HomeMy WebLinkAbout09/13/2011 - Minutes ' � �
City of Renton
Board of Park Commissioners
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Meeting Minutes
September 13, 2011
4:30 p.m. — City Hall — 7t" Floor Conferencing Center
1. CALL TO ORDER
In Attendance
The following were present:
Members: Larry Reymann, AI Dieckman, Mike O'Donin, Cynthia Burns, Marlene
Winter
Staff: Terry Higashiyama, Jennifer lorgenson, Leslie Betlach, Tim Williams,
Bonnie Rerecich, Vanessa Dolbee, Robin Robertson
Chair Larry Reymann called the September 13, 2011, meeting to order at 4:30 p.m.
Roll call was taken; Troy Wigestrand and Tim Searing were absent. AI Dieckman
moved to excuse the absent members, seconded by Mike O'Donin, all were in favor,
motion carried.
II. APPROVAL OF AGENDA
Mike O'Donin made a motion, seconded by Cynthia Burns, to remove item under Item
X from the agenda and approve the agenda as amended. All were.in favor, motion
carried,the September 13, 2011, agenda was approved as amended.
II1. APPROVAL OF MINUTES
A motion was made by Marlene Winter and seconded by Mike O'Donin to approve the
July 2011, minutes as written, all were in favor, motion carried. The minutes were
approved as submitted.
IV. DISCUSSION/ACTION ITEMS
AI Dieckman wanted to know if park restrooms were open at this time of the year and
commented that the restrooms at Riverview were not available during a recent event.
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Park Board Minutes •
September 13, 2011
Page 2 of 6
Terry explained there had been a power outage in the general vicinity during that time
and the general utilities infrastructure had failed because of that. Once staff became
aware of the situation,temporary portable facilities were ordered and delivered to
the sites.
Marlene asked for an update on the Jones Park restroom renovation and commented
that the faucets are extremely difficult for anyone to use. Terry responded that the
renovations are not yet scheduled, but staff would certainly look into the situation and
order new faucets for the interim.
Marlene stated she was happy to say that the yellow lines on the trails are having the
desired effect on the users and the trails have become much safer because of them.
Terry thanked her for the comment and advised that some of the yellow markings
already need to be re-painted.
Marlene also wanted to let staff know that she has been going through the draft PRO
Plan and stated the Hillcrest special needs joint-use park concept "really rocks." Terry
responded that she is scheduled to meet with the School District to work out the
details and that it is truly an exciting opportunity for the community.
V. BOARD COMMUNICATIONS
Mike O'Donin has received many public comments giving kudos for moving the bikes
off of the Cedar River walking trail and onto the designated bike lanes in the lower
Cedar River Trail system near the stadium, making it safer and much more pleasant for
the walkers to use.
Larry Reymann commented that there will be a lot of corporate activity in various
forms getting involved with the salmon runs this year along portions of the upper
Cedar River that will be visible to the citizens over the next few months.
Mike O'Donin wanted to know what entity is responsible for cleaning up the
waterways. Terry replied that ultimately it falls to the Department of Fish and
Wildlife, but City staff will step in and remove debris from time to.time, and they did
so during the National Day of Service last week while they were removing invasive
weeds along the river bank. In special circumstances, other government agencies may
also become involved.
VI. CITY COUNCIL COMMUNICATION
Terry wanted the Board to know that during the Monday Council Meeting of
September 12, 2011,the VFW (Veterans of Foreign Wars) presented opposition
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Park Board Minutes
September 13,2011
Page 3 of 6
against the Central Renton neighborhood group's proposed raised bed garden. She
went on to say this was in the planning process and it is not "a done deal" and the
Board would be advised of such a plan as it is being refined.
VII. DISCUSSION/ACTION ITEMS
Risk Mana�ement Report
Robin Robertson, Risk Management Director, presented a 2010 "5021nsurance Fund"
report that was shared with Council earlier in the year. She went through the
PowerPoint slides and explained the comparisons for the previous five and ten years
for property, personal injury liability, and worker's compensation claims. She noted it
is her primary responsibility to ensure the safety of the City's assets while lowering its
overall risks and insurance cost burdens.
During the question and answer period, she clarified that the City is self-insured
through the Washington Cities Association at a much lower cost than if the City were
to go through a private broker. She markets the City's plan every five years to ensure
that we are getting the best rates possible. The City's Workman's Compensation
claims are handled through a third-party administrator.
In closing, Ms. Robertson was happy to say that, in spite of the recent annexations
which might have increased the City's liabilities,the claims have been decreasing in
terms of quantity, severity, time-loss, and overall costs for the recent years.
VI11. ADMINISTRATOR'S REPORT
Leslie announced there will be a celebration event at Liberty Park on Saturday,
September 24, from Noon until 4:00 p.m., for the basketball court improvements
funded from the Jamal Crawford Foundation donation. She explained Jamal Crawford
and his representatives contacted the City to make a donation to the City by
resurfacing the basketball courts at Liberty Park, adding four new goal posts with
backboards and rims,two new bleacher pads with bleachers, and logos, plus its
maintenance for ten (10)years. She further explained that Jamal Crawford is a
National Basketball Association star and he 'grew up' on Renton's Liberty Park courts
and wants to give back to our youth and the City. Leslie assured the Board that the
invitations will be coming soon, and to mark the event on their calendars.
IX. OLD BUSINESS
Parks, Recreation and Natural Areas Plan
Terry shared her appreciation to the team of Vanessa Dolbee and Leslie Betlach for
their efforts and the quality of the Draft Parks, Recreation and Natural Areas Plan.
Several members echoed those comments. Leslie went on to say copies of the draft
plan are also available for viewing at the sixth floor front counter of City Hall, in the
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City of Renton •
Park Board Minutes �
September 13,2011
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City Clerk's office on the seventh floor, at the two libraries, and on the City's web site.
Leslie presented an overview of the Plans' various elements and noted the Board
members were already quite familiar with it so there was no need to take time to
delve deeply into its content at this point. Instead, she provided a PowerPoint
presentation that showed the title of each chapter and she briefly went over those
objectives.
There are seven goals (objectives) in alphabetical order. These came out of the
information that had been gathered throughout the process and now provide a basis
for the long-term vision of our City.
Goal G is a new element, and inspired the revised name for the document so it better
reflects what represents a "natural area."
There are two types of recommendations in the document. The first pertains to
system-wide planning and the second deals with community planning areas.
She closed the presentation by stating the Planning Commission will be reviewing the
document when they meet on Wednesday, September 23, 2011.
Cynthia Burns voiced a concern on the prioritization of items. It appears to her that
conflicts will exist between infilling and improving existing facilities first, versus
creating new parks. Leslie responded that filling in the gaps can be something as
simple as re-configuring how a current facility is being used, or adding a new program.
Cynthia likes the idea of using a thematic approach for our physically challenged
youth.
Marlene expressed kudos for the tremendous efforts and achievements in putting this
document together and Larry Reymann added that it is, indeed, a stellar job.
Accreditation
Tim Williams handed out a copy of the Commission for Accreditation of Park and
Recreation Agencies National Accreditation's Standards document and explained that
Kris Stimpson is the City's lead person spearheading our efforts and she is now down
to 22 Standards left to complete out of 144 in the self-assessment portion of the work.
Tim noted the thresholds for complying with the requirements consist of 36
Fundamental Standards, and a minimum of 92 (85%) of the remaining 108 standards
that need to be attained. Tim clarified that the City is once again complying with 100%
of the requirements.
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City of Renton . •
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September 13,2011
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He went on to say the visiting Accreditation Team will be here the first week of
December, arriving on December 5; working from December 6 through 8; and (eave on
December 9. The visiting team will consist of three individuals: the Lead, William
Tschirhart, Business Services Manager, from Kettering (OH) Parks, Recreation and
Cultural Arts; followed by Brenda Roosa, Recreation Center Supervisor, from Green
River(WY); and Heidi Sims, Recreation Superintendent, from Hobbs (NM). We will
host a reception for them at the Senior Center on Thursday, December 6, and would
like the Board members to join us in welcoming them to Renton. Your invitations will
be emailed to you.
Renton was the first city in the State to pass the CAPRA accreditation process and this
will be our 15-year Accreditation Anniversary. The City of Bellevue is the only other
city in the State that has also received accreditation status.
AI Dieckman would like to see the CAPRA Accreditation decal on all of the City's
vehicles as it is a true status symbol of the quality of services the Community Services
Department provides to the public.
X. OTHER COMMUNICATION
Bonnie Rerecich reported on several upcoming events and presented a Thank-You
card that she had received from RECS for the recent use of Liberty Park for their
annual Field Day Event. (Note: This item was removed from the agenda at the
beginning of the meeting.)
She reminded everyone that Councilman King Parker's retirement party will be held at
the Renton Senior Activity Center on Sunday, September 25, from 1:00 p.m. to 4:00
p.m. and the reservation deadline is this Friday, September 16. Tickets are $40.00
each and the money received will be split and donated to three of King's favorite
charities.
A Bridging the Gap Resource Fair is scheduled for October 1, 2011, at the Pavilion
Event Center,from 10:00 a.m. to 2:00 p.m. The intent is to provide citizens with a
complete regimen of services that includes education,job training, asset building,
homeownership, health services, and more. Karen Bergsvik with our Human Services
Division is responsible for putting this together.
Leslie Betlach spoke about the new Encroachment Homeowner's Guide (tri-fold
brochure)that will soon be mailed out to property owners adjacent to the City's park
lands. This is an informational tool for homeowners to use to help guide them should
they have any issues in this realm. In the event of an ongoing encroachment problem,
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September 13,2011
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it will be used as a basis for corrective action.
Tim Williams announced the Mid-Year Conference and Trade Show, sponsored by the
Washington Recreation and Park Association, will be held on Wednesday, October 19,
2011 at the Washington Conference Center in Seattle.
Tim went on to let everyone know that the Fall issue of What's Happening... is now
available for distribution and on-line.
The final announcement was the grand opening of the newly remodeled Library
Lounge at the Senior Activity Center scheduled for Tuesday, September 27, at 10:30
a.m. Everyone was encouraged to join the festivities.
INFORMATION
Status Report
As time was running late, Leslie announced that the discussion on the Status Report
would be carried over to the next meeting.
Leslie Betlach announced that she and Vanessa Dolbee would be reviewing comments
on the Parks, Recreation and Natural Areas Plan next week and they would appreciate
receiving any additional comments by next Wednesday.
XII. ADIOURNMENT
A motion was made by Cynthia Burns, seconded by Marlene Winter,to adjourn the
September 13, 2011, meeting at 6:09 p.m. All were in favor, motion carried, meeting
adjourned.
Signat
NEXT REGUlAR MEETING
� October 11, 2011 @ 4:30 P.M.
City Hall Conferencing Center--7th Floor
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� ITY F RE T �
C O N ON
BOARD OF PARK COMMISSIONERS
SIGN-IN SHEET
DATE: September 13, 2011
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502 Fund — Insurance Review
2010
■ Liability Claims
■ Property
■ Autt}
� Unempioyment
■ �Narkers' C�n°�pensa�tian
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502 Fund
The 502 Fund pays the City's insurance, including:
❑ Workers' Compensation/Self Insured/All associated costs
❑ WCIA Premiums and all associated claims costs
❑ Arthur Gailagher—
✓ WC Excess Liability
✓ Airport Liability
✓ Boiler/Machinery
✓ UST Pollution
✓ Bonds
❑ Other associated costs are paid from the 502, such as
unemployment claims, legal research, auto repairs, property
damage, service fees, benefits, salaries, professional services and
more
2
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� � • 09/13/2011
' S02 Insurance Fund History
Total paid (all 502 costs):
2006 = $2,663,210
2007 = $2,549,615
20�8 = $2,632,�99
2009 = $3,355,528
2010 = $3,181,738
Avera�e 2006-2010 = $2,876,478
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WCIA CLAIMS
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WCIA Snapshot
Clairr�� Co�ts + 1N�'��t �r��rr�ium = �"at�l fi��r�t
(reserved ancJ�pertt�
2006 : $1,358,360 (80) + $441,980 = $1,800,340
2007: $324,291 (63) + $363,450 = $687,741
2008: $270,714 (77) + $373,165 = $643,579
2009: $631, 870 (69) + $357,406 = $989,276
2010: $268,876 (70) + $353,129 = $622,005
Average No. of Claims Filed: 71.8
Average Annual Claims Cost: $570,822
w/o 2006 claim$311,821 5
5
� � 09/13/2011 .
Cla i ms Status (Zoo6-ioso�
Claims Opened Currently Open
2006: 80 1
2007: 63 1
2008: 77 4
2009: 69 13
2010: 70 13
Total: 359 32
8.9% of the WCiA claims are currently open
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Cla i ms by Type 2006-2010
Auto Liability 66 = $458,228
Errors/Omissions 9 = $78,604
General Liability 235 = $2,257,714 �-�c= $962,711)
Public Safety 49 = $116,473
Total 359 $2,911�O1�S (-LC= $1,616,015)
Average per claim =$4,501.43 minus LC
Average Auto Liability= $6,942
Average General liability= $4,096 minus LC
�
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� � 09/13/2011
S Year Look
# of Claims Value %
200 $0 55%
63 Under $1000 17%
54 $1000 - $5000 15�0
12 $5001 - $1�0,000 4%
17 $10,0�1 - $30,000 5%
9 $40,000 - $100,000 2%
4 Over $100,000 1%
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Value of Open Claims
'�i Year # Open Value �reserved�
2006: 1 $ 60,000
2007: 1 $ 124,901
2008: 3 $ 36,500
2009: 13 $ 501,100
2010: 8 $ 125,686
Tot�l: 26 $ 848,187
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Top Ten Claims by Cause
2006 - 2010
30
25
20
15
10
5
0 -
i��`o� ��`ro`e �e��� a����\` ��'�e�a �re� L°��`O\ a�`�� cJ���� a�ro\e
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Claims by Department
2006 - 2010
160
� 140
1�0
100
80
60
40
20
0
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ee�� � �� Q�� 4o�e Q�� a�� �e � y�` P\ �`�
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'� � 09/13/2011 _
Liability Claims $60,000 & Over (345claimstotal)
2006 - 2010
06-$1,295,003 Street Design PW
06-$60,000 PS Search Police
�7-$199,901 Sidewalk Defect PW
07-$124,545 Sewer Obstruction PW
08-$ 66,715 Construction PW
09-$255,000 Rear end Police
09-$85,000 Construction PW
09-$65,000 Sidewalk Defect PW
10-$71,038 Sewer Obstruction PW
12
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P ro p e rty C a i m s ($25,000 deductible)
Out of Pocket + Premium = Total Spent
2006: $77,908 + $202,520 = $280,428
2007: $138,464 + $217,075 = $355,539
2�08: $256,179 + $223,236 = $479,4�.5
2009: $348,152 + $228,551 = $576,703
2010: $311,876 + $246,972 = $558,848
Avera�e out of pocket 2006-2010 =$226,658
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2009 vs. 2010
� 2009: $348,152
— Street: $141,152 Pole damage, wire theft, guardrail
— Community Services: $110,000 Coulon Pier
— Misc claims
• Zo1o: $311,s�s
' — Street: $117,085- pole damage, wire theft, guardrail
— Wastewater: $98,920
— Misc claims
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3rd Party Damage 2010
� Autos, light poles, signal pole, buildings,
guardrails, fences, s�gns, power cables
• Recovered or Collected: $102,755
• Unrecovered: $22,784
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Auto C a i ms $25,000 deductible
Out of Pocket + Premium = Total
2006: $7,690 + $3.5,430 = $23,120
2007: $21,950 + $16,052 = $38,00�
2008: $29,431 + �1fi,223 = $45,654
2009: $109,311 + $16,223 = $125,534
2010: $105,714 + $12, 316 = $�18,030
Avera�e Out of Pocket 2006-2010 is $54,819
1s
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Parks Maintenance / Golf Course
WCIA Claims
WCIA Claims,
2p10
. WCIA Claims,
.
WCIA Ciaims, � � � � 2006
2009 • ' '
.
. .
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: �
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WCIA Claims, ��WCIA Claims,
2008 2007
19
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� � 09/13/2011 .
UNEMPLOYMEN
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. � � 09/13/2011
Unemployment Comparison
2006 - 2010
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
' $0
2006 2007 2008 2009 2010
21
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• � 09/13/2011 .
W RKE '
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CCJM PENSATION
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Self-Insured Workers' Compensation
Self-insurance is a unique program in which the employer
provides any and ail appropriate benefits to the injured
worker. : '
/�s a �el# insured employer, the Department of Labor & '� �
Industries oversees th� provision of beraefi#s #a ensure •
compiiance with its rules 2�nd regulations
The City hires a Third Party Administrator to process and
manage its workers' compensation claims. Currently, our
third party administrator is Berkley Risk. Berkley Risk is a
nationwide provider of integrated risk management services.
' 23
23
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Th i rd Pa rt Ad m i n istrative Fee �
v
_ _____ ____e___________ ____ _.
$45,000 F ---
� ---
$40,000 -' ,-- -
$35,000 ���- --
$30,000 "�� '`
, � -
$25,000 ?�- - ��'j
$20,000 � ;-
$15,000 �
r -
$10,000 � �
$5,000 'f --- � ---- ------ -
� --- --�
'� - ---- %
$� r ----- --- _.�..,- - ----� -- ----- i-- -�•----f
2006 2007 2008 2009 2010
24
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� � 09/13/2011
Workers' Comp Claim Types
• Indemnity Claim: A claim where the worker
is off work and being paid time—loss while
QfF work.
• Medical Only Claim: A claim where the
worker is receiving medical treatment and
is not off work but continuing to work.
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Costs in Workers' Compensation
� Indemnity Payments/Medical Bilis
• IME's-Independent Medical Evaluations
• L�gal Cos��
� Vocational �tehabilitation =
• Work Hardening = =
• Education
• Gas/Mileage
26
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WC Claims Payment History
20t�6: $696,000 PTD 65 claims
2007: $292,255 PTD 65 claims
2008: $650,549 PTD 108 claims
2009: $818,476 PTD 88 claims
2010 $56-2,415 PTD 93 claims
� 2�
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• • 09/13/2011
WC Claims by Department
2006-2010
40
35 0 2006
30
25
0 2007
20 t� 2008 I
15 - - II
10 - � 2009 ,
5 � 2010
0
. �,t��`�� ��o��� ��'��,� a��e�• �`�� ��� Q��� Q°\\G� �,'�e�� '�t��� .
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C,°�� �`o �o�
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• . 09/13/2011
WC Claims Cost Comparison
�_--- _.___-- --------- - ------- _-- - -_-_____ ____--_------ -
$450,000 -'
�_,_____.___�---_..__.___�___�.__..._._..__......__ --- --.--.._ ._. . _..
$400,000 I
--..__ - - - -- - - -- -- -
$350,000 � �,
$300,000 '
.....--------...-- � -- . .. ___ _- -- _— a Medical
$250,000
-- � Indemnity
$200,000 �
—__ ___. _ ____. � Expenses
$150,000 ----- ----
$100,000 "
$50,000 � -- - ��
1 �' ___ __"_ _
,
1 _'__' � '-'___ - %
' _.._ .__ � .._.>.���__�. _ ..�.�.�.�_.�. -.
$Q -f-- -r-- -------•-7 r �___ ___-_ �
2006 2007 2008 2009 2010
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• • 09/13l2011
TOP TEN WC CLAIMS
$300,000
S273,548
�
$250,000 '
�
4 #195,290�191,063
$2�,� i
� ;176,504
i =149,546�1q6,795 5146,1�8 j142,110
�1�:� � .��
$1�.� ��x:
! I ��
1 # ..3
$50,000 i
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Knee ' �
Multiple ��
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Low Back �
Head '�
Upper Entrem � �
Hand . `C
Finger �
lower Extrem N Q
Trunk O �
Foot � `C
Leg � �
Chest/Heart N �
a� 0 '�
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Upper Back O �
No injury Q
Nedc �
Low Entrem �
Pelvis � �
Lung � '
Internai Organ �� I,
Toe � ,
Unclassified � ''
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Ca use of I n j u ry 2006-2010
160
140
120
100
8U
6t�
40
20
0
fd.� �a� �;c,`� i�� �ti� �o� Lo'` gQ JQ' ,��� �.e Jc"� o�'o �'� ti3� ea �5 �y`'
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5 OJe�e+ �P�o`� Q' `,c� � O�c�c�-e
32
32
� • 09/13/2011
. '�
City Worker by Age �
140 �
120 1�8
109
100
� .
53
60
40
20
7
0
Younger 25-29 �0-34 35-39 40-44 45-49 50-54 55-60 Over 60
than 24
33
33
• � 09/13/2011
Parks Maintenance/Golf Course
� WC Claims
2010 2006
2009 4 Claims 5 Claims
5 Claims 2007
7 C�aims
2008
13 Claims
34
34
� • 09/13/2011
Parks Maintenance/Golf Course
Medical Claims Indemnity Claims
2Q20, 1 �pp6,2 2010,3 ���3
2009,4 < t .. Z007,3 2009,1
2008,6 2007,4
2008,8
35
35
• � 09/13/2011 ''
Parks Maintenance / Golf Course
#of Medicai Total Paid # of Indemnity Totai Pald
�nly Claims Medical+Expenses Claims Ir�demnity+Expenses
2006 2 $541.32 3 ., $i6,�9$.42
200� 3 �4,�:3�.n� 4 �9�����1.��
zoos s �s,��ai;� s �������.�a
200'9 4 $8,155�03 3. $4,7�S.�t6
2010 1 $2,458.74 3 $49,084.28
36
• 36
. • 09/13/2011
Parks Maintenance / Goif Course
I n j u ries by Body Pa rt
5
4
3
� �ZC�S
� �y � ■'�Op7
�2aQ8
� � y L L � L .�c �, � � L ,� �2009
�° �
m '� �a � u� �c Q �a � Y °-; a � ■2010
_ _ � 3 o f- � �
N `G 0� G�
o a c.
m �, _
� °' � a
� � �
�
�
37
37
• � 09/13/2011
. C�THER COVERAGE
city of �`�� °�,
� "i�"�` ` c-(�`-• ,,� .. , -�.r-�. � a �.. +
�`��. �'� � �) , � ����� � �� � ,
�_,,.�.., .,.n,, .,�.,M�,&r.:.,�; ,.�a�.,. .,.a� ..�:•�rw;`-,,,�J' j���,o�
38
� • 09/13/2011
502 - Other Premiums/Coverage
s6o,000 - -____._________.__ ____ __._��_ _.___._
$5o,00a -
,--------- --------- ------__ -- --- -------
$40,000 ' ■ WC Excess
; — ---- ----- ---�Ai rp o rt
$30,000 I'
--------- _.w.__-- ---- ----
� Boiler-Machinery
$20,000 ? ---
■ UST Pollution
$10,000 � ` � Crime
$0 .,�..� _T__ __T�-'_.�___ ^�-��_�.T�"
2006 2007 2008 2009 2010
39 I
. � 09/13/2011
Other Coverage Claim History
2.5
■ UST/Pollution
2
■Gr�me
�.�
■Airport
�
■8o1ler& Machinery
OS
■ Excess Workers
� � Compensation
2004 2005 2006 2007 2008 2009
40
40
� • 09/13/2011
New Safety Policy/Programs
• in 2010 we wrote and revised safety policies
• Hazardous Energy Contro) / L07'O
• Resp�ratory Protection
� H�t V1/c���s
• Fa1! Pro�ec��on
• C�r�f�ned 5pace
• Use of City Vehicles
� Accident Review Board
• Personal Protective Equipment/PPE
41
41
� i 09/13/2011 ,
. Looking Forward
� 5 YEAR SAFETY TRAINING CALENDAR
• Annual safety inspections of buifidings
• Safety Committee established M�ssion and Goals
• C�-eat�ng a Citywi�e sa#�ty publication - „Sa#e#y Cc�r�er"
� Qt���er�y �;5��er Saf��ky�t�r" no��ination pr�gr��
• "��er� lr�j���' �r�grar� Plann�ng
• Re�eat injury counseling
� Noise testing
• Establish "Accident Review Board"
• On-line defensive driving course through NSC
4z I
42 'I
, ,
, � � 09/13/2011
Our Goal
Making Renton the
"Safest Piace to Work in Washington"
43
43
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COMMISSION FOR ACCREDITATION OF
PARK AND RECREATION AGENCIES
NATIONAL ACCREDITATION
STANDARDS
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- Fourth Edition -
Revised Apri12009
Sponsored by
National Recreatiion and Par�Association
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Created by the
Commission for Accreditiation of Park and hecreation Agencies
Revised April�.009
Copyright OO 1994, 1996, 1998, 2001,2003, 2009 by the 1Vational I�ecreation and Park Association
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TABLE OF CONTENTS
NoTE:Standards marked with a star(�k) are fundamental standards,
and are required of all agencies seeking accreditation.
Introduction...................................................................................................................................v
1.0 Agency Authority,Role and Responsibility........................................:................................ 1
'*1.1 Source of Authority • 1
1.1.1 Public Authority/Policy Body , 1
1.1.�, Citizen advisory boards/committees 2
1.1.3 Responsibilities of Approving Authority,Chief Administrator,and Staff 2
1.� Jurisdiction �
*13 Mission 3
�k 13.1 Agency Goals and Objectives 3
13.2 PersonnelInvolvement . 3
1.4 Policies,Rules and Regulations,and Operational Procedures 4
�k'1.4.1 Policy Manual 4
�*1.5 Agency Relationships 4
1.5.1 Operational Coordination and Cooperation Agreements 5
2.0 Planning...................................................................................................................................6
2.1 Overall Planning Function within Agency 6
�k 2.2 Involvement in Local Planning 6
.23 Planning with Regional,State,Federal and Non-government Agencies 7
* 2.4 Comprehensive Plan 7
2.4.1 Trends Analysis 7
2.4.2 Community Assessment 8
2.43 Community Inventory 8
2.4.4 Needs Index g
' 2.5 Feasibility Studies g
�k'2.6 Strategic Plan 9
2.7 Site Plans 9
2.8 Historical,Cultural and Natural Resource Management Plan 9
2.9 Community Involvement 10
� 3.0 Organization and Administration.........:............................................................................. ll
�k 3.1 Organizational Structure 11
3.1.1 Statement of Purpose for Each Organizational Component 11
*3.2 Administrative Policies and Procedures 11
3.2.1 Administrative Offices 12
3.2.2 Support Services 1�
�* 3.3 Communication System 12
* 3.4 Process for Public Infortnation,Community Relations,Marketing 13
3.4.1 Public Information Statement 13
3.4.1.1 Public Information and Communi P�elations Responsibility 14
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3.4.� Community Relations Plan 14
3.4.3 Marketing Plan 1�
3.43.1 Marketing Position Responsibility l�
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�k 3.5 Management Information Systems 16
3.5.1 Application of Technology 16
� 3.6 Records Tvlanagement Policy and Procedure 16
3.6.1 Records Disaster Mitigation and Recovery 17
4.0 Human Resources.......................................................................................................:......... 18
�' 4.1 Personnel Policies and Procedures Manual 18
* 4.l.l Code of Ethics 18
4.1.2 Recruitment Process 19
*4.1.3 Equal Employment Opportunity and Workforce Diversity 19
4.1.4 Selection Process 20
4.1.5 Background Investigation 20
4.1.6 Employee Benefits 20
4.1.7 Supervision 20
4.1.8 Compensation 21
4.1.9 Performance Evaluation 21
4.1.10 Promotion �2
4.1.11 Disciplinary System 22
4.1.12 Grievance Procedures 23
4.1.13 Termination and End of Employment 23
*'4.2 Staff Qualifications 23 I
'�k'4.3 Job Analysis and Job Descriptions 24
�k 4.4 Chief Administrator 24
4.5 Physical Examination 25
4.5.1 Workforce Health and Wellness 25 �
4.6 Orientation Program �S 'i
4.6.1 In-Service Training Function � 25
4.6.2 �mployee Development 26
4.63 Succession Planning � 26
4.6.4 Prafessional Organization Membership 26
4.7 Volunteer Management 27
4.7.1 Utilization of Volunteers 27
4.7.2 Recruitment,Selection,Orientation,Training,and Retention 27
4.73 Supervision and Evaluation 27
4.7.4 Recognition 28
4.7.5 Liability Coverage 28
4.8 Consultants and Contract Employees 28
5.0 Financial Management.........................................................................................................29
�r 5.1 Fiscal Policy 29
* 5.1.1 Fees and Charges 29
- 5.1.2 Acceptance of Gifts and Donations 29
5.1.3 Governmental Grants 30
5.1.4 Private,Corporate,and Non-Pro�it Support �0
�r 5.2 Fiscal Management Procedures 30
5.2.1 Authority and Responsibility for Financial Management 31
5.2.2 Purchasing Procedures 31
5.2.2.1 Emergency Purchase Procedures 31
*S 3 Accounting System 31
5�3.1 Financial Status Reports 32
5.3.2 Position Authorization 32
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5.3.3 Fiscal Control and Monitoring 32
�k' S.3.4 Independent Audit 33
*5.4 Annual Budget 33
5.4.1 Budget Development Participation 33
5.4.2 Budget Recommendations 34
� 5.5 Budget Control 34
5.5:1 SupplementaUEmergency Appropriations 34
5.5.2 Inventory and Fixed Assets Control 34
6.0 Programs and Services Management..................................................................................3�
* 6.1 Recreation Programming Plan 35
6.1.1 Program and Service Determinants 35
6.1.2 Participant Involvement 36
6.13 Self-Directed Programs and Services 36
6.1.4 Leader-Directed Programs and Services 36
6.1.5 Facilitated Programs and Services 36
6.1.6 Fee-Based Programs and Services 37
6.1.7 Cooperative Programming 37
* 6.2 Objectives 37
6.3 Program Evaluation 38
�* 6.4 Outreach to Underserved Populations 38
6.5 Scope of Program Opportunities 38
6.6 Selection of Program Content 39
6.7 Community Education for Leisure 39
6.8 Program and Service Statistics . 40
7.0 Facility and Land Use Management...................................................................................41
7.1 Acquisition of Park and Recreation Lands 41
7.2 Development of Areas and Facilities 41
7.3 Defense against Encroachment 41
7.4 Disposal of Lands 42
' * 7.5 Maintenance and Operations Management Plan 42
7.5.1 Facility Legal Requirements 42
7.5.2 Preventive Maintenance Plan 42
7.53 Recycling 43
' 7.6 Fleet Management Plan 43
7.7 Agency-Owned Equipment and Property 43
�' 7.8 Natural Resource Management and Environmental Stewardship 44
7.9 Environmental Sustainability 44
7.10 Maintenance Personnel Assignment 44
7.11 Capital Asset Depreciation and Replacement 45
8.0 Public Safety,Law Enforcement and Security..................................................................46
�ki8.� Laws and Ordinances 46
* 8�.2 Authority to Enforce Laws by Law Enforcement Officers 46
83 Law Enforcement Officer Training 47
'* 8.4 Public Safety and Law Enforcement Role of Agency Staff 47
�8.4.1 Staff Liaison to Law Enforcement Officers 48
8.4.2 Public Safety and Law Enforcement In-Service Training for Staff 48
8.4.3 Handling of Disruptive Behavior 48
8.4.4 Traffic Control,Parking Plans,and Crowd Control 49
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�.4.5 Handling of Evidentiary Items 49
�k 8.5 General Security Plan 49
�.6 Emergency Management Plan $0
� �8.6.1 In-Service Training for Agency Staff 50
�.0 Risk Management.................................................................................................................�1
'* 9�1 Risk Management Plan �1
9.1.1 Statement of Policy �1
9.1.r2 Risk Management Operations Manual �2
9.1�,.1 Accident and Incident Reports 52
9.1.3 Personnel Involvement and Training 52
9.2 Risk Manager j3
10.0 Evaluation and Research....................................................................................................�4
�* 10:1 Evaluation Analysis 34
10.1.1 Position Responsibility for Evaluation 54
10.2 Experimental and Demonstration Projects 55
10.3 Staff Training for the Evaluation of Programs,Services,Areas and Facilities 55
10.4 Quality Assurance �(
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; Introduction
The Commission for Accreditation of Park and Recreation Agencies(CAPRA)Standards for National
Accreditation provide an authoritative assessment tool for park and recreation agencies. Through
compliance with these national standards of excellence,CAPRA accreditation assures policy makers,
department staff,the general public and tax payers that an accredited park and recreation agency has been
independently evaluated against established benchmarks as delivering a high level of quality.
Every park and recreation agency,whatever its focus or field of operation,is rightfully concerned with
the efficiency and effectiveness of its operations. With the importance of park and recreation programs
and services to the qualiry of life,each agency has an essential role in the lives of the people it serves.
CAPRA accreditation is a quality assurance and quality improvement process demonstrating an agency's
commitment to its employees,volunteers,patrons and community.
Accreditation Process
Accreditation is based on an agency's compliance with the 144 standards for national accreditation. To
achieve accreditation,an agency must comply with a1136 Fundamental Standards,which are indicated by
the * icon in this publication,and at least S�%of the remaining 108 standards(92).
CAPRA accreditation is a five-year cycle that includes three phases,development of the agency self-
assessment report,the on site visitation,and the Commission's review and decision. The on�site visitation
follows the agency's development of its self-assessment report. If accreditation is granted by the
Commission at its meeting following the on site visit,the agency will develop a new self assessment
report and be revisited every five years. Within each of the four years between on site visits,the agency
will submit an annual report that addresses its continued compliance with the accreditation standards.
The complementary. publication, CAPRA Accreditation�Iandbook, sets forth in detail the accreditation
process and procedures.
I�nderstanding Standards
A standard is a statement of desirable practice as set forth by experienced professionals. In evaluating an
agency for accreditation,the standards are a measure of effectiveness using the cause and effect
("if...then")approach. If one acts in a certain way,then it is expected that there will be a certain outcome.
In practice,if an agency complies with a given standard,then it is expected that the agency's operations
related to that standard will be positively affected. Viewed holistically,if an agency complies with the
vast majority of the standards(i.e.,all fundamental standards and at least�5%of the remaining),then it is
understood that the agency.is performing a quality operation. Standards enable evaluation by comparing
what is found within an agency operation to what is accepted by professionals as desirable practices.
These standards are not a quantitative measure of the local availability of funds,lands,personnel,etc.and
should be distinguished from other types of standards which address specific elements,such as open
space standards,which are population-based,and playground equipment standards,which are product-
based.These qualitative standards for accreditation are comprehensive,dealing with all aspects of agency
operations.
The standards provide an effective and credible means of evaluating a park and recreation agency's
overall system. The standards apply to all park and recreation systems,inasmuch as they are considered
to be the elements for effective and efficient operations. Most agencies administer both park and
recreation functions;however,some agencies only administer recreation programs and services,not park
systems,and others only administer park systems,not recreation programs and services. Additionally,the
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jurisdictional structure of agencies differs throughout the country,with many agencies operating under
�' municipal authority,while others operate under county,park district,or other structures. Further,the
standards apply to agencies of all sizes in terms of personnel,budget,and population served. It is
recognized that each community is unique and may meet the standards in differing ways.
$istory of CAPRA Standards for National Accreditation
A forerunner of the CAPRA standards was a document titled,Evaluation and Self-Study of Public
Recreation and ParkAgencies,first issued in 1965. The standards in the document were initially
determined by leading professionals in the Great Lakes District of the then National Recreation
Association. Eight years later,in 1972,a statewide study in Pennsylvania encompassing thirty municipal
park and recreation departments resulted in the document being updated and revised;and,after twenty
years,it was replaced by the CAPRA standards.
The CAPRA standards were developed by a special committee initiated in 1989 by the American
Academy for Park and Recreation Administration(AAPRA)and the National Recreation and Park
Association(NRPA). The standards and accreditation process were field tested at park and recreation
agencies of vatying charaoteristics. In 1993,the Commission for Accreditation of Park and Recreation
Agencies was established to implement and administer the accreditation program. Since then,the
CAPRA standards have been reviewed and revised several times,notably in 1996,2001,and 2009.
In 1998 work was begun to adapt the accreditation program to military recreation. An Army version of
the standards,developed by the Army,was approved in 1999 and a representative of military services was
added to the'Commission board. In 2007,the Department of Defense proposed a revised set of military
standards that applies to all military services;and was approved by the Commission in 2008 for use by all
military services. The military accreditation standards are available as a separate document.
About the Commission
The Commission for Accreditation of Park and Recreation Agencies is a thirteen-member board
composed of representatives from:
• American Academy for Park and Recreation Administration(4 representatives)
• National Recreation and Park Association(4 representatives)
• Intemational City/Council Management Association(1 representative) ,
• Council of State Executive Directors(1 representative)
• American Association for Physical Activity and Recreation(1 representative)
• National Association of County Park and Recreation Officials(1 representative)
• Armed Forces Recreation Society(1 representative)
The Commission is administratively sponsored by the National Recreation and Park Association,but acts
with independence and under its own authority in determining accreditation standards and conferring
accreditation of applicant agencies.
Using this Publication
This publication includes all of the CAPRA standards for national accreditation. Standards are ordered
numerically by section. Each section covers a specific component of,or within,an agency's operations.
The numerical ordering of standards is hierarchical and the relationship of the standards is identified by
the numerical order(i.e.,3.4.1.1 is a sub-standard of 3.4.1,which is a sub-standard of 3.4).
Additionally,a Commentarv section is included for each standard in order to provide further explanation
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or direction to the agency regarding the standard. Commentary always relates to the standard under
which it is located and is used to support,not replace,the standard.
Further,a SugQested Evidence of Com lip ance section is included for each standard in order to identify
acceptable means of demonstrating compliance with a standard. It is important to understand that these
are only suggestions and that other evidence may be more appropriate for a given agency and standard.
The burden of proof regarding compliance rests with the agency. Where appropriate,an agency is
encouraged to provide more than one proof of compliance for a standard.
Resources
More information about CAPRA national accreditation,including how to apply for accreditation and the
list of currently accredited agencies,is available online at www.nrpa.or�/capra or by contacting:
Commission for Accreditation of Park and Recreation Agencies
c/o National Recreation and Park Association
22377 Belmont Ridge Road
Ashburn,VA 20148
Tel(703)�58-21�0
Fax(703)858-0794
E-mail capra@,nrpa.org
An additional resource is the publication,Management of Park and Recreation Agencies. This
publication is based in part on the CAPRA'standards and covers in detail best management practices for
managing a park and re:,reation agency. This publication is available through the�IRPA store at
www. a.org.
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� ACCREDITATION EXCELLENCE: . .
� � Gainesville Parks and Recreation
� By J. Melvin Cooper, CPRP, Director
As a parks and recreation professional,you know that you have a qualified hardworking �
staff, excellent programs, great customer service, and well-maintained parks and -
facilities. So how do you educate the citizens you serve that you are doing your
best...that you are effectively spending their hard earned tax dollars? How do we as an
industry measure credibility? How do we stand apart from the increasing number of
competitors in what is now the business of recreation?
Eight years ago, as our agency wrestled with these issues,we.saw the seal of National
Accreditation as a lofty goal, one that- if attained -could indeed provide us that symbol
of validation. Yet for an already overworked staff, it would be no easy task. At that time
�
we did not have every policy and standard required by CAPRA in place. Nevertheless,
we knew what we had to do as individuals and as a team to meet those standards. More
importantly,we knew-that once reached—accreditation would be invaluable in
providing benchmarks to gauge.how we conduct our business.
No one in our organization will ever.forget the overwhelming sense of pride we felt upon
receiving accreditation in March of 2000. Learning that we were the only agency to have �
passed all 153 standards was an accomplishment beyond our imagination.
Arguably, the road to accreditation could be considered long and arduous. A strong
commitment is needed from every member of your organization. Our staff spent
countless hours reviewing policies, developing procedures, and compiling
� documentation. However, the rewards that come out of this process are immeasurable.
I � � � � r
' Our diligence over the last 5 years to reach and exceed the standards set by CAPRA
paid off during our recent re-accreditation process. The paiicies and procedures
. developed and now in piaca have guided s#aff in cos#-effective division management.
lnsightFu!self assessment of our operatians has sparked ongoing internal review that is
evident in what is naw our business-like approach to planning. .
Like mast of you, our agency strives every day ta inspire a passion for parks and
recreation and to provide quality programs and facilities.We advocate recreatian as a
dynamic component that improves hea(th; enhances the livability of our communi#ies,
preserves precious resources, prevents crime, and attracts business. We network with
. elected afficials to shape public policy. We confiront changing demographics and
compete€or customers and funding.We partner in the spirit of coaperation and shared
vision. Being rtationally accredited adds credibility to these effarts, Et is at� ho�ar worn
' with pride by each member af our staff, board of directors, and local governrnent. It
reflects a level of professionalism, efficiency and effectiveness of operations worthy of
our communi#y's high praise. (t is a tool to promote the excellence of our programs and
serviees. It is an instrument that has altered perception and improved our image.The
CAPRA logo is proof ta our customers that we do what we say, and we do it well.
###
� �
A SPECIAL EVENT HONORING
� � I
I
Sunday, September 25, 1 to 4 p.m.
Renton Senior Activity Center
211 Burnett Ave. N
Food and beverages provided
Join us for a special celebration to honor King Parker's many years of service to the Renton
community. He is retiring from the Renton City Council at the end of this year after serving for 12
years. King has served on dozens of local boards and committees in Renton through the years, and
has been instrumental in helping our community grow into one of the region's leading cities.
�_�;,:
All proceeds will be donated to three
of King's favorite charities:
• Renton Technical College Foundation
• Communities In Schools of Renton�
• The Renton Community Foundation
.�
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Reservation Deadline 9/16
�` ' ' -, Please reserve today,
'�`�, ��'�� :�;�' space is limited!!
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******�****���******�*********�**�***********�***�********�***�*******�*******��**
Please send your reservation and/or check to:
Renton Community Foundation, PO Box 820, Renton, WA 98057
Phone: 425.282.5199
For more information, email denislaw@comcast.net
CONTACT NAME: PHONE:
ADDRESS:
NUMBER OF TICKETS: @$40 each OR AMOUNT OF DONATION: $
ATTENDEES:
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Community Services Qepartment
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Rentan Seniar Activity Center ���, � �, �� f,/y ,�- :8,����
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Renton WA 98057 425-430-6633
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Octob�r i9, 2011 • WA Conf�rence Center, Seattle
�
•
WRPA Mid-Year Conference&Trade Show Table of Contents
Wednesday,October 19,2011 Conference Overview........................... 3
. Schedule-At-A-Glance.......................... 4
. Schedule of Activities........................... 5
' ' Social&Silent Auction.......................... 10
Sponsors............................................... 10
- Convention Center Information........... 11
WRPA Mid Year Committee
Conference Chair:Courtney Brown-Shoreline
Washington Recreation WRPAPresident:RayTowry-Ephrata
WRPA Executive Director:Brit Kramer-WRPA
�'Park Association Rick Bruya-Auburn
Jeff Grover-Fircrest
Exhibitors Registered by Aug 25, 2011 Katie Herzog-Mercer Island
Northwest Playground Equipment DaveJohnson-Tukwila
Party OutFitters Andrea Clay-Pierce County
Ewing Brock Milliern-Seattle
Allplay Systems Teresa Nishi-Renton
Sarah Olson-Lynnwood
SiteLines Park& Playground Equipment loanna Puthoff-Sammamish
Advantage Fitness Products Tammy Rankins-Edmonds
Musco Katie Sanford-Shoreline
RJM Design Group, Inc.
ORB Architects, inc. Conference Educafion Committee
Field Turf
Fun Rent Kim Best-Cheney
Marty Boggs-Redmond
Precor Commercial Fitness Shelley Brittingham-eellevue
Conference Schedule Barb Brock-Eastern Washington University
Courtney Brown-Shoreline
9:00 am-10:15 am Opening Keynote Lori Cummings-Everett
Tannley DeVincent-Maple Valley
10:15 am-10:45 am Trade Show Opening Lona Graves-Puyallup
10:45 am-Noon Breakout Sessions Katie Herzog-Mercer Island
David Hurn-Ellensburg
Noon-1:00 pm Lunch Program Brenda Kramer-Seattle
Noon-2:00 pm Trade Show Michelle Larson-Enumclaw
� Garin Lee-Kent
2:00 pm-3:15 pm Breakout Sessions Brian Levenhagen-Kent
3:15 pm-3:45 pm Trade Show Finale Bridget O'Connell-Si View
Joanna Puthoff-Sammamish
3:45 pm-5:00 pm Breakout Sessions lessi Richardson-Sammamish
5:00 pm-6:30 pm After Hours Social&Silent Auction Euan Robertson-Everett
(on-site) Nate Robinson-Tukwila
Social Sponsored by Clarissa Ruston-Auburn
Sarah Sandquist-Redmond
Northwest Pl�y�round Angela Simmons-Spokane County
Jennifer Spane-Pierce County
Equipment, Inc. Colin Walker-Bellevue �
Timothy Williams-Renton
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. � �
WRPA Mid-YearConference & Trade Show
Wednesday, October 19, 2011
Washington State Conference Center
(new location)
; ; ,�� ,; �; ; : . , ; 8th & Pike, Seattle, WA
i i ; ,'t i ' j 2 �'�,t'�, �
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Twice a year we get together in a BIG way!
The Mid-Year is our premier fall training bringing together the park and recreation
community for a spectacular one day event...with all the bells and whistles.
Choose from fifteen different breakout sessions and explore the newest supplier
products and services at our diverse trade show. '
. i
Conference Overview
Lobb 102 202 204 205 301 302 305
OPENING KEYNOTE
9:00- Choose Your Attitude,Create Your Life
10:15am Eileen Soisson
Room 301/302
10:15-
10:45am
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10:45- -�`� '`�� Fear,Panic&
Noon ;�'�, -�� . `F PublicSpeaking
Registration ' � �'.'
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�'f':. . ��"'n _
Open "` �
4.s�
Noon- 730am-
2:00 m S:OOpm
" WhaYs Next?
2:00- � ''�� Beyond �verviewof FutureTrendsin �
WWRP Grant
3:15pm ,�- :� Volunteers Parks& -
Program Recreation
3:15-
3:45 m
' �''" " Cultural
iY ?�g;'',+,{�., .
3:45- ���' qµt Competency in Managing
x=.�,: :.s';��- ,
S:OOpm �;,:, ourChanging Upward
�;����`;�=' . ' Communit
5:00-
630 m
Session General Sessions �'ark I�G�tii'rxes•`
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Eileen Soisson,Choose Yaur Attitude,Create Your Life Roorn 301
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►Marketing Your Facilities,Programs&.Events Raorn ].02
�. �Spraypark Design,Development,Operatians and Maintenance Roorn 202
I�•� Sustainable Landscapes:Traditianal Methods and Modern Technology . Raom 204
1►Your Development and Academic Outcomes -Are They Aligned? Room 205
Fear,Panic&Public Speaking Raom 301
►Custamer Services Matters -A Lott Roam 342
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I.=-Take a Hikei Llowntown Seatde's Hidden Spaces and Public Places Raom 305
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►Community Bu�lding Through the Arts Roorn 102
: Maintaining Your Synthetic Turf Fields . � Roorn 202
Beyand Valt�nteers. Creating a Comnnunity-�Nide Culture af Civic Engagement Room 2Q4
C}verview af WVV12P Grant Program and Creative Ways to Identify Funding Matches Raom 205
►'I'ackling Problems and Conflict Roonn 301
What's I`�Text? Future Trends in Parks and Recreation Room 302
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! It's a Zoa Out There! Maintenance Strategies for High�olume Facilities Room 2Q2
Cultural Competency in Qur Changing Community Roorn 2Q4
►You Have a Skatepark- Now What? Roorn 205
Managing Upward Raom 301
' M►Running Races:Race Planning Fram Start to Finish RQo��Q�
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' , f � O , i, . \ E r � , �;,`. i SESSION I
� � � - ! �' � � � � � � '-' 10:45am - Noon
S chedule of Activities
Room 102 !i
� Presenter: Lisa Rhodes,Special Events Administrator,
KEYNOTE City of Redmond; Sarah Olson,Marketing Supervi-
sor,City of Lynnwood;Kristen'Ihompson,Graphic
9:00 am - 10:15 am Designer&Owner,InSweet Violets
ChooseYourAttitude,CreateYour Life Marketing is one of the most important aspects of any
business,large or small. An effective strategy can give
your city a major edge in this increasingly competitive
market. But what exacdy does"marketing"mean and
Keynote Speaker: how does it affect our community programs,rentals,
Eileen Soisson,President, and events> Join us as we explore new ways to market
The Meeting Institute and brand your rental facilities,services,and special
" �`` events. Speakers will review past and present market-
Room 301/302 ing materials to show how small changes make a BIG
'� ,� di$erence to�your bottom line.
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- a=` Presenters: Mazk Brands,Partner,Landscape Archi-
tect,Site Workshop;Curtis Hancock,Project Man-
If you've ever woken up on the wrong side of the bed, ager,Metro Parks Tacoma
this session is fory ouu! Sure,we're all allowed to have
a bad day every now and then,but having a bad at- Sprayparks have been growing in popularity in re-
titude all of the time can be cosdy,especially in the cent years and have had a meaningful impact in local
workplace.Choosing the right attitude gives you a communicites. Recent advancements in mechanical
competitive edge in business and in life.In this session, systems and spray feature equipment have made these
you will learn the impact of choosing the right(and facilities more feasible to operate,but there is still
wrong) attitude and will be challenged to closely ex- uncertainty about the development costs and the long
amine your attitude.Learn skills you can use each and terin operations and maintenance commitment. The
every day to help you choose your attitude.It could speaker will share his experience in the development
just change your life! and implementation of several prominent sprayparks
around the Puget Sound. 'Ihese exainples will be used
to further explore spraypark systems,budgeting for
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these amenities,and the staffcosts related to ongoing to staff,and the collaboration and partnership that
operations and maintenance. Topics will also include provided a foundation for this program. You'll come
information on the current systems available including away with an understanding of the program compo-
sustainable designs that facilitate water conservation. nents essential for success including,program struc-
ture,partnerships,data access and sharing,family
�' t- `� `'� ° :: '`- engagement,and outcomes. A great program provid-
'&�`�'"'' t''"�" '"''"".' '"l� , ing a critical path to improving community and family
� . . . . - - _� -
Room 204 connections!
Presenters:Timothy A.Gallagher,Senior Associate, Fear,Panic&Public Speaking
RJM Design Group,Inc.;John Courtney,Principal,
RJM Design Group,Inc. Room 301
There are many ideas about � Presenter:Paul Kaftanski,Park Director,City of Ev-
what sustainability means. a � erett Parks and Recreation Department
A national movement to- � The reviews were excellent,attendance was stand-
ward a more environmen- " ��I ing room only and our members have asked that this
tally conscious definition is . �!��;� session be presented again! 1he reality is that pub-
emerging that acknowledges ; lic speaking continues to be the top fear of people
that our urban landscapes are worldwide.Our ability to verbally communicate our
important ecological systems thoughts in an effective manner makes all the differ-
which provide environmen- ence in persuading people to receive a message and
tal,economic and social consider an alternarive point of view 'This session
benefits to the greater corn- will engage and entertain and introduce you to the
munity. 'Ihis session includes fundamentals of ublic s eakin .Usin real life ex-
a discussion and com axison ,Tim Gallagher p p g g
P amples you'll learn tips to become more comfortable,
of traditional planning and design methods with mod- and more ef�ective and even enjoy being in front of an
ern design that incorporates technologies that increase audience...of any size!
environinental stewardship. This program is in line
with national programs that define urban landscape
sustainability and exemplifies an ongoing environmen-
tal commitment for design,development and manage- Room 302
ment of the green infrastructure of park landscapes. presenter•Sylvia Allen,Principal,Sylvia Allen Con-
sulting Sexvices _ __ ..,__�_ ;
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Outstanding customer service 4 ' � °
Room 205 doesnt just happen.It is the '
product of continuous,ongo-
Presenters:Jennifer Trygstad,Recreation Leader, ing training and reinforcement
Seatde Department of Parks and Recreation;Desiree to ensure that the highest
Tabares,Recreation Specialist,Seatde Department of standards are maintained.A �
Parks and Recreation;Kate Bainbridge,Recreation perfect example is the Disney ,
Specialist,Seattle Department of Parks and Recreation Company which created the
Explore the seven year journey of Seattle Parks and "gold standard"for outstand-
Recreatiods partnership with Seattle Public Schools ing customer service. Discover
in providing after school activities to an academic/ how Disney's customer service
outcome based middle school community. We will philosophy and employee training techniques can be
discuss organizational culture and change,impacts adapted to your organization. Session uses research
data and anecdotal examples to show the importance
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participate in the arts—and the more often they
participate—the more likely it is they will be involved
in other community activities. Attendance at live art
,4 d.,,, fj�� F ,..,4 ., �., events increases connections among people,while art-
� �: �i "I; r��~�:�� , �"'`��' making provides shared cultural experiences that help
�.
strengthen social ties. One example of a recent success
of good custorner service to the reputation and finan- is the City of Buriens Arts-a-Glow Lantern Festival
cial success of any organization. References are also and Procession. In just five short years event attcn-
used from the Nordstrom business philosophy and the dance has grown to over 1,000 people! Join us to learn
"flying fish"at Pike Place Market in Seattle. more about this unique cultural arts event and how .
the same priniciples and event model can be applied to
LUNCH &TRA.DE SHOW Your community. A hands on activity will be included!
Noon - 2:00 pm F - � _
Room 305 � � . ' . .. . �'.. , <t.. ,-
_._ . _ . __. _
Room 202
SESSION II Presenters:Erik Sweet,Principal,SLA Landscape
2:00 pm - 3:1�5 pm �chitecture;Mark Nichols,President,UBU Sports
Extending the useable life of your synthetic turf field is
� ""` "� """ �-� ""� "" " "� " � � �-" � "� "-� - "� - � � critical to keeping your faciities safe and playable. The
� �... , . . . ..,� . .., .�:....' ,
� '�' � ` �Y� �' ' � presenters will discuss the various aspects of maintain-
� �s a�.�,��. ' �'��s: .
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-- `` -="- � • �� ing your synthetic turf,including guidelines for when
1:15 to 3:15 PM,Meet in Room 305 and what to inspect,record keeping,best maintenance
Presenter:Guy Michaelsen,Principal,The Berger practices,proper equipment,and how not to void your
Partnership warranty. Bring your synthetic turf maintenance ques-
As we gather in the heart of Seattle to talk about tions as there will be time set aside for discussion.
parks and RECREATION,why not take a walk out- .
side the conference center and enjoy some of down- Beyond Volunteers:Creating a Community-
town Seattle's public places and hidden spaces.Seattle Wide Culture of Civic Engagement
Architectural Foundation tour guide Guy Michaelsen Room 204
will open our eyes to how we provide recreation,gath-
ering spaces,and escape to those who live and work Presenter:Shelly Shellabarger,Volunteer Program
downtown.Small public plazas,streetscapes and pri- Coordinator,City of Bellewe
vately owned spaces become critical to urban livability. In this climate of shrinking resources and expanded
The walk will visit some of these spaces and discuss expectation,it is even more important for agencies
the role of planning and architecture.Come prepared to make a concerted,deliberate effort to identi and
fY
to walk good distances,up and down hills! engage community resources.Learn seven steps that
This session is limited to 20�iarticipants. Please sign-uji will help you transform your volunteer program into
in advance at the registration desk. a community-wide network that fosters relationships
between the City and key stakeho�ders,provides op-
pbrtunities for partnerships,and helps you reach your
program goals.'lhis interactive workshop gives you
Room 102 tools and techniques to discover and m�imize com-
munity resources,and expand the scope of your civic
Presenters: Gina Kallman,Arts Supervisor,City of engagernent efforts. lhese concepts are directly ap-
Burien;Denise Henrikson,Artist,
plicable to specific programs as well as an agency-wide
Recent findings suggest that the more ways people philosophy.
.:�.! ._:i . t {�', f: , , , s` ; i�[�i i.('i'. . . . . 'i'. ,... .:i .'i�;`': ... .�i i;._. .i:_ . _.,i i �'f � , . !;�?i;i i:< , i`i i:� !'i
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Overv�iew of WWRP Grant Program and number of seniors in history,the country's ethnic mix
Creative Ways to Identify Funding Matches will change,the gulf between the haves and have-nots
Room 205 will grow,and public supported services will decrease.
'Ihese and other less apparent changes will substan-
Presenters:Joanna Grist,Executive Director,Wash- tially alter the recreation and leisure industry as we
ington Wildlife&Recreation Coalition;Doug Levy, �ow it. This session will explore the current research ,
WRPA Lobbyist,Washington Recreation and Parks and best-guess predictions of future trends and social
Association changes and try to predict the effect these changes will
The Washington Wildlife&Recreation Program have on the recreation programming and leisure needs
(WWRP) is a state grant program that provides funds and preferences of our communities.
to protect parks,wildlife habitat and working farms.
lhis session will provide an overvicw of the WWRP �
grant application process,including creative strate- SESSIDN III
gies to meet the matching fund requirement,keys to
advocating for your project,and highlights from some 3:45 pm - 5:00 pm
of the most successful grant applications. You'll also
get on update on where the WWRP programs is at
today and understand some of the critical outcomes of
the 20111egislative session. Room 102
Presenter:Tannley DeVincent,Park Facilities&
Lodge Manager,City of Maple Valley Parks&Recre-
Room 301 ation
Presenter:Eileen Soisson,President,The Meeting Public parks and recreation facilities face challenges
Institute . with private event rentals;especially when alcohol is
Woulddt it be great if our workplace was always involved.Learn strategies for dealing with renters that
harmonious?Actually,no! Problems and conflict are appear to be intoxicated and ways to effecrively handle
healthy and indicate d�e diversity of your talented these sometimes confrontational situations. Our focus
team,which most of the time serves to generate a will be on real facility situations and you are encour-
multitude of great ideas from a variety of viewpoints. aged to come with your rental story or dilemma.By
Occasionally though,the team play�rs need a referee the end of the session you'll have an understanding
to break up the brou haha.This fun,football-themed �f permits and licenses that must be posted during
session addresscs problems and conflicts within the events. You ll also be provided with samples of policies
workplace,as well as the"fumbles"that cause them. and procedures to take back to your own facility.
Participants will leave this session feeling more em- - - - - ..-- � -- ----- .
� , .. ,.n
powered to control conflict in an ef£ective,productive, ��'���'���:. r�-- . ���.'�`� ��:'� �w�< ;
� i
and upbeat manner. ���'��i�1�'�"ai.��.�s' �_. __ . , . _ . . ;
Room 202
What's Next? Future Trends in Parks and Presenter:David Selk,Horticulturist,Woodland Park
Recreation Zoo
Room 302 Join the Woodland Park Zoo's operations manager as
Presenter:Sylvia Allen,Principal,Sylvia Allen Con- he discusses the unique challenges of ma.intaining a
sulting Services facility that attracts over 1 million visitors each year.
The next twenty years will see incredible changes in . �"►e role of horticulture in a zoological setting,includ-
the U.S.- retiring Baby Boomers will create the largest ing unique requirements of choosing plants to comple-
ment displays and promote animal health,will be used
F �_, �:t;�:['I..�,.'?:i��i.�k�r�I:{'S`;6�1'�:���,� . � ,.. ..��i.� �'.. . .�r�ii. v . . .:f,i �.{.��,i • .�Lit S:� ....F;.-'i,E;Pit�:�7 v.� l��i ( �I
. • �
park programming including opportunities to mentor
young people and foster civic engagement.
�.,��;�;(� f��,i'�}as��� �:��;;�� .� ManagingUpward
( i'. t.- `
to illustrate several principles and practices that can be Room 301
applied to public parks and open spaces. These in- presenter:Eileen Soisson,President,'Ihe Meeting
clude maintenance practices for high volume facilities, jnstitute
the importance of landscaping to improve the overall
visitor experience,and strategies to reduce the use of Managing upward is something the folks at Dunder
chemical applications. Mifl�in have learned to do well!If your boss reminds
you of Michael Scott,or your relationship your leader
Cultural Competency in our Changing just isn't everything you'd like it to be,then this session
Community is a great place to begin.In this course,you will learn
how to adapt to your situation and grow from the
Room 204 experience.Empower yourself with tools to help you
Presenters:Terry Smith,Assistant Director,City of work inore cffectively with your supervisor so that you
Bellevue;Kevin P.Henry,Cultural Diversity Coordi- may enjoy personal achievement,accomplishment,and
nator,City of Bellevue success.Who knows,one day the Dundy Award might
The appearance of communities is changing,and go to you!
customers,clients and partners are becoming more
diverse.Organizations need a specific detailed plan
to address issues related to the increasingly�diverse
population and the social and cultural issues that stem Room 302
from demographic changes. Issus addressed will pr enter: oel Chan Events Coordinator Metro
es J g, ,
include discrirnination,bias,cultural insensitivity and parks Tacoma
the dangers of cultural blindness.lhis session will also
focus on cultural competency,which is essential to the Over the last decade we've seen a dramatic increase in
success of an organization,enabling it to be effective races,from 5ks to half marathons and even mud runs
and innovative in serving the public. and adventure races. Metro Parks Tacoma hosts a
number of these events and has developed a race plan-
ning model that can be applied to any agency large or
small. This presentation will include information on
Room 205 marketing,sponsorhips,infrastructure,logistics,bud-
geting and revenue. You'll also learn tips to develop a
Presenters:Nancy Chang,Program Coordinator, unique event that sets you apart from the rest of the
Redmond; Steve Gonzales,Recreation Specialist,City crowd. Not only will you have a first class event,you'll
of Bellevue also have a long-term source of revenue. Take your
A skate park is more than just a park amenity or a mark,get set...GO!
hangout;it provides a great connection to the youth
and teens in your community. This session will explore
opportunities to use your skatepark as a programming
tool to promote inclusion,intergenerational recreation SO CIAL &AUCTION
and the development of youth leaders. Programs from 5:00 pm - 6:30 pm I�
the City of Bellevue and Skate Like a Girl will be Level 3 Lobby �
used to illustrate many creative approaches to skate-
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Silent Auction
Dont miss the Silent Auction at this year's Mid-Yeas Conference and Trade Show The auction begins at
noon and runs until 5:30 pm. Stick around for the Social and the close of the auction to make sure you get
the winning bid.We have lots of great items to auction off including:
• Golf for 4 at Chambers Bay(site of the 2015 US open)
• Gift Certificate to Full Circle Organic Farms
• California Wine Basket
• Tickets for 2 to the Holiday Show of the Seattle Mens Chorus
• Brooks Running Shoes
• "Best of District"baskets
• ...and more added each day!
WRPA actively advocates for funding of local acquisition and development and is committed to advanc-
ing the parks and recreation field,promoting public support and increasing awareness of the necessity to
preserve,enhance,and utilize resources for a balanced lifestyle.All of the funds raised through this silent
auction will be used to support WRPA's work across the state.If you'd like to donate an item,product,or
service to be included in the auction,please contact Dave Johnson at dave�ohnsonC�tukwilawa.gov
,
Stay for the S ocial...Stay For the Fun!!! ,
After the educational sessions wrap up,join us for a fun eve-
ning from 5:00 pm—6:30 pm at the Conference,Center for
drinks,appetizers and games!We'll have ping pong,fooseball
and Party Outfitters will be there with their latest and greatest
equipment to go with the"Let's Get Physical"theme! Dont �; �'
get stuck in traf�c---stay and network and dont forget to bid
on your favorite auction item,as the silent auction will close at
5:30pm.See YOU there!! '�� *
Social Sponsored by Northwest Playground Equipment
�Ihank You to �ur Sponsors!
Northwest Pl�y�rround �
:1!l�l�I��[�R'F��p�'''"�
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E�ipment, jnc. : : : _ �
our ay
Northwest Playground Allplay Systems Precor Commercial Fitness
Equipment,Inc. Recognized as the 2011
lhank you for always supporting Washington State purchasing
WRPA! contract for steel composite
playgrounds.
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Washington State Conference +�enter ��
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�►irections and Park.ing
From I-5 Southbaund to From I-S Northbaund and I-90
Convendon Center Garage Westbound to Convention
(Prirnary Entrance on Sth Ave} Center Garage(Primary
•I-5 Southbound Entrance on$th Ave}
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•Steward 5treet Exit(#166 •I-5 Northbaund ,
•Left on Boren Ave •Madison Street Exit
•Right an Seneca Street (#164A)
•Right an 8th Ave •Right on Madison Street
-Garage e�ztrance is on your •Left af 8tli Ave
right •Garage entrance is on your
right
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For more infarmation visi� vvwvv.wsctc.com ar
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