HomeMy WebLinkAboutAdden 13WashingtonStateDepartmentofTransportationSupplementalAgreementOrganizationandAddressNumber13Perteet,Inc.505-5thAve.S.,Suite300OriginalAgreementNumberSeattle,WA98104CÁO-17-082Phone:(425)252-7700Project NumberExecutionDateCompletionDateMay1,2017December31, 2021ProjectTitleNewMaximumAmountPayableN.ParkAvenueExtensionSl,009,276DescriptionofWorkThissupplementistoprovideextraservicesaspartofthe finaldesignphasefortheParkAvenueNExtensionproject.TheseextraservicesincludeadditionalcoordinationwiththeCITY andwithprojectstakeholders,includingBoeing,SECO,andBNSF.Additionally,theseextraservicesinclude additionalright-of-waynegotiationsanddesignwork relatedtothesestakeholders.TheLocalAgencyofCityofRentondesirestosupplementtheagreemententeredintowithPerteet,Inc.andexecutedonMay1,2017andidentifiedasAgreementNo.CAG-17-082Allprovisionsinthe basicagreementremainineffectexceptasexpresslymodifiedbythissupplement.Thechangestotheagreementaredescribedasfollows:Section1,SCOPEOFWORK,isherebychangedtoread:SeeattachedExhibitA-13IISectionIV,TIMEFORBEGINNINGANDCOMPLETION,isamendedtochangethenumberofcalendardaysforcompletionoftheworktoread:NoChangeIllSectionV,PAYMENT,shallbeamendedasfollows:Theseadditionalserviceswillcauseanincreaseintheamountof$26,319foranewMaximumAmountPayableintheamountofS1,009,276.ThissupplementalsoincorporatesPerteet’sandsubconsultantsWSDOTAcceptedICRFYE 2019,attachedhereto.assetforthintheattachedExhibitA,andbythisreferencemadeapartofthissupplement.Ifyouconcurwiththissupplementandagreetothechangesasstatedabove,pleasesignintheAppropriatespacesbelowandreturntothisofficeforfinalaction.By:CityofRentonSignature%‘J%3Z..2Z2tDateBy:,1Perteet.Inc.(.onsultantSignatureDOTForm140-063Revised09/2005CAG-17-082, Adden #13-21
PARK AVENUE N EXTENSION -EXTRA COORDINATION AND DESIGN
Agreement with Perteet Inc.
*Time extension only
**SupplementS reallocates expense budget from Perteet to Casne Engineering
December15,2020
Supplement 6 reallocates labor and expense budget from Perteet to Abeyta &Associates for ROW acquisition efforts,and the design of Boeing’s driveway off of Logan at NE 7th St.This
reallocation is in lieu of completing 60-percent design for the portion of the road north of the BNSF right-of-way.
Supplement 8 reallocates labor and expense budget from Perteet to 1 Alliance for survey and basemap effort in the BNSF Trestle area.
Supplement 9 provides budget for Final Design of Boeing Duct Bank.
Supplmement 10 provides budget for Abeyta to prepare appraisal for BNSF cossing permit area acquistion.It also adds scope for HWA to perform boring in the BNSF trestle Ino
additional budget is requiredl
7.Supplement 11 provides budget for Final Design of Boeing access off of Logan Ave N near N 7th St.It reallocated $29,515 of previously approved survey work to the new 7th driveway area.
8.Supplement 12 provides budget for additional coordination with SECO,ROW descriptions,and additional design elements requested by SECO and Boeing.
9.Supplement 13 provides budget to split out the 7th St driveway for construction by Boeing,adding in vault rehab on Logan,a final 100%submittal,and additonal project coord.
Exhibit “A”
Summary of Payments
Supplement Supplement Supplement Supplement Supplement
Supplement Supplement Supplement
Supplement Supplement Supplement
Basic Agreement
#1*#2 #3 Supplement #4 5**#9***Supplement #7 #8 ‘#9 #9 #11’#12*ft339 Total
Directtalary Cost $46,162.00 $-$4,906.00 $83,30000 $-$17,306.00)$63,130.97 $12,283.001 $6,460.00 $748.00 $9,817.00 $10,843.00 $13,203.00 $228,980.97
Overhead lincluding
Payroll Additives)$84,911.00 $-$9,025.00 $153,222.00 $-$113,439.00)$116,123.11 $14,198.00)$11,883.00 $1,415.00 $18,577.00 $20,518.00 $24,441.00 $422,478.11
Direct Non-Salary Costs $2,450.00 $-$S4,176.00 $129,211.00 $-$23,083.00 $50,161.00 $7,211.00 $12,378.00 $6,331.00 $53.00 $-5)15,550.00)$269,504,00
Fiaed Fee $14,772.00 $$1,570.00 $26,656.00 $-$12,338.001 $20,201.92 $1730.001 $2,067.00 $239.00 $3,141.00 $3,470.00 $4,225.00 $73,273.92
Management Reserve $11,360.00 $$S,000.00 $39,000.00 $(8,733.001 $(31,588.OOl $-$-$15,039.00
Total $159,655.00 $-$74,677.00 $392,389.00 $-$-$288,617.00 $-$32,788.00 $-$-$34,831.00 $26,319.00 $1,009,276,00
File (ocotion:Y:\Contract Administroiion\Controcts\Renton\20)60266_Pork Ave\Supp 13_12-15-2O2O\Pork-Ave-N_Scope_Supp-13..2020-12-15.docx
Exhibit“A-13”ScopeofServicesParkAvenueNExtension—FinalDesignPhaseExtraCoordinationandFinalDesign(#13)December15,2020CityofRenton5055THAVENUES,SUITE300PERTEETSEATTLE,WA98104Settercommunities,bydesign800.615.9900206.436.0515
PARKAVENUENEXTENSION-EXTRACOORDINATIONANDDESIGNAgreementwithPerteetInc.December15,2020DuringthetermofthisContract,PerteetInc.(CONSULTANT)willperformprofessionalservicesfortheCityofRenton(CITY),asdetailedbelow:INTRODUCTIONTheprojectwillconstructimprovementstoextendParkAvenueNfromtheexistingintersectionwithLoganAvenueNnorthwardtoconnecttotheSouthportsitenowunderconstruction.ThepurposeoftheroadwayextensionistoprovideaconnectiontotheSouthportdevelopmentandrelievecongestiononLakeWashingtonBoulevard.GENERALSCOPEOFSERVICESThissupplementistoprovideextraservicesaspartofthefinaldesignphasefortheParkAvenueNExtensionproject.TheseextraservicesincludeadditionalcoordinationwiththeCITYandwithprojectstakeholders,includingBoeing,SECO,andBNSF.Additionally,theseextraservicesincludeadditionalright-of-waynegotiationsanddesignworkrelatedtothesestokeholders.ServicesnotincludedinthisscopeofservicesarespecificallyexcludedfromthescopeoftheCONSULTANT’sservices.TheCONSULTANTassumesnoresponsibilitytoperformanyservicesnotspecificallylistedinthisscopeofservices.IfagreedtoinwritingbytheCITYandtheCONSULTANT,theCONSULTANTshallprovideOptionalServices.OptionalServicesarenotincludedaspartoftheBasicScopeofServicesandshallbepaidforbytheClientinadditiontopaymentforBasicServices,inaccordancewiththeCONSULTANT’sprevailingfeescheduleasagreedtobytheCITYandtheCONSULTANT.AttheCITY’srequest,theCONSULTANTmaybeaskedtoprovideenvironmentalsupportand/orconstructionmanagementservices.TheCONSULTANTreservestherighttoshiftfundswithintheContractbetweentasks,andbetweenmembersoftheCONSULTANTteamduringtheprosecutionofthework.Currentlyonlylocalagencyfundswillbeusedintheplanning,design,and/orconstructionoftheproject.TheCONSULTANTwilluseproceduresoutlinedintheWSDOTLocalAgencyGuidelines(LAGManual)duringdevelopmentoftheproject.ThefollowingTasksfortheprojectareaffectedbythissupplement.Task1—ProjectManagementTask7—FinalPlans,Specifications,andEstimate(90%andFinal)Task13—BoeingN7thStreetDrivewayTask16—100%PS&EResubmittalOPTIONALSERVICESTheCONSULTANTmaybeaskedbytheCITYtoprovideOptionalServices.OptionalServicesthatmaybeperformedinclude:•Assistancewithpreparationofenvironmentaldocumentationandpermits•Assistancewithpreparationofgrantfundingpackages•AssistanceduringBiddingbyBoeing•ServicesduringConstructionFilelocation:Y:\ContractAdministration\Controcts\Rentan\20l60266_ParkAve\Supp13J2-15-2020\Park-Ave-N...Scope_Supp-13_2020-12-15.docx
PARKAVENUENEXTENSION—EXTRACOORDINATIONANDDESIGNAgreementwithPerteetInc.December15,2020ProvidingOptionalServiceswillrequireasupplementtothisagreement.TIMEFORCOMPLETIONNochangetothecurrentcontract.Task1—PrajectManagementReplacethefinalsentenceinitem1.4ProjectCoordinationMeetingsfromSupplementalAgreementNo.7withthefollowing:Assumethirty-six(36)meetingstotal.Task9—FinalStormwaterAnalysisandReportSupplementitem9.3FinalStormwaterTechnicalInformationReport(TIR)fromSupplementalAgreementNo.7withthefollowing:TheCONSULTANTwillrevisethe90%TIRtoincludetheN7thStreetDrivewayprojectareaandassociateddrainagerequirementreviewandanalysis.TheFinalTIRwillnotincludeworkrelatedtotheBoeingductbank,SECOaccessroadway(withinSECO’sparcel),orLoganAvenueNBoeingvaultremovals.Task13—BOEING7thStreetDrivewayReplaceitem13.3FinalDesignPlans,Specifications,andOpinionofCostfromSupplementalAgreementNo.11withthefollowing:13.3FinalDesignPlans,Specifications,andOpinionofCostTheCONSULTANTwilladvancethepreviouslypreparedplansforthe7thStreetdrivewaytoafinal(100%;readyforconstruction)designstage.InsteadofbeingcombinedwithotherPS&EdeliverablesfortheParkAvenueNExtensionprojecttobeconstructedbytheCITYcontractor,theN7thStreetDrivewayprojectsiteisanticipatedtobeconstructedbyBoeingunderaseparatecontract.ThePS&EmaterialsunderthistaskwillbeastandalonepackageforBoeingtoadvertiseandconstruct.MaterialsfortheBoeingN7thStreetDrivewaywillincludethefollowing:•(1)Cover11”x17”sheet•(1)AlignmentandControlPlansheetfornewdrivewayat1”=100’scalewhenplottedonan11”x17”sheet•(1)SitePreparationPlansheetillustratingpavementandlandscaperemovalareasalongwithTemporarySedimentationandErosionControl(TESC)measuresat1”=20’scalewhenplottedonan11”x17”sheet•(1)PavingandGradingPlansheetshowingproposeddrivewaypavingandgradingat1”=20’horizontalscalewhenplottedonan11”x17”sheet,includingadrivewayprofileshowingtheproposeddrivewaywith4:1horizontal-verticalexaggerationFi’eIocotio,rY-\ControctAdministrotion\Controcts\Renton’.2O16O266_PrkAve\SuppI3_12-15-2O2O\Pork-Ae-N_Scope_Supp-13_2O2O-2-15.docx
PARKAVENUENEXTENSION-EXTRACOORDINATIONANDDESIGNAgreementwithPerteetInc.December15,2020•(1)ChannelizationandSigningPlansheetshowingproposedchannelizctionchangestoaccommodatethenewdrivewayonon11”x17”sheet•(1)ElectricalPlansheetshowingproposedelectricalsystemelementsrequestedbyBoeingonon11”x17”sheet•(1)MiscellaneousDetails11”x17”sheetillustratingrevisedBOEINGsecurityfencedetails•(1)PlantingPlanandDetails11”x17”sheetshowingproposedplantingnearthenewdrivewayDeliverables:•CAD(.dwg)filesandelectronic.pdffilesoftheFinalplans(submittedtotheCITYandBoeing)•Three(3)copiesoftheFinalN7thStreetDrivewayplansset(halfsize,scaleasnotedabove)deliveredinhardcopyformtotheBoeingRentonbadgeofficeTask16—100%PS&EResubmittalTask16isaddedtotheagreement.TheCONSULTANTwillpreparetwonewelementsbasedonrequestsfromthelargepropertyowners:•PerarequestbySECO,theCONSULTANTwilldesignandincorporateintothe100%PS&EresubmittalpackageapowerandcommunicationsutilitytrenchalongthelengthoftheParkAvenueNExtensionalignmentwithintheBoeingandBNSFparcels.TheCONSULTANTwilladdadditionalplansheets(five(5)plansheetsareanticipatedtocovertheutility/trenchdesignanddetails.TheCONSULTANTwillalsodevelopandincorporatequantitiesandspecialprovisionsintothefinalopinionofcostandprojectmanual,respectively.•PerarequestbytheCITY,theCONSULTANTwilldesignandincorporateintothe100%PS&EresubmittalpackagereplacementsfortheexistingcurbrampsattheSEandSWcornersoftheParkAvenueN/LoganAvenueN/NSouthportDriveintersection.ThereplacementcurbrampswillbeADAcompliantandincludenewpedestrianpushbuttonsandpedestriansignaldisplays.•IfBNSFprovidesfurtherdesigncommentsafterthe100%reviewsubmittal,theCONSULTANTwillresolveBNSF’scommentsandrevisethecrossingdesignaccordingly.TheCONSULTANTdoesnotanticipatethatthesechangeswilladdanyadditionalplansheets,butprojectquantitiesandspecialprovisionsmaychange.Thereviseddesignwillbeincorporatedintothe100%PS&Eresubmittal.Additionally,theCONSULTANTwillrevisethe100%PS&EdocumentsbasedonanycommentsfromtheCITYreviewtoproducethe100%PS&EResubmittal.Theintentofthe100%PS&EResubmittalisthatallcontractdocumentswillbeatanad-readylevel.Deliverables:•Ad-readyplansset(halfsize,scaleasnotedinTask7)submittedelectronicallyandfive(5)copiesdeliveredtotheCITY•Ad-readyopinionofcostsubmittedelectronically•Ad-readyprojectmanualsubmittedelectronicallyandfive(5)copiesdeliveredtotheCITYFilelocation:Y\ContractAdministration\Controcts\Renton\2OI6O265_PorAve\Supp13_12-15-2020”Pork-Ave-N_Scope_Supp-13_2020-12-15.docx
PARKAVENUENEXTENSION-EXTRACOORDINATIONANDDESIGNAgreementwithPerteetInc.December15,2020DESIGNCRITERIATheCITYwillworkwiththeCONSULTANTtodevelopthebasicpremisesandcriteriaforthedesign.Reportsandplans,totheextentfeasible,willbedevelopedinaccordancewiththelatesteditionandamendmentsofthefollowing:1.AASHTO2010,“APolicyofGeometricDesignofHighwaysandStreets.”2.WSDOT,“StandardSpecificationsforRoadandBridgeConstruction.”3.WSDOT,“DesignManual.”4.WSDOT,“MaterialsLaboratoryOutline.”5.WSDOT,“ConstructionManual.”6.WSDOT,“LocalAgencyGuidelines.”7.HighwayResearchBoard’sManualentitled“HighwayCapacity.”8.FHWAandWSDOT,“ManualonUniformTrafficControlDevicesforStreetsandHighways.”9.StandarddrawingspreparedbyCityofRentonandfurnishedtotheConsultantwillbeusedasaguideinallcaseswheretheyfitdesignconditionsandwherenoCityofRentonstandarddrawingsoreapplicable;WSDOTStandardPlanswillbeusedasadefault.10.AASHTO“GuidefortheDevelopmentofBicycleFacilities.”11.AASHTO1993“GuidefortheDesignofPavementStructures.”12.WSDOTHighwayRunoffManual.13.WSDOTHydraulicsManual.14.KingCountySurfaceWaterDesignManual.15.2012DeportmentofEcologyStormwaterManagementManualforWesternWashington.16.CityofRentonMunicipalCode.Filelocation:Y:\ContractAdministration\Contracts\Renton\20160266_ParkAve\Supp13_12-l5-2020\Pork-Ave-N_Scope_Supp-13_2020-12-15.docx
Exhibit‘D”ConsultantFeeDeterminationSummaryPERTEETPProject:ParkAveN-Final100%design2707ColbyAvenue,Suite900Everett,WA982011P425.252.7700Client:CityofRentonHourlyCostsPlusFixedFeeEstimateClassificationHoursRoteAmountPrincipal23.0093.00$2,139Sr.Engineer/Mgr4.0067.00$268LeadEngineer/Mgr4.0045.00$180LeadEngineer/Myr98.0047.00S4,606EngineerII68.0035.00$2,380LeadTechnician/Designer82.0040.00$3,280Clerical14.0025.00$350TotalDirectSalaryCosts293.00$13203Overhead@185.12%S24,44lFixedFee@32.00%$4225TotolLaborCosts$41,869ReimbursablesExpensesAmountReproduction-Reimbursed$450.00TotalExpenses$450.00In-HouseCostsQj.yRateAmount$TotalIn-HouseCosts0SubconsultantsSubconsultantsMarkupAmountAbeyta&Associates$(7,000.00)1.00$(7,000.00)ChudgarEngineeringCompany$(2,000.00)1.00$(2,000.00)HWAGeoSciencesInc$(7,000.00)1.00$(7,000.00)TotalSubconsultants00OtherManagementReserveS0.00TotalOtherCosts$0.00CONTRACTTOTAL$26,319.00Ratesshownreflectthetypicalcompensationrateofemployeesassignedtothebillingcategorylisted.Eachcategorymayhavemultipleemployeesassignedtothatbillingcategoryandeachemployeemayhaveadifferenthourlyrateofpay.Employeecompensationissubjecttoadjustmentinjuneofeachcalendoryear.PreparedBy:PeterGDeBoldtDate:December15,2020
WashingtonStateDeve’opmentDivisionDepartmentofTIansportationgnaccesOfficeOlympia,WA98504-74087345UndersonWaySWTumwater,WA98501-6504Try:1-800-833-6388www.wsdot.wa.9ovJune26,2020Perteet,Inc.2707ColbyAvenue,Suite900Everett,WA98201Subject:AcceptanceFYE2019ICR—RiskAssessmentReviewDearDeniceMoan:BasedonWashingtonStateDepartmentofTransportation’s(WSDOT)RiskAssessmentreviewofyourIndirectCostRate(ICR),wehaveacceptedyourproposedFYE2019ICRof185.12%ofdirectlabor(rateincludes0.33%FacilitiesCapitalCostofMoney).ThisratewillbeapplicableforWSDOTAgreementsandLocalAgencyContractsinWashingtononly.ThisratemaybesubjecttoadditionalreviewifconsiderednecessarybyWSDOT.YourICRmustbeupdatedonanannualbasis.Costsbilledtoagreements/contractswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement/contract.Thiswasnotacognizantreview.AnyotherentitycontractingwithyourfirmisresponsiblefordeterminingtheacceptabilityoftheICR.Ifyouhaveanyquestions,feelfreetocontactourofficeat(360)705-7019orviaemailconsu1tantrates(wsdot.wa.ov.Regards;ERIKK.JONSONContractServicesManagerEKE:ah
,WashingtonStateDev&opmentDivisionDepartmentofTransportationOfficeOlympia,WA98504-74087345UnciersonWaySWTumwater,WA98501-6504TTY;1-800-833-6388www.wsdot.wagovJune19,20201AllianceGeomatics1261A120thAvenueNEBellevue,WA98005Subject:AcceptanceFYE2019ICR—RiskAssessmentReviewDearMichaelParadis:BasedonWashingtonStateDepartmentofTransportation’s(WSDOT)RiskAssessmentreviewofyourIndirectCostRate(ICR),wehaveacceptedyourproposedFYE2019ICRof133.05%ofdirectlabor.ThisratewillbeapplicableforWSDOTAgreementsandLocalAgencyContractsinWashingtononly.ThisratemaybesubjecttoadditionalreviewifconsiderednecessarybyWSDOT.YourICRmustbeupdatedonanannualbasis.Costsbilledtoagreements/contractswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement/contract.Thiswasnotacognizantreview.AnyotherentitycontractingwithyourfirmisresponsiblefordeterminingtheacceptabilityoftheICR.Ifyouhaveanyquestions,feelfreetocontactourofficeat(360)705-7019orviaemailconsu1tantrates()wsdot.wa.2ov.Regards;ERIKK.JONSONContractServicesManagerEKJ:ah
WashingtonStateDevelopmentDivisionDepartmentofTiansportationOfficeOlympia,WA98504-74087345LindersonWaySWTumwater,WA98501-6504TTY:1-800-833-6388www.wsdot.wagovJune26,2020HWAGeoSciences,Inc.2131230thDriveSE,Suite110Bothell,WA98021Subject:AcceptanceFYE20191CR—CPAReportDearVasiliyBabko:WehaveacceptedyourfirmsFYE2019IndirectCostRate(ICR)of194.86%ofdirectlabor(rateincludes0.41%FacilitiesCapitalCostofMoney)basedonthe“IndependentCPAReport,”preparedbyT-MAXCPA.ThisratewillbeapplicableforWSDOTAgreementsandLocalAgencyContractsinWashingtononly.ThisratemaybesubjecttoadditionalreviewifconsiderednecessarybyWSDOT.YourICRmustbeupdatedonanannualbasis.Costsbilledtoagreements/contractswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement/contract.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheICR.Ifyouhaveanyquestions,feelfreetocontactourofficeat(360)705-7019orviaemailconsu1tantrates(i)wsdot.wa.ov.Regards;ERIKK.JONSONContractServicesManagerEKJ:ah
NWashingtonStateTransportationBuildingDepartmentofTransportation10MapIAvenueSE.Olympia,WA98504-7300360-705-7000TTY:1-800-833-6388www.wsdot.wagovMay13,2020SarnirChudgar,PresidentChudgarEngineering1510l401AveNE,Suite203Bellevue,WA98005-4572Re:ChudgarEngineeringSafeHarborIndirectCostRateExtensionDearMr.Chudgar:WashingtonStatehasreceivedapprovalfromourlocalFederalHighwayAdministration(FHWA)Divisiontocontinueadministeringthe“safeharbor”indirectcostrateprogramonengineeringanddesignrelatedservicecontracts,aswellasforLocalPublicAgencyprojects.WecompletedourriskassessmentforChudgarEngineeringinAugust2014.OurassessmentwasconductedbasedonthedocumentationprovidedbythefinmTherevieweddataincluded,butwasnotlimitedto,adescriptionofthecompany,basisofaccounting,accountingsystemandthebasisofindirectcosts.Basedonourreview,wefoundthefinneligibletousetheSafeHarborrate.ChudgarEngineeringoptedtousetheSafeHarborrate,ratherthanprovideaFAR-compliantrate.Basedonfurtherreviewanddiscussionwiththefirm,weareissuinganextensionoftheSafeHarborIndirectCostRateof110%ofdirectlaborwithafieldrate,whereapplicable,of80%ofdirectlaborforChudgarEngineering.ChudgarEngineeringhasagreedtoimproveInternalControlsandtimekeepingprocessesinordertobeabletodevelopanIndirectCostRateScheduleinthefutureinaccordancewiththeFederalAcquisitionRegulations(FAR),Subpart31.TheWSDOTInternalAuditOfficehasprovidedguidanceandinformationrelatedtoFARsandtheAASHTOAuditGuide.YoumayusetheSafeHarborRateof110%,or80%forfieldofficesituations,foragreementsenteredintopriortoJune30,2022.Foragreementsenteredintoafterthisdate,pleasecontacttheWSDOTConsultantServicesOffice(CSO)orourofficeforguidance.TheSafeHarborRatewillnotbesubjecttoaudit.PleasecoordinatewithCSOoryourLocalProgramscontactifyouhavequestionsaboutwhentoapplytheSafeHarborratetoyouragreement.Ifyouhaveanyquestions,pleasecontactSteveMcKerneyormeat(360)705-7003.Sincerely,4.SchatzieHarvey,CPAAgreementComplianceAuditManagercc:SteveMcKerney,DirectorofInternalAuditLarrySchofield,MS47323File
WashingtonStateTransportationBuildingVIDepartmentofTransportationAvenueSE.O’ympia,WA98504-7300360-705-7000TTY:1-800-833-6388www.wsdot.wa.govNovember13,2019RosaVilla,CEORosaMAbeyta,LLCdbaAbeyta&Associates1011SWKlickitatWay,Ste206Seattle,WA98134-1103•Re:RosaMAbeyta,LLCdbaAbeyta&AssociatesSafeHarborIndirectCostRateDearMs.Villa:WashingtonStatehasreceivedapprovalfromourlocalFederalHighwayAdministration(FHWA)Divisiontocontinueadministeringthe“safeharbor”indirectcostrateprogramonengineeringanddesignrelatedservicecontracts,aswellasforLocalPublicAgencyprojects.WehavecompletedourriskassessmentforAbeyta&Associates.Weconductedourassessmentbasedonthedocumentationprovidedbythefirm.Therevieweddataincluded,butwasnotlimitedto,adescriptionofthecompany,basisofaccounting,accountingsystemandthebasisofindirectcosts.Basedonourreview,yourfirmiseligibletousetheSafeHarborrate.YouhaveoptedtousetheSafeHarborrate,ratherthanprovideaFAR-compliantrateatthistime.WeareissuingtheSafeHarborIndirectCostRateof110%ofdirectlaborwithafieldrate,whereapplicable,of80%ofdirectlaborforAbeyta&Associates.TheSafe1-larborrateiseffectiveonNovember13,2019.Abeyta&AssociateshasagreedtoimproveInternalControlsandtimekeepingprocessesinordertobeabletodevelopanIndirectCostRateScheduleinthefutureinaccordancewiththeFederalAcquisitionRegulations(FAR),Subpart31.TheWSDOTInternalAuditOfficehasprovidedguidanceandinformationrelatedtoFARsandtheAASHTOAuditGuide.YoumayusetheSafeHarborRateof110%,or80%forfieldofficesituations,foragreementsenteredintopriortoNovember13,2022.Foragreementsenteredintoafterthisdate,pleasecontacttheWSDOTConsultantServicesOffice(CSO)orourofficeforguidance.TheSafeHarborRatewillnotbesubjecttoaudit.PleasecoordinatewithCSOoryourLocalProgramscontactifyouhavequestionsaboutwhentoapplytheSafeHarborratetoyouragreement.Ifyouhaveanyquestions,pleasecontactSteveMcKerneyormeat(360)705-7003.SchatzieHarvey,CPAgreementCompicc:SteveMcKerney,DirectorofInternalAuditLarrySchofield,MS47323FileSi