HomeMy WebLinkAbout100-19POLICY & PROCEDURE
Subject: Employee Emergency
Notification and Usage Policy
Index: Emergency Management
Number: 100-19
Effective Date:
1/20/2021
Supersedes:
N/A
Page:
1 of 2
Staff Contact:
Deborah Needham
Approved By:
1.0 PURPOSE:
In the event of an emergency, having a method of contacting City of Renton staff is vital.
This capability will be met with an internal notification platform, such as CodeRED.
2.0 ORGANIZATIONS AFFECTED:
All divisions and departments.
3.0 REFERENCES:
Renton CEMP
Renton COOP
RCW 42.56.230
RCW 38.52.577
Renton Policy No. 100 – 05, Public Records Act
4.0 POLICY:
4.1 To ensure timely internal emergency notification and warning, the city will
include the following information in a secure emergency notification database:
employee name, city-provided cellular device number, city-provided email
address, and desk phone number. Employees may add personal emergency
contact information to this database voluntarily. Any personal contact
information and employee name will be removed from the database upon
separation from the city.
4.2 Alerts to city employees will only be sent for emergency purposes, as required,
to protect voluntarily provided personal information under RCW 42.56.230. No
employee with access to this protected information shall use it for any purposes
outside the scope of the Public Records Act, see also RCW 42.56.230 and
38.52.577.
Employee Emergency Notification and Usage Policy
p. 2
5.0 DEFINITIONS:
5.1 Emergency Purposes: To alert city staff of the imminent or perceived imminent
threat to life safety of employees within City facilities; to city property; or to city
operations.
6.0 PROCEDURES:
6.1 Authorized Users:
• Emergency Management staff will be trained to use CodeRED for emergency
notification purposes. Police Watch Desk staff utilize CodeRED for police
messaging purposes; in the absence of Emergency Management staff
availability, they may send out internal notifications to all staff via CodeRED.
• Emergency Management may deny a request to send an internal notification
if it does not qualify as an emergency notification as outlined in RCW
38.52.577.
6.2 Alert approval process
• In the event of a pre-planned alert or a hazard with sufficient preparation
time, approval for any internal notification message through CodeRED will be
given by the Mayor and/or CAO (or their designee) according to the City of
Renton CEMP and COOP delegation of authority process.
• In the event of an immediate emergency situation, Emergency Management
may send out an alert themselves, or at the request of an Incident
Commander or department administrator, in order to alert staff of an
emergency.