HomeMy WebLinkAboutContract CAG-17-024
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
Perteet, Inc.
Address Federal Aid Number
505 Fifth Ave. S., #300, Seattle, WA 98104
UBI Number Federal TIN or SSN Number
601-288-065 91-1505037
Execution Date Completion Date
2�� �G�f`� December 31, 2018
1099 Form Required Federal Participation
❑ Yes ❑� No ❑ Yes ❑� No
Project Title
City of Renton Main Avenue South Construction Observation and Administration Services
Description of Work
This project will construct public infrastructure improvements focused on Main Avenue S. in accordance with
Exhibit "A", Scope of Services.
❑ Yes ❑X No DBE Participation Total Amount Authorized: $296,319
❑ Yes ❑X No MBE Participation Management Reserve Fund: $ 28,795
❑ Yes ❑X No WBE Participation
Maximum Amount Payable: $325,114
❑ Yes QX No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreement Number:
Loca/AgencyABE Professiona/Services Cosf Plus Fixed Fee ConsultantAgreement Page 1 of 14
Revised 3H1/2016
THIS AGREEMENT,made and entered into as shown in the "Execution Date"box on page one (1) of this
AGREEMENT,between the City of Renton
�
hereinafter called the "AGENCY," and the "Firm/Organization Name"referenced on page one (1) of this
AGREEMENT,hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in"Description of Work" on page one (1)
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to fiirnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof,the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exliibit"A" attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
111. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination,progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consu/tant Agreement Page 2 of 14
Revised 3h1/2a16
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit"B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function(CUF)regulation
outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount
of this AGREEMENT. It is recommended,but not required, that non-DBE Prime CONSULTANTS perform
a minimum of 30% of the total amount of this AGREEMENT.
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firms invoiced for this AGREEMENT.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files,prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit"C—
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by(i) certified mail, return receipt requested, or(ii)by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Keith Woolley Name: Bill Mitchell
Agency: City of Renton Agency: Perteet, Inc.
Address: 1055 South Grady Way Address: 505 Fifth Avenue S., Suite 300
City: Renton State: WA Zip: 98057 City: Renton State: WA Zip: 98104
Email: kwoolley@rentonwa.gov Email: Bill.Mitchell@perteet.com
Phone: (425) 430-7318 Phone: (425) 252-7700
Facsimile: (425) 430-7376 Facsimile: (425) 339-6018
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled"Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:
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Revised 3H1/2016
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor,materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
"D" and"E" and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1. Direct(RAW)Labor Costs: The Direct(RAW)Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments
shall be made at the ICR rates shown in attached Exhibits "D" and"E" of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit,up to the Maximum Total Amount Payable, authorized under this
AGREEMENT,when accumulated with all other Actual Costs.
A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and
"E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT(prime
and all sub-consultants)will submit to the AGENCY within six(6)months after the end of each firm's fiscal
year, an ICR schedule in the format required by the AGENCY(cost category, dollar expenditures, etc.) for
the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the
ICR schedule. It shall also be used for the computation of progress payments during the following year and
for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be
sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall
cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information
is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel,printing,
long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be
reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs)
in accordance with WSDOT's Accounting Manual M 13-82, Chapter 14—Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 "Travel Costs."The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.
Agreement Number:
Loca/Agency A8E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14
Revised 3/11/2016
4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D"
and"E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled"Termination of Agreement."
5. Management Reserve Fund(MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of$100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
"Extra Work."
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, "Extra Work."No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct(RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct(RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable,upon receipt of all PS&E,plans, maps,notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thiriy(30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
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Revised 3h1/2016
D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six(6)years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six(6)year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor,WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A" attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E" attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V"Payment Provisions"herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier,to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission,percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage,brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Agreement Number:
Loca/Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14
Revised 3/11/2016
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12141 et. seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § 794) • 49 CFR Part 26
• Age Discrimination Act of 1975 • RCW 49.60.180
(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit"F"
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached E�ibit"F" in
every sub-contract, including procurement of materials and leases of equipment,unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten(10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payrnent shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration gi�en to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
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Revised 3/11/2016
date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which afFect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSiJLTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit"J". In the event that either pariy deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
Local Agency A8E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14
Revised 3/11/2016
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington(STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend ar indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a) the CONSULTANT or the CONSULTANT's agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and(b) the STATE and/or AGENCY,their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of inethods,processes, designs, information or other items furnished or
communicated to STATE andlor the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information,know-how, copyright rights or
inventions resulting from STATE and/or AGENCY's, their agents', officers' and employees'failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
Loca/Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 9 of 14
Revised 3H1/2016
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance,the CONSULTANT shall assume no responsibility for: proper
construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 O1 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 O1 10 O1 or equivalent providing coverage for
any "Auto" (Symbol 1) used in an amount not less than a one million dollar($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured(the "AIs"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name: Keith Woolley
Agency: City of Renton
Address: 1055 South Grady Way
City: Renton State: WA Zip: 98057
Email: kwoolley@Rentonwa.gov
Phone: (425) 430-7318
Facsimile: (425) 430-7376
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX"Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14
Revised 3/11/2016
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third pariy beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V"Payment Provisions"until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time,by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and(3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as "CLAIM,"
under this clause within thirty(30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as E�ibit"G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, E�ibit
"G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit"G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and E�ibit "G-4"Certificate of Current Cost or Pricing Data. Exhibit"G-3" is required only in AGREEMENT's
over one hundred thousand dollars ($100,000.00) and Exhibit"G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General
Requirements"priar to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consu/tant Agreement Page 11 of 14
Revised 3/11/2016
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses,telephone numbers, financial profiles,
credit card information, driver's license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data,non-public Specifications, STATE and AGENCY non-publicly available data,proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to make use of the State's Confidential Information for any purpose other than the performance of this
AGREEMENT,to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge,publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or(ii) returned all of the State's Confidential Information to the AGENCY; ar(iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State's Confidential Information was received; who received, maintained and used the State's Confidential
Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected,used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include,but is not limited to, salting databases.
Agreement Number:
LocalAgencyABE Professiona/Services Cost Plus Fixed Fee ConsultantAgreement Page 12 of 14
Revised 3/11/2�16
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary andlor confidential information shall be clearly identified and marked as "Confidential" and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or(b) as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or(v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six(6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
"documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all"documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six(6)year retention period.
For purposes of this AGREEMENT, "documents"means every writing or record of every type and description,
including electronically stored information("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts,AGREEMENT `s,
appraisals, plans, designs, data, surveys; maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries,notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of ineetings,
Agreement Number:
Loca/AgencyA&E Professional Services Cost Plus Fixed Fee Consu/tantAgreement Page 13 of 14
Revised 3/11/2016
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written,printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or docuxnentation
stored in various software programs such as: Email, Outlook,Word, Excel,Access, Publisher, PowerPoint,Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers,backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and lor modified.
The CONSULTANT shall include this section XX"Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one (1) of this AGREEMENT.
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CITY OF RENTON ,,�•��pF R ENTp''�.,
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Signature Denis Law, Mayor ate Jason eth, Cr� �% erk ��' A;
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Signature Date
Peter G. De Boldt,Vice President
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
Local Agency A&E Professiona/Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 3H1/2016
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TatdY.Pe�ctAAmrpa�eenC 24. dOD. 1,2.00 �36. 2S,90B.
p,�p�qd��yp� 500.00 500.00 16,430.00
TaOd 2.CotMei�Adml�Vaalon 61q. 51113. 78rl3FLOtl
3,�p�ppwyeyp� 60.00 625.00 500.00 1,185.00 43,820.00
oW 3.CafwtkYan bbararon 68.OEI 626. �tli3. 1.t�i.00 48,920.
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5.ADA Compllenoa EvduMlan 8 Mmdmum 8.00 24.00 2.00 34.00 1.606.00
E�Qe�R Feedbb(MEFj Doa�meMalbn
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Tdd Fburs 80.00 500.00 1A.00 50.00 50.00 18.00 8.00 I00.00 825.00 500.00 24.00 12.00 2.00 2,271.00
ToltlOdkra j2,387.00 f18A�.00 51�908.00 57�8�.00 51�874.OU 5740.00 5520.00 323,800.00 523�836.00 ;17,595.00 f1.038.00 5397.00 =48.00 �1�777.00
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Mdeage-$.54 1,944
7avia Headlight System 4,500
Reproduction-Reimbursed 1,600
Travel-Allowable 150
TOEeb: 8,7
SUMMARY
qrect Coet 91,7T/.
WadfeadCort 783.94% 188,815.00
Fee 3096 ZI.S33.00
Lffior 28&125.00
8,194.00
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Reaervs 28,795.00
CONfAACT TOT/LL 325,714.
v7 4 718(ASWANSON)- Page 1 of 1
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Construction Observation and Administration Services Agreement w�th Perteet Inc. November 2016
support staff in addition to four weeks of project closure time (Closeout Record Preparation, Record Drawings,
etc.). If the work schedule changes due to the contractor working weekends,extended hours,work performed
during suspension,added working days due to change orders or weather delays,or if the construction activity
extends beyond the contract time,the Consultant will inform the City immediately to allow an opportunity for the
City to authorize additional budget for the Consultant to provide the required additional services.The additional
services will be billed at the hourly rates established in the base agreement.
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5.1 ADA Compliance Evaluation
The Consultant will perform a field inspection of the constructed pedestrian facilities,including sidewalks,curb
ramps,pedestrian signals,crosswalks,and pedestrian refuge islands.The Consultant will check for ADA
compliance to the PROWAG guidelines,and will record information on ihe Consultant's ADA Compliance
Checklists and other relative forms.This task includes set up of materials used for the field evaluation and
coordination with City staff regarding non-compliant elements and justifications.
5.2 MEF Document
The Consultant will prepare the MEF documentation for the City's documentation.The MEF documentation will
reflect the final build out conditions and is anticipated to include the following elements:
• Project Description—this wil)be a general description of the overall project.
• Vicinity Map
� Design Standards—this will be a general statement of the guidelines/manuals used to determine
compliance.
� Brief statement that the pedestrian facilities were designed to full ADA compliance.
• Summary tables for each type of facility,noting compliance or non-compliance.
• Specific non-compliant elements listed and justifications for non-compliance.
• Appendices, including a template of the checklists and documents used for recording the compliance
evaluation and the appropriate construction plan sheets.
The Consultant will prepare a draft document for the City's review and comment.The Consultant will incorporate
City comments into the final document.
Deliverables:
• Draft electronic copy of the MEF for the City's review and comment.
• Final electronic copy of the MEF,three(3) hard copies.
• Consultant's response to City's review comments.
Task 6— Management Reserve
Additional services may be performed by the Consultant at the request of the City,but only after written
authorization has been given by the City defining the Scope of Services to be performed.
Time for Completion
All work under this contract shall be completed by December 31,2017.
The scope of this contract is based upon the Contractor completing all construction activity within the time frame
specified in the Contract Documents and is based upon a 95 working day(to physica)completion)schedule by
one part-time Resident Engineer and a construction observer/technician as outlined in the budget. In support of
this schedule,our contract provides two weeks of project set up time,95 working days of representatives and
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Construction Observation and Administration Services Agreement with Perteet Inc. November 2016
d. Collect scale certifications.
e. Progress Payment Verification.
i. Collect and tabulate all quantity delivery tickets.
ii. Prepare field note records.
iii. Check that Manufacturer's Certifications and Certificates of Material Origin are
received prior to payment(if necessary).
f. Verify that acceptance sampling and testing frequencies reflect the actual quantities used.
g. Photographs.Take construction photographs/video tapes and progress photographs of
construction activities on a daily basis to document progress of the work and job site conditions
encountered,and video documentation of project prior to start of construction.
3.2 Project closeout,formal acceptance,review and recommendation.Make recommendations to the City
concerning operational acceptance,substantial completion,and final acceptance of the work. Include
review of the requests for extension of time by the Construction Contractor. (nclude recommendation for
assessment of liquidated damages,if applicable.Perform a final review and inspection of the
construction work and prepare a final list of items to be corrected.After substantial completion of the
project,verify completion of the punch list.
3.3 Record drawings. Review the Construction Contractor's Record Drawings on a bi-weekly basis(and
upon completion of major tasks)to verify posted changes. Draft and stamp as-constructed records to be
printed on full size archival quality paper at the completion of construction.
Deliverables(Most of the inspection deliverables will be delivered as detailed for Task 2 above):
• Record Drawings
• Daily Field Note Records
• Field Note Records documenting all payments
Task 4— Survey Services
4.1 Provide up to five (5)days of survey services on an on-call basis.The purpose of the on-call survey will be
to verify alignment and grade of the Contractor's work,verify monuments set by the Contractor,andlor
to provide additional location�nformation for preparation of record drawings.
Deliverables:
• Staking as requested
Task 5—ADA Compliance Evaluation and Maximum Extent Feasible (MEF)
Documentation
The Consultant will perform an ADA compliance evaluation of the constructed pedestrian facilities. If during
construction,full accessibility criteria cannot be met by the sidewalks,curb ramps, pedestrian signals,crosswalks,
or pedestrian refuge islands,and associated pedestrian improvements,a MEF Document will be prepared for the
City's records as part of the project closeout after construction.The Consultant will provide the following services:
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o Al) payment documentation backup organized by progress payment and FNR number
O All contractor submittals and responses
o All reviewed certified payrolls organized by contractorisubcontractor
O Weekly construction meeting agendas and minutes
o Weekly statements of working days
O Daily inspection reports
O Material testing reports
• Electronic records of all construction documentation, including all paper records plus material
documentation by bid item,and construction photos.
• Completed Record of Materials
Task 3—Construction Observation
Provide services of Construction Observation to observe the technical conduct of the construction,including
providing day-to-day contact with the Contractor and the City.Based on the contract sched�le and the estimated
contract work to be completed, Perteet estimates that the observation effort will require up to one part-time
resident engineer plus additional construction observation and administration.Therefore,this scope is based on
the assumption that one part-time resident engineer and one part-time construction observer!technician would
be provided by the Consultant.Additionally,one full-time construction observer would be provided by the City.
When utilizing City personnel,the City will be fully responsible for the quality of inspection;accuracy of
measurements and documentation;and compliance with project contract requirements including but not limited
to the production of IDRs and Field Note Records for any and al)work performed for said inspection services.Any
additional effort by Perteet to address issues related to aforementioned City responsibilities is not included in the
Labor Hours Estimate.
3.1 Provide on-site observation and monitoring to observe the technical conduct and progress of the
construction.The Construction Observers shall not be responsible for the means,methods,techniques,
or procedures selected by the Construction Contractor(s)or for any failure of Construction Contractor(s)
to comply with laws,ordinances, rules,or regulations applicable to the construction work.The parties
recognize that the Construction Contractor(s) is responsible for ensuring that construction is in
accordance with the plans and specifications.
a. Project Daily Report. Prepare daily construction reports,detailing the Construction Contractor's
operations performed for each day and record decisions and observations of a general or
specific nature in chronological order.Measure quantities of materials installed,log equipment
and staff used,and other related items.
i. Verify in the daily report that the Contractor is working with the proper traffic control
plans.
ii. Document work being done on a force account basis.
b. Verify that material approval is complete(via ROM) prior to material being used on site.
c. Coordinate Materials Testing and Inspection.Coordinate, report,and log the results for field
sampling,field testing,and laboratory testing of soils,aggregates,and concrete to determine
compliance of those materials with construction contract requirements.In those instances where
unsatisfactory test results are obtained,follow through with notification to the construction
contractor and retesting of the materials after corrections are made.
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Construction Observation and Administration Services Agreement with Perteet Inc. November 2016
2.7 Prepare weekly project meeting agendas and conduct weekly scheduled meetings with the Construction
Contractor to review the progress of the work and identify and address field issues. Record reports of any
significant concerns and problems and forward to the Consultant's Design Team and the City. Prepare
meeting minutes and distribute PDF copies of minutes to attendees.
2.8 Review and monitor Contractor's compliance with the construction schedule based upon monthly CPM
updates submitted by the Contractor.Assist Consultant's design team and the City in verification,
documentation,andior negotiation of time extensions requested by the Contractor.Evaluate potential
schedule impacts of all change order work.
2.9 Conduct Contractor employee interviews and review certified payroll for compliance at random intervals;
document and file results.
2.10 Obtain and approve Requests to Sublet.
2.11 Obtain Notices of(ntent to Pay Prevailing Wages and Affidavits of Wages Paid.
2.12 Maintain orderly electronic records and files at the job site.These records and files may indude,but are
not limited to:
� Updated contract documents including any design revisions,field directives,and change orders
• Preconstruction and construction progress photos and videotapes
• RFIs
• Daily(nspection Reports
• Pro�ect photographs
• Matenals Approvals(RAMs)
• Material Acceptance Verification
• Test reports
• Record of Materials
• Contractor's Schedules
• Weekly statements of working days
• Progress payment documentation and backup (FNRs)
• Prevailing wage certifications
• Certified Payrol)
Standard forms will be used for records and reporting procedures.At completion of the project,Perteet will
provide electronic files of all documentation to the City.
Deliverables:
• Change orders(up to 10)
• Monthly progress payments for approval,along with all payment backup(FNRs)
• Final contract paper records at the end of the project,including:
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Construction Observation and Administration Services Agreement with Perteet(nc. November 2016
2.1 Project File/Records,and documentation setup. Project filing Index will be based on Perteet's file index
unless requested otherwise,and will be modified as necessary for this pro�ect.
2.2 The Consultant will organize and facilitate the project Preconstruction Conference and coordinate
meeting facility and meeting date.The Consultant will prepare the meeting agenda and meeting notes
and distribute PDF copies of ineeting minutes to all attendees for review.The City will assist the
Consultant in preparing for the Preconstruction Conference by reviewing the proposed agenda and
adding suggested topics.The City will attend and participate in the Preconstruction Conference.
2.3 In general, Perteet will track Materials Approval (RAMs,QPLs, Shop Drawings,Certificates of
Compliance,etc.)and Material Acceptance(inspected stamps, materials tests,visual variation forms)
for each bid item for which there are materials. Materials inspection,approval,and acceptance will be
primarily managed by the King County Materials Laboratory and!or a testing laboratory�"Materials
Laboratory") selected by the City.Specific materials tracking responsibilities will be coordinated with the
Materials Labaratory.In general,Perteet will maintain Materials Documentation as follows:
a. Maintain project Record of Materials(ROM)on an on-going basis to ensure proper approval of
all materials incorporated into the project.
b. Receive and(og all Construction Contractor submittals.Transmit submittals to Consultant's
office staff,and City,subconsultants,and utilities as needed for review.Return submittals to the
Construction Contractor upon completion of the review process. Maintain submittals files.
c. Review Contractor Submitted requests for approva)of material sources and Qualified Products
List(QPL) Data Sheets to determine compliance with Record of Materials.Contractor will be
directed to submit separate RAM forms for each bid item.
d. Maintain files of individual bid item compliance for material documentation.
e. Collect Manufacturer's Certificates of Compliance and Certificates of Origin for Steel and Iron
products(if required).
f. Collect test reports from the materials testing lab for compliance with the information given in
the contract documents.
g. Calculate force account work based on WSDOT/AGC Blue Book Rental Agreement or
equivalent means for determination of rates.
h. Evaluate and determine the acceptability of substitute or"or-equal" materials and equipment
proposed by the Construction Contractor,and prepare necessary documentation of material
substitutions.
2.4 RFI's.Receive and log all requests for information (RFIs)from the Construction Contractor.Coordinate
Responses to RFIs with City.Respond to RFIs with clarifications and interpretations of the Contract
Documents as appropriate and necessary.
2.5 Consultant will review all Change Orders and Field Directives. Recommend Change Orders and Field
Directives to the City,as appropriate,and prepare Change Orders and Field Directives as required.
2.6 Prepare monthly progress payment based on completed work and submit to Contractor and the City for
approval and payment. Maintain an updated"cost-to-complete" log for City review.
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Construction Observation and Administration Services Agreement with Perteet Inc. November 2016
OPTIONAL SERVICES
Optional services that may be performed include:
• Assistance with environmental documentation and permits.
• Assistance with additional construction related services.
Provision of optional services will require a supplement to this agreement.
TIME FOR COMPLETION
Al)work under this contract will be completed by December 31,2017.
Task 1 — Project Administration and Management
l.l Provide project management of the Consultant team. This will include:
• Pro�ect staff management and coordination.
• Control of project budget and schedule.
• Preparation of monthly invoices and progress reports.
1.2 Maintain on-going contact with the City's Project Manager via informa)meetings,telephone discussions,
and electronic mail.
1.3 Manage subconsultants(if necessary)as required for site visits, project reporting, project reviews,and
general project coordination.
1.4 Monitor the project for potential claims or protests by the Construction Contractor,and advise the
pro�ect team and City of potentia)claims and provide support on resolving conflicts and negotiations
with contractor on contractor claims or protests if any arises.
1.5 Provide monthly reporting of project budget status,consultant budget status,and projected cost at
completion.
Deliverables:
• Monthly invoice and progress reports.
� Monthly reporting of Cost-to-Complete and Cost-at-Completion for duration of project beginning with
the first monthly estimate
Task 2—Construction Administration
Provide documentation and record keeping in compliance with Contract requirements. Although this is not a
Federal Aid project,record keeping will be consistent with WSDOT Local Agency Guidelines and Standards to
facilitate project tracking.
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Construction Observation and Administration Services Agreement with Perteet(nc. November 2016
SCOPE OF SERVICES DEFINED
Construction Observation and Administration Services
The scope of services by the Consultant for the locally funded Main Avenue S Project is summarized below.These
services will include project management, meetings and correspondence,contract administration,review of
submittals,and construction observation for the City of Renton as required for the construction of the project, as
detailed below.
General Assumptions:
• The attached budget for the services detailed below is based on the services of construction observation
and administration on a 95 working day to physical completion schedule.
• Construction survey is provided by the Contractor per the Contract Provisions.The Consultant's survey
crew will provide supplementary survey checks or limited initial staking per the Contract Provisions and as
directed by the City and Resident Engineer(RE).
• The Contractor will provide a field office for the Construction Management team as specified in the
Contract Documents.
• Consultant will facilitate the procurement of the Record of Materials(ROM)from King County.Any and
oll fees charged by King County for this service will be paid for by the City.
• The City will provide earthwork inspection, material sampling,and material testing through King County.
� Construction documentation will be prepared using City and!or WSDOT forms from the Local Agency
Guidelines(LAG)Manual. No federal funds are involved with this project, but the LAG Manual provides
a consistent method for construction documentation.
� Prior to the start of construction, Perteet will prepare video and photo log of the constructian site.
� Perteet will prepare suspension letters and letters acknowledging substantial completion and final
completion for City signature and approval.
• City will prepare and sign Notice to Proceed letter to Contractor.
• This project and scope assumes that there is no plant establishment period for the project. If plant
establishment becomes part of the project,observation and management of the contract during that
period can be added as an optional service.
• Conformed copies of the contract plans and specifications will be provided to Perteet but will be
prepared and copied by Others.
• Add�tional effort beyond the reasonable industry standard for each task will be considered Extra Work.
• For the following services, labor allowances are an estimate only.The level of effort required for this work
cannot be accurately predicted as it depends on issues outside of the Consultant team's control.Some of
these issues include quality of Contractor submittals, number of submitta�s and if multiple reviews are
required,adverse weather conditions,and unforeseen conditions at the site.Allowance for any such
issues including but not limited to multiple submittals due to unacceptable quality of the submittals is not
included in the Labor Hours estimate.
The Consultant reserves the nght to shift funds within the Contract between Tasks,and between members of the
Consultant team during the prosecution of the work.
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Exhibit A
Scope of Work
Project No.
See following pages for Scope of Work.
Agreement Number:
WSDOT Form 140-089 EF Exhibit A Page 1 of 1
Revised 10/30/2014
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Construction Observation and Administration Services Agreement with Perteet Inc. November 2016
EXHIBIT A
Scope of Services
INTRODUCTION
The project will construct public infrastructure improvements focused on Main Avenue S.
Perteet Inc. �Consultant)will provide construction observation and administration services for the City o4 Renton
(Gty).
Consultant will endeavor to protect the City of Renton against defects and deficiencies in the work of the
Contractor,but cannot guarantee the Contractor's performance and shall not be responsible for construction
means,methads,techniques,sequences,procedures for safety precautions and programs in connection with the
work.
Services shall be limited to those expressly set forth herein. If the service is not specifically identified herein,it is
expressly excluded. Perteet shall have no other obligations,duties or responsibilities associated with the project
except as expressly provided in this Agreement.
GENERAL SCOPE OF SERVICES
This agreement includes professional services to provide construction observation and administration services for
the Main Avenue S Project.
Local funds will be used in the construction of the project.Accordingly,the procedures outlined in the WSDOT
Local Agency Guidelines (LAG Manual)will be used during this project.The following is a description of services
to be provided by Perteet Inc.
This scope of work describes the Work Elements to be accomplished by the Consultant as summarized under each
work element.This scope consists of the following work elements.
Task l: Project Administration and Management
Task 2:Construction Administration
Task 3:Construction Observation
Task 4:Survey Services
Task 5: ADA Compliance Evaluation and Maximum Extent Feasible (MEF) Documentation
Task 6:Monagement Reserve
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Exhibit B
DBE Participation
No DBE participation for this agreement.
Agreement Number:
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/201d
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include,but are not limited to, the following:
I. Surveying, Roadway Design&Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agteement Number:
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 1�/30/2D1d
D. Specify the Agency's Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/201d
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
Exhibit D
Prime Consultant Cost Computations
See fee summary following.
Agreement Number:
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
EJchibit"D"
Consultant Fee Determination Summary ��.�. �� PE RTE ET
2707 Colby Avenue,Suite 900,Everett,WA 98201 �P 425.252.7700
Project:Main Avenue S CM
Client:City of Renton
Hourly Costs Plus Fixed Fee Estimate
Classification Hours Rate Amount
Principal 24.00 79.52 $1,908
Sr.Associate 400.00 59.00 $23,600
Sr.Associate 8.00 65.05 $520
Lead Engineer/Mgr 24.00 43.27 $1,038
Lead Technician/Designer 60.00 39.78 $2,387
Const Technician III 500.00 32.86 $16,430
Professional Land Survey I 50.00 32.03 $1,602
Field Technician III 50.00 33.48 $1,674
Survey Manager 16.00 46.28 $740
Construction Engineer III 625.00 38.14 $23,838
Construction Engineer II 500.00 35.19 $17,595
Accountant 12.00 33.08 $397
Clerical 2.00 24.15 $48
Total Direct Salary Costs 2,271.00 $91,777
Overhead @ 183.94% $168,815
Fixed Fee @ 30.00% $27,533
Total Labor Costs $288,125
Reimbursables
Expenses Amount
Reproduction-Reimbursed $1,600.00
Travel-Allowable $150.00
Total Expenses $1,750.00
In-House Costs 9ty Rate Amount
Mileage-$.54 3,600 $0.540 $1,944.00
Pavia Headlight System 15 $300.000 $4,500.00
Total In-House Costs $6,444.00
Other
Management Reserve $28,795.00
Total Other Costs $28,795.00
CONTRACT TOTAL $325,114.00
Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have
multiple employees assigned to that billing category and each employee may have a differenf hourly rate of pay. Employee
compensation is subject to adjustment in June of each calendar year.
Prepared By: William R Mitchell Date: December 12,2016
Exhibit E
Sub-consultant Cost Computations
No Subconsultants will be used on this agreement.
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
Exhibit F
Title V/Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1)through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number:
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
Revised 10/30/2�14
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of City of Renton
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30�2�14
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am Peter G. De Boldt, Vice President, and duly authorized representative of the firm of
Perteet, Inc., whose address is 505 Fifth Avenue South, Suite 300, Seattle, WA 98104, and that neither I nor the
above firm I hereby represent has:
a) Employed or retained for a commission,percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated(if any);
I acknowledge that this certificate is to be furnished to the City of Renton
and the Federal Highway Administration, U.S. Departrnent of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws,both criminal and civil.
Perteet, Inc.
Consultant(Firm Name)
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Signature(Authorized Official of Consultant) Date
Peter G. De Boldt,Vice President
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revis�d 10/30/201d
Exhibit G-1(b) Certification of
I hereby certify that I am the:
❑ The Agency Official of the Local Agency of the City of Renton, Washington
❑ Other
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firtn or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated(if any):
I acknowledge that this certificate is to be furnished to the City of Renton
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws,both criminal and civil.
Signature Date
Agreement Number:
WSDOT Form 140-089 EF Euhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local)transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery,bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph(1)(b)
of this certification; and
D. Have not within a three (3)year period preceding this application/proposal had one or more public
transactions (Federal, State and local)terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Perteet, Inc.
Consultant(Firm Name)
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Signature(Authorized Official of Consultant) Date
Peter G. De Boldt, Vice President
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies,by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than$100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed$100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Perteet, Inc.
Consultant(Firm Name)
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Signature(Authorized Official of Consultant) Date
Peter G. De Boldt,Vice President
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/201d
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data(as defined in section
2.101 of the Federal Acquisition Regulation(FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of Main Avenue S. Construction Observation * are accurate, complete, and current
as of December 12, 2016 �*.
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: Perteet,Inc.
����� Vice President
Signature Title
Peter G.De Boldt
Date of Execution***: December 12, 2016
*Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 1�/30/201 d
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$ .
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration(FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $ .
• Include all costs, fee increase,premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 1�/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s)is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staffperson other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager pocuments the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
WSDOT Form 140-089 EF Exhibit/ Page 2 of 2
Revised 10/30/201d
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs,profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step l, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA(if applicable) agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim.After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
Agreement Number:
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/3�/201a
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs,profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Warks or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
WSDOT Form 140-089 EF Fathibit J Page 2 of 2
Revised 10/30/2014