HomeMy WebLinkAboutContractAGREEMENT FOR WEST HILL BOOSTER PUMP STATION
IMPROVEMENTS PROJECT (WTR #27-04184)
THIS AGREEMENT, dated for reference purposes only as August 3, 2021 , is by and between the
City of Renton (the “City”), a Washington municipal corporation, and RH2 Engineering, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective
as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide consulting and design and bidding services
as specified in Exhibit A, which is attached and incorporated herein and may hereinafter
be referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibitCor as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than May 31, 2022.
4.Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $216,343, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work isperformed, the Consultant shall submit a voucher or invoice in aform
specified by the City, including a description of what Work has been performed, the
CAG-21-193
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name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
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workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
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A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
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It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
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limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Ian Fitz-James, Water Utility
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7208
ifitzjames@rentonwa.gov
Fax: (425) 430-7241
CONSULTANT
Chris Roberts
22722 29th Dr. Suite 210
Bothell, WA 98021
Phone: (425) 951-5358
croberts@rh2.com
Fax: (425) 951-5401
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17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
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Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Ian Fitz-
James, Water Utility Engineer.Inproviding Work, Consultant shall coordinate with the
City’s contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Tony V. Pardi
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 5/21/21
8/5/2021
Approved by Cheryl Beyer via 7/2/2021 email
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
EXHIBIT A
Scope of Work
City of Renton
West Hill Booster Pump Station Improvements
Design and Services During Bidding
June 2021
Background
The City of Renton (City) has identified the need for standby generator and booster pump station
(BPS) improvements at its West Hill BPS to increase pump station reliability and redundancy and to
meet future demand projections in the West Hill 495 operational area . RH2 Engineering, Inc., (RH2)
previously completed an initial study of the proposed BPS improvements at the West Hill BPS and a
preliminary design which included a land/topographic survey, preparation of preliminary
(30-percent) design plans and cost estimate, and preparation of a preliminary design report. The City
requested the services of RH2 to finalize the design and coordinate permit compliance for the BPS
improvements. The final design will include re-evaluation of the BPS hydraulics; preparation of
60- and 90-percent design plans, specifications, and estimate of probable construction cost;
preparation of final bid documents; and services during bidding.
The City had previously determined that the installation of an enclosed, weatherproof
sound-attenuated standby generator, automatic transfer switch, fuel tank, and load bank are
required at the pump station for backup power. A shelter with open sides is proposed for the
generator due to the non-residential and industrial areas where this pump station is located.
Additional backup power improvements include electrical power distribution and service equipment
upgrades, and generator screening and security.
In addition to the backup power improvements, the City is requesting the replacement of the existing
diesel engine fire pump with an electric motor prime mover. This will require both mechanical and
electrical system improvements to replace the equipment and supply power to the new motor.
Additional mechanical improvements will include replacement of the existing vertical turbine pumps
and removal of the existing diesel fuel tank. Electrical and control improvements will i nclude
replacement of the motor control center (MCC) and across -the-line motor starters with a new MCC
and variable frequency drives (VFDs), replacement of the electrical service equipment, replacement
of the remote telemetry panel with a new Allen-Bradley based programmable logic controller (PLC)
and operator interface (OI), and replacement of the pump station light fixtures with energy efficient
LED lighting. Existing electrical wiring will also be mostly replaced throughout the pump station.
Electrical raceways will be reused when possible.
RH2 will rely on the accuracy and completeness of any information, data, or materials generated or
provided by the City or others in relation to this work.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
The following is a detailed description of the tasks that will be completed as part of this Scope of
Work for the final design of the pump station improvements at the West Hill BPS. Additional
engineering services for construction administration phases may be authorized by the City as part of
a future contract or amendment.
Task 1 – Project Management Services
Objective: Manage RH2’s project team and maintain frequent client communications. Maintain
project schedules and prepare monthly invoices and budget status summaries.
Approach:
Provide direction, coordination, and oversight to the RH2 project team. Organize, manage, and
coordinate technical disciplines as described herein, and implement quality assurance and
quality control (QA/QC) reviews to execute this Scope of Work in close coordination with City
staff.
Document and retain information generated during the execution of the project.
Prepare monthly invoices and budget status summaries , including a summary of tasks
completed during the invoice period and a budget spending curve.
Prepare for and attend progress meetings with City staff as requested via MS Teams. Progress
meetings are estimated to be thirty (30) minutes in length. Prepare meeting agenda and
minutes. A total of twenty (20) progress meetings are assumed in the Fee Estimate based on a
bi-weekly schedule.
Prepare for and attend a project kickoff/restart meeting via MS Teams with City Engineering
and Operations and Maintenance (O&M) staff prior to starting the hydraulic evaluation and
60-percent design work. Kickoff/restart meeting is estimated to be one (1) hour in length .
Prepare meeting agenda and minutes.
Create, maintain, and update a project design schedule in Gantt chart format using MS Project.
Monitor, modify, and update the project schedule throug hout the design phase to determine
potential impacts of proposed changes. Adjust the schedule to reflect the current status of the
project and revisions made to this Scope of Work.
RH2 Deliverables:
• Monthly invoices and budget status summaries in PDF format.
• Meeting agendas and minutes in PDF format.
• Project schedule updates in PDF format and MS Project.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
Task 2 – Hydraulic Evaluation
Objective: Update the preliminary design calculations for the proposed West Hill BPS improvements
to reflect the data presented in the City’s 2021 Water System Plan Update.
Approach:
Update West Hill 495 Operating Area supply and storage capacity calculations through the City’s
20-year planning period with proposed West Hill BPS capacity improvements and updated
future demand projections from the City’s 2021 Water System Plan Update. Include capacity
calculations for normal operating conditions and conditions with the West Hill Reservoir out of
service for maintenance.
Document the proposed West Hill BPS capacity and configuration recommendations via
technical memorandum to the City.
Review future West Hill BPS pump operating conditions and pump exercising abilities and
discuss with the City via one (1) MS Teams video meeting. Meeting shall be approximately one
(1) hour in length.
Assumptions:
• The updated calculations will not require deviations in the proposed pump or motor capacities
presented in the preliminary design report.
• No additional hydraulic analysis with the City’s hydraulic water model will be performed as
part of this contract.
• The system head curve prepared as part of the preliminary design report is still applicable.
Provided by the City:
• Review and comment on the proposed West Hill BPS capacity and configuration
recommendations.
• Discussion regarding West Hill BPS operating conditions and pump exercising.
RH2 Deliverables:
• Proposed West Hill BPS capacity and configuration recommendations via technical
memorandum in PDF format.
• Minutes from meeting regarding West Hill BPS operating conditions and pump exercising.
Task 3 – 60-Percent BPS Improvements Design
Objective: Prepare 60-percent design plans that illustrate the BPS site work, electrical work,
structural work, and related improvements. Prepare 60 -percent technical specifications and an
estimate of probable construction cost.
Approach:
Prepare structural calculations for the generator shelter design.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
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Update mechanical plans and details for BPS piping requirements and final configurations.
Prepare 60-percent site and utility plans for space required for generator and shelter,
maintenance access, impervious surfaces, and construction staging activities.
Develop 60-percent mechanical, structural, site, and control details.
Prepare 60-percent electrical and control plans. Develop design of electrical systems for
operating appurtenances at the pump station. Work is to include designing the power
distribution system, motor control, and lighting system, sizing raceways and conductors,
designing the telemetry panel, and preparing electrical equipment and generator details.
Submit plans to Puget Sound Energy for review of power requirements. Meet with Puget Sound
Energy if necessary.
Prepare technical specifications using RH2’s modified Construction Specifications Institute (CSI)
format (Divisions 1 through 18) and combine with the City’s prepared construction contract
documents and general conditions.
Prepare 60-percent estimate of probable construction cost. The 60-percent estimate of
probable construction cost is considered a Class 2 (30-percent to 75-percent) estimate per the
Association for the Advancement of Cost Engineering (AACE) system for process industries.
Perform internal QA/QC review of the 60-percent plans and specifications.
Provide the City with an overview of the permits required for the project and an estimated
timeline for each permit.
Meet with the City via MS Teams or in-person, if conditions allow, to review 60-percent design
plans, technical specifications, and estimate. Prepare meeting agenda and minutes and
distribute to attendees. Meeting shall be approximately one (1) hour in length.
Assumptions:
• It is anticipated that the 60-percent review comments will be constrained to details that were
developed subsequent to the 30-percent review submittal, or that were revised or unresolved
during the 30-percent review process.
Provided by City:
• Standard construction contract documents and general conditions.
• Meeting attendance and review comments as red-lined markups to 60-percent design plans
and specifications.
RH2 Deliverables:
• 60-percent plans and details that identify the major site, structure, mechanical, and electrical
layouts and related details in PDF.
• 60-percent plans submittal to Puget Sound Energy in PDF format.
• 60-percent design technical specifications and front-end documents in PDF format.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
5
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
• 60-percent estimate of probable construction cost i n PDF format.
• List of permits required for the project with estimated timeline for each permit in PDF format.
• Meeting agenda and minutes responding to the City’s review comments in PDF format.
Task 4 – 90-Percent BPS Improvements Design
Objective: Prepare 90-percent design plans, specifications, and estimate of probable construction
cost, incorporating the results of other tasks and review comments on 60-percent design from City
staff.
Approach:
Prepare 90-percent design plans for the BPS and update plans based on P uget Sound Energy
comments. The following plans are anticipated:
• General information and details (two (2) sheets).
• Sitework (two (2) sheets): existing site, grading, utilities, stormwater, and access.
• Structural (four (4) sheets): exterior elevations, floor and foundation plan, roof plan,
structural sections, and details.
• Mechanical (three (3) sheets): major, minor, and details.
• Electrical (eight (8) sheets): legend, one-line diagram, electrical site plan, power and signal
plan, lighting and receptacle plan, electrical equipment details, electrical details, and
schedules.
• Emergency power system (one (1) sheet).
• Control (seven (7) sheets): control logic diagrams, panel layouts, telemetry power and
communications diagram, and telemetry input/output wiring diagrams.
Finalize project details.
Update the technical specifications based on the City’s review comments to 90-percent
complete.
Prepare 90-percent estimate of probable construction cost. The 90-percent estimate is
considered a Class 1 (65-percent to 100-percent) estimate per the AACE system for process
industries.
Perform internal QA/QC review of the 90-percent plans and specifications.
Meet with the City via MS Teams or in-person, if conditions allow, to review 90-percent design
plans, specifications, and estimate. Prepare meeting agenda and minutes and distribute to
attendees. Meeting shall be approximately one (1) hour in length.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
6
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
Assumptions:
• It is anticipated that the 90-percent review comments will be constrained to details that were
developed subsequent to the 60-percent review submittal, or that were revised or unresolved
during the 60-percent review process.
Provided by City:
• Meeting attendance and review comments as red-lined markups to 90-percent design plans
and specifications.
RH2 Deliverables:
• Construction plans, details, and technical specifications for 90 -percent review and Building
Permit submittal in PDF format.
• 90-percent estimate of probable construction in PDF format.
• Meeting agenda and minutes identifying the City’s review comments in PDF format.
Task 5 – Permitting
Objective: Support the City in obtaining necessary permit approvals for the proposed improvements .
Approach:
Coordinate with the City’s Planning staff regarding the project improvements and anticipated
permit requirements based on RH2’s review of the Renton Municipal Code (RMC), and prepare
pre-application meeting request materials . Coordinate with City project staff for a
pre-application meeting immediately upon notice to proceed. Work with City project staff to
review, finalize, and submit pre-application meeting request. Attend pre-application meeting
and document meeting discussions for subsequent permit coordination. It is assumed City
Planning and review staff will prepare formal meeting minutes; not RH2.
Support the City’s preparation of a State Environmental Policy Act (SEPA) checklist and
accompanying Land Use application forms. This subtask assumes RH2 support will be limited to
technical quantities and input for checklist completion and providing electronic copies of
60-percent design plans to accompany the City’s permit submittals; up to four (4) hours of RH2
staff time is assumed. City project staff will submit prepared applicati ons for City Planning
reviews/processing.
Support the City’s preparation of a Commercial Building Permit (CBP) application, including
preparing and providing NREC Energy Code checklists, and providing supporting plans,
structural calculations, and checklists. Preparation of structural calculations to be attached to
the CBP is included in Task 3. Plans will be from the 60- or 90-percent plan sets prepared under
Tasks 3 and 4, respectively. Following City project staff submittal of the CBP application for City
review, respond to resubmittal request, if needed. This subtask assumes RH2 support will be
limited to 1) preparation of energy code checklists; 2) providing electronic copies of plans,
structural calculations, and checklists for City CBP submittal; and 3) responding to one (1)
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
7
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
resubmittal request, as needed; up to twenty (20) hours of RH2 staff time is assumed for these
efforts.
Support the City’s preparation of Electrical and Mechanical Permit applications. This subtask
assumes RH2 support will be limited to providing electronic copies of plans for these permit
submittals. Plans will be from the 60 - or 90-percent plan sets prepared under Tasks 3 and 4,
respectively. Up to two (2) hours of RH2 staff time is assumed. City project staff will submit
prepared applications along with the CBP.
Prepare a Project Report to meet Washington State Department of Health (DOH) Water System
Design Manual and Washington Administrative Code (WAC) requirements and submit report
to DOH on behalf of the City. Document the project background and objectives, BPS sizing, and
BPS design criteria. Submit the Project Report detailing the analysis, results, and
recommendations to the City for review. Prepare DOH Project Approval Form, letter of
introduction, and Project Report for submittal to DOH.
Provide up to ten (10) hours of additional support to the City during permit submittals/reviews.
Assumptions:
• Up to three (3) RH2 staff members will attend the pre-application meeting.
• This Scope of Work assumes the projec t was included in the Council-adopted Water System
Plan, and meets the definition of a small utility, which is outright permitted in the Industrial –
Medium (IM) zone per RMC Table 4-2-060. Consequently, it is assumed no Administrative
Conditional Use Permit will be required.
• The required site work will be installed within the subject parcel, and no public (City or State
owned) right-of-way (ROW) will be entered; thus, no ROW review/permitting is needed.
• The proposed project improvements will not trigger a drainage review. This Scope of Work
does not include the preparation of a stormwater report.
• The project will not trigger Civil Construction Permit reviews through the City.
• The project will not disturb more than one (1) acre of land nor will it discharge surface waters
to waters of the state; therefore, no Construction Stormwater General Permit is anticipated.
• The City will pay all permit and review fees.
• RH2 makes no guarantee regarding the DOH review schedule or the extent of revisions or
resubmittals necessary for Project Report approval. Four (4) hours associated with a single
Project Report resubmittal is included in the Fee Estimate.
Provided by City:
• Payment of all permit fees.
• Review of pre-application meeting package, submittal to City Planning, and attendance.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
8
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
• SEPA Checklist, Land Use, CBP, Electrical and Mechanical permit applications and submittal
to the City’s Planning and Building departments.
• Review and comment on the draft Project Report and coordinate with DOH , as needed for
Project Approval.
RH2 Deliverables:
• Draft pre-application meeting package in PDF format and attendance at meeting.
• Supporting 60- and/or 90-percent plans, Energy Code checklists, and structural calculations
to accompany City permit submittals in PDF format.
• DOH Project Approval Form, letter of introduction, and Project Report in PDF format and
one (1) hard copy.
Task 6 – Bid-Ready Plans and Specifications
Objective: Prepare bid-ready project plans and specifications.
Approach:
Prepare bid-ready plans, technical specifications, and construction contract documents per City
review comments.
Prepare a bid-ready estimate of probable construction cost. The bid-ready estimate is
considered a Class 1 (65-percent to 100-percent) estimate per the AACE system for process
industries.
RH2 Deliverables:
• Bid-ready design plans, technical specifications combined with City prepared construction
contract documents and general conditions, and estimate of probable construction cost in
PDF format.
Task 7 – Services During Bidding
Objective: Assist the City with the bidding and award process for the construction of the West Hill
BPS improvements. It is assumed that the City will advertise the project and be the main point of
contact for bidders. RH2 will atten d the bid opening.
Approach:
Prepare bid advertisement and coordinate the timing and placement of the bid advertisement
with the City. The City will submit the advertisement to the appropriate publications.
Attend one (1) pre-bid walkthrough with prospective bidders.
Respond to approximately twenty (20) contractor and supplier technical questions during
bidding.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements – Design and SDB Scope of Work
9
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IMPROVEMENTS_DESIGN AND SDB_REV-2.DOCX
Prepare up to two (2) addenda if determined necessary to clarify, revise, or change the
construction plans, technical specifications, or project conditions during the bidding process.
Each addenda is estimated to include approximately five (5) clarifications, five (5) responses to
contractor questions, three (3) specification revisions, and three (3) plan revisions.
Attend the bid opening and prepare a bid tabulation. Review bidders’ qualifications and prepare
a letter of recommendation of award.
Create electronic conformed for construction contract documents for contractors. Prepare two
(2) sets of 11-inch by 17-inch color plans and two (2) sets of specifications for internal use.
Provided by City:
• Submission of the advertisement to the appropriate publications and payment of fees.
• Attendance at pre-bid walkthrough with prospective bidders.
• Issuance of addenda as needed.
RH2 Deliverables:
• Bid advertisement in PDF format.
• Attendance at pre-bid walkthrough.
• Responses to contractor or supplier questions via telephone or email.
• Up to two (2) addenda in PDF format.
• Bid tabulation in PDF format.
• Letter of recommendation of award in PDF format.
• Conformed for construction contract documents in PDF format.
• Two (2) sets of 11-inch by 17-inch color plans and two (2) sets of conformed for construction
contract documents for internal use.
6/25/2021 1:32:00 PM Z:\Projects\Data\REN\S40\2021 West Hill Booster Pump Station Improvements\Contract\Design\PSA_EXH B_Schedule_West Hill BPS Improvements_Design and
SDB_Rev-1.docx
Exhibit B: Time Schedule of Completion
City of Renton
West Hill Booster Pump Station Improvements
Design and Services During Bidding
ANTICIPATED NOTICE TO PROCEED DATE: September 1, 2021
Task
Anticipated
Completion
Task 1 – Project Management Services May 31, 2022
Task 2 – Hydraulic Evaluation September 30, 2021
Task 3 – 60-Percent BPS Improvements Design December 10, 2021
Task 4 – 90-Percent BPS Improvements Design March 11, 2022
Task 5 – Permitting April 8, 2022
Task 6 – Bid-Ready Plans and Specifications April 8, 2022
Task 7 – Services During Bidding May 31, 2022
ANTICIPATED CONTRACT COMPLETION DATE: May 31, 2022
Overhead % Fee %
Negotiated Rate
Per Hour
RATE LIST 185.45%12%RATE
Professional I 47.23 87.59 16.18 $151.00
Professional II 51.92 96.29 17.79 $166.00
Professional III 56.93 105.57 19.50 $182.00
Professional IV 61.31 113.69 21.00 $196.00
Professional V 66.00 122.39 22.61 $211.00
Professional VI 70.06 129.94 24.00 $224.00
Professional VII 75.07 139.22 25.71 $240.00
Professional VIII 78.20 145.02 26.79 $250.00
Professional IX 78.20 145.02 26.79 $250.00
Control Specialist I 42.85 79.47 14.68 $137.00
Control Specialist II 46.61 86.43 15.96 $149.00
Control Specialist III 51.30 95.13 17.57 $164.00
Control Specialist IV 55.68 103.25 19.07 $178.00
Control Specialist V 59.12 109.63 20.25 $189.00
Control Specialist VI 63.50 117.75 21.75 $203.00
Control Specialist VII 68.19 126.45 23.36 $218.00
Control Specialist VIII 71.00 131.68 24.32 $227.00
Technician I 35.97 66.71 12.32 $115.00
Technician II 39.10 72.51 13.39 $125.00
Technician III 44.42 82.37 15.21 $142.00
Technician IV 47.86 88.75 16.39 $153.00
Technician V 52.24 96.87 17.89 $167.00
Technician VI 57.24 106.15 19.61 $183.00
Technician VII 61.93 114.85 21.21 $198.00
Technician VIII 65.37 121.23 22.39 $209.00
Administrative I 23.46 43.51 8.04 $75.00
Administrative II 27.53 51.05 9.43 $88.00
Administrative III 33.16 61.49 11.36 $106.00
Administrative IV 39.10 72.51 13.39 $125.00
Administrative V 44.73 82.95 15.32 $143.00
CAD/GIS System $27.50
CAD Plots - Half Size $2.50
CAD Plots - Full Size $10.00
CAD Plots - Large $25.00
Copies (bw) 8.5" X 11" $0.09
Copies (bw) 8.5" X 14" $0.14
Copies (bw) 11" X 17" $0.20
Copies (color) 8.5" X 11" $0.90
Copies (color) 8.5" X 14" $1.20
Copies (color) 11" X 17" $2.00
Mileage $0.56
Subconsultants 15%
Outside Services At Cost
EXHIBIT C-1
Consultant Fee Determination- Summary Sheet
(Negotiated Hourly Rates of Pay)
2021 Fee Schedule
SubConsultant:
RH2 Engineering, Inc.
Negotiated
Cost Rate
Rates listed are adjusted annually.
March 29, 2021
RH2 Engineering, Inc.
22722 29th Drive SE, Ste 210
Bothell, WA 98021
Subject: Acceptance FYE 2019 ICR Risk Assessment Review
Dear Myra Sachs:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2019 ICR of 185.45% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
EXHIBIT C-2
Fee Estimate
City of Renton
West Hill Booster Pump Station Improvements
Design and Services During Bidding
Jun-21
Description Project Manager Principal Project Engineer Project Engineer Project Engineer Project Engineer Staff Engineer Staff Engineer Staff Engineer Permitting Permitting Project Accounting Administrative
Support
Total
Hours Total Labor Total CADD Total Mileage Total Printing Total Expense Total Cost
Classification Professional VII Professional IX Professional V Professional V Professional V Professional V Professional I Professional I Professional II Professional V Professional II Administrative II Administrative IV
$240.00 $250.00 $211.00 $211.00 $211.00 $211.00 $151.00 $151.00 $166.00 $211.00 $166.00 $88.00 $125.00
Chris Roberts Tony Pardi Ryan Feskens Mark Braaksma Jon Conner Ryan Withers Mitchell Dean Leily Mojarab Danielle Dorr Alicia Pettibone Jenny Sandifer Tracy Hill Julie Self
Task 1 Project Management Services 30 -12 --------4 8 54 11,084$-$84$56$140$11,224$
1.1 Provide direction, coordination, and oversight to RH2 team 6 ------6 1,440$-$-$-$-$1,440$
1.2 Document and retain information 2 ----------4 6 980$-$-$-$-$980$
1.3 Prepare monthly invoices and budget status summaries 6 ----------4 4 14 2,292$-$-$36$36$2,328$
1.4 Prepare for and attend progress meetings with City staff 10 -10 ---------20 4,510$-$84$-$84$4,594$
1.5 Prepare for and attend kickoff/restart meeting with City 2 -2 ---------4 902$-$-$-$-$902$
1.6 Create, maintain, and update project schedule 4 -----------4 960$-$-$20$20$980$
Task 2 Hydraulic Evaluation -2 7 --16 ------2 27 5,603$-$-$-$-$5,603$
2.1 Update supply and storage capacity calculations --1 --8 ------9 1,899$-$-$-$-$1,899$
2.2 Document proposed capacity and configuration recommendations -2 4 --6 -----2 14 2,860$-$-$-$-$2,860$
2.3 Review pump operating conditions with City --2 --2 ------4 844$-$-$-$-$844$
Task 3 60-Percent BPS Improvements Design 36 6 102 66 26 8 110 124 58 2 --10 548 99,396$7,728$56$241$8,024$107,420$
3.1 Prepare structural calculations ----8 ---20 ---28 5,008$550$-$-$550$5,558$
3.2 Update mechanical plans and details --20 ----40 ----60 10,260$1,100$-$-$1,100$11,360$
3.3 Prepare 60-percent site and utility plans --20 ----40 ----60 10,260$1,100$-$-$1,100$11,360$
3.4 Develop 60-percent mechanical, structural, site, and control details --20 -12 --40 30 ---102 17,772$1,925$-$-$1,925$19,697$
3.5 Prepare 60-percent electrical and control plans 14 --50 --106 -----170 29,916$2,613$-$123$2,735$32,651$
3.6 Submit plans to Puget Sound Energy for review 4 --4 --4 -----12 2,408$110$28$-$138$2,546$
3.7 Prepare technical specifications and general conditions 4 -24 8 2 8 --4 --8 58 11,486$110$-$18$128$11,614$
3.8 Prepare 60-percent estimate of probable construction costs 2 -4 4 ---4 4 ---18 3,436$220$-$-$220$3,656$
3.9 Perform internal QA/QC review of 60-percent design 6 6 6 -2 ------2 22 4,878$-$-$100$100$4,978$
3.10 Provide City with an overview of permits required --2 -2 ----2 --6 1,266$-$-$-$-$1,266$
3.11 Meet with City to review 60-percent design 6 -6 ---------12 2,706$-$28$-$28$2,734$
Task 4 90-Percent BPS Improvements Design 24 8 40 28 10 -44 46 34 ---8 242 44,452$3,300$28$418$3,746$48,198$
4.1 Prepare 90-percent design plans 8 -20 20 8 -40 40 30 ---166 29,108$2,915$-$400$3,315$32,423$
4.2 Finalize project details 1 -4 2 --4 4 ----15 2,714$220$-$-$220$2,934$
4.3 Update the technical specifications 2 -8 4 1 ---2 --4 21 4,055$55$-$18$73$4,128$
4.4 Prepare 90-percent estimate of probable construction costs 1 -2 2 1 --2 2 ---10 1,929$110$-$-$110$2,039$
4.5 Perform internal QA/QC review 6 8 ---------4 18 3,940$-$-$-$-$3,940$
4.6 Meet with City to review 90-percent design 6 -6 ---------12 2,706$-$28$-$28$2,734$
Task 5 Permitting 9 2 10 6 5 18 -7 2 8 15 -6 88 17,206$248$-$65$313$17,519$
5.1 Coordinate and attend pre-application meeting 2 -2 ------2 5 1 12 2,279$-$-$1$1$2,280$
5.2 Support City SEPA and Land Use permit submittals 1 -1 ----1 -1 --4 813$28$-$-$28$841$
5.3 Support City CBP submittal and respond to resubmittal request 1 -2 2 1 --6 2 1 4 1 20 3,533$220$-$1$221$3,754$
5.4 Support City Electrical and Mechanical permit submittals 1 -1 ---------2 451$-$-$-$-$451$
5.5 Prepare DOH Project Report and submittal package 2 2 2 4 4 16 ---2 4 4 40 8,052$-$-$63$63$8,115$
5.6 Provide up to 10 hours of additional permit support 2 -2 --2 ---2 2 -10 2,078$-$-$1$1$2,079$
Task 6 Bid-Ready Plans and Specifications 4 -9 9 --16 16 ----4 58 10,090$825$-$118$943$11,033$
6.1 Prepare bid-ready plans and specifications 4 -8 8 --16 16 ---4 56 9,668$825$-$118$943$10,611$
6.2 Prepare bid-ready estimate of probable construction cost --1 1 --------2 422$-$-$-$-$422$
Task 7 Services During Bidding 16 -26 14 --4 8 ----6 74 14,842$330$56$118$504$15,346$
7.1 Prepare bid advertisement 1 -2 --------2 5 912$-$-$-$-$912$
7.2 Attend pre-bid walkthrough 4 -4 ---------8 1,804$-$28$-$28$1,832$
7.3 Respond to contractor or supplier questions 2 -8 8 --------18 3,856$-$-$-$-$3,856$
7.4 Prepare up to two (2) addenda 2 -8 4 ---8 ----22 4,220$220$-$-$220$4,440$
7.5 Attend bid opening and prepare letter of recommendation 6 ----------2 8 1,690$-$-$-$-$1,690$
7.6 Create conformed for construction contract documents 1 -4 2 --4 ----2 13 2,360$110$28$118$256$2,616$
PROJECT TOTAL 119 18 206 123 41 42 174 201 94 10 15 4 44 1091 202,673$12,430$224$1,016$13,670$216,343$
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