also benefits the City by staying until August 31 a pending appeal to the Hearing Examiner that DevCo filed and closing a public records request that DevCo made. Due to the time-sensitive nature of the Standstill Agreement, City staff executed the agreement on June 25. However, the Standstill Agreement contains a ratification clause (Section 2.1). Pursuant to that clause, if the City Council ratifies the Standstill Agreement, the agreement remains in effect. If the City Council does not ratify the Standstill Agreement, the agreement automatically terminates. Recommendation: City staff recommend City Council ratify the Standstill Agreement with DevCo in order to attempt, in good faith, to establish a Development Agreement for the Solera project. AGENDA ITEM #7. c) DocuSign Envelope ID: 3EB9C21D-E567-4449-83D2-757E1FEE2458AGENDA ITEM #7. c) DocuSign Envelope ID: 3EB9C21D-E567-4449-83D2-757E1FEE2458AGENDA ITEM #7. c) DocuSign Envelope ID: 3EB9C21D-E567-4449-83D2-757E1FEE2458AGENDA ITEM #7. c) DocuSign Envelope ID: 3EB9C21D-E567-4449-83D2-757E1FEE2458AGENDA ITEM #7. c) DocuSign Envelope ID: 3EB9C21D-E567-4449-83D2-757E1FEE24586/25/2020 | 12:45 PM PDTAGENDA ITEM #7. c) AB - 2674 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: 2020 Flood Insurance Rate Maps (FIRM) Adoption and Revisions to Title IV RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Jennifer Henning, Planning Director EXT.: 7286 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Communities participating in the National Flood Insurance Program (NFIP) are required to implement floodplain management measures consistent with the new countywide Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRM) that will become effective on August 19, 2020. Legally enforceable floodplain management measures are to be adopted in accordance with Title 44 of Federal Regulations Section 60.3 (d). As such, Renton Municipal Code requires amendments to Title IV, Chapter 3, Critical Areas Regulations, and Chapter 11, Definitions, in order to incorporate additional requirements of the federal regulations. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Refer to the Planning & Development Committee and Planning Commission for review. Following this review, the Planning Commission will present code revision recommendations to Council. AGENDA ITEM #7. d) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:June 29, 2020 TO:Ruth Perez, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Cliff Long, Acting CED Administrator STAFF CONTACT:Jennifer Henning, Planning Director SUBJECT:New Countywide Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRM) and Revisions to Title IV Implementing the Maps ISSUE: Should Council approve an ordinance to adopt new countywide Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRMS) that will become effective for all communities in King County on August 19, 2020? In addition, should the Council adopt revisions to Renton Municipal Code (RMC) Title IV, Chapter 3, Critical Areas Regulations, and Chapter 11, Definitions, in order to implement the map revisions? RECOMMENDATION: Refer the FIS and FIRM Revisions to the Planning and Development Committee and Planning Commission for review. Following this review, the Planning Commission will present code revision recommendations to Council. BACKGROUND SUMMARY: Communities participating in the National Flood Insurance Program (NFIP) are required to implement floodplain management measures consistent with the new countywide Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRM) that will become effective on August 19, 2020. Legally enforceable floodplain management measures are to be adopted in accordance with Title 44 of Federal Regulations Section 60.3 (d). As such, Renton Municipal Code requires amendments to Title IV, Chapter 3, Critical Areas Regulations, and Chapter 11, Definitions, in order to incorporate additional requirements of the federal regulations. The Renton Municipal Code requires some updates and revisions, as shown below, to be fully compliant with the federal regulations. AGENDA ITEM #7. d) Ruth Perez, Council President Page 2 of 3 June 29, 2020 OUTLINE OF REVISIONS CONTAINED IN THE ORDINANCE: 1. Basis for Established the Areas of Special Flood Hazard – Include reference to the special flood hazard areas identified by the Flood Insurance Study (FIS) for King County, Washington and Incorporated Areas. 2. Compliance Language – Note that all development within special flood hazard areas is subject to the ordinance. 3. Penalties for Non-Compliance – Include penalties for violation of the ordinance. 4. Abrogation and Greater Restrictions – Note that in the case of a code conflict, the more stringent restrictions prevail. 5. Severability – Note that if the validity of a portion of the ordinance is found to be unconstitutional or invalid, it shall not affect the validity of the ordinance as a whole. 6. Designation of the Floodplain Administrator – Designate the CED Administrator or designee as responsible to administer and implement the provisions of the ordinance. 7. Information to be Obtained and Maintained – Require collection and maintenance of records for as-built elevations, certification for floodway encroachments, records of variance actions, improvement and damage calculations, and public inspection records. 8. Notification to Other Entities – Require notice of adjacent communities and WA Department of Ecology (DOE) when watercourses are altered or relocated. 9. Review of Building Permits – Review applications to assure that proposed construction is reasonably safe from flooding. 10. Changes to Special Flood Hazard Area – Require engineering documentation and analysis when a project will alter the Base Flood Elevation (BFE) or boundaries of the Special Flood Hazard Area (SFHA). 11. Additions to RMC 4-3-050D.3: with regarding to Flood Hazard Areas – Require direction regarding flood proofing certification; information regarding alteration of a watercourse; design certification in certain flood zones; engineering analysis regarding rise of Base Flood Elevation; and any other reasonably required information. 12. Addition of code language regarding AO zones (shallow flood areas) – Add provisions for areas where clearly defined channels do not exist, or the path of flooding is unpredictable and velocity flow may be evident. 13. Reorganization of Section 4-3-050G-4.d.i and ii regarding Residential and Non- Residential Construction – Provide specific guidance for residential and non- residential construction in flood zones, including allowing engineers or architects to design and certify engineered openings. 14. Addition or Update of Definitions to Title IV, Chapter 11 – Additions: Alteration of watercourse; Area of shall flooding; Area of special flood hazard; Base Flood Elevation (BFE); Floodplain or flood-prone area; Floodplain administrator; Flood proofing; Highest adjacent grade; Historic structure; Mean sea level; New AGENDA ITEM #7. d) Ruth Perez, Council President Page 3 of 3 June 29, 2020 construction; Recreational vehicle; Structure. Updates Needed: Flood or Flooding; Flood Insurance Rate Map (FIRM); Floodway (update needed); Substantial Improvement. This ordinance would be effective and compliant with federal regulations, five (5) days after publication. cc: Martin Pastucha, Public Works Administrator Cliff Long, Economic Development Director Jennifer Henning, Planning Director Ron Straka, Utility Systems Director Vanessa Dolbee, Current Planning Manager Angie Mathias, Long Range Planning Manager Joe Farah, Stormwater Utility Manager Brianne Bannwarth, Development Engineering Manager Angelea Weihs, Associate Planner AGENDA ITEM #7. d) AB - 2667 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: BJA FY 20 Coronavirus Emergency Supplemental Funding Program RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Chad Karlewicz, Commander EXT.: 7640 FISCAL IMPACT SUMMARY: $100,954 SUMMARY OF ACTION: The Renton Police Department has been awarded $100,954. This money is to be used to purchase two years' worth of PPE, various cleaning and sanitizing supplies, and various Unmanned Aerial Systems equipment. Additional expenditures can be made if they con tribute to the prevention, preparation, or response to the Coronavirus. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor to sign the BJA FY 20 Coronavirus Emergency Supplemental Funding Program. AGENDA ITEM #7. e) Department of Justice (DOJ) Office of Justice Programs Washington, D.C. 20531Office of the Assistant Attorney General June 8, 2020 Chief Ed VanValey City of Renton 1055 S. Grady Way Renton, WA 98057-3232 Dear Chief VanValey: On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S. Department of Justice (DOJ), has approved the application by City of Renton for an award under the OJP funding opportunity entitled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is $100,954. These funds are for the project entitled Renton Police Department's Prevention, Planning, and Response to Corona Virus. The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should City of Renton accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as follows: - For program questions, contact Jeffrey S. Felten-Green, Program Manager at (202) 514-8874; and - For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800) 458-0786, or at ask.ocfo@usdoj.gov. We look forward to working with you. Sincerely, Encl. Katharine T. Sullivan Principal Deputy Assistant Attorney General AGENDA ITEM #7. e) Director Michael L. Alston Department of Justice (DOJ) Office of Justice Programs June 8, 2020 Chief Ed VanValey City of Renton 1055 S. Grady Way Renton, WA 98057-3232 Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Dear Chief VanValey: Sincerely, cc:Grant Manager Financial Analyst Washington, DC 20531 Office of Civil Rights AGENDA ITEM #7. e) Grant PAGE 1 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Renton 1055 S. Grady Way Renton, WA 98057-3232 8. SUPPLEMENT NUMBER 00 9. PREVIOUS AWARD AMOUNT 10. AMOUNT OF THIS AWARD $ 0 $ 100,954 11. TOTAL AWARD $ 100,954 2a. GRANTEE IRS/VENDOR NO. 916001282 2b. GRANTEE DUNS NO. 092278894 3. PROJECT TITLE Renton Police Department's Prevention, Planning, and Response to Corona Virus 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.034 - Coronavirus Emergency Supplemental Funding Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE Katharine T. Sullivan Principal Deputy Assistant Attorney General AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. FISCAL YEAR FUND CODE BUD. ACT. OFC. DIV. REG. SUB. POMS AMOUNT VDBX 80 00 00 100954 VVDUGT1718 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Armondo Pavone Mayor 4. AWARD NUMBER:2020-VD-BX-1223 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 6. AWARD DATE 7. ACTION Initial 06/08/2020 TO TO 01/20/2020 01/20/2020 01/31/2022 01/31/2022 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE17. SIGNATURE OF APPROVING OFFICIAL 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 2 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. 1. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 3 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 2. 3. 4. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 4 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2018, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 5. 6. 7. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 5 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 8. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 6 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or 9. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 7 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 10. 11. 12. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 8 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Unreasonable restrictions on competition under the award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). 1. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. 13. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 9 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. 14. 15. 16. 17. 18. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 10 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 19. 20. 21. 22. 23. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 11 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2020) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 24. 25. 26. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 12 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 27. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 13 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. Signing Authority This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its behalf. For example, if designated by a unit of local government, a Police Department or Sheriff’s Office (or similar agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the organizational unit on the SF-424. In that case, the head of the designated organizational unit (such as a Police Chief or Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by the grant recipient. The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136) includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and responding to the coronavirus national emergency, OJP will provide notice of any additional CESF program-specific grants administrative requirements on an award page, accessible at https://www.ojp.gov/funding/explore/CESF- program-specific-condition, that is incorporated by reference here. 28. 29. 30. 31. 32. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 14 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. Justice Information Sharing Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity. 33. 34. 35. 36. 37. 38. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 15 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. Establishment of interest-bearing account If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish an interest-bearing account dedicated specifically to this award. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Coronavirus Emergency Supplemental Funding (CESF) program . The recipient also agrees to obligate the award funds in the account(including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout. Expenditures requiring prior approval No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written approval from BJA. Prior approval must be obtained post-award, through the submission and approval of a Grant Adjustment Notice (GAN) through OJP’s Grant Management System (GMS). 39. 40. 41. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) AWARD CONTINUATION SHEET Grant PAGE 16 OF Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD DATE 06/08/2020PROJECT NUMBER 2020-VD-BX-1223 SPECIAL CONDITIONS Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award funds to "supplant" State or local funds. Use of funds for DNA testing; upload of DNA profiles If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non- governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Body armor - compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition, ballistic- resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/ technology/ body-armor/ pages/ safety-initiative.aspx. 42. 43. 44. OJP FORM 4000/2 (REV. 4-88) 16 AGENDA ITEM #7. e) Memorandum To: From: Subject: Washington, D.C. 20531 Orbin Terry, NEPA Coordinator Categorical Exclusion for City of Renton The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of government, and tribes to support a broad range of activities including preventing, preparing for, and responding to the coronavirus. All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a sub-grantee or third party. BJA’s expectation is that none of the following activities will be conducted whether under this federal award or a related third party action: (1) New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant recipients must contact their grant manager, and receive written approval prior to commencing that project or activity. Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for BJA. Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance Official Grant File AGENDA ITEM #7. e) GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY 1. STAFF CONTACT (Name & telephone number) PROJECT NUMBER 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM PERIOD 8. BUDGET PERIOD 9. AMOUNT OF AWARD 10. DATE OF AWARD 11. SECOND YEAR'S BUDGET 2020-VD-BX-1223 2. PROJECT DIRECTOR (Name, address & telephone number) 4. TITLE OF PROJECT 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) 5. NAME & ADDRESS OF GRANTEE Grant This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C Charles Karlewicz Commander 1055 S. Grady Way Renton, WA 98057-3232 (425) 430-7500 ext.7640 PAGE 11OF The Coronavirus Emergency Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavirus. Funded projects or initiatives may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves, masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, and tribal prisons, jails, and detention centers. NCA/NCF Jeffrey S. Felten-Green (202) 514-8874 OJP FORM 4000/2 (REV. 4-88) Renton Police Department's Prevention, Planning, and Response to Corona Virus City of Renton 1055 S. Grady Way Renton, WA 98057-3232 TO:01/20/2020 01/31/2022FROM:TO:01/20/2020 01/31/2022FROM: 06/08/2020 $ 100,954 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 3a. TITLE OF THE PROGRAM BJA FY 20 Coronavirus Emergency Supplemental Funding Program Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AGENDA ITEM #7. e) AB - 2666 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: Local Agency Agreement Supplement No.1 to CAG-19-340 with the Washington State Department of Transportation for the Williams Avenue South and Wells Avenue South Conversion Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Heather Gregersen, Program Development Coordinator II EXT.: 7393 FISCAL IMPACT SUMMARY: The Williams Avenue South and Wells Avenue South Conversion project (TIP No. 28) has been given the opportunity to replace $1,000,000 of local funding, with federal Surface Transportation Program funding that was awarded to the SW 43rd Street Pavement Preservation project for use in 2021. The overall project expenditure budgets will not be impacted, only the sources of revenue that fund the projects. SUMMARY OF ACTION: The Williams Avenue South and Wells Avenue South Conversion project was awarded a Surface Transportation Program grant in 2018 in the amount of $3,850,000 for construction of the project. The federal funds were obligated in late 2019 with construction of the project starting shortly thereafter. Recently the Puget Sound Regional Council (PSRC) approached the city with an opportunity to reassign $1,000,000 of federal funds awarded to the SW 43rd Street Pavement Preservation project for construction in 2021 to the current year budget for the Williams Avenue South and Wells Avenue South Conversion project. This proposed funding swap will help PSRC meet the required annual funding delivery target through the exchange of federal funds for local funds between projects within the same agency. The $1 million in local funding will be assigned to the SW 43rd Street Pavement Preservation project. The attached Local Agency Agreement Supplement No. 1 with the Washington State Department of Transportation is required in order to obligate the federal funding. EXHIBITS: A. Local Agency Agreement Supplement No. 1 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Local Agency Agreement Supplement No. 1 to CAG-19-340 with the Washington State Department of Transportation for the obligation of grant funding and all subsequent agreements necessary to accomplish the funding swap between the Williams Avenue South and Wells Avenue South Conversion and SW 43rd Street Pavement Preservation projects. AGENDA ITEM #7. f) DOT Form 140-041 Revised 05/2020 Page 1 Local Agency Agreement Supplement Agency Supplement Number Federal Aid Project Number Agreement Number CFDA No. 20.205 (Catalog of Federal Domestic Assistance) The Local Agency requests to supplement the agreement number noted above. All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180). Additional changes to the agreement are as follows: Project Description Name Length Termini Description of Work No Change Reason for Supplement Are you claiming indirect cost rate? Yes No Project Agreement End Date Does this change require additional Right of Way or Easements? Yes No Advertisement Date: Type of Work Estimate of Funding (1) Previous Agreement/Suppl. (2) Supplement (3) Estimated Total Project Funds (4) Estimated Agency Funds (5) Estimated Federal FundsPE %a. Agency b. OtherFederal Aid Participation Ratio for PE c. Other d. State e. Total PE Cost Estimate (a+b+c+d)Right of Way %f. Agency g. OtherFederal Aid Participation Ratio for RW h. Other i. State j. Total R/W Cost Estimate (f+g+h+i)Construction %k. Contract l. Other m. OtherFederal Aid Participation Ratio for CN n. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q) The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency Official Washington State Department of Transportation By By Title Director, Local Program Date Executed AGENDA ITEM #7. f) DOT Form 140-041 Revised 05/2020 Page 2 Agency Supplement Number Federal Aid Project Number Agreement Number CFDA No. 20.205 (Catalog of Federal Domestic Assistance) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant’s records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State’s billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). AGENDA ITEM #7. f) Exhibit A to WSDOT Local Agency Agreement – Williams Ave S and Wells Ave S Conversion Project Description of Work (continued): New segments of sidewalk, landscaping, street furniture and lighting on Williams Ave S and Wells Ave S within the Downtown core, a bicycle boulevard/green street along Wells Ave S (from Houser Way S to the Cedar River Trail), bicycle racks, railroad crossing improvements, signage, markings and wayfinding. AGENDA ITEM #7. f) AB - 2669 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: Water Quality Grant Agreement WQC-2020-Renton-00016 with the Department of Ecology for the Stormwater Facility Retrofit Study Project (SWP274129) RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Ken Srilofung, Surface Water Utility Engineer EXT.: 7248 FISCAL IMPACT SUMMARY: The agreement provides $187,500 of grant funding into the approved 2020 Surface Water Uti lity Capital Improvement Program budget for the Stormwater Facility Retrofit Study Project (425.475516). The grant requires $62,500 of matching funds for a total grant agreement amount of $250,000. There is sufficient funding in the project budget for the required matching funds. SUMMARY OF ACTION: The purpose of the Stormwater Facility Retrofit Study Project (SWP274129) is to identify, rank, and prioritize water quality treatment retrofits that can be feasibly made to the city’s existing flow control facilities, mainly detention ponds, vaults and tanks. Most of the city-owned existing flow control facilities are in residential areas. They reduce peak stormwater flows from roofs, driveways, sidewalks and streets, but do not provide any runoff treatment in areas that were developed prior to implementation of runoff treatment requirements. This study will assess all flow control facilities with no treatment component that discharge untreated runoff to the nearest waterbody. The overall goal is to protect and restore water quality in the waters of the sta te by reducing the discharge of untreated stormwater from existing infrastructure and development. This study will identify opportunities to modify existing city -owned flow control facilities to incorporate runoff treatment components. The identified projects will then be evaluated, ranked and prioritized as potential projects for future water quality treatment grants. Conceptual designs and cost estimates of the three highest - priority potential future projects will be developed for incorporation into the Surface Water Utility’s Capital Improvement Plan. Examples of water quality retrofits for consideration and evaluation include runoff treatment facilities such as bioretention, combined detention and wet ponds. The treatment option(s) selected will be s pecific to each retrofit location, dependent upon existing site criteria, available space, pollutants of concern, existing facility type and aquifer protection area. EXHIBITS: A. Agreement B. Project Map STAFF RECOMMENDATION: Execute the Water Quality Grant Agreement WQC-2020-Renton-00016 with the Department of Ecology to accept $187,500 in grant funds for the Stormwater Facility Retrofit Study Project (SWP274129). AGENDA ITEM #7. g) AGENDA ITEM #7. g) Agreement No. WQC-2020-Renton-00016 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF RENTON This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter referred to as “ECOLOGY,” and City of Renton, hereinafter referred to as the “RECIPIENT,” to carry out with the provided funds activities described herein. City of Renton Stormwater Facility Retrofit Study GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Project Short Description: This project will improve water quality in multiple creeks within the Lake Washington watershed by identifying opportunities to modify existing City of Renton-owned Flow Control facilities to include Runoff Treatment benefits . The identified opportunities will then be evaluated and prioritized as potential future projects. This project will include conceptual designs for the three highest priority potential future projects. Project Long Description: Most of the City of Renton’s existing Flow Control facilities are in residential areas . The Flow Control facilities reduce peak flows from roofs, driveways, sidewalks and streets in single-family neighborhoods but do not provide any Runoff Treatments since the areas were developed prior to implementation of Runoff Treatment requirements . Flow Control facilities in these areas connect to the municipal separate storm sewer system and drain to the closest water body. $250,000.00 $250,000.00 $187,500.00 $62,500.00 07/01/2019 10/01/2021 Stormwater Facility AGENDA ITEM #7. g) Page 2 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton The existing Flow Control facilities are located in Black River, Cedar River, Johns Creek, Maplewood Creek, Panther Creek, Springbrook Creek, Big Soos Creek, Rolling Hills Creek, and Greenes Creek basins, which drain to Lake Washington. Priority water bodies on the 303(d) list are Lake Washington, Black River, Cedar River, Johns Creek, Maplewood Creek, May Creek, Panther Creek, Springbrook Creek, and Unnamed Creek, a tributary to Lake Washington. Lake Washington, Black River, Johns Creek, May Creek, and Unnamed Creek have water quality impairments for bacteria. The Cedar River exceeds the criteria for pH. Dissolved oxygen does not meet the water quality standards in the Black River, Cedar River, and Johns Creek and temperature exceeds water quality standards in all water bodies except Lake Washington . This project will identify opportunities to modify existing City-owned Flow Control facilities to include Runoff Treatment benefits. The identified opportunities will then be evaluated and prioritized as potential future projects. The potential future projects will benefit downstream waterways by providing Runoff Treatment following construction . Conceptual designs and cost estimates of the three highest-priority potential future projects will be developed for future design and construction. Green retrofit projects which promote natural hydrologic processes will be a top priority consideration at the project sites. The RECIPIENT will provide a conceptual design for the three highest -priority potential future projects using Ecology’s 2014 Stormwater Management Manual for Western Washington (or approved equivalent, as listed in Appendix 10 of the 2014 revision to the Phase I Municipal NPDES Stormwater Permit). Runoff Treatment facilities such as bioretention, combined detention and wetponds, and TAPE GULD devices will be evaluated. The treatment option(s) selected will be specific to each retrofit location, dependent on existing site criteria (available space, pollutants of concern, existing facility type, aquifer protection area, etc.). Overall Goal: This project will help protect and restore water quality in Washington State by reducing Stormwater impacts from existing infrastructure and development. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 3 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton RECIPIENT INFORMATION Organization Name: Federal Tax ID: DUNS Number: Mailing Address: Physical Address: Contacts Organization Email: City of Renton 91-6001271 949697221 Renton City Hall, 5th Floor, 1055 South Grady Way Renton, WA 98057-3232 Renton City Hall, 5th Floor 1055 South Grady Way rstraka@rentonwa.gov Template Version 10/30/2015 AGENDA ITEM #7. g) Page 4 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton Ken Srilofung Surface Water Utility Engineer 3 - Project Manager 1055 South Grady Way, 5th Floor Renton, Washington 98057 Email: ksrilofung@rentonwa.gov Phone: (425) 430-7247 Authorized Signatory Ken Srilofung Surface Water Utility Engineer 3 - Project Manager 1055 South Grady Way, 5th Floor Renton, Washington 98057 Email: ksrilofung@rentonwa.gov Phone: (425) 430-7247 Billing Contact Project Manager Authorized Signatory Armondo Pavone Mayor Renton City Hall, 5th Floor 1055 South Grady Way Renton, Washington 98057-3232 Email: apavone@rentonwa.gov Phone: (425) 430-7248 Template Version 10/30/2015 AGENDA ITEM #7. g) Page 5 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton Contacts Project Manager Financial Manager Technical Advisor Nina Roscow 3190 - 160th Ave SE Bellevue, Washington 98008-5452 Email: niro461@ecy.wa.gov Phone: (425) 649-7216 Michelle Myers PO Box 47600 Olympia, Washington 98504-7600 Email: mmye461@ecy.wa.gov Phone: (360) 407-6564 Amanda Heye PO Box 47600 Olympia, Washington 98504-7600 Email: ahey461@ecy.wa.gov Phone: (360) 407-6457 ECOLOGY INFORMATION Mailing Address: Physical Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Water Quality 300 Desmond Drive SE Lacey, WA 98503 Template Version 10/30/2015 AGENDA ITEM #7. g) Page 6 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel , equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement . RECIPIENT acknowledges that they had the opportunity to review the entire Agreement , including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement . Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement . This Agreement contains the entire understanding between the parties , and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing , signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement . ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party . This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State Department of Ecology Water Quality Date Date City of Renton Vincent McGowan, PE Mayor Armondo Pavone By:By: Template Approved to Form by Attorney General's Office Program Manager Template Version 10/30/2015 AGENDA ITEM #7. g) Page 7 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:1 Task Cost: $15,000.00 Task Title:Grant and Loan Administration Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements . Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; the EAGL (Ecology Administration of Grants and Loans ) recipient closeout report; and a two-page outcome summary report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement , contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. This documentation shall be available upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up -to-date staff contact information in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements . Task Expected Outcome: * Timely and complete submittal of requests for reimbursement , quarterly progress reports, Recipient Closeout Report, and two-page outcome summary report. * Properly maintained project documentation. Recipient Task Coordinator: Kristina Lowthian Deliverables Grant and Loan Administration Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges or changes in the project schedule. Submitted at least quarterly. 1.2 Recipient Closeout Report (EAGL Form) 1.3 Two-page Outcome Summary Report Template Version 10/30/2015 AGENDA ITEM #7. g) Page 8 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:2 Task Cost: $55,000.00 Task Title:Review and Summarize Available Information Task Description: The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY . The RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance . A. The RECIPIENT will review available data from existing information. Sources of data are existing reports, as-builts, design calculations, modeling data, GIS (geographic information systems) maps, water quality data, stormwater facility data, geotechnical data, critical area maps, groundwater protection areas, and existing and potential future land use and zoning. B. The RECIPIENT will evaluate data to determine the location and severity of existing problems in relation to existing flow control facilities and opportunities for water quality retrofits. C. The RECIPIENT will evaluate site condition data with regard to potential runoff treatment facility alternatives . Available groundwater data, geologic conditions, topography, and critical areas maps will be reviewed to determine the potential for infiltrative stormwater management techniques. D. The RECIPIENT will conduct limited field visits to validate data review, including stormwater facility locations and conditions, infrastructure, and critical areas. Task Goal Statement: The RECIPIENT will summarize and evaluate existing data . Task Expected Outcome: Technical memorandum documenting data review , summarizing existing conditions, and outlining stormwater retrofit opportunities. The memo will include site maps illustrating existing conditions and preliminary locations of potential water quality retrofit opportunities. Recipient Task Coordinator: Ken Srilofung Deliverables Review and Summarize Available Information Number Description Due Date 2.1 Technical Memorandum of Existing Data. Upload to EAGL and notify ECOLOGY when upload is complete. 2.2 Copy of SEPA determination documentation . Upload to EAGL and notify ECOLOGY when upload is complete . Template Version 10/30/2015 AGENDA ITEM #7. g) Page 9 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:3 Task Cost: $20,000.00 Task Title:Gap Analysis Task Description: A. The RECIPIENT, with information gathered form Task 2, will create a map showing locations of existing flow control facilities, surrounding land use, impervious/pervious surfaces, and contributing drainage areas. B. The RECIPIENT will compare the existing amount of Runoff Treatment in the drainage basins to the amount of Runoff Treatment needed to meet current water quality treatment standards . C. The RECIPIENT will provide a gap analysis memo identifying missing information and assumptions made on available information for the facilities including age of the facility and the standards of treatment or design manual that was presumed to be used at the time of facility construction. Task Goal Statement: The RECIPIENT will identify the existing amount/level of Runoff Treatment and areas where Runoff Treatment does not meet current standards. Task Expected Outcome: Map of the existing Flow Control facilities to determine where additional treatment is needed. Map of the drainage basins showing the level of existing and/or needed amount of Runoff Treatment in each basin . Recipient Task Coordinator: Ken Srilofung Deliverables Gap Analysis Number Description Due Date 3.1 Map of existing flow control facilities and drainage areas without existing Runoff Treatment, including pollution-generating impervious and pervious surfaces. Upload to EAGL and notify ECOLOGY when upload is complete. 3.2 Technical Memorandum with rationale and results of this task . Upload to EAGL and notify ECOLOGY when upload is complete . Template Version 10/30/2015 AGENDA ITEM #7. g) Page 10 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:4 Task Cost: $70,000.00 Task Title:Identify Stormwater Retrofit Locations Task Description: A. The RECIPIENT, with the technical memorandum and maps from Task 2 and Task 3, will identify existing Flow Control facilities to retrofit with additional Runoff Treatment benefits. B. The RECIPIENT will use WWHM to determine water quality treatment volumes and/or flow rates needed to meet the current design standards. The volumes provide an estimate of the amount of water quality treatment required. C. The RECIPIENT will create a detailed map of potential Runoff Treatment retrofit types based on locations of existing flow control facilities. The potential retrofits will be assessed using site-specific conditions including space, topography, conveyance, infiltration potential and other site considerations. Task Goal Statement: Identify potential Runoff Treatment retrofit locations , treatment volume, and Runoff Treatment retrofit types. Task Expected Outcome: Maps of locations, treatment volumes, and types of Runoff Treatment retrofits at existing flow control sites to determine treatment options. Recipient Task Coordinator: Ken Srilogung Deliverables Identify Stormwater Retrofit Locations Number Description Due Date 4.1 Model results to show the amount of water quality treatment required to meet current design standards. Upload to EAGL and notify ECOLOGY when upload is complete 4.2 Technical Memorandum of summarizing data from Task 2 and 3 and rationale for the maps of Task 4. Upload to EAGL and notify ECOLOGY when upload is complete 4.3 Map(s) of potential Runoff Treatment retrofit locations at or near the City’s existing Flow Control facilities. Upload to EAGL and notify ECOLOGY when upload is complete Template Version 10/30/2015 AGENDA ITEM #7. g) Page 11 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:5 Task Cost: $15,000.00 Task Title:Prioritize and Score Sites for Stormwater Retrofit Task Description: A. The RECIPIENT will develop criteria to prioritize the list of potential water quality retrofits . The criteria will include feasibility, condition of receiving waters, operation and maintenance costs, site characteristics, hydrologic function, and social, economic and environmental factors. B. The RECIPIENT will use the prioritization criteria to score the Runoff Treatment retrofits identified in Task 4. The RECIPIENT will upload a digital copy of the Technical Memorandum of criteria selection process and final criteria for prioritization. The Technical memorandum will include prioritized ranking of locations for Runoff Treatment retrofit projects . The Technical Memorandum will include a map of the selected Runoff Treatment retrofit locations . The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Technical Memorandum for Priority Sites Acceptance Letter prior to proceeding to development of conceptual designs and cost estimates. Task Goal Statement: Select projects for future implementation. Task Expected Outcome: Technical memorandum documenting criteria development , project ranking and selection. Recipient Task Coordinator: Ken Srilofung Deliverables Prioritize and Score Sites for Stormwater Retrofit Number Description Due Date 5.1 Technical Memorandum to include the use of criteria to determine prioritization, and list of prioritized stormwater retrofit locations. Upload to EAGL and notify ECOLOGY when upload is complete 5.2 Responses to ECOLOGY Technical Memorandum comments . Upload to EAGL and notify ECOLOGY when upload is complete 5.3 Ecology Technical Memorandum for Priority Sites Acceptance Letter . Upload to EAGL and notify ECOLOGY when upload is complete Template Version 10/30/2015 AGENDA ITEM #7. g) Page 12 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton SCOPE OF WORK Task Number:6 Task Cost: $75,000.00 Task Title:Project selection, Conceptual Design and Costs Task Description: A. The RECIPIENT will select at least three project sites for water quality retrofits from the prioritized list . Conceptual designs and planning level cost estimates will be developed for these sites. The RECIPIENT will upload a digital copy of the Technical Memorandum to EAGL for ECOLOGY review . The Technical Memorandum shall include at least three project sites for water quality retrofits from the prioritized list and include conceptual designs and cost estimates for each site. Task Goal Statement: Select projects and develop conceptual designs and costs for future implementation. Task Expected Outcome: Technical memorandum documenting conceptual designs and estimates for at least three retrofit projects . Recipient Task Coordinator: Ken Srilogung Deliverables Project selection, Conceptual Design and Costs Number Description Due Date 6.1 Technical Memorandum of Potential Retrofit Projects including cost estimates and conceptual designs. Upload to EAGL and notify ECOLOGY when upload is complete 6.2 Responses to ECOLOGY Technical Memorandum comments . Upload to EAGL and notify ECOLOGY when upload is complete Template Version 10/30/2015 AGENDA ITEM #7. g) Page 13 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton BUDGET Funding Distribution EG200579 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Title: State SFAP - SFY20 100% Environmental Legacy Stewarship Account (ELSA) - State Type: Funding Source %: Description: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? No Approved State Indirect Rate: 0% 25% No No Funding Title: Funding Source: Funding Expiration Date: Funding Type: Funding Effective Date: Stormwater Financial Assistance Program 07/01/2019 10/01/2021 Grant Stormwater Financial Assistance Program Task Total Grant and Loan Administration 15,000.00$ Review and Summarize Available Information 55,000.00$ Gap Analysis 20,000.00$ Identify Stormwater Retrofit Locations 70,000.00$ Prioritize and Score Sites for Stormwater Retrofit 15,000.00$ Project selection, Conceptual Design and Costs 75,000.00$ 250,000.00$Total: Template Version 10/30/2015 AGENDA ITEM #7. g) Page 14 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton Funding Distribution Summary Recipient / Ecology Share Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name $$$%187,500.00 250,000.0062,500.0025.00Stormwater Financial Assistance Program Total $$62,500.00 187,500.00 $250,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS SECTION 1: DEFINITIONS Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement: “Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an Administrative Charge Account . “Administrative Requirements” means the effective edition of ECOLOGY 's Administrative Requirements for Recipients of Ecology Grants and Loans at the signing of this agreement. “Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all principal due on such bonds or loans in such year. “Average Annual Debt Service” means , at the time of calculation, the sum of the Annual Debt Service for the remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years. “Acquisition” means the purchase or receipt of a donation of fee or less than fee interests in real property. These interests include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral rights. “Centennial Clean Water Program” means the state program funded from various state sources . “Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the project. “Cost Effective Analysis” means a comparison of the relative cost -efficiencies of two or more potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. “Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due. “Effective Date” means the earliest date on which eligible costs may be incurred . “Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge . “Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT . “Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Estimated Loan Amount. “Equivalency” means projects designated by ECOLOGY to meet additional federal requirements . “Expiration Date” means the latest date on which eligible costs may be incurred. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 15 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton “Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through such time as the loan is officially closed out and a final loan repayment schedule is issued . “Final Loan Amount” means all principal of and interest on the loan from the Project Start Date through the Project Completion Date. “Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan Amount. “Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower . “General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT. “General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. “Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code. “Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is funded. “Initiation of Operation Date” means the actual date the Water Pollution Control Facility financed with proceeds of the loan begins to operate for its intended purpose. “Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund (Centennial) Loan made pursuant to this loan agreement. “Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount , as applicable. “Loan Fund” means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the loan . “Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan . “Loan Term” means the repayment period of the loan . “Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be operated and maintained in good repair, working order, and condition including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes . “Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense. “Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents . “Principal and Interest Account” means , for a loan that constitutes Revenue-Secured Debt, the account created in the loan fund to be first used to repay the principal of and interest on the loan. “Project” means the project described in this agreement. “Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed . This term is only used in loan agreements. “Project Schedule” means that schedule for the project specified in the agreement. “Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a general obligation of the RECIPIENT. “Reserve Account” means , for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the principal of Template Version 10/30/2015 AGENDA ITEM #7. g) Page 16 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton and interest on the loan. “Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to a RECIPIENT or project. “Scope of Work” means the tasks and activities constituting the project . “Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution . “Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense. “State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established by Chapter 90.50A.020 RCW. “Termination Date” means the effective date of ECOLOGY’s termination of the agreement . “Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding balance of the loan and all accrued interest. “Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to be eligible for ECOLOGY grant or loan funding, including any required recipient match. “Total Project Cost” means the sum of all costs associated with a water quality project , including costs that are not eligible for ECOLOGY grant or loan funding. “ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions to and extensions and betterments of the Utility. “ULID Assessments” means all assessments levied and collected in any ULID . Such assessments are pledged to be paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID Assessments will include principal installments and any interest or penalties which may be due. “Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net Revenue of which is pledged to pay and secure the loan. SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL ASSISTANCE FUNDING. The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on ECOLOGY’s Water Quality Program website. A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services ,” have been, or shall be, met in procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final architectural/engineering services contract and submit a copy of the contract to ECOLOGY. B. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition project: a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and the type of ownership interest that has been acquired. b. Legal Description of Real Property Rights Acquired . The legal description of the real property rights purchased with funding assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of Washington ) shall be incorporated into the agreement before final payment. c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to ECOLOGY , on behalf of the State of Washington . The documents required will depend on the project type, the real property rights being acquired, and whether or not those rights are being acquired in perpetuity (see options below). The RECIPIENT shall use language provided by ECOLOGY, to record the executed document in the County where the real property lies, and to Template Version 10/30/2015 AGENDA ITEM #7. g) Page 17 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton provide a copy of the recorded document to ECOLOGY. Documentation Options: 1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve , protect, and/or use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when acquiring real property rights that include the underlying land. This document may also be applicable for those easements where the RECIPIENT has acquired a perpetual easement for public purposes . The RECIPIENT must obtain ECOLOGY approval on the draft language prior to executing the deed of right. 2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in the easement document. 3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language prior to executing the easement or lease. d. Real Property Acquisition and Relocation Assistance . 1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded projects. 2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington , Chapter 8.26 RCW, and Chapter 468-100 WAC. 3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection (1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the RECIPIENT agrees to provide any housing and relocation assistance required. e. Hazardous Substances. 1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify: i. No hazardous substances were found on the site, or ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws, and the site is deemed “clean.” 2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as set forth in RCW 70.105D. 3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances on the property the RECIPIENT is acquiring . f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired, developed, maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for which funds were approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as one involving a lease or a term-limited restoration, renovation or development project or easement, this restriction on conversion shall apply only for the length of the term, unless otherwise provided in written documents or required by applicable state or federal law. In such case, the restriction applies to such projects for the length of the term specified by the lease, easement, deed, or landowner agreement. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 18 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website . D. Electronic Fund Transfers: Payment will be issued through Washington State’s Office of Financial Management’s Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process or electronic fund transfers, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. E. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology approved construction plans and specifications, must be pre-approved by ECOLOGY’s project manager before purchase . All equipment purchases over $5,000 and not included in a contract for work being completed on the funded project, must also be reported on the Equipment Purchase Report in EAGL. F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.B for Section 319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign logos are available from ECOLOGY’s Financial Manager upon request . G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this change within 30 days. H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.” The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request . I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this agreement. J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections , and may otherwise evaluate the project, as part of this assessment. K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY’s Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends , completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures. L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for Washington State and specific requirements outlined in the Water Quality Funding Guidelines . Technical assistance, proposed practices, or project designs that do not meet these standards may be eligible if approved in writing by ECOLOGY. SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS. The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY : Template Version 10/30/2015 AGENDA ITEM #7. g) Page 19 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton 1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website. 2. “Section 319 Initial Data Reporting” form in EAGL. A. Data Reporting: The RECIPIENT must complete the “Section 319 Initial Data Reporting” form in EAGL before this agreement can be signed by Ecology. This form is used to gather general information about the project for EPA . B. Funding Recognition and Outreach: In addition to Section 2.F. of these Special Terms and Conditions, the RECIPIENT shall provide signage that informs the public that the project is funded by EPA . The signage shall contain the EPA logo and follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate EPA logo or seal graphic file, the RECIPIENT may sent a request to their Ecology Financial Manager. To increase public awareness of projects serving communities where English is not the predominant language , RECIPIENTS are encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose are allowable, provided the costs are reasonable. The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement: “This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance agreement to the Washington State Department of Ecology . The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency , nor does the mention of trade names or commercial products constitute endorsement or recommendation for use.” C. Load Reduction Reporting: The RECIPIENT shall complete the “Section 319 Annual Load Reduction Reporting” form in EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has completed the form. This form is used to gather information on best management practices (BMPs) installed and associated pollutant load reductions that were funded as a part of this project. D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension cannot exceed the time limitation established in EPA’s assistance agreement . In the event a time extension is requested and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration date. SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records) in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in Chapter 43.09.200 RCW “Local Government Accounting – Uniform System of Accounting .” B. Acquisitions: Section 319 and SRF Equivalency project RECIPIENTs shall comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law 91-646, as amended by the Surface Transportation and Uniform Relocation Assistance Act , PL 100-17-1987, and applicable regulations and procedures of the federal agency implementing that Act . C. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The RECIPIENT must submit the form SF-SAC and a Single Audit Report Package within 9 months of the end of the fiscal year or 30 days after receiving the report from an independent auditor. The SF-SAC and a Single Audit Report Package MUST be submitted using the Federal Audit Clearinghouse’s Internet Data Entry System available at : https://harvester.census.gov/fac/collect/ddeindex.html. For complete information on how to accomplish the single audit submission, go to the Federal Audit Clearinghouse Web site: http://harvester.census.gov/fac/. D. Archaeological Resources and Historic Properties (Section 106): The RECIPIENT shall comply with the additional requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800). Template Version 10/30/2015 AGENDA ITEM #7. g) Page 20 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton E. Data Universal Numbering System (DUNS) and Central Contractor Registration (CCR) Requirements: RECIPIENTs shall have a DUNS number. Unless exempted from this requirement under 2 CFR 25.110, the RECIPIENT must ensure that their organization’s information in the System for Award Management (SAM), https://www.sam.gov, is kept current through project closeout. This requires that the RECIPIENT reviews and updates the information at least annually after the initial registration , and more frequently if information changes. F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with the requirements of the Environmental Protection Agency’s Program for Utilization of Small , Minority, and Women’s Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement. Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting compliance with the following six good faith efforts shall be retained: 1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs , this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. 2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date. 3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process. 4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these firms to handle individually. 5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in paragraphs 1 through 5 above. The RECIPIENT agrees to submit ECOLOGY’s Contractor Participation Report Form D with each payment request . Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract administration provisions of 40 CFR, Section 33.302. Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race , color, national origin or sex in the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements . Failure by the RECIPIENT to carry out these requirements is a material breach of this agreement which may result in the termination of this contract or other legally available remedies. This does not preclude the RECIPIENT from enacting broader nondiscrimination protections . The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA). In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law , regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure this noncompliance. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 21 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton The RECIPIENT shall include the following terms and conditions in contracts with all contractors , subcontractors, engineers, vendors, and any other entity for work or services pertaining to this agreement. “The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under Environmental Protection Agency financial agreements . Failure by the Contractor to carry out these requirements is a material breach of this Contract which may result in termination of this Contract or other legally available remedies.” Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list . The bidders list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts, including both MBE/WBEs and non-MBE/WBEs. 1. Entity's name with point of contact 2. Entity's mailing address, telephone number, and e-mail address 3. The procurement on which the entity bid or quoted, and when 4. Entity's status as an MBE/WBE or non-MBE/WBE G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program , including those offered through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. H. Hotel-Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences , meetings, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel-Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information about the Act. Pursuant to 15 USC 2225a. I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of trafficking in persons during the period of time this agreement is effective . This includes, but is not limited to, the procurement of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of any information received from any source alleging a violation under this provision. SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY : 1. Financial Capability Assessment Documentation 2. Opinion of RECIPIENT’s Legal Council 3. Authorizing Ordinance or Resolution 4. Federal Funding Accountability and Transparency Act (FFATA) Form 5. CWSRF Federal Reporting Information form available in EAGL 6. Fiscal Sustainability Plan Certification Form (only required if the project includes construction of a wastewater or stormwater facility construction) 7. Cost and Effectiveness Analysis Certification Form A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes , or which would cause a violation of any covenant, condition, or provision herein. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 22 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration, maintenance, or repair of a “treatment works” as defined in the Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United States . Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from this requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate all waiver requests through ECOLOGY . This provision does not apply if the engineering plans and specifications for the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of RECIPIENT’S compliance with this provision . C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington , including the RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution . The RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall be signed by ECOLOGY. D. Equivalency Projects: (For designated equivalency projects only) 1. The RECIPIENT must procure architectural and engineering services in accordance with the federal requirements in Chapter 11 of Title 40, U.S.C. (see www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap11.pdf). E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY Financial Manager or on the Water Quality Program website . F. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT agrees to comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA assistance agreements nationwide. The signage guidance can be found at: http://www.ecy.wa.gov/programs/wq/funding/FundPrgms/CWSRF/SignageGuidanceJune2015.pdf. G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage , public liability, and property damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss. H. Litigation Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or enjoin: (i) the execution of this agreement; or (ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or (iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation-secured loans and general obligation payable from special-assessment-secured loans); or (iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their respective offices is being contested . No authority or proceeding for the execution of this agreement has been repealed, revoked, or rescinded. I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan , unless terminated earlier according to the provisions herein. When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment Template Version 10/30/2015 AGENDA ITEM #7. g) Page 23 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued interest to the computation date. The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest based on the interest rate identified in this agreement as the “Effective Interest Rate ,” per annum, calculated on the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments , semiannually, over the term of this loan “Loan Term” as outlined in this agreement . J. Loan Repayment: Sources of Loan Repayment 1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute and unconditional, and shall not be subject to diminution by setoff , counterclaim, or abatement of any kind. To secure the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants , agreements, and attachments contained herein. 2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT. 3. For General Obligation Payable from Special Assessments . This loan is a General Obligation Debt of the RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT . 4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any Senior Lien Obligations. In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever . 5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it . 6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan. If the RECIPIENT defeases or advance refunds the loan , it shall be required to use the proceeds thereof immediately upon their receipt, together with other available RECIPIENT funds, to repay both of the following: (i) The Loan Amount with interest (ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement , unless in its sole discretion ECOLOGY finds that repayment from those additional sources would not be in the public interest. Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment shall incur Late Charges and shall be treated as a Loan Default. 7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan . Method and Conditions on Repayments 1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation date, whichever comes first. Thereafter, equal payments shall be due every six months. If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State agencies , the payment shall be due on the next business day for Washington State agencies . Payments shall be mailed to: Department of Ecology Cashiering Unit Template Version 10/30/2015 AGENDA ITEM #7. g) Page 24 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton P.O. Box 47611 Olympia WA 98504-7611 In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager . No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement . 2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge . The late charge shall be one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full. 3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on defeasance, refinancing and advance refunding, termination, and default and recovery of payments. 4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount . Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest , the RECIPIENT shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office . K. Loan Security Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and Operation Expense and those debt service requirements. Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer system connections necessary to meet debt obligations and expected operation and maintenance expenses. Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest. Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations . Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility , including applicable ULID Assessments in the ULID, to pay when due the principal of and interest on the loan. Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan. L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Utility in good repair, working order, and condition. M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the RECIPIENT” to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form. N. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the Template Version 10/30/2015 AGENDA ITEM #7. g) Page 25 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor. The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations shall be incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language regarding Davis-Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall maintain records sufficient to document compliance with the Davis -Bacon Act, and make such records available for review upon request. The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review upon request. O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the following verification statement in the “General Comments” text box of each progress report. “We verify that we are in compliance with all the requirements as outlined in our funding agreement (s) with the Department of Ecology. This includes but is not limited to: - The Davis-Bacon Act, 29 CFR (If applicable) - Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) - The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33” P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows: Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct. There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the RECIPIENT, which has not been disclosed in writing to ECOLOGY. Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of Washington or a federally recognized Indian Tribe . It has full corporate power and authority to execute, deliver, and perform all of its obligations under this agreement and to undertake the project identified herein. Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment . Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works, plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the funded Utility unless: 1. The facilities or property transferred are not material to the operation of the funded Utility, or have become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary, material, or useful to the operation of the funded Utility; or 2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more than three percent of the total assets of the funded Utility; or 3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded Utility from Template Version 10/30/2015 AGENDA ITEM #7. g) Page 26 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton the portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period. 4. Expressed written agreement by the ECOLOGY-. The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to and betterments and extensions of the Utility. R. Sewer-Use Ordinance or Resolution for Funded Wastewater Facility Projects : If not already in existence, the RECIPIENT shall adopt and shall enforce a sewer-use ordinance or resolution. Such ordinance or resolution shall be submitted to ECOLOGY upon request. The sewer use ordinance must include provisions to: 1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system . 2) Prohibit inflow of stormwater into separated sewer systems. 3) Require that new sewers and connections be properly designed and constructed. S. Termination and Default: Termination and Default Events 1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient ECOLOGY or RECIPIENT funds. 2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to commence project work. 3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan repayment becomes 60 days past due. 4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the RECIPIENT of all of its obligations under this loan agreement . The RECIPIENT shall be in default of its obligations under this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of it by this loan agreement. Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the “Termination Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and , when applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the “Termination Payment Date”). Termination and Default Remedies No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole discretion, withdraw the loan and make no further payments under this agreement. Repayment Demand. In response to an ECOLOGY initiated termination event , or in response to a loan default event, ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all accrued interest. Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month , or fraction thereof. Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding. Repayments not made immediately upon such acceleration will incur Late Charges . Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after acceleration following a default event, as applicable, shall incur late charges. Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any Template Version 10/30/2015 AGENDA ITEM #7. g) Page 27 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton state funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment of the loan. Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment) acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance, ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property . Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall , at the option of ECOLOGY, become ECOLOGY property . The RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of any obligation by the RECIPIENT, under this agreement. Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff ) shall be awarded to the prevailing party as that term is defined in Chapter 4.84.330 RCW. Damages. Notwithstanding ECOLOGY’s exercise of any or all of the termination or default remedies provided in this agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and /or the state of Washington because of any breach of this agreement by the RECIPIENT . ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined . T. User-Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and implement a user-charge system and shall adopt a system of user -charges to assure that each user of the funded utility shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. The user-charge system will include provisions for a connection charge . In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for replacement, and to repay the loan. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations . Template Version 10/30/2015 AGENDA ITEM #7. g) Page 28 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton 4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled “CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. ·Receives more than $25,000 in federal funds under this award. ·Receives more than 80 percent of its annual gross revenues from federal funds. ·Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is required to report the FFATA information for federally funded agreements , including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 29 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION 1.ADMINISTRATIVE REQUIREMENTS a)RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b)RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement . c)RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d)RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2.AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3.ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all products supplied under the agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology’s public web site . 4.ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources . The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement . RECIPIENT shall: a)Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project : •For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. •For projects with any federal involvement, if required, comply with the National Historic Preservation Act . •Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b)If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: •Keep the IDP at the project site. Template Version 10/30/2015 AGENDA ITEM #7. g) Page 30 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton •Make the IDP readily available to anyone working at the project site . •Discuss the IDP with staff and contractors working at the project site . •Implement the IDP when cultural resources or human remains are found at the project site . c)If any archeological or historic resources are found while conducting work under this Agreement : •Immediately stop work and notify the ECOLOGY Program , the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d)If any human remains are found while conducting work under this Agreement : •Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, and then the ECOLOGY Program. e)Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 5.ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT . 6.COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7.COMPENSATION a)Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT . ECOLOGY must sign the Agreement before any payment requests can be submitted . b)Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement . c)RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure . d)RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY . e)ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests . f)ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g)RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk . To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h)ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement . i)Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as appropriate, or upon completion of an audit as specified herein. j)RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement , all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. 8.COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a)RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Template Version 10/30/2015 AGENDA ITEM #7. g) Page 31 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton Washington which affect wages and job safety . b)RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination. c)RECIPIENT certifies full compliance with all applicable state industrial insurance requirements . d)RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to conform to that statute or rule of law. 9.CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10.CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement . ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion . 11.DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a)RECIPIENT notifies the funding program of an appeal request . b)Appeal request must be in writing and state the disputed issue(s). c)RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal . d)ECOLOGY reviews the RECIPIENT’s appeal. e)ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office . Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in Template Version 10/30/2015 AGENDA ITEM #7. g) Page 32 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the dispute resolution procedure outlined above. 12.ENVIRONMENTAL DATA STANDARDS a)RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: •Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. •Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004 (Ecology Publication No. 04-03-030). •Submit the QAPP to ECOLOGY for review and approval before the start of the work . b)RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at: http://www.ecy.wa.gov/eim. c)RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at : https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 13.GOVERNING LAW This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14.INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement . 15.INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 16.KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17.MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE) Template Version 10/30/2015 AGENDA ITEM #7. g) Page 33 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated under this Agreement . Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement : a)Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b)Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c)Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d)Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 18.ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19.PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of this Agreement: a)If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b)RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline . c)If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY . 20.PROGRESS REPORTING a)RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b)RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports . c)RECIPIENT shall use ECOLOGY’s provided progress report format . d)Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through Template Version 10/30/2015 AGENDA ITEM #7. g) Page 34 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e)RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21.PROPERTY RIGHTS a)Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b)Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c)Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials . d)Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement . e)Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property . f)Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1.RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2.RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g)Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment , property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 22.RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a)Be kept in a manner which provides an audit trail for all expenditures. b)Be kept in a common file to facilitate audits and inspections. c)Clearly indicate total receipts and expenditures related to this Agreement . Template Version 10/30/2015 AGENDA ITEM #7. g) Page 35 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton d)Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington , for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement . 23.RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work . All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT . RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement . RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24.SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to this end the provisions of this Agreement are declared to be severable . 25.STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 26.SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 27.SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement . a)Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b)Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and Template Version 10/30/2015 AGENDA ITEM #7. g) Page 36 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY’s web page, Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28.TERMINATION a)For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination . Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work . Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement . Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b)For Convenience ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination . Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the agreement and any amendments . If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination . RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c)By Mutual Agreement Template Version 10/30/2015 AGENDA ITEM #7. g) Page 37 of 37State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2020-Renton-00016 City of Renton Stormwater Facility Retrofit Study City of Renton ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d)In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29.THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such . 30.WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Template Version 10/30/2015 AGENDA ITEM #7. g) - ?> ?> ?> ?> ?> ?> UT UT UT UT UT UT UT UT ?>UT UT ?> UT ?> UT UT ?> UT ?> UT UT UT UT UT UT UT UT UT UT UTUT UT UTUT UT UT UT ?>UT UT UTUT UT R E N T O NRENTON SEATT L ESEATTLE M E R C E RMERCERISLANDISLAND K I N G C O U N T YKING C O U N T Y K I N G C O U N T YKING C O U N T Y GreenesCreekBlack RiverBlack River Coal CreekCoal Creek(Cedar)(Cedar) East LakeEast LakeWashington -Washington -Bellevue SouthBellevue South East LakeEast LakeWashingtonWashington- Renton- Renton Lower CedarLower CedarRiverRiver May CreekMay Creek Soos CreekSoos Creek TheTheLandingLanding West Lake Washington -West Lake Washington -Seattle SouthSeattle South EValleyHwyEM e rcerWayS 1 32nd St N 3rd St SE Petrovitsky R d Duva ll AveNEN 4th St 124thAveSERainier AveS SE 128th StRainierAveN S 2 1 2thWayS 212th St SW 43rd St S E CarrRdNE 4th StLoganAveN ForestDr SE S G r a d y W aySE 208th StParkAveN 156th Ave SE148th Ave SESE 192nd St S 180th St 84th Ave S164th Ave SEAirport Wa y S W G r a d y W a y RentonAveS SE204thW ayWMercerWay CoalCr e e kPkwySESEMayValley Rd OakesdaleAveSW140thAv e S ENE 3 rd S t140thWaySE NewcastleGolfClub Rd S 133rd S t LakemontBlvdSEUV900 UV515 UV900 UV169 UV515 UV181 UV167 UV167 §¨¦405 §¨¦405 §¨¦405 H o n e yCreek BigSoosCree k Unna medBorenCreek SpringbrookCreekM aplewoodCreekG ypsyCreekR o l l i n g H illsCreekGinger Cr eekKenn yda l eCr e e k M ola s s e s C re e kJohnsCreek Panth e r CreekUnna m e d B l a c k R i v er Long M arshCreekLo w er GarrisonCreekMayCreek M adse n C re ek MillCreekGreenRiverCed arRiver´ Su rface Water Utility | G IS | Prin t Date: 10 /10 /20 18 Stormwater Facility RetrofitStormwater Facility RetrofitStudy MapStudy Map 0.5 0 0.5Miles Lake WashingtonLake Washington ?>Pond (12) UT Tank (37) Basin City Limits AGENDA ITEM #7. g) AB - 2670 City Council Regular Meeting - 06 Jul 2020 SUBJECT/TITLE: Applicant Resolution/Authorization for the Panther Creek Barrier Removal Talbot Road South Project RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: Jared McDonald, Surface Water Utility Engineer EXT.: 7293 FISCAL IMPACT SUMMARY: At this time there is no fiscal impact. The Applicant Resolution/Authorization is being requested for a Recreation and Conservation Office Grant application. The amount of funding requested in the grant is $412,500 with a matching component of $137,500 from the Surface Water Utility Fund. This fund has an adequate unencumbered balance to fund the grant match. If awarded, the grant w ill be submitted to Council for review for approval. SUMMARY OF ACTION: The Surface Water Utility is pursuing a Brian Abbott Fish Barrier Removal Board grant to design the removal of the Panther Creek fish barrier at the Talbot Road South crossing. The barrier is caused by a 36 -inch corrugated metal pipe that discharges the stream flow 7 feet above Panther Creek. As noted, this funding will be used to design a fish passable crossing for Panther Creek at the Talbot Road South Crossing. The grant application requires an Applicant Resolution/Authorization be approved by Council. EXHIBITS: A. Applicant Resolution/Authorization B. Resolution STAFF RECOMMENDATION: Approve the Applicant Resolution/Authorization for the Brian Abbott Fish Barrier Removal Board grant application. AGENDA ITEM #7. h) Applicant Resolution/Authorization Organization Name (sponsor) ______________________________________________________________________________ Resolution No. or Document Name________________________________________________________________________ Project(s) Number(s), and Name(s)___________________________________________________________________________ This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS, grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; NOW, THEREFORE, BE IT RESOLVED that: 1.Our organization has applied for or intends to apply for funding assistance managed by the Office for the above “Project(s).” 2.Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Project contact (day-to-day administering of the grant and communicating with the RCO) RCO Grant Agreement (Agreement) Agreement amendments Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. AGENDA ITEM #7. h) 3.Our organization has reviewed the sample RCO Grant Agreement on the Recreation and ConservationOffice’s WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge that if offered an agreement to sign in the future, it will contain anindemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. 4.Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorizedrepresentative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 5.Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 6.Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of our organization. 7.Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorizedrepresentative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executesthe Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall beconclusively deemed to be executed with our authorization. 8.Any grant assistance received will be used for only direct eligible and allowable costs that arereasonable and necessary to implement the project(s) referenced above. 9.[for Recreation and Conservation Funding Board Grant Programs Only] If match is required for thegrant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cashmatching share commitments to this project should they not materialize. 10.Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only requestpayment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grantreports, or other responsibilities are complete. 11.[for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to inwriting by our organization and the Office. We agree to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of Rights” for other than fee acquisitions (whichdocuments will be based upon the Office’s standard versions of those documents), to be recorded on the title of the property with the county auditor. Our organization acknowledges that any property AGENDA ITEM #7. h) acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. 12.[for Development, Renovation, Enhancement, and Restoration Projects Only–If our organization ownsthe project property] Our organization acknowledges that any property owned by our organization thatis developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the Agreement or an amendment thereto. 13.[for Development, Renovation, Enhancement, and Restoration Projects Only–If your organization DOESNOT own the property] Our organization acknowledges that any property not owned by ourorganization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. 14.[Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds from theCritical Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian Protection, or Urban Wildlife Habitat grant categories; Aquatic Lands Enhancement Account; or the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Board approved grant] Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. 15.This resolution/authorization is deemed to be part of the formal grant application to the Office. 16.Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that ourorganization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed ________________________________________________________________________________________________________ Title ________________________________________________________________ Date _____________________________________ On File at:___________________________________________________________________________________________________ This Applicant Resolution/Authorization was adopted by our organization during the meeting held: (Local Governments and Nonprofit Organizations Only): Location:___________________________________________________________________Date:___________________________ Washington State Attorney General’s Office Approved as to form _______________________________________________ 2/13/2020_____________________ Assistant Attorney General Date You may reproduce the above language in your own format; however, text may not change. AGENDA ITEM #7. h) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR A BRIAN ABBOTT FISH BARRIER REMOVAL BOARD PROJECT TO THE RECREATION AND CONSERVATION FUNDING BOARD AS ESTABLISHED BY RCW 77.95.160 FOR THE PANTHER CREEK BARRIER REMOVAL – TALBOT ROAD SOUTH PROJECT. WHEREAS, the Public Works Stormwater Utility is pursuing a Brian Abbott Fish Barrier Removal (“BAFBRB”) grant to remove the Panther Creek fish barrier at the Talbot Road South crossing (“Project”); and WHEREAS, the barrier is caused by a decaying 36” pipe that outfalls seven feet above Panther Creek; and WHEREAS, under provisions of the BAFBRB, state grant assistance is requested by the City to aid in financing the cost of designing the fish passable crossing for Panther Creek at the Talbot Road South crossing; and WHEREAS, the City considers it to be in the best public interest to complete the project described in the application; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City intends to apply for funding assistance managed by the Recreation and Conservation Office (“RCO” or the “Office”) for the above “Project.” SECTION II. The City authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the Project: AGENDA ITEM #7. h) RESOLUTION NO. ________ 2 Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Project Manager (Civil Engineer III) – Jared McDonald, PE Project contact (day-to-day administering of the grant and communicating with the RCO) Project Manager (Civil Engineer III) – Jared McDonald, PE RCO Grant Agreement (Agreement) Mayor – Armondo Pavone Agreement amendments Mayor – Armondo Pavone Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. Mayor – Armondo Pavone The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION III. The City has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office’s WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. The City understands and acknowledges that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if the City’s representative/agent enters into an Agreement on the City’s behalf. The Office reserves the right to revise the Agreement prior to execution. AGENDA ITEM #7. h) RESOLUTION NO. ________ 3 SECTION IV. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the City for their assigned role/document. SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on the part of the City. SECTION VI. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. SECTION VII. The City further understands that prior to the City’s authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior to execution of the Agreement(s), confer with the City’s authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. The City also acknowledges and accepts that if the City’s authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with the City’s authorization. SECTION VIII. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the Project. SECTION IX. If match is required for the grant, the City understands that the City must certify the availability of match at least one month before funding approval. In addition, the City AGENDA ITEM #7. h) RESOLUTION NO. ________ 4 understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. SECTION X. The City acknowledges that if it receives grant funds managed by the Office, the Office will pay the City on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Office after the City incurs grant eligible and allowable costs and pays them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. SECTION XI. The City acknowledges that any property owned by the City that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or the Office in writing and per the Agreement or an amendment thereto. SECTION XII. The City certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. SECTION XIII. This resolution/authorization is deemed to be part of the formal grant application to the RCO. SECTION XIV. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises and obligations set forth herein. AGENDA ITEM #7. h) RESOLUTION NO. ________ 5 PASSED BY THE CITY COUNCIL this _______day of _________________, 2020. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of ________________, 2020. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES:1851:6/23/2020 AGENDA ITEM #7. h) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR A BRIAN ABBOTT FISH BARRIER REMOVAL BOARD PROJECT TO THE RECREATION AND CONSERVATION FUNDING BOARD AS ESTABLISHED BY RCW 77.95.160 FOR THE PANTHER CREEK BARRIER REMOVAL – TALBOT ROAD SOUTH PROJECT. WHEREAS, the Public Works Stormwater Utility is pursuing a Brian Abbott Fish Barrier Removal (“BAFBRB”) grant to remove the Panther Creek fish barrier at the Talbot Road South crossing (“Project”); and WHEREAS, the barrier is caused by a decaying 36” pipe that outfalls seven feet above Panther Creek; and WHEREAS, under provisions of the BAFBRB, state grant assistance is requested by the City to aid in financing the cost of designing the fish passable crossing for Panther Creek at the Talbot Road South crossing; and WHEREAS, the City considers it to be in the best public interest to complete the project described in the application; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City intends to apply for funding assistance managed by the Recreation and Conservation Office (“RCO” or the “Office”) for the above “Project.” SECTION II. The City authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the Project: AGENDA ITEM # 9. a) RESOLUTION NO. ________ 2 Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Project Manager (Civil Engineer III) – Jared McDonald, PE Project contact (day-to-day administering of the grant and communicating with the RCO) Project Manager (Civil Engineer III) – Jared McDonald, PE RCO Grant Agreement (Agreement) Mayor – Armondo Pavone Agreement amendments Mayor – Armondo Pavone Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. Mayor – Armondo Pavone The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION III. The City has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office’s WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. The City understands and acknowledges that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if the City’s representative/agent enters into an Agreement on the City’s behalf. The Office reserves the right to revise the Agreement prior to execution. AGENDA ITEM # 9. a) RESOLUTION NO. ________ 3 SECTION IV. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the City for their assigned role/document. SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on the part of the City. SECTION VI. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. SECTION VII. The City further understands that prior to the City’s authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior to execution of the Agreement(s), confer with the City’s authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. The City also acknowledges and accepts that if the City’s authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with the City’s authorization. SECTION VIII. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the Project. SECTION IX. If match is required for the grant, the City understands that the City must certify the availability of match at least one month before funding approval. In addition, the City AGENDA ITEM # 9. a) RESOLUTION NO. ________ 4 understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. SECTION X. The City acknowledges that if it receives grant funds managed by the Office, the Office will pay the City on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Office after the City incurs grant eligible and allowable costs and pays them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. SECTION XI. The City acknowledges that any property owned by the City that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or the Office in writing and per the Agreement or an amendment thereto. SECTION XII. The City certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. SECTION XIII. This resolution/authorization is deemed to be part of the formal grant application to the RCO. SECTION XIV. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises and obligations set forth herein. AGENDA ITEM # 9. a) RESOLUTION NO. ________ 5 PASSED BY THE CITY COUNCIL this _______day of _________________, 2020. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of ________________, 2020. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES:1851:6/23/2020 AGENDA ITEM # 9. a)