HomeMy WebLinkAboutContract - CAG-17-056
U W TAC 0 M A ( KeyBank Professional Development Center
March 15, 2017
MEMORANDUM OF AGREEMENT
between
University of Washington Tacoma
and
City of Renton
THIS AGREEMENT, is made and entered into by and between the City of Renton, hereinafter referred to
as "COR," and the University of Washington Tacoma, hereinafter referred to as "UWT" (collectively, the
"Parties").
THE PURPOSE OF THIS CONTRACT is to formalize an agreement for COR to provide the"Government Performance
Consortium Forums" for the UWT as authorized under RCW 34.09.470.
Statement of Work
The City of Renton will engage with Chantal Stevens in support of the Government Performance Consortium's
("GPC") effort to finalize its vision and structure toward a robust, sustainable community of practice for the
collection,analysis and reporting of performance and community indicators;keep developing the technical aspect
of its data benchmarking and reporting effort, including a dashboard for cities and counties; organize itself for
success; develop and start implementing a training program for improving the use of data for government
decision-making. All costs associated with this work are not to exceed $33,000,
Pro�ram Overview
1. Based on GPC and the Data Collaborative and Comparison Project (DCCP) partners' feedback,
define and explain in written materials, to be used to inform current participants and recruit new
ones,the value proposition/definition/value of:
i. tracking measures through a dashboard
ii. organizing around communities of practice
iii. benchmarking
2. Three in-person meetings and follow up conversations with the working group, to work through a
� series of strategic considerations regarding the future, direction and strategies for tracking
measures and benchmarking
3. Generate a draft prototype dashboard for 1) cities; and 2) counties
4. Help design and participate in an education event featuring "how to tell government's story with
data"or related event as a platform for soft-introducing the dashboard prototype and community
of practice concept.
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5. Strategic thinking on sustainable future sponsorship; preparation for and visits with selected
stakeholders
6. Summary report of progress made, lessons learned, insights and/or recommendations (due
December 29, 2017)
Facilitator
Chantal Stevens is a Strategy, Outreach, and Performance Professional who specializes in strategic planning,
performance management, policy analysis, community indicators, nonprofit management, civic engagement,
sustainability, place-making&sustainable communities, and local economies.
Period of Performance
Subject to its other provisions, the period of performance of this Agreement shall be between the execution of
this agreement (the "Effective Date") through December 31,2017 unless terminated sooner as provided herein.
Pavment
Compensation for the work provided in accordance with this Agreement has been established under the terms of
RCW 39.34.130. The parties have determined that the cost of accomplishing the work herein will not exceed
$33,000 in total. Payment is contingent on COR providing the deliverables within the identified standards. Any
additional services provided by COR and/or its subcontractors would require a written agreement amendment,
approved and processed through UWT prior to beginning additional services.
Billin�Procedure
COR shall submit one invoice upon completion of the work specified in the "Statement of Work"above. Payment
to COR for approved and completed work will be made by warrant or account transfer by the UWT within 30 days
of receipt and approval of the invoice. Upon expiration of the Agreement, any claim for payment not already
made shall be submitted within 3d days after the expiration date or the end of the fiscal year,whichever is earlier.
Records Maintenance
The parties to this Agreement shall each maintain books, records documents and other evidence which sufficiently
and properly reflect all direct and indirect costs incurred by either party in the performance of the service(s)
described herein. These records shall be subject to inspection, review or audit by personnel of both parties,other
personnel duly authorized by either party, UWT and federal officials so authorized by law. Unless the Washington
State Retention Schedule for cities ("CORE") requires a longer period, all books, records, documents, and other
material relevant to this Agreement will be retained for six years after expiration and UWT,federal auditors, and
any persons duly authorized by the parties shall have full access and the right to examine and copy any of these
materials during the period.
Records and other documents, in any medium, furnished by one party to this agreement to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make
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available this material to any third parties without first giving notice to the furnishing party and giving it a
reasonable opportunity to respond. The Parties acknowledge that the records generated or used in the creation
or performance of this Agreement are subject to R.C.W. 42.56, the Public Records Act and, that the provisions
thereof supersede the terms of this Agreement. Each party will use reasonable security procedures and
protections to assure that records and documents provided by the other party are not erroneously disclosed to
third parties. In the event of a public records request, the Party receiving the request will notify the other Party
so that it may seek injunctive relief if it chooses to do so.
Ri�hts in Data
Unless otherwise provided, data which originates from this Agreement shall not be "works for hire" as defined by
the U.S.Copyright Act of 1976 and shall be owned by the individual copyright owners. Data shall include, but not
be limited to, reports, documents, work papers, computer programs, films, tapes and/or sound reproductions.
The copyright owners, unless otherwise stated, license UWT to use data in print, online at the UWT website or in
video format. Ownership includes the right to copyright, patent, register and the ability to transfer these rights.
Agreement Alterations and Amendments
This agreement may be amended only by mutual agreement of both parties. Amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
Termination
Either party may terminate this Agreement upon 30 days' prior written notification to the other party. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of the Agreement prior to the effective date of termination.
Termination for Cause
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement,
or if either party violates any of these terms and conditions, the aggrieved party will give the other party
written notice of such failure or violation. The responsible party will be given the opportunity to correct the
violation or failure within fifteen (15) working days. If failure or violation is not corrected, this Agreement may
be terminated immediately by written notice of the aggrieved party to the other.
Disputes
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following
manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so
appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the
facts, agreement terms and applicable statutes and the rules and make a determination of the dispute. The
determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this
process, either of the parties may request intervention by the Governor,as provided by RCW 43.17.330, in which
event the Governor's process will control.
Governance
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
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Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform
to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes and rules;
b. The statement of work; and
c. Any other provisions of the Agreement, as amended, including materials incorporated by
reference.
Assi�nment
The work to be provided under this Agreement, and any claim arising there under, is not assignable or delegable
by either party in whole or in part, without the express prior written consent of the other party, which consent
shall not be unreasonably withheld.
Waiver
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement,
unless stated to be such in a writing signed by an authorized representative of the party and attached to the
original Agreement. �
Severabilitv
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without
the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental
purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable
All Writin�s Cor�tained Herein
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral
or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties
hereto.
A�reement Mana�ement
The designated coordinator for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of the Agreement.
The Contract Coordinator for the City of Renton: Contract Coordinator for the KeyBank
Professional Development Center, UW Tacoma:
Kristi Rowland, Senior Finance Analyst Lisa Reeves, Director
1055 S Grady Way 1900 Commerce Street
Renton WA 98057 Tacoma,WA 98402
(425)430-6947 (253)692-4604
KRowland@Rentonwa.�ov reevesl uw.edu
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IN WITNESS WNEREOF,the parties have executed this Agreement.
Jay Covington Suzanne Blais,JD, State of Washington
City of Renton University of Washington Tacoma
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Sign u e Signature
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Chief Adminis rative Officer Date Senior Contracts Manager Date
Approved as to Legal Form:
�.�
Lawrence J, Warren,
City Attorney
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