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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, April 12, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Audience comments will be accommodated through Zoom, but the public is requested to sign up for such testimony by calling 425-430-6501 or emailing cityclerk@rentonwa.gov or jsubia@rentonwa.gov by 10 a.m. on the day of the meeting. The public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253- 215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 10 a.m. on the day of the meeting to request an invite with a link to the meeting. Those providing audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PROCLAMATION a) Sikh Heritage Day - April 13, 2021 b) Arbor Day / Earth Day - April 30, 2021 c) Recognition of Public Safety Telecommunicators as First Responders 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of April 5, 2021. Council Concur b) AB - 2849 City Clerk submits the quarterly list of fully executed contracts between 1/1/2021 - 3/31/2021, and a report of agreements expiring between 4/1/2021 – 9/30/2021. None; Information Only c) AB - 2846 Community & Economic Development Department recommends a public hearing be set on May 3, 2021 to consider authorizing the execution of Washington State Department of Transportation documents for a Temporary Construction Easement, Drainage Easement, Utility Easement and Quit Claim Deed related to the construction of the flyover ramp at I-405 and SR 167. Total compensation to the City for these documents is set at $72,300. Refer to Transportation (Aviation) Committee; Set Public Hearing on 05/03/2021 d) AB - 2847 Public Works Transportation Systems Division recommends approval of a professional services agreement with Gray & Osborne, Inc., in the amount of $162,223.91, for construction management services for the Lake Washington Loop Trail project. Refer to Transportation (Aviation) Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers, FitLot Outdoor Exercise Equipment Activation Grant, King County Veterans, Seniors and Human Services Transform Senior Centers Grant, Furnitubes International Limited Sole Source Vendor Resolution*, 2020 Washington State Department of Health SNAP Incentive Agreement, Sunset Neighborhood Park Notice of Grant, Sunset Neighborhood Park Deed of Right, The Alford Group Contract, Signal Equipment & Traffic Calming System Devices for the Safe Routes to Transit Program b) Planning & Development Committee - SHB 1406 Sales Tax Credit with South King Housing & Homeless Partners (SKHPP)* 8. LEGISLATION Resolutions: a) Resolution No. 4430: Sole Source - Downtown Bollard Project (See Item 7.a) b) Resolution No. 4431: SKHHP Resolution (See Item 7.b) Ordinance for second and final reading: c) Ordinance No. 6016: Transferring the City Clerk's Office and adding the Emergency Management Division to the Executive Department (First Reading 4/5/2021) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings ArmondoPavoneMayor“(4)fiereas,SikhismisareligionfoundedinthePunjabregionofSouthAsiaoverfivecenturiesagoandintroducedtotheUnitedStatesinthe19thcentury;andWfiereas,Sikhismisthefifthlargestworldreligionwithapproximately25millionadherentsfromdiversebackgroundsthroughouttheworld,including500,000adherentsintheUnitedStates;andW’fiereas,SikhAmericanshavemadeimportantcontributionstothesocial,economic,andculturalfabricofourcityandcontinuetomakestridestowardsecuringreligiouslibertyaspatrioticmembersoftheUnitedStatesArmedForces;andC4)fiereas,SikhsintheUnitedStatespursuediverseprofessionsandwalksoflife,makingrichcontributionstotheeconomicvibrancyoftheUnitedStatesasfarmers,engineers,doctors,scientists,andbusinessowners;andWñereas,Renton,oneofthemostmulticulturalcitiesintheareaandhometopeoplefromallovertheworld,pridesitselfonbeingacitywherepeopleofallfaithsandculturesarewelcomed,respected,andabletoliveinharmonywitheachother;andWfiereas,duringthemonthofApril,theSikhcommunitycelebratesVaisakhi,alsoknownasKhalsaDay,whichmarksthebeginningoftheharvestseasonandtheSikhNewYear;andWfiereas,VaisakhiisoneofthemostreligiouslysignificantdaysinSikhhistory,commemoratingthecreationoftheKhalsa,afellowshipofdevoutSikhs,byGuruGobindSinghin1699;andWñereas,eventssuchasthiscelebratetherichculturesandtraditionsthatcontributetotheuniquecharacterofourcity;Wow,therefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimApril13,2021,tobeSikjiW’eritageayintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.InwitnesswfiereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis12thdayofApril,2021.ArmondoPavone,MayorCityofRenton,WashingtonProctamationRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rerAGENDA ITEM #3. a) ArmondoPavoneMayortT4lñereas,in1872,J.SterlingMortonproposedthataspecialdaybesetasidefortheplantingoftreescalledArborDay,whichisnowobservedthroughoutthenationandtheworld;andWñereas,theCityofRentonhasbeenrecognizedasaTreeCityUSAsince2008bytheArborDayFoundation;andWfiereas,treesreducesoilerosion,producelife-givingoxygen,increasepropertyvalues,enhancetheeconomicvitalityofbusinessdistricts,improvewildlifeandfishhabitats,andcontributemanyotherbenefits;andWñereas,in1970,SenatorGaylordNelsonintroducedlegislationdesignatingadayinAprilasanationaldaytocelebratetheearth,andcalleditEarthDay;andWfiereas,volunteersfromneighborhoods,schools,businesses,andserviceclubswillhavetheopportunitytohelptheCityofRentoncelebrateArborDayandEarthDaylaterintheyearatacity-sponsoredevent;butfornow,citystaffwillmarktheoccasiononFriday,April30,byplantingtreestohelprestoreandbeautifytheurbanforest;Wow,tñerefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimApril30,2021,tobeAr6orcDay/Eartfi(DayintheCityofRenton,andIencourageallcitizenstoobservetheoccasionintheirownwayandconsiderplantingtreeswheretheylive.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis12thdayofApril,2021.ArmonPaone,MayorCityofRenton,WashingtonProctamationRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b) ArmondoPavoneMayorWhereas,thefederalgovernment’sStandardOccupationalClassificationSystem(SOCS)classifiesworkersintooccupationalcategoriesforstatisticalpurposes,baseduponthenatureoftheworkperformed,and,insomecases,basedupontheskills,education,ortrainingneededtoperformthework;and‘T’fr’fiereas,America’s911PublicSafetyTelecommunicators(PST)arecategorizedintheSOCSasan“OfficeandAdministrativeSupportOccupation,”acategoryincludingsecretarialstaffandclericalworkers;and14”hereas,classifyingPSTsas“ProtectiveServiceOccupation,”alongsidepolice,firefighters,securityguards,lifeguards,andotherswhosejobistoprotectourcommunities,wouldbetterreflecttheworktheyperformandaligntheSOCSwithrelatedclassificationsystems;and14%iereas,onMarch7,2019,the911SAVESACT,abipartisanbilltoreclassify911PSTsto“ProtectiveServiceOccupation”stalledinthelegislativeprocess;andW’fiereas,ninestatescurrentlyconsider911PSTsas“FirstResponders,”andtheWashingtonState911communityisactivelyworkingtointroducesimilarlegislationinOlympia;and‘Whereas,theCityofRentonisservedbyValleyCommunicationsCenter911,knownasValleyCom911,whosePSIsarehighlytrainedprofessionatsworkingunderauniquelystressfulenvironmentandhandlingover616,000phonecallsandover472,000dispatchablecallsforserviceayear;and‘T41fiereas,ValleyCom911PSTsarethefirstoftheFirstRespondersprovidinglife-savingpre-arrivalinstructions,triage,mediation,de-escalationandacalmpresenceonthetelephoneandradiothatisfocusedonbothresponderandpublicsafety;and14)fiereas,recognizingour911PST5forthecriticalroleinemergencyresponsecannotandshouldnotwaitforthepassageofthe911SAVESACTandwebelievethattheselocalactionswillhelpsupportandfurthersimilarlegislationthat911PSTsdeserve;Wow,therefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimthatthe911Public-SafetyTelecommunicatorsatValleyCommunicationsCenter911arerecognizedandelevatedtothestatusofFirstResponderswhoserveourcommunity.LAInwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis12thdayofApril,2021.ProctamationArmondbPavone,MayorCityofRenton,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. c) April 5, 2021 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, April 5, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Randy Corman, Council President Angelina Benedetti, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 (All councilmembers attended remotely) Councilmembers Absent: Ed Prince, Council Position No. 5 MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL EXCUSE ABSENT COUNCILMEMBER ED PRINCE. CARRIED. ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Interim Chief Administrative Officer Cheryl Beyer, City Attorney Jason Seth, City Clerk Judith Subia, Council Liaison Preeti Shridhar, Deputy Public Affairs Administrator Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Kari Roller, Interim Administrative Services Administrator Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Community Services Administrator Cailin Hunsaker, Parks & Trails Director Ron Straka, Public Works Utility Systems Director David Decoteau, Public Works Airport Director AGENDA ITEM #6. a) April 5, 2021 REGULAR COUNCIL MEETING MINUTES Kim Gilman, HR Labor Manager Kristi Rowland, Organizational Development Manager Teresa Nishi, Recreation Program Coordinator Interim Chief Jon Schuldt, Police Department Administrator Commander Dan Figaro, Police Department (All City staff attended remotely except City Clerk Seth) PROCLAMATION a) Sexual Assault Awareness Month: A proclamation by Mayor Pavone was read declaring April 2021 to be Sexual Assault Awareness Month in the City of Renton, encouraging all residents to join advocates and communities throughout King County in taking action to prevent sexual violence by standing with survivors. Erin Esteban, Dando Voz Program Coordinator & Family Services Specialist, King County Sexual Assault Resource Center (KCSARC), accepted the proclamation with appreciation. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. b) Volunteer Month: A proclamation by Mayor Pavone was read declaring April 2021 to be Volunteer Month in the City of Renton, in honor of the hard work and dedication of the thousands of residents who selflessly donate their time and effort in the spirit of volunteerism. Teresa Nishi, Recreation Program Coordinator, accepted the proclamation with appreciation. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. ADMINISTRATIVE REPORT Interim CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2021 and beyond. Items noted were: • April is National Distracted Driving Awareness Month. Throughout the month of April, the Renton Police Department will have special emphasis patrols designed to bring awareness to the dangers of distracted driving, educate the public, and enforce violations of the state’s hands-free cell phone law. Distracted driving is one of the fastest growing safety issues on our roads today, so please drive responsibly. More information on the Police Department’s efforts can be found on the Renton Police Facebook Page. • The lower walk of the Cedar River Trail through downtown Renton has reopened for the spring and summer seasons. For everyone’s safety, please remember that this section of trail is a ‘Dismount Zone’ for bicyclists and follow directions on all posted signage. Contact Community Services at 425-430-6600 for information. • A new season of growing at Community Gardens in North Renton and at North Highlands Park starts on Friday, April 9. All plots are reserved for the season; gardeners are excited to grow their own food! Even while outdoors, gardeners will follow safety precautions to help prevent the spread of COVID-19 for everyone’s good health. AGENDA ITEM #6. a) April 5, 2021 REGULAR COUNCIL MEETING MINUTES For more information, please see the Community Garden webpage at rentonwa.gov/garden or contact Community Services at 425-430-6600. • Warm weather is here and that means more to do at Renton’s beautiful parks and trails. Please remember to follow these guidelines: o Do not use parks or trails if you are sick or not feeling well o Continue to follow CDC and Public Health guidelines o Picnic shelters at parks are still closed until larger gathering sizes are allowed o Dogs are not allowed at Gene Coulon or Kennydale Beach Parks o Dogs are allowed on six-foot leashes at all other city parks and trails o Bicycles are prohibited on pathways at Coulon Park o Cedar River Dog Park is an off-leash park located along the Cedar River Trail Visit the new playgrounds at Gene Coulon Memorial Beach Park and Sunset Neighborhood Park or take a self-guided TRACK Trail hike at Cedar River Trail Park. Park information, Park Rules and Regulations (RMC 2-9-8), and the Share the Trail brochure can be viewed at rentonwa.gov/parks, or call the Community Services Department at 425-430-6600. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS • Nancy Quinn, Renton, expressed appreciation to Council and the Administration for all the hard work they do supporting Renton residents. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of March 22, 2021. Council Concur. b) AB - 2845 Mayor Pavone appointed Ms. Caren Sumption to the Renton Municipal Arts Commission for an unexpired term expiring on December 31, 2021. Refer to Community Services Committee. c) AB - 2811 Community & Economic Development Department recommended the following regarding SHB 1406, now codified as RCW 82.14.540, which authorizes cities and counties to recapture a portion of Washington State Sales Tax: 1) Consider adopting a resolution pooling SHB 1406 sales tax credit funds with South King Housing and Homelessness Partners (SKHHP); 2) Authorize execution of SKHHP's Companion Agreement and Interlocal Agreement (ILA) related to this matter, and 3) direct staff to provide an update and recommendation on continued pooling of funds for 2023 and onwards by June 15, 2022. Refer to Planning & Development Committee. d) AB - 2836 Community & Economic Development Department recommended approval of a 4Culture Sustained Support Program, in order to receive $10,580 in grant funds. The Renton Municipal Arts Commission will utilize the funds to provide opportunities for members of the Renton community to become engaged with each other through art. Council Concur. e) AB - 2838 Community Services Department recommended approval of Amendment 2 to CAG- 20-079, with the Washington State Department of Health Supplemental Nutrition Assistance Program (SNAP), in order to receive an additional $22,000 in grant funds for the purpose of reimbursing SNAP benefits at the 2021 Renton Farmers Market. Refer to Finance Committee. AGENDA ITEM #6. a) April 5, 2021 REGULAR COUNCIL MEETING MINUTES f) AB - 2816 Community Services Department requested authorization to execute the Notice of Grant (NOG), and record the NOG with King County, in order to receive the final retainage payment of $39,672 of the $500,000 in grant funds received through an agreement with the State of Washington, Recreation and Conservation Office (RCO) executed in 2018 for the Sunset Neighborhood Park. Refer to Finance Committee. g) AB - 2817 Community Services Department requested authorization to execute the Deed of Right (DOR), and record the DOR with King County, also needed in order to receive the final retainage payment of $39,672 of $500,000 in grant funds received through the State of Washington, Recreation and Conservation Office (RCO) executed in 2018 for the Sunset Neighborhood Park. Refer to Finance Committee. h) AB - 2832 Community Services Department recommended approval of Addendum No. 1 to CAG-20-061, agreement with The Alford Group, in order to extend the contract to June 30, 2022; and requested ratification of the original agreement in the amount of $140,000 for the purpose of providing as-needed services related to the coordination and adherence to terms of grants and donations during the construction of the Family First Community Center. Refer to Finance Committee. i) AB - 2835 Community Services Department submitted the Notice of Completion for CAG-20- 379, Coulon Playground Replacement project, contractor Landscape Structures, Inc., and requested acceptance of the project and release of retainage after 60 days once all State releases have been obtained. Council Concur. j) AB - 2843 Human Resources / Risk Management Department recommended confirmation of Mayor Pavone's appointment of Mr. Ed VanValey as the City of Renton Chief Administrative Officer, effective March 1, 2021; and approval of the related employment agreement. Council Concur. k) AB - 2842 Public Works Transportation Systems Division recommended approval of Amendment No. 1 to CAG-20-395, agreement with Gray & Osborne, in the amount of $684,201.08, for construction management services for the Duvall Ave NE Roadway Improvement, NE 7th St to Sunset Blvd NE project. Refer to Transportation (Aviation) Committee. l) AB - 2837 Public Works Transportation Systems Division requested authorization to purchase proprietary signal equipment from Western Systems and traffic calming devices from Zumar Industries, totaling $228,848,.65 using State bid contract 04616. These costs are to be reimbursed by King County METRO through CAG-20-156 approved on August 10, 2020. Refer to Finance Committee. m) AB - 2840 Public Works Utility Systems Division recommended approval of an agreement with Northwest Hydraulic Consultants, in the amount of $458,761, for the Lower Cedar River Flood Risk Reduction Feasibility Study. Refer to Utilities Committee. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. UNFINISHED BUSINESS a) Transportation Committee Chair McIrvin presented a report concurring in the staff recommendation to approve the update to Section 2.4.11 (b) of the Airport Regulations and Minimum Standards by replacing the requirement to meet criteria established by RCW 7.48 AGENDA ITEM #6. a) April 5, 2021 REGULAR COUNCIL MEETING MINUTES Nuisances and RCW 14.08.122 Adoption of Regulations by Airport Operators for Airport Rental and Use and Collection of Charges to streamline the process of removing derelict aircraft, abandoned vehicles, and abandoned property off the airport property through adherence to applicable RCWs and other applicable laws and regulations. MOVED BY MCIRVIN, SECONDED BY BENEDETTI, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Resolution: a) Resolution No. 4429: A resolution was read authorizing the Mayor and City Clerk to enter into an interlocal agreement with King County entitled Interlocal Cooperation Agreement Between King County and the City of Renton for Conservation Futures-Funded Open Space Acquisition Projects. MOVED BY O'HALLORAN, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Ordinance for first reading: b) Ordinance No. 6016: An ordinance was read reorganizing Chapter 3‐1 of the Renton Municipal Code by moving the City Clerk’s Office to the Executive Department and adding the Emergency Services Division to the Executive Department by moving Subsection 3‐4‐5.C “City Clerk Office” to Section 3‐1‐4 of the Renton Municipal Code, amending the language, and renaming it “City Clerk Division;” adding a new Section 3‐1‐8 “Emergency Management Division” to Chapter 3‐1 of the Renton Municipal Code; and repealing Subsection 3‐4‐5.C of the Renton Municipal Code; providing for severability; and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY CORMAN, SECONDED BY O'HALLORAN, COUNCIL ADJOURN. CARRIED. TIME: 7:25 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 05 Apr 2021 AGENDA ITEM #6. a) Council Committee Meeting Calendar April 5, 2021 April 12, 2021 Monday 3:30 PM Finance Committee, Chair O’Halloran – VIDEOCONFERENCE 1. FitLot Outdoor Exercise Equipment Activation Grant 2. King County Veteran’s, Seniors and Human Services Transform Senior Centers Grant 3. Furnitubes International Limited Sole Source Vendor Resolution 4. 2020 Washington State Department of Health SNAP Incentive Agreement 5. Sunset Neighborhood Park Notice of Grant 6. Sunset Neighborhood Park Deed of Right 7. The Alford Group Contract 8. Signal Equipment and Traffic Calming System Devices for the Safe Routes to Transit Program 9. Vouchers 4:45 PM Planning & Development Committee, Chair Prince – VIDEOCONFERENCE 1. K4C Climate Action Tool Briefing 2. Docket 16 Update 3. SHB 1406 Funds 4. Emerging Issues in CED 6:00 PM Committee of the Whole, Chair Corman – VIDEOCONFERENCE 1. Forestry Program Update 7:00 PM Council Meeting - VIDEOCONFERENCE AGENDA ITEM #6. a) AB - 2849 City Council Regular Meeting - 12 Apr 2021 SUBJECT/TITLE: 1st Quarter 2021 Contract Report RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Fully executed in first quarter 2021 were 108 contracts & leases, 33 addenda, 18 work orders/change orders, and 7 are highlighted as being over 10% and/or $100,000 of original amount The six-month expiration report shows 63 agreements that will expire between April 1, 2021 and September 30, 2021. EXHIBITS: A. Fully Executed Contracts (1/1/21 - 3/31/21) B. Expired Contracts (4/1/21 - 9/30/21) STAFF RECOMMENDATION: None - Information Only. AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration air CAG-20-106 Mott MacDonald, LLC - Assessment of flood damages to the Airport Seaplane Base Infrastructure & nagavational areas air $67,700 $87,995 P Contractor: (051522) MOTT MACDONALD LLC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #2-21 - Mott Macdonald, LLC - Assessment of flood damages to the Airport Seaplane Base Infrastructure & nagavational areas 01/04/202Adden #2-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-21-005 KPG - A&E On-Call Professional Services air $30,000 $30,000 P Contractor: (042772) KPG INC 12/31/202 Supplemental DescriptionDateNumberSupp Type 01/06/202n/a (new) Total Count air: 2 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 1 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration ced CAG-20-074 BERK Consulting, Inc. - Agreement for professional services for a housing action plan ced $80,000 $83,333 P Contractor: (009274) BERK CONSULTING INC 06/15/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - BERK Consulting, Inc. - Increase compensation to reflect increase in scope requested by Advisory Committee 02/11/202Adden #1-21addendum Previous Exp Date New Exp Date 06/15/2021 CAG-20-143 R.W. Scott Construction - downtown streetscape project is nearing its 100% design completion ced $839,370 $848,090 P Contractor: (071670) RW SCOTT CONSTRUCTION CO 12/31/202 Supplemental DescriptionDateNumberSupp Type CO #1-21 - R.W. Scott Construction - Change order 01-Curb Height Change and Removal of Tree Grates 02/24/202CO #1-21change Previous Exp Date New Exp Date 12/31/2021 CAG-21-012 BHC Consulting - Plan Review/Inspection Services ced $5,000 $20,000 P Contractor: (009510) BHC CONSULTANTS LLC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - BHC Consulting - Additional amount for Plan Review/Inspection Services - Changing amount from $5,000 to $20,000 03/24/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-21-013 Kolke Consulting - Plan Review ced $5,000 $5,000 P Contractor: (042740) KOLKE CONSULTING GROUP INC 12/31/202 Supplemental DescriptionDateNumberSupp Type 01/08/202n/a (new) CAG-21-014 Reid Middleton - Plan Review ced $20,000 $20,000 P Contractor: (066451) REID MIDDLETON INC 12/31/202 Supplemental DescriptionDateNumberSupp Type 01/08/202n/a (new) CAG-21-023 BERK Consulting, INc. - {rofessional services to support the use of sales tax funding collected under Ordinance 5983 ced $17,500 $17,500 P Contractor: (009274) BERK CONSULTING INC 06/15/202 Supplemental DescriptionDateNumberSupp Type 01/27/202n/a (new) CAG-21-027 Renton Chamber of Commerce - LTAC sponsorship of the Chamber operations as a tourism organization ced $150,000 $150,000 P Contractor: (066950) RENTON CHAMBER OF, COMMERCE 12/31/202 Supplemental DescriptionDateNumberSupp Type 02/04/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 2 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-042 Christy Caravaglio - Public art project for Maple Valley Highway Fence ced $4,500 $4,500 P Contractor: (015399) CHRISTINA CARAVAGLIO 06/30/202 Supplemental DescriptionDateNumberSupp Type 03/09/202n/a (new) Total Count ced: 8 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 3 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CS CAG-13-161 Puget Sound Refrigeration Mechanical - HVAC Maintenance -Guaranteed Service Program for Maplewood Golf Course CS $8,856 $66,200 P Contractor: (064542) PSR 06/30/202 Supplemental DescriptionDateNumberSupp Type Adden #6-21 - PSR Mechanical - Additional work and time extension 01/22/202Adden #6-21addendum Previous Exp Date New Exp Date 06/30/2021 LAG-13-002 Renton Ecumenical Association of Churches (REACH) - Lease of Jail space at City Hall for women's day shelter (3 years) CS $0 $50,000 R Contractor: (4906) REACH CENTER OF HOPE 03/31/202 Supplemental DescriptionDateNumberSupp Type Adden #6-21 - REACH - Temporary use extension02/09/202Adden #6-21addendum Previous Exp Date New Exp Date 03/31/2021 Total Count CS: 2 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 4 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration cs CAG-17-214 R.C. Zeigler Company, Inc - City Hall Elevator Modernization cs $1,646,398 $1,914,206 P Contractor: (065293) R C ZEIGLER COMPNAY INC 01/27/2025 Supplemental DescriptionDateNumberSupp Type CO #7-21 - RC Zeigler Company - Increased sales tax and time extension 03/02/202CO #7-21change Previous Exp Date New Exp Date 01/27/2021 CAG-18-063 Hough Beck & Baird Inc - Sunset Neighborhood Park Ph II Design & Construction Services cs $493,355 $510,058 P Contractor: (035300) HOUGH BECK & BAIRD INC 05/31/202 Supplemental DescriptionDateNumberSupp Type Adden #3-21 - HBB Landscape Architecture (Hough Beck & Baird Inc) - time extension for construction administration and project closeout 01/04/202Adden #3-21addendum Adden #4-21 - HBB Landscape Architecture (Hough Beck & Baird Inc) - Additional services and time extension 03/08/202Adden #4-21addendum Previous Exp Date New Exp Date 05/31/2021 CAG-18-109 Consultant Services for Cedar River Trestle Bridge Repairs cs $62,600 $111,931 P Contractor: (060557) WSP USA INC 02/28/202 Supplemental DescriptionDateNumberSupp Type Adden #5-21 - WSP USA Inc - Time extension01/04/202Adden #5-21addendum Previous Exp Date New Exp Date 02/28/2021 CAG-18-216 R.C. Zeigler Company, Inc - City Hall Elevator Modernization - Phase 2 cs $115,207 $105,648 P Contractor: (065293) R C ZEIGLER COMPNAY INC 01/27/202 Supplemental DescriptionDateNumberSupp Type Adden #4-21 - RC Zeigler Company - Increased sales tax and time extension 03/02/202CO #4-21change Previous Exp Date New Exp Date 01/27/2021 CAG-19-180 Welsh Commissioning Group Inc - Commissioning services for Family First Community Center cs $32,500 $32,500 P Contractor: (090400) WELSH COMMISSIONING GROUP INC 08/31/2022 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Welsh Commissioning Group - Assignment of Agreement to Performance Validation 02/15/202Adden #1-21addendum \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 5 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-19-243 Terra Dynamics, Inc - Sunset Neighborhood Park, Phase 2 cs $4,059,000 $4,047,337 P Contractor: (080368) TERRA DYNAMICS 03/31/202 Supplemental DescriptionDateNumberSupp Type CO #6-21 - Terra Dynamics Inc - Contract modifications for site conditions, structural adjustments, work extensions 01/04/202CO #6-21change CO #7-21 - Terra Dynamics Inc - time extension to complete project close-out 03/30/202CO #7-21change Previous Exp Date New Exp Date 03/31/2021 CO #8-21 - Terra Dynamics Inc - Deduct Landscape Maintenance for warranty period 03/31/202CO #8-21change Previous Exp Date New Exp Date 03/31/2021 CO #9-21 - Terra Dynamics - Increase in sales tax adjustment to 10.1% for pay application No. 13 03/31/202CO #9-21change Previous Exp Date New Exp Date 03/31/2021 CAG-19-269 Davey Tree Expert Company - 2019 On-Call Tree Maintenance cs $35,000 $70,000 P Contractor: (020110) THE DAVEY TREE EXPERT COMPANY 12/31/202 Supplemental DescriptionDateNumberSupp Type CO #2-21 - Davey Tree Expert Company - 2019 Tree Maintenance Agreement Renewal for 2021 02/01/202CO #2-21change Previous Exp Date New Exp Date 12/31/2021 CAG-19-270 RLB Robinson - Cost estimating for Family First Community Center cs $23,185 $33,685 P Contractor: (068210) RIDER LEVETT BUCKNALL 03/30/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Rider Levett Bucknall Ltd - Provide CAN for Family First Community Center, extend and increase scope of work 01/19/202Adden #1-21addendum Previous Exp Date New Exp Date 03/30/2021 CAG-19-271 Trelstad Tree Service LLC - 2019 On-Call Tree Maintenance cs $35,000 $70,000 P Contractor: (082475) TRELSTAD TREE 12/31/202 Supplemental DescriptionDateNumberSupp Type CO #2-21 - Trelstad Tree - 2019 Tree Maintenance Agreement Renewal for 2021 01/27/202CO #2-21change Previous Exp Date New Exp Date 12/31/2021 CAG-19-360 Hough Beck & Baird - Design & construction admin support for Philip Arnold Park site improvements cs $392,829 $440,624 P Contractor: (035300) HOUGH BECK & BAIRD INC 12/31/2022 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - HBB Landscape Architecture (Hough Beck & Baird Inc) - Additional professional design services for Philip Arnold Park site improvements and signage 01/20/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 6 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-20-006 EMTech, LLC - Cedar River Trestle Bridge Repairs cs $367,400 $505,016 P Contractor: (023999) EMTECH LLC 04/15/202 Supplemental DescriptionDateNumberSupp Type CO #7-21 - Emtech, LLC - Deduct Consultant pile repair costs & time extension 01/25/202CO #7-21change Previous Exp Date New Exp Date 02/28/2021 CO #8-21 - Emtech LLC - time extension only03/10/202CO #8-21change Previous Exp Date New Exp Date 04/15/2021 CO #9-21 - Emtech, LLC - Adjustment for sales tax 03/26/202CO #9-21change Previous Exp Date New Exp Date 04/15/2021 CAG-20-011 Bruce Dees & Associates - Professional Design & Construction Admin Services for Kiwanis Park Site Improvements cs $364,045 $367,045 P Contractor: (011885) BRUCE DEES & ASSOCIATES LLC 07/30/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Bruce Dees & Associates - Additional scope of work - Lot Line Adjustment 03/03/202Adden #1-21addendum Previous Exp Date New Exp Date 07/30/2021 CAG-20-012 The First Tee of Greater Seattle - Youth Golf Clinics at Maplewood Driving Range cs $2,700 $2,700 R 02/28/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - The First Tee - Additional scope of work and time extension ($4800 rev) 01/08/202Adden #1-21addendum Previous Exp Date New Exp Date 02/28/2021 CAG-20-119 Reidmann Enterprises LLC dba Seattle Grow - 2020 Landscape Tree Watering Agreement cs $100,000 $101,250 P Contractor: (001508) AL RIEDMANN 12/31/2020 Supplemental DescriptionDateNumberSupp Type CO #1-21 - Reidmann Enterprises LLC (dba Seattle Grow) - Addition of funds for final water bill 02/01/202CO #1-21change Previous Exp Date New Exp Date 12/31/2020 CAG-20-398 Precision Striping - Parking Lot Striping & Trail Striping cs $11,746 $11,756 P Contractor: (063158) PRECISION STRIPING 05/19/202 Supplemental DescriptionDateNumberSupp Type Adden #2-21 - Precision Striping - Adjust tax rate and time extension 03/18/202Adden #2-21addendum Previous Exp Date New Exp Date 05/19/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 7 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-006 GeoEngineers - Design, Permitting & Construction Support for Cedar River Trail Relocation & Bank Stabilization Project cs $375,638 $375,638 P Contractor: (029436) GEO ENGINEERS INC 05/31/202 Supplemental DescriptionDateNumberSupp Type 01/11/202n/a (new) CAG-21-007 Tabitha Blackburn Brown - Virtual art projects instruction cs $6,000 $6,000 P Contractor: (079870) TABITHA BROWN 12/31/202 Supplemental DescriptionDateNumberSupp Type 01/08/202n/a (new) CAG-21-015 Simply Magic - Virtual Magic Show & Workshop cs $550 $550 P Contractor: (074810) SIMPLY MAGIC LLC 01/14/202 Supplemental DescriptionDateNumberSupp Type 01/12/202n/a (new) CAG-21-018 Davey Resource Group - Consulting Inspecting Arborist Services cs $134,400 $134,400 P Contractor: (020112) DAVEY RESOURCE GROUP INC 12/31/202 Supplemental DescriptionDateNumberSupp Type 01/21/202n/a (new) CAG-21-019 Coast and Forest - Provide outdoor and virtual nature programs cs $15,000 $15,000 P Contractor: (069162) COAST & FOREST LLC 12/31/202 Women Owned Supplemental DescriptionDateNumberSupp Type 01/22/202n/a (new) CAG-21-020 All Star Security - Services at Severe Weather Shelter cs $6,000 $6,000 P 05/01/202 Supplemental DescriptionDateNumberSupp Type 01/26/202n/a (new) CAG-21-022 Med-Tox NW - Hazardous Materials Building Survey for portions of Renton City Hall & Museum cs $4,500 $4,500 P 03/31/202 Supplemental DescriptionDateNumberSupp Type 01/26/202n/a (new) CAG-21-024 Snapology of Eastside - Provide after school virtual and in-person STEAM activities cs $30,000 $30,000 P Contractor: (075995) SNAPOLOGY OF EASTSIDE 12/31/202 Supplemental DescriptionDateNumberSupp Type 02/02/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 8 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-028 Accord Contractors - Installation of new touchless fixtures for urinals, toilets and sinks in City-owned buildings cs $34,070 $40,069 P Contractor: (000406) ACCORD CONTRACTORS LLC 05/05/202 Supplemental DescriptionDateNumberSupp Type CO #1-21 - Accord Contractors - Changing of sinks at City Hall & Community Center to accommodate new Touchless Fixtures 03/26/202CO #1-21change Previous Exp Date New Exp Date 05/05/2021 CAG-21-029 Balance & Sparkle - Provide coordination and lessons for inspirational classes cs $5,000 $5,000 P Contractor: (076210) SPARKLE GIFTS 12/31/202 Women Owned Supplemental DescriptionDateNumberSupp Type 02/09/202n/a (new) CAG-21-031 Cascade Civil Construction LLC - Permission to park/stage lay down at 200 Mill Ave S parking lot cs $0 $0 P 05/15/202 Supplemental DescriptionDateNumberSupp Type 02/11/202n/a (new) CAG-21-032 Stemper Architectural Collaborative PLLC - Structural Assessment Park Ave Shop cs $31,161 $31,161 P Contractor: (070009) S.M. STEMPER ARCHITECTS 03/31/202 Minority Owned & Women Owned Supplemental DescriptionDateNumberSupp Type 02/23/202n/a (new) CAG-21-033 Babies of Homelessness - 2021-2022 Funding for Emergency Baby Supplies for homeless babies cs $15,000 $15,000 P Contractor: (007125) BABIES OF HOMELESNESS 12/31/2022 Supplemental DescriptionDateNumberSupp Type 02/25/202n/a (new) CAG-21-034 The Arts of Kenmore - PopUp StoryWalk at Sunset Neighborhood Park cs $650 $650 P Contractor: (005930) THE ARTS OF KENMORE 03/28/202 Supplemental DescriptionDateNumberSupp Type 02/26/202n/a (new) CAG-21-035 Trelstad Enterprises LLC - 2021 Early Spring Tree Maintenance cs $88,440 $88,440 P Contractor: (082475) TRELSTAD TREE 05/28/202 Supplemental DescriptionDateNumberSupp Type 03/01/202n/a (new) CAG-21-036 Solid Ground of WA - 2021-2022 Funding for Housing Stability Program cs $15,000 $15,000 P Contractor: (075930) SOLID GROUND WA 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/01/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 9 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-037 Margaret McKenna - ConTEXT Evaluation - Assist in developing, administering and analyzing community-wide survey for Age-Friendly Initiative cs $9,000 $9,000 P Contractor: (046957) MARGARET A MCKENNA 12/31/202 Supplemental DescriptionDateNumberSupp Type 03/05/202n/a (new) CAG-21-039 Primarius Elevator - Elevator Vandalism Repair Work for Elevator #2 at City Center Parking Garage cs $13,542 $13,542 P Contractor: (063519) PRIMARIUS LLC 06/16/202 Supplemental DescriptionDateNumberSupp Type 03/09/202n/a (new) CAG-21-043 Tami Curtis - 60-minute Story-telling with vocals & various instruments cs $300 $300 P Contractor: (080155) TAMI CURTIS 03/16/202 Supplemental DescriptionDateNumberSupp Type 03/12/202n/a (new) CAG-21-044 Asian Counseling & Referral Service - 2021-2022 Funding Mental Health Services for Asian and Pacific Islanders cs $15,000 $15,000 P Contractor: (006057) ASIAN COUNSELING REFERRAL SVC 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/15/202n/a (new) CAG-21-045 Sound Generations - 2021-2022 Funding for Community Dining for Seniors cs $18,136 $18,136 P Contractor: (073590) SOUND GENERATIONS 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/15/202n/a (new) CAG-21-046 REACH - 2021-2022 Funding for Center of Hope cs $15,000 $15,000 P Contractor: (067105) RENTON ECUMENICAL ASSOCIATION 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/16/202n/a (new) CAG-21-047 Vine Maple Place - 2021-2022 Funding for Case Management Services for housing stability cs $15,000 $15,000 P Contractor: (086190) VINE MAPLE PLACE 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/16/202n/a (new) CAG-21-055 Ukrainian Community Center of Washington - 2021-2022 Funding for Case Management & Cultural Orientation cs $15,000 $15,000 P Contractor: (083215) UKRAINIAN COMMUNITY CNTR OF WA 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/18/202n/a (new) CAG-21-056 Ukrainian Community Center of Washington - 2021-2022 Funding for Mental Health Counseling and Family Support cs $24,000 $24,000 P Contractor: (083215) UKRAINIAN COMMUNITY CNTR OF WA 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/18/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 10 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-057 Pediatric Interim Care Center - 2021-2022 Funding Interim Care for drug exposed infants cs $15,000 $15,000 P Contractor: (060760) PEDIATRIC INTERIM CARE CENTER 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/18/202n/a (new) CAG-21-058 Group Four Inc - Survey - Providence Health Services cs $5,000 $5,000 P 04/30/202 Supplemental DescriptionDateNumberSupp Type 03/18/202n/a (new) CAG-21-059 St Vincent de Paul Council of Seattle/King County - 2021-2022 Funding for Emergency Assistance cs $71,560 $71,560 P Contractor: (070296) ST. VINCENT DE PAUL, ATTN: ACCTG DEPT 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/20/202n/a (new) CAG-21-060 Sound Generations - 2021-2022 Funding for Free Transportation to medical appointments cs $15,000 $15,000 P Contractor: (073590) SOUND GENERATIONS 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/23/202n/a (new) CAG-21-061 After School All Stars - 2021-2022 funding for tutoring/mentoring of Middle School students cs $15,000 $15,000 P Contractor: (001127) AFTER-SCHOOL ALL-STARS 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/24/202n/a (new) CAG-21-063 Al Riedmann Enterprises LLC (dba Seattle Grow) - 2021 Tree & Landscape Watering Services cs $100,000 $100,000 P Contractor: (001508) AL RIEDMANN 12/31/202 Supplemental DescriptionDateNumberSupp Type 03/29/202n/a (new) CAG-21-064 Childhaven - 2021-2022 Funding for RAYS UP drop-out prevention program cs $28,370 $28,370 P Contractor: (015201) CHILDHAVEN 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/29/202n/a (new) CAG-21-065 Sound Generations - 2021-2022 Joint Agreement for Meals on Wheels cs $125,420 $125,420 P Contractor: (073590) SOUND GENERATIONS 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/29/202n/a (new) CAG-21-066 St. Vincent de Paul Seattle King County - 2021-2022 Culturally Responsive Education and Case Management Services to low income Latinos cs $15,000 $15,000 P Contractor: (070296) ST. VINCENT DE PAUL, ATTN: ACCTG DEPT 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 11 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-067 Eastside Baby Corner - 2021-2022 Funding to provide basic supplies for low income children cs $15,000 $15,000 P 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) CAG-21-068 Washington Autism Alliance and Advocacy - 2021-2022 Family Autism Navigation and Support Services cs $15,000 $15,000 P Contractor: (088155) WASHINGTON AUTISM ALLIANCE 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) CAG-21-069 Washington Poison Center - 2021-2022 Service for poison line calls and prevention education cs $15,000 $15,000 P Contractor: (088901) WA POISON CENTER 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) CAG-21-070 Domestic Abuse Women's Network - 2021-2022 Funding for Community Advocacy for those experiencing domestic violence cs $15,000 $15,000 P Contractor: (020390) DAWN 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) CAG-21-071 Domestic Abuse Women's Network (DAWN) - 2021-2022 Funding provides Shelter for women and children experiencing domestic violence cs $15,000 $15,000 P Contractor: (020390) DAWN 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/30/202n/a (new) LAG-20-028 Northwest Restaurant Experience Inc - Consessionaire at Maplewood Golf Course cs $0 $0 R 12/31/2028 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Northwest Restaurant Experience Inc - Adjustments due to closures caused by pandemic 03/01/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2028 LAG-21-001 Penney Lofts, LLC - City Center Parking Garage Lease cs $0 $0 R 01/21/2023 Supplemental DescriptionDateNumberSupp Type 02/01/202n/a (new) PAG-21-001 King County River & Floodplain Management Section - Permission for right-of-entry to Black River Riparian Forest and Lake to Sound Trail cs $0 $0 M 04/30/202 Supplemental DescriptionDateNumberSupp Type 03/11/202n/a (new) Total Count cs : 57 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 12 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration fin CAG-18-038 Tax Recovery Services (TRC) LLC - Tax Audit Services fin $40,000 $40,000 P Contractor: (080150) TAX RECOVERY SERVICES LLC 12/31/202 Minority Owned & Women Owned Supplemental DescriptionDateNumberSupp Type Adden #2-21 - Tax Recovery Services - time extension 01/04/202Adden #2-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-19-342 Ogden Murphy Wallace - Tax Legal Services fin $50,000 $140,000 P Contractor: (057375) OGDEN MURPHY WALLACE PLLC, ATTORNE 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Ogden Murphy Wallace PLLC - additional compensation for legal defense services 03/03/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2021 Total Count fin: 2 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 13 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration hr CAG-20-423 Seamark Law Group PLLC - Legal Services for Ramnanansingh vs City of Renton hr $30,000 $95,000 P Contractor: (072287) SEAMARK LAW GROUP PLLC 11/01/2022 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Seamark Law Group, PLLC - Budget increase from $30K to $95 K - Legal Prep 03/22/202Adden #1-21addendum Previous Exp Date New Exp Date 11/02/2022 Total Count hr : 1 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 14 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration may CAG-21-030 Benita Horn & Associates - Consulting Services for Inclusion Program may $78,000 $78,000 P Contractor: (009242) BENITA R HORN & ASSOCIATES 12/31/202 Supplemental DescriptionDateNumberSupp Type 02/11/202n/a (new) Total Count may: 1 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 15 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration pol CAG-21-051 King County Sexual Assault Resource Center (KCSARC) - in collaboration with community partners including the Renton Police Department, will organize the Coordinated Community Response (CCR) team. Renton PD will be an active member in the CCR, participating in trainings developed by KCSARC and the Children’s Justice Center of King County to increase officer understanding of sexual assault dynamics pol $0 $0 M 12/31/202 Supplemental DescriptionDateNumberSupp Type 03/31/202n/a (new) CAG-21-052 Washington State Patrol (WSP) - 2021 Authorized Emergency Vehicle Permit Application for Regional Motorcade, LLLP pol $0 $0 M 12/31/202 Supplemental DescriptionDateNumberSupp Type 03/16/202n/a (new) Total Count pol: 2 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 16 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration PW CAG-14-126 Mead & Hunt, Inc - Consultant agreement for Airport Master Plan PW $837,705 $1,095,895 P Contractor: (048618) MEAD & HUNT INC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #9-21 - Mead & Hunt, Inc - Extend time of completion to December 31, 2021 03/11/202Adden #9-21addendum Previous Exp Date New Exp Date 12/31/2021 Total Count PW: 1 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 17 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration pw CAG-15-177 OTAK, Inc - Lake WA Loop Trail Project pw $274,891 $902,155 P Contractor: (058565) OTAK INC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #10-21 - Otak, Inc - Preconstruction Management Services and extension of contract 03/15/202Adden #10-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-16-063 Parametric - Duvall Ave NE, NE 10th St to Sunset Blvd pw $390,848 $1,281,798 P Contractor: (060277) PARAMETRIX INC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #12-21 - Parametrix, Inc. - Prep bid-ready contract docs, bid phase assistance 03/22/202Adden #12-31addendum Previous Exp Date New Exp Date 12/31/2021 CAG-16-108 Stantec Consulting Services - Thunder Hills Sanitary Sewer Interceptor Replacement Project - Design and Construction Services pw $313,700 $588,725 P Contractor: (077215) STANTEC CONSULTING SVCS INC 03/31/2022 Supplemental DescriptionDateNumberSupp Type Adden #5-21 - Stantec Consulting Services, Inc - Time Extension for Thunder Hills Sewer Project (WWP2703921) 03/18/202Adden #5-21addendum Previous Exp Date New Exp Date 03/31/2022 CAG-17-037 RH2 Engineering, Inc. - Water and Wastewater Utilities 2017/2018 General Services pw $227,322 $391,502 P Contractor: (068180) RH2 ENGINEERING INC 03/31/2023 Supplemental DescriptionDateNumberSupp Type Adden #3-21 - RH2 Engineering, Inc. - Time Extension Only 03/15/202Adden #5-21addendum Previous Exp Date New Exp Date 03/31/2023 CAG-17-082 Perteet, Inc. - N. Park Avenue Extension - Preliminary Design and Design Report Phase pw $159,655 $1,009,277 P Contractor: (061292) PERTEET INC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #13-21 - Perteet, Inc. Final Design Stakeholder Coordination 01/21/202Adden #13-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-18-263 SECO Development/Southport West, LLC - Park Avenue North Extension & Private Road Agreement pw $0 $0 M 06/12/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Southport West LLC - Time extension to June 12, 2021 Park Avenue North Extension. 03/03/202Adden #1-21addendum Previous Exp Date New Exp Date 06/12/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 18 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-19-040 KPG, P.S. - NE 31 St Bridge Replacement - Audit Agreement pw $34,990 $84,786 P Contractor: (042772) KPG INC 12/30/2022 Supplemental DescriptionDateNumberSupp Type Adden #4-21 - KPG, P.S. - NE 31st St. Bridge Replacement, add budget to complete const. doc. filing 03/10/202Adden #4-21addendum Previous Exp Date New Exp Date 12/30/2022 CAG-19-041 KPG, P.S. - N. 27th Place Bridge Scour Repair - Audit Agreement pw $34,990 $69,954 P Contractor: (042772) KPG INC 12/31/2022 Supplemental DescriptionDateNumberSupp Type Adden #4-21 - KPG, P.S. - N 27th Place Bridge Scour Repair, add budget to complete const. doc. filing 03/10/202Adden #4-21addendum Previous Exp Date New Exp Date 12/30/2022 CAG-20-001 Cascade Civil Construction, LLC. - Williams Av S and Wells Av S Conversion Project pw $7,733,423 $8,253,423 P Contractor: (013903) CASCADE CIVIL CONSTRUCTION 03/30/2024 Supplemental DescriptionDateNumberSupp Type CO #1-21 - Cascade Civil Construction, LLC. - Added Houser Way S Utility Work 01/28/202CO #1-21change Previous Exp Date New Exp Date 03/30/2024 CAG-20-030 Cowling & Co, LLC. (dba widener & assoc) - Environmental Services - Renton Elementary & Middle School Crossings pw $8,347 $21,352 P Contractor: (091851) COWLING & CO LLC 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Cowling & Co. LLC - Environmental Services during Construction 03/24/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-20-055 KLJ Financial Consulting - Update to rate models & SDC fees for 2021-2022 budget for piped utilities pw $50,730 $55,730 P Contractor: (042557) KLJ FINANCIAL CONSULTING 08/31/202 Supplemental DescriptionDateNumberSupp Type Adden #2-21 - KLJ Financial Consulting - Additional wholesale water rates assistance (USA-01-0006) 03/18/202Adden #2-21addendum Previous Exp Date New Exp Date 08/31/2021 CAG-20-095 Cowling & Company dba Widener & Assoc - Environmental Services for the Wells & Williams project. pw $82,081 $117,058 P Contractor: (091851) COWLING & CO LLC 12/31/2024 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - Cowling & Company dba Widener & Assoc - BNSF Implementation & NEPA Update- Wells & Williams project. 01/04/202Adden #1-21addendum \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 19 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-20-128 Kennydale Reservoir Schedule C Offsite Improvements (WTR273956) pw $806,317 $820,370 P Contractor: (061616) PGH EXCAVATING INC 06/30/202 Supplemental DescriptionDateNumberSupp Type CO #1-21 - PGH excavating, inc. - Payment for Field Work Directive #03- Kennydale Reservoir Schedule C Offsite Improvements (WTR273956) 01/06/202Adden #1-21change Previous Exp Date New Exp Date 06/30/2021 CO #2-21 - PGH Excavating, Inc. - Additional working days 01/21/202CO #2-21change Previous Exp Date New Exp Date 06/30/2021 CO #3-21 - PGH Excavating, Inc. - Additional Working Days 02/16/202CO #3-21change Previous Exp Date New Exp Date 06/30/2021 CAG-20-133 RH2 Engineering, Inc. - Highlands Reservoir Phase 1 - Offsite Improvements pw $350,827 $350,827 P Contractor: (068180) RH2 ENGINEERING INC 12/31/2022 Supplemental DescriptionDateNumberSupp Type 03/19/202n/a (new) CAG-20-156 King County Metro Transit Capital Improvements Agreement - Capital Improvements (rev $1,500,000) pw $1,500,000 $1,500,000 R Contractor: (3828) KING COUNTY METRO 12/31/202 Supplemental DescriptionDateNumberSupp Type Adden #1-21 - King County Metro Transit Department - Capital Improvements Agreement (receivable $1,500,000.00) 02/24/202Adden #1-21addendum Previous Exp Date New Exp Date 12/31/2021 CAG-20-338 Transpo Group USA, Inc. - Safe Routes to Transit - Design Engineering Services pw $34,800 $232,800 P Contractor: (082361) TRANSPO GROUP USA INC 12/31/2025 Supplemental DescriptionDateNumberSupp Type Adden #2-21 - Transpo Group - Preparing Pre-100% plans to "bid ready" documents, and obtaining WSDOT permitting for pedestrian crossings 02/22/202Adden #2-21addendum Previous Exp Date New Exp Date 12/31/2025 CAG-20-432 Perteet, Inc - Houser Way/BNSF Improvements and Complete Streets-Construction Management Services pw $271,636 $271,636 P Contractor: (061292) PERTEET INC 12/31/2023 Supplemental DescriptionDateNumberSupp Type 03/19/202n/a (new) CAG-21-001 SCI Infrastructures, LLC - Downtown Utilities Improvement Project pw ########## ######### P Contractor: (071455) SCI INFRASTRUCTURE LLC 03/31/2023 Supplemental DescriptionDateNumberSupp Type 02/05/202n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 20 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration CAG-21-002 Strickland & Sons Excavation, LLC - NE 16th St – Jefferson Ave NE Stormwater Green Connections Project pw $2,811,189 $2,811,189 P Contractor: (078459) STRICKLAND & SONS EXCAVATION 03/31/2022 Supplemental DescriptionDateNumberSupp Type 02/22/202n/a (new) CAG-21-011 Murraysmith, Inc. - Services During Construction for the Downtown Utility Improvement Project (WWP2703949) pw $1,597,678 $1,597,678 P Contractor: (052444) MURRAYSMITH INC 12/31/2022 Supplemental DescriptionDateNumberSupp Type 01/13/202n/a (new) CAG-21-016 King County - Entry Agreement pw $0 $0 M 04/01/202 Supplemental DescriptionDateNumberSupp Type 01/20/202n/a (new) CAG-21-017 Century West Engineering Corporation - A&E On-Call Professional Services - Pavement pw $30,000 $56,527 P Contractor: (014533) CENTURY WEST ENGINEERING CORP 12/31/202 Supplemental DescriptionDateNumberSupp Type added incorrect expiration date before - Adden #1a-21 - Century West Engineering Corporation - Increase Compensation 02/16/202addendum CAG-21-025 KPG, Inc.- Construction Engineering Support - NE 16th St & Jefferson Ave NE Stormwater Green Connections Project (SWP274016 pw $30,176 $30,176 P Contractor: (042772) KPG INC 02/28/2022 Supplemental DescriptionDateNumberSupp Type 02/01/202n/a (new) CAG-21-026 King County Metro - 2021-2022 ORCA Cards and Business Passport Products pw $69,362 $69,362 P Contractor: (041608) KING CNTY FINANCE 02/28/2022 Supplemental DescriptionDateNumberSupp Type 01/05/202n/a (new) Total Count pw : 24 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 21 of 22 AGENDA ITEM #6. b) Contracts Fully Executed from 1/1/2021 through 3/31/2021 Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration Number of Items Processed: 108 (New: 57; Addendums: 33; Change Orders: 18; Work Orders: 0) Number of Contracts/Leases Affected: 100 Non-WMBE: WMBE: Total: $30,387,032 $57,335,45790 83 7 $1,552,700 $1,552,700 5 5 0 5 5 0 $0 $0 Count Count Count Amount Amount Amount Payables Receivables Miscellaneous $26,948,425 $0 $0 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2021 12:43:43PM Printed: 4/6/2021 Page 22 of 22 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 ced - econ Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-096 JayRay - Economic Development MarkeƟng iniƟaƟves & Strategic ConsulƟng Services P $100,000 $100,000Orig Amt: Curr Amt: ced - econ 04/30/2021 Contractor: (039099) JAYRAY ADS & PR INC CAG-21--01 Perteet, Inc. - conceptual evaluaƟon of future light rail transit (LRT) P $23,089 $23,089Orig Amt: Curr Amt: ced - econ 04/30/2021 Contractor: (061292) PERTEET INC CAG-20-074 BERK ConsulƟng, Inc. - Agreement for professional services for a housing acƟon plan P $80,000 $83,333Orig Amt: Curr Amt: ced - econ 06/15/2021 Contractor: (009274) BERK CONSULTING INC CAG-21-023 BERK ConsulƟng, INc. - {rofessional services to support the use of sales tax funding collected under Ordinance 5983 P $17,500 $17,500Orig Amt: Curr Amt: ced - econ 06/15/2021 Contractor: (009274) BERK CONSULTING INC CAG-20-073 Washington Department of Commerce - Interagency Agreement for housing acƟon plan grant funds (rec $100,000) R $100,000 $100,000Orig Amt: Curr Amt: ced - econ 06/30/2021 Contractor: -none CAG-21-042 Christy Caravaglio - Public art project for Maple Valley Highway Fence P $4,500 $4,500Orig Amt: Curr Amt: ced - econ 06/30/2021 Contractor: (015399) CHRISTINA CARAVAGLIO 6 Dept/Div Contracts/Leases: ced - econ \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 ced - plan Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-123 Appraisal Group of NW - Mossman property appraisal P $3,800 $3,800Orig Amt: Curr Amt: ced - plan 07/31/2021 Contractor: -none 1 Dept/Div Contracts/Leases: ced - plan \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 city clerk Contract No DescripƟon ClassContract Type ExpiraƟon CAG-18-106 MOU establishing reporƟng guidelines for Lobby Volunteer Program M $0 $0Orig Amt: Curr Amt: city clerk 06/30/2021 Contractor: -none 1 Dept/Div Contracts/Leases: city clerk \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 cs - fac Contract No DescripƟon ClassContract Type ExpiraƟon CAG-19-019 Baylis Architects - Architect for Family First Community Center P $1,239,097 $1,263,711Orig Amt: Curr Amt: cs - fac 04/30/2021 Contractor: (008187) BAYLIS ARCHITECTS CAG-21-058 Group Four Inc - Survey - Providence Health Services P $5,000 $5,000Orig Amt: Curr Amt: cs - fac 04/30/2021 Contractor: -none CAG-21-028 Accord Contractors - InstallaƟon of new touchless ﬁxtures for urinals, toilets and sinks in City-owned buildings P $34,070 $40,069Orig Amt: Curr Amt: cs - fac 05/05/2021 Contractor: (000406) ACCORD CONTRACTORS LLC CAG-21-031 Cascade Civil ConstrucƟon LLC - Permission to park/stage lay down at 200 Mill Ave S parking lot P $0 $0Orig Amt: Curr Amt: cs - fac 05/15/2021 Contractor: -none CAG-21-039 Primarius Elevator - Elevator Vandalism Repair Work for Elevator #2 at City Center Parking Garage P $13,542 $13,542Orig Amt: Curr Amt: cs - fac 06/16/2021 Contractor: (063519) PRIMARIUS LLC CAG-20-061 CAPITAL CAMPAIGN ASSESSMENT, PLANNING & COUNSE P $140,000 $140,000Orig Amt: Curr Amt: cs - fac 06/30/2021 Contractor: (001776) THE ALFORD GROUP INC LAG-18-009 CommuniƟes in Schools of Renton - Liberty Park Community Building Lease R $0 $0Orig Amt: Curr Amt: cs - fac 07/01/2021 Contractor: -none 7 Dept/Div Contracts/Leases: cs - fac \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 cs - hs Contract No DescripƟon ClassContract Type ExpiraƟon CAG-18-217 King County Housing & Community Development - CDBG Program Planning & AdministraƟon R $69,789 $1,439,426Orig Amt: Curr Amt: cs - hs 04/20/2021 Contractor: -none CAG-20-499 REACH - Provide staff for severe weather shelter P $5,000 $5,000Orig Amt: Curr Amt: cs - hs 05/01/2021 Contractor: (067105) RENTON ECUMENICAL ASSOCIATION CAG-21-020 All Star Security - Services at Severe Weather Shelter P $6,000 $6,000Orig Amt: Curr Amt: cs - hs 05/01/2021 Contractor: -none 3 Dept/Div Contracts/Leases: cs - hs \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 cs - parks Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-398 Precision Striping - Parking Lot Striping & Trail Striping P $11,746 $11,756Orig Amt: Curr Amt: cs - parks 05/19/2021 Contractor: (063158) PRECISION STRIPING CAG-20-006 EMTech, LLC - Cedar River Trestle Bridge Repairs P $367,400 $505,016Orig Amt: Curr Amt: cs - parks 04/15/2021 Contractor: (023999) EMTECH LLC PAG-21-001 King County River & Floodplain Management SecƟon - Permission for right-of-entry to Black River Riparian Forest and Lake to Sound Trail M $0 $0Orig Amt: Curr Amt: cs - parks 04/30/2021 Contractor: -none CAG-20-135 SeaƩle University - Permission for ROW to Black River Riparian Forest & Wetland, and Tiffany-Cascade Connector M $0 $0Orig Amt: Curr Amt: cs - parks 05/31/2021 Contractor: -none CAG-21-006 GeoEngineers - Design, Permiƫng & ConstrucƟon Support for Cedar River Trail RelocaƟon & Bank StabilizaƟon Project P $375,638 $375,638Orig Amt: Curr Amt: cs - parks 05/31/2021 Contractor: (029436) GEO ENGINEERS INC CAG-18-219 WA State Dept of Commerce - Direct AppropriaƟon Agreement Grant for Sunset Neighborhood Park Phase II Development R $3,000,000 $3,000,000Orig Amt: Curr Amt: cs - parks 06/30/2021 Contractor: -none CAG-20-079 WA State Department of Health - Point of sale incenƟves to SNAP clients at the Renton Farmers Market R $7,500 $7,500Orig Amt: Curr Amt: cs - parks 06/30/2021 Contractor: -none PAG-20-003 SeaƩle Public UƟliƟes - Right-of-Entry to Cedar River Park M $0 $0Orig Amt: Curr Amt: cs - parks 08/31/2021 Contractor: -none 8 Dept/Div Contracts/Leases: cs - parks \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 cs - ppnr Contract No DescripƟon ClassContract Type ExpiraƟon CAG-18-063 Hough Beck & Baird Inc - Sunset Neighborhood Park Ph II Design & ConstrucƟon Services P $493,355 $510,058Orig Amt: Curr Amt: cs - ppnr 05/31/2021 Contractor: (035300) HOUGH BECK & BAIRD INC CAG-21-035 Trelstad Enterprises LLC - 2021 Early Spring Tree Maintenance P $88,440 $88,440Orig Amt: Curr Amt: cs - ppnr 05/28/2021 Contractor: (082475) TRELSTAD TREE CAG-20-011 Bruce Dees & Associates - Professional Design & ConstrucƟon Admin Services for Kiwanis Park Site Improvements P $364,045 $367,045Orig Amt: Curr Amt: cs - ppnr 07/30/2021 Contractor: (011885) BRUCE DEES & ASSOCIATES LLC 3 Dept/Div Contracts/Leases: cs - ppnr \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 cs - rec Contract No DescripƟon ClassContract Type ExpiraƟon CAG-19-185 Western Display Fireworks LTD - 2019-2020 Firework Display - 4th of July Event P $50,000 $75,000Orig Amt: Curr Amt: cs - rec 07/04/2021 Contractor: (090600) WESTERN DISPLAY FIREWORKS LTD CAG-20-331 Skyhawks Sports Academy - Provide Life Skills Through Sports (revenue-TBD) R $0 $0Orig Amt: Curr Amt: cs - rec 08/21/2021 Contractor: -none 2 Dept/Div Contracts/Leases: cs - rec \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 CS Golf Contract No DescripƟon ClassContract Type ExpiraƟon CAG-13-161 Puget Sound RefrigeraƟon Mechanical - HVAC Maintenance -Guaranteed Service Program for Maplewood Golf Course P $8,856 $66,200Orig Amt: Curr Amt: otherserv 06/30/2021 Contractor: (064542) PSR 1 Dept/Div Contracts/Leases: CS Golf \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 CS Parks Contract No DescripƟon ClassContract Type ExpiraƟon CAG-11-166 DonaƟon to resurface Liberty Park basketball court, add goals/bleachers - maintain for 10 years M $0 $0Orig Amt: Curr Amt: otherserv 09/30/2021 Contractor: -none 1 Dept/Div Contracts/Leases: CS Parks \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 hr rm Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-125 Alliant Insurance Services - Property Insurance Policy applicaƟon 2020-20219 (crime, cyber, polluƟon, deadly weapon response) P $524,403 $524,403Orig Amt: Curr Amt: hr rm 07/01/2021 Contractor: (001910) ALLIANT INSURANCE SERVICES 1Dept/Div Contracts/Leases: hr rm \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 it Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-155 LiŌOff - Professional Services Agreement for MS365 MigraƟon support P $13,000 $13,000Orig Amt: Curr Amt: it 05/31/2021 Contractor: -none 1Dept/Div Contracts/Leases: it \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 mayor Contract No DescripƟon ClassContract Type ExpiraƟon CAG-17-215 WA State Military Dept & FEMA - Funding assistance for damage expenses - Jan-Feb 2017 storms/landslides R $31,500 $31,500Orig Amt: Curr Amt: mayor 04/21/2021 Contractor: -none CAG-16-110 Reliance CommunicaƟons - Website Redesign P $160,100 $160,100Orig Amt: Curr Amt: mayor 06/30/2021 Contractor: -none CAG-18-208 Diamond MarkeƟng SoluƟons Group, Inc - Postage applicaƟon and postal submission of daily City office mali P $295,654 $295,654Orig Amt: Curr Amt: mayor 08/31/2021 Contractor: (021133) DIAMOND COMMUNICATION SOLUTION 3 Dept/Div Contracts/Leases: mayor \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 -none Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-433 KeaƟng Bucklin & mcCormick - Legal RepresentaƟon in King County, Renton Hotel Investors, LLC. & Downtown emergency Services Center vs. City P $30,000 $30,000Orig Amt: Curr Amt: 07/01/2021 Contractor: (040286) KEATING BUCKLN & MCCORMACK INC 1 Dept/Div Contracts/Leases: -none \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 police Contract No DescripƟon ClassContract Type ExpiraƟon CAG-19-328 Edward Byrne Memorial JusƟce Assistance Grant (JAG) - Grant provides federal funding for vicƟms of DomesƟce Violence & help out of abusive situaƟons (grant $26,140) R $26,140 $27,130Orig Amt: Curr Amt: police 09/30/2021 Contractor: -none CAG-20-326 King County - Agreement with RPD for verifying address & residency of registered sex and kidnapping offenders ($17,089.36 grant rev) R $17,089 $17,089Orig Amt: Curr Amt: police 06/30/2021 Contractor: -none CAG-20-103 Edward Byrne Memorial JusƟce Assistance Grant (JAG) FY 2018 Local SolicitaƟon - Grant and MOU included. The grant provides federal funding to be used for vicƟms of domesƟc violence to help them get out of abusive situaƟons. ($30,158) R $30,158 $30,158Orig Amt: Curr Amt: police 09/30/2021 Contractor: -none 3 Dept/Div Contracts/Leases: police \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 pw - main Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-113 Prime Electric - Signal pole replacement - S. Grady Way & Talbot Rd. S. P $105,000 $105,000Orig Amt: Curr Amt: pw - main 04/27/2021 Contractor: (063506) PRIME ELECTRIC INC CAG-20-371 Prime Electric, Inc. - replacement of a signal pole and foundaƟon at Houser Way South and Mill Avenue South P $92,775 $92,775Orig Amt: Curr Amt: pw - main 08/06/2021 Contractor: (063506) PRIME ELECTRIC INC 2Dept/Div Contracts/Leases: pw - main \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 pw - trans Contract No DescripƟon ClassContract Type ExpiraƟon CAG-20-052 Concord Engineering _ Professional Services for Network Mobility EvaluaƟon P $34,450 $34,450Orig Amt: Curr Amt: pw - trans 07/31/2021 Contractor: (017705) CONCORD ENGINEERING INC CAG-20-008 Transpo Group USA, Inc. - Renton ADA TransiƟon Plan Update P $79,000 $123,900Orig Amt: Curr Amt: pw - trans 07/31/2021 Contractor: (082361) TRANSPO GROUP USA INC CAG-19-341 The Sherwin-Williams Company - MOU - Wells Av S & Williams Av S Conversion Project M $0 $0Orig Amt: Curr Amt: pw - trans 04/01/2021 Contractor: -none CAG-20-019 WSDOT - 2019 - 2021 TransportaƟon Demand Management ImplementaƟon Agreement R $81,271 $81,271Orig Amt: Curr Amt: pw - trans 06/30/2021 Contractor: -none CAG-20-330 Petersen Brothers - Replace/Repair Guardrail at South 55th Avenue project. P $7,017 $7,017Orig Amt: Curr Amt: pw - trans 08/27/2021 Contractor: (061305) PETERSEN BROTHERS INC CAG-18-263 SECO Development/Southport West, LLC - Park Avenue North Extension & Private Road Agreement M $0 $0Orig Amt: Curr Amt: pw - trans 06/12/2021 Contractor: -none 6 Dept/Div Contracts/Leases: pw - trans \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 pw - uƟl Contract No DescripƟon ClassContract Type ExpiraƟon CAG-17-050 RH2 Engineering, Inc. - LiŌ StaƟon and Force Main RehabilitaƟon Group 1 FaciliƟes Predesign P $176,379 $608,043Orig Amt: Curr Amt: pw - uƟl 06/30/2021 Contractor: (068180) RH2 ENGINEERING INC CAG-16-134 Murray, Smith & Associates, Inc. - Kennydale 320-Pressure Zone Reservoir Pre-Design P $419,500 $1,122,141Orig Amt: Curr Amt: pw - uƟl 07/31/2021 Contractor: (052444) MURRAYSMITH INC CAG-17-193 Carollo Engineers, Inc. - Water System Plan Update P $421,419 $476,702Orig Amt: Curr Amt: pw - uƟl 06/30/2021 Contractor: (013783) CAROLLO ENGINEERS PC CAG-19-143 RH2 Engineering, Inc. - Renton Airport Private LiŌ StaƟon Replacement Design P $95,600 $95,600Orig Amt: Curr Amt: pw - uƟl 06/30/2021 Contractor: (068180) RH2 ENGINEERING INC CAG-18-266 Murraysmith, Inc - Services during construcƟon of Kennydale Reservoir P $479,337 $549,035Orig Amt: Curr Amt: pw - uƟl 07/31/2021 Contractor: (052444) MURRAYSMITH INC CAG-20-055 KLJ Financial ConsulƟng - Update to rate models & SDC fees for 2021-2022 budget for piped uƟliƟes P $50,730 $55,730Orig Amt: Curr Amt: pw - uƟl 08/31/2021 Contractor: (042557) KLJ FINANCIAL CONSULTING CAG-21-016 King County - Entry Agreement M $0 $0Orig Amt: Curr Amt: pw - uƟl 04/01/2021 Contractor: -none CAG-19-156 King County - 2019 - 2020 Interagency Agreement CPA #606199 for WRR Grant ($199,990.00) R $199,990 $199,990Orig Amt: Curr Amt: pw - uƟl 06/30/2021 Contractor: -none CAG-20-128 Kennydale Reservoir Schedule C Offsite Improvements (WTR273956) P $806,317 $820,370Orig Amt: Curr Amt: pw - uƟl 06/30/2021 Contractor: (061616) PGH EXCAVATING INC CAG-19-032 Washington Department of Ecology - SE 172nd St and 125th Av SE Green Stormwater Infrastructure Design Project ($250,000 Grant) R $250,000 $250,000Orig Amt: Curr Amt: pw - uƟl 09/30/2021 Contractor: -none 10 Dept/Div Contracts/Leases: pw - uƟl \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 PW UƟliƟes Contract No DescripƟon ClassContract Type ExpiraƟon LAG-06-011 Antenna Lease Agreement to lease space at the City of Renton's West Hill Reservoir site. R $0 $0Orig Amt: Curr Amt: proplease 04/20/2021 Contractor: -none LAG-06-012 Antenna Lease Agreement to lease space at the City of Renton's Rolling Hills Reservoir site. R $0 $0Orig Amt: Curr Amt: proplease 04/20/2021 Contractor: -none CAG-01-175 Wa Community, Trade & Economic Development Trust Fund Loan - Maplewood Water Treatment Improvements M $0 $0Orig Amt: Curr Amt: otherags 07/01/2021 Contractor: (089191) WA ST DEPT OF COMMUNITY, TRADE 3 Dept/Div Contracts/Leases: PW UƟliƟes \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 4/1/2021 through 9/30/2021 PW UƟliƟes Contract No DescripƟon ClassContract Type ExpiraƟon All Departments: Number of Contracts/Leases: 63 Expired Contract Amt: Payable $27,417,042 Receivable $10,968,898 Miscellaneous $0 \\EDEN\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 4/6/2021 1:26:18PM Printed: 4/6/2021 Page 2 of 2 AGENDA ITEM #6. b) AB - 2846 City Council Regular Meeting - 12 Apr 2021 SUBJECT/TITLE: WSDOT Acquisition for I-405/SR 167 Flyover RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Askren, Property & Technical Services Manager EXT.: 7369 FISCAL IMPACT SUMMARY: Total Compensation is $72,300.00 to the City from WSDOT. Compensation totaling $39,218.38 will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. Compensation totaling $33,081.62 will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. SUMMARY OF ACTION: Should Council authorize the Mayor and City Clerk to execute the WSDOT documentation packet for (1) a Temporary Construction Easement, with compensation to the City in the amount of $6,600 (2) a Drainage Easement, with compensation to the City in the amount of $12,800 (3) a Utility Easement, with compensation to the City in the amount of $1,500 and (4) a Quit Claim Deed for a right -of-way take of a portion of the property located on the east side of SR-167, with compensation to the City in the amount of $37,600 and (5) a Damages payment, with compensation to the City in the amount of $13,900? Staff also recommends a public hearing be set for May 3, 2021 to consider this issue. EXHIBITS: A. Issue Paper - WSDOT Flyover B. Exhibit - WSDOT Flyover STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the WSDOT documents for the Temporary Construction Easement, Drainage Easement, Utility Easement and Quit Claim Deed and accept the compensation for same; and set a public hearing on 5/3/2021 to consider this issue. AGENDA ITEM #6. c) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:March 30, 2021 TO:Randy Corman, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Chip Vincent, CED Administrator STAFF CONTACT:Amanda Askren, Property & Technical Services Manager SUBJECT:WSDOT Acquisition for I-405/SR 167 Flyover ISSUE: 1. Should Council authorize the Mayor and City Clerk to execute the WSDOT documentation packet for (1) a Temporary Construction Easement, with compensation to the City in the amount of $6,600 (2) a Drainage Easement, with compensation to the City in the amount of $12,800 (3) a Utility Easement, with compensation to the City in the amount of $1,500 and (4) a Quit Claim Deed for a right-of-way take of a portion of the property located on the east side of SR- 167, with compensation to the City in the amount of $37,600 and (5) a Damages payment, with compensation to the City in the amount of $13,900? RECOMMENDATION: 1. Authorize the Mayor and City Clerk to execute the WSDOT documents for the Temporary Construction Easement, Drainage Easement, Utility Easement and Quit Claim Deed and accept the compensation for same. BACKGROUND: The Washington State Department of Transportation has been working on the I-405 and SR-167 flyover project with work started back in 2016. The parties began discussing draft documents for the work prior to beginning work, but due to complications along the way, the documents were not finalized until 2021, when the project is complete and currently in maintenance phase. There are 6 parcels that are named in the WSDOT acquisition documents; these are described as “Tract X,” a term that WSDOT requested. Of the six parcels at issue, Public Works’ Utility Division has requested that the funds associated with the parcels known as “Parcel C” and “Parcel F” be directed back to the Division as those parcels were AGENDA ITEM #6. c) Randy Corman, Council President Members of the Renton City Council Page 2 of 4 March 30, 2021 originally purchased using Surface Water Utility funding sources. The intended distribution of the funds is listed below within the detailed information on the acquisitions. Temporary Construction Easement The Temporary Construction Easement area is shown in the attached Exhibit in blue and is located on the exterior of the work area, in an area totaling 45,145 square feet. The temporary construction easement remains necessary despite the project’s status as complete and in the maintenance phase. The compensation for the temporary take is set at $6,600. The legal description, exhibit and documents provided in the WSDOT packet have been reviewed by City staff. Compensation of $3,354.17 for 22,943 square feet will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. Compensation of $3,245.83 for 22,202 square feet will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Utility Easement The Utility Easement area is shown in the attached WSDOT Exhibit in orange and covers the Olympic Pipeline that was relocated during construction. This easement is to provide an easement over Parcels C and F where the pipeline was relocated and match up to the previous easements on the other properties. WSDOT is requesting a utility easement totaling 11,537 square feet. The compensation for the easement is set at $1,500.00. The legal description, exhibit and documents provided in the WSDOT packet have been reviewed by City staff. Compensation of $1,500 for 11,537 square feet will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Drainage Easement The Drainage Easement area is shown in the attached WSDOT Exhibit in green and covers the built drainage facilities as part of the project. WSDOT is requesting a drainage easement totaling 102,240 square feet. The compensation for the easement is set at $12,800.00. The legal description, exhibit and documents provided in the WSDOT packet have been previously reviewed by City staff. Compensation of $7,591.24 for 60,635 square feet will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. AGENDA ITEM #6. c) Randy Corman, Council President Members of the Renton City Council Page 3 of 4 March 30, 2021 Compensation of $5,208.76 for 41,605 square feet will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Quit Claim Deed – Right-of-Way Take The Quit Claim Deed right of way take area is shown in the attached WSDOT Exhibit in teal and is located adjacent to SR-167. The City required a utility easement reservation in the Quit Claim Deed for City owned utilities; the utility easement reservation area is shown on Parcel F as the solid rectangle in the acquisition and encompasses 959 square feet. WSDOT is requesting a right-of-way take totaling 75,153 square feet. The compensation for the acquisition is set at $37,600.00. The compensation for the utility easement reservation is $100, which has been deducted in the WSDOT offer. The legal description, exhibit and documents provided in the WSDOT packet have been reviewed by City staff. Compensation of $14,372.98 for 28,728 square feet will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. Compensation of $23,227.02 for 46,425 square feet will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Payment of $(100) for 959 square feet for the utility easement reservation will be accounted for in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Damages As mentioned, this project and documents have undergone years of work between WSDOT and the City. Through those years and based on the construction on the property, the appraised value of the property reflected the condition of the property at the time each appraisal was complete. The value was significantly reduced between the original appraisal on the property and the value in 2019, which was the last completed appraisal date. WSDOT’s final offer for damages is the sum of $13,900. Compensation of $13,900 in damages will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. AGENDA ITEM #6. c) Randy Corman, Council President Members of the Renton City Council Page 4 of 4 March 30, 2021 Summary of Fund Distribution Total Compensation is $72,300.00 to the City from WSDOT. Compensation totaling $39,218.38 will be deposited in GL000.000000.005.395.10.00.000 SALE OF GENERAL FIXED ASSETS. Compensation totaling $33,081.62 will be deposited in GL427.000000.018.395.10.00.000 PROCEEDS FROM SALE OF CAPITAL ASSETS. Cc: Martin Pastucha, Public Works Administrator Jim Seitz, Transportation Systems Director Ron Straka, Utility Systems Director Raevel Chea, Sr. Finance Analyst AGENDA ITEM #6. c) Tract "X" = Parcels A - F Parcel F Parcel D Parcel C Parcel B Parcel E Parcel A AGENDA ITEM #6. c) AB - 2847 City Council Regular Meeting - 12 Apr 2021 SUBJECT/TITLE: Professional Services Agreement CAG-21-062 with Gray & Osborne, Inc. for Construction Management Services for the Lake Washington Loop Trail Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT SUMMARY: A summary of the project budget and construction expenditures to date is provided below Construction Project Budget (317.122802): $2,124,278 Active Construction, Inc. Construction Contract: $1,709,709 Plus Proposed Gray & Osborne Construction Management Services Agreement CAG-21-062: $162,224 Total Encumbered (construction phase): $1,871,933 Remaining Budget (budget less encumbered): $252,345 Agreement CAG-21-062 for construction management services for the Lake Washington Loop Trail project will be funded with the budget assigned to the project construction phase. After execution of the agreement, there will be $252,345 remaining in the construction phase budget. SUMMARY OF ACTION: The Lake Washington Loop Trail project (TIP No. 18) construction has a duration of 60 working days. Project limits are from the Logan Avenue North Cedar River Trail junction to the intersection of Rainier Avenue South and Airport Way. Improvements include a bike track, pedestrian ramps, signage and pavement markings, and upgrades to an existing traffic signal. The total amount of this agreement is $162,223.91. The scope of work for the agreement includes construction management services consisting of inspection, documentation and materials testing for the Lake Washington Loop Trail project. The project is partially funded by the Federal Highway Administration (FHWA). In addition, a 16% mandatory disadvantaged business enterprises (DBE) goal has been assigned to the agreement. To meet the DBE requirement, Gray & Osborne, Inc. is hiring Hayre McElroy & Associates, a certified DBE firm, as a sub - AGENDA ITEM #6. d) contractor for the materials testing portion of the agreement. The estimated cost of the materials testing is $28,789.02, or 17.7% of the construction management services agreement, which exceeds the mandatory DBE goal. The project was advertised January 13, 2021. Proposals were received on January 21. Only one proposal was received, and the applicant was screened by a staff interview panel. The sole applicant Gray & Osborne was selected pursuant to Policy & Procedure Number 250 -02 utilizing a request for qualifications (RFQ) process. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Professional Services Agreement CAG-21-062 with Gray & Osborne, Inc. in the amount of $162,223.91 for construction management services on the Lake Washington Loop Trail Project. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 1 of 14 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Address Federal Aid Number UBI Number Federal TIN Execution Date Completion Date 1099 Form Required Yes No Federal Participation Yes No Project Title Description of Work Yes No DBE Participation Yes No MBE Participation Yes No WBE Participation Yes No SBE Participation Maximum Amount Payable: Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub-consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 2 of 14 THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this AGREEMENT, between the _________________________________________________________________, hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this AGREEMENT, hereinafter called the “CONSULTANT.” WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1) of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I.General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II.General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III.General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 3 of 14 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms maximum practicable opportunities. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C – Preparation and Delivery of Electronic Engineering and other Data.” All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or fa csimile, to the address set forth below: If to AGENCY: If to CONSULTANT: ame: ency: Agency: Address: Address: City: State: Zip: City: State: Zip: Email: Email: Phone: Phone: Facsimile: Facsimile: IV.Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled “Completion Date.” The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. City of Renton 1055 South G @migcom.com (206) 223-0326 Ext 711 (206) 223-0125 WA 98104 AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 4 of 14 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A.Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT’s fiscal year end (FYE) date. The direct (raw) labor rates and classifications, as shown on Exhibits “D” and “E” shall be subject to renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT’s FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits “D” and “E” will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT’s books and records to determine the CONSULTANT’s actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve (12) month period. The fee as identified in Exhibits “D” and “E” shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY’s option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The CONSULTANT shall bill each employee’s actual classification, and actual salary plus indirect cost rate plus fee. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 5 of 14 A.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of sub-consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. B.Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT. C.Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates established in Exhibit “D,” including names and classifications of all employees, and billings for all direct non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT’s employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. D.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT’s “Audit Guide for Consultants,” Chapter 23 “Resolution Procedures,” the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings E. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT’s Internal Audit Office and /or at the request of the AGENCY’s Project Manager. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 6 of 14 VI.Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non-salary costs and fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be memorialized in a final written acknowledgment between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII.Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. Agreement Number: AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 7 of 14 VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: •Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) •Federal-aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) •Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) •Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) •Civil Rights Restoration Act of 1987 (Public Law 100-259) •American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) •23 CFR Part 200 •49 CFR Part 21 •49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX.Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT’s failure to perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 8 of 14 The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X.Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.” XI.Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII.Legal Relations The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 9 of 14 to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie , or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY’s, their agents’, officers and employees’ failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub- consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver. Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 10 of 14 Insurance Coverage A.Worker’s compensation and employer’s liability insurance as required by the STATE. B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non- contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third part, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 11 of 14 XIII.Extra Work A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,” under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV.Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV.Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI.Certification of the Consultant and the Agency Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit “G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General Requirements” prior to its performance of any SERVICES under this AGREEMENT. XVII.Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII.Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 12 of 14 XIX.Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state, or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles credit card information, driver’s license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence and not to make use of the State’s Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub- consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State’s Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State’s Confidential Information was received; who received, maintained, and used the State’s Confidential Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Page 13 of 14 The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as soon as such confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY’s said disclosure of sub- consultants’ information. XX.Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and maintain all “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents” pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place of business during normal working hours. If any litigation, claim, or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim, or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, “documents” means every writing or record of every type and description, including electronically stored information (“ESI”), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. AGENDA ITEM #6. d) AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit A Scope of Work Project No. See Exhibit A attached. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 1 EXHIBIT A SCOPE OF WORK CITY OF RENTON LAKE WASHINGTON LOOP TRAIL PROJECT The following is the City of Renton Standard Construction Management Scope of Work modified for this project. This Agreement has an expiration date of five (5) years. The project assumes 60 working days in the construction contract, CAG-20-126 Construction Management Scope of Work 1. GENERAL a. Construction Management. The Consultant shall manage the Project Construction as set forth in the Lake Washington Loop Trail Project Contract Construction Documents, WSDOT LAG Manual, 2020 WSDOT Standard Specifications, and the WSDOT Construction Manual except as may be modified below. b. Consultant’s Responsibilities. i. The Consultant staff consists of: 1. Construction Manager 2. Resident Engineer 3. Construction Observer 4. Documentation Specialist 5. Public Outreach Sub-Consultant 6. Material Testing Laboratory ii. The Consultant’s responsibilities are the tasks assigned to Consultant staff as described within the task descriptions below. iii. The Consultant tasks, as assigned below, may be reassigned by the Consultant. The Consultant must notify the Project Manager of such reassignment. The Construction Manager shall remain responsible for completeness, accuracy, and timeliness of the Consultant’s work. c. City’s Responsibilities i. The City staff consists of: 1. Project Manager 2. Engineer 3. Construction Observer, if employed by the City 4. Public Outreach AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 2 ii. The City’s responsibilities are the tasks assigned to City staff as described within the task descriptions below. d. Others Responsibilities i. Engineer of Record, Permit and Environmental Compliance Manager, and City Public Works Department shall be independently responsible for tasks assigned as described within the task descriptions below. e. Directing the Contractor i. The Contractor is responsible to get its direction from the contract documents. ii. Clarification will be made in writing in RFI’s. iii. Representatives of the Consultant are not authorized to accept Work, to accept materials, to issue instructions, or to give advice that is contrary to the Contract. Work done or material furnished which does not meet the Contract requirements shall be at the Contractor’s risk and shall not be a basis for a claim even if the representatives purport to change the Contract (Std. Spec. 1-05.2). In the event City or Consultant staff finds it necessary to give direction to the Contractor, the entity giving direction may be found responsible for the work so directed. A written record of the directive must be made. f. Duty of the Consultant. The presence of the Project Manager and/or the Engineer during construction or discussions with the Contractor does not change the duties and responsibilities of the Consultant, City, or Contractor. g. Deliverables The required deliverables, if any, are described in each of the tasks below. 2. RESPONSIBILITIES a. Construction Manager i. Staff management ii. Progress review iii. Billing iv. Preconstruction meeting (3.v.) v. Construction Observer and Documentation Specialist oversight (3.z.) vi. Weekly construction meetings (3.cc.) vii. Serial letters (3.vv.) viii. Protests (3.bbb.) b. Resident Engineer i. ROM (3.g.) ii. Non-materials submittal list (3.h.) iii. Bid analysis (3.i.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 3 iv. Pre-award meeting (3.k.) v. Record keeping (3.o.) vi. Materials (3.q.) vii. Buy America (3.r.) viii. Subcontractors (3.s.) ix. DBE subcontractors (3.t.) x. Progress schedule (3.u.) xi. Preconstruction meeting (3.v.) xii. Labor (3.w.) xiii. Project labor list (3.x.) xiv. Contractor’s equipment rate list (3.y.) xv. Construction Observer and Documentation Specialist oversight (3.z.) xvi. Weekly construction meetings (3.cc.) xvii. Safety (3.dd.) xviii. Weekly statements of working days (3.ff.) xix. Contractor’s weekly look-ahead schedule (3.gg.) xx. Conformity with and deviations from plans and stakes.(3.hh.) xxi. Permanent monuments (3.jj.) xxii. Correction notices (3.kk.) xxiii. Work suspension. (3.mm.) xxiv. IDR’s (3.qq.) xxv. Pay notes (3.rr.) xxvi. RFI’s (3.tt.) xxvii. Training (3.uu.) xxviii. Serial letters (3.vv.) xxix. Progress payment forms (3.ww.) xxx. Force Account (3.xx.) xxxi. Progress payments (3.yy.) xxxii. Field directives (3.aaa.) xxxiii. Change orders (3.bbb.) xxxiv. Protests (3.ccc.) xxxv. Notices (3.ddd.) xxxvi. Change tracking (4.f.) xxxvii. Progress Schedule (4.h.) xxxviii. Posting Notices (4.i.) xxxix. CM construction office (5.h.) and (5.i.) c. Construction Observer (Inspector) i. Pre-award meeting (3.k.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 4 ii. Non-materials submittal schedule (3.p.) iii. Materials (3.q.) iv. Subcontractors (3.s.) v. Preconstruction meeting (3.v.) vi. Labor (3.w.) vii. Construction Observer and Documentation Specialist oversight (3.z.) viii. Weekly construction meetings (3.cc.) ix. Safety (3.dd.) x. Contractor’s weekly look-ahead schedule (3.gg.) xi. Conformity with and deviations from plans and stakes (3.hh.) xii. Testing (3.ii.) xiii. Permanent monuments (3.jj.) xiv. Correction notices (3.kk.) xv. Environmental (3.ll.) xvi. Work suspension. (3.mm.) xvii. Photographs (3.nn.) xviii. Diary (3.oo.) xix. Field notebooks (3.pp.) xx. IDR’s (3.qq.) xxi. Pay notes (3.rr.) xxii. As-built plans (3.ss.) xxiii. Force Account (3.xx.) xxiv. Progress payments (3.yy.) xxv. Field directives (3.aaa.) xxvi. City Public Works Department Notification (3.eee.) xxvii. CM construction office (5.f.) d. Documentation Specialist i. ROM (3.g.) ii. Record keeping (3.o.) iii. Non-materials submittal schedule (3.p.) iv. Materials (3.q.) v. Buy America (3.r.) vi. Subcontractors (3.s.) vii. DBE subcontractors (3.t.) viii. Preconstruction meeting (3.v.) ix. Labor (3.w.) x. Construction Observer and Documentation Specialist oversight (3.z.) xi. Weekly construction meetings (3.cc.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 5 xii. Meeting minutes (3.ee.) xiii. IDR’s (3.qq.) xiv. Pay notes (3.rr.) xv. RFI’s (3.tt.) xvi. Training (3.uu.) xvii. Serial letters (3.vv.) xviii. Progress payment forms (3.ww.) xix. Force Account (3.xx.) xx. Progress payments (3.yy.) xxi. Change orders (3.bbb.) xxii. Protests (3.ccc.) e. Public Outreach Sub-consultant i. Public outreach (3.fff.) f. Testing Laboratory i. ROM (3.f.) ii. Materials testing and approval iii. On-site compaction testing iv. On-site concrete testing g. Project Manager i. Advertisement (3.a.) ii. Contract addenda (3.b.) iii. Bidder questions (3.c.) iv. Bid deadline and opening (3.c. and d.) v. Conformed construction documents (3.f.) vi. ROM (3.g.) vii. Bid analysis (3.i.) viii. Determination of bidder responsibility and bid responsiveness (3.j.) ix. Pre-award meeting (3.k.) x. Preparation of contract documents for execution (3.l.) xi. Award (3.m.) xii. Execution (3.n.) xiii. Record keeping (3.o.) xiv. Materials (3.q.) xv. Subcontractors (3.s.) xvi. Preconstruction meeting (3.v.) xvii. Notice to proceed (3.z.) xviii. Work suspension. (3.mm.) xix. IDR’s (3.qq.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 6 xx. Serial letters (3.vv.) xxi. Progress payment forms (3.ww.) xxii. Progress payments (3.xx.) xxiii. Change orders (3.aaa.) xxiv. Notices (3.ccc.) h. Engineer i. The Authority vested in the “Engineer” by the Standard Specifications shall be vested in the City Transportation Design Manager who performs the duties of the Certification Authority. ii. Directing the Contractor (1.e.) iii. Contract addenda (3.b.) iv. Bidder questions (3.c.) v. Conformed construction documents (3.f.ii) vi. Pre-award meeting (3.k.) vii. Materials (3.q.) viii. Preconstruction meeting (3.v.) ix. Work suspension. (3.mm.) x. Change orders (3.aaa.) xi. Protests (3.bbb.) i. Engineer of Record i. Contract addenda (3.b.) ii. Bidder questions (3.c.) iii. Conformed construction documents (3.f.) iv. ROM (3.g) v. Non-materials submittal list (3.h.) vi. Bid analysis (3.i.) vii. Pre-award meeting (3.k.) viii. Record keeping (3.o.) ix. Materials (3.q.) x. Preconstruction meeting (3.v.) xi. Weekly construction meetings (3.cc.) xii. Conformity with and deviations from plans and stakes (3.hh.) xiii. Permanent monuments (3.jj.) xiv. RFI’s (3.tt.) xv. Change orders (3.bbb.) j. Permit and Environmental Compliance Manager i. Review and approval of Contractor’s SPCC plan ii. Environmental (3.ll.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 7 k. City Public Works Department i. Water Manager (3.ddd.) ii. Sewer and Surface Water Manager (3.ddd.) iii. Streets Manager (3.ddd.) 3. TASKS a. Advertisement i. Prepared by Project Manager ii. Placed in newspaper by City Clerk iii. Two separate ads, posted for the duration of 21 calendar days (LAG 46.2.24) iv. Electronic copies of the plans and specifications shall be placed by the Project Manager and shall be available, on-line, at Builder’s Exchange from the first date of advertisement, continuously, until physical completion. b. Contract Addenda i. Contract addenda will be prepared by the Engineer of Record, reviewed by Project Manager, and signed by Engineer (LAG 46.2.24). c. Bidder Questions i. Questions must be in writing, email preferable. ii. Answers will be prepared by the Engineer of Record, reviewed by the Project Manager, and signed by the Engineer. iii. All answers shall be made in writing and posted on the bidding website (Std. Spec. 1-02.4(1), last paragraph). iv. Answers that change the contract will generate contract addenda d. Bid deadline i. The bid delivery will be to the City Clerk and the deadline will be as advertised. e. Bid Opening i. The bid opening by the City Clerk will be at least 48 hours following the bid deadline f. Conformed Contract Documents i. Following the bid opening, the Engineer of Record will cause the contract documents to incorporate all the changes made during the bidding process. ii. The Engineer will sign the contract documents for construction approval. g. ROM (Constr. Man.9-1.2C) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 8 i. The Record of Materials shall be prepared independently by the Resident Engineer, reviewed by the Engineer of Record and Project Manager, and maintained by the Resident Engineer or Documentation Specialist ii. The ROM shall be prepared following bid opening and prior to preconstruction meeting iii. Made available at the Preconstruction Meeting iv. See (3.q) h. Non-materials Submittal List (Constr. Man. 1-05 Other submittals page 1-51) i. The Engineer of Record and Resident Engineer shall independently prepare a list of all contract-required non-materials submittals. (See Figure 1-1, Constr. Man. 1-05 page 1-55) ii. Following bid opening and prior to Preconstruction meeting iii. Made available at the Preconstruction meeting iv. See (3.p) i. Bid Analysis i. The Project Manager shall tabulate all the bids by bid item and evaluate the apparent low bid for balance and other irregularities (Std. Spec. 1- 02.13.2.). The Engineer of Record and Resident Engineer shall review for concurrence. j. Determination of Bid Responsiveness and Bidder Responsibility i. The Project Manager shall determine bid responsiveness and bidder responsibility. A bid may be considered irregular and not responsive for any of the conditions listed in Std. Spec. 1-02.13. Further instruction that shall be followed is contained in LAG 46.2.26. ii. A bidder may be deemed not responsible and the proposal rejected for any of the conditions listed in Std. Spec. 1-02.14. Further instruction that shall be followed is contained in LAG 46.2.22, 27, and 28. iii. The Project Manager shall submit the low bid information to WSDOT Local Programs for review and approval. iv. Before award of a contract, a bidder shall submit to the contracting agency a signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection (2)(f) of RCW 39.26.160. A contracting agency may award a contract in reasonable reliance upon such a sworn statement (RCW 39.26.160 (4)). k. Pre-award Meeting (Std. Spec. 1-02.15) i. The Project Manager shall schedule and preside over a pre-award meeting. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 9 ii. Required participants 1. Engineer 2. Project Manager 3. Engineer of Record 4. Resident Engineer 5. Construction Observer/s 6. Contractor’s Project Manager 7. Contractor’s Site Foreman/Superintendent iii. Agenda shall include at least the following: 1. Time of contract compliance letter and response 2. A pre-award progress schedule (3.o.ii). 3. Executed documents deadline 4. Construction phasing 5. Lump sum breakdowns 6. A complete statement of the origin, composition, and manufacture of any or all materials to be used; 7. ROM 8. Non-materials submittal List 9. Special citizen outreach requirements 10. Date for pre-construction meeting/s 11. Date for notice to proceed 12. Construction offices 13. Lay-down locations l. Preparation of contract documents for execution i. The Project Manager shall prepare the contract documents for execution by the Contractor. m. Award i. The Project Manager shall prepare the contract for award and submit the material to the City Clerk who will submit the contract to the City Council for award. n. Execution (Std. Spec. 1-03.3, RCW 35A.40.200, RCW 35.23.352(1)) i. The Project Manager will deliver the complete the contract package to the Contractor. ii. The Contractor must execute and return the contract documents in full within ten days from the date at which he or she is notified that he or she has been awarded the contract. iii. The Project Manager will deliver the contractor-executed contract to the City Clerk for the Mayor’s execution. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 10 o. Record Keeping i. Filing system. 1. The City will provide the filing format that shall be used by the Consultant 2. Original copies of all contract construction documents shall be kept and filed by the Documentation Specialist and delivered to the Project Manager in cardboard file boxes with printed external tables of contents upon contract completion. 3. Electronic copies of all contract construction documents shall be kept and filed by the Documentation Specialist and delivered to the Project Manager in PDF format on a “thumb drive” upon contract completion. ii. Timeliness. 1. The Documentation Specialist shall update the status of submittals and subcontractors on a daily basis and make them available to the Construction Observer and Resident Engineer and the Engineer of Record at 7:00 AM the morning following every status change. All other records shall be updated on a weekly basis and made available on line to the City, the Contractor, and all members of the construction management team and at the weekly construction meeting following the status change. iii. Final records. 1. Upon contract completion, the Documentation Specialist shall provide the Project Manager with documentation of the work performed on the contract. Documentation consists of field books, inspector’s record of field tests, Resident Engineer’s and inspector’s diaries, all invoices, weigh bills, truck measurements, quantity tickets, receiving reports, field office ledgers, mass diagrams, cross-sections, computer listings, and work profiles. Photographs or video tapes before, during, and after construction could be useful, especially if care is taken to show any unusual conditions, equipment, or procedures (LAG Man. 52.8.83.4). iv. The Documentation Specialist shall be responsible for filing all meeting minutes (3.dd). v. Contractor Records 1. The Document Specialist shall obtain proof from the Contractor that it has met all the requirements for Records and Retention (Constr. Man. 1-07.11(10)B) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 11 p. Non-materials Submittal Schedule i. The Documentation Specialist shall maintain a non-materials tracking spreadsheet, supplied by the City, of status and delivery deadlines of non-material submittals for the purpose of notifying the contractor and construction observer of pending requirements for up-coming construction activity. ii. The Resident Engineer shall review the non-materials tracking spreadsheet at the weekly construction meetings. q. Materials i. All materials must be approved by the Project Manager prior to use. The Resident Engineer shall insure that the quality of materials and workmanship on a project conform to the contract specifications (LAG 52.3) ii. All QPL, RAM, ASA, CMO, and MCC submittals shall be delivered to the Documentation Specialist, Resident Engineer, and the Project Manager. iii. Each RAM submittal package shall be delivered complete. Parts of assemblies, submitted individually will be returned to the Contractor. RAMS that vary from the specifications must be reviewed and approved by the Engineer of Record. iv. The Documentation Specialist shall maintain and update a City form material submittals tracking spreadsheet with all material submittals. v. Materials shall also be tracked by bid item on appropriate WSDOT forms 272-024. vi. The Resident Engineer shall be responsible for reviewing materials submittals for conformance with the specifications and approving, or obtaining materials approvals. vii. The Construction Observer shall receive all Materials on site. Only approved materials shall be accepted and all materials shall have identification stamps or tags. Non-approved materials and/or materials missing identification shall be rejected and either quarantined or removed from the site. Used materials shall be removed from the site immediately. viii. The Construction Observer shall keep trip tickets, invoices, weigh bills, truck measurements, quantity tickets or other record of the quantities of all materials delivered ix. Materials Certification. The Documentation Specialist shall provide the Engineer, for his signature, a completed Materials Certification form (DOT Form 140-574) upon completion. This materials certification shall AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 12 be completed in accordance with Construction Manual Section 9-1.5 and Section 52.3 of the LAG Manual (LAG Man. 52.8.83.6). r. Buy America i. The Resident Engineer shall be responsible that all ferrous materials meet “Buy America” requirements (Special Provision 1.06). ii. The Documentation Specialist shall obtain and file all CMO’s and/or MCC’s from the Contractor. s. Subcontractors i. All subcontractors must be approved by the Project Manager before performing any work on the project (Std. Spec. 1-08.1) ii. The Construction Observer shall keep track of all subcontractors on the job site and require removal of all unapproved subcontractors by the Contractor. iii. All subcontractors must meet the conditions set forth in Std. Spec. 1- 08.1. iv. The Contractor must submit a completed WSDOT form 421-012 for each proposed subcontractor. The request must be reviewed and approved by the Resident Engineer to ensure that the proposed subcontractor meets the requirements of WAC 296.127.10 (Constr. Man. 1-08.1.). v. All subcontractors must submit intents to pay prevailing wages documents L&I form F700-029-000 and appropriate addenda before performing any work on the project. vi. All contracts with all subcontractors and lower tier subcontractors shall contain the exact language contained in Form FHWA 1273 as revised May 1, 2012 vii. All subcontractors must have a City of Renton Business License. viii. The Contractor shall insert the notification set forth in the Standard Specifications in all solicitations for sub-contractor and supplier bids. (Std. Spec. 1-07.11(2)3.) ix. Subcontractor contract retainage requirements GSP1-08.1 (June 3, 2019 ) must be met. x. The Documentation Specialist shall keep files of all subcontractors and their submittals, and shall maintain and update a City form subcontractor tracking spreadsheet with all subcontractor approval submittals. xi. Removal. If dissatisfied with any part of the subcontracted Work, the Engineer may request in writing that the Subcontractor be removed. (Std. Spec. 1-08.1 last paragraph). AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 13 xii. If required, the Construction Observer shall observe and record VIN numbers on contractor trucks. t. DBE Subcontractors ( See Special Provision for DBEs 1275) i. Upon award, the DBE goal percentage is replaced with the individual DBE sub-contractor dollar amounts provided with the bid that become Conditions of Award (COA’s) ii. COA DBE’s and their contract dollar amounts (Special Provision 1-07.11, page 37) cannot be changed without meeting the conditions set forth in LAG 26.3.6. iii. COA DBE’s shall be interviewed by the Resident Engineer on behalf of the Engineer and make CUF determinations using DOT Form 272-052, Special Provision 1-07.11. iv. Reporting. The Contractor shall use the WSDOT implemented DMCS to file DBE and DBE payment. The Documentation Specialist shall monitor DBE participation and track all Subcontractor payments and monitor attainment of Condition of Award (COA) Commitments. v. The Construction Observer shall verify trucks that are on-site match the trucks listed by license plate on DOT Form 350-077. If trucks are on-site that are not listed on the log, document in the Inspector Daily Report the license plate number and identifying logo. Notify the Project Engineer of the unlisted trucks. u. Progress Schedule i. The Progress Schedule shall be type A B as indicated in the contract (Std. Spec. 1-08.3(2)B) and (Special Provisions, page 54). ii. Prepared by Contractor iii. A progress schedule, of sufficient detail to demonstrate completion of the project within the time of contract, shall be submitted before awarding the contract when required (Pre-Award Information Std. Spec. 1-02.15.3). iv. A progress schedule shall be submitted no later than at the preconstruction conference (Special Provision 1-08.3(2)B). v. The entire project schedule, if different from the pre-award schedule, shall be submitted within 21 calendar days following preconstruction conference. (Std. Spec. 1-08. 3(2)B) vi. The progress schedule shall be reviewed and approved or returned by the Resident Engineer 15 calendar days following submittal by the Contractor, (Special Provision. 1-08.3(2)A) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 14 vii. The Resident Engineer shall determine if the Contractor will perform at least 30% of the work (Std. Spec. 1-08.1) and: viii. Collectively, lower tier subcontractors shall not do work that exceeds 25 % of the total amount subcontracted (Std. Spec. 1-08.1.7.) to all Subcontractors except for structure work. ix. The Resident Engineer shall require updates, as may be required, for review and approval. (Std. Spec. 1-08. 3 (3)) v. Preconstruction Meeting (LAG Man. 52.2) i. The Pre-construction meeting shall be scheduled and managed by the Resident Engineer. ii. List of invitees shall include: 1. The Project Manager 2. The Project Specialist (Joey) 3. The Engineer 4. The Engineer of Record 5. The City’s Public Works representatives 6. The Resident Engineer 7. The Construction Manager 8. The Documentation Specialist 9. The Construction Observer/s 10. The Public Outreach Sub-consultant 11. The franchise utility representatives 12. The WSDOT Local Programs Engineer 13. The WSDOT inspector (for projects on state highways and/or in WSDOT limited access ROW. iii. The Agenda shall be prepared by the Resident Engineer and shall include at a minimum those items listed in (LAG Appendix 52.101) iv. First Order of Work (Std. Spec. 1-08.4) 1. When shown in the Plans, the first order of work shall be the installation of high visibility fencing to delineate all areas for protection or restoration. v. Forms 1. The Resident Engineer should provide the Contractor a description of all required forms, giving the Contractor an initial supply of each. Additional forms required by the Contractor over the course of the work should be provided by the Resident Engineer upon request by the Contractor. Remind the Contractor that all form submittals, including those of subcontractors, lower- AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 15 tier subcontractors, and suppliers, should be routed through the Prime Contractor for submittal (Constr. Man. P. 1-52). w. Labor i. Minimum wages shall meet Federal or Washington State prevailing wage rates, whichever is higher. ii. Intents to pay prevailing wages 1. The Prime Contractor and all subcontractors and lower tier subcontractors must submit intents to pay prevailed wages. It is the responsibility of the Documentation Specialist to collect and file the intents (Std. Spec. 1-07.9 and Special Provisions). The Resident Engineer shall not permit the Contractor, subcontractors or lower tier subcontractors onto the job site until their Intents have been submitted via correction notice per Section kk. iii. Certified payrolls 1. The Documentation Specialist shall collect and file all certified payrolls and shall not enter work into the progress payment form for payment to the Contractor, subcontractors or lower tier subcontractors, failing to submit the required certified payrolls within 10 calendar days of the of the end of the preceding weekly payroll period. (Std. Spec. 1-07.9(5) 2. The Documentation Specialist shall maintain and update a City form certified payrolls tracking spreadsheet containing all certified payrolls. iv. Affidavits of wages paid 1. The Documentation Specialist shall collect and file affidavits of wages paid from the Contractor and all subcontractors following physical completion. The City will not accept the project nor release the contract bond until all such affidavits have been delivered. (Std. Spec. 1-07.9(5) v. Interviews (Constr. Man. 1-07.9(1)) 1. The Construction Observer shall perform interviews with the Contractor’s and subcontractor’s worker to verify payment of the correct wage rates.(Constr. Man. p. 1-86) x. Project Labor List (Std. Spec. 1-09.6.1.) i. Project labor lists of the charge rates for all employees shall be submitted by the contractor and all subcontractors for review and approval by the Resident Engineer prior to the notice to proceed. y. Contractor’s Equipment Rate List (Std. Spec. 1-09.4 and 1.09.6.3.) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 16 i. Contractor-owned equipment rates shall be submitted by the contractor for every piece of equipment potentially used on the job for review and approval by the Resident Engineer prior to the notice to proceed. z. Construction Observer and Documentation Specialist Oversight i. The Resident Engineer shall manage the activities of the Construction Observer and Documentation Specialist and provide direction and training as necessary. If the Construction Observer or Documentation Specialist is failing to perform assigned duties, the Resident Engineer shall attempt to correct the performance. If the Construction Observer or Documentation Specialist fails to make the corrections, he or she must be replaced. In the event the Construction Observer is a City employee, The Construction Manager shall prepare a written notice of performance failure that must be delivered to the Project Manager. ii. If the City employee fails to make the necessary corrections, the Project Manager will remove the City employee and the Resident Engineer may be required to replace the City employee with a Consultant Construction Observer. aa. Notice to Proceed i. The Project Manager will issue the notice to proceed to the Contractor. ii. Work must begin within 21 days of execution of contract (Std. Spec. 1- 08.4). bb. Mobilization (Std. Spec.1-09.7) i. Payment for mobilization will be made in strict compliance with the Standard Specifications. The numerators for the 5% and 10% thresholds calculations are the sums of the value of all bid item and force account work completed up to the cutoff date excluding any amount for the bid item, mobilization. The divisor for the 5% and 10% thresholds calculations is the total original contract amount. The basis for the 10% delayed payment limit until substantial completion is the total original contract amount. cc. Weekly Construction Meetings i. Held in the Consultant’s or Contractor’s construction office ,at a conference room provided by the City or via online meeting presided over by the Resident Engineer. ii. Required attendees 1. Construction Manager 2. Resident Engineer 3. Documentation Specialist AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 17 4. Construction Observer 5. Public Outreach Sub-consultant 6. Project Manager 7. Engineer 8. Engineer of Record 9. Permit and Environmental Compliance Manager 10. Contractor Representatives iii. Agenda 1. Safety a. Contractor’s report b. Resident Engineer’s report c. Construction Observer’s report 2. Meeting minutes 3. Weekly statement of working days 4. Schedule progress a. Contractor’s weekly look-ahead schedule b. Up-coming pre-construction meeting dates c. Critical completion dates d. Contractor’s plan for meeting critical completion dates 5. Resident Engineer’s report 6. Construction Observer’s report 7. Environmental compliance report 8. Public outreach 9. Submittals a. Changes to the ROM b. Materials tracking spreadsheet review. c. Non- materials tracking spreadsheet review d. The Documentation Specialist shall review and supply updated copies of the materials and non-materials tracking spreadsheets at every construction meeting. 10. Certified payrolls a. The Documentation Specialist shall review and supply updated copies of the Certified payrolls tracking spreadsheets at every construction meeting. 11. RFI’s a. Status AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 18 b. The Documentation Specialist shall review and supply updated copies of the RFI tracking spreadsheets and at every construction meeting. 12. Serial Letters a. Status b. The Documentation Specialist shall review and supply updated copies of the serial letter tracking spreadsheet at every construction meeting. 13. Change Orders a. Status b. The Documentation Specialist shall review and supply updated copies of the Change Order tracking spreadsheet at every construction meeting. 14. Training – Not Required 15. Subcontractor status a. DBE Status b. Written approvals c. Intents to pay prevailing wages d. Business licenses e. The Documentation Specialist shall review and supply updated copies of the subcontractor tracking spreadsheets at every construction meeting. dd. Safety (Std. Spec. 1-07.1) i. The Division of Occupational Safety and Health requires that every foreman, supervisor, or other person in charge of a crew have a valid first aid card. (Constr. Man. Page 1-72) ii. The Resident Engineer shall obtain the WISHA manuals, particularly Safety Standards for Construction Work WAC 296-155, General Safety and Health Standards WAC 296-24, and General Occupational Health Standards WAC 296-62, and shall review them with the Construction Observer/s to ensure reasonable familiarity to the extent that they can recognize important requirements. (Constr. Man. Page 1-73) iii. The Resident Engineer, shall complete OSHA Form 301 for each consultant employee injured. iv. Vehicular and pedestrian accidents within project limits shall be reported by the Construction Observer to the City Police at 911. Construction shall make a make a note in his IDR of what happened. ee. Meeting minutes AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 19 i. Minutes of pre- construction, weekly construction, and all other contractor construction meetings shall be kept by the Documentation Specialist. Copies of said minutes shall be sent to all participants by the day following the meeting for review and comment and such comments shall be returned within 2 days following their receipt. Following corrections, as may have been necessary, the final minutes will be filed and delivered to the participants within an additional 2 days or at the next weekly construction meeting. ff. Weekly Statements of Working Days i. Shall be supplied by the Resident Engineer. In the event it is not available for delivery, the construction meeting will be interrupted and delayed until it is available. The costs for such delay, if any, shall be borne by the Consultant. ii. This report shall be on LAG Man. form 52.105 that details the number of workable/unworkable days charged to a project, the reason a day is charged as unworkable, daily weather codes, the current status of contract days, and a summary or the week’s construction activity. (Constr. Man. GEN 1-00.7(1)5.) gg. Contractor’s Weekly Look-Ahead Schedule i. The weekly look-ahead shall be for the two-week period beginning the day following the date of the weekly construction meeting. The weekly look-ahead schedule must be delivered to the Resident Engineer three working days prior to the weekly construction meeting (Std. Spec. 1- 08.3(2)D). In the event it is not so delivered, the construction meeting may be delayed by the Resident Engineer until he or she has completed his or her review and may suspend work for the period of the meeting delay (Std. Spec. 1-08.6.2.). The period of such work stoppage will be counted as working days (Std. Spec. 1-08.6.). ii. The Resident Engineer and the Construction Observer shall review the plans, specifications, special provisions, and bid items for work planned for the up-coming work period hh. Conformity With and Deviations From Plans and Stakes (Std. Spec 1-05.4 ) i. Construction staking 1. It is the responsibility of the Contractor to accurately set construction staking and to construct the project in conformance with the plans and specifications. It is the responsibility of the Construction Observer and Resident Engineer to be familiar with the plans and specifications. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 20 ii. PROWAG 1. The Contractor shall document PROWAG compliance on all wheelchair ramps and signal construction on WSDOT ADA Measurement Forms with instructions. iii. Preconstruction meetings 1. The Resident Engineer shall conduct pre-construction meetings as may be required by the non-materials submittal list and preceding construction of features such as wheelchair ramps and catch basins /manholes. 2. The Resident Engineer and Construction Observer shall conduct preconstruction meetings prior to construction of curbs at raised intersections, wheelchair ramps, and catch basins/manholes. City standard plan for catch basin and manhole construction shall be supplied to the Contractor personnel. iv. Not Used v. Catch basins and manholes 1. The Resident Engineer and Construction Observer shall be present at the construction of the adjustment rings and frames. They shall both inspect all completed catch basins and manholes immediately following final adjustment and require reconstruction of those not meeting the requirements of the standard plan. ii. Testing i. The Construction Observer shall contact and schedule testing. ii. Materials testing will be by Consultant’s subconsultant iii. Compaction testing will be by Consultant’s subconsultant. iv. Utilities testing will be by Public Works: storm (Nathan Nelson, 425-430- 7400). jj. Permanent Monuments (RCW 58.09.130) i. The Resident Engineer or the Construction Observer shall report to the Engineer of Record and Project Manager all permanent monuments found in the construction zone, not shown on the plans. Whenever a survey monument needs to be removed or destroyed, the application required by WAC 332-120-050 shall be submitted to the Department of Natural Resources. It shall be completed, signed and sealed by the Contractor’s land surveyor or engineer. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 21 ii. All applications must be completed on forms provided by the Department of Natural Resources and follow instructions provided by DNR. Completed applications shall be filed at DNR (WAC 332-120-070). iii. RCW 58.09.040 requires that, for all monuments that are set or reset, a record of the monument be filed on a Monumentation Map with the County Engineer in the county in which the corner exists and the original sent to the DNR for their records. kk. Correction Notices i. Deviations. When the Construction Observer observes the Contractor’s work deviating from the approved plans and/or specifications he/she shall immediately inform the person performing the unapproved work. ii. The oral notice shall be followed directly with a written correction notice from the Resident Engineer using a City-approved form and delivered to the contractor’s on-site foreman or superintendent. iii. The Contractor will not be paid for unapproved work and it must be removed and replaced unless the City and Contractor agree to execute a change order for an acceptable deviation. An adjustment in cost may be required. ll. Environmental i. Contractor compliance with permits and environmental regulations shall be the primary responsibility of the contractor and enforcement shall be the primary responsibility of the Permit and Environmental Compliance Manager. The Construction Observer shall report all violations observed to the Permit and Environmental Compliance Manager mm. Work Suspension i. The Consultant is not a safety expert and is not employed to oversee site safety; however, if the Resident Engineer observes overwhelming evidence of contractor disregard for an immediate threat to Life and Safety, the Resident Engineer may issue a work suspension order. (Std. Spec. 1-07.1) and (Constr. Man. 1-07.1 page 1-75). 1. The first course of action is the Construction Observer gives oral notification to the foreman of the Contractor’s crew involved and phone notification to the local WISHA office and the Project Manager if the problem is not corrected immediately. If the Project Manager determines that immediate action is required he/she may direct the Construction Observer to immediately Issue a written work suspension order. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 22 2. Second is oral and written notification to the Contractor’s Project Manager and the foreman or superintendent and the local WISHA field office: 3. Third, if the Contractor refuses to address the safety violation and no WISHA officer is available, the Engineer may issue a written work suspension order. ii. The Resident Engineer with input from the Permit and Environmental Manager may suspend work in the vicinity of archaeological or historical objects discovery. iii. The Resident Engineer shall suspend all work in the area of and adjacent to the discovery of human skeletal remains (Constr. Man. 1-07.16(4)A). iv. The Resident Engineer may suspend work in the area of a utility conflict until the solution of the conflict has been determined and a Field Directive has been issued. v. All other Work Suspension Orders must be issued by the Project Manager following consultation with the Engineer and the City Attorney. vi. The Work Suspension Order shall be on a City form and must contain, at a minimum, the following: 1. Identification of the Contract work being performed. 2. A description of the reason or alleged infraction including WISHA/OSHA rule if available. 3. Location. 4. Time. 5. The name of the Contractor’s person responsible for the alleged infraction. 6. Photographs and/or video showing the condition or alleged infraction. nn. Photographs i. The Construction Observer shall take photographs of all materials and their identification markings or tags upon delivery, all changes, and adequate photographs of construction to create a complete photographic record of the project construction. All photographs shall be date and time stamped and given a reference number, and a record kept of the locations of all photographs (Constr. Man. 10-3.14). oo. Diary i. The Construction Observer shall keep a diary record of construction activity. (Constr. Man. 10-3.6A) pp. Field Notebooks AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 23 i. Field Notebooks shall be completed and maintained by the Construction Observer (Constr. Man. 10-3.12). qq. IDR’s i. The Construction Observer shall complete inspector daily reports for every day worked by the Contractor. The IDR’s shall be completed in compliance with Constr. Man. 10-3.6B and delivered to the Documentation Specialist, Resident Engineer and Project Manager In PDF format at the completion of each day’s work. ii. The IDR’s shall be made on WSDOT forms 422-004, 004A and 004B Revised 07/2019 iii. The Resident Engineer shall review all IDR’s. rr. Pay Notes (Field Notes) (Constr. Man. 10-3.12) i. The Construction Observer shall measure and complete records of quantities of all the bid items constructed each day using WSDOT Form IP 422-635ER EF Revised 2/2009 ii. The Construction Observer shall present the completed Pay Notes to the Contractor the following morning for review and signature and immediately forward to the Documentation Specialist and Resident Engineer. iii. The Resident Engineer shall review all pay notes. iv. The Documentation Specialist shall prepare and complete Pay Note records on Pay Note summary spreadsheets for each pay period. ss. As-Built Plans i. The Construction Observer shall keep an independent record of all changes from the plans in his or her diary and in red ink on a half-size set of the construction plans (Constr. Man. 10-3.11A). The as-built plans shall be clearly stamped “AS-BUILT DRAWINGS.” ii. All corrections, repairs, revisions and additional details necessary to depict the work as it was constructed shall be shown on the as-built plans, whether considered the practice of engineering or not and whether considered a change to the contract or not. iii. The as-built drawings shall be current with entries made the day the construction changes were made. iv. Changes made pursuant to a Change Order shall be identified on the plans with the Change Order number. v. Photographs of the changes shall be taken and referenced on the plans by reference number. tt. Requests for Information (RFI’s) AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 24 i. Contractor requests for information shall be answered in writing by the Resident Engineer. ii. If the RFI is for information missing from the plans or specifications, it shall be forwarded to the Engineer of Record for a response. iii. The Documentation Specialist shall maintain and update a City form RFI tracking spreadsheet containing all RFI’s. uu. Training vv. Serial letters i. Serial letters shall be used for the tracking of time-sensitive communications that require responses, such as notices, claims, protests, etc. ii. The Construction Manager shall consult with the Resident Engineer and prepare the responses. They shall be reviewed by the Project Manager, reviewed by the Engineer, reviewed by the City Attorney if necessary, and sent to the Contractor. iii. The Documentation Specialist shall maintain and update a City form serial letter tracking spreadsheet for tracking all protests, disputes, claims, requests for additional time, and all other time sensitive correspondence between the City and the Contractor. ww. Progress Payment Forms i. Following award, the Project Manager shall input the contract schedule of prices on the City Progress Payment forms and then shall lock the input contract data and forward the completed forms to the Resident Engineer and Documentation Specialist. ii. Following execution of a change order, the Project Manager shall input the change order items and estimates and then shall lock the input change order data and forward the completed forms to the Resident Engineer and Documentation Specialist. iii. All the formula columns shall be locked. xx. Force Account (Std. Spec. 1-9.6) i. The Construction Observer shall track force account work on City forms. The forms shall be completed by the end of each day force account work was performed. The Construction Observer shall sign and obtain the signature of the Contractor’s representative on all completed force account tracking forms before the end of the following day. The Construction Observer shall forward all completed and signed force account tracking forms to the Resident Engineer, the Project Manager, and Documentation Specialist. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 25 yy. Progress Payments (Std. Spec. 1-09.90 i. Progress payment invoices shall be prepared and signed by the Documentation Specialist or Resident Engineer on forms provided by the City. All bid item quantities shall be based on the pay notes generated for that pay period. ii. All input by the Consultant will be in quantities from the Pay Note Summary spreadsheet. Check measurement and payment for the complete bid items of the specifications to insure that the measurement conditions have been met. iii. The estimate to complete column must never contain formulas. The input shall be actual estimated quantities provided by the Construction Observer and reviewed by the Resident Engineer. iv. Completed progress payments must be reviewed and signed by the Project Manager prior to submittal to the Contractor for signature. v. The Engineer will review, sign, and submit the signed Progress Payment Invoices to the City Finance Division in time to insure payment to the contractor within 30 days from the Contractor’s signed progress payment invoices delivery to the City. zz. Materials on Hand (Std. Spec.1-09.8) i. Payment for materials on hand will be made in strict compliance with the Standard Specifications. aaa. Field Directives (Std. Spec. 1-04.4.) i. Written field directives shall be used to enforce correction notices or initiate change orders. They will be issued by the Resident Engineer or Construction Observer on City forms. ii. They shall include a description of required work and in the case of changes, a rough estimate. Signatures of the initiator, the Resident Engineer or Construction Observer are required and the Contractor’s representative for changes. bbb. Change Orders i. Change orders shall be prepared by the Resident Engineer on City approved forms, and in compliance with (Std. Spec. 1-04.4.) ii. Change orders must be reviewed and signed by the Project Manager, Engineer, Engineer of Record, Engineer, and others as may be required by City Policy. iii. The change order, approved and issued by the Engineer, will be given to the Contractor for endorsement. If the Contractor fails to endorse and return the change order, request an extension of time for endorsement AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 26 or responds in accordance with Std. Spec. 1-04.4. within 14 days of delivery to the Contractor, it may be issued unilaterally by the City. iv. Change orders shall include only force account work, bid item work, or a lump sum. Mixing any of the above in one change order makes tracking of force account work impossible. v. Preparation of change orders shall begin immediately following issuance of field directives or the decision for a planned change. In the case of a planned change, the first step is a determination that the change is not a new project by the City Attorney. The preparation of all change orders is as follows: 1. Complete a description of the change. 2. Prepare a cost estimate by the Resident Engineer. 3. Get a change order quotation or estimate from the Contractor. 4. Establish force account estimate, bid item, or negotiated lump sum amount for the equitable adjustment. Force account change orders are preferable. 5. Update labor list and equipment rate list if necessary. 6. Complete a reason for the change. 7. Execute the change order. A change order has fixed unit prices and estimated bid item quantities, fixed as a lump sum, or an open estimate in the case of force account. In any case it must be executed immediately in order to pay the contractor for its work. Force account records are for progress payments, not change orders. vi. Minor Changes shall not be used. vii. Equitable Adjustment includes the cost of the labor, equipment, materials, bid items, if any, and the costs of non-main office extended overhead, if any (Std. Spec.1-09.4). viii. Completed change orders shall be filed by the Documentation Specialist. ix. The Documentation Specialist shall maintain and update a City form Change Order tracking spreadsheet that shall include all Field Directives and Change Orders. ccc. Protests i. The procedure for the Contractor to file a protest is set forth in Std. Spec. 1-04.5. ii. The Resident Engineer, with recommendation from the Construction Manager and as reviewed and approved by the Project Manager, shall propose resolution of protests, disputes and claims. (Std. Spec.1-09.11). AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 27 Final determination of the response to the Contractor shall be made by the Engineer. iii. The Documentation Specialist shall track all protests, disputes and claims on a City form serial letter tracking spreadsheet. ddd. Notices i. The method for serving and receiving notices is set forth in Std. Spec. 1.05.15. Notices from the Contractor shall be sent to the Project Manager. Notices to the Contractor shall be prepared by the Resident Engineer and issued by the Project Manager. eee. City Public Works Department Notification i. The Construction Observer shall be responsible for notifying City Public Works employees when the following work is requested (3.ii.): ii. Surface Water 1. Pressure testing 2. Manhole/catch Basin inspection iii. Streets 1. Curb/gutter inspection 2. Sidewalk inspection 3. Pavement inspection fff. Public Outreach i. Create and maintain project web page. ii. Respond to all phone calls and emails. iii. Maintain a record of all contacts with a separate file for any commitments made. iv. Deliver all contacts made with a name, contact information, and a description of the substance of the contact. v. Presence and delivery of a report at all construction meetings 4. CONTROLLING ORDER OF CONTRACT DOCUMENTS. (Std. Spec. 1-04.2) a. Addenda, b. Proposal Form, c. Special Provisions, d. Contract Plans, e. Amendments to the Standard Specifications, f. Standard Specifications, g. City of Renton Standard Plans h. Geotechnical Studies 5. CM CONSTRUCTION OFFICE AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 28 a. The construction office will be provided by agreement between the contractor, the consultant, and/or the City. b. Construction office equipment shall be provided by agreement. In the event there is a delay in power, cable, or phone connections or equipment deficiency of any kind, it shall be the responsibility of the consultant to temporarily provide such connections and/or equipment necessary to perform the duties of the consultant. The City will compensate the consultant for such temporary provision of connections and/or equipment required to be provided by others. c. Weekly Construction Meetings will be held in the CM consultant’s construction office, outdoors on the job site, or via online conference. d. Scope of Work. This Scope of Work shall be kept in the CM consultant’s construction office at all times. e. Plans and Specifications. A full size set of Project Plans together with all other Contract Documents shall be kept and available in the CM consultant’s construction office at all times. f. Change Tracking. The Construction Observer shall track and record all changes on separate full size set of plans kept in the CM consultant’s construction office. Changes shall be recorded in red the day of or following the change. g. Permits. Copies of all project permits shall be kept and mounted on a wall in the CM consultant’s construction office at all times. h. Progress Schedule. A current Progress Schedule of the entire project shall be kept and mounted on a wall in the CM consultant’s construction office at all times. The Resident Engineer shall track the construction progress with a yellow hi-liter. The construction progress tracking shall be based on the Pay Notes and be entered as soon as available. i. Posting Notices (Std. Spec. 1-07.9(2)) i. The Resident Engineer shall ensure that the Contractor posts the required notices listed in the referenced standard specification and the additional documents listed in (Constr. Man. 1-07.(2). ii. The location of the postings must be as set forth in the Standard Specifications at the job site or if the project is small and the Contractor has no on-site construction office, then alternatively, the Contractor my post the notices at the corporate office and supply each and every employee working on the project with copies of all the required notices. AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 29 Table of contents 1. General 1 a. Construction Management 1 b. Consultant’s Responsibilities 1 c. City’s Responsibilities 2 d. Other’s Responsibilities 2 e. Directing the Contractor 2 f. Duty of the Consultant 2 g. Deliverables 2 2. Responsibilities a. Construction Manager 2 b. Resident Engineer 3 c. Construction Observer 4 d. Documentation Specialist 4 e. Public Outreach 5 f. Testing Laboratory 5 g. Project Manager 5 h. Engineer 6 i. Engineer of Record 6 j. Permit and Environmental Compliance Manager 7 k. City Public Works Department 7 3. Tasks a. Advertisement 7 b. Contract Addenda 7 c. Bidder Questions 7 d. Bid Deadline 7 e. Bid Opening 7 f. Conformed Contract Documents 8 g. ROM 8 h. Non-Material Submittal List 8 i. Bid Analysis 8 j. Determination of Bid Responsiveness and Bidder Responsibility 8 k. Pre-Award Meeting 9 l. Preparation of Contract Documents for execution 9 m. Award 9 n. Execution 9 o. Record Keeping 10 AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 30 p. Non-Materials Submittal Schedule 11 q. Materials 11 r. Buy America 12 s. Subcontractors 12 t. DBE Subcontractors 13 u. Progress Schedule 13 v. Preconstruction Meeting 14 w. Labor 15 x. Project Labor List 16 y. Contractor’s Equipment Rate List 16 z. Construction Observer and Documentation Specialist Oversight 16 aa. Notice to Proceed 16 bb. Mobilization 16 cc. Weekly Construction Meetings 17 dd. Safety 18 ee. Meeting Minutes 19 ff. Weekly Statement of Working Days 19 gg. Contractor’s Weekly Look-Ahead Schedule 19 hh. Conformity With and Deviations From Plans and Stakes 20 ii. Testing 20 jj. Permanent Monuments 21 kk. Correction Notices 21 ll. Environmental 21 mm. Work Suspension 21 nn. Photographs 22 oo. Diary 23 pp. Field Notebooks 23 qq. IDR’s 23 rr. Pay Notes 23 ss. As-Built Plans 23 tt. Requests for Information (RFI’s) 24 uu. Training 24 vv. Serial Letters 24 ww. Progress Payment Forms 24 xx. Force Account 25 yy. Progress Payments 25 zz. Materials on Hand 25 aaa. Field Directives 25 AGENDA ITEM #6. d) EXHIBIT A Construction Management Scope of Work Page 31 bbb. Change Orders 26 ccc. Protests 27 ddd. Notices 27 eee. City Public Works Department Notification 27 fff. Public Outreach 27 4. Controlling Order of Contract Documents 28 5. CM Construction Office 28 AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit B DBE Participation Plan In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE maximum practicable opportunities. The MIG Team for this project has been selected to meet the 10% participation goal and is based on working with long-term partners and collaborators. Our team includes the following subconsultants who meet state UDBE requirements; the role/services they will provide is also listed: - Concord Engineering: traffic engineering, signal design, and lighting design - Lin & Associates, Inc.: survey and construction management - CivilTech Engineering: structural design A DBE Participation Plan will be prepared and submitted as part of a future contract addendum that covers the scope of work through the Preliminary Engineering. This initial contract for the Pre-Design Phase of the Project is being executed to facilitate initial coordination with City staff prior to the start of design in order to document regulatory and jurisdictional requirements, identify a potential early implementation project that aligns with City goals/needs, and verify level of effort and scope for future studies that will inform the final design (e.g. determining the need for: utility upgrades, parking study, extents of survey, gaps/needs identified from previous planning work. etc). AGENDA ITEM #6. d) Construction Management Scope of Work Page 1 EXHIBIT B DBE Participation CITY OF RENTON LAKE WASHINGTON LOOP TRAIL PROJECT This project has a mandatory DBE goal of 16 percent. Gray & Osborne Inc. is teaming with Hayre McElroy & Associates, a certified DBE firm, for materials testing work. We have a successful track record of working with Hayre McElroy & Associates, who is an accredited testing lab and has provided materials testing for us on a recent similar project. As shown in Exhibits D and E, the estimated work effort for the DBE firm is approximately 17.7% of the overall Contract of $162,223.91. Hayre McElroy & Assoc. (17.7%) $28,789.02 We anticipate exceeding the mandatory contract DBE goal of 16% and will track and monitor DBE participation using our Deltek Vision software and will include reporting on monthly project invoices. Upon receipt of payment from the City, Gray & Osborne, Inc. intends to make prompt payments to subconsultants within the allowable timeframe and will enter information into the WSDOT DCMS website each month. Hayre McElroy & Associates as the DBE partner will also confirm these payments. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I.Surveying, Roadway Design & Plans Preparation Section A.Survey Data B.Roadway Design Files C.Computer Aided Drafting Files AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 D.Specify the Agency’s Right to Review Product with the Consultant E.Specify the Electronic Deliverables to Be Provided to the Agency F.Specify What Agency Furnished Services and Information Is to Be Provided AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 II.Any Other Electronic Files to Be Provided III.Methods to Electronically Exchange Data AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 A.Agency Software Suite B.Electronic Messaging System C.File Transfers Format AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit D Prime Consultant Cost Computations See attached Exhibit D. AGENDA ITEM #6. d) Task Description hrs hrs $hrs $hrs $hrs $hrs $ 1- Project Management z. Project Management and oversight 4 $690.63 0 $0.00 0 $0.00 $0.00 0 $0.00 0 $0.00 $690.63 2 - Preconstruction Meeting v. Preconstruction Meeting 8 $1,381.26 8 $1,014.24 0 $0.00 0 $0.00 0 $0.00 4 $541.69 $2,937.18 3- Subcontractor approval/Payrolls s. Subcontractor Approval and Tracking (6 subs), t. DBE Subcontractor Approval and Tracking (2 subs), w. SOI, Certified Payroll, Wage Interviews and AWP tracking, x. Project Labor List review and approval 5 $906.45 23 $2,915.93 23 $2,080.17 0 $0.00 0 $0.00 6 $812.54 $6,715.09 4 - Submittal Review and Schedule o. Record Keeping, p. Non-materials Submittal tracking, q. Material documentation, r. Buy America documentation u. Progress Schedule review and Tracking, y. Contractor's Equipment Rate List review 16 $2,762.51 26 $3,296.26 40 $3,617.70 0 $0.00 0 $0.00 0 $0.00 $9,676.47 5 - Weekly Meetings cc. Weekly Construction Meetings, ee. Meeting Minutes, gg. Contractor's weekly look-ahead schedule 30 $5,179.71 24 $3,042.71 0 $0.00 4 $756.83 0 $0.00 24 $3,250.16 $12,229.41 6 - Field Inspection t. DBE Vehicle verification, dd. Safety, ff. Weekly Statement of Working Days, hh. Observe construction staking and conduct on-site preconstruction meetings, jj. Report found permanent monuments, kk. Written correction notices, ll. Report environmental violations observed, mm. work suspension, nn. Photographs, oo. Diary, pp. Field Notebook, qq. IDR, rr. pay note (FNR), xx. Force Account tracking and review 45.5 $7,855.89 56 $7,099.65 30 $2,713.27 0 $0.00 0 $0.00 434 $58,773.78 $76,442.58 7 - Material Testing **ii. Materials Testing 1 $172.66 4 $507.12 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $679.77 8 - Progress Estimates ww. Progress Payment form, yy. Progress Payment, zz Material on Hand 13 $2,244.54 8 $1,014.24 0 $0.00 0 $0.00 0 $0.00 8 $1,083.39 $4,342.16 9 - Change Orders, RFI's and communication tt. RFI response and tracking (12 EA), vv. Serial Letter preparation and tracking (1 EA), aaa. Field Directives (12 EA); bbb. Change Orders (2 EA); ccc. Protests (1 EA), ddd. Notices (1 EA), eee. Notify City Public Works for testing and inspection 16 $2,762.51 20 $2,535.59 8 $723.54 8 $1,513.67 9 $1,061.30 8 $1,083.39 $9,679.99 10 - Closeout o. Final Records and ss. As-Built Plans 4 $690.63 4 $507.12 7 $633.10 0 $0.00 24 $2,996.60 12 $1,625.08 $6,452.53 143 $24,646.77 173 $21,932.84 108 $9,767.78 12 $2,270.50 32.5 $4,057.90 496 $67,170.03 $129,845.82 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 143 $24,646.77 173 $21,932.84 108 $9,767.78 12 $2,270.50 32.5 $4,057.90 496 $67,170.03 $129,845.82 0.300 1.9015 Actuals not to exceed Table $129,845.82 Subconsultants Hayre McElroy & Assoc $28,789.02 Direct Expenses $3,589.07 Total $162,223.91 Overhead Labor $135.42 Hourly Subtotals Mgt Res Hourly Totals Fee Project Rate $172.66 $126.78 $90.44 $189.21 $124.86 $53.93 $39.60 $28.25 $59.10 $39.00 $42.30 Phil Van Earwage Totals Function/Title Principal/PM Civil Engr Engineer in Training Project Manager Technician Resident Inspector Employee Rate Employee Tani Stafford David Roman Sanchez Michael Ballard Tamara Nack Phil Marshall Consultant: Gray & Osborne, Inc. Date:Monday, March 22, 2021 Exhibit D: Prime Consultant Cost Computation Project Name:Lake Washington Loop Trail CM Contract Name Fed. Aid # STPUL-1070(008) AGENDA ITEM #6. d) AGENDA ITEM #6. d) AGENDA ITEM #6. d) Project Name: Contract Name Subconsultant: Date: Employee Function/Title Employee Rate Project Rate Task hrs hrs $hrs $hrs $hrs $hrs $hrs $hrs $ 1- Project Management 6 $1,176.91 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $1,176.91 2 - Materials Testing 0 $0.00 22 $4,315.34 3 $450.00 0 $0.00 3 $259.63 0 $0.00 0 $0.00 0 $0.00 $5,024.98 3- Materials Inspection 0 $0.00 0 $0.00 0 $0.00 96 $8,308.22 0 $0.00 63 $5,452.27 8 $692.35 0 $0.00 $14,452.85 4 - Reporting 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 12 $830.88 $830.88 Hourly Subtotals 6 $1,176.91 22 $4,315.34 3 $450.00 96 $8,308.22 3 $259.63 63 $5,452.27 8 $692.35 12 $830.88 $21,485.62 Mgt Res $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Hourly Totals 6 $1,176.91 22 $4,315.34 3 $450.00 96 $8,308.22 3 $259.63 63 $5,452.27 8 $692.35 12 $830.88 $21,485.62 0.300 1.1000 Actuals not to exceed Table Labor $21,485.62 Subconsultants Direct Expenses $7,303.40 Total $28,789.02 Administrative/Dispatch /Reporting $28.85 $69.24 Steel Special Inspector $36.06 $86.54 Overhead $86.54 Fee $196.15 $196.15 $150.00 $86.54 $86.54 $81.73 $81.73 $62.50 $36.06 $36.06 $36.06 Totals Principal/PM Senior Geotechnical Engineer Senior Administrator Geotechnical Special Inspector Laboratory Technician Concrete Special Inspector Hayre McElroy & Associates Monday, March 22, 2021 Exhibit E: Subconsultant Cost Computation Lake Washington Loop Trail CM Fed. Aid # STPUL-1070(008) AGENDA ITEM #6. d) AGENDA ITEM #6. d) AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: •Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; •Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit G Certification Document Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of Exhibit G-2 Exhibit G-3 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Certificate of Current Cost or Pricing Data Exhibit G-4 AGENDA ITEM #6. d) AGENDA ITEM #6. d) Exhibit G-1 (b) Certification of City of Renton------------------------ 1 hereby certify that I am the: □ Certification Authority D Other of the Ci t y of Renton ' and Gray & Osborne, Inc. or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a)Employ or retain, or agree to employ to retain, any firm or person; o b)Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the City of Renton-------------------- and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement �1 Date Revised 01/01/2020 Agreement Number CAG-Z 1-062 AGENDA ITEM #6. d) AGENDA ITEM #6. d) AGENDA ITEM #6. d) AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ _______________________ . The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ __________________________________. Such insurance coverage shall be evidenced by one of the following methods: •Certificate of Insurance •Self-insurance through an irrevocable Letter of Credit from a qualified financial institution Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ ___________________________. •Include all costs, fee increase, premiums. •This cost shall not be billed against an FHWA funded project. •For final contracts, include this exhibit ______________________________________________________________________ AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include all decisions and descriptions of work, photographs, records of labor, materials, and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design error(s), there are three possible scenarios: •It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. •It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant’s agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. •There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Step 5 Forward Documents to Local Programs For federally funded projects, all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. •If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. •If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency’s project manager. The consultant’s claim must outline the following: •Summation of hours by classification for each firm that is included in the claim •Any correspondence that directed the consultant to perform the additional work; •Timeframe of the additional work that was outside of the project scope; •Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and •Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency’s project manager. The project manager will review the consultant’s claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures. AGENDA ITEM #6. d) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020 Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s) If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: •Copy of information supplied by the consultant regarding the claim; •Agency’s summation of hours by classification for each firm that should be included in the claim •Any correspondence that directed the consultant to perform the additional work; •Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associate with the additional work; •Explanation regarding those areas in which the Agency does/does not agree with the consultant’s claim(s); •Explanation to describe what has been instituted to preclude future consultant claim(s); and •Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit AGENDA ITEM #6. d) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, FINDING THAT THE SOLE SOURCE EXEMPTIONS UNDER RCW 35.23.352(9) AND RCW 39.04.280(2)(a) APPLY TO PROCUREMENT OF PROPRIETARY MATERIALS, THEREFORE WAIVING THE STATE COMPETITIVE BIDDING REQUIREMENT AND AUTHORIZING THE MAYOR AND CITY CLERK AND/OR PUBLIC WORKS ADMINISTRATOR TO ENTER INTO PURCHASE ORDERS WITH FURNITUBES INTERNATIONAL LIMITED, FOR THE CITY PUBLIC WORKS PROJECTS REQUIRING BOLLARDS. WHEREAS, the construction of raised intersections in Renton’s downtown area has created a need for vehicular bollards to keep vehicles and pedestrians safely separated; and WHEREAS, the Bell 100 model vehicular bollard design has been incorporated into the City of Renton Downtown Streetscape Standards and Guidelines; and WHEREAS, the Bell 100 model vehicular bollard design is exclusively produced in England by Furnitubes International Limited; and WHEREAS, as the City of Renton is limited to a single source, procurement of said bollards becomes subject to waiving competitive bidding requirements under RCW 35.23.352(9) and RCW 39.04.280(2)(a); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are incorporated herein as findings. SECTION II. The City Council finds that procurement of Bell 100 model vehicular bollards via Purchase Order Agreements with Furnitubes International Limited, located in London, England, is a sole source under RCW 39.04.280 and the state competitive bidding requirement is hereby waived. AGENDA ITEM # 8. a) RESOLUTION NO. _______ 2 SECTION III. The City Council authorizes the Mayor and City Clerk and/or Public Works Administrator to enter into purchase order agreements for Bell 100 model vehicular bollards with Furnitubes International Limited for future projects which require such bollards. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2021. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2021. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES:1867:1/7/2021 R CLB AGENDA ITEM # 8. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, IN RESPONSE TO WASHINGTON STATE SUBSTITUTE HOUSE BILL 1406 (SHB 1406), CODIFIED AS RCW 82.14.540: (1) AUTHORIZING THE MAYOR AND CITY CLERK TO CAUSE THE CITY TO JOIN AN INTERLOCAL AGREEMENT WITH THE CITIES OF AUBURN, BURIEN, COVINGTON, DES MOINES, FEDERAL WAY, KENT, NORMANDY PARK, AND TUKWILA ENTITLED “INTERLOCAL AGREEMENT FOR THE PURPOSE OF POOLING SALES TAX RECEIPTS WITH SOUTH KING HOUSING AND HOMELESSNESS PARTNERS (SKHHP) CITIES TO ADMINISTER FUNDS UNDER RCW 82.14.540” BY AUTHORIZING THE MAYOR AND CITY CLERK TO, AT A FUTURE DATE, ENTER INTO AN INTERLOCAL AGREEMENT ENTITLED “COMPANION AGREEMENT FOR THE PURPOSE OF POOLING SALES TAX RECEIPTS WITH SOUTH KING HOUSING AND HOMELESSNESS PARTNERS (“SKHHP”) CITIES TO ADMINISTER FUNDS UNDER RCW 82.14.540” AND (2) AUTHORIZING THE MAYOR OR DESIGNEE TO TRANSFER SHB 1406 FUNDS TO THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS (SKHHP) FOR PURPOSES OF POOLING. WHEREAS, the City and the cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila (collectively the “Parties”) are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, the South King Housing and Homelessness Partners (“SKHHP”) was formed on January 1, 2019 by interlocal agreement between the Parties and King County, which interlocal agreement was authorized by City Council Resolution No. 4372; and WHEREAS, subsequent to the formation of SKHHP, the State legislature adopted Substitute House Bill 1406 (SHB 1406), codified as RCW 82.14.540, authorizing the legislative authority of a county or city to impose a local sales and use tax for affordable and supportive housing to income eligible persons as further specified in RCW 82.14.540; and AGENDA ITEM # 8. b) RESOLUTION NO. _______ 2 WHEREAS, within six months of the effective date of RCW 82.14.540 each of the Parties had adopted a resolution of intent to authorize the maximum capacity of the tax. The City’s resolution was passed on August 12, 2019 as Resolution No. 4386; and WHEREAS, within twelve months each of the Parties had adopted legislation authorizing the maximum capacity of the tax. The City’s legislation was adopted on June 15, 2020 via Ordinance No. 5972 which authorized a recapture of Washington State sales tax pursuant to RCW 82.14.540, with such recapture estimated to generate approximately $236,000 per year for the next 20 years; and WHEREAS, while the City’s estimated $236,000 recapture authorized by Ordinance No. 5972 is a valuable revenue stream that can be used in Renton to support various affordable housing initiatives, transfer of such funds to SKHHP would allow the use of the funds to stretch further and to make a more profound and meaningful impact by allowing SKHHP to establish a regional funding source that will help to establish regional decision making and shared housing solutions and increased investment in affordable and supportive housing in South King County; and WHEREAS, on November 22, 2019, the SKHHP Executive Board took unanimous action to adopt SKHHP Resolution 2019‐06 urging its member jurisdictions to pool 100% of the tax receipts collected under the provisions of RCW 82.14.540. If all Parties pool the maximum extent of these tax receipts to SKHHP, the estimated revenue would total approximately $1,000,000 per year for a 20‐year period; and WHEREAS, the cities of Auburn, Burien, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila have already acted to negotiate an interlocal agreement (the “2021 Interlocal AGENDA ITEM # 8. b) RESOLUTION NO. _______ 3 Agreement”) to pool with SKHHP the RCW 82.14.540 tax receipts received in the individual cities; and WHEREAS, the 2021 Interlocal Agreement will become effective retroactively to March 1, 2021 upon its approval by the legislative bodies of the cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila, which legislative approval is underway; and WHEREAS, the SKHHP Executive Board voted to expand the 2021 Interlocal Agreement to allow the City of Renton to join the 2021 Interlocal Agreement by executing a companion agreement to the 2021 Interlocal Agreement; and WHEREAS, the City desires to join the other Parties in pooling with SKHHP the City’s RCW 82.14.540 tax receipts. Thus, the City desires to join the 2021 Interlocal Agreement, after it has become effective, by executing a companion agreement to the 2021 Interlocal Agreement; and WHEREAS, upon joining the 2021 Interlocal Agreement, the City wishes to commence transferring its RCW 82.14.540 funds to SKHHP, pursuant to the terms of this Resolution and the 2021 Interlocal Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to join the interlocal agreement referred to above as the “2021 Interlocal Agreement” entitled “Interlocal Agreement For the Purpose of Pooling Sales Tax Receipts with South King Housing and Homelessness Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.540” after such interlocal AGENDA ITEM # 8. b) RESOLUTION NO. _______ 4 agreement has become effective. A copy of this interlocal agreement is attached to the companion agreement addressed in Section II of this Resolution. SECTION II. After City staff receives written confirmation that the 2021 Interlocal Agreement addressed in Section I of this Resolution has become effective, the Mayor and City Clerk are hereby authorized to enter into an interlocal agreement entitled “Companion Agreement for the Purpose of Pooling Sales Tax Receipts with South King County Housing and Homeless Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.450,” attached hereto as Attachment “A” and incorporated by this reference. As set forth in such companion agreement, execution of the companion agreement will cause the City to be joined in the “Interlocal Agreement For the Purpose of Pooling Sales Tax Receipts with South King Housing and Homelessness Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.540” which is addressed in Section I of this Resolution. SECTION III. The Mayor or designee is hereby authorized to transfer to SKHHP the City’s tax receipt funds collected under the provisions of RCW 82.14.540 and Ordinance No. 5972. This authorization takes effect on the date that the Mayor and City Clerk enter into the companion agreement that is attached as Attachment “A” hereto. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2021. ______________________________ Jason A. Seth, City Clerk AGENDA ITEM # 8. b) RESOLUTION NO. _______ 5 APPROVED BY THE MAYOR this ______ day of _____________________, 2021. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES:1866:3/23/21 AGENDA ITEM # 8. b) ATTACHMENT “A” Companion Agreement For the Purpose of Pooling Sales Tax Receipts with South King Housing and Homelessness Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.540 AGENDA ITEM # 8. b) Companion Agreement For the Purpose of Pooling Sales Tax Receipts with South King Housing and Homelessness Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.540 This Companion Agreement expands the Parties of the Interlocal Agreement for pooling sales tax receipts with SKHHP cities to administer funds under RCW 82.14.540 (“Companion Agreement”) to include the City of Renton (“Renton”), a municipal corporation of the State of Washington. WHEREAS, this Companion Agreement is made pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, to address the use of pooled tax receipts for affordable and supportive housing sales and use tax in accordance with RCW 82.14.540(10); and WHEREAS, the cities of Auburn, Burien, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila expressed an intention to enter into an Interlocal Agreement with an effective date of March 1, 2021, for the purpose of pooling sales tax receipts with SKHHP to administer funds under RCW 82.14.540; and WHEREAS, consistent with the intent and spirit of pooling sales tax receipts with SKHHP to administer funds under RCW 82.14.540, the SKHHP Executive Board voted to expand the Interlocal Agreement to include the City of Renton through the execution of this Companion Agreement by an affirmative vote of a two‐thirds majority of the membership of the SKHHP Executive Board; NOW, THEREFORE, in consideration of the mutual promises, benefits, and covenants contained in this Agreement, the City of Renton agrees to the above recitals and the following terms and conditions: Section 1. The City of Renton agrees to and adopts the recitals, mutual promises, benefits, terms, covenants, and conditions of the Interlocal Agreement for pooling tax receipts with SKHHP cities to administer funds under RCW 82.14.540 signed by the cities of Auburn, Burien, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila, which Interlocal Agreement is attached hereto as Exhibit A. Section 2. This Companion Agreement will be in full force on the date of execution. Executed this _______ day of ________________, 2021. AGENDA ITEM # 8. b) CITY OF RENTON ___________________________________ Armondo Pavone Mayor Attest: ___________________________________ Jason Seth City Clerk Approved as to form: ___________________________________ Shane Moloney City Attorney AGENDA ITEM # 8. b) EXHIBIT A [See next pages.] AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 1 of 6 Interlocal Agreement For the Purpose of Pooling Sales Tax Receipts with South King Housing and Homelessness Partners (“SKHHP”) Cities to Administer Funds Under RCW 82.14.540 This Interlocal Agreement (“Agreement”) is entered into by and between the Cities of Auburn, Burien, Des Moines, Federal Way, Kent, Normandy Park, and Tukwila each municipal corporations and political subdivisions of the State of Washington (individually, a “Party” and collectively, “the Parties”). WHEREAS, this Agreement is made pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, and has been authorized by the legislative body of each jurisdiction to address the use of pooled tax receipts for affordable and supportive housing sales and use tax in accordance with RCW 82.14.540(10). WHEREAS, SKHHP was formed on January 1, 2019 by Interlocal Agreement among the jurisdictions of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, Tukwila, and King County (the “SKHHP Interlocal Agreement”); and WHEREAS, after SKHHP was formed, the Washington State Legislature passed Substitute House Bill (SHB) 1406, which was signed into law by the Governor, and is now codified at RCW 82.14.540; and WHEREAS, RCW 82.14.540 authorizes the legislative authority of a county or city to impose a local sales and use tax for affordable and supportive housing to income‐eligible persons; and WHEREAS, RCW 82.14.540 stipulates the moneys collected or bonds issued through this sales tax credit may only be provided to persons whose income is at or below 60 percent of the median income of the county or city imposing the tax and may only be used for the following purposes: (i) acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an existing structure or facilities providing supportive housing services under RCW 71.24.385; or (ii) funding the operations and maintenance costs of new units of affordable or supportive housing; and WHEREAS, funding to support the acquisition, rehabilitation, and new construction of affordable housing, and operation and maintenance costs of new affordable housing is critical to providing an array of housing opportunities for residents; and WHEREAS, RCW 82.14.540 allows cities with a population of one hundred thousand or less to use moneys collected for providing rental assistance to tenants in addition to the affordable housing purposes listed above. As of the date of this Agreement, although at least some of the Parties have a population of one hundred thousand or less, all such Parties intend that the funds they contribute pursuant to this Agreement shall not be used for providing rental assistance; and AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 2 of 6 WHEREAS, within six months of the effective date of RCW 82.14.540, each of the Parties adopted a resolution of intent to authorize the maximum capacity of the tax, and within 12 months, each of the Parties adopted legislation authorizing the maximum capacity of the tax; and WHEREAS, on November 22, 2019, the SKHHP Executive Board took unanimous action to adopt SKHHP Resolution 2019‐06 urging each of the nine member jurisdictions to pool 100 percent of the tax receipts collected under the provisions of RCW 82.14.540 which expressly anticipates pooling of tax receipts received under RCW 82.14.540 if done pursuant to this Agreement; and WHEREAS, the Parties wish to act cooperatively to pool tax receipts received in individual cities to allow the use of funds to leverage other funds and make a more meaningful and significant impact on affordable housing challenges in south King County consistent with this Agreement and RCW 82.14.540; and WHEREAS, pooling RCW 82.14.540 sales tax receipts with SKHHP will establish a regional funding source that will help to establish regional‐decision making and shared housing solutions and increased investment in affordable and supportive housing in south King County. NOW, THEREFORE, in consideration of the mutual promises, benefits, and covenants contained in this Agreement, the Parties incorporate by reference and agree to the above recitals and the following terms and conditions: 1. Purpose. The purpose of this Agreement is to allow each of the Parties to pool all or a portion of its tax receipts received under RCW 82.14.540 for use by SKHHP in funding affordable and supportive housing projects and/or programs as permissible under RCW 82.14.540. 2. Responsibilities and Authority. For the purposes of RCW 39.34.030(4)(a), the SKHHP Administering Agency is designated as the administrator responsible for overseeing and administering the joint or cooperative undertaking contemplated by this Agreement. No property shall be acquired by the Parties to this Agreement by reason of this joint or cooperative undertaking. 3. Pooled Funds. The legislative body of each Party shall consider whether it will pool with SKHHP all or a portion of its RCW 82.14.540 tax receipts. Each Party that determines that it will pool all or a portion of its RCW 82.14.540 tax receipts shall transfer the funds to be pooled into the SKHHP Housing Capital Fund. 4. Uses of Pooled Funds. Consistent with the permissible uses of funds set forth in RCW 82.14.540, SKHHP will distribute funds pooled under this Agreement only for the following purposes that serve persons whose income is at or below 60 percent of the median income: AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 3 of 6 a. Acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an existing structure or facilities providing supportive housing services under RCW 71.24.385; and/or b. Funding the operations and maintenance costs of new units of affordable or supportive housing. 5. Selection of Funding Awards involving Pooled Funds. SKHHP intends to periodically invite applications for funding for projects and/or programs eligible for funding under the SKHHP Interlocal Agreement. For each round of funding applications for which SKHHP intends to use funds pooled under this Agreement, the following shall apply: a. The SKHHP Executive Board will identify funding guidelines that will include, but not be limited to: the amount of available funding, household income targets, funding priorities, eligible activities and geographic areas, regulatory terms, other award terms/reporting requirements, application contents, review process, evaluation criteria, and the schedule for funding allocation. b. The SKHHP Advisory Board, to be established by the SKHHP Executive Board as outlined in the SKHHP Interlocal Agreement, will provide recommendations to the SKHHP Executive Board on the strategic funding priorities and the allocation of tax receipts collected through this Agreement. These recommendations will consider south King County housing needs, other funding sources that support affordable housing and supportive housing, local housing needs, and equitable geographic distribution of funds. c. The SKHHP Executive Board shall consider the recommendations of the SKHHP Advisory Board to decide both the recommended funding awards for selected projects and/or programs and the specific funding from each participating Party consistent with the SKHHP Executive Board Powers. d. Funding will be limited to projects or programs that are within the SKHHP sphere of influence as identified in the SKHHP Interlocal Agreement and meet the eligibility criteria of RCW 82.14.540. 6. Expenditure of Pooled Funds; Legislative Authority of Each Party. a. As provided in the SKHHP Interlocal Agreement, the SKHHP Executive Board will recommend to the individual legislative bodies various terms to accompany their authorizations. Terms shall be consistent with RCW 82.14.540 and may include but will not be limited to: the amount of funds allocated, project description, minimum affordability requirements, nature of funding commitment (loan, grant, or other), and general repayment terms for loans, if applicable. AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 4 of 6 b. Before any Party’s pooled funds are awarded or distributed for funding of a project or program selected pursuant to Section 4 “Selection of Funding Awards involving Pooled Funds” of this Agreement, the legislative body of such Party shall authorize the application of a specified amount of its 82.14.540 tax receipts in its Individual Account, as provided in Section 14 of the SKHHP Interlocal Agreement. c. SKHHP may only award and distribute a Party’s pooled funds after a Party’s legislative body has approved participation in this Agreement. 7. Administration. Funds collected through this Agreement shall be administered through the SKHHP Housing Capital Fund as outlined in the SKHHP Interlocal Agreement and administered by the SKHHP Administering Agency. The SKHHP Administering Agency will maintain records sufficient to separately track the deposits and withdrawals within each Individual Account and each project account. 8. Reporting. In addition to reporting requirements under the SKHHP Interlocal Agreement, SKHHP will submit an annual report to the Parties of work plan progress that includes, but is not limited to, housing priorities, strategies, capital funding investments, use of pooled RCW 82.14.540 tax receipts, and other SKHHP accomplishments. 9. Audit. The Parties acknowledge that the expenditure of all funds will be subject to audit by the state auditor or other authorized entity. The SKHHP Administering Agency reserves the right to review, monitor, or audit the use of these funds as deemed necessary. Such activities may occur with or without notice. 10. Termination or Withdrawal. This Agreement may be terminated at any time by an affirmative vote of a majority of the legislative bodies of the Parties to this Agreement. If a Party wishes to withdraw from participation in this Agreement, it may do so with written notice to the SKHHP Executive Board of its intention to withdraw, due on or before July 1 of a year and become effective as of 11:59 p.m. on December 31 of that year. Upon termination of this Agreement or Party withdrawal from this Agreement, all uncommitted pooled RCW 82.14.540 tax receipt moneys in the SKHHP Housing Capital Fund will be distributed to the Parties in case of termination of the Agreement, or individually to any Party withdrawing from the Agreement, by remitting the total uncommitted amounts remaining in the Party’s Individual Account to that Party, unless otherwise authorized by the legislative authority of that Party. 11. Additional municipalities. This Agreement may be expanded to include additional SKHHP municipalities through the execution of a companion agreement that is consistent with this Agreement and the SKHHP Interlocal Agreement, and upon an affirmative vote of a two‐ thirds majority of the membership of the SKHHP Executive Board. 12. Amendments. Any amendments to this Agreement must be in writing. This Agreement may be amended upon approval of at least two‐thirds of the legislative bodies of all Parties to AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 5 of 6 this Agreement, evidenced by authorized signatures of those Parties as of the effective date of this Agreement, however, any amendment to this Agreement affecting the terms and conditions of membership, provisions regarding duration, termination or withdrawal, or the conditions of this Section will require consent of the legislative authorities of all Parties. This Section shall not be construed to require amendment of this Agreement for the addition of a new Party contemplated under Section 11. 13. Effective date. This Agreement will become effective March 1, 2021, subject to its approval by the legislative bodies of all participating jurisdictions, and pursuant to RCW 39.34.040. Although this Agreement may be approved and signed by a Party after the Agreement’s effective date, all acts consistent with the authority of this Agreement that occur on or after March 1, 2021, are hereby ratified and affirmed, and the other terms of this Agreement will be deemed to have applied. 14. Agreement Duration. This agreement will be in full force and effect until it is terminated in accordance with the terms and conditions of this agreement. (Signature Page Follows) AGENDA ITEM # 8. b) SKHHP SHB 1406 Interlocal Agreement – February 4, 2021 Page 6 of 6 Approved and executed this _______ day of ________________, 2021. Name of Party: [fill in jurisdiction] ___________________________________ [fill in appropriate signatory] Approved as to form: ___________________________________ [fill in City Attorney information] AGENDA ITEM # 8. b) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON; REORGANIZING CHAPTER 3‐1 OF THE RENTON MUNICIPAL CODE BY MOVING THE CITY CLERK’S OFFICE TO THE EXECUTIVE DEPARTMENT AND ADDING THE EMERGENCY SERVICES DIVISION TO THE EXECUTIVE DEPARTMENT BY MOVING SUBSECTION 3‐4‐5.C “CITY CLERK OFFICE” TO SECTION 3‐1‐4 OF THE RENTON MUNICIPAL CODE, AMENDING THE LANGUAGE, AND RENAMING IT “CITY CLERK DIVISION;” ADDING A NEW SECTION 3‐1‐8 “EMERGENCY MANAGEMENT DIVISION” TO CHAPTER 3‐1 OF THE RENTON MUNICIPAL CODE; AND REPEALING SUBSECTION 3‐4‐5.C OF THE RENTON MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in strikethrough and underline edits remain in effect and unchanged. SECTION II. Section 3‐1‐4 of the Renton Municipal Code is amended as follows: 3‐1‐4 RESERVED CITY CLERK DIVISION: A. Division Established and Appointment: There is hereby established the division of the City Clerk. The position of City Clerk shall be filled by appointment by the Mayor, subject to confirmation by a majority of the City Council. B. Duties: The City Clerk shall have all of the powers granted and duties imposed by authority of the laws of the state of Washington and ordinances of the City now existing or subsequently adopted. The City Clerk shall be a full‐time, non‐ civil service position who shall be in charge of the City Clerk Division. The City Clerk, or deputy as assigned by the City Clerk, shall attend all meetings of the City Council and keep a complete record of the proceedings thereof; and have custody of the City’s seal, the original roll of ordinances, the original contracts, deeds and AGENDA ITEM # 8. c) ORDINANCE NO. ________ 2 certificates relative to the title of any property of the City and such other documents as are required to be deposited with the City. The City Clerk, or deputy as assigned by the City Clerk, shall attest all public instruments and official acts of the Mayor and shall provide certified copies of original records as may be required and make such charge therefor as provided by the City of Renton Fee Schedule. The City Clerk, or deputy as assigned by the City Clerk, shall accept service for the City during normal office hours pursuant to RCW 4.28.080(2). C. Qualifications: The City Clerk must have those qualifications deemed necessary for this job by the Mayor, indicated on the City’s City Clerk job classification. D. Designation of Public Records Officer: 1. The Public Records Act, Chapter 42.56 RCW, requires that all state and local government agencies “appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements” under Washington law. 2. The City Clerk or designee is hereby designated as the public records officer for the City of Renton. Members of the public may direct requests for disclosure of public records of the City of Renton to: City Clerk City Clerk’s Office 7th Floor, Renton City Hall 1055 S. Grady Way, Renton, WA 98057 AGENDA ITEM # 8. c) ORDINANCE NO. ________ 3 3. Notice of the designation of the City of Renton’s public records officer shall be made in a manner reasonably calculated to provide notice to the public of such designation, said notice to include, but not be limited to, the following: posting at City Hall and other City of Renton buildings, posting on the City’s Internet web site, regular broadcasting on the City’s government cable television channel, and inclusion in appropriate City publications. SECTION III. Chapter 3‐1 of the Renton Municipal Code is amended to add a new section 3‐1‐8 to read as follows: 3‐1‐8 EMERGENCY MANAGEMENT DIVISION: The Emergency Management Division shall be responsible for City‐wide emergency migration, preparedness, response, and recovery programming. SECTION IV. Subsection 3‐4‐5.C of the Renton Municipal Code is repealed in its entirely and marked “Reserved.” C. Reserved. City Clerk Office: 1. Office Established And Appointment: There is hereby established the office of the City Clerk. The position of City Clerk shall be filled by appointment by the Mayor and confirmation by a majority of the City Council. 2. Duties: The City Clerk shall have all of the powers granted and duties imposed by authority of the laws of the state and ordinances of the City now existing or subsequently adopted. The City Clerk shall be a full‐time, non‐civil service position who shall be in charge of the City Clerk’s Office. The City Clerk, or deputy as assigned by the City Clerk, shall attend all meetings of the City Council AGENDA ITEM # 8. c) ORDINANCE NO. ________ 4 and keep a complete record of the proceedings thereof; and have custody of the City’s seal, the original roll of ordinances, the original contracts, deeds and certificates relative to the title of any property of the City and such other records or documents as are required to be deposited with the City. The City Clerk shall attest all public instruments and official acts of the Mayor and shall provide certified copies of original records as may be required and make such charge therefor as provided by ordinance. 3. Qualifications: The City Clerk must have those qualifications deemed necessary for this job by the Mayor, indicated on the City’s City Clerk job classification. SECTION V. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION VI. This ordinance shall be in full force and effect thirty (30) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021. Jason A. Seth, City Clerk AGENDA ITEM # 8. c) ORDINANCE NO. ________ 5 APPROVED BY THE MAYOR this _______ day of _____________________, 2021. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2158:2/24/2021 AGENDA ITEM # 8. c)