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CITY OF RENTON Ι PERMIT SERVICES
GRADE AND FILL PERMIT SUBMITTAL
REQUIREMENTS
SPECIFIC CODE SECTION (S) RELATED TO THIS DOCUMENT
RMC 4-9-080 Grade and Fill Permit, Special
RMC 4-8 Permits—General and Appeals
PURPOSE
To minimize the negative effects of indiscriminate mining, excavating, grading and filling practices. In addition, it is to
ensure adequate consideration is given to the potential environmental effects of such actions.
APPLICATION SCREENING
A Pre-Submittal screening may be required prior to formal Land Use Review. The screening will be performed
electronically via an FTP link that your Project Manager will provide to you. After you upload your submittal documents
the Project Manager will review the submittal materials to ensure that requested revisions or missing items have been
updated and/or corrected. If all required submittal items are provided and complete, unless waived by the Project
Manager, staff will take in the application for official review.
ELECTRONIC FILE STANDARDS
All documents MUST be submitted electronically. Specific file naming conventions for submitted plans are required to
facilitate the electronic plan review process. Failure to adhere to the sample file naming format listed in the Electronic
File Standards may result in a request for resubmittal and/or delay the plan review process, deeming the application
incomplete.
COMPLETE APPLICATION REQUIRED
In order to accept your application, each of the numbered items must be submitted at the same time. Determination
that an application is complete indicates only that the application is ready for review on its merits, not that the City will
make a favorable decision on the application.
APPLICATION SUBMITTAL HOURS
Applications should be submitted to City staff electronically, not in person. Please email or call your assigned Project
Manager to submit your application. If you have any Planning related questions you may reach out to Planning Customer
Service at 425-430-7294 or planningcustomerservice@rentonwa.gov.
TIME FRAME
The average time frame for processing a Fill and Grade Permit application is typically 8 to 12 weeks, and the decision is
issued by the Hearing Examiner. This time frame assumes no appeals are filed. As a Type 3 application it requires public
notice which provides an opportunity for public comments prior to a decision.
ADDITIONAL PERMITS
Additional permits from other agencies may be required. It is the applicant’s responsibility to obtain these other
approvals. Information regarding these other requirements may be found at https://apps.oria.wa.gov/opas/
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
SOME KEY THINGS TO REMEMBER
1. City Staff or other agencies may request additional information during the review and decision-making process.
2. It is important that the applicant submit the requested material quickly to avoid delays in the process.
3. Any time spent gathering data and/or additional city review period will increase the time required to process the
application.
SUBMITTAL REQUIREMENTS
The submittal checklist is not an exhaustive list of submittal requirements and may be modified in cases where additional
information is required to complete the review of an application. The applicant should contact the assigned Development
Engineer if there are any questions regarding submittal requirements.
1. Pre-Application Meeting Summary: If the application was reviewed at a “pre-application meeting.”
2. Waiver Form: A Waiver Form will be provided to you by City Staff during the Pre-Submittal Review. The Waiver
Form should be submitted with the land use application.
3. Land Use Permit Master Application Form: The application must have notarized signatures of ALL current
property owners listed on the Title Report. If the property owner is a corporation, the authorized representative
must attach proof of signing authority on behalf of the corporation. The legal description of the property must be
attached to the application form.
4. Fees: The application must be accompanied by the required application fee (see Fee Schedule). Please call 425-
430-7294 to verify the exact amount required. Checks should be made out to the City of Renton and cannot be
accepted for over the total fee amount. Credit cards may also be used to pay required application fees. Fees are paid
at Cashier on the 1st Floor City Hall.
5. Project Narrative: A clear and concise description and summary of the proposed project, including the
following:
a. Project name, size and location of site;
b. Zoning designation of the site and adjacent properties;
c. Current use of the site and any existing improvements;
d. Special site features (i.e., wetlands, water bodies, steep slopes);
e. Statement addressing soil type and drainage conditions;
f. Proposed use of the property and scope of the proposed development (i.e., height, square footage, lot
coverage, parking, access, etc.);
g. Proposed off-site improvements (i.e., installation of sidewalks, fire hydrants, sewer main, etc.);
h. Total estimated construction cost and estimated fair market value of the proposed project;
i. Estimated quantities and type of materials involved if any fill or excavation is proposed;
j. Number, type and size of trees to be removed;
k. Explanation of any land to be dedicated to the City; and
l. For shoreline applications only:
• Name of adjacent water area or wetlands,
• Nature of existing shoreline – describe:
Type of shoreline (i.e., lake, stream, lagoon, marsh, bog, floodplain, floodway);
Type of beach (i.e., accretion, erosion, high bank-low bank);
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
Type of material (i.e., sand, gravel, mud, clay, rock, riprap); and
The extent and type of any bulkheading, and
• The number and location of structures and/or residential units (existing and potential) which might
have views obstructed as a result of the proposed project; and
m. The proposed number, size, and density of the new lots, for subdivision applications only.
6. Environmental Checklist: The standard State of Washington form required under WAC 197-11-742 and 197-11-
960. Please ensure you have signed the checklist and that all questions on the checklist have been filled in. If a
particular question on the checklist does not apply, fill in the space with “Not Applicable”.
7. Construction Mitigation Description: Please provide a written narrative addressing each of the following:
a. Proposed construction dates (begin and end dates)
b. Hours and days of operation
c. Proposed hauling/transportation routes
d. Measures to be implemented to minimize dust, traffic and transportation impacts, erosion, mud, noise, and
other noxious characteristics
e. Any special hours proposed for construction or hauling (i.e. weekends, late nights)
f. Preliminary traffic control plan
Note: If your project requires the use of cranes, please contact the City’s Airport Manager at 425- 430-7471 to
determine whether Federal Aviation Administration (FAA) notification will be required.
8. Plat Certificate or Title Report: A document prepared by a title insurance company documenting the ownership
and title of all interested parties in the plat, subdivision, or dedication and listing all encumbrances. In the case of a
final plat, the certificate shall be dated within forty five (45) days prior to the approval of the final plat.
9. Neighborhood Detail Map: Please provide a map, drawn at a scale of one inch equals one hundred feet (1" = 100')
or one inch equals two hundred feet (1" = 200') (or other scale approved by the Planning Division Director or
designee). The map shall show the location of the subject site relative to the property boundaries of the surrounding
parcels within approximately one thousand feet (1,000') or approximately two thousand five hundred feet (2,500')
for properties over five (5) acres and identifying the subject site with a darker perimeter line than that of surrounding
properties. The map shall also show the property’s lot lines, existing land uses, building outlines, City boundaries of
the City of Renton (if applicable), north arrow (oriented to the top of the plan sheet), graphic scale used for the map,
and City of Renton (not King County) street names for all streets shown. (Amd. Ord. 4963, 5
-13-2002)
10. Topography Map: Please provide a map showing the existing land contours using vertical intervals of not more
than five feet (5'). For any existing buildings the map shall show the finished floor elevations of each floor of the
building.
11. Tree Retention/ Land Clearing (Tree Inventory) Plan: Please provide a completed tree retention worksheet
accompanied by a full dimensional plan, drawn by a certified arborist or a licensed landscape architect, based on
finished grade, drawn at the same scale as the project site plan with the northern property line at the top of the
sheet, clearly showing the following:
a. All property boundaries and adjacent streets, location and dimensions of rights- of-way, utility lines, fire
hydrants, street lighting, and easements;
b. Location of all areas proposed to be cleared;
c. Species and sizes of vegetation to be removed, altered or retained and the boundaries and predominant
species of stands of trees consisting of five (5) or more trees. This requirement applies only to trees six inch
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
(6") caliper and larger, fifty four inches (54") above grade, and the location, size and species of all protected
trees on the site;
d. For trees proposed to be retained, a complete description of each tree’s health, condition, and viability;
e. For trees proposed to be retained, a description of the method(s) used to determine the limits of disturbance
(i.e., critical root zone, root plate diameter, or a case-by-case basis description for individual trees);
f. For trees proposed to be preserved within a tree protection tract, any special instructions for maintenance
(e.g., trimming, ground clearing, root pruning, monitoring, aftercare, etc.);
g. For trees not viable for retention, the reason(s) for removal based on poor health, high risk of failure due to
structure, defects, unavoidable isolation (i.e., high blow down potential), or unsuitability of species, etc., and
for which no reasonable alternative action is possible (pruning, cabling, etc.);
h. A description of the impact of necessary tree removal to the remaining trees, including those in a grove or
on abutting properties;
i. For development applications, a discussion of timing and installation of tree protection measures that must
include fencing and be in accordance with the tree protection standards as outlined in RMC 4-4-130H9,
Protection Measures During Construction;
j. The suggested location and species of supplemental trees to be used when required. The report shall include
planting and maintenance specifications;
k. Future building sites and drip lines of any trees which will overhang/overlap a construction line;
l. Location and dimensions of rights-of-way, utility lines, fire hydrants, street lighting, and easements;
m. Where the drip line of a tree overlaps an area where construction activities will occur, this shall be
indicated on the plan;
n. For allowed activities, including allowed exemptions, modifications, and variances, show all trees proposed
to be removed in priority tree retention areas: slopes twenty five percent (25%) to thirty nine percent (39%),
high or very high landslide hazard areas, and high erosion hazard areas;
o. Show trees to be removed in protected critical areas: wetlands, Shorelines of the State, streams and lakes,
floodways, floodplain slopes forty percent (40%) or greater, very high landslide hazard areas, and critical
habitat if the activity is exempt or allowed by the critical areas regulations in RMC 4-3-050C3, Exemptions –
Critical Areas and Buffers;
p. Show all trees to be retained in critical area buffers; and
q. In all other areas of the site, trees to be removed may be indicated generally with clearing limit lines except
for protected trees. The location, size, and species of all protected trees on a site shall be shown. The plan
shall also differentiate any approved replacement trees from the protected trees. Replacement trees may
be authorized in accordance with RMC 4-4-130H1e, Replacement Requirements, and the number of
replacement trees shall be determined pursuant to any planned replanting areas in accordance with RMC 4
-4-130H1c, Calculating Tree Retention
12. Tree Retention and Credit Worksheet: Please provide a completed City of Renton tree retention worksheet.
https://edocs.rentonwa.gov/Documents/DocView.aspx?id=8464283&dbid=1&repo=CityofRenton
13. Arborist Report: Please provide a report prepared by a certified arborist or licensed landscape architect that
correlates with the Tree Retention/ Land Clearing Plan and identifies size, species, health, and reason for any
removal. The report shall identify the limits of disturbance for all retained trees.
14. Standard Stream or Lake Study: A report shall be prepared by a qualified biologist and include the following
information:
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
a. Site Map: Site map(s) indicating, at a scale no smaller than one inch equals twenty feet (1" = 20') (unless
otherwise approved by the Community and Economic Development Administrator):
• The entire parcel of land owned by the applicant, including one hundred feet (100') of the abutting
parcels through which the water body(ies) flow(s);
• The ordinary high water mark (OHWM) determined in the field by a qualified consultant pursuant to
RMC 4-3-050G7, Streams and Lakes, (the OHWM must also be flagged in the field);
• Stream or lake classification, as recorded in the City of Renton’s COR Maps, the City’s online interactive
mapping application available through the City’s website, for the City of Renton Water Class or RMC 4-
3-090 (if unclassified, see “Supplemental Stream or Lake Study” below);
• Topography of the site and abutting lands in relation to the stream(s) and its/their buffer(s) at contour
intervals of two feet (2') where slopes are less than ten percent (10%), and of five feet (5') where slopes
are ten percent (10%) or greater;
• One hundred (100) year floodplain and floodway boundaries, including one hundred feet (100') of the
abutting parcels through which the water body(ies) flow(s);
• Site drainage patterns, using arrows to indicate the direction of major drainage flow;
• Top view and typical cross-section views of the stream or lake bed, banks, and buffers to scale;
• The vegetative cover of the entire site, including the stream or lake, banks, riparian area, and/or abutting
wetland areas, extending one hundred feet (100') upstream and downstream from the property line.
Include position, species, and size of all trees of at least six inch (6") caliper and larger, fifty four inches
(54") above grade, and the location, size and species of all protected trees on the site that are within one
hundred feet (100') of the OHWM, and the location of measures to protect trees on and abutting the
site;
• The location, width, depth, and length of all existing and proposed structures, roads, stormwater
management facilities, wastewater treatment and installations in relation to the stream/lake and its/
their buffer(s); and
• Location of site access, ingress and egress.
b. Grading Plan: A grading plan prepared in accordance with RMC 4-8-120D7, and showing contour intervals of
two feet (2') where slopes are less than ten percent (10%), and of five feet (5') where slopes are ten percent
(10%) or greater.
c. Stream or Lake Assessment Narrative: A narrative report, formatted to eight and one-half inches (8.5") by
eleven inches (11"), shall be prepared to accompany the site plan and describes:
• The stream or lake classification as recorded in the City of Renton’s COR Maps, the City’s online
interactive mapping application available through the City’s website, for the City of Renton Water Class
or RMC 4-3-090;
• The vegetative cover of the site, including the stream or lake, banks, riparian area, wetland areas, and
flood hazard areas extending one hundred feet (100') upstream and downstream from the property line,
including the impacts of the proposal on the identified vegetation;
• The ecological functions currently provided by the stream/lake and existing riparian area and the impacts
of the proposal on the identified ecological functions;
• Observed or reported fish and wildlife that make use of the area including, but not limited to, salmonids,
mammals, and bird nesting, breeding, and feeding/foraging areas, including the impacts of the proposal
on the identified fish and wildlife;
• Measures to protect trees, as defined in RMC 4-11-200, and vegetation; and
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
• For shorelines regulated under RMC 4-3-090, Shoreline Master Program Regulations, the study shall
demonstrate if the proposal meets the criteria of no net loss of ecological functions as described in RMC
4-3-090D2. If the proposal requires mitigation for substantial impacts to the existing vegetation buffer
in order to demonstrate no net loss of ecological functions, a supplemental stream or lake study is
required.
Note: Please provide a report containing the information specified in RMC Section 4-8-120D.19. In addition,
if the project involves an unclassified stream, a supplemental stream or lake study is also required. If any
alteration to a water-body or buffer is proposed a supplemental stream or lake study and mitigation plan are
also required.
15. Flood Hazard Data: Please provide the following:
a. Plans in duplicate drawn to scale showing the nature, location, dimensions, and elevations of the area in
question; existing or proposed structures, fill, storage of materials, drainage facilities, and the location of the
foregoing;
b. Elevation in relation to mean sea level of the lowest floor (including basement) of all structures;
c. Elevation in relation to mean sea level to which any structure has been floodproofed;
d. Certification by a registered professional engineer or architect that the floodproofing methods criteria in
RMC 4-3-050I3c; and for any nonresidential structure meet the floodproofing; and
e. Description of the extent to which a watercourse will be altered or relocated as a result of proposed
development
16. Habitat Data Report: If the project site contains or abuts a critical habitat per RMC 4-3-050G.6, please provide
a report containing the following:
a. Site Plan: The site plan shall indicate:
• The vegetative cover types reflecting the general boundaries of the different plant communities on the
site;
• The exact locations and specifications for all activities associated with site development including the
type, extent and method of operations;
• Top view and typical cross-section views of critical habitat/wildlife habitat to scale;
• The results of searches of the State Department of Fish and Wildlife’s Natural Heritage and Non-Game
Data System databases;
• The results of searches of the Washington State Department of Fish and Wildlife Priority Habitat and
Species database.
b. Narrative Report: A narrative report shall be prepared to accompany the site plan which describes:
• The layers, diversity and variety of habitat found on the site;
• The location of any migration or movement corridors;
• The species typically associated with the cover types, including an identification of any critical wildlife
species that might be expected to be found;
• Identification of any areas that have been previously disturbed or degraded by human activity or
natural processes;
• A summary of existing habitat functions and values, utilizing a habitat evaluation procedure or
methodology approved by the City;
• A summary of proposed habitat alterations and impacts and proposed habitat management program.
Potential impacts may include but are not limited to clearing of vegetation, fragmentation of wildlife
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habitat, expected decrease in species diversity or quantity, changes in water quality, increases in
human intrusion, and impacts on wetlands or water resources.
17. Geotechnical Report: A study prepared in accordance with generally accepted geotechnical practices and
stamped by a professional engineer licensed in the State of Washington which includes soils and slope stability
analysis, boring and test pit logs, and recommendations on slope setbacks, foundation design, retaining wall design,
material selection, and all other pertinent elements. If the evaluation involves geologic evaluations or
interpretations, the report shall be reviewed and approved by a geologist. Further recommendations, additions or
exceptions to the original report based on the plans, site conditions, or other supporting data shall be signed and
sealed by the geotechnical engineer. If the geotechnical engineer who reviews the plans and specifications is not the
same engineer who prepared the geotechnical report, the new engineer shall, in a letter to the City accompanying
the plans and specifications, express his or her agreement or disagreement with the recommendations in the
geotechnical report and state that the plans and specifications conform to his or her recommendations. If the site
contains a geologic hazard regulated by the critical areas regulations, the preparation and content requirements of
RMC 4-8-120D, Table 18 shall also apply. If the site is within a channel migration zone, within shoreline jurisdiction,
the geotechnical report shall also include a geomorphic assessment by a Washington State licensed geologist with
engineering geology or hydrogeology specialty license plus experience in conducting fluvial geomorphic assessments.
18. Utilities Plan, Generalized: A plan drawn on twenty two inch by thirty four inch (22" x 34") plan sheets using a
graphic scale of one inch equals twenty feet (1" = 20') (or other scale or size approved by the Planning Division’s
Development Engineering Manager or designee) clearly showing all existing (to remain) and proposed public or
private improvements to be dedicated or sold to the public including, but not limited to: curbs, gutters, sidewalks,
median islands, street trees, fire hydrants, utility poles, refuse areas, signage, freestanding lighting fixtures, utility
junction boxes, public utility transformers, etc., along the full property frontage. The finished floor elevations for
each floor of proposed and existing (to remain) structures shall be shown. (Amd. Ord. 4835, 3-27-2000)
19. Drainage Control Plan: Please provide a plan drawn to scale and stamped by a Washington State licensed
professional engineer and complying with the requirements of RMC 4-6-030 and the 2022 Surface Water Design
Manual, as adopted and amended by the City of Renton. (Amd. Ord. 4835, 3-27-2000; Ord. 5526, 2-1-2010)
20. Drainage Report: Please provide a report complying with the requirements of the City of Renton Drafting
Standards in RMC 4-6-030, and the 2022 King County Surface Water Design Manual as adopted and amended by the
City of Renton. The report (TIR) must be stamped and dated by a civil engineer and shall contain the following:
a. Table of Contents
b. Technical Information Report (TIR) Worksheet
c. Section 1: Project Overview
d. Section 2: Conditions and Requirements Summary
e. Section 3: Offsite Analysis
f. Section 4: Flow Control and Water Quality Facility Analysis and Design
g. Section 5: Conveyance System Analysis and Design
h. Section 6: Special Reports and Studies
i. Section 7: Other Permit
j. Section 8: CSWPPP Analysis and Design
k. Section 9: Bond Quantities, Facility Summaries, and Declaration of Covenant
l. Section 10: Operations and Maintenance Manual.
21. Rehabilitation Plan: Please provide a plan showing the proposed rehabilitation of the subject property. The
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
plan shall indicate the general grades and slopes to which excavated areas are to be graded, along with a description
of the methods and materials proposed for restoration of top soils and a schedule detailing the restoration process
prior to, during, and post excavation operations.
22. Fill Source Statement: Please provide a ‘source statement’ certified by a State of Washington licensed engineer
if the project will involve stockpiling or grading of imported fill at the project site in excess of 50 cubic yards in APA
Zone 1 or 100 cubic yards in APA Zone 2 and is not otherwise exempt by RMC 4-3-050C5.
23. Colored Renderings: A computer-generated exterior color view of the proposed building(s), landscaping in three
(3) dimensional form.
24. Affidavit of Installation of Public Information Sign (s): A notarized statement signed by the applicant or
applicant’s representative attesting that the required public information sign(s) has been installed in accordance with
City Code requirements.
25. Biological Assessment/Critical Areas Study: Projects with the potential to impact fish (Chinook salmon, bull trout,
steelhead trout), unexpected, new, rare or other endangered species habitat (bald eagles) shall provide a biological
assessment/critical area study. The purpose of this assessment is to determine whether a proposed action is likely
to: (1) adversely affect listed or de-listed species or designated critical habitat; (2) jeopardize the continued existence
of species that are proposed for listing, or unexpected, new or rare species; or (3) adversely modify proposed critical
habitat. A biological assessment/critical area study is a written study that evaluates the proposal, all probable impacts
and risks related to the critical area, and recommends appropriate mitigation measures to adequately protect the
functions and values of the critical area, and preserve anadromous fish and their habitat.
The assessment/study shall be prepared by a person with experience and training in the scientific discipline
appropriate for the relevant critical area in accordance with WAC 365-195-095(4). A qualified professional must have
obtained a B.S. or B.A. or equivalent degree in biology, engineering, environmental studies, fisheries,
geomorphology, biological assessment, or related field, and have at least five (5) years of related work experience.
a. A qualified professional for wetlands must be a professional wetland scientist with at least two (2) years of
full-time work experience as a wetlands professional, including delineating wetlands using the federal
manuals and supplements, preparing wetlands reports, conducting function assessments, and developing
and implementing mitigation plans.
b. A qualified professional for Habitat conservation must have a degree in biology or a related degree and
professional experience related to the subject species.
c. A qualified professional for a geological hazard must be a professional engineer or geologist, licensed in the
state of Washington.
d. A qualified professional for Wellhead Protection Areas means a hydrogeologist, geologist, engineer, or
other scientist with experience in preparing hydrogeologic assessments.
The assessment/study shall use scientifically valid methods and studies in the analysis of critical area data and field
reconnaissance and reference the source of the material used. Best available science is that scientific information
applicable to the critical area prepared by local state or federal natural agencies or a qualified scientific professional
that is consistent with the criteria established in WAC 395-195-900 through 365-195-925.
The assessment/study shall contain, at a minimum, the following information, as applicable:
a. The name and contact information of the applicant;
b. The dates, names, and qualifications of the persons preparing the assessment/study and documentation of
any fieldwork performed on the site;
c. A description of the proposal and identification of the permits requested;
d. A site plan showing:
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• Identified critical areas, buffers and the development proposal with dimensions;
• Topography at two-foot (2') intervals;
• Limits of any areas to be cleared/impacted; and
• A description of the proposed stormwater management plan for the development and consideration of
impacts to drainage alterations;
e. Accurate identification, location, and characterization of critical areas, water bodies, and buffers adjacent
to the proposed project area or potentially impacted by the proposed project;
f. A statement specifying the accuracy of the assessment/study, assumptions used in the assessment/study,
and explaining how best available science has been incorporated;
g. Determination of the degree of hazard and risk from the proposal both on the site and on surrounding
properties;
h. An assessment of the probable cumulative impacts to the critical areas, their buffers and other properties
resulting from the proposal;
i. An evaluation of the project’s compliance with sections 7 and 9 of the Endangered Species Act;
j. A description of reasonable efforts made to apply mitigation sequencing to avoid, minimize, and mitigate
impacts to critical areas;
k. Plans for adequate mitigation to offset any impacts and an explanation of how best management practices
will be used to minimize impacts to critical area; and
l. Recommendations for maintenance, short-term and long-term monitoring, contingency plans and security
requirements.
26. Covenants, Draft: A proposed, unrecorded written agreement promising performance or nonperformance of
certain of certain acts or stipulating certain uses of non-uses of property to be binding upon current and future
property owners, including the legal description of that area of property to be encumbered.
27. Covenants, Existing: The recorded limitation on property which may be set forth in the property identified in a
title report.
28. Easements, Existing: A recorded document by the property owner granting one or more privileges to use the
owner’s land to and/or for the use by the public, corporation, or another person or entity. Easements by be
referenced by property deed and are identified in the property title report.
29. Grading Plan: A twenty two inch by thirty four inch (22" x 34") plan drawn by a State of Washington licensed civil
engineer at a scale of one inch to forty feet (1" to 40') (horizontal feet) and one inch to ten feet (1" to 10') (vertical
feet) (or other size plan sheet or scale approved by the Planning Division Development Engineering Manager or
designer) clearly indicating the following:
a. Graphic scale and north arrow;
b. Dimensions of all property lines, easements, and abutting streets;
c. Location and dimension of all on-site structures and the location of any structures within fifteen feet (15')
of the subject property or which may be affected by the proposed work;
d. Accurate existing and proposed contour lines drawn at five foot (5'), or less, intervals showing existing ground
and details of terrain and area drainage to include surrounding off-site contours within one hundred feet
(100') of the site;
e. Location of natural drainage systems, including perennial and intermittent streams, the presence of
bordering vegetation, and floodplains;
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f. Setback areas and any areas not to be disturbed, including the location, size and species of all protected trees
on site. Protected trees shall have the approximate drip line shown. The method of tree protection during
grading and construction shall be shown. If grade changes in the vicinity of the protected trees are necessary,
the method of reconciling the drip line with the finished elevation shall be included (see RMC 4- 4-130, Tree
Retention and Land Clearing Regulations);
g. Finished contours drawn at five foot (5') intervals as a result of grading;
h. Proposed drainage channels and related construction with associated underground storm lines sized and
connections shown; and
i. General notes addressing the following (may be listed on the cover sheet):
• Area in square feet of the entire property.
• Area of work in square feet.
• Both the number of tons and cubic yards of soil to be added, removed, or relocated.
• Type and location of fill origin, and destination of any soil to be removed from site.
j. Finished floor elevation(s) of all structures, existing and proposed.
30. Hazardous Materials Management Statement: A statement which includes:
a. A description of refueling of construction vehicles that will occur on the site and an inventory of hazardous
materials expected to be temporarily stored, dispensed, used, or handled on the site.
b. A description of how the requirements in RMC 4-4-030C7, Construction Activity Standards – Zones 1 and 2,
will be met by the applicant. (Ord. 4851, 8-7-2000; Amd. Ord. 4992, 12-9-2002)
31. Landscape Plan, Conceptual: A fully dimensioned plan, prepared by a landscape architect registered in the State
of Washington, a certified nurseryman, or other similarly qualified professional, drawn at the same scale as the
project site plan (or other scale approved by the Community and Economic Development Administrator), clearly
indicating the following:
a. Date, graphic scale, and north arrow;
b. Location of proposed buildings, parking areas, access and existing buildings to remain;
c. Names and locations of abutting streets and public improvements, including easements;
d. Existing and proposed contours at five foot (5') intervals or less;
e. Location, size, and purpose of planting areas, including those required in RMC 4-4-070, Landscaping, and
those required in RMC 4-3-090, Shoreline Master Program Regulations;
f. Location and height for proposed berming;
g. Location and elevations for any proposed landscape-related structures such as arbors, gazebos, fencing,
etc.;
h. Location, size, spacing and names of existing and proposed shrubs, trees, ground covers, and decorative
rockery or like landscape improvements in relationship to proposed and existing utilities; and
i. The location, size and species of all protected trees on site. Protected trees shall have the approximate drip
line shown (see RMC 4-4-130, Tree Retention and Land Clearing Regulations).
32. Letter of Understanding Geologic Risk: The applicant, or the owner of the site, shall submit a letter to the City,
with the plans and specifications, stating that he or she understands and accepts the risk of developing in an unstable
area and the he or she will advise, in writing, any prospective purchasers of the site, or any prospective purchasers
of structures of portions of structures on the site, of the unstable potential of the area.
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33. Parking, Lot Coverage, Landscaping Analysis: A listing of the following information (may also be included on the
first sheet of the site plan):
a. Total square footage of the site;
b. Total square footage of existing area(s) of impervious surfacing;
c. Total square footage of existing natural/undeveloped area;
d. Square footage (by floor and overall total) of each individual building and/or use;
e. Total square footage of the footprints of all buildings;
f. Percentage of lot covered by buildings or structures;
g. Total pavement square footage, both existing pavement to remain plus new pavement proposed to be
installed;
h. Square footage of any on-site wetlands;
i. Parking analysis to include the total number of parking spaces required and provided, number of compact
and “ADA accessible” spaces provided, and parking space dimensions;
j. Square footage of landscaping for each area, for interior parking lot landscaping, and total;
k. Allowable and proposed building height;
l. Building setbacks required by Code; and
m. Proposed building setbacks. (Ord. 4587, 3-18-1996)
34. Screening Detail, Refuse/Recycling: A detailed plan drawing, prepared to scale, showing location within property
boundaries, heights, elevations, and building materials of proposed screenings or of proposed plantings. (Ord. 4703,
2-2-1998).
35. Final Wetland Mitigation Plan: A final wetland mitigation plan shall include:
a. Baseline Information: A written assessment and accompanying maps of the impacted wetland including, at
a minimum, a wetland delineation by a qualified wetland specialist; existing wetland acreage; vegetative,
faunal and hydrologic characteristics; an identification of direct and indirect impacts of the project to the
wetland area and wetland functions; soil and substrata conditions; topographic elevations and compensation
site. If the mitigation site is different from the impacted wetland site, the assessment should include at a
minimum: existing acreage; vegetative, faunal and hydrologic conditions; relationship within the watershed
and to existing water bodies; soil and substrata conditions; topographic elevations; existing and proposed
adjacent site conditions; buffers; and ownership.
b. Environmental Goals and Objectives: A written report by a qualified wetland specialist shall be provided
identifying goals and objectives of the mitigation plan and describing:
• The purposes of the compensation measures including a description of site selection criteria;
identification of compensation goals; identification of target evaluation species and resource functions;
dates for beginning and completion; and a complete description of the structure and functional
relationships sought in the new wetland. The goals and objectives shall be related to the functions and
values of the original wetland or, if out-of-kind, the type of wetland to be emulated; and
• A review of the best available science and report author’s experience to date in restoring or creating the
type of wetland proposed shall be provided. An analysis of the likelihood of success of the compensation
project at duplicating the original wetland shall be provided based on the experiences of comparable
projects, preferably those in the same drainage basins, if any. An analysis of the likelihood of persistence
of the created or restored wetland shall be provided based on such factors as surface and ground water
supply and flow patterns; dynamics of the wetland ecosystem; sediment or pollutant
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influx and/or erosion, periodic flooding and drought, etc.; presence of invasive flora or fauna; potential
human or animal disturbance; and previous comparable projects, if any.
c. Performance Standards: Specific criteria shall be provided for evaluating whether or not the goals and
objectives of the project are achieved and for beginning remedial action or contingency measures. Such
criteria may include water quality standards, survival rates of planted vegetation, species abundance and
diversity targets, habitat diversity indices, or other ecological, geological or hydrological criteria. These
criteria will be evaluated and reported pursuant to subsection e of this definition, Monitoring and
Maintenance Plan and Program. An assessment of the project’s success in achieving the goals and objectives
of the mitigation plan should be included along with an evaluation of the need for remedial action or
contingency measures.
d. Detailed Techniques and Plans: Written specifications and descriptions of compensation techniques shall be
provided including the proposed construction sequence, grading and excavation details; erosion and
sediment control features needed for wetland construction and long-term survival; a planting plan specifying
plant species, quantities, locations, size, spacing, and density; source of plant materials, propagates, or seeds;
water and nutrient requirements for planting; where appropriate, measures to protect plants from
predation; specification of substrata stockpiling techniques and planting instructions; descriptions of water
control structures and water level maintenance practices needed to achieve the necessary hydroperiod
characteristics; etc. These written specifications shall be accompanied by detailed site diagrams, scaled cross-
sectional drawings, topographic maps showing slope percentage and final grade elevations, and any other
drawings appropriate to show construction techniques or anticipated final outcome. The plan shall provide
for elevations which are appropriate for the desired habitat type(s) and which provide sufficient hydrologic
data. The City may request such other information as needed to determine the adequacy of a mitigation
plan.
e. Monitoring and Maintenance Plan and Program: A program outlining the approach for monitoring
construction and development of the compensation project and for assessing a completed project shall be
provided in the mitigation plan.
• The plan, formatted to eight and one-half inches (8.5") by eleven inches (11"), shall include the
following elements:
Operations and maintenance practices for protection and maintenance of the site; and
Monitoring and evaluation procedures, including minimum monitoring standards, measurable
success criteria, and timelines (i.e., annual, semi-annual, quarterly); and
Contingency plan with remedial actions for unsuccessful mitigation.
• Monitoring may include, but is not limited to:
Establishing vegetation plots to track changes in plant species composition and density over time;
Using photo stations to evaluate vegetation community response;
Sampling surface and subsurface waters to determine pollutant loading, and changes from the
natural variability of background conditions (pH, nutrients, heavy metals);
Measuring base flow rates and storm water runoff to model and evaluate hydrologic and water
quality predictions;
Measuring sedimentation rates;
Sampling fish and wildlife populations to determine habitat utilization, species abundance and
diversity; and
A description shall be included outlining how the monitoring data will be evaluated by agencies
that are tracking the progress of the compensation project. A monitoring report shall be submitted
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quarterly for the first year and annually thereafter, and at a minimum, should document milestones,
successes, problems, and contingency actions of the compensation project. The compensation
project shall be monitored for a period necessary to establish that performance standards have been
met, but not for a period less than five (5) years.
f. Contingency Plan: Identification of potential courses of action, and any corrective measures to be taken
when monitoring or evaluation indicates project performance standards are not being met.
g. Permit Conditions: Any compensation project prepared for mitigation pursuant to RMC 4-3-050G9e,
Cooperative Wetland Compensation: Mitigation Banks, In-Lieu Fee Programs, or Special Area Management
Programs (SAMP), and approved by the City shall become part of the application for project approval.
h. Demonstration of Competence: A demonstration of financial resources, administrative, supervisory, and
technical competence and scientific expertise of sufficient standing to successfully execute the compensation
project shall be provided. A compensation project manager shall be named and the qualifications of each
team member involved in preparing the mitigation plan and implementing and supervising the project shall
be provided, including educational background and areas of expertise, training and experience with
comparable projects.
i. Surety Device: A surety device in one hundred fifty percent (150%) of the estimated cost of remedial actions
if the mitigation plan is unsuccessful must be filed with the City of Renton.
36. Wetland Assessment: A wetland assessment includes the following:
a. A description of the project and maps at a scale no smaller than one inch equals two hundred feet (1" = 200')
showing the entire parcel of land owned by the applicant and the wetland boundary surveyed by a qualified
surveyor, and pursuant to RMC 4-3-050F2, Plans and Studies Required;
b. A description of the vegetative cover of the wetland and adjacent area including identification of the
dominant plant and animal species;
c. A site plan for the proposed activity at a scale no smaller than one inch equals two hundred feet (1" = 200')
showing the location, width, depth and length of all existing and proposed structures, roads, stormwater
management facilities, sewage treatment and installations within the wetland and its buffer;
d. The exact locations and specifications for all activities associated with site development including the type,
extent and method of operations;
e. Elevations of the site and adjacent lands within the wetland and its buffer at contour intervals of no greater
than five feet (5') or at a contour interval appropriate to the site topography and acceptable to the City;
f. Top view and typical cross-section views of the wetland and its buffer to scale;
g. The purposes of the project;
h. Such other information as may be needed by the City, including but not limited to a study of hazards if present
on site, the effect of any protective measures that might be taken to reduce such hazards; and any other
information deemed necessary to verify compliance with the provisions of this Section. (Ord. 4587, 3- 18-
1996; Amd. Ord. 4835, 3-27-2000; Ord. 5137, 4-25-2005; Ord. 5757, 6-1-2015)
Note: Please provide a map and a report if ANY wetlands are located on the subject property or within 100 feet
of the subject property. The wetland report/ delineation must be prepared by a qualified professional and include
the information specified in RMC 4-8-120D.23. In addition, if any alteration to the wetland or buffer is proposed,
a wetland mitigation plan is also required. See RMC 4-8-120D.23 for plan content requirements.
REVIEW PROCESS
Once the Fill and Grade Permit application is accepted, the Planning Division will mail a notice of development application
to property owners within 300 feet of the project site and post the notice on the City’s website. The submitted materials
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will be routed to those City departments having an interest in the application. Reviewers have approximately two weeks
to return their comments to the Planning Division. All comments and any requests for revisions will be sent to the
applicant. Once all comments have been addressed, the applicant re-submits the revised plans and/or documents for
review. The time frame for Fill and Grade Permit processing is largely dependent upon applica tion completeness and
prompt turnaround time of revisions.
The Planning and Development Engineering Project Managers will ensure that all conditions of the Fill and Grade Permit
approval have been met.
The application will then be presented to the City’s Environmental Review Committee. The Environmental Review
Committee (ERC) is comprised of the Administrator of Public Works, the Administrator of Community and Economic
Development, the Administrator of Community Services, and the Fire Chief. The Committee is responsible for
determining whether the proposal will result in significant adverse environmental impacts. To do this, the committee
will consider such issues as environmental health hazards, wetlands, groundwater, energy and natural resources and will
then issue its decision (Environmental Threshold Determination).
The Environmental Review Committee will either issue a:
• Determination of Non-Significance (DNS): Make a determination the proposal will have no significant negative
environmental impacts; or
• Mitigated Determination of Non-Significance (DNS-M): Make a determination the proposal, if modified, would
have no significant negative environmental impacts; or
• Determination of Significance (DS): Make a determination the proposal will have significant adverse environmental
impacts and require the applicant to submit an Environmental Impact Statement (EIS) prepared by a qualified
consultant.
Once the Environmental Review Committee has issued its Environmental Threshold Determination (provided an EIS is
not required), a public notice of the Determination is issued and posted at or near the site. A 14 -day appeal period
commences following the publication date. At the discretion of the City, a separate and additional 15-day comment
period may be added prior to the 14-day appeal period. The remainder of the review process differs depending on
whether a public hearing is required. Section 4-2-060 of the Renton Municipal Code stipulates whether or not a public
hearing is required.
HEARING EXAMINER PERMIT REVIEW AND REVIEW OF ENVIRONMENTAL DETERMINATION APPEALS
A public hearing is required. After review of the proposal and any staff or public comments, the Planning Division staff
will forward a report and recommendation and the Environmental Review Committee decision to the Hearing Examiner
prior to the hearing. This report will be mailed to all persons listed on the Master Application and all parties of record.
Notice of the public hearing will be published in the newspaper at least 10 days prior to the hearing. Applicants are
strongly encouraged to attend the public hearing for their proposal. City staff will first make a presentation to the Hearing
Examiner about the proposal. Then the applicant and any citizens in support of the proposal will give testimony. When
giving testimony, names and addresses must be stated for the record. Following this, individuals with neutral or opposing
comments will give their testimony to the Hearing Examiner. City staff or the applicant will address additional questions
raised throughout the hearing. The Hearing Examiner will review the proposed application concurrently with any
environmental appeals and issue a final decision(s) within ten (10) days of the hearing unless, at the time of the public
hearing, the Hearing Examiner indicates additional time will be required for issuance of the decision. The decision to
approve, conditionally approve, or deny the proposal will be mailed to all persons listed on the Master Application and
all parties of record. The Examiner’s decision on any environmental appeals will also be mailed.
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GRADE AND FILL PERMIT SUBMITTAL REQUIREMENTS
APPEAL AND RECONSIDERATION PROCESS FOR DECISIONS
Any person, including the applicant, aggrieved by the granting or denial of an application, may make a written application
for reconsideration to the Reviewing Official within fourteen (14) calendar days of the date of the decision. After review
of the request, the Reviewing Official may take whatever action is deemed proper. The Reviewing Official’s written
decision on the reconsideration request will be mailed to all parties of record within ten (10) days from the date the
request was filed. If any party is still not satisfied after a reconsideration decision has been issued, an appeal may be
submitted within fourteen (14) days to the City Clerk’s Office.
An appeal may be filed without first requesting reconsideration by the Reviewing Official; however, it must be filed within
fourteen (14) days of the date when the original decision was issued. See Renton Municipal Code, Section 4-8- 110 for
further information on the appeal process and time frames.
IMPORTANT
Approval of the Special Grade/Fill Permit does not constitute Site Plan Approval or a license to begin work.
BUILDING PERMIT ISSUANCE AND COMPLETION OF WORK
Once the Grade/Fill Permit has been approved, a Grading License must be obtained to begin any work. Applicants may
apply for a Grading License concurrently with their request for a land use application. However, the applicant should be
aware any conditions of land use permit approval may create a need for revisions to other permit applications whereby
additional fees may be charged. Refunds of Grading License charges are not available.
If no appeals or reconsideration requests are filed within 14 days of the effective date of the decision to approve the
application, the applicant may obtain the Grading License. A Grading License will be issued upon the Building Section’s
approval of building plans and receipt of all applicable fees.
The Building Section is authorized to revoke any issued Grading License if it is determined the applicant has violated
any of the provisions of the Grade/Fill Permit. The Hearing Examiner may revoke the Grade/Fill Permit if the Building
Section's Grading License has been revoked, if the Grading License has not been issued for a three year period or if the
applicant has not complied with the conditions of the Grade/Fill Permit.
TRANSFERABILITY OF GRADE/FILL PERMIT
The Special Grade/Fill Permit is transferable to other persons, firms and corporations prior to its expiration.
EXPIRATION AND EXTENSIONS
The Grade/Fill Permit shall be null and void if the applicant has not obtained a Grading License from the Building
Section and begun activity within six months after the granting of the Grade/Fill Permit. A Grade/Fill Permit is valid until
all work shown on the approved plans is completed.
RESOURCES
City of Renton Forms
Electronic File Standards
Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for
compliance with all codes and regulations, whether or not described in this
document.