HomeMy WebLinkAboutCivil Construction Permit Application Process and Submittal RequirementsDEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
Page 1 of 5 | Published: 1/10/2022
1055 South Grady Way, 6th Floor | Renton, WA 98057 | 425-430-7200
Website: rentonwa.gov
CIVIL CONSTRUCTION PERMIT APPLICATION
PROCESS AND SUBMITTAL REQUIREMENTS
Published : 1/10/2022
This document is intended to help an engineer or an owner better understand what is expected of the applicant in
preparing the Civil Construction Plans for review and approval of a Civil Construction Permit as required for new
developments within the City of Renton. The civil construction review process includes a formal intake meeting for
acceptance of submittals and resubmittals to the permit center and a formalized City review and approval process, as well
as outlined drafting standards to ensure that the City’s expectations for civil drawings are clear, concise and readily
available. Refer to Renton Municipal Code (RMC) for more information.
Specific Code Section(s) related to this document
RMC Ch 4-6 Street and Utility Standards
RMC Ch 4-8 Permits – General and Appeals
Section I: Civil Construction Permit Review Flow Chart and Review Process
The review and approval process is summarized on the flow chart below and further explained in subsequent pages.
Applicant Responsibilities City Responsibilities City Held Meetings
Note: The established timelines do not account for unintended findings, modification requests and review time, or
omissions which may delay the review process.
Step 1
Applicant
schedules Intake
Meeting
Step 2
Intake Meeting
held
Step 3
City review period
Step 4
Plans Approved
Step 5
Applicant submits
Construction Plans
and admin items
Step 6
City reviews admin
items and signs
Construction Plans
Step 7
Applicant returns
Construction Plans
and copies
Step 8
Applicant
schedules Pre-
Construction
Meeting
Step 9
Pre-Construction
Meeting held
Step 10
Civil Construction
Permit issued
CIVIL CONSTRUCTION PERMIT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
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Step 1: Schedule the Intake Meeting
The initial submittal of the Civil Construction Permit will
require scheduling an Intake Meeting by contacting the
assigned Development Engineer and emailing a copy of
the signed Civil Construction Permit Application. The
Development Engineer will then send a meeting invite
along with the initial invoice for Plan Review Fee.
As outlined in City Ordinance No. 4345, 50% of the plan
review and inspection fees are to be paid at Permit
Submittal. The balance is due at Permit Issuance.
Significant changes or additional review cycles (beyond 3
cycles) during the review process may result in
adjustments to the final review fees.
If you do not know who your assigned Development
Engineer is, please contact Development Engineering at
425-430-7266. Please have the Land Use Application
Number (LUA#) for your project ready.
Note: The Applicant has the option to schedule an
informal pre-screen meeting prior to preparing the
required number of copies for the formal intake meeting.
Applicants should coordinate with the assigned City
Development Engineer to determine if a pre-screen
meeting is appropriate for their project. One complete
copy of the application package (including all submittal
items) is required for informal review by the City
Development Engineer. Please allow approximately 45
minutes for the application screening.
Step 2: Intake Meeting
At the Intake Meeting, the City Development Engineer
will use the Intake Checklist and project specific
conditions identified in the Land Use Approval Letter(s)
to confirm that all required plans and documents are
complete.
The following items are all required at the First Intake
meeting:
Electronic Copy of the Civil Construction Permit
Application, Intake Checklist, All Plans, Complete TIR,
and all supporting reports and studies
Electronic Copy of the Bond Quantity Worksheet (.xlsx
format)
Draft Electronic copy of easement and/or right-of-
way dedication documents (note: not applicable to
plats; documents will be recorded at project close-
out)
If the submittal is deemed complete, then the initial
invoice shall be paid prior to the City accepting the
submittal for review.
If the City determines the applicant has not provided a
complete submittal or if any of the conditions identified in the
land use decision as applicable to the civil construction permit
have not been addressed, the applicant will be required to
schedule a new intake meeting after all items have been
addressed.
Step 3: City Review Period
Timeline for 1st review: 4 – weeks from Intake.
(Subsequent review timeline: 2- weeks from Intake)
Upon completion of a successful and complete intake,
the City has accepted the submitted materials for review
and the first review cycle has begun. The City reviewers
will evaluate your plans for compliance with
development standards, applicable codes and
regulations, and satisfaction of Land Use Decision
conditions as applicable to the civil construction permit.
Step 4: Review Cycle Complete
Once the review is complete, the City Development
Engineer will provide any comments and markups to the
Applicant.
Minor updates/revisions may be addressed by the
Applicant and submitted as a PDF document sent via
email to the City Development Engineer, or as the final
construction set of plans if deemed acceptable by the
Development Engineer.
If, however, comments need to be addressed prior to
approval, the City Development Engineer may require a
second (or subsequent) review. The Applicant will revise
the plans and repeat Steps 1 and 2 to resubmit for
approval. The City Development Engineer will review and
comment as necessary, repeating steps 3 and 4 until all
code requirements and comments have been met.
City Staff may require a meeting with the Applicant and
Engineer to review the plans and requirements for
reviews that extend beyond 3 reviews.
Additional fees per City fee schedule may be charged to
reviews which extend beyond 3 reviews.
CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
Page 3 of 5 | Published: 1/10/2022
Step 5: Applicant Submits Construction Plans
Upon completion of the review cycle and notification of
Plan Approval from the City Development Engineer, the
Applicant submits the final approved drawings
(Construction Plans) to the City Development Engineer
for signature by City Staff.
The following items are required before or upon
submittal of the Construction Plans for signature:
Complete Electronic Set (.pdf format) of the Final
Plans for City signatures - stamped FOR
CONSTRUCTION
Electronic Copy (.pdf format) of the Final TIR –
stamped FINAL
Electronic Copy (.xlsx format) of the Final Bond
Quantity Worksheet
Electronic Copy (.pdf format) final easement and/or
right-of-way dedication documents with signatures
and payments ready for King County recording (note:
not applicable to plats; documents will be recorded
at project close-out)
Note: The Construction Plans will not be signed by City Staff
until all applicable items are accepted by the City of Renton.
Step 6: Final Administrative Review and
Signature
Timeline for Signatures: 1-week from acceptance.
Upon receipt of the Construction Plans and
administrative items noted in Step 5, the City
Development Engineer will perform a final
administrative review and request signatures from all
required City Staff.
The City Development Engineer will provide the
Applicant with an invoice for the remaining permit fees
associated with the civil construction permit invoice and
the required Surety Device (can be in the form of
Performance Bond, Assignment of Savings, Irrevocable
Letter of Credit, or Security Agreement) for construction.
The Applicant will be notified once the Construction
Plans have been signed and are ready for copies.
Step 7: Construction Copies Submitted
The Applicant will coordinate with the City Development
Engineer to arrange for pick-up of the City-signed
Construction Plans to make copies for the following
submittal sets:
Two (2) Full Size (22” x 34”) Paper Copies of the signed
construction plans
Final invoice must be paid
Step 8: Schedule the Pre-Construction
Meeting
The Applicant will coordinate with the City Development
Engineer to schedule a Pre-Construction Meeting. Prior
to scheduling the pre-construction meeting, the City
requires each of the following items:
Receipt of the required Surety Device
A copy of the Civil Contractor’s license
A copy of the Civil Contractor’s City of Renton
business license
A signed Authorization of Special Billing (the form
will be provided to you for signature)
Step 9: Pre-Construction Meeting Held
The Pre-Construction Meeting will be held at City Hall or
the site as determined by the City Development
Engineer. This is the final meeting to discuss site issues,
explain rules for on-site conduct and serves as the official
hand-off from City Development Engineer to
Construction Inspector.
Step 10: Civil Construction Permit Issued
Provided that all required items have been received and
the final invoice has been paid, the Civil Construction
Permit will be issued at, or immediately following, the
Pre-Construction Meeting.
In special cases, Steps 8 and 9 may be deferred until after
permit issuance. Formal request must be submitted to the
Development Engineer. Work may not commence until the Pre-
Construction Meeting has been held.
Section II: Electronic File Standards
Electronic plans that do not meet the requirements outlined in the City’s Electronic File Standards Handout will result in
the application being deemed incomplete and will not be reviewed until complete. The electronic plans MUST be
submitted on a CD or USB drive at the Intake Meeting.
CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
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Section III: Intake Checklist
The applicant should contact the assigned City Development Engineer, prior to scheduling the Intake Meeting, if there are
any questions regarding submittal requirements. Marking an item as “Not Applicable” or “N/A”, without acceptable
justification, may result in the submittal being rejected at Intake.
Miscellaneous Submittal Items, as applicable
Included N/A All Checklists/Studies/Reports Required Unless Waived by City Staff
_____ Bond Quantity Worksheet (.xlsx format)
_____ Draft Copy of Easements
_____ Draft Copy of Right-of-Way Dedication
_____ Street Lighting Calculations
Plans
Organize the plans such that they are separated into type of improvement and drawing order. Each improvement type
should include all plans, profiles, notes, sections, details, schedules, diagrams, etc. for that facility. All plans shall be
designed in accordance with the City of Renton “Construction Plan Drafting Standards” as required per RMC 4-8-120. The
required order of drawings is as follows:
Included N/A All Plans Required Unless Waived by City Staff
_____ Cover Sheet
_____ Sheet Index (If not on the Cover Sheet)
_____ Existing Conditions/Topography Plan
_____ Horizontal Control Plan
_____ Site Plan
_____ Temporary Erosion and Sediment Control Plan
_____ Grading Plan (may be combined with Temporary Erosion and Sediment Control Plan or
Storm Drainage Plan)
_____ Conceptual Structural/Retaining Wall and/or Detention Vault Plans Associated with Civil
Improvements
_____ Composite Utility Plan
_____ Road/Paving/Storm Drainage Plan and Profiles (Large Projects May Require Separate
Street Improvement and Storm Drainage Plans)
_____ Wastewater and Water Utility Plan and Profiles(Large Projects May Require Separate
Wastewater and Water Plans)
_____ Plumbing Plan [Commercial/Industrial] – For informational purposes only
_____ City Standard Details (Organized by Private vs. Public)
_____ Street Lighting Plan and Details
_____ Traffic Signals Plan and Details
_____ Signing and Channelization Plan and Details
_____ Landscaping Plan and Details
_____ Tree Retention/Land Clearing (Tree Inventory) Plan
_____ Wetland or Stream Mitigation Plan
_____ Miscellaneous Plans (Structural, Architectural, etc.)
Technical Information Report
The Technical Information Report (TIR) shall be a complete report in accordance with the current Surface Water Design
Manual adopted by the City. Each section of the report shall be clearly identified and all supporting documents clearly
indexed within the report.
Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance with all
codes and regulations, whether or not described in this document.
CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
Page 5 of 5 | Published: 1/10/2022
Included TIR shall Include the Following Items as detailed in the Surface Water Design Manual
Section 1: Project Overview
Figure 1 – TIR Worksheet
Figure 2 – Site Location
Figure 3 – Drainage Basins, Sub-basins and Site Characteristics
o Show acreage and boundaries of sub-basins
o Identify all site characteristics
o Show existing discharge points to and from the site
o Show routes of existing, construction, and future flows at all discharge points and
downstream hydraulic structures
o Topographic map as a base for the figure comparable to USGS or better. Show (and cite)
the length of travel from the farthest upstream end of the proposed storm system in the
development to any proposed flow control facility.
Figure 4 – Soils (Show the soils within the following areas):
o The project site
o The area draining to the site
o The drainage system downstream of the site for the distance of the downstream analysis
Section 2: Conditions and Requirements Summary
Section 3: Off-Site Analysis
Task 1: Study Area Definition and Maps
Task 2: Resource Review
Task 3: Field Inspection
Task 4: Drainage System Description and Problem Descriptions
Task 5: Mitigation of Existing or Potential Problems
Section 4: Flow Control, Low Impact Development (LID), and Water Quality Facility Analysis and Design
Existing Site Hydrology (Part A) – Topographical map with listed site information
Developed Site Hydrology (Part B) – Data/narrative for developed site conditions
Performance Standards (Part C) – Summarize flow control and On-Site BMPs
Flow Control System (Part D) – Illustrative sketch and documentation
Water Quality System (Part E) – Illustrative sketch and documentation
Section 5: Conveyance System Analysis and Design
Section 6: Special Reports and Studies (Geotechnical Reports, Wetlands Reports, Floodplains Analysis, etc.)
Section 7: Other Permits (Special Use, WSDOT, DOE Permit with WAR #, etc.)
Section 8: CSWPPP Analysis and Design
ESC Plan Analysis and Design (Part A)
SWPPS Plan Design (Part B)
Section 9: Bond Quantities, Facility Summaries and Declaration of Covenant
City of Renton Bond Quantity Worksheet
Flow Control and Water Quality Facility Summary Sheet and Sketch
Declaration of Covenant for Privately Maintained Flow Control and Water Quality Facilities
Declaration of Covenant for Privately Maintained Flow Control BMPs
Section 10: Operations and Maintenance Manual
Section IV: Resources
Additional Design Resources and City Standards
City of Renton Surface Water Design Manual (RSWDM)
City of Renton Standard Details
City of Renton Forms
2016 King County Stormwater Pollution Prevention Manual
Electronic File Standards