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CITYOFRENTON,WASHINGTONRESOLUTIONNO.4444ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOAMENDMENTNO.1TOINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDRENTONREGIONALFIREAUTHORITY.WHEREAS,theCityandtheRentonRegionalFireauthority(“RRFA”)(collectivelyreferredtohereinasthe“Parties”)enteredintoaninterlocalagreementunderRCWChapter39.34,theInterlocalCooperationAct,toimplementtheRegionalFireAuthorityPlanapprovedbyvotersonApril26,2016(the“ILA”);andWHEREAS,thePartieshavedeterminedthatamendmentstotheILAarenecessarytoclarifythecurrentlevelofservicesprovidedbetweenthepartiesandtoremoveoutdatedlanguagethatnolongerapplies;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DORESOLVEASFOLLOWS:SECTIONI.TheMayorandCityClerkareherebyauthorizedtoenterintoAmendmentNo.1toInterlocalAgreementforCooperationBetweentheCityofRentonandRentonRegionalFireAuthority,attachedheretoasExhibit“A”andincorporatedbythisreference.PASSEDBYTHECITYCOUNCILthis13thdayofSeptember,2021.LibtJas7A.Seth,CtClerk1 RESOLUTIONNO.4444APPROVEDBYTHEMAYORthis13thdayofSeptember,2021.Approvedastoform:ShaneMoloney,CityAttorneyRES.1856:8/11/2110Pavone,Mayor2 RESOLUTIONNO.4444EXHIBIT“A”AMENDMENTNO.1TOINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDRENTONREGIONALFIREAUTHORITY3 AMENDMENTNO.1TOINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDRENTONREGIONALFIREAUTHORITY(CAG-16-116)EffectiveDateJuly1,2021RECITALS1.TheCityofRenton(“City”)andtheRentonRegionalFireAuthority(“RRFA”)executedaninterlocalagreementdatedJuly1,2016(“ILA”)inconjunctionwiththeformationoftheRentonRegionalFireAuthority.2.ThePartieshavenegotiatedrevisionstotheILAandtheILAExhibitswhichrequiretheconsentofthelegislativebodiesofthePartiespursuanttoSectionIVoftheILA.AGREEMENTInconsiderationofthemutualpromisesandbenefitscontainedhereintheCityandtheRRFAagreetothefollowingamendmentstotheILA.SectionVIII.A.Shallbeamendedtoreadasfollows:ServicestobeProvided.TheRRFAagreestoperformthefollowingservicesfortheCity,asprescribedinmoredetailinExhibit1,OfficeoftheFireMarshalServicesandExhibit7,EmergencyManagementProgramSupport.SectionIX.ShallbeamendedbystrikingreferencestoExhibit3andExhibit5.SectionXII.E.Shallbedeletedinitsentirety.SectionXIV.Shallberetitled“PaymentTerms.”SectionXIV.A.Shallbedeletedinitsentirety.SectionXIV.B.Shallbedeletedinitsentirety.SectionXVI.B.Shallbeamendedtoreadasfollows:TerminationofExhibits2and4byNotice.TheservicesidentifiedinExhibits2and4ofthisAgreementmaybeterminatedbyeitherpartyuponprovidingtheotherpartywiththreehundredandsixty-five(365)daysadvancewrittennoticeoftermination.AterminationpursuanttothissubsectionwillterminateallservicesprovidedbyoneormoreofExhibits2and4,asspecifiedinthenoticeoftermination.Partialterminationofserviceswithinanexhibitmayonlybeaccomplishedbymutualagreementandnegotiatedpaymentterms.Exhibits1though7ShallbereplacedintheirentiretybyExhibits1,2,4,6and7ofthisAmendment,whichareattachedandincorporatedherein.Exceptasprovidedabove,alltermsandconditionsoftheILAshallremaininfullforceandeffect.Pagelof2 INWITNESS,thepartiesbelowexecutethisAmendment,whichshallbecomeeffectiveonJuly1,2021.CityofRenton:RentonRegionalFireAuthority:&evHC//i’iiiBy:_______________________________________________By:ste:enCHeitmanAu;202116:45PDTArmondoPavone,MayorStevenC.Heitman,FireChiefDATE:_________________9,2021ATTEST:JasonA.Seth,CityClerkPage2of2 EXHIBIT1TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYOFFICEOFTHEFIREMARSHALSERVICES1.OfficeoftheFireMarshalServices.PriortotheestablishmentoftheRRFA,theCity’sFireandEmergencyServicesDepartmentprovidedCommunityRiskReductionServicesthroughitsCommunityRiskReductionSection,nowreferredtoastheOfficeoftheFireMarshal(OFM).Theseservicesinclude,butarenotlimitedto,administrationandenforcementofapplicablefirecodeandpreventionregulations(“CodeorCodes”),includingRMC4-5-070asthatsectionmaybeamendedorrecodifiedbytheCity.TheRRFAwillcontinuetoprovidetheseservicesfortheCitywithintheCity’sboundaries,andasthoseboundariesmaybeadjustedinthefuture.AsfurtherdescribedwithinthisExhibit1,1OFMServicesarecomprisedofOEMAdministrationServicesFirePreventionCodeEnforcementServices,FirePreventionDevelopmentServices,andFireInvestigationServices(collectively,the“Services”).2.FireServiceFeesPaidtoRRFA.TheCityshallcontinuetocollectapplicableOEMFeeslistedinSubsectionXIII(a)fi-vi)andSectionXIII(b)(iii)ofthecurrentCityofRentonFeeSchedule.BynolaterthanAugust1ofeachyear,theRRFAmaysubmittotheCityproposedupdatestotheOEMfeeschedule.UpdatestothefeeschedulearesubjecttoCityCouncilapproval,whichwillnotbeunreasonablywithheld.IntheeventtheCityCouncildoesnotapprovethefeescheduleproposedbytheRRFA,theRRFAmay,usingtheprocessidentifiedinSectionXVI(C)oftheAgreement,requestdiscussionofthefinancialimpactstotheRRFAofnothavingitsproposedfeescheduleapproved.AllFireDepartmentOFMfees,assuchfeesmayberenamed,shallbepaidtotheRRFAascompensationfortheRRFAprovidingtheCitytheservicesdescribedinExhibit1.TothedegreethesefeesandanyassociatedlatefeesarecollectedbytheCitythroughitsbilling,permitorlicensesystems,theCitywillremitthefundscollectedtoRREAinatimelymanner.Thepartiesagreethesefees,alongwithanyotherconsiderationprovidedbythisAgreement,constitutefull,fair,andcompletecompensationfortheRREA’sperformanceoftheServicesdescribedinExhibit1.3.OFMAdministrationServices.TheRRFAshallprovidethefollowingOFMAdministrationServices:a.DirectthemanagementandsupervisionofpersonnelperformingtheServices.1ThedescriptionofOFMServicesinthisExhibit1isintendedtoprovideanoverviewoftheServicesthatwerepreviouslyprovidedbytheCity’sFireandEmergencyServicesDepartment.Withtheexceptionofemergencymanagementservices,theServicesshouldbeconstruedbroadlysothattheRRFAwillcontinueseamlesslyprovidingallservicespreviouslyprovidedbytheCity’sFireandEmergencyServicesDepartment.EXHIBIT1—OFFICEOFTHEFIREMARSHALSERvIcESPsge1of19 b.AdministerOEMprogramsandactivitiestoincludeFireandLifeSafetyinspections,OperationalFireCodepermitting,planreviewforCodecompliance,Codeenforcement,addressing,fireinvestigations,andpubliceducation.c.InterpretCodesasnecessarytoperformtheServices.IntheeventofambiguityorconflictintheCode,theRRFAwillconsultwiththeCity.d.Approvematerials,equipment,anddevicesusedinconstruction,andthemethodsofconstructiontotheextentthatapprovalisrequiredbytheCode.e.CoordinatewiththeCityintheCity’scollectionandremissionoffeesasoutlinedintheCityofRentonFeeScheduleandthisagreementwiththeCity.f.Maintainrecordsinaccordancewithstateapprovedretentionschedules,routedevelopmentapplicationsandplans,andfulfillpublicrecordrequestsconsistentwithExhibit6.g.CoordinatewiththeCitytoprocessdevelopmentplansandCoderelatedpermitapplicationpackagesinatimelymannerconsistentwithCityestablishedcustomerservicegoalsandapplicablelaws.h.CoordinatewiththeCitytoissueCoderelatedpermitsinatimelymannerconsistentwithCityestablishedcustomerservicegoalsandapplicablelaws.i.ProcessCodecomplaintsorinquiriesfromthepublictoincludedataentry,filecreation,androutingofinformation.j.ScheduleandconductCodeinspectionsfordevelopersorcontractors.k.RecommendandprepareupdatestotheCodeforconsiderationbytheCity,includingbutnotlimitedtostatemandatedupdatestotheInternationalFireCode.I.Reviewandapprovevariancerequestswhenappropriate.m.CoordinatewithCityinthereviewofbusinesslicenseapplicationsforcompliancewithCodes.n.ParticipateontheCity’sEnvironmentalReviewCommitteefERC).TheRRFAshallberepresentedbyitsFireChiefordesignee.o.PerformallotheradministrativetasksnecessarytosupportOFMServicesfortheCity,includingalladministrativetasksdesignatedbytheCodeastheresponsibilityoftheFireChief,FireMarshal,and/orFireCodeOfficial.p.ParticipateintheCity’sSpecialEventsCommittee.EXHIBIT1—OFFICEOFTHEFIREMARSHALSERVICESPage2of19 4.FirePreventionCodeEnforcementServices.TheRRFAshallprovidethefollowingFirePreventionCodeEnforcementServicesinRentoncityboundaries:a.PerformallinspectionsrequiredorauthorizedbytheCode,includingtheinspectionofneworrelocatedbusinessesforCodecompliance,permitissuance.b.InvestigateandresolveCodeviolationcomplaintsorinquiries.c.PerformallCodeenforcementdutiesoftheFireMarshall,FireCodeOfficial,and/orFireChiefasprovidedintheCode.Provided,however,theCityshallberesponsibleforprovidingprosecutionservicesandlegalcounselnecessarytoprosecuteanycivilorcriminalcodeenforcementissueswhenenforcementrequiresjudicialaction(includinghearingexaminerproceedings).OnceenforcementisturnedovertotheCityforjudicialaction,theCityretainsindependentprosecutorialdiscretionastohoworwhethertoproceedwithenforcementaction.TheCitywillalsomaintainresponsibilityforanyCodeenforcementactivitiesthatrequirethepresenceorinvolvementofcommissionedlawenforcementofficers.TheRRFAstaffwhoinspectedthepropertyandfoundittobeinviolationshallappearbeforeanycourt,hearingexaminer,board,committee,orotherbodyempoweredtoenforcetheprovisionsoftheIFCinordertoassistRentonwithenforcingtheIFCatthesolecostoftheRRFA.Ifthepartiesmutuallyagree,theCitymayprovideemployeesoftheRRFAwithalimitedlawenforcementcommissiontoenforceportionsoftheCodethatrequiresuchcommission(e.g.issuanceofinfractionsforfirelaneparkingorfireworksenforcement).ThepartiesacknowledgethattheRRFA,bystatute,hasnodutytoenforceanyprovisionsofthecodeortoenforceordinancesoftheCityexceptunderthetermsofthisInterlocalAgreementandtheRFAPlan.AnydutytheRRFAdoeshavetoenforcetheCodeisnotintendedtobenefitanyspecificmembersofthegeneralpublic.TheCityagreesthatallcourtcostsandotherlegalcostsincurredinthejudicialenforcementoftheCodewithintheCitylimitsshallbepaidbytheCityandshallnotbeconsideredanoperatingexpenseoftheRRFA.U.CoordinatewiththeCitywhenenforcementeffortsarecontestedandwhentheCityisundertakingrelatednon-firecodeenforcementefforts.e.PerformspecialinspectionsrequiredbyoutsideagenciessuchasDepartmentofDefense,DepartmentofEarlyLearning,DepartmentofSocialandHealthServices,andprivateinsurancecompanies.f.CoordinatewiththeCityonpost-disasterbuildingandsysteminspectionsand/orevaluations.g.Approveandreviewfiresafety,emergencyevacuation,lockdown,shelter-in-place,andhazardousmaterialsmanagementplans.EXHIBIT1—OFFICEOFTHEFIREMARSHALSERVICESPage3of19 h.AttendandprovidetestimonyandexhibitsatCodeenforcementhearingsbeforetheCity’sHearingExaminer,anduponappeal,ifany,tocourt.i.PerformallothertasksrelatedtoprovidingtheaboveFirePreventionCodeEnforcementServices.5.FirePreventionDevelopmentServices.TheRRFAshallprovidethefollowingFirePreventionDevelopmentServicesinRentoncityboundaries:a.ManagetheKnox/Supralockboxprogram.b.CoordinatewiththeCitytoprovidetimelydevelopmentreviewprogramservices,includingansweringprojectinquiries,attendingmeetings,reviewingplansforCodecompliance,andapprovingplanswhenincompliancewiththeCode.c.Providedevelopmentinspectionprogramservicestoincludepre-constructionmeetings,inspections,troubleshootingfireprotectionsystems,finalacceptancetests,fieldreviewofbasicpermits,coordinationwiththeBuildingServicesDivisionfortheissuanceofCertificatesofOccupancy.U.AssistandadvisetheCityinitseconomicdevelopmentactivitiestoincluderesearchofproperties,systemsandcoderequirementsforpotentialprojectsandexistingbuildings.e.Approvehydrantplacementonpublicandprivateprojects.f.Providefalsealarmreductionprogramactivities,whichshouldincludefollowupwithownersoffaultyalarmsystems,coordinationwithpropertyowner/agentinitseffortstotroubleshootandrepairfaultyalarmsystems,andqualityassuranceofincidentreportsfromfalsealarms.g.Providefireprotectionsystemconfidencetestprogramactivitiestoincludeevaluationofconfidencetestsprovidedbythirdparties,issuanceofcorrectionnoticesand/ornoticesofviolation,anddraftingofcorrectionagreementsandfieldinspections.h.PerformallothertasksrelatedtoprovidingtheaboveFirePreventionDevelopmentServicesandanyrelatedtasksarisingfromapplicationoftheCode.6.TimelineofWorkProvided.AllservicesprovidedpursuanttothisExhibitshallbeperformedinaprofessionalandcompetentmannerpursuanttoandwithinthetimelinesrequiredoftheCode,Citypoliciesandprocedures,includingapplicablecustomerservicestandards,andanystateorfederallawsapplicabletotheperformanceofthatwork.ExHIBIT1—OFFICEOFTHEFIREMARSHALSERVICESPage4ofl9 7.LevelofService.TheconsiderationprovidedfortheservicesidentifiedinthisAgreementateintendedtomaintainexistinglevelsofservice.Theexistinglevelsofserviceincludeinitialdevelopmentreviewcompletedaccordingtheschedulesgenerallydescribedasfollows:a.LandUse:•GreenFolder;stReviewcompletedwithintwo(2)weeks•Pre-Application;stReviewcompletedwithintwo(2)weeks•SEPA5tReviewcompletedwithintwo(2)weeksb.ConstructionPermits*:•SingleFamilyPReviewwithintwo(2)weeks•CommercialTI5tReviewwithintwo(2)weeks•CommercialStReviewwithinfour(4)weeks*ltisrecognizedbybothpartiesthatthereareexceptionsthatarisethatimpactturnaroundtimesthatshallbetakenintoconsiderationindeterminingcompliancewiththissectionoftheagreement.8.IntheeventtheCity,foranyreason,determinesthatitisintheinterestoftheCitytoincreasethedefinedLevelofService,theCityshallberesponsiblefortheadditionalcostsincurredbytheRRFAtoprovideadditionalstaffingtomeettheincreasedLevelofService.AnymodificationtotheLevelofServiceshallbeprecededbyanagreementrelatingtothemodificationsandthefundingrequirements.IneventsubstantialvolumeincreasesaffecttheabilityoftheRRFAtomeetthedefinedLevelofService,thepartiesagreetocollaborateinthepublicinteresttoaddressadjustmentsinfundingorserviceslevelsonmutuallyagreeableterms.9.FireMarshal/FireCodeOfficialReportstoCity’sCAOorCommunityandEconomicDevelopment(CED)Administrator.TheCity’sFireMarshal/FireCodeOfficialshallprovidereportstotheCAOortheCity’sCEDAdministratorasrequested.WhiletheFireChiefshallhavetheauthoritytodirecttheworkoftheRRFAemployees,theCity’sCEDAdministratorordesigneeshallbekeptinformedofthedevelopmentreviewworkperformedbytheRRFAemployees,andshallhaveauthoritytoprovideinputtotheFireChiefinsettingthedesiredoutcomesofstaffperformingdutiesofFirePreventionDevelopmentServices.10.EquipmenttoPerformServices.EquipmentforstaffthatperformsOFMServicesshallbeprovidedbytheRRFA.ForthepurposesofperformingtheServicesandsubjecttolicensingtermsandsecurityrequirements,thepartiesagreetocooperateandshareEXHIBIT1—OIFICEOFTHEFIREMARSHALSERvIcESPage5of19 accesstoelectronicpermittingsystemsandotherelectronicsystemsnecessarytocoordinateservices.TheCityshallallowtheRRFAtoaccesssuchsystemsfromtheRRFAnetworkwheneveritisfeasibletodoso.11.OfficeSpacetoPerformServices.Aspartialconsiderationfortheservicesprovided,theCitywill,ifrequestedbytheRRFA,providetheRRFAwithadequateofficespacetohousetheRRFAstaffnecessarytoprovidetheservicesidentifiedinthisExhibit.12.TransmissionofFeesandCharges.TheCityshallestablishastandardprocedureforthetransmissionofallfeesitcollectspursuanttoSectionXIVoftheAgreementandremitthemoneytotheRRFAonatimelybasisthatisnolessfrequentthanmonthly.WhenremittingpaymenttotheRRFA,theCitymaydeductanycostsitincurredtocollectthefees,includingbutnotlimitedtocourtcosts,attorneys’fees,andpaymentstodebtcollectioncompanies.13.AccountingofFeesandCharges.WhentheCitytransmitsmoneytotheRRFApursuanttoSection12ofthisExhibit,theCityshallprovidetheRRFAwithsupportingdocumentsthatdescribetheServicesforwhichthemoneywascollected.Partiesrecognizethesefeesareadministeredthroughthepermitsystemthatbothpartieshaveaccessandresponsibilitytoensuretheaccuracyandintegrityofthedata.TheRRFAhasarighttorequestanauditofthesystemnomorefrequentlythanonceperyear.ThecostofanauditrequestedbytheRRFAshallbepaidbytheRRFAunlessotherwiseagreedbytheparties.14.CollectionofFees.ThepartieswillcooperatetocollectoutstandingunpaidfeesandchargesfortheServices.TheCityisnotrequiredtopaytheRRFAforuncollectedorunpaidfees.15.FireInvestigationServices.TheRRFAshallperformFireInvestigationServiceswithintheCitylimitsthatincludebutarenotlimitedto:a.Investigatethecauseandoriginoffires,interviewsuspectsandwitnesses,examinefirescenes,documentfindingsandpreparereports,protectevidence,cooperatewithprosecutorsandlawenforcement,beavailableforinterviewsandcourtroomtestimony,andotherassociatedduties.b.Investigateallfiresthatarearson,suspicious,injurious,andfireswithalossoftenthousanddollars($10,000)ormore.c.CoordinatearsoninvestigationactivitieswiththeRentonPoliceDepartmentasnecessary.d.Staffthe24/7FireInvestigationUnitbyrespondingtoallworkingfireswhenrequested.e.Participateinregionalandstatefireinvestigativeorganizationsandactivities.EXHIBIT1—OFFICEOFTHEFIREMARSHALSERVICESPage6of19 f.PerformallothertasksrelatedtoFireInvestigationServices.g.ProvidingcrosstrainingtoCityPersonnelinthediscretionoftheFireMarshall.16.EvidenceRetention.AllevidencegatheredduringthecriminalinvestigationofafireorothereventforwhichFireInvestigativeServicesareprovidedshallbecollectedandmaintainedbytheevidencecustodiansoftheCity’sPoliceDepartmentpursuanttothepoliciesandproceduresforthemaintenanceofevidencesetforthbytheCity’sPoliceDepartment.17.CooperationinCriminalInvestigations.ThepartieswillcooperateandkeepeachotherinformedastothestatusofallfiresintheCitythatoccurasaresultofsuspectedorconfirmedcriminalconductbyprovidingstatusreportsofinvestigationsastheinvestigationsevolve.Thisobligationshallnotbeconstruedtorequirethedisclosureofinformationifdisclosurecouldjeopardizeacriminalinvestigation.18.Records.AllrecordsrelatingtotheprovisioningoftheservicescalledforinExhibit1shallbemaintainedasfollows:a.FirePlansReviewRecordsshallbemaintainedinapermitsystemprescribedbytheCity,thatshallbeaccessiblebytheassignedRRFApersonnel.b.FireInspectionRecordsshallbemaintainedinarecordsmanagementsystemprescribedbytheRRFA.RecordsshallbemadeavailablewithinareasonabletimeframetotheCityuponrequest.c.Otherrecords,notspecificallylistedherein,shallberetainedinamethodthatismutuallyagreeduponbetweentheCityandtheRRFA.RecordsshallbemadeavailablewithinareasonabletimeframetotheCityuponrequest.d.Recordretentionshallbeinaccordancewithstaterecordsretentionrequirements.CustodyanddisclosureoftherecordsshallbemanagedinaccordancewithExhibit6.19.EmployeePerformanceFeedback.TheCityofRentonshallprovideregularfeedbacktotheFireChiefpertainingtotheperformanceofRRFAemployeesperformingservicescalledforinExhibit1.20.NewEmployees—HiringorAssignment.Whenfeasible,theCity’sCAOshallhaveinputintotheappointmentorassignmentofanypersontoapositionthatperformsservicespursuanttoExhibit1,whichcouldincludeone(1)ormoreRentonemployeesservingonaninterviewpanelforthehiringand/orassignmentofthatposition.ExHIBIT1—OFFICEOFTHEFIREMARSHALSERVICESPage7of19 EXHIBIT2TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYINFORMATIONTECHNOLOGYSERVICES1.Purpose.TheCityofRentonprovidedInformationTechnologyfIT)servicestotheRRFAsincetheRFAwasestablished.AspartoftheRRFA’stransitiontoitsownIToperations,theRFAwillneedtooperateequipmentintheDataCenterspacesinFireStation12whichisoperatedandmaintainedbytheCityofRenton,andtheCityofRentonwillcontinuetooperatesomeelementsoftheCityITNetworkwithinstationsoftheRFA.2.CrownNetwork.TheCityofRenton,WirelessNetwork(CROWN)isoperatedbytheCityofRentontobenefititscitizensandpublicsafetypersonnel.Thisnetworkprovidesoutdoor,parkinglotWiFiaccessatsomeRRFAstations.TheRRFAagreestotheCity’sITDepartmentcontinuingtooperateitsWiFinetworkforoutside-buildingaccessatthelocationsitiscurrentlyprovided.TheRRFAwillallowCityITstaffaccesstoequipmentspaceswhereCROWNequipmentandnetworkconnectionsaremaintained.TheCityITdepartmentwilllabelallnetworkrelatedequipmentsothatRRFAITstaffareawarethatmaintenanceandoperation(M&O)ofthelabeledequipmentistheresponsibilityiftheCityITDepartment.IftheRRFAITdepartmentwillbeworkingintheareaofCROWNequipment,itwilladvisetheRentonITdepartment,andwilltakemeasuretonotdisturbCROWNoperations.TheRRFAwillallowCityITstaffaccesstoCROWNNetworkequipmentduringnormalweekdaybusinesshours(8AM—5PM,Monday—Friday)forpurposesofmaintenance,operations,andrepair.3.FireStation12EquipmentColocation.TheCityITdepartmentoperatesabackupdatacenterfortheCityIToperationsatFireStation12pursuanttotherightsgrantedtotheCityunderthe2016GroundLeaseAgreementwiththeRFA.TheCityagreestoprovidetheRFAupto10rackUnitsspacesonthesecondfloorofFireStation12,Uninterruptablepowersupply,andenvironmentalconditioningtotheequipmentlistedinAppendixAofthisExhibit.TheCityofRentonwillprovideRRFAITstaffthemeanstoaccessthisspaceona7x24x365basisforthepurposesofoperating,maintaining,repairingandconfiguringRRFAequipmentinthedatacenter.TheRRFAagreestotheCity’srequirementthataFBI-CJIS—Certifiedemployeewillescortanyemployeeorcontractorneedingaccesstothisroomatalltimestheyareintheroom.Thepartiesshallworkcooperativelytoestablishadditionalaccessandsecuritymonitoringequipmentandproceduresonaproportionalcostsharingbasis.EXHIBIT2—ITSERVICESPageSof18 4.AccesstoCityEquipmentandApplicationsbyOEMStaff.AspartofitscontractwiththeCitytoprovideOfficeoftheFireMarshal(OFM)servicesfortheCity,theRRFAshallbeprovidedaccesstocertainCityEquipmentandBusinessApplicationstoperformitsjobfortheCity.StaffintheOEMwillbeprovidedaccessbyCityITstaffwithallnecessarypermittingandbusinesslicensingsystemstoeffectivelyperformtheirdutiesfortheCity.TheCityITDepartmentagreestoimplementamethodtoallowOEMstafftoaccesstheseCityBusinessApplicationsthroughtheRRFAnetworkwheneveritisfeasibletodoso.5.Consideration.ThepartiesagreetheabovemutualpromisesareofroughlyequivalentvalueandbenefittothepartiesandneitherpartyshallberequiredtopaytheotherpartyforanyoftheitemsaddressedinthisExhibit,exceptforasexplicitlyprovidedherein.APPENDIXADISTRICTOWNEDEQUIPMENT-FIRESTATION12DATACENTER(9-1-20)1.FW12O1=CiscoFirewallSwitch2.SW12O1=CiscoNetworkSwitch3.HPProliantServer=HyperVServer4.CenturyLink=MOETerminationBoxtoourequipment5.ComcastRouter=InternetRedundancy6.MitelVOIPPhoneSwitch=PhoneRedundancyEXHIBIT2—ITSERVICESPage9of18 EXHIBIT3TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYFACILITIESANDGROUNDSMAINTENANCESERVICESExhibitTerminatedEffectiveJanuary1,2020ExHIBIT3—FACILITIESANDGROUNDMAINTENANcESERVICESPage10of18 EXHIBIT4TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYFLEETMAINTENANCESERVICES1.FuelPumps.TheRFAownsandshallberesponsibleformaintenance,repair,andreplacementoftheFuelTanksandpumpslocatedatFireStation13(”FS13”).TheCityownsandshallberesponsibleforthemaintenance,repair,andreplacementoftheFuelTanksandpumpslocatedattheCityShop.Bothpattiesshallusereasonableeffortstokeeptheirrespectivefueltanksandpumpsoperableatalltimes.2.Fueling.Bothpartieswillbepermittedtofuelvehiclesonatwenty-four(24)-hour,seven(7)-dayaweekbasis,attheCityShopandatF513byauthorizedemployeesandvehicles.TheCityshallmanagethefuelingsystem,fuelinventory,andmaintaintheautomatedaccountingsystematboththeCityShopandF513toallowfuelingatbothlocations.Allfueluseshallbetrackedbyequipmentorfuelcards.3.Consideration.TheCitywillinvoicetheRRFAforallfuelusedbytheRFAonamonthlybasis.TheRFAshallpayforthefuelatthesameratethattheCitypaysforthefuelincludingfuelcostandanytaxespaidbytheCity.TheCityreservestheright,withsixmonthsadvancenoticetoimplementafeeformanagingthefuelsystemprovidedthatthefeeshallbebasedsolelyonacostrecoverybasisandshallbebasedontheproportionateamountoffuelconsumedbyeachparty.4.EquipmentOwnership.ThepartiesseektoclarifyownershipincertainequipmentthathasbeenusedbytheCitytoserve,inpart,RRFAequipmentunderpreviousversionsofthisExhibit.TheCityownsthevehicleliftswithinitsshops.EXHIBIT4—ELLETMAINTENANCESERVICESPage11of18 EXHIBIT5TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYFINANCESERVICE,GENERALHR,ANDCIVILSERVICEEXAMINERSERVICESExhibitTerminatedEffectiveJanuary1,2020ExHIBrr5—FINANcE,HRANDCIVILSERVICEPage12of18 EXHIBIT6TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYRECORDSMANAGEMENT1.RecordCustodyandCooperation.ThepartiesrecognizethatthecooperativenatureoftheirrelationshipandhistoryoftheCityprovidingservicesandemployingstaffthatwillnowbeprovidedandemployedbytheRRFAwillrequirecooperationandcollaborationtotransferandmaintainrecordsinwhichbothpartiesmayhaverecordsretentionandpublicrecordsdisclosureobligations.Thepartiesagreetocollaboratetotransferorjointlymaintainpublicrecordsinaccordancewithapplicablerecordsretentionrequirements,includingChapter40.14RCW,andtheWashingtonStatePublicRecordsAct,Chapter42.56RCW.2.RecordsCustodyandTransfer.Eitherpartymayrequestbusinessandoperationalrecordsbetransferredtoorfromtheotherpartyasnecessarytoefficientlyconductitsoperationsand/orcomplywithapplicablelaws.Uponsuchrequest,thepartieswillcoordinatetotransfertherecords,oraccuratecopiesthereof.Ifthepartywithcustodyoftherequestedrecordsdeterminesithasabusinessneedorlegalrequirementtoindependentlyretaintherecords,itmayretaintheoriginalrecordsandtransfercopiestotheotherparty.Alternatively,totheextentpermittedbyapplicablelaws,thepartiesmaydesignateajointrecordscustodiantomaintaintherecordsincompliancewiththeapplicableretentionschedulesthatapplytoeachparty.DuringtheinitialtermoftheCity’sprovisionofhumanresourceservicespursuanttoExhibit5,theCitywillactasthejointrecordscustodianfortheFireDepartment/RRFApersonnelandcivilservicefilesthatareheldandmaintainedbytheCity’sHumanResourcesDepartment.TheRRFAwillinitiallyactasthejointrecordscustodianforanypersonnelfilesforFireDepartment/RRFAemployeesthatarenotinthepossessionoftheCity’sHumanResourcesdepartment(e.g.supervisordeskfiles).IfeitherpartydesirestodestroyanyformerFireDepartmentpersonnelorcivilservicefilesthatwerecreatedpriortotheformationoftheRRFAandthefileshavenotpreviouslybeentransferredtotheotherparty,itwillfirstoffertotransferthefilestotheotherpatty.3.CostofTransferandStorage.Thecostsofcopyingandtransferringrecordsshallbepaidforbythepartyreceivingthetransferredrecords.Eachpartywillberesponsibleforpayingforapplicablestoragecostsoftherecordsitretains.Ifthepartiesdesignateonepartytoactasajointrecordscustodian,theotherpartywillpayforhalfoftherecordscustodian’sreasonableelectronicorphysicalstoragecostsifpaymentofsuchcostsisrequestedbythedesignatedrecordscustodian.ExHIBIT6—RECoRDSMANAGEMENTPage13of18 4.RequestsforRecords.ThepartiesrecognizethateachpartymaymaintaincustodyofrecordstheotherneedstorespondtoalawfulrequestpursuanttothePublicRecordsActorsubpoena.Intheeventofapublicrecordsrequest,thereceivingpartyshallberesponsibleprovidinganinitialfive(5)businessdayresponsetotherequestorasrequiredbyRCW42.56.520,asthatsectionmaybeamendedorrecodifed.ThepartiesestablishtheprocessessetforthinSections5and6toprovideamethodofrespondingtorecordsrequestsreceivedthroughsubpoenasandthePublicRecordsAct,orrecordsotherwiserequestedbytheCityortheRRFA.ThemethodsetforthinthisExhibit6shallserveonlyasaguideline,andmaybealteredfromtimetotimeasnecessary.5.RequestsDirectedtoorReceivedbytheCityforRecordsintheCustodyoftheRRFA.IntheeventtheCityreceivesapublicrecordsrequest,subpoena,orotherlawfulrequestforrecordsheldbytheRRFAthattheCitymightberequiredtoproduce,thefollowingprocessshallbefollowed:a.TheCitywilladvisetheRRFAinwritingthattherequesthasbeenreceived.TheRRFAwillhavefive(5)businessdaystorespondtotheCitywiththerecordsorareasonableestimateofthetimenecessarytoprovidetheCitywiththerecords.b.TheRRFAwillprovidecopies,atitssolecostandexpenseandintheformrequestedbytheCitytotheCity.IntheeventtheCityreceivespaymentforthecopiesprovidedattheRRFA’scost,thepaymentreceivedwillbeequitablydistributed.c.TheCitywillremainresponsibleforcommunicatingwiththerequestorincompliancewithalllegalobligations.TheCityandtheRRFAshalljointlyworktodeterminewhichrecordsaretobedisclosedtotherequestor,andiftherequestwassubmittedunderthePublicRecordsAct,whichrecordsareexemptfromdisclosure.U.ItshallbetheresponsibilityoftheCity,andattheexpenseoftheCity,todefendanyclaimorlawsuitforaviolationofthePublicRecordsActorlawsrelatingtoasubpoena,andpayanydamages,fees,costs,orsettlementsrelatingtosuchclaimorlawsuit;provided,thatintheeventtheclaimorlawsuitrelatesinanymannertoCityrecordsinthesolecustodyoftheRRFAthatwerenotprovidedtotheCitybytheRRFA,thentheRRFAshalldefendsuchclaimorlawsuitandpayanydamages,fees,costs,orsettlementsrelatingtosuchclaimorlawsuit.TheCityandtheRRFAagreetocooperatefullyinthedefenseofanysuchclaimorlawsuit.IfboththeCityandtheRRFAfailtoproduceallrecords,theywillcooperateindefenseandeachpartywillpayallitsownlegalcostsandattorneysfees.6.RequestsDirectedtoorReceivedbytheRRFAforRecordsintheCustodyoftheCity.IntheeventtheRRFAreceivesapublicrecordsrequest,subpoena,orotherlawfulrequestforrecordsheldbytheCitythattheRRFAmightberequiredtoproduce,thefollowingprocessshallbefollowed:ExHsIT6—RECORDSMANAGEMENTPagel4of18 a.TheRRFAwilladvisetheCityinwritingthattherequesthasbeenreceived.TheCitywillhavefive(5)businessdaystorespondtotheRRFAwiththerecordsorareasonableestimateofthetimenecessarytoprovidetheRRFAwiththerecords.b.TheCitywillprovidecopies,atitssolecostandexpenseandintheformrequestedbytheRRFAtotheRRFA.IntheeventtheRRFAreceivespaymentforthecopiesprovidedattheCity’scost,thepaymentreceivedwillbeequitablydistributed.c.TheRRFAwillremainresponsibleforcommunicatingwiththerequesterincompliancewithalllegalobligations.TheCityandtheRRFAshalljointlyworktodeterminewhichrecordsaretobedisclosedtotherequester,andiftherequestwassubmittedunderthePublicRecordsAct,whichrecordsareexemptfromdisclosure.d.ItshaltbetheresponsibilityoftheRRFA,andattheexpenseoftheRRFA,todefendanyclaimorlawsuitforaviolationofthePublicRecordsActorlawsrelatingtoasubpoena,andpayanydamages,fees,costs,orsettlementsrelatingtosuchclaimorlawsuit;provided,thatintheeventtheclaimorlawsuitrelatesinanymannertoRRFARecordsinthesolecustodyoftheCitythatwerenotprovidedtotheRRFAbytheCity,thentheCityshalldefendsuchclaimorlawsuitandpayanydamages,fees,costs,orsettlementsrelatingtosuchclaimorlawsuit.Thepartiesagreetocooperatefullyinthedefenseofanysuchclaimorlawsuit.IfboththeRRFAandtheCityfailtoproduceallrecords,theywillcooperateindefenseandeachpartywillpayallitslegalcostsandattorneys’fees.EXHIBIT6—RECORDSMANAGEMENTPage15of18 EXHIBIT7TOTHEINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDTHERENTONREGIONALFIREAUTHORITYEMERGENCYMANAGEMENTPROGRAMSUPPORT1.ThepurposeofthisexhibitistoprovideafoundationforthebestpossibleemergencymanagementservicesforthecommunitybyensuringtheactivecooperationandparticipationbetweentheRRFAandtheEmergencyManagementprogramoftheCity,whilemaintainingthesamelevelofemergencymanagementparticipationasthatpriortotheformationoftheRRFA.Inkeepingwiththatintent,theRRFAagrees,totheextentRRFAresourcesareavailable,tousereasonableeffortstoprovidethefollowing:a.Supportingasharedemergencyanddisasterresponse,whichincludes:•ParticipatingaspartoftheMayor’sStaffPolicyGroupdiscussions;•RetainingtheauthoritytorequestactivationoftheEmergencyOperationsCenter(EOC)insupportofanemergencyincident;•ConductingfielddamageassessmentincoordinationwithCitydamageassessmentprocedures;•RelayinginformationaboutobserveddamageandfieldconditionstotheRentonEOC;•ProvidingaqualifiedRRFArepresentativetotheEOCduringactivations;•ProvidingtheCitywithalistofpersonnelqualifiedattheIncidentCommandSystemSectionChiefleveltobepartoftheSectionChiefrotationintheEOC;•ProvidingqualifiedadministrativesupportstafftobepartoftheEOCstaffrotation;•MaintainingcommunicationbetweentheFireDepartmentOperationsCenter(DCC)theEOC,and/orbetweentheFireIncidentCommanderandtheEOC;•EmbracingUnifiedCommandwhereappropriateinthefield;•AdvisingtheEOCofoperationalreadiness;•NotifyingtheEOCDutyOfficerofsignificantevents(e.g.,thosethatresultintheneedforemergencynotificationofthepublic,evacuationorsheltering,ExHIBIT7—EMERGBNcyMANAGEMENTPROGRAMSUPPORTPage16of18 hazmatreleases,orotherthreatstothepublic),orotherincidentsthatwouldtriggeruseoftheCity’semergencyplanoractivationoftheEOC;and.Participatinginrecoveryactivities.b.Engaginginplanning,training,andexerciseactivitieswiththeCity,whichincludes:•AssigningarepresentativetoserveontheCity’sEmergencyManagementgroupandparticipatinginthosemonthlymeetings;•AssistingintheplanrevisionforspecifiedEmergencySupportFunctionsintheCityofRentonComprehensiveEmergencyManagementPlantomeetstaterevisiondeadlines;•ContributingtootheremergencyplanswitharoleforFire,EmergencyMedicalServices,Rescue,Hazmat,etc.;•Participatinginaminimumofone(1)functionalexerciseannuallywiththeCityandotherexercisesasneededtomaintainnecessaryfamiliaritywithmultipleCityemergencyfunctions;and•Providingqualifiedinstructorsforuptothree(3)unitsofinstructiontwiceayearfortheCommunityEmergencyResponseTeamprogram.c.MaintainingaContinuityofOperationsPlan(COOP)fortheRRFA.d.MaintainingandreportingonNationalIncidentManagementSystemcompliance.e.AcknowledgingtheCity’sEmergencyManagementprogramasthesoleagencyresponsiblewithintheboundariesoftheCityofRentonforrecruiting,training,managing,anddeployingvolunteerscoveredundertheWashingtonStateEmergencyWorkerprogram,includingtheRentonEmergencyCommunicationService,theCommunityEmergencyResponseTeams,andanyothersimilaremergencyworkervolunteergroupswhichmightbeinitiatedandmanagedbytheCityinthefuture.f.AcknowledgingtheCity’sEmergencyManagementprogramasthesoleoriginatorofemergencymanagementpubliceducationmessagesaswellasbroaderemergencymessagestothepublicbycoordinatingemergencycommunitynotificationsthroughtheEOCDutyOfficer.2.TheCityandtheRRFAagreetoprovidecertainaccommodationswithrespecttosharedfacilityandequipmentuse:a.RRFAwillprovideuseofapredesignatedfirestationasabackupEOC;ExHIBIT7—EMERGENCYMANAGEMENTPROGRAMSUPPORTPage17of18 b.RRFAwillkeepexistingemergencycommunicationsequipment/stationsinplace,andmaintainfreeandclearaccesstosuchequipmentforuseduringtestingoremergencyactivation;c.RRFAwillgrantproperlyauthorizedandinsuredCityvolunteersandCitystaffaccesstoRRFAfacilitiesduringreasonablehourstomaintainandoperateemergencyequipment,includingantennasandradiotowers;d.TheRFAwillcooperatewiththeCitytocoordinateCityuseoftheFireStation14trainingfacilityforspecialEmergencyManagementclasseswithreasonableaccommodation,e.g.,CERTclasseswhicharetraditionallyprovidedinthespringandthefallofeachyear;e.TheRRFAwillprovideone(1)outdoorparkingspacewithelectricalpoweratFireStation12fortheMobileCommunicationsResponseUnitandwillallowtheCitytocoversuchspace;f.TheRRFAwillworkcooperativelywiththeCitytoprovideadequatestoragespacefortraining,publiceducation,andcommunicationsystemssuppliesandequipmentatStation14andStation13totheextenttheRRFAhassufficientsurplusspace(publiceducationclosetandamateurradiocloset);g.TheCitywillcoordinatewiththeRRFAfortheuseoffirestationsforquick-grabemergencyfood/watersuppliesforallfieldresponders,andtheRRFAwilldeterminethebeststoragelocationandmechanismforaccessingthemduringanemergency;h.TheMobileCommunicationsResponseUnit(MCRU)mayberequestedviatheRentonEOCDutyOfficertosupportcommunicationsatanincidentatnocosttotheRRFA.MCRUmustbeoperatedbyaqualifiedCityvolunteerorCitystaff;i.AssetstransferredtotheRRFA,butwhichwerepurchasedbyEmergencyManagementgrantfunds,shallnotbedisposedofwithouttheapprovaloftheCity’sEmergencyManagementgroup,mustmaintaintheirEmergencyManagementinventorytag,andmustbemadeavailableforinspectionuponrequestbytheStateAuditor’sOfficeorStateDepartmentofEmergencyManagementatanytime;j.800MHzradiosassignedtoEmergencyManagementwillberetainedbytheCity,whichwillassumeresponsibilityformaintenanceandservicecosts;andk.TheRRFAwillcoordinatewithEmergencyManagementstafffortheuseoftheprimaryEOCfacilityasaclassroom.Exir7—EMERGENcYMANAGEMENTPROGRAMSuPPoRTPage18of18