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AMENDMENTNO._4_TOAGREEMENTFORDESIGNAND
CONSTRUCTIONADMINISTRATIONSERVICESFORSUNSET
NEIGHBORHOODPARK,PHASE2.
THISAMENDMENT,dated_______________,2021,isbyandbetweentheCityofRenton(the
“City”),aWashingtonmunicipalcorporation,andHBBLandscapeArchitecture,Inc.
(“Consultant”),aWashingtoncorporation.TheCityandtheConsultantarereferredtocollectively
inthisAmendmentasthe“Parties.”OncefullyexecutedbytheParties,thisAmendmentis
effectiveasofthelastdatesignedbybothparties.
Whereas,theCityengagedtheservicesoftheConsultantunderAgreementCAGͲ18Ͳ063,dated
April10,2018,toprovidenecessaryservicesfortheSunsetNeighborhoodPark,Phase2(referred
tohereinasthe“Agreement”);
Whereas,thePartieswishtoamendtheAgreementtochangethescopeofworkandchangethe
compensationinordertoprovideadditionalconstructionadministrationservices.
NOWTHEREFORE,ItismutuallyagreeduponthatCAGͲ18Ͳ063isamendedasfollows:
1. ScopeofWork:Section1,ScopeofWork,isamendedtoaddworkasspecifiedinExhibit
A,whichisattachedandincorporatedherein.
2. TimeofPerformance:Section3,TimeofPerformance,isamendedpursuanttothe
schedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolaterthanMay31,
2021.
3. Compensation:Section4,Compensation,isamendedsothatthemaximumamountof
compensationpayabletoConsultantisincreasedby$_14,326.82__from$_495,731.28__
to$_510,058.10_,plusanyapplicablestateandlocalsalestaxes.Theadditional
compensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)
oramountsspecifiedinExhibitA,whichisattachedandincorporatedherein.
4. AlltermsoftheAgreementnotexplicitlymodifiedhereinshallremaininfullforceand
effectandsuchtermsshallapplytoWorkperformedaccordingtothisAmendmentasif
fullysetforthherein.
CAG-18-063, Adden #4-21
March 8th
(approved via email from Cheryl Beyer)
Hough Beck & Baird Inc. 206.682.3051 Phone
2101 4th Avenue, Suite 1800 206.682.3245 Fax
Seattle, WA 98121 www.hbbseattle.com
Page 1 of 3
Contract Amendment
Date 22 February 2021
HBB Project No. 2018-12
Project Name Sunset Neighborhood Park, Phase 2
Addendum No. FOUR
Description of Amendment
This amendment request is for the additional CA scope of services required for the design team to review contractor site progress
and additional contractor coordination meetings beyond those that were scoped in the original contract in order to maintain project
schedule and momentum.
Much of the additional scope and fee was due to the prolonged and extended schedule, and the slow progress of construction
throughout 2020. The original construction schedule had substantial completion occurring in May 2020. This was then pushed to
July 2020, and then again to September 2020, and finally to March 2021 which is 10 months of additional time and effort. The
team’s scope of work anticipated site visits and meetings would address multiple items at once. The prolonged schedule and
construction progress, stretched out the effort and necessitated several additional visits and meetings then originally scoped for.
In addition, multiple nonconforming items on the project necessitated additional follow-up, meeting coordination, field observations,
and research to provide design team support and professional assistance to the City of Renton.
Field and Site Visits:
HBB was scoped to provide 20 field visits. At this point in time, HBB has provided 27 field visits and 1 site visit. These were due to
the prolonged and extended pace of the construction schedule which was not originally anticipated. Several of the field visits were
also due to several construction items that weren’t in conformance with contract documents. See as follows for a general summary
of these visits:
1. Field Review #21 08-31-2020 Activity: sandblast walls, irrigation PSI, & plant materials.
2. Field Review #22 09-08-2020 Activity: weed growth, plant materials, walls, irrigation mainline incorrect size, & boulders.
3. Field Review #23 09-11-2020 Activity: sod placement, tree planting, soil compaction, & pergola correction progress.
4. Field Review #24 09-29-2020 Activity: contractor progress meeting, plant materials, rootballs, step lights, & ramp landings.
5. Field Review #25 10-02-2020 Activity: mushrooms in sod, cobble rock, plant materials, splash bollards, & trench drains.
6. Field Review #26 11-10-2020 Activity: gazebo picnic tables, inter. sign pad, slot drains, & handrail slip joint.
7. Site Visit 11-24-2020 Purpose: for observation of interpretive sign concrete pad redo #2. Photos shared with city via email.
8. Field Review #27 12-09-2020 Activity: irrigation coverage test, mist feature concrete, play surfacing, scratches, & yellow sod.
Substantial & Final Completion walk-throughs and lists:
To date the team has provided direct edits and formatting for 3 Substantial Completion Lists for progress of items, and several of
the nonconforming items were continuously not addressed by the contractor. The design team conducted the site walk-throughs
and the lists as additional ‘Field Reviews and Reports.’ The 3 occurred as follows:
1. 10-15-2020 First Substantial Completion List.
2. 11-20-2020 Second revised Substantial Completion List.
3. 12-11-2020 Third reformatted Substantial Completion List.
EXHIBIT A
Hough Beck & Baird Inc. 206.682.3051 Phone
2101 4th Avenue, Suite 1800 206.682.3245 Fax
Seattle, WA 98121 www.hbbseattle.com
P:\2018 Projects\2018-12 Sunset Ngh Park Ph 2\Admin\01-Contracts\Amendments to Agreement\Proposed Amendment\2021 February\2021_02-22 SNP2 HBB
Contract Amend 4 Proposal.docx Page 2 of 3
Contract Amendment
Meetings & Teleconferences Regarding Nonconforming Items:
Several meetings and teleconferences were requested by the contractor to further discuss nonconforming items and contractor’s
proposals. In many instances these were to address items that should have been addressed directly by the contractor and did not
need design team coordination.
1. Teleconference to discuss contractor’s pay application progress with city and contractor (Note: pay application reviews in
general are not in HBB’s contracted scope of work).
2. Step Lights: Harbor Power research time, follow-up, and meeting to review nonfunctional step lights that resulted in contractor
exercising product warranty.
3. Handrail Slip Joints: Meetings to review the nonconforming slip joints in handrail that necessitated PND Structural review of
proposed solutions, with additional research time and follow-up.
4. Color Concrete Finish: Nonconforming color concrete finish reviewed by HBB and PND several times in the field, contractor
meetings to discuss options, with additional research time and follow-up.
5. Gazebo Trench Drains: Nonconforming gazebo trench drains with additional PND time to document and exhibit in-field
conversation with and direction to contractor (that was not followed).
6. Rust from Pergola Gap: Follow-up and additional research by PND Structural review of pergola areas where rust has been
observed.
7. CCTV & Contractor Wiring: Additional Harbor Power time, research, meetings, and site visits to resolve nonconforming power
wiring and circuits for CCTV. This is per Contractor’s electrical subcontractor’s statements that they are unable to identify the
wiring and circuits that they installed to verify that 2 switched circuits for lighting and 1 unswitched circuit for CCTV had been
installed per contract documents and per the original installation. There was also an apparent lack of coordination between
contractor and city of Renton CCTV vendor for camera power installation (which is contractor’s responsibility per contract
documents) which necessitated Harbor Power time and follow-up.
8. Electrical Splices: Additional Harbor Power time, research, and teleconference to resolve splicing that does not conform to
contract documents that reference City of Renton standards.
Schedule:
There is no impact to the schedule.
Addendum Fee
The fee breakdown is attached to this Contract Amendment as follows:
HBB $14,775.28
PND & Harbor Power $8,360.00
Rolluda $1,350.00
SUBTOTAL $24,485.28
Structural & Architectural Pergola Modification Credit [-$10,158.46]
TDI CO-06 Dec 28, 2020 (attached)
TOTAL $14,326.82
Hough Beck & Baird Inc. 206.682.3051 Phone
2101 4th Avenue, Suite 1800 206.682.3245 Fax
Seattle, WA 98121 www.hbbseattle.com
P:\2018 Projects\2018-12 Sunset Ngh Park Ph 2\Admin\01-Contracts\Amendments to Agreement\Proposed Amendment\2021 February\2021_02-22 SNP2 HBB
Contract Amend 4 Proposal.docx Page 3 of 3
Contract Amendment
The above contract addendum request is beyond the existing scope of work tasks as described in our agreement dated
April 10, 2018 and are at the rates established in the contract. If you have any questions or need clarification regarding the
addendum, please call.
Best Regards
Dean W. Koonts, ASLA, CPD
Principal
HBB Landscape Architecture
Original Total Contract Amount $ 493,354.50
Contract Amendment ONE dated Dec. 17, 2019 $ 0.00 (Contract Date Extension Only)
Contract Amendment TWO dated Mar. 16, 2020 $ 2,376.78 (Structural Pedestrian Pole Footing Design)
Contract Amendment THREE dated Jan. 4, 2021 $ 0.00 (Contract Date Extension Only)
Contract Amendment FOUR dated Feb. 15, 2021 $ 14,326.82 (Additional CA Scope Performed)
New Total Contract Amount $ 510,058.10
FEE EXHIBIT
Project:
Owner:
Firm:
Date:
Principal PM / LA Design Comp./ Tech Business Dev. Admin.
$ 191.78 $ 139.47 $ 83.15 $ 71.08 $ 107.29 $ 65.71
TASK 6.7600000$14,575.28
6.1 Meetings & Teleconferences 21
6.2 55
6.3 Submittals & Requests for Information
6.4 Change Orders
6.5 Record Drawings
7600000
$14,575.28 $0.00 $0.00 $0.00 $0.00 $0.00 $14,575.28
Reimbursable Expenses
Mileage, zip car, reproduction, printing, and other project related costs.200.00$
14,775.28$
Sunset Park Phase 2, Exhibit A
City of Renton
Hough Beck & Baird Inc. (HBB)
02/22/21
TOTAL COST OF SERVICES
Reimbursable Expenses
TASK
SUBTOTAL
Total Cost
Scope of Work
Total Hours
Construction Adminstration Assistance
Field Visits & Field Reports (follow-up) (+ Completion
walk-throughs/lists)
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P:\2018 Projects\2018-12 Sunset Ngh Park Ph 2\Admin\01-Contracts\Amendments to Agreement\Proposed Amendment\2021 February\2021_02-22 SNP2 HBB Contract Amend
4 Fee.xlsx
FEE EXHIBIT
Project:
Owner:
Firm:
Date:
Senior
Engineer VII
PIC
Senior
Engineer IV
PM/CIVIL
Senior
Engineer VI
Structural
Electrical
Harbor Power
Admin
Technician IV
$ 190.00 $ 150.00 $ 175.00 $ 105.00 $ 95.00
TASK 6.0 32 6 22 0 8,160.00$
6.1 Meetings & Teleconferences 6610
6.2 Field Visits & Reports (Follow-up) (+ Completion walk-throughs/lists) 26 12
6.3 Submittals & Requests for Information
6.4 Change Orders
6.5 Record Drawings
0326220 60
$0.00 $4,800.00 $1,050.00 $2,310.00 $0.00 8,160.00$
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.200.00$
8,360.00$
Total Cost
TASK
SUBTOTAL
CONSTRUCTION ADMINISTRATION ASSISTANCE
Sunset Park Phase 1
City of Renton
PND & Harbor Power
02/22/21
Scope of Work
Total Hours
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Contract Amend 4 Fee.xlsx
FEE EXHIBIT
Project:
Owner:
Firm:
Date:
Principal PM Proj Arch Admin.
$ 150.00 $ 140.00 $ 110.00 $ 75.00
TASK 6.0 9 0 0 $1,260.00
6.1 Meetings & Teleconferences
6.2 Field Reviews & Reports (+ Completion walk-throughs/lists) 9
6.3 Submittals & Requests for Information
6.4 Change Orders
6.5 Record Drawings
09 0 0
$0.00 $1,260.00 $0.00 $0.00 $1,260.00
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.90.00$
$1,350.00
Sunset Park Phase 2
City of Renton
Rolluda Architects
02/22/21
Scope of Work
TOTAL COST OF SERVICES
Reimbursable Expenses
Total Hours
Total Cost
TASK SUBTOTAL
CONSTRUCTION ADMINISTRATION ASSISTANCE
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CITYOFRENTON
CommunityServicesDepartment
CONTRACTCHANGEORDERAGREEMENT
12.28.2020
CONTRACT:SunsetNeighborhoodPark,Phase2
CAGͲ19Ͳ243
CONTRACTOR:TerraDynamics,Inc.
CHANGEORDER:Six(6)
SUMMARYOFPROPOSEDCHANGE:
Reason/Justification:
Modificationstositeconstructionduetositeconditions,plantingareas,andtimeextensionofwork
duetodeliveryschedules.
DESCRIPTION:
Item Qty.Description UnitPrice Amount
No.w/WSST
COP5 Modificationtopergolasstructures 9,234.96$10,158.46$
COP6SSSteelfinishmodificationͲcredit ($3,000.00)(3,300.00)$
COP7Plantmaterialadditionforartsculpturearea 5,660.27$6,226.30$
COP8PlantmaterialsubsitutionsͲcreditforreplace ($3,264.19)(3,590.61)$
COP9CatchBasinandGradeConflictModifications $2,224.43 2,446.87$
COP10 Extensionoftemporaryfencerental$1,209.44 1,330.38$
TotalthisChangeOrder: 13,271.40$
ORIGINALCONTRACT CURRENTCONTRACT NETCHANGE REVISEDCONTRACT
AMOUNT(W/WSST) AMOUNT THISORDER(W/WSST) TOTALAFTERCHANGE
AdditionalCalendarDays:
0calendardays(zero)calendardays.CompletionDateisJanuary31,2021.
SIGNATURES:
Contractor:Date:
ProjectManager:Date
ApprovedBy:Date:
Thepaymentspecifiedandagreedtointhischangeorderincludeseveryclaimbythecontractorforany
extrapaymentwithrespecttotheworkdescribedinthischangeorder.Theworkcoveredbythischange
ordermustbeperformedunderthesametermsandconditionsasthatincludedintheoriginal
agreement.Alloftheothertermsoftheoriginalagreementremainineffect.
4,059,000.00$4,081,335.16$13,271.40$4,094,606.56$