HomeMy WebLinkAboutContractAGREEMENT FOR 2021 WALKWAY ASSESSMENT
THIS AGREEMENT, dated for reference purposes only as May ____, 2021, is by and between the
Streetscan
fully executed by the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional services for a asset
management system for sidewalks and walkways as specified in Exhibit A, which is
attached and incorporated herein and Work The
Consultant shall transmit all deliverables electronically, in working and PDF formats. This
includes all GIS, statistical data, models and files created for this project to the City.
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: All Work shall be performed by no later than October 31, 2021.
4. Compensation :
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $98,468, including any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit A. Except as specifically provided herein,
the Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultan does not meet the requirements
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of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product : Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
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RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement.
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant shall indemnify, defend,
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship :
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
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schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees,
penalties,
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
persons
or damages to property caused by or resulting from the concurrent negligence of the
It is further specifically and expressly understood that the indemnification provided in
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
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11. Gifts and Conflicts:
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Ag Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
emises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-
not be a source for payment of any Consultant liability, nor shall the maintenance of
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any insurance required by this Agreement be construed to limit the liability of
recourse to any remedy available at law or in equity.
F.
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Vangie Garcia
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7319
E-mail Address:
vgarcia@rentonwa.gov
CONSULTANT
Rob Craig
151 South Bedford St.
Burlington, MA 01803
Phone: (519) 913-5553
E-mail Address:
rob.craig@streetscan.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
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status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to -discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
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F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsibl
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. project manager is Vangie
Garcia. In providing Work, Consultant shall coordin
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
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Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability.
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jon Erik Dillon
CEO
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Maloney
City Attorney
Contract Template Updated 9/9/2020
Clb 5/12/21 (1160 folder 2 2021)
5-27-2021
Approved by Cheryl Beyers via 5/12/2021 email
Automated Asset Management Proposal for
Sidewalks and Walkways
Renton, WA
4/27/2021
Automated Asset Management Proposal
Renton, WA
2
Proposal for the Renton, WA
Prepared for:
Vangie Garcia
Transportation Program Manager
Renton, WA
1055 South Grady Way
Renton, WA, 98057
(425) 430-7319
Prepared by:
StreetScan Inc.
605 Salem Street
Wakefield, MA 01880
617.399.8236
Automated Asset Management Proposal
Renton, WA
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TABLE OF CONTENTS
1. ABOUT US 5
2. OUR TEAM 6
3. THE STREETSCAN SYSTEM 7
4. STREETLOGIX SOFTWARE 8
4.1 TRANSPORTATION MANAGEMENT SOFTWARE ..........................................................................8
4.2 WORK ORDER MANAGEMENT SYSTEM ......................................................................................9
4.3 CITIZEN ENGAGEMENT APP ..................................................................................................... 10
5. PRICING OVERVIEW 11
5.1 DATA COLLECTION (STREETSCAN) ............................................................................................ 11
5.2 SOFTWARE (STREETLOGIX) ...................................................................................................... 12
5.3 OPTIONAL SERVICES AND ASSETS ............................................................................................ 12
APPENDIX A SCOPE OF WORK AND DELIVERABLES 14
APPENDIX B OPTIONAL SERVICES AND ASSET COLLECTION 19
APPENDIX C OUR CLIENTS 19
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April 27, 2021
Vangie Garcia, Transportation Planning Program Manager
Renton, WA
1055 South Grady Way, Renton, WA, 98057
Thank you for your interest in StreetScan. Municipalities worldwide are faced with aging infrastructure and limited
budget resources to repair and maintain them. Having the ability to monitor the health of your street network through
an abundance of data collected via multiple vehicle-mounted sensors allows your staff to properly allocate repair and
maintenance budgets. This is now made possible in an
sensing vehicle and online web-based app.
Our service offering includes:
Data Collection: vehicle survey of paved lane miles.
Data Processing of pavement condition and assets.
Data Visualization: pavement monitoring system including
Report.
Pavement Management Plan: maintenance and budget options, suggestions and scenarios; optional
cloud-based access with robust interactive planning and budgeting tools.
Also available (see Appendices for more details):
360° imagery Viewer
Optional asset extractions including pavement markings, traffic signs, utility assets, street lighting,
sidewalks, curbs, trees, etc.
On behalf of the team at StreetScan, we are pleased to submit this proposal for your review. We strive to be as accurate
as possible in our initial projections and cost estimates, and look forward to meeting with you soon to discuss any
questions you may have.
Yours truly,
Tyler Flajole,
Sales Account Manager
Automated Asset Management Proposal
Renton, WA
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1. ABOUT US
At StreetScan, we come to work each day because we w
monitoring their street assets. We have a Smart City Mobile Sensing Service Offering targeted at providing clients with
an intelligent, objective and affordable way to manage those assets.
Throughout the history of business, people have used data to make more informed decisions. StreetScan enables
exactly this for our municipal clients.
Municipalities no longer have to send inspectors into the field for pavement surveys. Now, they can leverage the power
of data to improve their decision-making abilities.
This all came about as a result of a 2009 groundbreaking project at Northeastern University that received more than
$18 million in funding over a 5-year period. This stamp of approval was due to the power of the project to end localized
pavement inspections and enable continuous network-wide health monitoring of roadways.
What kind of technology made this possible? Versatile Onboard Traffic Embedded Roaming Sensors (VOTERS). A
framework, prototype and blueprint were successfully designed and developed, and in 2015, StreetScan was launched
as a spin-off of the project. It is our comprehensive, advanced hardware and software turn-key solution that
distinguishes us from the competition. More importantly, it provides street asset monitoring at a reasonable cost for our
clients.
2017 saw the emergence of our current Smart City Service Offering and we have combined this service with our
pavement management offering. Clients save time, money and no longer require additional field surveys. Our ScanCars
can enable municipalities and other clients to extract and monitor critical assets such as pavement condition, traffic
signage, pavement markings, streetlights and other transportation infrastructure assets.
We embrace progress. In 2018, StreetScan launched Streetlogix. This extensively customizable, web-based GIS asset
management software has changed the landscape for municipalities. Municipalities can now optimize their budget
within a user-friendly GIS environment. The system provides objective information on the current state of their
infrastructure and makes maintenance and repair recommendations, including the prioritization of roadway projects.
Using unprecedented data visualization and budget optimization tools, our clients have been creating defensible data-
driven Capital Improvement Plans while successfully justifying their budgeting requests.
The most important thing you need to know about StreetScan is our data-driven approach. It will change the way you
monitor your street assets for the better and for the future.
Powered by AI
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Renton, WA
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2. OUR TEAM
Tyler Flajole Sales Account Manager Tyler received his Bachelor of Science degree in
Community and Regional Development from the University of California at Davis. He began his
career in software in Silicon Valley with Accela after an internship with the City of Sacramento
Community Development department. As his career developed, Tyler felt the need to represent
technologies that benefitted communities and their development - work that directly correlates with
his studies at UC Davis. Tyler has helped provide software to both the public and private sectors
with Google, Accela, and Cartegraph. At Streetlogix, Tyler continues to provide software solutions
to local government that positively impact citizens and the communities they call home.
Rob Craig Customer Success Manager, StreetScan As primary point of contact, Rob brings
his GIS and operations expertise to guide our municipal clients from project kickoff to delivery. He
originally joined StreetScan as a field technician after completing his B.S. in Fisheries and Wildlife
Science with a minor in GIS, an as
responsible for all aspects of the pavement management collection. Prior to joining StreetScan, he
worked on hyperspectral research with the University of Arizona at the Rocky Mountain Biological
Laboratory, and as a tutor in GIS and Statistics. His interests include wildlife research, outdoor
recreation, and green communities.
Charmaine Holloway Operations Manager Charmaine oversees data collection, data
processing and result publishing for all our projects. She originally joined StreetScan as a QC
Supervisor, where she led, trained and coached a team of specialists performing quality control
on extracted features and assets to ensure
the data collection field and has worked and volunteered for many organizations and universities
collecting scientific data, including Environment Canada, the Ontario Ministry of Natural Resources
University of Newfoundland and has completed the GIS Application Specialist Program from Sir
Sanford Fleming College.
Jim Esterbrook Customer Success Manager, Streetlogix Jim works closely with our customers from their
onboarding of Streetlogix through the long term, ensuring they reach their goals for integrating asset
management technologies to enhance their operations. Jim brings a diverse set of experience with
over 16 years in the development and deployment of government and enterprise software solutions
with focus on public works and asset management technologies. Jim has led and developed many
GIS and asset management plans for cities and towns of all sizes. He is well versed in
and workflows. Jim received his B.S. in GIS & Regional Planning from Salem State University and
his Master of Public Administration from Anna Maria College.
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Renton, WA
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3. THE STREETSCAN SYSTEM
-based roads prioritization software can help optimize your road
budget and provide user-friendly analytics about the status of your roads and sidewalks .
Data Collection
with multi-sensor systems detect
pavement & sidewalk surface
distresses without interrupting
traffic flow.
Data Processing
Optimized algorithms evaluate
and prioritize repairs of assets,
including pavement, sidewalks,
traffic signs, and more.
GIS Analytics
Collected data goes into
Streetlogix, our unique cloud-
based application, allowing
municipalities to visualize and
manage road assets in order to
schedule maintenance within a
user-friendly GIS environment.
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Renton, WA
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4. STREETLOGIX SOFTWARE
4.1 TRANSPORTATION MANAGEMENT SOFTWARE
Streetlogix Transportation Management Module is a cloud-based mapping, analysis, and decision-making tool for
the public sector. Use it to create maps, analyze data and plan road repairs, sidewalk projects, traffic signs and right-
of-way budgeting decisions. Your data and maps are stored in a secure and private infrastructure and can be configured
to meet your mapping and IT requirements.
Transportation Management Key Features:
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Renton, WA
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4.2 WORK ORDER MANAGEMENT SYSTEM
Work Order Management System brings greater organization, efficiency, and accountability to your task
management planning, allowing you to effectively schedule, track and manage all work orders, as well as monitor work
order performance metrics in a centralized dashboard. Plus, you can track and complete work orders in the field using
our app on your mobile device.
Work Order Key Features:
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4.3 CITIZEN ENGAGEMENT APP
Citizen Engagement App empowers your residents to submit service requests while enabling you to
easily monitor the submissions. Our 311 application ensures your residents that each request is heard, acknowledged
and tracked. It is simple to use, easy to set up, and allows automatic updates for residents on efforts to keep their
community functioning. Streetlogix Citizen Engagement app helps you build a collaborative, transparent and stronger
community.
Resident Online Form:
Layout Editor:
Seamless integration
with Work Order App
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5. PRICING OVERVIEW
SIDEWALK MANAGEMENT
SERVICES INCLUDED SIDEWALKS
MILES $/MI TOTAL
DATA COLLECTION
ScanCart Data Collection
360 mi $208 $75,000
Data Processing
Sidewalk Videos
Data Database
Mobilization, Accomodations and Setup Cost $10,788
TOTAL $85,788
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Renton, WA
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5.1 OPTIONAL SERVICES AND ASSETS
One of our unique advantages is the ability for our clients to extract, assess and obtain actionable data from other
Municipal assets utilizing the same data collected for the Pavement Management Survey. Below is a list of additional
assets we can process from the collected data. This is set up as an a-la-carte menu so you can pick and choose the
assets to meet your asset management needs.
Assets
Unit
L=Lane
CL=Centerline
QTY
(est.)
Price
($/Unit)
PRICE ADDER (est.)
STANDARD Work Order
Module
Assets Extracted from ScanCart Dataset (Sidewalk Management Service Required)
ADA Sidewalk Width S-Miles 360 $38 $12,600
ADA Ramp Compliance Ramp 5,400 $6 $32,400
Assumptions:
All asset quantities are estimated based on lane or centerline miles except for:
ADA Ramp Inventory which is estimated at Sidewalk Miles multiplied by 15
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Renton, WA
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Assets Extracted from ScanCart Dataset (Sidewalk Management Service Required)
ADA Sidewalk Width S-Miles 360 $38 $12,600
ROAD AND SIDEWALK ASSESSMENT SERVICE
StreetScan offers a technology-based Pavement Management approach for continuous health monitoring of your
sidewalks network. Combining years of R&D at Northeastern University, vehicles and web-based app
Streetlogix save you time and make your repair dollars go further. We have developed a 4-step process to effectively
Scan, Process and Manage your Sidewalk data.
SIDEWALK MANAGEMENT SYSTEM
SERVICES INCLUDED SIDEWALKS
MILES $/MI TOTAL
DATA COLLECTION
ScanCart Data Collection
360 mi $208 $75,000
Data Processing
Sidewalk Videos
Data Database
Mobilization, Accomodations and Setup Cost $9,788
TOTAL $98,468
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Renton, WA
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STEP 1: DATA COLLECTION
Sidewalks
Vehicle Deployed: ScanCarts
StreetScan has developed a technology stroller-based approach which captures all the necessary distress & ADA data.
We currently have 5 Carts in our fleet. StreetScan utilizes 3D imaging technology to measure sidewalk defects, such
as Uplifts, Bumps, Holes, Cracking & Surface Texture. An IMU mounted on the cart measures tilt, slope & accelerations.
provides accurate linear displacement along with a GPS, providing position information.
Automated Asset Management Proposal
Renton, WA
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STEP 2: DATA EXTRACTION
Sidewalks
Individual failure or feature types are given various weightings depending on their contribution to perceived sidewalk
condition. As an example, an uplift is considered to have more impact to the sidewalk quality than aggregate loss, so
it is given a greater weighting in the rating formula.
Sidewalk Algorithm
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Renton, WA
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STEP 3: DATA VISUALIZATION AND ANALYTICS
Sidewalks
Municipalities are given access to our GIS web-based application, Streetlogix, in order to view and analyze all
collected survey data in addition to data from other sources to assist in decision making.
This provides clients an easy-to-use tool to quickly review sidewalk condition results, distresses and sidewalk images.
All data is hosted in the cloud allowing users to login from anywh ere on any computer to view the results. Streetlogix
has many data import and export features making it compatible with any existing GIS solution such as Cartegraph.
Streetlogix provides powerful data visualization and management tools including 360 viewer and extensive charts
and dashboards (example below).
Portal view: Overall stats and available layers
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Renton, WA
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STEP 4: MAINTENANCE PLANNING
Sidewalks
Once the inventory condition database and GIS web-app have been finalized, the work on implementing the sidewalk
management side of the software begins. While sidewalk condition indicators are concerned with the current condition
of the network, the management side of the process concerns itself with the analysi s of conditions, prediction of future
conditions, generation of maintenance options and sidewalk management scenarios.
preferred repair methods and associated costs are used to customize our sidewalk management modules. The results
are compiled and reported to the client in our Streetlogix software and as a pdf document.
ADA Sidewalk Width
StreetScan will manually calculate the sidewalk width from the 3D Data collected as this feature is not automated.
Sidewalks:
Automated Asset Management Proposal
Renton, WA
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REFERENCES & ADDITIONAL INFORMATION
City of Monroe, WA
Project Objective:
The City of Monroe, WA, selected
StreetScan to perform a mobile
road &
sidewalk network and prepare
custom Maintenance and Repair
suggestions.
The mandate also included ramp
assessment.
Project Description:
In the summer of 2019, StreetScan collected pavement
condition, texture and roughness ratings for each road
segment (intersection to intersection) of 59 centerline
miles and 76 lane miles.
StreetScan utilized specialized ScanVan vehicles to assess the condition of roadways and, using a pavement condition
index scale which runs from 0-100, developed a Municipal-wide inventory of road condition.
For sidewalk surveys, StreetScan deployed mobile carts with high definition video capture capability to assess the
condition of 75 miles of sidewalk. Through analysis techniques, sidewalk distresses such as cracking, aggregate loss,
uplifts and surface distortion were identified, which were then used to calculate sidewalk condition ratings on a scale of
0 to 100 with 0 being the worst and 100 being ideal.
For ramp assessments, StreetScan deployed teams to physical measure various ramp slope and wear surface
requirements as per the ADA regulation for compliance of each ramp assessed.
Project Outcome:
Results from the survey were placed in Streetlogix, providing an enriched view of the s street network with color-
coded pavement conditions, along with images for every scanned road and a range of decision-making tools. Staff is
now able to interactively collaborate, share, edit, and view right-of-way assets as well as perform budget planning and
estimate future maintenance and repair costs.
Project Contacts
City of Monroe, WA Scott Peterson, Deputy City Engineer
(360) 863-4606 / speterson@monroewa.gov
StreetScan Salar Shahini, Chief Data Officer
(617) 399-8236 / salar.shahini.s@streetscan.com
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Renton, WA
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City of Castle Pines, CO
Project Objective:
StreetScan was contracted by the City
of Castle Pines, CO, to perform a
roads assessment survey that would
objectively collect pavement condition
and ROW data and provide a custom
pavement management plan.
Project Description:
In August of 2019, StreetScan surveyed:
35 centerline miles
42 lane miles
1,257 Traffic Signs, Pavement Markings & Curbs
StreetScan used vehicle-mounted sensing technology to
assess road conditions in normal traffic flow and, using a pavement condition index scale which runs from 0-100 (with
0 being the worst and 100 being ideal), developed a Municipal-wide inventory of road condition. The system utilized
3D imaging technology to measure the severity and extent of road defects including cracking, bumps, surface
distortions, surface texture and potholes. Additionally,
that captured movies of the road surface and right-of-way.
geospatial engineering team extracted other Municipal
assets such as traffic signs, pavement marking lines & points and curb presence geospatial feature classes.
Project Outcome:
Results from the survey were placed in Streetlogix, providing an enriched view of the City -
coded pavement conditions and other assets, along with images for every scanned road and a range of decision-
making tools.
Project Contacts
City of Castle Pines, CO Larry Nimmo, Public Works Director
(303) 705-0216 / larry.nimmo@castlepinesco.gov
StreetScan Salar Shahini, Chief Data Officer
(617) 399-8236 / salar.shahini.s@streetscan.com
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Renton, WA
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City of Pleasant Grove, UT
Project Objective:
The City of Pleasant Grove entrusted
StreetScan to perform a mobile
sensing survey of road
network to assess its current condition
and prepare custom Maintenance and
Repair suggestions.
Project Description:
StreetScan was contracted by Pleasant Grove, UT, to
assess the condition of 112 centerline miles and 146 lane
miles of Municipal-maintained roads.
In the spring of 2019, StreetScan utilized specialized
ScanVan vehicles to assess the condition of roadways
and, using a pavement condition index scale which runs
from 1-100, developed a Municipal-wide inventory of road condition. Additionally, location of road features such as
potholes, manholes and cracks were collected.
Project Outcome:
StreetScan delivered a pavement management plan and decision-making solutions via Streetlogix, its highly
customizable, web-based asset management software that enables municipalities to optimize road budgets within a
user-friendly GIS environment. The software allows Pleasant Grove Staff to view the current state of their infrastructure
and makes main
analysis and decision-making tools enables the City to improve decision making, estimate budget requirements and
create capital improvement plans to optimize every dollar invested.
Project Contacts
City of Pleasant Grove, UT Marty Beaumont, Public Works Director
(801) 785-2941 / mbeaumont@pgcity.org
StreetScan Salar Shahini, Chief Data Officer
(617) 399-8236 / salar.shahini.s@streetscan.com
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Renton, WA
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Sample of other Clients:
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CASE STUDY
Somers, CT, Optimizes
Road Repair Budget
with GIS Analytics
Somers is a town in Tolland County,
Connecticut, nestled between Enfield
and Stafford Springs. Bordering
Massachusetts, this quaint town with a
"small town" feel is only 9 miles from the
City of Springfield, MA, and 24 miles
from Hartford, CT. Somers has a
population of approximately 11,500
residents.
The Challenge
Like many municipalities in North America, Somers was
utilizing a visual assessment to gather information on the
status of its road network. This subjective and labor-
intensive approach motivated the Town to embrace a
faster, objective, and transparent way to assess roadway
conditions and determine which roads needed repair,
along with how and in what order they needed to be
repaired.
The Partner
-driven approach through the Connecticut Conference of
Municipalities (CCM). CCM and StreetScan have partnered to provide fast, affordable, Smart City pavement inspection
and management services to CCM-member towns and cities. StreetScan uses vehicle-mounted sensing technology to
assess road conditions in normal traffic flow and displays gathered information in a geographic information system
(GIS) application: a web app with up-to-date data and a range of tools for decision-making.
The Solution
-sensing vehicle, ScanVan, is the
physical heart of the asset management system,
assessing pavement, traffic signs, pavement markings and
more on every road it traverses. During a two-week period,
the ScanVan travelled 90 miles of roads in normal traffic
flow to gather data on the condition of the entire street
network utilizing 3D imaging technology to measure road
defects. The locations of road features such as potholes,
manholes and cracks were also collected. Once scanned,
a variety of technologies from StreetScan & Esri, such as
ArcPy scripts, ArcGIS Desktop, and ArcGIS enterprise
were leveraged to generate Streetlogix, a GIS web app
with powerful visualization and budget-planning tools. This
app provides road condition ratings on a scale of 0 to 100,
with 0 being the worst and 100 being ideal, and prioritizes
the areas to remediate.
The Results
Using Streetlogix, the Town can now see an enriched view
of its street network with color-coded pavement conditions and other assets, along with images for every road and tools
for data-vement condition index
Somers now has a data-based structure to move forward with a road bonding package. An objective, data-driven scan
performed by a third party has also helped with community buy-in, increasing transparency and reducing criticism when
making assessments and investment decisions on road infrastructure.
have a data-based structure
to move forward with a road
bonding package. An
objective, data-driven scan
performed by a third party
has reduced criticism and
Todd Rolland
Director of Public Works
Town of Somers