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Virtual Telephonic Public Hearing TipsheetCommunity and Economic Development Permit Center (425) 430-7200 Website: www.rentonwa.gov Page 1 of 2 | Published : 5/1/2020 Virtual/Telephonic Public Hearings Published : 5/1/2020 Per the Governor's Emergency Proclamation 20-28, the City of Renton is prohibited from holding an in-person meeting at this time. Therefore, a virtual/telephonic Public Hearing will be held by means of the Zoom video conferencing web application, which includes a toll-free phone-in option. Before You Begin a Virtual/Telephonic Public Hearing 1. If you are using the video-conferencing option it is recommended you download the Zoom application to your electronic device prior to the hearing. Download at: https://zoom.us/support/download 2. Locate the Meeting ID or phone number on hearing notice. 3. If exhibits are to be entered into the record they s hall be e-mailed to the project planner prior to the hearing. Checking Into a Virtual/Telephonic Public Hearing 1. Click on Join and enter the Meeting ID number. (If you are dialing in you will be prompted to enter your Meeting ID number followed by #.) 2. Enter your first name and last name and identify yourself as the public. (eg. Jane Doe/Public) 3. Enter Password provided on hearing notice. 4. You will be prompted to (Does not apply for dialing in.) Public Comments 1. When recognized by Staff Host, state your name and contact name in to the record. 2. After you have introduced yourself you may provide your comments on the project. If no comments please note this and Staff Host will move to next member of the public. Entering Exhibits in the Record 1. The speaker should identify they have an Exhibit which can be shared on the screen by the Planner. These exhibits will be placed onto the City’s Laserfiche Hearing portal promptly so all participants have access to the document. 2. If the document cannot be emailed, arrangements will be discussed on how to get the document into the record at the Hearing. V IRTUAL /TELEPHONIC P UBLIC H EARINGS Page 2 of 2 | Published : 5/1/2020 Technical Obstacles If you are unable to participate in the hearing because of technical obstacles, please email Planning Technician, Jenny Cisneros immediately at jcisneros@rentonwa.gov or call by 5:00 pm the day before the hearing and leave a voice message at 425-430-6583. Persons who notify the Planning Technician of technical obstacles to participation by 5:00 pm the day before the hearing will be authorized to submit written comments to the Planning Technician by 5:00 pm the day after the hearing. Comments can be emailed to the Planning Technician or arrangements for drop off of documents at City Hall can be made by calling the Planning Technician. The Applicant and City may elect to respond to any such comments by 5:00 pm, the next day. All correspondence received in this manner will be placed in the project Laserfiche Hearing Portal for any persons wishing to see any of the correspondence, or copies can be obtained by phone call to the Planning Technician. Technical Difficulties If you are unable to sign into the video conference by either video or phone at the hearing date and time, please e-mail the Planning Technician, Jenny Cisneros, at jcisneros@rentonwa.gov ASAP or call 425-430-6583 and leave a message with your phone number and she will call you back. If the technical difficulties cannot be solved, the Planning Technician will inform the Hearing Examiner of your inability to participate and arrangements will be discussed on how to extend the public comment period to allow for your participation. Questions? Please contact Planning Technician, Jenny Cisneros, at jcisneros@rentonwa.gov or call 425-430-6583.