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HomeMy WebLinkAboutShort Plat RecordingDEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Page 1 of 4 | Published: 1/24/2022 Planning Division | 1055 South Grady Way, 6th Floor | Renton, WA 98057 | 425-430-7200 | www.rentonwa.gov FINAL SHORT PLAT SUBMITTAL REQUIREMENTS Published : 1/24/2022 PURPOSE To ensure the proposed land division is in accordance with City of Renton’s adopted standards and consistent with the approved Short Plat. In addition, final review is used to verify compliance with any required conditions. OPTIONAL PRE-SUBMITTAL REVIEW Applicants have the option to submit the application package that includes the numbered items below, for an informal review prior to submitting for the formal application submittal. Contact your assigned Development Engineer to arrange for electronic submission of the application package. If you do not have an assigned Development Engineer within the Planning Division or do not know who your assigned Development Engineer is, please send an email to pwpermitting@rentonwa.gov. This Review occurs prior to substantial completion of project construction and prior to compliance with all the Conditions of Plat Approval related to construction of items in the field. This review is highly recommended to reduce the time between the official final short plat application submittal and final short plat recording. ELECTRONIC FILE STANDARDS All documents MUST be submitted electronically. Specific file naming conventions for submitted plans are required to facilitate the electronic plan review process. Failure to adhere to the sample file naming format listed in the Electronic File Standards may result in a request for resubmittal and/or delay the plan review process, deeming the application incomplete. FORMAL APPLICATION SUBMITTAL (AT SUBSTANTIAL COMPLETION) To accept your application, each of the numbered items must be submitted at the same time. Determination that an application is complete indicates only that the application is ready for review on its merits, not that the City will make a favorable decision on the application. PLAT NAME: Please ensure that the final short plat name is consistent with the name used for the preliminary short plat application. APPLICATION SUBMITTAL HOURS Applications should be submitted to City staff electronically, not in person. Please email or call your assigned Development Engineer within the Planning Division to submit your application. TIME FRAME The final short plat process takes approximately 6-8 weeks to complete. The time frame is largely dependent upon application completeness and prompt submittal of revisions. This time frame assumes no appeals are filed. REVIEW PROCESS Once the Final Short Plat application is submitted to the Planning Division, the materials will be routed to those City departments having an interest in the application. Reviewers have approximately two weeks to return their comments to Specific Code Section(s) related to this document RMC 4-7-070 Final Short Plat Process RMC 4-8 Permits – General and Appeals FINAL SHORT PLAT SUBMITTAL REQUIREMENTS (CONT’D) Page 2 of 4 | Published: 1/24/2022 the Planning Division. All comments and any requests for revisions will be sent to the applicant. Once all comments have been addressed, the applicant re-submits the revised plans and/or documents for review. The time frame for Final Short Plat processing is largely dependent upon application completeness and prompt turnaround time of revisions. As part of the review process, the assigned Planning, Development Engineering, Construction Inspector will ensure that that all conditions of the preliminary short plat approval have been met. Once the applicant has demonstrated these items have been addressed through either a confirmation of improvement installation approval or letter of deferral, the Community and Economic Development (CED) Administrator will issue an Administrative Decision. The CED Administrator’s action to approve, modify, or reject the Final Short Plat shall be final unless the action is appealed to the City Council within 14 days of the Administrative Decision. Note: Lots cannot legally be sold until the Short Plat has received its recording number. DEDICATION OF RIGHT OF WAY If right-of-way dedication is required for the Short Plat, a separate deed of dedication document for City approval is required. The associated deed of right-of-way dedication must be submitted along with the final short plat application and shall be reviewed, approved, and recorded concurrently with the final short plat. A reference to the separate deed of dedication shall be provided on the final short plat map. SOME KEY THINGS TO REMEMBER 1. City Staff or other agencies may request additional information during the review and decision-making process. 2. It is important that the applicant submit the requested material quickly to avoid delays in the process. 3. Any time spent gathering data and/or additional city review period will increase the time required to process the application. 4. The applicant may request a letter of deferral from the Administrator and post security for improvements that have not been completed. Approval to defer improvements is not guaranteed, therefore it is recommended that applicant work towards completing all improvements prior to recording of the final short plat. Time Limits: Such security shall list the exact work that shall be performed by the applicant and shall specify that all the deferred improvements shall be completed within the time specified by the Administrator, and if no time is specified, then no later than one year. SUBMITTAL CHECKLIST The submittal checklist is not an exhaustive list of submittal requirements and may be modified in cases where additional information is required to complete the review of an application. The applicant should contact the assigned Development Engineer if there are any questions regarding submittal requirements. All Application Materials Required Unless Waived by City Staff 1. Waiver Form: A Waiver Form will be provided to you by City Staff during the Pre-Submittal Review. The Waiver Form should be submitted with the land use application. 2. Fees: The required application fee (see Fee Schedule) must be accompanied with the formal application. Please email pwpermitting@rentonwa.gov or the assigned Development Engineer to verify the exact amount required. Acceptable methods of payment are credit cards and checks, if paying by check it should be made payable to the City of Renton and cannot be accepted for over the total fee amount. 3. Land Use Permit Master Application Form: The application must have notarized signatures of ALL current property owners listed on the Title Report. If the property owner is a corporation, the authorized representative must attach proof of signing authority on behalf of the corporation. The legal description of the property must be attached to the application form. FINAL SHORT PLAT SUBMITTAL REQUIREMENTS (CONT’D) Page 3 of 4 | Published: 1/24/2022 All Application Materials Required Unless Waived by City Staff 4. Calculations: Please provide complete field calculations and computations noted for the plat and details (if any) of all distances, angles, and calculations together with information on the error of closure. The error of closure on any traverse shall not exceed 1’ in 10,000’. 5. Certificate of Incorporation of HOA: Please provide a State of Washington, Secretary of State Certificate of Incorporation for the plat’s Homeowners’ Association. 6. Confirmation of Compliance with all Conditions of Short Plat Approval: Please provide a statement detailing how all conditions of plat approval have been addressed. Provide the Administrative or ERC conditions. 7. Deed of Right-of-Way Dedication: If any public right-of-way is required for your project, please provide a draft deed of right-of-way dedication. 8. Draft Legal Documents: Please provide the final draft of the deed restrictions with appropriate signatures (covenants, conditions, and restrictions) any street dedications, draft of Homeowners Association, or any other legal documents pertaining to the development and use of the property. 9. Monument Cards: When a monument(s) is installed as part of the project, please provide 1 electronic copy of a form obtained from the City Technical Services Division. It must be filled out by a surveyor providing information regarding a single monument, including the Section, Township and Range, method of location, type of mark found or set, manner of re-establishment of the single monument (if applicable), description, and a drawing showing the location of a single monument and indicating a reference point to that monument. 10. Plat Certificate or Title Report: Please provide a current Plat Certificate or Title Report obtained from a title company documenting the ownership and title of all interested parties in the plat, subdivision, or dedication and listing all encumbrances of the involved parcel(s). In the case of a final short plat, the certificate shall be dated within forty-five (45) days prior to the approval of the final short plat. The Title Report should include all parcels being developed, but no parcels that are not part of the development. If the Plat Certificate or Title Report references any recorded documents (i.e. easements, dedications, covenants) the referenced recorded document(s) must also be provided. All easements referenced in the Plat Certificate must be located, identified by type and recording number, and dimensioned on the Site Plan. 11. Final Short Plat: A plan, with a two-inch (2") border on the left edge and one-half inch (1/2") on all other sides, prepared by a State of Washington registered land surveyor in accordance with RCW 18.43.010, General Provisions, as it exists or may be amended, and/or chapter 58.17 RCW, fully dimensioned, drawn at a scale of one inch equals forty feet (1" = 40') on eighteen inch by twenty four inch (18" x 24") plan sheet(s) (or other scale approved by the Planning Division Director). The reproducible original shall be in black ink on paper and shall include the following: a. Name and location of the short plat or binding site plan; b. Space reserved for “City of Renton file number” (large type) at top of first sheet; c. Space reserved for “City of Renton land record number” (small type) at bottom left of first sheet; d. Legal description of the property; e. Date, graphic scale, and north arrow; f. Vicinity map (a reduced version of the “neighborhood detail map” as defined above); g. Names, locations, widths and other dimensions of existing and proposed streets, alleys, easements, parks, open spaces and reservations, as well as all utilities, streets, existing and new easements and associated covenants within or abutting the short plat. If a new easement is created on the plat, it must show grantee of easement rights. If the grantee is the City, a statement of easement provisions reserving and conveying the easement, with a description of the rights and purposes, needs to be made on the short plat; h. Lots designated by number within the area of the lot. Tracts shall be similarly designated and each FINAL SHORT PLAT SUBMITTAL REQUIREMENTS (CONT’D) Page 4 of 4 | Published: 1/24/2022 All Application Materials Required Unless Waived by City Staff Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance with all codes and regulations, whether or not described in this document. tract shall be clearly identified with ownership. Lot lines with all property lines dimensioned and square footage of each lot; i. Lot numbers; j. Addresses for each lot and new street names determined by the Department in accordance with the street grid system regulations of chapter 9-11 RMC; k. Reservations, restrictive covenants, easements and any areas to be dedicated to public use with notes stating their purpose, and any limitations, and identifying the grantee. If the grantee is the City, a statement of provisions reserving, granting and/or conveying the area with a description of the rights and purposes must be shown; l. Coordinates pursuant to City surveying standards for permanent control monuments; m. All interior permanent control monuments located pursuant to City surveying standards; n. Statement of equipment and procedure used pursuant to WAC 332-130-100; o. Basis for bearing pursuant to WAC 332-130-050(1)(b)(iii); p. Date the existing monuments were visited pursuant to WAC 332-130-050(1)(f)(iv); q. Verification that permanent markers are set at corners of the proposed lots; r. Statement of discrepancies, if any, between bearings and distances of record and those measured or calculated; s. Location, dimensions and square footage of any existing structures to remain within or abutting the plat; t. Location of existing conditions (such as wetlands, steep slopes, watercourses) on or adjacent to the site which could hinder development. Include boundaries of utility, open space, and/or critical area(s) tracts, square footage, and purpose statement of each tract. Clearly delineate the critical area and buffer boundaries within the tract and indicate a dimension for buffer width; u. Reference to all agreements or covenants required as a condition of approval; v. For binding site plans only: provisions requiring site development to be in conformity with the approved binding site plan; w. Certifications by: i. A State of Washington licensed land surveyor that a survey has been made and that monuments and stakes have been set, ii. The King County Department of Health that the proposed septic system(s) is acceptable to serve the plat if not served by sewer; x. Signature and date line for: i. All property owners (signatures must be notarized with an ink stamp), ii. The King County Assessor, iii. The Public Works Administrator. 12. Public Works Approval: Written confirmation from the Development Engineering Manager or designee that all required improvements have been substantially installed or deferred and authorizing the submittal of the final short plat and final binding site plan applications. Resources City of Renton Forms Electronic File Standards