HomeMy WebLinkAboutElectronic File Standards
rentonwa.gov/permitservices| planningcustomerservice@rentonwa.gov | 425-430-7294 10/23/2023 Page 1 of 3
CITY OF RENTON Ι PERMIT SERVICES
ELECTRONIC FILE STANDARDS
SPECIFIC CODE SECTION (S) RELATED TO THIS DOCUMENT
RMC 4-8 Permits—General and Appeals
This document is intended to help an applicant better understand what is expected in preparing the applications for
submittal, review and approval within the City of Renton. Refer to Renton Municipal Code (RMC) for more information.
Electronic plans that do not meet the requirements below will result in the application being deemed incomplete and
will not be reviewed until complete.
ELECTRONIC FORMATTING REQUIREMENTS AND SUBMITTAL STANDARDS
Portable Document Format (PDF) is the industry standard for electronic review. The City of Renton only accepts PDF
files for plan review, except where noted. PDF files must be properly formatted as described below.
• All documents are required to be reduced, flattened and full-size, one-to-one format.
• Files must not exceed 50MB.
• Zip files are not accepted.
• No multiple layers. Layers must be merged or flattened.
• Each plan sheet or page must be bookmarked to clearly identify the content of the page.
• Files must be unlocked or unprotected so that comments can be made by City Staff.
• Scanned plans must be legible and to scale in order to be reviewed.
• Documents resolution shall be at minimum of 150 dpi and a maximum of 300 dpi to balance legibility and file size.
• Civil construction and building plans must be in black and white PDF documents.
• All map or plan sheets must be consolidated into one plan set. Due to file size limitations, you may provide
separate PDF documents for the different portions of the plans (e.g. architectural, structural, civil, etc.) if needed.
• All maps or plans must be drawn to scale, and each sheet shall state the scale.
• All maps or plans must be uploaded in “Landscape” format in the horizontal position.
• Reports and other documents must be submitted as a separate PDF document for each document type (e.g.
Drainage Technical Information Reports, Geotechnical Reports, Wetland Reports, calculations, specifications,
reports/studies, etc.).
• All reports must be rotated with the pages in the upright position.
• Figures within reports shall be a maximum size of 11” x 17”, unless part of a separate appendix.
Electronic File Naming Conventions
Files must be named concisely to describe the contents of the file document and shall include the date and version
number of the file. No spaces are allowed anywhere in the file name. The underscore (_) is acceptable in place of
spaces. Not all software interprets spaces consistently. Applications with files not named consistent with examples
listed below may be rejected. Resubmittals shall use the same file name with updated date and version.
Each discipline shall be located in a separate, complete file. Acceptable Document Types include (add the appropriate
date and version number as applicable):
rentonwa.gov/permitservices| planningcustomerservice@rentonwa.gov | 425-430-7294 10/23/2023 Page 2 of 3
ELECTRONIC FILE STANDARDS
DOCUMENT TYPE TYPE DESCRIPTION FILE NAME EXAMPLES
A Applications Civil Construction Permit, Fire Sprinkler Permit, Franchise Permit, Master Land
Use Form, New Commercial Building Permit, Single Family Building Permit,
Utility Connection Permit
APL Appeals All documents associated with appeals.
C Correspondence Letter of Understanding Geologic Risk, Traffic Concurrency Test, All project
correspondence such as from the: Project Applicant, Public, Other Agencies,
City (i.e. Application Acceptance, Project Expiration, Project Hold, Project Off-
Hold, etc.)
CA Calculations Density Worksheet, Landscape Analysis, Parking Analysis, Plat Calculations,
Structural Calculations
CM Constr. Mitigation Construction Mitigation Description
D Decisions Project Decision (Administrative, Hearing Examiner, Council)
ECF Environ. Checklist Environmental Checklist
F Final Final Approved Plans
J Justifications Written Justification for: Adjustment, Conditional Use Permits (CUP),
Modification, Variance
L Legal Documents CCRs (Covenants, Conditions, and Restrictions), Bill of Sale, Declaration of
Covenants, Deed of Dedication, Easements, Impact Fee Deferrals, Lot
Combinations, Plat Certificate, Proof of Plat Name Reservation, Real-estate
Excise Tax Form (REETA), Title Report
M Miscellaneous Miscellaneous
MAP Maps Aerial Photography, Assessors Map, Binding Site Plan (BSP), Boundary Line
Adjustment (BLA), Existing Neighborhood Detail Map, Plat Map, Short Plat
Map, Site Conditions Map (if separate from civil plans Topo Map,)
NOA Public Notice Affidavits of Sign Installation, Proof of Neighborhood Meeting, etc.
P Plan Drawings Alarm, Civil Construction Plans (Existing Conditions, Grading, Road, Utilities,
Street Lighting, Landscape, Tree Retention, Wetland Mitigation, etc.), Color
Plans, Elevations, Floor Plans, IFC, Landscape Plans, Plan Reductions,
Renderings, Site Plans, Small Site CSWPP Plan, Suppression, Tanks, Tree
Retention Map, Plans Independent of Civil Construction Plans: Drainage
Control Plan, Details (Cross-sections, On-site Flow Control, etc.)
PN Project Narrative Project Narrative
PRE Pre-Application Pre-Application Submittal, Pre-Application Meeting Summary
rentonwa.gov/permitservices| planningcustomerservice@rentonwa.gov | 425-430-7294 10/23/2023 Page 3 of 3
ELECTRONIC FILE STANDARDS
The following are examples of the acceptable document types and file names based on the above table.
Example: [Document Type] _[File Name] _YYMMDD _v[review version]
• C_Response_Letter_[creator’s name or company]_170130_v1
• P_Civil_Construction_Plans_170130_v1
• F_Approved_Site_Plan_170130_v1
• RS_Wetland_Assessment_170130_v1
Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for
compliance with all codes and regulations, whether or not described in this document.
DOCUMENT TYPE TYPE DESCRIPTION FILE NAME EXAMPLES
RS Reports/Studies Biological Assessment/Critical Areas Study, CCTV Report, Drainage Assessment,
Engineering Report, Flood Hazard Data, Geotechnical (Soils) Report, Habitat Data
Report, Special Inspection Report (Compaction, Structural, etc), Stream/Lake
Study, Drainage Technical Information Report (TIR), Traffic Impact Analysis (TIA),
Traffic Study, Wetland Assessment
S Surety Devices Bond, Bond Quantities Worksheet (.xls), Assignment of Funds, Cash Deposit
Receipt, Fees, Landscape Cost Estimate Worksheet, Maintenance and Defect
Agreement, Public Agency Agreements
SC Submittal Checklists Building Permit Checklist, Construction Permit Checklist, Land Use Checklist
SR Staff Rec. Hearing Examiner (HEX) Report
TR Tree Related Items
(excludes plans)
Arborist Report, Tree Retention Worksheet, etc.
W Waivers Waiver Form