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HomeMy WebLinkAbout320-01"R POLICY & PROCEDURE Subject: Index: HUMAN RESOURCES & RISK CLASSIFICATION SERIES MANAGEMENT Number: 320-01 (replaces 300-60) Effective Date Supersedes Page Staff Contact Approved By 9/25/2020 8/19/2015 Page 1 of 3 Ellen Bradley-Mak A�_ 1.0 PURPOSE: 2.0 3.0 4.0 To establish a policy and procedure for classification series that permits departments to hire at the entry level and, through training and/or additional education, makes it possible for the employee to meet the requirements for non-competitive promotion to a higher level in the series. Classification series can be established when it is difficult to find qualified candidates for experienced or journey level positions in the local labor market or when it is to the advantage of the City to train employees in specialized procedures and practices. ORGANIZATIONS AFFECTED: All departments/divisions (excludes Civil Service positions) REFERENCES: Policy & Procedure #300-16 - Probation Period Policy & Procedure #320-06 - Compensation & Pay Plan In difficult recruitment situations or when special training needs have been identified, a classification series may be established at the request of the department and with the approval by the Human Resources & Risk Management (HRRM) Administrator. A list of current classification series is shown below: Accounting Assistant I, II, III, IV Assistant Planner, Associate Planner, Senior Planner Assistant City Attorney, Sr. Assistant City Attorney Benefits Analyst, Sr. Benefits Analyst Business Systems Analyst, Sr. Business Systems Analyst City Clerk Specialist I, II Civil Engineer I, II, III Communications Specialist I, II Economic Development Specialist, Sr. Economic Development Specialist Employee Relations Analyst, Sr. Employee Relations Analyst Engineering Specialist I, II, III Facilities Technician I, II Finance Analyst I, II, III, Sr. Finance Analyst Classification Series 320-01 Page 2 GIS Analyst I, II Golf Course Maintenance Worker I, II, III Judicial Specialist I, II Maintenance Services Worker I, II, III Network Systems Specialist, Sr. Network Systems Specialist Parks Maintenance Assistant I, II Parks Maintenance Worker I, II, III Payroll Technician I, II, III Program Development Coordinator I, II Program Specialist, Sr. Program Specialist Risk Analyst, Sr. Risk Analyst Service Desk Technician, Sr. Service Desk Technician Signal/Electronics Systems Technician I, II, III Systems Analyst, Sr. Systems Analyst Tax & Licensing Auditor I, II, Sr. Tax & Licensing Auditor Traffic Maintenance Worker I, II 5.0 DEFINITIONS: 5.1 Classification Series: A series of related job classes with an entry level and one or more additional levels requiring increasing amounts of knowledge, skills, abilities, training and/or education as the series progresses to higher levels. 6.0 PROCEDURE: 6.1 In cooperation with the HRRM Department, the hiring department will determine the level within the classification series for each recruitment. An employee appointed to an entry or intermediate level in the series may obtain additional education and/or take part in a training program provided by the department to increase their knowledge, skills, and abilities for future promotions. 6.2 When an employee has achieved the knowledge, skills and abilities, training and/or education to perform competently at a higher level in the series, the Supervisor can complete a Series Promotion Checklist certifying the employee has met the outlined criteria and send the completed checklist to the HRRM Department for final approvals. The employee may be promoted to the proper level without taking part in a competitive process. The HRRM Department will notify the employee, supervisor, Local 2170, payroll, and other interested parties regarding the appropriate effective date and correct pay rate for an employee promoted in a classification series. 6.3 The salary for an employee promoted in a classification series will be set following the same guidelines as a promotion outlined in Policy & Procedure #320-06 Classification Series 320-01 Page 3 Compensation & Pay Plan. The next step increase, if the employee is not at the top step in the new range, will occur one year from the date of promotion in the series. 6.4 Upon promotion in a classification series, an employee will be placed on probation and will be formally evaluated as outlined in Policy & Procedure #300-16 during the new probationary period. The probation period will be six months from the date of promotion. 6.5 If there are more than two levels in a classification series, additional promotions may be processed in the manner outlined above. 6.6 A classification series promotion is not guaranteed. If the department determines there is not a need for a higher classification based on current workload, tasks, and projects, an employee will not be permitted to promote to a higher classification at that time.