HomeMy WebLinkAboutContract CAG-17-038
l 191 Second Avenue,Suite 2000
PAC I F I CA Seattle,WA 98101
Phone: (206)245-1700
LAW GROUP
Deanna Gregory
Deanna.GregoryC pacificalawgroup.com
February 16, 2017
Jay Covington
Jan Hawn
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: City of Renton Bond Counsel Services
Dear Jan and Jay:
Thank you for selecting Pacifica Law Group LLP to provide bond counsel legal services to the
City of Renton (the "City"). This letter will also apply to any additional matters that we
undertake at your request, unless otherwise specified in a separate engagement letter addressing
that matter.
Our fees for bond counsel services, as described in the attached Scope of Services, are based on
the principal amount of the bonds actually issued. Stacey Lewis (bond partner), Alison Benge
(bond partner, specializing in Federal tax law), and I will be the main contacts for City bond
matters. I will have primary oversight for Pacifica Law Group's representation of the City, but
we will assign other firm lawyers and paralegals when necessary, beneficial ar cost-effective and
when desirable to meet the time constraints of the matter. You can reach me at the office at
206.245.1716 or any of the attorneys or other staff at Pacifica Law Group at 206.245.1700.
We have attached a proposed fee schedule for bond issues. We will not separately charge the
City for responding to questions related to City bond issues —including questions regarding post
issuance compliance, federal tax law requirements, and other matters — without your prior
approval. Payment of such legal fees shall be contingent upon closing of the bond issue and
shall be payable based upon an invoice to be delivered to the City after closing. Please let us
know if you would like to discuss the proposed fees - we are committed to finding an
arrangement that works for the City.
For special projects and with your prior approval, we propose to provide services on an hourly
basis. Our proposed hourly rates are attached to this letter. These rates reflect the discount off
standard rates we customarily offer public and not-for-profit clients. Billing rates may be
February 16, 2017
Page 2
adjusted not more frequently than annually, usually on January 1. Services performed after the
effective date of the new rates will be charged at the new applicable rates. We do not charge for
costs incurred internally (photocopying, long distance telephone charges, electronic legal
research services and the like). However, to the extent we incur costs from outside vendors
directly related to City work, these costs will be passed through to you without mark-up. We
issue invoices for hourly fees and disbursements on a monthly basis.
As lawyers, we are of course regulated by ethical rules, including rules governing conflicts of
interest, in the jurisdictions in which we practice. Based on our review of our records, the
representation of the City does not create a conflict of interest for Pacifica Law Group, however,
we do serve as outside general counsel and bond counsel to other municipalities that interact
and/or contract with the City (such as the Valley Communications Center, the Valley
Communications Center Development Authority, the South Correctional Entity, the South
Correctional Entity Facility Public Development Authority, and King County), and serve as
underwriter's counsel from time to time to underwriting firms on matters unrelated to the City's
bonds. Your signature below constitutes the City's consent to such representation. We agree not
to use any proprietary or other confidential nonpublic information concerning the City acquired
by us as a result of our representation of the City to the City's material disadvantage in
connection with any litigation or other matter in which we are adverse to the City. Please let me
know immediately if there are other adverse or potentially adverse party names to check, or other
names that you believe we should check. If you learn about significant name changes of any of
the entities or about additional adverse or potentially adverse parties, please advise us so our
records can be updated. Our representation of the City does not include acting as counsel for any
entity in which the City holds equity or any subsidiary, affiliate, equityholder, employee, family
member or other person unless such additional representation is separately and clearly
undertaken by us.
During our representation of the City, there may from time to time be issues that raise questions
as to our duties under the rules of professional conduct that apply to lawyers. These might
include, e.g., conflict of interest issues, and could even include issues raised because of a dispute
between us and the City over the handling of a matter. Under normal circumstances when such
issues arise we would seek the advice of our Professional Standards Counsel, Loss Prevention
parmers or Professional Standards Conflicts Attorneys who are experts in such matters.
Historically, we have considered such consultations to be attorney-client privileged
conversations between firm personnel and the counsel for the firm. In recent years, however,
there have been judicial decisions indicating that under some circumstances such conversations
involve a conflict of interest between the City and Pacifica Law Group and that our consultation
with Pacifica Law Group's counsel may not be privileged, unless we either withdraw from the
representation of the City or obtain the City's consent to consult with Pacifica Law Group's
counsel.
We believe that it is in our client's interests, as well as Pacifica Law Group's interest, that in the
event legal ethics or related issues arise during a representation, we receive expert analysis of our
obligations. Accordingly, as part of our agreement concerning our representation of the City,
you agree that if we determine in our own discretion during the course of the representation that
February 16, 2017
Page 3
it is either necessary or appropriate to consult with our firm counsel (either Pacifica Law Group's
internal counsel or, if we choose, outside counsel) we have your consent to do so and that our
representation of you shall not, thereby, waive any attorney-client privilege that Pacifica Law
Group may have to protect the confidentiality of our communications with counsel. Any such
consultation will be paid for by Pacifica Law Group, and not the City
This letter confirms the terms and conditions on which Pacifica Law Group LLP will provide
legal services to the City. Unless otherwise agreed in writing, the terms of this letter will also
apply to any additional matters that we undertake at the City's request. If this letter correctly sets
forth our understanding, please sign and date a copy of this letter and promptly return it to me. If
you have any questions about this letter or generally about our services or bills, please call me at
any time. We look forward to working with you and thank you for placing your confidence in
Pacifica Law Group.
Sincerely yours,
PACIFICA LAW GROUP LLP
�
Deanna Gregory
ACCEPTED AND AGREED:
CITY OF RENTON
Its M,pr�,p(Z
Date: 3/(v//� A t t e t :
�
Enclosures Jaso A. h, Cit Clerk
������������u u�r,�y��
Appr ved as to Legal Form `��..�`G��`�����,�„R�t'Nr�,�,�
r,
� ��� ���� � �'�
� ��� ¢�
�,,,w,�,�, (.,�,�,�_ =* : -. �
_ : SEAL - -
Lawrence J . Warren s i ; � 3 *:
� �, ,, :
Renton City Attorney ;, o� '�.,,� ���•' �. =
��i '�� ����en���NN�� ,q�```:
�����i��q`�0`S EP„6;��```.
February 16, 2017
Page 4
SCOPE OF SERVICES
As bond counsel, Pacifica Law Group (the "Law Firm") shall provide all necessary legal services
necessary to issue bond, notes and other evidences of indebtedness, including but not limited to:
• Draft and distribute election documents, if a voted bond issue
• Assist in the development or review of a distribution list and proposed schedule, flagging
key notice, action and document deadlines
• Gather appropriate facts regarding the financing and the proposed project, generally
through an in-person kick off or"scoping" meeting
• Conduct federal and state law analysis
• Assess financing options and work with underwriters and financial advisors to consider
legal issues
• Review existing covenants and assess benefit of springing covenants
• Draft and distribute bond (and, if requested, disclosure) documents
• Revise, discuss, and explain documents
• Arrange and participate in conference calls and meetings with City staff and other
members of the finance team, as necessary, to follow up on issues identified at the
scoping meeting or to review document drafts
• Present documents to, and answer questions from, City Council and other groups
• Complete appropriate tax due diligence analysis
• Work with the finance team to finalize disclosure documents in anticipation of marketing
bonds
• Review the results of pricing, answer legal questions from potential investors, and draft
or comment on the bond purchase agreement
• Prepare closing certificates, prepare and print the notes or bonds, and deliver bond
opinions
• Deliver hard copies and CDs of the final transcript to the finance team
• Coordinate with City staff on post-issuance compliance obligations (state, federal tax,
and securities law) as necessary
• Work cooperatively with the Office of the City Attorney and other special legal counsel
retained by the City for special projects involving the issuance of bonds, closing of bond
transactions, tracking of bond proceeds and related issues
. .�ih;` � '!�n ..
K
� _�, J; . � S� .
1fi i , �
, � � r.�gr%� o� ,
FEESCHEDULE
Bond �
Counsel � � � � , � . , ,
Fee Less than $8,000+ $0.10 per $10,000+ $0.10 per $10,000 + $0.10
$1,000,000 $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
$1,000,001- $15,000+ $0.10 per $18,000+ $0.10 per $18,000 + $0.10
$5,000,000 $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
$5,000,001- $20,000+ $0.10 per $24,000+$0.10 per $24,000+ $0.10
$10,000,000 $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
$10,000,001- $24,000+ $0.10 per $28,000+ $0.10 per $28,000+$0.10
$15,000,000 $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
$15,000,001- $26,000+ $0.10 per $30,000+ $0.10 per $30,000 + $0.10
$20,000,000 $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
$20,000,001 $28,000+ $0.10 per $32,000+ $0.10 per $32,000+ $0.10
and above $1,000 of issue size $1,000 of issue size per$1,000 of issue
size
All bond counsel fees, costs and expenses are included in the fee matrix above. Bond
counsel fees include all of our work related to the bond issue(including but not limited
to document preparation, state and federal tax law analysis, attending finance team and
City Council meetings, expenses, costs, delivering the final opinion, answering
questions during and between bond issues, and providing other services as outlined in
the Scope of Services), unless another fee arrangement is agreed to by the City. The
fee matrix may be adjusted, not more frequently than annually, with prior City
approval.
We do not charge in the event the bonds are not issued. The fees would be lower if the
bond issue is privately placed, such as with a bank. For bank loans, we would charge
65% of the regular fee schedule. For refunding issues, we would charge 115% of the
regular fee schedule.
Disclosure We propose an additional fee of$15,000 per bond issue to serve as Disclosure Counsel
Counsel (prepare the preliminary and final official statements and deliver a lOb-5 letter to the
Fee City)upon request.
Note, we will only serve as disclosure counsel and charge a corresponding fee if
requested to do so by the City. Providing comments on the preliminary and final
official statements when such documents are prepared by another party (e.g.
underwriter or financial advisor) is included in our bond counsel fee.
February 16, 2017
Page 6
Other fees We propose to charge a discounted hourly public entity rate for all Pacifica attorneys
performing work for the City that cannot be allocated to our role as bond counsel (and
therefore be absorbed in the fee matrix above). Such work will only be performed at
the request and with the consent of the City. Hourly work may include assisting with
an IRS audit, providing real estate advice, drafting non-bond ballot measures, assisting
with special research projects and/or litigation, and negotiating development
agreements.
Our 2017 public sector rates are below. Hourly rates are subject to annual adjustment.
2017
Stacey Lewis $380
Deanna Gregory $325
Jay Reich $505
Jon Jurich $255
Josephine Ennis $210
Alison Benge $350
Kristin Patterson $155
Holli Van Valkenburg $145