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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, October 25, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Audience comments will be accommodated through Zoom. Speakers must click the link to the registration form (linked below), fill it out, and submit it by 5 p.m. on the day of the Council meeting. The public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. Registration is not required for those who wish to speak during public hearings. Registration for Audience Comment Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. • Request to Speak Registration Form • You may also copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE • You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. • Instructions for Virtual Attendance For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253- 215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Those providing audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. ADMINISTRATIVE REPORT a) Administrative Report 4. AUDIENCE COMMENTS NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of October 18, 2021. Council Concur b) AB - 2898 Community & Economic Development Department recommends adoption of an ordinance that restructures the City's code enforcement regulations by creating a new chapter in the Renton Municipal Code devoted to the City's code enforcement authority. Refer to Planning & Development Committee c) AB - 2970 Community & Economic Development Department recommends approval to execute Supplemental Agreement No. 3 to CAG-19-288, contract with KPG, P.S., in the amount of $48,728, for additional consultant services for the Downtown Streetscape Project, Phase I. Council Concur d) AB - 2971 Community & Economic Development Department recommends approval to execute Supplemental Agreement No. 3 to CAG-20-143, contract with RW Scott Construction, in the amount of $68,435.14, for additional construction support services for the Downtown Streetscape Project, Phase I. Council Concur e) AB - 2975 Public Works Transportation Systems Division recommends approval of a two- year Transportation Demand Management Implementation Agreement, with the Washington State Department of Transportation, for reimbursement of $81,271 for the implementation of the City's Commute Trip Reduction (CTR) program. Refer to Finance Committee f) AB - 2969 Public Works Transportation Systems Division recommends approval to execute an Interagency Agreement with Washington Traffic Safety Commission, for the obligation of grant funding in the amount of $247,397, to be used for Safer Access to Neighborhood Destinations traffic safety project. Refer to Finance Committee g) AB - 2967 Public Works Utility Systems Division recommends execution of an agreement with Parametrix, in the amount of $240,896.12, for assessing and prioritizing receiving waters and developing a stormwater management action plan for the Stormwater Management Action Planning project. Refer to Utilities Committee 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers; Agreement with Linebarger Goggan Blair & Sampson, LLP for Collections Services; Contract with Axon for Body Worn Cameras and Equipment; Agreement with BNSF Railway Company for Park Avenue North Extension Project b) Planning & Development Committee: South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget* 7. LEGISLATION Resolution: a) Resolution No. 4450: SKHHP Work Plan & Budget for 2022 (See Item 6.c) 8. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 9. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Mayor’s Office Memorandum DATE: October 25, 2021 TO: Randy Corman, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • The King County Vaccine Verification mandate is effective today, Monday October 25. As of today, all King County residents 12 years and older will be required to show proof of full COVID-19 vaccination or results from a negative COVID test (taken within 72 hours) to enter large outdoor events, indoor recreational spaces, and most indoor bars/restaurants. For more information regarding City of Renton facilities impacted by this mandate and types of verification requested to show proof of vaccination, please visit rentonwa.gov/covid. For information about the King County mandate, please visit kingcounty.gov/verify. • City of Renton celebrated the grand opening of Sunset Oaks Apartments in the Sunset Area neighborhood on Friday, October 22. This project, a partnership including the city, King County and Renton Housing Authority, provides 60 units of affordable housing. Sunset Oaks is just one part of the Sunset Area Transformation Plan. For more information, please visit rentonhousing.org/sunset-oaks • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Williams Avenue South and Wells Avenue South Conversion Project: Impacts to traffic will continue throughout this area between South 2nd Street and South 3rd Street. Please visit the project webpage at https://rentonwa.gov/ww for more information.  Lake Washington Loop Trail Project Logan Avenue South and Airport Way: Lane closures continue until approximately November. For more information and project updates, please visit the project webpage at https://rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9346818.  Ongoing Trail Closure: Ripley Lane North Trail closure through fall 2021 just north of VMAC and the trailhead going north to support the WSDOT I-405 AGENDA ITEM #3. a) Randy Corman, Council President Members of Renton City Council Page 2 of 2 October 25, 2021 Renton to Bellevue Widening and Express Toll Lanes Project. Questions may be directed to Justin Johnson at 425-902-7172.  Downtown Utility Improvement Project: The Downtown Utility Improvement Project requires several roadway closures and detours between now and project completion in 2022. For more information on current upcoming road closures and traffic impacts or to sign up for email or text alerts visit the project website at https://rentonwa.gov/duip.  On-going Street Closure on Sunset Lane NE: On-going Street Closure through October 4, 2023 (City of Renton Resolution No. 4446) on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #3. a) October 18, 2021 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, October 18, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Randy Corman, Council President Angelina Benedetti, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 (All councilmembers attended remotely) Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Cheryl Beyer, Senior Assistant City Attorney Jason Seth, City Clerk Judith Subia, Council Liaison Kristi Rowland, Deputy Chief Administrative Officer Preeti Shridhar, Equity, Housing, and Human Services Administrator Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Kari Roller, Administrative Services Administrator Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Community Services Administrator Cailín Hunsaker, Parks & Trails Director Maryjane Van Cleave, Communications & Engagement Director Vanessa Dolbee, Planning Director AGENDA ITEM #5. a) October 18, 2021 REGULAR COUNCIL MEETING MINUTES Ron Straka, Public Works Utility Systems Director Chief Jon Schuldt, Police Department Administrator Deputy Chief Jeff Hardin, Police Department Commander Tracy Wilkinson, Police Department (All City staff attended remotely except City Clerk Seth) PUBLIC HEARING a) 2021/2022 Mid-Biennial Budget Adjustment Hearing 1: This being the date set, and proper notices having been posted and published in accordance with local and State laws, Mayor Pavone opened the public hearing to consider the 2021/2022 Mid-Biennial Budget Adjustment Update (Hearing 1). Finance Administrator Kari Roller reported that the purpose of the public hearing was to solicit comments from the public regarding the 2021/2022 Mid-Biennial Budget Amendment. She stated that the purpose of the amendment was to: 1) Update General Fund revenue projections with changed conditions. 2) Make housekeeping adjustments to incorporate prior Council actions. 3) Adjust for unexpected costs and proposed department changes. 4) And adopt the following actions: a. Set the property tax levy for 2022 b. Adopt the budget amendment legislation c. Update the 2022 Fee Schedule Ms. Roller reported that the 2022 property tax levy is estimated at $23,235,517 at an estimated levy rate of 1.00775. She explained how the City is limited to a one percent increase plus new construction and annexation factors. She then reported that the adjustment for 2021 revenues is $19,766,574 (due mostly to approximately $19 million in grants), and the 2022 adjustment is $625,071; and the adjustment for 2021 expenditures is $10,058,856, and 2022 is $1,146,230. Ms. Roller explained these adjustments include: 1) Adjustment for housing and supportive services (HB 1590). 2) Increase REET revenues by $2 million. 3) A transfer to provide funding for parks maintenance building improvements. 4) Recognition of a Department of Commerce grant for the Family First Community Center. 5) And an addition of $50,000 to the capital facilities budget. Concluding, Ms. Roller reported that the Fee Schedule is being updated to reflect the following: 1) Update for 2022 Maplewood Golf Course fees. 2) Add small cell site license addendum rent. 3) Update revocable right-of-way permit fees. 4) Update 2022 School Impact Fees. 5) Update 2022 Fire Department Fire Marshal Fees. There being no public comments or deliberations, it was MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. AGENDA ITEM #5. a) October 18, 2021 REGULAR COUNCIL MEETING MINUTES ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2021 and beyond. Items noted were: • City Hall has been open since July for in-person services at our Finance and Police Counters, Monday through Wednesday, 9 a.m. to 3 p.m. Our Municipal Court counter is open Thursday and Friday, 8:30 a.m. to 4:30 p.m., while hearings are conducted via zoom. Our staff continues to provide (and improve) virtual and online customer services such as our Virtual Permit Counter and our Recreation Programming reservation process. Space is limited in each facility and masks are required when inside a city facility as we follow guidance that protects both you and our employees. For more information, please visit our website. • Solid Waste Utility division held a recycle event on September 18. The event served over 400 participants and prevented 8,000 pounds of shredded paper and 920 pounds of Styrofoam from disposal in the landfill. In addition, participants donated 430 pounds of food for the Salvation Army Renton Food Bank. • Help us prevent local residential street flooding by monitoring catch basins near your home and keep them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS • Jill Servais, Renton, requested information regarding the timing of the adoption of a humane pet store ordinance. Mayor Pavone remarked that the adoption of a humane pet store ordinance in Renton is complicated by the fact that a store is currently operating in City limits, unlike other jurisdictions that were able to quickly pass this type of legislation. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of October 11, 2021. Council Concur. b) AB - 2966 Community & Economic Development Department recommended approval of Amendment No. 6 to the Real Estate Disposition and Development Agreement, with Cosmos International Corp., extending the agreement until January 15, 2022 to accommodate the effects of COVID-19, the issuance of a new Library LBA, and required modifications to the definition of LBA Approval as intended in Milestone 4 under Section 6.3 of the agreement. Council Concur. c) AB - 2931 Equity, Housing, and Human Services Department recommended adoption of a resolution approving the 2022 South King Housing and Homelessness Partners (SKHHP) interlocal agreement, which approves the 2022 SKHHP work plan and 2022 budget. Refer to Planning & Development Committee. d) AB - 2962 Equity, Housing, and Human Services Department recommended adoption of an ordinance establishing the Renton Equity Commission. Refer to Committee of the Whole. AGENDA ITEM #5. a) October 18, 2021 REGULAR COUNCIL MEETING MINUTES e) AB - 2946 Finance Department recommended approval of a five-year collection service contract with Linebarger Goggan Blair & Sampson, LLP, with no direct fiscal impact because the company's fees are based on percentages of the dollar amount collected. Refer to Finance Committee. f) AB - 2972 Police Department recommended approval of a five-year contract with Axon Enterprises, Inc., in the amount of $3,403,384.64 (includes sales tax), for the purpose of providing body worn cameras and other related equipment and services. Refer to Finance Committee. g) AB - 2968 Public Works Transportation Systems Division recommended execution of the Rail Corridor Improvements and Funding Agreement with BSNF Railway Company, in the amount of $1,300,000, for the Park Ave N Extension project. Refer to Finance Committee. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. LEGISLATION Ordinances for second and final reading: a) Ordinance No. 6028: An ordinance was read amending Section 1-8-1 of the Renton Municipal Code, adding Martin Luther King, Jr. Day as a holiday, adding Juneteenth as a holiday, clarifying language as to the rotation of the existing holiday that rotates between the day before and the day after Christmas, and clarifying language regarding the observance of holidays occurring on Saturdays and Sundays, providing for severability, and establishing an effective date. MOVED BY O'HALLORAN, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. b) Ordinance No. 6029: An ordinance was read amending Sections 4-2-010, 4-2-020, and 4-2- 060; Subsections 4-2-080.A.6, 4-2-080.A.85, 4-2-080.A.91, 4-2-080.A.92, and 4-2-120.A; and Section 4-4-150 of the Renton Municipal Code, separating the Urban Center (UC) Zone into two new zones, Urban Center – 1 (UC-1) and Urban Center – 2 (UC-2), providing for severability, and establishing an effective date. MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. Council President Corman spoke about the Eastrail Corridor, reporting that many people use the Renton section of the trail, and noted that some residents are requesting the City find funding to connect the trail to Gene Coulon Memorial Beach Park for pedestrians and Lake Washington Boulevard for bicyclists. He also noted that some residents are requesting signage to help trail users properly navigate to the appropriate areas after arriving at the end of the trail. Mayor Pavone reported that the issue of funding may be reviewed in the State legislators’ next special session. AGENDA ITEM #5. a) October 18, 2021 REGULAR COUNCIL MEETING MINUTES ADJOURNMENT MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 7:27 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 18 Oct 2021 AGENDA ITEM #5. a) Council Committee Meeting Calendar October 18, 2021 October 25, 2021 Monday 4:00 PM Finance Committee, Chair O’Halloran – VIDEOCONFERENCE 1. Agreement with Linebarger Goggan Blair & Sampson, LLP for Collections Services 2. Contract with Axon for Body Worn Cameras and Equipment 3. Agreement with BNSF Railway Company for Park Avenue North Extension Project 4. Vouchers 5. Emerging Issues in Finance 5:00 PM Planning & Development Committee, Chair Prince – VIDEOCONFERENCE 1. King County Regional Homelessness Authority Briefing 2. South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget 3. Docket 16 Update 4. Emerging Issues in CED 6:00 PM Committee of the Whole, Chair Corman – VIDEOCONFERENCE 1. Legislative Update 7:00 PM Council Meeting – VIDEOCONFERENCE AGENDA ITEM #5. a) AB - 2898 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: Restructuring and Updating Code Enforcement Regulations RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Donna Locher, Lead Code Compliance Inspector EXT.: 7438 FISCAL IMPACT SUMMARY: n/a SUMMARY OF ACTION: Should Council approve the creation of Chapter 1-10 (Code Enforcement) of the Renton Municipal Code? Adoption of this ordinance will restructure the city's code enforcement regulations by creating a new chapter of the Renton Municipal Code (RMC) devoted solely to the city’s code enforcement authority. This will move the current code enforcement provisions out of section 1 -3-2 of the RMC, but will not dramatically change the city’s code enforcement process. Creating a separate chapter will enhance the city's administra tion of the code, improve coordination with the court, and clarify the ability for the public to understand the city's code enforcement process. The ordinance will also make a few additional changes that better reflect the city's code enforcement process . The ordinance formally designates the City’s Hearing Examiner as the presiding officer with regard to code enforcement cases, rather than assigning those responsibilities to the Administrator’s “designee.” In addition, the ordinance also improves and clarifies the City’s administrative code enforcement hearing procedures, and imposes uniform, clear deadlines for challenging the city’s code enforcement actions. EXHIBITS: A. Issue Paper B. Draft Ordinance STAFF RECOMMENDATION: Accordingly, staff recommends adoption of Chapter 10 Code Enforcement. AGENDA ITEM #5. b) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:October 25, 2021 TO:Randy Corman, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:C. E. “Chip” Vincent, CED Administrator STAFF CONTACT:Donna Locher – Lead Code Compliance Inspector SUBJECT:New Code Title 1 Chapter 10 Code Enforcement ISSUE: Should Council approve the creation of Chapter 1-10 (Code Enforcement) of the Renton Municipal Code? Adoption of this ordinance will restructure the city's code enforcement regulations by creating a new chapter of the Renton Municipal Code (RMC) devoted solely to the city’s code enforcement authority. This will move the current code enforcement provisions out of section 1-3-2 of the RMC, but will not dramatically change the city’s code enforcement process. Creating a separate chapter will enhance the city's administration of the code, improve coordination with the court, and clarify the ability for the public to understand the city's code enforcement process. The ordinance will also make a few additional changes that better reflect the city's code enforcement process. The ordinance formally designates the City’s Hearing Examiner as the presiding officer with regard to code enforcement cases, rather than assigning those responsibilities to the Administrator’s “designee.” In addition, the ordinance also improves and clarifies the City’s administrative code enforcement hearing procedures, and imposes uniform, clear deadlines for challenging the city’s code enforcement actions. RECOMMENDATION: Accordingly, staff recommends adoption of Title 1, Chapter 10 Code Enforcement. AGENDA ITEM #5. b) AGENDA ITEM #5. b) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING SECTION  1‐3‐2 OF THE RENTON MUNICIPAL CODE, REVISING AND MOVING CODE  ENFORCEMENT REGULATIONS TO A NEW CHAPTER 1‐10, UPDATING  REFERENCES FROM SECTION 1‐3‐2 TO CHAPTER 1‐10 THROUGHOUT THE  RENTON MUNICIPAL CODE, PROVIDING FOR SEVERABILITY, AND ESTABLISHING  AN EFFECTIVE DATE.     THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:  SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION II. Subsection 1‐3‐1.B of the Renton Municipal Code is amended as follows:  B.    Additional Remedies: This section does not preclude, and is in addition  to, administrative and civil remedies set forth in this code. The charging authority  shall, under the provisions of this code, have the authority to pursue remedial  remedies, punitive remedies, or both. If, in the opinion of the charging authority,  a violation of this code may be ameliorated through the code enforcement  process, then the City and its personnel are authorized to administer that process  in accordance with Chapter 1‐10 RMC 1‐3‐2. If, however, in the opinion of the  charging authority, a code violation presents a risk to the health, safety, or welfare  of a member(s) of the general public, or the remedial measures are unnecessary,  ineffective, or unsuccessful, then a criminal remedy may be sought by the charging  authority.  AGENDA ITEM #5. b) ORDINANCE NO. ________  2  SECTION III. Section 1‐3‐2 of the Renton Municipal Code is repealed in its entirety and  replaced to read as follows:  1‐3‐2 CODE ENFORCEMENT: All references in the Renton Municipal Code to  Section 1‐3‐2 shall be governed by Chapter 1‐10 RMC.  SECTION IV. Title I of the Renton Municipal Code is amended to add a new chapter 10,  entitled Code Enforcement, to read as follows:  CHAPTER 10  CODE ENFORCEMENT  SECTION:  1‐10‐1: System of Non‐Judicial Code Enforcement  1‐10‐2: Definitions  1‐10‐3: Enforcement of Violations  1‐10‐4: Voluntary Correction Agreement  1‐10‐5: Hearing Procedures  1‐10‐6: Abatement  1‐10‐7: Failure to Comply  1‐10‐8: Additional Provisions  1‐10‐1 SYSTEM OF NON‐JUDICIAL CODE ENFORCEMENT:  A.    Purpose: To protect and promote the health, safety, sanitation, and  aesthetics in the City of Renton by providing, in normal circumstances, an  expedited and cost‐effective process to address civil code violations, provide for  prompt hearings and decisions, and for the collection of appropriate fines, costs,  and fees.  AGENDA ITEM #5. b) ORDINANCE NO. ________  3  B.    Authority: Pursuant to RCW 7.80.010(5), the City elects to establish a non‐ judicial hearing and determination system to enforce Renton Municipal Code  (“RMC”) civil code violations.  C.    Not a Basis for Liability: This code does not create or imply any duty upon  the City or any of its officers, employees, or volunteers that may be construed to  be the basis of civil or criminal liability on the part of the City, its officers,  employees, agents, or volunteers, for any injury, loss, or damage resulting from  any action or inaction on their part.  1‐10‐2   DEFINITIONS:  A.    Abate or Abatement: means to cure the Violation. Abatement shall not  be deemed to be complete until the Violator or Person in Control has notified the  CCI of the abatement and the CCI has been afforded a reasonable opportunity to  inspect the Violation and deem the Abatement complete.  B.  Administrator: shall mean a City of Renton department administrator or  his or her designee.  C.     Code Compliance Inspector: (hereafter CCI) means any employee or  designee of the City of Renton who is directed, authorized, or responsible for  finding, responding to, evaluating, or considering Violations and/or alleged  Violations of the Renton Municipal Code herein.  D. Civil Enforcement Action: Any appealable action taken by the City or its  designee to commence an enforcement proceeding for any Violation of the  Renton Municipal Code, including, but not limited to: a notice of violation, a notice  AGENDA ITEM #5. b) ORDINANCE NO. ________  4  and order, an order to correct, a stop work order, an order not to occupy premises,  or any other civil enforcement mechanism or order authorized by this Code.  E.     Cost: includes and is not limited to reasonable legal fees and costs  (including but not limited to any legal personnel costs, filing fees, travel costs,  etc.), administrative personnel costs, abatement costs (including but not limited  to filing fees, truck rental fees, hiring or contracting fees, overtime costs, etc.),  actual expenses and costs, and reimbursement for any and all expenses related to  the code enforcement process.  F.    Fines: are any monetary assessment, recovery, or reimbursement related  to the City’s civil code enforcement. Fines shall accrue for each day or portion  thereof that each Violation occurs. A Violator may be responsible for multiple fines  for each Violation. Fines are intended to be remedial in nature and should be  distinguished from any penalties that may be separately imposed through a  judicial process.  G.    Hearing Examiner: shall mean the neutral adjudicator designated by the  Administrator to oversee and establish rules for any hearings requested pursuant  to this Chapter.  H.    Notice of Violation: is a determination made by the CCI that a Violator has  committed or permitted a Violation of the Renton Municipal Code. A Notice of  Violation is a civil code violation, punishable in accordance with the terms of this  chapter.  AGENDA ITEM #5. b) ORDINANCE NO. ________  5  I.   Ongoing Violation: is a Violation that is in continuous violation of the  Renton Municipal Code until the condition has been abated.   J. Order to Correct: is an order issued to a Violator(s) which orders the  Violator(s) to abate the Violation/condition. The Order to Correct shall set the  time and manner in which the condition must be abated. An Order to Correct shall  remain in effect until the Violation/condition is abated and the City is notified of  the abatement and has been afforded a reasonable opportunity to inspect the  Violation/condition.  K.    Person in Control: means any person who lives in or stays at a premises,  or any person who literally possesses or has his or her name on a title, deed,  mortgage, or an agreement related to the premises, or any person who has  control over the premises, or who is responsible for creating, maintaining or  permitting a civil code violation, whether as owner, tenant, occupant, or  otherwise. There may be more than one Person in Control for purposes of this  chapter. If the Person in Control is not the legal owner, the Person in Control and  owner are both jointly liable and subject to the provisions and remedies of this  chapter. Application of this chapter against one party does not preclude  application to another party who is an owner or Person in Control. There is a  presumption that a Person in Control is aware of or has knowledge of the  condition at a premises.   L.    Serve or Service: means delivery of any Warning of Violation, Notice of  Violation, and/or order upon persons having any known interest in the property  AGENDA ITEM #5. b) ORDINANCE NO. ________  6  where a Violation exists. Service is deemed to be completed pursuant to any of  the following means:   1. Personal service; or  2. Certified mail with return receipt requested; or  3. Electronic transmission; or  4. If the whereabouts of any person having any known interest in the  property where the Violation exists are unknown and the same cannot be  ascertained in the exercise of reasonable diligence, and the CCI makes an affidavit  to the effect, then service may be deemed to be completed by posting the  Warning of Violation, Notice of Violation, and/or order on the property in a  conspicuous place; and mailing a copy via first‐class mail to the last known address  for persons having any known interest in the property where the Violation exists;  and mailing a copy via first‐class mail to the taxpayer of record at the taxpayer’s  listed address in the records of the King County Assessor’s Office.  M.    Violation: is an act, error, omission, location, property, structure, or  condition that is contrary to any provision of the Renton Municipal Code and/or  endangers the health, sanitation, or safety of the residents, neighborhood, or  community. Each day that a Violation exists shall constitute a separate and  actionable Violation. Multiple simultaneous Violations at one location shall be  administered jointly for administrative and fiscal economy.  N.    Violator: is any person(s), entity, or organization(s), including the  possessor, and/or owner of a property, any person(s) having any interest in the  AGENDA ITEM #5. b) ORDINANCE NO. ________  7  property, and/or the Person in Control or owner’s agent for a property where a  civil code violation exists or is alleged to exist, and/or any person(s) who has  received notice of a Violation or Order to Correct.  O.    Warning of Violation: is an informal oral or written warning that provides  notice to a Violator that the CCI has found, seen, or discovered a potential RMC  civil code violation that a Violator has created, permitted to exist, maintained, or  failed to eliminate. A Warning of Violation is non‐appealable and used to inform  the Person(s) in Control regarding the potential of a Violation which does not  impose a threat to public health, safety, or welfare.  1‐10‐3 ENFORCEMENT OF VIOLATIONS:   A.   Code Compliance Authority: A CCI is authorized to initiate a Civil  Enforcement Action whenever all facts and circumstances known to the CCI lead  the CCI to form a reasonable belief that, in the CCI’s professional judgment and  experience, the Renton Municipal Code (RMC) is being violated by any person,  property, act, omission, error, or condition.  B. Initiating Enforcement Proceedings: When a CCI initiates a Civil  Enforcement Action, the CCI is authorized to take any of the following actions:  1.    Order the Violator(s) to Abate the Condition: The CCI may order the  property Abated by persons working under the City’s authority with costs assessed  to the Violator(s).  2.    Assess Fines: The CCI may assess any applicable costs and/or Fines for  each Violation based on the following criteria: the nature of the offense; the  AGENDA ITEM #5. b) ORDINANCE NO. ________  8  history of the condition of the property; the history of the Violator; the impact on  the neighbors, neighborhood, or community; and the need to discourage such  conduct, inactivity, or neglect.  Alternatively, the CCI may stay the accrual of costs and/or civil fines, upon  an actual showing that the Violator, acting in good faith, is unable to bring the  condition into compliance within the required time.  3.  Issue a Stop Work Order: The CCI may order that work stop  immediately if that work is inconsistent with a permit or license, has not been  approved, is being done without a permit, or has not been inspected, or a Violator  has refused a request to inspect.  4.    Deny, Revoke, Suspend, or Modify a Permit or License, or Application  Therefor: The City may deny, revoke, suspend, or modify a permit or license when  a Violator has failed to comply with the terms of the permit or license or efforts  to bring the condition or property into compliance, a Violator has exceeded the  scope of work set forth in the permit or license, or if a Violator has failed to  undertake the project in the manner set forth in the approved application.  C.  Notice of Violation:  When initiating a Civil Enforcement Action, the CCI  shall inform the Violator of:  1. The relevant details that form the basis of the Violation;  2. The section or sections of the RMC that have been violated;  3. The time in which the Violation must be corrected;  4. The fine amount for the Violation, if any; and also that,  AGENDA ITEM #5. b) ORDINANCE NO. ________  9  5. Any Violator who wants a hearing to challenge the Notice of Violation  may have a hearing before the Hearing Examiner, pursuant to the provisions of  this chapter. The request for a hearing must be timely and must satisfy all of the  other requirements of this chapter.  D.  Ongoing Violations: Every Violation of this code of a continuous or ongoing  nature shall be subject to daily Fines to begin when the Civil Enforcement Action  is initiated and shall not end until the Violation is Abated to the satisfaction of the  CCI.  E.    Criminal Violation: When a CCI discovers or is made aware of a RMC  Violation, and where the Violation carries a criminal penalty, the CCI is authorized  to refer the matter to the City Attorney for consideration of criminal charges.  Pursuing criminal charges does not preclude the City from pursuing additional  remedies as warranted by law. See RMC 1‐3‐1.  1‐10‐4 VOLUNTARY CORRECTION AGREEMENT:    A.   Voluntary Correction Agreement: If the CCI determines that a code  Violation has occurred, the City may enter into a voluntary correction agreement  with any Violator, if the CCI determines it would be appropriate. The  Administrator, or his or her designee, shall administer a procedure to manage an  expedited voluntary compliance process.  B.    Contents: The voluntary correction agreement form or document must  contain, at a minimum:  1.    All of the relevant information identifying the Violator(s);  AGENDA ITEM #5. b) ORDINANCE NO. ________  10  2.    The Violation location(s);  3.    Details about the Violation(s);  4.    What must be done to eliminate the Violation(s);  5.    How long the Violator(s) has to eliminate the Violation(s);  6.    Whether there have been any known prior Violations involving the  Violator(s) in the City in the last ten (10) years;  7.    A signed right of entry to inspect until the Violation has been  eliminated, and/or correct or abate the property if the voluntary correction  agreement is not satisfied;  8.    The minimum amount of civil fines owed at the point the agreement  is entered; and  9.    In bold print, that if the voluntary correction agreement is not satisfied  the City may, without any additional notice or hearing, impose any remedy  authorized by this chapter; order the abatement of the Violation by the Violator(s)  or the City’s employees or agents; and assess any abatement, investigation, or  enforcement costs to the Violator(s) and against the property.  C.   Hearing:  1.   As a condition to entering into a voluntary correction agreement, a  Violator expressly waives the right to a hearing, or any other review to challenge  the determination of a Violation, or the allegations contained in any Notice of  Violation, as the Violator concedes that the Violator is responsible for the Violation  of the Renton Municipal Code, and that the City has the right to use any lawful  AGENDA ITEM #5. b) ORDINANCE NO. ________  11  means provided by this code or applicable state or municipal law to investigate,  enforce, and eliminate the Violation.  2.    The Violator(s) may request a hearing to challenge the computation of  the costs and/or Fines, and/or the Violator(s) may ask for a hearing to ask for  mitigation of the costs and/or Fines.  a.    If there are multiple requests for a hearing, those hearings may be  consolidated if the Hearing Examiner finds it reasonable to do so.  b.    The rules and procedures of the hearing shall be governed by the  relevant provisions of this chapter.  D.    Additional Criteria and Requirements:  1.    No Violator may enter into a second voluntary correction agreement  if that Violator has already failed to comply with a voluntary correction agreement  for a prior Violation of the same code provision.  2.    The voluntary correction agreement acts as a stay of the accrual of  costs and/or fines, but if a Violator fails to eliminate the Violation in accordance  with the voluntary correction agreement, the costs and/or fines shall become due  and payable, and the Violator waives any right to a hearing to challenge the  determination of a Violation.  3.    If a Violator is unable or unwilling to eliminate the Violation within the  time prescribed by the Notice of Violation or Order to Correct, then a voluntary  correction agreement is not appropriate.  4.    A voluntary correction agreement is not a settlement agreement.  AGENDA ITEM #5. b) ORDINANCE NO. ________  12  5.    The Administrator may use whatever type of voluntary correction  agreement form as is appropriate in his or her judgment to mitigate and ultimately  eliminate the Violation. The Administrator may modify the voluntary correction  agreement form on an individual case basis as needed to best respond to the facts,  circumstances, and conditions of a Violation. The Administrator may grant an  extension to a Violator only if, in the Administrator’s judgment, the Violator has  taken prompt and substantial steps to eliminate the Violation.  6. The voluntary correction agreement must be in writing and signed by  at least one (1) Violator. Any disagreement between Violators shall be addressed  between the Violators and, if necessary, in judicial hearings without requiring the  participation or presence of the City of Renton.  7.    If the Violator fails to satisfy one (1) or more term(s) of the voluntary  correction agreement, after a Notice of Violation, the City may, without notice or  further hearings, order the abatement of the Violation by the Violator(s) or by City  employees or agents and assess any other costs related to the investigation,  enforcement, and resolution of this process to the Violator(s) and/or against the  property.  1‐10‐5 HEARING PROCEDURES:  A.    Opportunity for a Hearing:  1.    In order to provide due process and to achieve the purpose of this  chapter, a Violator or the CCI may request a hearing before the Hearing Examiner  AGENDA ITEM #5. b) ORDINANCE NO. ________  13  to raise any challenge to the Civil Enforcement Action, the City’s application of this  code, and/or to challenge or mitigate the costs and/or Fines.   2.    The opportunity for a hearing is available for each Civil Enforcement  Action and the Fines imposed for multiple Violations at one (1) site or at multiple  sites by one (1) or more Violators.  3.    The failure to request, submit a written argument, and/or appear at a  hearing makes the Civil Enforcement Action a final determination unless a Violator  timely requests a hearing under the process described in this chapter. If a hearing  is requested, the final determination of the Notice of Violation shall be made by  the Hearing Examiner following the conclusion of the hearing.  B.    Hearing Requirements:  1.    Timeliness: Any Violator and/or persons having any claim against the  title or contractual interest in the property where the Violation exists or the CCI  may request a hearing to challenge the notice, order, or application of the code,  or challenge or mitigate the costs and/or Fines. Any such request for a hearing  must be filed and filed with the City Clerk within fifteen (15) days of the issuance  of the Notice of Violation and/or Order to Correct. Any request for a hearing that  is not timely filed with the City in accordance with this section shall be denied.  2.    Timing of a Hearing: If a Violator and/or persons having any claim  against the title or contractual interest in the property where the Violation exists  or the CCI submits a timely request for a hearing pursuant to this section, the City  Clerk shall set the date of the hearing to be held no more than ninety (90) days  AGENDA ITEM #5. b) ORDINANCE NO. ________  14  after the request for a hearing is filed. There shall be no fee to request a hearing  pursuant to this section.  3.    Costs: A Violator or multiple Violators who request a hearing but who  fail to appear or participate in the hearing are responsible for any costs incurred  by the City to hold the hearing. The Hearing Examiner may assess the costs to the  Violator in writing within fifteen (15) days of the Violator’s failure to appear or  participate in the hearing.  4.     Withdrawal of Request for Hearing: A Violator may withdraw their  request for a hearing no later than five (5) days prior to the scheduled hearing.  The Violator will not be charged the costs of the hearing if the Violator’s request  to withdraw the request is timely.   5.   Final Determination: If no hearing is timely requested, the CCI’s  determination of the Violation is deemed final, and any costs and/or Fines become  due.   C.    Hearing Procedures:  1.    Hearing Procedure: The Hearing Examiner may choose to hear the  matter orally, in person, electronically, or based solely on the parties’ written  submissions. The Notice of Violation and/or Order to Correct may satisfy the City’s  burden of production, but the City may submit additional written testimony. If the  Hearing Examiner determines that the matter requires an in‐person hearing, such  a hearing may be scheduled, and appropriate and reasonable notice shall be  provided to the parties.  AGENDA ITEM #5. b) ORDINANCE NO. ________  15  2.    Who May Appear: If the owner and the possessor or Person in Control  of the property are not the same, and if the owner fails to respond in writing or  fails to appear at an oral hearing after service of the Notice of Violation, there is a  presumption that the owner has given the Violator(s) the authority to act as  his/her agent for purposes of the hearing or that the owner has chosen not to  participate. Any Violator who has been issued a Notice of Violation, Order to  Correct, or any Fines and/or costs may appear as a party or designate a  representative for the hearing. The CCI or his or her designee shall appear on  behalf of the City. Any party who does not appear at a hearing forfeits the right to  challenge the Violation, and the Violation shall be deemed final as against that  party.  3.    Scope of Hearing: The scope of the hearing is limited to the conditions  of the property on the date listed on the Notice of Violation. Re‐litigation of  previously imposed costs and/or Fines is prohibited.  4.    Preponderance of Evidence Standard: The Hearing Examiner shall  determine by a preponderance of the evidence whether the facts are sufficient to  prove a Violation of the code, if all of the costs and/or fines should be imposed, or  that a Violation exists that must be corrected, and which Violator(s) is responsible  for the Violation. Multiple Violators may be held responsible. The Notice of  Violation, if signed and dated by the CCI, shall be deemed admissible evidence to  prove the Violation. If the Hearing Examiner determines that the evidence  supports that a Violation was committed after reviewing the Notice of Violation,  AGENDA ITEM #5. b) ORDINANCE NO. ________  16  then the burden of proof shall shift to the Violator(s) to show by a preponderance  of the evidence that a Violation has not occurred. The City is not required to call  witnesses to testify at the hearing.  5.    Final Determination: The Hearing Examiner, after reviewing the  written submissions, exhibits, testimony, and other admitted evidence, may  confirm, dismiss, or modify the Civil Enforcement Action, and/or mitigate any  costs and/or Fines issued. The Hearing Examiner’s decision is deemed to be a final  determination and may only be appealed in accordance with relevant provisions  of law. The final determination should be issued within thirty (30) days of the  hearing, unless reasonable cause requires additional time.  6.    Imposition of Fines: The Violator(s) found to be responsible for an  RMC civil code violation shall be liable for the payment of any costs and/or Fines  assessed. Payment is due within fifteen (15) days of the date on the Notice of  Violation. If a hearing is requested, the due date for payment shall be tolled until  after the Hearing Examiner issues a final determination of the Notice of Violation.  The payment of any cost and/or Fine shall be made to the City of Renton Finance  Department. It is the responsibility of the Violator(s) to provide the Administrator  or CCI with proof of the payment of any costs and/or fines, as is appropriate.   The Hearing Examiner is authorized to impose Fines up to and including  the maximum fines, or to mitigate the Fines, as the Hearing Examiner sees fit  based on the following criteria: the nature of the offense; the history of the  condition of the property; the history of the Violator; the ability of the Violator to  AGENDA ITEM #5. b) ORDINANCE NO. ________  17  pay the fines; the impact on the neighbors, neighborhood, or community; and the  need to discourage such conduct, inactivity or neglect. The payment of a Fine does  not prevent the City from asserting that the Violation continues to exist or from  asserting that a new Violation has been found.     7.    It shall be the responsibility of the Violator(s) found responsible for  a Violation to completely eliminate the Violation and to achieve complete civil  code compliance. Payment of civil Fines, applications for permits,  acknowledgement of stop work orders, and compliance with other remedies do  not substitute for performing the corrective work required and bringing the  property into compliance to the satisfaction of the Administrator, or his or her  designee.  1‐10‐6 ABATEMENT:  A. In order to enforce the Hearing Examiner’s decision, the City may get an  order from Superior Court to enter onto a Violator’s property for the purpose of  inspecting and/or Abating the Violation.   B. The cost of abatement, cleaning up the property, removing hazards,  and/or bringing the property into compliance shall be borne by the Violator. All  costs shall be paid by the Violator to the City of Renton Finance Department within  thirty (30) days from the final determination of the Finding of Violation, or thirty  (30) days following the service of an invoice, whichever is later.  C. It shall be a misdemeanor to impede, delay, obstruct, or interfere with the  City’s employees or agents designated to perform the abatement. Any physical  AGENDA ITEM #5. b) ORDINANCE NO. ________  18  efforts to impede, delay, obstruct, or interfere with City employees or agents will  be forwarded to the prosecutor for appropriate criminal filing.   1‐10‐7 FAILURE TO COMPLY:  A.    Criminal Penalty: It shall be unlawful to fail to comply with the terms of  this chapter, in accordance with the penalties prescribed by RMC 1‐3‐1.  1.    A Violator who fails to comply with the terms of a Civil Enforcement  Action shall be guilty of a misdemeanor. To prove a failure to comply, the  prosecutor’s burden is to prove beyond a reasonable doubt as to each Violator,  that (a) The Violator owns or was the Person in Control of a property in the City of  Renton; and (b) The Violator was Served with a Notice and Order (or other Civil  Enforcement Action) related to that property and was ordered to correct the  Violation(s) within a prescribed time period; and (c) The Violator failed to  eliminate the Violation within the prescribed time period.  2.    If a Violator is found guilty beyond a reasonable doubt, the Violator  shall serve no less than five (5) days in jail for the first conviction, no less than ten  (10) days for the second conviction, and no less than thirty (30) days for any  subsequent conviction. A Violator shall not be eligible for Electronic Home  Detention or any other alternative to jail time.   3.    A Violator shall remain responsible for the RMC civil code violation  Fines and/or any costs assessed by the City, not to include the cost of prosecution.  B.    Civil Remediation: A Violation, as described in this chapter, is a civil code  violation, and Violator(s) may be issued a Fine of up to two hundred fifty dollars  AGENDA ITEM #5. b) ORDINANCE NO. ________  19  ($250) for each final determination of a Violation. For Ongoing Violations, a new  Fine shall be issued for each day (or portion thereof) in which the violation exists.  Nothing in this chapter is intended to limit or prevent the pursuit of any other  remedies or penalties permitted under the law, including criminal prosecution.  The payment of any fees, Fines, or assessments pursuant to this chapter does not  relieve a potential Violator of the duty to correct the Violation as ordered by the  Administrator, or his or her designee.  1‐10‐8 ADDITIONAL PROVISIONS:  A. Assessment Lien Authorized: Following the authorization by the  Administrator, when permitted by law, the City shall cause to have recorded a lien  with the King County Recorder’s Office, which lien may be foreclosed pursuant to  the laws of the State of Washington. The City may file an action to reduce the lien  to a judgment.  B. Written Expense Report: Where costs are assessed under this code and a  Violator fails to pay within the thirty (30) day period, the CCI shall prepare a  written itemized report to the Administrator showing the cost of abatement,  including rehabilitation, demolition, restoration, or repair of such property,  including such salvage value relating thereto plus the amount of any outstanding  fines. A copy of the report and a notice of the time and date when the report shall  be reviewed by the Administrator shall be served on the Violator(s) at least five  (5) days prior to the review by the Administrator, or verified as being previously  provided to the Violator(s).  AGENDA ITEM #5. b) ORDINANCE NO. ________  20  C.   Additional Remedies:  1.    Emergencies: Nothing in this chapter shall be read to limit or prohibit  the City from exercising its police powers by taking any appropriate action when  an emergency or dangerous or potentially dangerous location, property,  structure, or condition exists in the City. Not as a limitation, but for the purpose  of clarification, the City may abate, declare unsafe or unfit, or take some other  appropriate action when:  a.    Dangerous Condition: A Violation poses an immediate danger to  safety, health, or welfare of the possessor of the property, occupants, neighbors,  neighborhood, community, public utilities, or the environment. The City may  assess costs and file a lien or seek a judgment in accordance with this Chapter.  b.    Vacant Premises: After inquiry, if it appears that a premises has  been vacated and the owner and any Person in Control cannot be located or  refuses to abate the code Violation and the premises are either not secured  against entry or have been entered by trespassers, the City, pursuant to its  community caretaking and police powers, may enter the premises, secure the  premises against entry, and place a lien against the property for its administrative  costs, to include materials, staff time, attorney’s fees, and whatever additional  costs may accrue in order that the premises may be secured.  c.    Costs: If the Superior Court or court of competent jurisdiction  decides, grants, and/or agrees that emergency action is warranted by the City, the  City shall seek costs if appropriate.  AGENDA ITEM #5. b) ORDINANCE NO. ________  21  2.    Remedies Not Exclusive: The remedies noted in this chapter are not  exclusive and may be used in conjunction with any other remedies provided or  allowed under the Renton Municipal Code, the Revised Code of Washington, or  any other provision of law.  a.    The City is not prohibited from remedying, abating, or mitigating  any condition that falls under this chapter by any other means authorized by law  or by enforcing its findings, remedies, costs, and/or fines by any means authorized  by law.  b.    The City will seek all costs, including attorney’s fees, if it must  appear in a court of law to address a Violator’s failure to abate a Violation or  failure to pay any costs and/or fines. Unless otherwise precluded by law, the  provisions of this chapter may be used in lieu of or in addition to other  enforcement provisions, including, but not limited to, other provisions in the  Renton Municipal Code, the use of collection agencies, or other civil actions  including but not limited to injunctions.  D.    Revocation, Suspension, Modification, or Denial of Permit or License:   1. Public Health and Safety: The City, without a hearing, may suspend,  revoke, or modify any valid permit or license issued by the City if or when it  reasonably believes:  a.    That a Violator knows, or reasonably should know, of a Violation,  but the Violator continues to violate the permit or license or exacerbate a  Violation, and the CCI makes a finding of an imminent threat or substantial threat  AGENDA ITEM #5. b) ORDINANCE NO. ________  22  to safety, health, or welfare of others, property of others, or City property  including, but not limited to, utilities such as water and sewer; or  b.    That a Violator misrepresented any material or significant fact in  applying for a permit or license.  2.  Performing Work Without Authorization: The City, without a hearing,  may deny a request for a permit or license or to renew a permit or license or  revoke a permit or license when it reasonably believes that a Violator knows or  reasonably should have known, of a Violation, but continues to work, operate, or  exacerbate a Violation without a valid permit or license.  3.   Post‐Deprivation Hearing:  Any revocation, suspension, modification,  or denial of a permit or license under this section may allow the person who  possessed or sought the relevant permit or license and had the permit or license  revoked, suspended, modified, or denied an opportunity to request a hearing in a  manner detailed in this chapter after the City has revoked, suspended, or modified  the permit or license.  E.    Conflicts: In the event of a conflict between this and any other provision  of this chapter or City ordinance, the more specific provision shall control.  F.    Severability: If any one or more subsections or sentences of this chapter  are held to be unconstitutional or invalid, such decision shall not affect the validity  of the remaining portion of this chapter and the same shall remain in full force  and effect.   SECTION V. Subsection 4‐3‐010.E of the Renton Municipal Code is amended as follows:  AGENDA ITEM #5. b) ORDINANCE NO. ________  23  E. VIOLATIONS OF THIS CHAPTER AND PENALTIES:  Violation of this Section on adult retail and entertainment regulations is  declared to be a public nuisance per se, which may be abated by the City by way  of civil nuisance abatement procedures, RMC 1‐3‐3, or Chapter 1‐10 RMC 1‐3‐2,  Civil Penalties Code Enforcement, or both, and not by criminal prosecution.  SECTION VI. Subsection 4‐4‐100.D.6.b.i of the Renton Municipal Code is amended as  shown below. All other provisions in 4‐4‐100.D.6.b remain in effect and unchanged.  i. Timing and Responsibility for Removal: Upon the closure and  vacation of a business or activity, the owner of said business or activity shall  immediately remove all signs relating to said business and activity. If the owner of  said business or activity fails to remove said signs, then the owner of the property  upon which said signs are located shall remove said signs within thirty (30) days of  said closure and vacation of premises. If the owner of the property fails to remove  the signs within the designated time limit, then the Building Official may upon due  notice enforce civil penalty regulations per the code pursuant to Chapter 1‐10  RMC 1‐3‐2. Prior to the end of the thirty (30) day time period or time period  established upon notice by the City pursuant to enforcement of civil penalty  regulations, a new tenant or the property owner may request utilization of  existing signs or sign structures as regulated in paragraphs ii through iv of this  subsection.  SECTION VII. Subsection 4‐4‐100.J.4.c of the Renton Municipal Code is amended as  shown below. All other provisions in 4‐4‐100.J.4 remain in effect and unchanged.  AGENDA ITEM #5. b) ORDINANCE NO. ________  24  c. Removal Required: Each political sign shall be removed within  fourteen (14) days following an election, by the candidate, candidate’s  representative or proposition sponsor except that the successful candidates of a  primary election may keep their signs on display until fourteen (14) days after the  general election, at which time they shall be promptly removed. After fourteen  (14) days the City may pick up and dispose of remaining signs. Violation or failure  to comply with the provisions of this section shall subject the offender to Chapter  1‐10 RMC 1‐3‐2, Code Enforcement and Penalties.  SECTION VIII. Subsection 4‐4‐130.J.1 of the Renton Municipal Code is amended as shown  below. All other provisions in 4‐4‐130.J remain in effect and unchanged.  1. Penalties: Penalties for any violation of any of the provisions of this  Section shall be in accordance with Chapter 1‐10 RMC 1‐3‐2, Code Enforcement  and Penalties. In a prosecution under this Section, each tree removed, damaged  or destroyed will constitute a separate violation, and the monetary penalty for  each violation shall be no less than the minimum penalty, and no greater than the  maximum penalty of in accordance with RMC 1‐3‐2P 1‐10‐7, Penalties Failure to  Comply and the Renton Municipal Code.  SECTION IX. Subsections 4‐5‐060.M.5 and 4‐5‐060.M.6 of the Renton Municipal Code  are amended as shown below. All other provisions in 4‐5‐060.M remain in effect and unchanged.  5. 113.5 Unlawful continuance. Any person who shall continue any work  in or about the structure after having been served with a stop work order, except  AGENDA ITEM #5. b) ORDINANCE NO. ________  25  such work as that person is directed to perform to remove a violation or unsafe  condition, shall be subject to penalties as prescribed by Chapter 1‐10 RMC 1‐3‐2.  6. 113.6 Enforcement. Enforcement of the Construction Codes and the  Construction Administrative Code shall be in conformance with the procedures  set forth in Chapter 1‐10 RMC 1‐3‐2.  SECTION X. Subsections 4‐5‐060.N.1 and 4‐5‐060.N.2 of the Renton Municipal Code  are amended as shown below. All other provisions in 4‐5‐060.N remain in effect and unchanged.  1. 114.1 Notice to person responsible. Whenever the code official  determines that there has been a violation of this code or has grounds to believe  that a violation has occurred, notice shall be given in the manner prescribed in  RMC 4‐5‐060.G.2, 107.2 Construction documents, as amended and the applicable  provisions of the Chapter 1‐10 RMC 1‐3‐2, Civil Penalties Code Enforcement.   2. 114.2 Form. Such notice prescribed in RMC 4‐5‐060.G.1, 107.1 Submittal  documents, shall be in accordance with Chapter 1‐10 RMC 1‐3‐2. In addition to  the information required by Chapter 1‐10 RMC 1‐3‐2, the notice and order shall  contain:  a. A statement that the building official has found the building to be  dangerous with a brief and concise description of the conditions found to render  the building dangerous under the provisions of RMC 4‐5‐060.H, Section 108 –  Temporary Structures and Uses, of this code.  AGENDA ITEM #5. b) ORDINANCE NO. ________  26  b. Statements advising that if any required repair or demolition work  (without vacation being also required) is not commenced within the time  specified, the building official:  i. Will order the building vacated and posted to prevent further  occupancy until the work is completed; and  ii. May proceed to cause to be done and charge the costs thereof  against the property or its owner.  SECTION XI. Subsection 4‐5‐060.O.3 and 4‐5‐060.O.5 of the Renton Municipal Code are  amended as shown below. All other provisions in 4‐5‐060.O remain in effect and unchanged.  3. 115.3 Notice. Whenever the code official has closed a structure or  locked out equipment under the provisions of this section, notice shall be posted  in a conspicuous place in, on or about the structure or equipment affected by such  notice and served on the owner or the person or persons responsible for the  structure or equipment in accordance with Chapter 1‐10 RMC 1‐3‐2. The notice  shall be in the form prescribed in RMC 4‐5‐060.G.2, 107.2 Construction  documents, as amended. Every notice to vacate shall be issued, served and posted  as an order to cease activity under RMC 1‐3‐2.C 1‐10‐2.L.  5. 115.5 Placard removal. The code official shall remove the placard  posted in accordance with the provisions of RMC 4‐5‐060.H, Section 108 –  Temporary Structures and Uses, whenever the defect or defects upon which the  action was based have been eliminated. Any person who defaces or removes the  AGENDA ITEM #5. b) ORDINANCE NO. ________  27  placard without the approval of the code official shall be subject to the penalties  set forth in Chapter 1‐10 RMC 1‐3‐2.  SECTION XII. Subsections 4‐5‐130.B.2 and 4‐5‐130.B.3 of the Renton Municipal Code are  amended as shown below. All other provisions in 4‐5‐130.B remain in effect and unchanged.  2. Subsection 301.3, Vacant structures and land, of the 2018 Edition of the  IPMC, is deleted in its entirety and replaced by the following:  301.3 Vacant buildings: All vacant buildings and premises thereof must  comply with this Code. Vacant buildings shall be maintained in a clean, safe, secure  and sanitary condition provided herein so as not to cause a blighting problem or  otherwise adversely affect the public health, safety, or quality of life.  301.3.1 Appearance: All vacant buildings must appear to be occupied,  or appear able to be occupied with little or no repairs.  301.3.2 Security: All vacant buildings must be secured against outside  entry at all times. Security shall be by the normal building amenities such as  windows and doors having adequate strength to resist intrusion. All doors and  windows must remain locked. There shall be at least one operable door into every  building and into each housing unit. Exterior walls and roofs must remain intact  without holes.  301.3.2.1 Architectural (cosmetic) structural panels: Architectural  structural panels may be used to secure windows, doors, and other openings  provided they are cut to fit the opening and match the characteristics of the  building. Architectural panels may be of exterior grade finished plywood or  AGENDA ITEM #5. b) ORDINANCE NO. ________  28  Medium Density Overlaid plywood (MDO) that is painted to match the building  exterior or covered with a reflective material such as plexi‐glass.  Exception: Untreated plywood or similar structural panels may be  used to secure windows, doors and other openings for a maximum period of thirty  (30) days.  301.3.2.2 Security fences: Temporary construction fencing may be  used for a maximum period of thirty (30) days as a method to secure a building  from entry.  301.3.3 Weather protection: The exterior roofing and siding shall  be maintained as required in section 304.  301.3.4 Fire Safety:  301.3.4.1 Fire protection systems: All fire suppression and  alarms systems shall be maintained in a working condition and inspected as  required by the Fire Department.  301.3.4.2 Flammable liquids: No vacant building or premises or  portion thereof shall be used for the storage of flammable liquids or other  materials that constitute a safety or fire hazard.  301.3.4.3 Combustible materials: All debris, combustible  materials, litter and garbage shall be removed from vacant buildings, their  accessory buildings and adjoining yard areas. The building and premises shall be  maintained free from such items.  AGENDA ITEM #5. b) ORDINANCE NO. ________  29  301.3.4.4 Fire inspections: Periodic Fire Department  inspections may be required at intervals set forth by the Fire Chief.  301.3.5 Plumbing fixtures: Plumbing fixtures connected to an  approved water system, an approved sewage system, or an approved natural gas  utility system shall be installed in accordance with applicable codes and be  maintained in sound condition and good repair or removed and the service  terminated in the manner prescribed by applicable codes.  301.3.5.1 Freeze protection: The building’s water systems shall  be protected from freezing.  301.3.6 Electrical: Electrical service lines, wiring, outlets or fixtures  not installed or maintained in accordance with applicable codes shall be repaired,  removed or the electrical services terminated to the building in accordance with  applicable codes.  301.3.7 Heating: Heating facilities or heating equipment in vacant  buildings shall be removed, rendered inoperable, or maintained in accordance  with applicable codes.  301.3.8 Interior floors: If a hole in a floor presents a hazard, the  hole shall be covered and secured with three‐quarter inch (3/4") plywood, or a  material of equivalent strength, cut to overlap the hole on all sides by at least six  inches (6").  301.3.9 Termination of utilities: The code official may, by written  notice to the owner and to the appropriate water, electricity or gas utility, request  AGENDA ITEM #5. b) ORDINANCE NO. ________  30  that water, electricity, or gas service to a vacant building be terminated or  disconnected.  301.3.9.1 Restoration of service: If water, electricity, or gas  service has been terminated or disconnected pursuant to section 301.3.9, no one  except the utility may take any action to restore the service, including an owner  or other private party requesting restoration of service until written notification is  given by the code official that service may be restored.  301.3.10 Notice to person responsible: The code official may  inspect the building and premises whenever the code official has reason to believe  that a building is vacant, if there is a present danger, to exercise the City’s  community caretaking function, or where otherwise authorized by law. If the code  official determines that a vacant building violates any provision of this section, the  code official shall notify in writing the owner of the building or real property upon  which the building is located, or other person responsible, of the violations and  required corrections and shall be given a time frame to comply.  301.3.10.1 Alternate requirements: The requirements and  time frames of this section may be modified under an approved Plan of Action.  Within thirty (30) days of notification that a building or real property upon which  the building is located is in violation of this section, an owner may submit a written  Plan of Action for the code official to review and approve if found acceptable. A  Plan of Action may allow:  1) Extended use of non‐architectural panels.  AGENDA ITEM #5. b) ORDINANCE NO. ________  31  2) Extended use of temporary security fencing.  3) Extended time before the demolition of a building is  required.  4) For substandard conditions to exist for a specific period of  time, provided the building is secured in an approved manner. When considering  a Plan of Action, the code official shall take into consideration the magnitude of  the violation and the impact to the neighborhood.  301.3.11 Enforcement: Violations of this section shall be enforced  according to the provisions and procedures of Chapter 1‐10 RMC 1‐3‐2 and  subject to the monetary penalties contained therein.  301.3.11.1 Abatement: A building or structure accessory  thereto that remains vacant and open to entry after the required compliance date  is found and declared to be a public nuisance. The code official is hereby  authorized to summarily abate the violation by closing the building to  unauthorized entry. The costs of abatement shall be a lien against the real  property and may be collected from the owner in the manner provided by law.  301.3.11.2 Unsafe buildings and equipment: Any vacant  building or equipment therein declared unsafe is subject to the provisions of  RMC 4‐5‐060 and the demolition provisions of RMC 4‐5‐060.  3. Section 302.4, Weeds, of the 2018 Edition of the IPMC, is amended to  read as follows:  AGENDA ITEM #5. b) ORDINANCE NO. ________  32  Weeds: All premises and exterior property shall be maintained free from  weeds or plant growth in excess of twelve inches (12") in height on developed  property or twenty‐four inches (24") in height on vacant land. All noxious weeds  shall be prohibited. Weeds shall be defined as all grasses, annual plants and  vegetation, other than trees or shrubs; provided, however, this term shall not  include cultivated flowers and gardens.  Upon failure of the owner or agent having charge of a property to cut and  destroy weeds after service of a notice of violation, they shall be subject to the  provisions of Chapter 1‐10 RMC 1‐3‐2, Code Enforcement.  SECTION XIII. Subsection 4‐6‐030.S of the Renton Municipal Code is amended as follows:  S. VIOLATIONS OF THIS SECTION AND PENALTIES:  A violation of any of the provisions of this Section shall be a civil infraction  pursuant to Chapter 1‐10 RMC 1‐3‐2. See also RMC 4‐6‐110.  SECTION XIV. Subsection 4‐6‐090.I of the Renton Municipal Code is amended as follows:  I. VIOLATIONS OF THIS SECTION AND PENALTIES:  Unless otherwise specified, violations of this Section are code violations  subject to Chapter 1‐10 RMC 1‐3‐2, as it exists or may be amended.  SECTION XV. Section 5‐12‐30 of the Renton Municipal Code is amended as follows:  5‐12‐30 CIVIL PENALTY:  Any person who violates any provision of this Chapter, except the conduct  standards of Sections 5‐12‐24 and 5‐12‐25, shall be subject to a civil penalty in an  amount not to exceed one thousand dollars ($1,000.00) per violation, to be  AGENDA ITEM #5. b) ORDINANCE NO. ________  33  directly assessed by the Director. The Director, in a reasonable manner, may vary  the amount of the penalty assessed to consider the appropriateness of the penalty  to the size of the business of the violator, the gravity of the violation, the number  of past and present violations committed, and the good faith of the violator in  attempting to achieve compliance after notification of the violation. All civil  penalties assessed will be enforced and collected in accordance with the  procedures specified in Chapter 1‐10 RMC Section 1‐3‐2.  SECTION XVI. Subsections 6‐27‐7.C and 6‐27‐7.D of the Renton Municipal Code are  amended as shown below. All other provisions in 6‐27‐70 remain in effect and unchanged.  C.    Any owner of multi‐family housing which allows an accumulation of three  (3) or more shopping carts upon the multi‐family premises has committed a code  violation punishable according to the terms of Chapter 1‐10 RMC 1‐3‐2. There shall  be an exception for the owner of any multi‐family housing who has sent a letter  to all tenants, on a quarterly basis, advising the tenants to not leave shopping carts  on the premises of the multi‐family property and who has kept a record of such  letters. The owner of the multi‐family housing, to claim this exception, must also  contact the owner of the carts weekly until the carts are removed, and ask that  the carts be retrieved, keeping a record of the date and time of such contact.  D.    Any owner of commercial or industrial property which allows the  accumulation of one or more shopping carts, not maintained as part of the  business, has committed a code violation punishable according to the terms of  Chapter 1‐10 RMC 1‐3‐2. The owner of the commercial or industrial property may  AGENDA ITEM #5. b) ORDINANCE NO. ________  34  claim an exception from this code violation. To claim this exception, the owner  must contact the owner of the carts weekly until the carts are removed and ask  that the carts be retrieved, keeping a record of the date and time of such contact.  SECTION XVII. Section 8‐7‐5 of the Renton Municipal Code is amended as follows:  8‐7‐5 PENALTIES FOR VIOLATION:  Except as otherwise provided, any violation of this Chapter shall be a civil violation  subject to Chapter 1‐10 RMC 1‐3‐2. The penalties set forth herein shall not be  deemed exclusive; the City may obtain an injunction against such violation from  the Superior Court of King County. Any ordinance of the City inconsistent with any  portions of this Chapter is repealed except that any ordinance defining noise as a  nuisance shall remain in full force and effect.  SECTION XVIII. Section 9‐10‐1 of the Renton Municipal Code is amended as follows:  9‐10‐1 PERMISSION REQUIRED:  It shall be unlawful for any person, firm, corporation or association to construct,  cut up, dig up, undermine, break, excavate, tunnel or in any way disturb or  obstruct any street, alley or any street pavement, street curb, sidewalk, driveway  or improvement in the City without first having obtained written permission as  herein provided; provided, however, that in case of an emergency occurring  outside the regular office hours whenever an immediate excavation may be  necessary for the protection of life or private property, such matter shall be  reported immediately to the Department of Community and Economic  Development of the City, who may thereupon grant permission to make the  AGENDA ITEM #5. b) ORDINANCE NO. ________  35  necessary excavation upon the express condition that an application for a permit  be made in the manner herein provided, on or before noon of the next following  business day. Any violation of this Section shall be governed by Chapter 1‐10 RMC  1‐3‐2.  SECTION XIX. Subsection 10‐12‐28.I of the Renton Municipal Code is amended as  follows:  I.    Violation – Penalty: Any person violating the provisions of this Section shall  be guilty of a traffic infraction and shall be punished pursuant to Chapter 1‐10  RMC 1-3‐2, exclusive of any statutory assessments, provided, conduct that  constitutes a criminal traffic offense shall be charged as such and is subject to the  maximum penalties allowed for such offenses.  SECTION XX. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION XXI. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordinance’s title.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021.                         Jason A. Seth, City Clerk    AGENDA ITEM #5. b) ORDINANCE NO. ________  36  APPROVED BY THE MAYOR this _______ day of _____________________, 2021.                         Armondo Pavone, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2165:8/16/21    AGENDA ITEM #5. b) AB - 2970 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: CAG-19-288, Change Order #3 – KPG RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Askren/ Lynne Hiemer, Interim Director/ Secretary EXT.: Amanda 253-951-4147/ Lynne 206-399-6454 FISCAL IMPACT SUMMARY: Add to consultant services budget in the amount of $48,728.00 SUMMARY OF ACTION: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant contract CAG-19-288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant support services in the amount of $48,728.00? EXHIBITS: A. KPG CO3 Streetscape Phase I B. KPG CO3 IP C. Legal approval KPG CO3 Streetscape Phase I STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant contract CAG -19- 288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant support services in the amount of $48,728.00. AGENDA ITEM #5. c) M E M O R A N D U M DATE:October 15, 2021 TO:Randy Corman, Council President Members of the Renton City Council VIA:Armondo Pavone, Mayor FROM:Amanda Askren, Acting Director Economic Development STAFF CONTACT:Lynne Hiemer, Admin Secretary for Economic Development s SUBJECT: Downtown Streetscape Project, Phase I / KPG Consultant Agreement CAG-19-288, Supplemental Agreement No. 3 ISSUE: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant contract CAG-19- 288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant support services in the amount of $48,728.00? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant contract CAG-19-288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant support services in the amount of $48,728.00. BACKGROUND: The purpose of this supplement is to add scope of work and budget to the contract for additional consultant support services, and to extend the contract expiration date to December 31, 2021. Funding from King County CDBG / Project No. C19352 AGENDA ITEM #5. c) City of Renton KPG,P.S. October 1,2019 KPG, P.S. is currently performing Construction Management Services for the project. This Supplement will cover construction management services to account for the prolonged suspension of work and project delays that has occurred. Completion Date extended to December 31,2021 Add construction services budget of $48,728.00 for a new contract total of: Original Contract ($294,216) + Supp 1 ($99,946) + Supp 2 ($28,120) + Supp 3 ($48,728) = $471,010 3 KPG, P.S. 3131 Elliot Ave. Suite 400 Seattle, WA 98121 206.286.1640 KPG PN 19052 October 1,2019 Decmber 31,2021 Downtown Core StreetscapeEngineering Services $471,010 KPG, P.S. is currently performing Construction Management Services for the project. This Supplement will cover construction management services to account for the prolonged suspension of work and project delays that has occurred. Olivia Paraschiv CAG-19-288 CAG-19-288 AGENDA ITEM #5. c) City of Renton Downtown Core Streetscape Engineering Services KPG Project Number: 19052 October 4, 2021 Page 1 of 2 EXHIBIT A CITY OF RENTON DOWNTOWN CORE STREETSCAPE ENGINEERING SERVICES CAG 19-288 SCOPE OF WORK SUPPLEMENT #3 October 4, 2021 A. PROJECT BACKGROUND / DESCRIPTION KPG, P.S. is currently performing Construction Management Services for the project. This Supplement will cover construction management services to account for the prolonged suspension of work and project delays that has occurred. The contract completion date will be extended to December 31, 2021. AGENDA ITEM #5. c) PRIME CONSULTANT COST COMPUTATIONS Client: City of Renton Project: Downtown Core Streetscape Engineering Services KPG PROJECT NUMBER: 19052 Supplement #3 DATE: October 4, 2021 Senior Engineer Resident Engineer Document Control Specialist Construction Technician Senior Admin 187 125 112 83 103 Hours Fee Project Management and Administrative Services 8 8 824.00$ Review Plans and Specs 0 -$ Prepare ROM 0 -$ Construction Management Office Support 20 80 150 32 282 33,196.00$ Construction Management Project Closeout 4 40 80 124 14,708.00$ 24 120 230 32 8 414 48,728.00$ 24 120 230 32 8 414 48,728.00$ Material Testing Service -$ Chudgar Engineering Company (Structural Engineering)-$ -$ -$ -$ Mileage at current IRS rate -$ Reproduction Allowance -$ -$ 48,728.00$ Total Subconsultant Expense Reimbursable Direct Non-Salary Costs Task No. Labor Hour Estimate Task Total Task Description Administrative Charge (5%) Subtotal Total Labor Hours and Fee WE 10 - CONSTRUCTION SERVICES Subconsultants Total Reimbursable Expense Total Estimated Budget Total Hours and Labor Fee Estimate by Task Page 2 of 2 AGENDA ITEM #5. c) AB - 2971 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: CAG-20-143, Change Order #3 – RW Scott RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Askren/ Lynne Hiemer, Interim Director/ Secretary EXT.: Amanda 253-951-4147/ Lynne 206-399-6454 FISCAL IMPACT SUMMARY: Add to construction budget in the amount of $68,435.14. SUMMARY OF ACTION: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction contract CAG-20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for additional construction support services in the amo unt of $68,435.14? EXHIBITS: A. RW Scott CO3 Streetscape Phase I B. RW Scott CO3 IP C. Legal Approval RW Scott CO3 Streetscape Phase I STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction contract CAG- 20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for additional construction support services in the amount of $68,435.14. AGENDA ITEM #5. d) M E M O R A N D U M DATE:October 15, 2021 TO:Randy Corman, Council President Members of the Renton City Council VIA:Armondo Pavone, Mayor FROM:Amanda Askren, Acting Director Economic Development STAFF CONTACT:Lynne Hiemer, Admin Secretary for Economic Development SUBJECT: Downtown Streetscape Project, Phase I / RW Scott Construction Agreement CAG-20-143, Supplemental Agreement No. 3 ISSUE: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction contract CAG-20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for additional construction support services in the amount of $68,435.14? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction contract CAG-20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for additional construction support services in the amount of $68,435.14. BACKGROUND: The purpose of this supplement is to add scope of work and budget to the contract for additional construction support services. Funding from King County CDBG / Project No. C19352 AGENDA ITEM #5. d) 3 Project Number:CAG-20-143 Project Owner:City of Renton Project Name:Renton Downtown Core Streetscapes Phase 1 Change Order Number:003 Prime Contractor:RW Scott Subcontractor:TSI and Mill Plain Electric Ordered by the Engineer under the terms of section 1-04.4 of the Standard Specification Change proposed by Contractor Surety Consent (if required) Attorney in Fact Date Original Contract Amount Current Contract Amount Estimated Net Change this Order Estimated Contract Total After Change Original Contract Duration 50 Working Days Current Contract Duration 58 Working Days Additional Days This Order 0 Working Days Proposed Contract Duration 58 Working Days Approval Recommended Approved Approval Recommended Approved Project Engineer - Rick Hall, KPG Contractor - Ryan Burks, RW Scott Date Date Approval Recommended Approved Other Approval When Required Project Owner - , City of Renton Signature Date Date Representing Page 1 of 3 $839,369.50 $850,725.36 $68,435.14 $919,160.50 Change Order AGENDA ITEM #5. d) 3 Background: Reason/Justification for Change: Description of Change: Contract Items Added/Deducted: 1 Add 68435.14$68,435.14 New Items Added: $68,435.14 This change order does not guarantee payment or directly pay the contractor. This change order only adds funds to the project to balance the bid items relating to Force Account. You are ordered to perform the following described work upon receipt of an approved copy of this change order: This change order is to cover the overage on contract work performed and tracked as Force Account for Bid Item 1 Minor Change and Bid Item 47 Resolution of Utility Conflicts. These two bid items combined for a total of $90,872.35. Original contract estimate for Bid Item # Minor Change was $5,000.00 and Bid Item #47 Resolution of Utility Conflicts also had an estimate of $5,000.00 planned in the contract amount. This results in a balance of $80,872.35 in overages of required FA work creating a negative remaining contract balance for remaining work. The Force Account worked and tracked as force account for Pay Estimate #5 includes: FA #24 = $2,287.72, FA #25 =$2,543.53, FA #26 = $6156.16, and FA #27=$1,381.05, for concrete work for grade break, added work for concrete curb and gutter, and sidewalk, FA #28 = $12,788.61 for purchasing, and watering plant baskets by contractor, as requested by City of Renton, FA #29 = $12,403.11 for fence railing around tree pits as requested by the City of Renton, FA #30 = $4,263.81 for electrical changes including updates to existing power source for luminaires, kiosks which entailed PSE permits, new wiring, new junction box, FA #31 = $1,572.03 for Skirting around the Pedestrian Kiosk as requested by City of Renton, FA #32 = $1,594.88 for PSE cutover, FA #33 = $1,889.54 for installation of new trench drain, FA #34 = $1,120..00 for remobilization fee for replacement of concrete sidewalk as requested by City, FA #35 = $217.58 and FA #36 = $165.16 for adjustments to labor markup on FA's 1-23 for increase from 29% to 31% mark-up per WSDOT 2020 Standard Specifications. These force accounts ($48,218.20) plus remaining bid item work ($20,051.78) totals exceed the current contract amount by $68,435.14 Change Order #03 will add **$68,435.14** to the current contract amount enabling the City to make full payment to the contractor for final Pay Estimate #5. Change Order Page 2 of 3 Change Order #03 Added dollars to enable payment for contract work as completed. CO 3 -01 Adjustment for dollars over current contract AGENDA ITEM #5. d) 3 Measurement: Measurement for New Item #C03-01 will be per LS . Payment: SUMMARY OF QUANTITIES Existing Bid Item Adjustments Item No. Description Unit Qty. Unit Price Amount Change Order Items Item No. Description Unit Qty. Unit Price Amount LS 1 Payment for all work associated with the tasks described above shall be made under new items at unit prices as detailed in the summary of quantities below, and will be full compensation for all costs associated with labor, equipment, incidental material, haul, tools, incidentals, subcontractor and service provider mark-up, overhead and profit required to furnish, install, and successfully complete all work for the above-described tasks. Change Order Page 3 of 3 Subtotal Existing Items: $0.00 CO 3-01 Adjustment for amount over contract 68,435.14$ $0.00 SUBTOTAL CHANGE ORDER AMOUNT: WSST (%): TOTAL CHANGE ORDER AMOUNT: $68,435.14 $68,435.14 $68,435.14 Subtotal Change Order Items: 68,435.14$ AGENDA ITEM #5. d) AB - 2975 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: Washington State Department of Transportation 2021-2023 Transportation Demand Management Implementation Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Dan Hasty, Transportation Planner EXT.: 7217 FISCAL IMPACT SUMMARY: The Washington State Department of Transportation’s (WSDOT) Transportation Demand Management Implementation Agreement provides state funding to the city’s Commute Trip Reduction Program (CTR) which is associated with the statewide Commute Trip Reduction Program. The agreement allows the city to bill WSDOT for reimbursement for associated work as described in the WSDOT approved “Administrative Work Plan.” The term of the agreement is July 1, 2019 to June 30, 2023. The total budgeted amount is $162,542. Since this agreement spans over two biennium budget cycles for the Washington Sta te Legislature, the agreement is for $81,271, which reflects half of the funds are appropriated in the 2021 -2023 biennium budget. No remaining funds are appropriated in the 2022-2023 biennium, funds could be added to the agreement by written amendment. SUMMARY OF ACTION: Entering into the Transportation Demand Management Implementation Agreement allows the city to implement a program that is in accordance with the state law to monitor Renton employers with Commute Trip Reduction (CTR) affected worksites. This law was enacted as part of the Washington State Clean Air Act which provides measures to improve air quality and manage congestion by encouraging the use of alternatives to single occupancy vehicle commuting through the use of incentives to employees at businesses wit h 100 or more employees arriving at work between 6:00 a.m. and 9:00 a.m. Funding provided by the state covers the expenses to implement state and local CTR laws. EXHIBITS: A. Transportation Demand Management Implementation Agreement B. Work Plan STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the 2-year Transportation Demand Management Implementation Agreement with WSDOT that provides a cost reimbursement to the city of $81,271. AGENDA ITEM #5. e) WSDOT Contact:Monica Ghosh 206-464-1191 GhoshMo@wsdot.wa.gov Agreement Number Contractor: Term of Project UPIN Vendor #Contact:John Hasty 425-430-7321 Current Funds Projected Funds $ 81,271 81,271$-$ Budget: Transportation Demand Management Implementation Agreement PTD0441 July 1, 2021 through June 30, 2023 WHEREAS, RCW 70.94.521 through RCW 70.94.555 establishes the state’s leadership role, and the requirements and parameters to reduce traffic congestion, fuel use, and air pollution through commute trip reduction programs, including transportation demand management programs for growth and transportation efficiency centers (“GTEC”) in Washington State; and Current Funds reflect total funding appropriated by the Washington State Legislature for the Project in the 2021-2023 biennium. PTTD015 SW00122000 0 THIS AGREEMENT, entered into by the Washington State Department of Transportation, hereinafter “WSDOT,” and the Contractor identified above, hereinafter the “CONTRACTOR,” individually the “PARTY” and collectively the “PARTIES.” WHEREAS, the State of Washington in its Sessions Laws of 2021, Chapter 333 Section 220 authorizes funding for Public Transportation Programs and other special proviso funding as identified in the budget through its 2021-2023 biennial appropriations to WSDOT; and NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: City of Renton 1055 South Grady Way Renton, WA 98055 81,271$ Scope of Work: The CONTRACTOR agrees to provide Transportation Demand Management (TDM) services, primarily used to support local Commute Trip Reduction (CTR) programs associated with the Statewide Commute Trip Reduction Program, including: 1) Development and submission of an Administrative Work Plan by the end of the first quarter of this AGREEMENT that must be approved by WSDOT in writing; and 2) Implementation of the strategies and production of the deliverables outlined in the WSDOT-approved Administrative Work Plan in order to implement a CTR program. The Administrative Work Plan shall be incorporated as an amendment to this AGREEMENT. Total Project Cost SCOPE OF WORK AND BUDGET Total Current & Projected Funds $81,271 Funds Commute Trip Reduction City of Renton PTD0441 Page 1 of 9 AGENDA ITEM #5. e) Section 1 Purpose of Agreement A. The purpose of this AGREEMENT is for WSDOT to provide funding to the CONTRACTOR to be used solely for activities undertaken to fulfill the requirements of RCW 70.94.521 through RCW 70.94.555, hereinafter known as the “Project.” B. If this AGREEMENT is used as match for any other related projects with federal funds, in addition to the requirements of Sections 1 through 30 of this AGREEMENT, the CONTRACTOR must assume full responsibility for complying with all federal rules and regulations consistent with the requirements imposed by use of the federal funds on any such related project(s), including but not limited to Title 23 of the U.S. Code, Highways, as applicable, the regulations issued pursuant thereto, 2 CFR Part 200, and 2 CFR Part 1201. The CONTRACTOR must also assume full responsibility for compliance with Federal Highway Administration’s (FHWA) Required Contract Provisions Federal-Aid Construction Contracts, FHWA 1273, which may be found here, https://www.fhwa.dot.gov/construction/cqit/form1273.cfm, and any amendments/revisions thereto; and/or the Federal Transit Administration Master Agreement 23, which may be found here,https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/fta-grant- agreements. Section 2 Scope of Work The CONTRACTOR agrees to perform all designated tasks of the Project under this AGREEMENT as described in “Scope of Work and Budget”. Section 3 Term of Project The CONTRACTOR shall commence, perform and complete the Project within the time defined in the caption space header above titled “Term of Project” of this AGREEMENT regardless of the date of execution of this AGREEMENT, unless terminated as provided herein. The caption space header above entitled’ “Term of Project” and all caption space headers above are by this reference incorporated into this AGREEMENT as if fully set forth herein. Section 4 Project Costs The total reimbursable cost to accomplish the Project shall not exceed the “Current Funds” detailed in the “Scope of Work and Budget”. The CONTRACTOR agrees to expend eligible “State Funds” together with any “Contractor Funds” identified above in the “Scope of Work and Budget” table. If at any time the CONTRACTOR becomes aware that the cost that it expects to incur in the performance of this AGREEMENT will differ from the amount indicated in the “Scope of Work and Budget” table above, the CONTRACTOR shall notify WSDOT in writing within thirty (30) business days of making that determination. Section 5 Reimbursement and Payment A. Payment will be made by WSDOT on a reimbursable basis for actual costs and expenditures incurred, while performing eligible direct and related indirect Project work during the Project period. Payment is subject to the submission to and approval by WSDOT of properly prepared invoices that substantiate the costs and expenses submitted by CONTRACTOR for reimbursement. Failure to send in progress reports and financial information as required in Section 11 –Reports may delay payment. The CONTRACTOR shall submit an invoice detailing and supporting the costs incurred. Such invoices may be submitted no more than once per month and no less than once per year, during the course of this AGREEMENT. If approved by WSDOT, properly prepared invoices shall be paid by WSDOT within thirty (30) days of receipt of the invoice. City of Renton PTD0441 Page 2 of 9 AGENDA ITEM #5. e) B. State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall submit an invoice for completed work in the same state fiscal period in which the work was performed. As defined in RCW 43.88, the state fiscal period starts on July 1 and ends on June 30 the following year. Reimbursement requests must be received by July 15 of each state fiscal period. If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR shall provide an estimate of the expenses to be billed so WSDOT may accrue the expenditures in the proper fiscal period. Any subsequent reimbursement request submitted will be limited to the amount accrued as set forth in this section. Any payment request received after the timeframe prescribed above will not be eligible for reimbursement. Section 6 Administrative Work Plan The CONTRACTOR agrees to submit to WSDOT an administrative work plan by the end of the first quarter of this agreement or when the CONTRACTOR submits its first invoice, whichever is sooner. The administrative work plan will include the following elements: A. The work plan shall identify the deliverables, schedule, expected outcomes, performance measures and strategies associated with this AGREEMENT and other strategies as defined in the approved and locally adopted CTR or GTEC plans. These plans may include, but are not limited to, recruiting new employer worksites, reviewing employer programs and providing site- specific suggestions for improved CTR performance, administering surveys, reviewing program exemption requests, providing employer training, providing incentives, performing promotion and marketing, and providing emergency ride home and other commuter services. B. The administrative work plan may be amended based on mutual written agreement between the WSDOT Project Manager and the CONTRACTOR. Section 7 Survey Coordination The CONTRACTOR agrees to coordinate with WSDOT and its contracting partners for Commute Trip Reduction employer surveys. Section 8 Planning Data The CONTRACTOR agrees to provide WSDOT with updated program goals for affected worksites and jurisdictions as requested. These updates shall be submitted electronically in a format specified by WSDOT. WSDOT may request worksite TDM plans for review. Section 9 Database Updates The CONTRACTOR agrees to provide WSDOT and the CONTRACTOR’s contracting partners with updated lists of affected or participating worksites, employee transportation coordinators, and jurisdiction contacts, as requested. These updates will be submitted in a format specified by WSDOT. Section 10 Use of State Funds for Incentives The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in accordance with incentives guidance that WSDOT shall provide to the CONTRACTOR. Section 11 Reports The CONTRACTOR shall prepare and submit quarterly, annual, and final progress reports pursuant to this agreement and as prescribed in WSDOT’s Transportation Demand Implementation Agreement Guidebook or as requested by WSDOT. Due to Legislative and WSDOT reporting requirements, any required quarterly progress reports shall be submitted for City of Renton PTD0441 Page 3 of 9 AGENDA ITEM #5. e) the duration of the AGREEMENT period regardless of whether the underlying funding sources have been exhausted. Post-grant annual performance reporting may also be required as prescribed in the aforementioned guidebook. Section 12 Funding Distribution The CONTRACTOR may distribute funds to local jurisdictions to include counties, cities, transit agencies, Transportation Management Associations, and Metropolitan Planning Organizations or other eligible organizations authorized to enter into agreements for the purposes of implementing CTR and/or GTEC, plans as applicable, and as authorized by RCW 70.94.544, and by ordinances adopted pursuant to RCW 70.94.527(5). Section 13 Implementation Plans The CONTRACTOR shall incorporate appropriate sections of the “Scope of Work and Budget” and incentives guidance, as well as the approved administrative work plan, in all agreements with eligible contracting partner(s), as necessary, to coordinate the development, implementation, and administration of such CTR and/or GTEC plans, and in compliance with applicable ordinances. Section 14 Coordination with Regional Transportation Planning Organizations (RTPO) The CONTRACTOR shall coordinate the development and implementation of its CTR and/or GTEC plan and programs with the applicable regional transportation planning organization (RTPO). The CONTRACTOR agrees to notify the RTPO of any substantial changes to its plans and programs that could impact the success of the regional CTR plan. The CONTRACTOR agrees to provide information about the progress of its CTR and/or GTEC plan and programs to the RTPO upon request. Section 15 Project Records The CONTRACTOR agrees to establish and maintain accounts for the Project in order to sufficiently and properly reflect all eligible direct and related indirect Project costs incurred in the performance of this AGREEMENT. Such accounts are referred to herein collectively as the "Project Account." All costs claimed against the Project Account must be supported by properly executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in sufficient detail the nature and propriety of the costs claimed. Section 16 Audits, Inspections, and Records Retention WSDOT, the State Auditor, and any of their representatives, shall have full access to and the right to examine, during normal business hours and as often as they deem necessary, all of the CONTRACTOR’s records with respect to all matters covered by this AGREEMENT. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and other matters covered by this AGREEMENT. In order to facilitate any audits and inspections, the CONTRACTOR shall retain all documents, papers, accounting records, and other materials pertaining to this AGREEMENT for six (6) years from the date of completion of the Project or the Project final payment date. However, in case of audit or litigation extending past that six (6) years period, then the CONTRACTOR must retain all records until the audit or litigation is completed. The CONTRACTOR shall be responsible to assure that the CONTRACTOR and any subcontractors of CONTRACTOR comply with the provisions of this section and provide, WSDOT, the State Auditor, and any of their representatives, access to such records within the scope of this AGREEMENT. City of Renton PTD0441 Page 4 of 9 AGENDA ITEM #5. e) Section 17 Agreement Modifications A. Either PARTY may request changes to this AGREEMENT, including changes in the Scope of Project. Such changes that are mutually agreed upon shall be incorporated as written amendments to this AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by authorized representatives of the PARTIES hereto, provided, however, that changes to the project title, UPIN, the contact person of either PARTY, or dollar amount changes that do not affect the project total cost, will not require a written amendment, but will be approved and documented by WSDOT through an administrative revision. WSDOT shall notify the CONTRACTOR of the revision in writing. B. If an increase in funding by the funding source augments the CONTRACTOR’s allocation of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT, providing for an appropriate change in the Scope of Project and/or the Project Cost in order to reflect any such increase in funding. C. If a reduction of funding by the funding source reduces the CONTRACTOR’s allocation of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT providing for an appropriate change in the Scope of Project and/or the Project Cost in order to reflect any such reduction of funding. Section 18 Recapture Provision In the event that the CONTRACTOR fails to expend State Funds in accordance with state law and/or the provisions of this AGREEMENT, WSDOT reserves the right to recapture State Funds in an amount equivalent to the extent of noncompliance. The CONTRACTOR agrees to repay such State Funds under this recapture provision within thirty (30) days of demand. Section 19 Disputes A. If the PARTIES cannot resolve by mutual agreement, a dispute arising from the performance of this AGREEMENT the CONTRACTOR may submit a written detailed description of the dispute to the WSDOT Public Transportation Division’s Statewide Transportation Demand Management Programs Manager or the WSDOT Public Transportation Statewide Transportation Demand Management Programs Manager’s designee who will issue a written decision within ten calendar (10) days of receipt of the written description of the dispute. This decision shall be final and conclusive unless within ten calendar (10) days from the date of CONTRACTOR’s receipt of WSDOT’s written decision, the CONTRACTOR mails or otherwise furnishes a written appeal to the Director of the Public Transportation Division or the Director’s designee. In connection with any such appeal the CONTRACTOR shall be afforded an opportunity to offer material in support of its position. The CONTRACTOR’s appeal shall be decided in writing within thirty (30) days of receipt of the appeal by the Director of the Public Transportation Division or the Director’s designee. The decision shall be binding upon the CONTRACTOR and the CONTRACTOR shall abide by the decision. B. Performance During Dispute. Unless otherwise directed by WSDOT, the CONTRACTOR shall continue performance under this AGREEMENT while matters in dispute are being resolved. City of Renton PTD0441 Page 5 of 9 AGENDA ITEM #5. e) Section 20 Termination A. Termination for Convenience. WSDOT and/or the CONTRACTOR may suspend or terminate this AGREEMENT, in whole or in part, and all or any part of the financial assistance provided herein, at any time by written notice to the other PARTY. WSDOT and the CONTRACTOR shall agree upon the AGREEMENT termination provisions including but not limited to the settlement terms, conditions, and in the case of partial termination the portion to be terminated. Written notification must set forth the reasons for such termination, the effective date, and in case of a partial termination the portion to be terminated. However, if, in the case of partial termination, WSDOT determines that the remaining portion of the award will not accomplish the purposes for which the award was made, WSDOT may terminate the award in its entirety. The PARTIES may terminate this AGREEMENT for convenience for reasons including, but not limited to, the following: 1. The requisite funding becomes unavailable through failure of appropriation or otherwise; 2. WSDOT determines, in its sole discretion, that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds; 3. The CONTRACTOR is prevented from proceeding with the Project as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense; or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources; 4. The CONTRACTOR is prevented from proceeding with the Project by reason of a temporary preliminary, special, or permanent restraining order or injunction of a court of competent jurisdiction where the issuance of such order or injunction is primarily caused by the acts or omissions of persons or agencies other than the CONTRACTOR; or 5. The State Government determines that the purposes of the statute authorizing the Project would not be adequately served by the continuation of financial assistance for the Project; 6. In the case of termination for convenience under subsections A.1-5 above, WSDOT shall reimburse the CONTRACTOR for all costs payable under this AGREEMENT that the CONTRACTOR properly incurred prior to termination. The CONTRACTOR shall promptly submit its claim for reimbursement to WSDOT. If the CONTRACTOR has any property in its possession belonging to WSDOT, the CONTRACTOR will account for the same, and dispose of it in the manner WSDOT directs. B. Termination for Default. WSDOT may suspend or terminate this AGREEMENT for default, in whole or in part, and all or any part of the financial assistance provided herein, at any time by written notice to the CONTRACTOR, if the CONTRACTOR materially breaches or fails to perform any of the requirements of this AGREEMENT, including: 1. Takes any action pertaining to this AGREEMENT without the approval of WSDOT, which under the procedures of this AGREEMENT would have required the approval of WSDOT; 2. Jeopardizes its ability to perform pursuant to this AGREEMENT, United States of America laws, Washington state laws, or local governmental laws under which the CONTRACTOR operates; 3. Fails to make reasonable progress on the Project or other violation of this AGREEMENT that endangers substantial performance of the Project; or 4. Fails to perform in the manner called for in this AGREEMENT or fails, to comply with, or is in violation of, any provision of this AGREEMENT. WSDOT shall serve a notice of termination on the CONTRACTOR setting forth the manner in which the CONTRACTOR is in default hereunder. If it is later determined by WSDOT that the CONTRACTOR had an excusable reason for not performing, such as events which are not the fault of or are beyond the control of the CONTRACTOR, such as a strike, fire or flood, WSDOT may: (a) allow the CONTRACTOR to continue work after setting up a new delivery of performance schedule, or (b) treat the termination as a termination for convenience. City of Renton PTD0441 Page 6 of 9 AGENDA ITEM #5. e) C. WSDOT, in its sole discretion may, in the case of a termination for breach or default, allow the CONTRACTOR ten (10) business days, or such longer period as determined by WSDOT, in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions. If the CONTRACTOR fails to remedy to WSDOT's satisfaction the breach or default within the timeframe and under the conditions set forth in the notice of termination, WSDOT shall have the right to terminate this AGREEMENT without any further obligation to CONTRACTOR. Any such termination for default shall not in any way operate to preclude WSDOT from also pursuing all available remedies against CONTRACTOR and its sureties for said breach or default. D. In the event that WSDOT elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this AGREEMENT, such waiver by WSDOT shall not limit WSDOT's remedies for any succeeding breach of that or of any other term, covenant, or condition of this AGREEMENT. E. Any termination of the AGREEMENT, whether for convenience or for default, that requires the AGREEMENT to be terminated or discontinued before the specified end date set forth in the caption header, “Term of Project”, shall require WSDOT to amend the AGREEMENT to reflect the termination date and reason for termination. Section 21 Forbearance by WSDOT Not a Waiver Any forbearance by WSDOT in exercising any right or remedy hereunder, or otherwise afforded by applicable law, shall not be a waiver of or preclude the exercise of any such right or remedy. Section 22 Waiver In no event shall any WSDOT payment of grant funds to the CONTRACTOR constitute or be construed as a waiver by WSDOT of any CONTRACTOR breach, or default, and shall in no way impair or prejudice any right or remedy available to WSDOT with respect to any breach or default. In no event shall acceptance of any WSDOT payment of grant funds by the CONTRACTOR constitute or be construed as a waiver by CONTRACTOR of any WSDOT breach, or default which shall in no way impair or prejudice any right or remedy available to CONTRACTOR with respect to any breach or default. Section 23 WSDOT Advice The CONTRACTOR bears complete responsibility for the administration and success of the work as it is defined in this AGREEMENT and any amendments thereto. Although the CONTRACTOR may seek the advice of WSDOT, the offering of WSDOT advice shall not modify the CONTRACTOR’s rights and obligations under this AGREEMENT and WSDOT shall not be held liable for any advice offered to the CONTRACTOR. Section 24 Limitation of Liability and Indemnification A. The CONTRACTOR shall indemnify and hold harmless WSDOT, its agents, employees, and officers and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs (hereinafter referred to collectively as “claims”), of whatsoever kind or nature brought against WSDOT arising out of, in connection with or incident to this AGREEMENT and/or the CONTRACTOR’s performance or failure to perform any aspect of this AGREEMENT. This indemnity provision applies to all claims against WSDOT, its agents, employees and officers arising out of, in connection with or incident to the acts or omissions of the CONTRACTOR, its agents, employees and officers. Provided, however, that nothing herein shall require the CONTRACTOR to indemnify and hold harmless or defend the City of Renton PTD0441 Page 7 of 9 AGENDA ITEM #5. e) WSDOT, its agents, employees or officers to the extent that claims are caused by the acts or omissions of the WSDOT, its agents, employees or officers. The indemnification and hold harmless provision shall survive termination of this AGREEMENT. B. The CONTRACTOR shall be deemed an independent contractor for all purposes, and the employees of the CONTRACTOR or its subcontractors and the employees thereof, shall not in any manner be deemed to be the employees of WSDOT. C. The CONTRACTOR specifically assumes potential liability for actions brought by CONTRACTOR’s employees and/or subcontractors and solely for the purposes of this indemnification and defense, the CONTRACTOR specifically waives any immunity under the State Industrial Insurance Law, Title 51 Revised Code of Washington. D. In the event either the CONTRACTOR or WSDOT incurs attorney’s fees, costs or other legal expenses to enforce the provisions of this section of this AGREEMENT against the other PARTY, all such fees, costs and expenses shall be recoverable by the prevailing PARTY. Section 25 Governing Law, Venue, and Process This AGREEMENT shall be construed and enforced in accordance with, and the validity and performance thereof shall be governed by the laws of the State of Washington. In the event that either PARTY deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree that any such action shall be initiated in the Superior Court of the State of Washington situated in Thurston County. Section 26 Compliance with Laws and Regulations The CONTRACTOR agrees to abide by all applicable State laws and regulations, including, but not limited to those concerning employment, equal opportunity employment, nondiscrimination assurances, Project record keeping necessary to evidence AGREEMENT compliance, and retention of all such records. The CONTRACTOR will adhere to all of the nondiscrimination provisions in Chapter 49.60 RCW. The CONTRACTOR will also comply with the Americans with Disabilities Act of 1990 (ADA), Public Law 101-336, including any amendments thereto which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment public accommodations, state and local government services and telecommunication. Section 27 Severability If any covenant or provision of this AGREEMENT shall be adjudged void, such adjudication shall not affect the validity or obligation of performance of any other covenant or provision, or part thereof, that in itself is valid if such remainder conforms to the terms and requirements of applicable law and the intent of this AGREEMENT. No controversy concerning any covenant or provision shall delay the performance of any other covenant or provision except as herein allowed. Section 28 Counterparts This AGREEMENT may be executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONTRACTOR does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements and their supporting materials contained and/or mentioned in such executed counterpart, and does hereby accept State Funds and agrees to all of the terms and conditions thereof. City of Renton PTD0441 Page 8 of 9 AGENDA ITEM #5. e) Section 29 Execution This AGREEMENT is executed by the Director of the Public Transportation Division, State of Washington, Department of Transportation, or the Director's designee, not as an individual incurring personal obligation and liability, but solely by, for, and on behalf of the State of Washington, Department of Transportation, in his/her capacity as Director of the Public Transportation Division. Section 30 Binding Agreement The undersigned acknowledges that they are authorized to execute the AGREEMENT and bind their respective agency(ies) and/or entity(ies) to the obligations set forth herein. IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year last signed below. WASHINGTON STATE DEPARTMENT OF TRANSPORTATION CONTRACTOR Brian Lagerberg, Director Public Transportation Division Authorized Representative Title Print Name Date Date City of Renton PTD0441 Page 9 of 9 AGENDA ITEM #5. e) Commute Trip Reduction (CTR) Administrative Work Plan 2019-2023 Agreement number: PDT0122 Biennial targets: Estimated number of drive-alone trips to reduce to meet 2019-2023 CTR goals: Up to 1,000 drive-alone trips to meet CTR goals Please note that this work plan is a requirement of the CTR agreement with WSDOT. It must be submitted and approved by WSDOT before you will receive state CTR funds. Only those strategies in an approved work plan will be eligible for reimbursement. For each of the major strategies in your work plan, complete the table below. The purpose of the work plan is to provide a strategic overview of your local approach to meet your biennial targets. For each strategy, indicate the estimated budget, the key deliverables, implementation timeline, expected outcomes, potential issues and risks, and the performance measures you will use to determine progress of a strategy. Strategy 1: Keep records current. Review CTR Employer Program submittals and work with employers, the State and King County Metro. Brief description Maintain master files and employer information using both local and state tools and notify affected sites of CTR Program submittal requirements. Review plans, administer approval process and review any extensions and exemptions for compliance. When progress has not been made work with Company’s ETC, and the State, to improve programs and marketing plans. Budget $10,000 Deliverables Employer information up to date; approved plans and/or exemptions as appropriate Timeline Per ordinance Expected outcomes Employer compliance Potential issues and risks Changes to CTR law Performance measures Approved plans Strategy 2: Train all new ETCs to ensure that they have an understanding of the requirements of the law and their responsibilities. Identify and notify potential affected sites and provide training for those new ETC’s. Develop and implement strategies for successful plan implementation. Provide opportunities for training for all designated ETC’s. Brief description Identify and notify potential new sites, consult with new site (assist with identifying ETC, assist with baseline survey and program development), consult with new ETCs at existing sites, provide ETC training opportunities, conduct survey training; offer ETC Network Group meetings, update and maintain CTR information on city website and printed information. Report information to WSDOT as necessary. Note: Training has been done through cooperation with King County Metro in the past, training is now available over AGENDA ITEM #5. e) the web. City of Renton staff will work directly with new ETCs at their request. Budget $6,000 Deliverables Potential site identifications and site notifications; meetings with employers; employer CTR plans, trainings for all new ETC’s and additional training as necessary for all ETC’s Timeline At least twice per year for identification and training opportunities Expected outcomes Employer identification and participation in program with a CTR plan Potential issues and risks Changes to law and requirements Performance measures Identify affected sites and provide assistance, trainings Strategy 3: Ensure ETC’s and program managers have relevant program information and ensure compliance with distribution requirements; provide ETCs with up-to-date, relevant commute information and tools, opportunity to attend network and other meetings, and provide turn-key promotions to assist with reaching targets. Provide communication and promotional opportunities. Brief description Keep current with program activities and share information with employers. Attend state, local and regional meetings. Provide tools to help employers reach targets. Work with network groups; provide assistance, incentives and staffing for events. Promote alternatives to all employers using many methods. Budget $13,000 Deliverables Employer education, marketing tools Timeline ongoing Expected outcomes Enhanced performance by employers Potential issues and risks Changes to CTR law Performance measures Progress toward goals Strategy 4: Target worksites in urban centers and along RapidRide route to actively promote alternatives to drive alone commuting Brief description Analyze survey results for sites, develop strategies to help ETCs communicate and promote program to employees, implement targeted promotions at sites throughout Renton, help ETCs develop marketing plans, help ETCs set up VanShare etc. Budget $2,700 Deliverables Increased awareness and activity along corridors Timeline By early 2014 Expected outcomes Improved survey results Potential issues and risks Lack of participation, economic downturn Performance measures Improve compliance and activities Strategy 5: Focused effort on employment areas that lack fixed route public transportation options. Brief description Renton’s Mayor has personally undertaken outreach to all worksites with a focus on larger worksites. The City is working to improve connections to King County Metro bus service, particularly RapidRide and the connecting services such as Link AGENDA ITEM #5. e) Light Rail, Sounder Commuter Rail and existing bus transit routes will be a major focus of Renton’s outreach and promotional effort in 2017- 2019. Budget $5,600 Deliverables Increased transit ridership Timeline Ongoing through mid-2019 Expected outcomes Discovery of viable alternatives to driving alone Potential issues and risks Cost will be a major factor Performance measures Increased participation in CTR alternatives Strategy 6: Administration of CTR surveys Brief description Send survey notifications, review extensions and exemptions, provide trainings, assistance and analysis. Make recommendations for improvements, meet with company representatives. Budget $10,000 Deliverables Survey results Timeline Biennial Expected outcomes Better understanding of CTR and TDM measures Potential issues and risks Changes to CTR law Performance measures DA and VMT rate, employer compliance Strategy 7: Program administration Brief description General administration required for implementing CTR Plan include management of contracts, programs and policies; manage finances and budget activities, review and approve waivers, exemptions and enforcement if applicable, implement best practices. Work with sites for approvals and compliance, professional training and development, workshops and meetings. Budget $10,000 Deliverables Completed contracts Timeline Through 2015 Expected outcomes Approvals of contracts and activities, training in subject Potential issues and risks Changes to CTR law Performance measures Compliance Strategy 8: Local CTR Plan Update Brief description Attend meetings, travel and work on updating Local CTR Plan Budget $2,472 Deliverables Prepare and update CTR Plan Timeline Through 2015 Expected outcomes Updated CTR Plan Potential issues and risks Non compliance Performance measures PSRC and CTR Board approval Strategy 9: Local CTR Plan Update Brief description Involve CTR sites and other employers in Transit Center Relocation Budget $8,000 Deliverables Many of Renton’s CTR sites are not along existing transit AGENDA ITEM #5. e) corridors. The City will be working closely with employers to improve connections to these areas as part of service realignment that will accompany the move. Timeline Through 2019 Expected outcomes Improved access to transit Potential issues and risks Unmet expectations may result Performance measures Increased transit usage Strategy 10: Transit Center Relocation Brief description Involve CTR sites and other employers in Transit Center Relocation Budget $8,000 Deliverables Many of Renton’s CTR sites are not along existing transit corridors. The City will be working closely with employers to improve connections to these areas as part of service realignment that will accompany the move. Timeline Through 2019 Expected outcomes Improved access to transit Potential issues and risks Unmet expectations may result Performance measures Increased transit usage Strategy 10: Involve CTR worksites in non-motorized transit connection improvements Brief description Involve CTR sites and other employers in transit connection improvements Budget $5500 Deliverables Renton is going to be implementing many trail and bicycle facility improvements in the coming biennium. There will be special outreach made to CTR sites and employment sites as part of this effort. Timeline Through 2019 Expected outcomes Improved access to transit Potential issues and risks Unmet expectations may result Performance measures Increased transit usage Strategy 11: Work directly with Pierce Transit and Community Transit staff to form VanShares to transit hubs in Pierce County Brief description Involve CTR sites and other employers in transit connection improvements Budget $5500 Deliverables Renton, Pierce Transit and Community Transit have been working collaboratively on this effort. Kent, Tukwila and large employers have already expressed interest in expanding and promoting it. Timeline Through 2021 AGENDA ITEM #5. e) Expected outcomes Improved access to transit Potential issues and risks Unmet expectations may result Performance measures Increased transit usage If your organization plans to use other financial resources besides state CTR funds to implement the activities in your administrative work plan, please provide an estimate of how you will use these funds. Source of local funds Total estimated to be spent in 2017-2019 How the funds will be used City of Renton $15,000 Staff time, materials etc for Notification of newly affected sites, Administration of surveys, Training/Networking/Support, Promotion & Marketing, Contract administration planning activities and meetings. Total local funds:$15,000 If your organization plans to disburse any state CTR funds to other organizations to implement the activities in your administrative work plan, please estimate the total amount disbursed for the biennium below. Organization Total estimated to be disbursed in 2017-2019 Purpose of disbursal King County Metro, Wheel Options, other promotions $4,000 Training of ETCs and Renton City staff, promotions Total disbursement:$4,000 AGENDA ITEM #5. e) AB - 2969 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: Interagency Agreement between Washington Traffic Safety Commission and the City of Renton for the Safer Access to Neighborhood Destinations grant project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Vangie Garcia, Transportation Planning and Programming Manager EXT.: 7319 FISCAL IMPACT SUMMARY: Washington Traffic Safety Commission (WTSC) will compensate the city for the Safer Access to Neighborhood Destinations traffic safety project to help prevent future fatal and/or serious injury collisions by increasing public awareness and providing safe driver education for all modes of travel. The WTSC’s contribution costs shall not exceed a maximum amount of $247,397 over two years. The Commission will reimburse the City for actual, eligible costs incurred for work performed. SUMMARY OF ACTION: The city was awarded a $247,397 grant from the Washington Traffic Safety Commission in 2021. This program includes several components focused in two of Renton’s most diverse, lowest-income neighborhoods – Benson/Cascade and Skyway/West Hill. The project will focus on engagement activities geared towards school aged children, young drivers, and adults in order to improve safety and address traffic stress around schools. Using community-based leadership, this project will educate Renton residents in the Wes t Hill and Benson neighborhoods on pedestrian and bicycle laws through community assessment, elementary age Traffic Safety Deputy Academy, high school-age Youth Driver Council, and adult Responsible Driver Advisory Groups with the ultimate goal of increasing positive traffic safety behaviors. The Safer Access to Neighborhood Destinations project is a two-year duration with strategies and objectives aligned to be implemented by Fall 2023. This agreement is to set forth the mutual rights, responsibilities and obligations of the City and the Commission for the implementation of the traffic safety project and implementation. EXHIBITS: A. Interagency Agreement B. Grant Application C. Grant Confirmation E-mail STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Interagency Agreement with Washington Traffic Safety Commission for the obligation of grant funding for the Safer Access to Neighborhood Destinations traffic safety project. AGENDA ITEM #5. f) Interagency Agreement-2022-AG-4309-Renton Safer Access to Neighborhood Destinations INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND City of Renton THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as “WTSC,” and City of Renton, hereinafter referred to as “SUB-RECIPIENT.” NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows: 1. PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding, provided by the United States Department of Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under the Assistance Listing/Catalog of Federal Domestic Assistance (CFDA) # 20.616, for traffic safety grant project 2022-AG-4309-Renton Safer Access to Neighborhood Destinations. 2. PERIOD OF PERFORMANCE The period of performance of this Agreement shall commence upon the date of execution by both parties, but not earlier than October 1, 2021. The maximum length of this grant is intended to be 2 years. Funding beyond the first year is contingent on availability of funding and satisfactory performance of the Sub-Recipient. and remain in effect until September 30, 2022 unless terminated sooner, as provided herein. 3. STATEMENT OF WORK The SUB-RECIPIENT shall carry out the provisions of the traffic safety project described here as the Statement of Work (SOW). If the SUB-RECIPIENT is unable to fulfill the SOW in any manner on this project, the SUB-RECIPIENT must contact the WTSC program manager immediately and discuss a potential amendment. All Federal and State regulations will apply. 3.1 SCOPE OF WORK 3.1.1 Problem ID and/or Opportunity Over the past five (5) years, there are almost four (4) times more locations of distracted driving collisions than the number of page 1 of 16 AGENDA ITEM #5. f) fatal/serious injury collisions. A reduction in distracted driving may help prevent future fatal and/or serious injury collisions. Increasing public awareness of the significance of speed on pedestrian and bicyclist injury severity and providing safe driver education improve safety for all modes of travel by affecting traveler behavior. Community Planning Areas are neighborhoods that share community identity, schools, existing infrastructure, physical features, service areas, districts, access to and from the community, and/or data collection units. The schools in the West Hill and Benson community planning areas have the highest rates of low-income students. These neighborhoods also have percentages higher than the city-wide average of the population at or below twice (2x) the poverty level (“working poor), cost burdened households, seniors with a disability, and households without a vehicle available. The West Hill and Benson areas have location clusters of fatal and serious injury crashes in the last 5 years. The campaigns will be designed to consider existing barriers to public engagement and help build a relationship of trust in the neighborhood. 3.1.2 Project Goal Using community-based leadership, this project will educate Renton residents in the West Hill and Benson neighborhoods on pedestrian and bicycle laws through community assessment, elementary-age Traffic Safety Deputy Academy, high-school-aged Youth Driver Councils and adult Responsible Driver Advisory Groups with the ultimate goal of increasing positive traffic safety behaviors. 3.1.3 Project Strategies, Objectives, and Measures Strategy 1: Assess the communities to identify preferred routes to neighborhood destinations and areas of concern that currently exist along those routes. Objective 1.1 – Design community assessment kits in collaboration with community stakeholders. Objective 1.2 – Utilize social media, city communications networks, and public speaking opportunities to grow a group of community stakeholders to work with the Safer Routes to Neighborhood Destinations programs. Objective 1.3 – Develop a plan for distributing community assessment kits and for identifying preferred travel routes and network gaps. Objective 1.4 – Provide Summary Report of the results of the community assessment/inquiry phase, making sure to send information to those individuals who indicated an interest in joining a Neighborhood Traffic Safety group. Strategy 2 – Design and implement a Neighborhood Traffic Safety Deputy Academy, a traffic safety program specifically for elementary or school-age children to increase awareness of safe walking, rolling, and driving practices. Objective 2.1 – Design educational traffic safety activities and supporting material that elementary-age children can do by themselves, with other children, and/or together with parent-figures. Objective 2.2 – Co-design a large activity by community area or school with program participants, such as conducting a walking audit of a route in the neighborhood or coordinating a Walking School Bus to their local school. Objective 2.3 – Hold a graduation event after completion of the program where participants can receive a certificate of completion. Strategy 3 – Design and implement a Young Drivers Council that will teach leadership skills by conducting a teen-to-teen traffic safety campaign. Objective 3.1 – Develop traffic safety curriculum for younger drivers, aged 16-18. Objective 3.2 – Assist members of the Young Drivers Council to develop a group project that includes interaction or engagement with youth outside the program and reinforces safe decision making and aims to decrease distracted driving, such as a social media page 2 of 16 AGENDA ITEM #5. f) campaign, producing short videos that can be posted and shared. Objective 3.3 – Assist in the implementation of the Young Drivers Council group project. Strategy 4 – Facilitate and organize a Responsible Drivers Advisory Group consisting of volunteers from the community and the public. Objective 4.1 – Design traffic safety materials for adults to understand Level of Traffic Stress (LTS) and help provide input for a high-level Neighborhood Traffic Action Plan (NTAP). Objective 4.2 – Facilitate and organize a group activity to connect the LTS concept with their environment, such as a group walk identifying the Pedestrian LTS on a main route. Objective 4.3 – Develop a high-level NTAP for each community planning area in the project or areas identified by the Responsible Drivers Advisory Group. The NTAP may be the basis of proposed infrastructure projects to be implemented by the City or proposed policy changes, such as establishment of Pedestrian and Bicycle Safety Zones. 3.2. MILESTONES, DELIVERABLES, AND PERFORMANCE MEASURES Description Completed Date Year 1 - Kick-off Meeting with internal team.12/17/2021 Year 1, Obj. 1.1 Community Assessment Kits designed 01/14/2022 Year 1, Obj. 1.2, Report on number of communications developed or delivered.03/18/2022 Year 1, Obj. 1.3, Distribution plan developed.04/15/2022 Year 1, Obj. 2.1, RFP for design of educational materials for Deputy Academy - Winner selected 04/15/2022 Year 1, Obj. 3.1, RFP for design of educational materials for Young Drivers Council - Winner selected 04/15/2022 Year 1, Obj. 4.1, RFP for design of educational materials for Neighborhood Traffic Action Plan - Winner selected 04/15/2022 Year 1, Obj. 1.4, Summary of community assessments/inquiry phase provided.06/17/2022 Year 1, Obj. 2.1,. Educational traffic safety activities and supporting material for Deputy Academy developed. 08/19/2022 Year 1, Obj. 3.1, Traffic safety curriculum for Young Drivers Council (ages 16-18) developed.08/19/2022 Year 1, Obj. 4.1, Education Campaign Materials for Neighborhood Traffic Action Plan developed 08/19/2022 Year 1, Stg. 1, Final Safer Access to Neighborhood Destination Maps created and distributed 08/19/2022 Year 2, Obj. 2.2, Neighborhood Traffic Safety Deputy Academy activity developed.11/18/2022 page 3 of 16 AGENDA ITEM #5. f) 3.3. COMPENSATION 3.3.1. The cost of accomplishing the work described in the SOW will not exceed $247,397.00 over two years. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties. 3.3.2. If the SUB-RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with WTSC policies, and a federally-approved cost allocation plan may be required to be submitted to the WTSC before any performance is conducted under this Agreement. 3.3.3 The SUB-RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the scope of work and for all travel outside of the continental United States. State travel policies (SAAM Chapter 10) would apply. 3.3.4. If WTSC makes travel arrangements on behalf of the SUB-RECIPIENT, state travel policies must be followed. See Washington State Administrative & Accounting Manual (SAAM) Chapter 10 which can be obtained at this website: https://www.ofm.wa.gov/sites/default/files/public/legacy/policy/10.htm. If for any reason, this information is not available at this website, contact the WTSC office at 360-725-9860. 3.3.5. WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB-RECIPIENT. If no written policy exists, state travel policies (SAAM Chapter 10) apply. 3.3.6. WTSC will only reimburse the SUB-RECIPIENT for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted. The SUB-RECIPIENT must provide appropriate documentation (receipts) to support reimbursement requests, including the A-40 Travel Authorization form if required. 3.4. SUMMARY OF PROJECT COSTS Year 2, Obj. 3.3, Young Drivers Council group project designed.11/18/2022 Year 2, Obj. 4.1, Neighborhood Traffic Action Plan activity developed 11/18/2022 Year 2, Obj 2.3, Educational traffic safety activities for Deputy Academy implemented.04/14/2023 Year 2, Obj. 3.4, Young Drivers Council group project implemented.04/14/2023 Year 2, Obj. 4.2, Neighborhood Traffic Action Plan group activity to connect the LTS concept with their environment completed. 04/14/2023 Year 2, Obj. 4.3, Neighborhood Traffic Action Plan for each community planning area completed 07/21/2023 Year 2 - Presentation to Transportation Committee or City Council on SAND given.09/15/2023 SUMMARY OF COSTS AMOUNT Employee salaries and benefits $125,000.00 Travel $0.00 Contract Services $107,697.00 page 4 of 16 AGENDA ITEM #5. f) YEAR 1 Employee Salaries and Benefits - $62,500 The Project Manager (PM) position will spend 20 hours per week managing all project activities and oversee all program planning efforts, including coordinating with internal and external groups. Project Manager will be a Civil Engineer III Classification. The total project manager activity will not exceed $62,500 In Year One, the PM will oversee RFQ solicitation for the public engagement materials creation and coordinate creation of the public engagement plan to be implemented in Year Two. Travel - $0.00 Contractual Services – $67,700.00 Marketing/Public Involvement Contract - $37,700.00. First year contract(s) will be for the design and development of all published documents, and educational training materials. Contractor will be determined through competitive procurement process following City of Renton procurement rules. It is estimated that the production of designed materials will be at least $10,000 for each group: School-Age Children, Young Drivers, and Adults, for a total of $30,000. Note: All costs for contractual services are estimates. Actual contract amounts will be determined by the City of Seattle’s procurement process. All sub-contracts must adhere to federal spending regulations and must be consistent with Section 8 - Assignment - of this contract. No contractors have been selected for this project yet, so identification of any DBE vendors is premature. Solicitation for contract services will begin as soon as possible following City of Renton procurement processes. The city will insert the following notification in all solicitations for bids, Requests for Proposals for work, or materials subject to the Acts and the Regulations made in connection with all Federal-Aid Highway Program and, in adapted form, in all proposals for negotiated agreements regardless of funding source as noted in the City’s Title VI Plan: "The City of Renton , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." Good and Services - $7,000.00 Equipment (listed in the table below) $0.00 Goods or other expenses $14,700.00 Indirect Costs $0.00 TOTAL $247,397.00 page 5 of 16 AGENDA ITEM #5. f) • Printing - $5,000.00. • Postage - $2,000.00. Equipment - $0.00 Total Direct Expenses = $137,200 Indirect Costs - $0.00 Total Year One Direct and Indirect Expenses (TOTAL REQUEST) = $137,200.00 Year Two (Contingent on funding availability and satisfactory progress in year one activities) Salaries and Benefits = $62,500 In Year Two, the Project Manager will create partnerships with area schools and community-based organizations and collaborate to leverage existing community engagement. The Project Manager will also coordinate with an interdepartmental project team so that public engagement will be implemented alongside other city programs, be the main public point of contact for the project and be responsible for the Adults Advisory Group efforts. The Project Manager will be responsible for overseeing the logistics and tactics of the group project and take the lead in acquiring any required legal permissions or permits. This activity will take 20 hours a week to accomplish and the cost for this activity will not exceed $62,500. Travel - $0.00 Contractual Services – $39,997.00 Marketing/Public Involvement Contract for implementation of traffic safety campaigns - $4,997.00. Year 2 contractual services are for the implementation of the programs designed in Year 1. City match will pay for the balance of expenses associated with this contract. In Year two, the project will contract with a Youth Facilitator to lead the Young Drivers Council and administer the leadership curriculum. This activity will take 40 hours a week and the cost for this activity will not exceed $35,000.00 Note: All costs for contractual services are estimates. Actual contract amounts will be determined by the City of Seattle’s procurement process.) All sub-contracts must adhere to federal spending regulations and must be consistent with Section 8 - Assignment - of this contract. No contractors have been selected for this project yet, so identification of any DBE vendors is premature. Solicitation for contract services will begin as soon as possible following City of Renton procurement processes. The city will insert the following notification in all solicitations for bids, Requests for Proposals for work, or materials subject to the Acts and the Regulations made in connection with all Federal-Aid Highway Program and, in adapted form, in all proposals for negotiated agreements regardless of funding source as noted in the City’s Title VI Plan: "The City of Renton , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this page 6 of 16 AGENDA ITEM #5. f) invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." Goods and Services - $7,700.00 • Printing - $5,500.00. • Postage - $2,200.00. Equipment - $0.00 Total Direct Expenses = $110,197.00 Indirect Costs - $0.00 Total Year Two Direct and Indirect Expenses (TOTAL REQUEST) = $110,197.00 Total for two years = $247,397.00 APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS: 4. ACTIVITY REPORTS The SUB-RECIPIENT will submit progress reports on the activity of this project in the form provided by the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre-approved by WTSC. The SUB- RECIPIENT will include copies of publications, training reports, and any statistical data generated in project execution in the reports. The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are received and approved. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC. 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 8. ASSIGNMENT The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable federal, state, and local law, including but not limited to procurement law, rules, and procedures. If any of the funds provided under this Agreement include funds from NHTSA, such third-party contracts and agreements must include the federal provisions set forth in this Agreement in sections 32 through 40. 9. ATTORNEYS’ FEES In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and page 7 of 16 AGENDA ITEM #5. f) costs. 10. BILLING PROCEDURE The SUB-RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting documentation as WTSC shall require. All invoices for reimbursement shall be submitted through the WEMS invoicing process, or via alternate method if approved by WTSC. Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, 2022, must be received by WTSC no later than August 10, 2022. All invoices for goods received or services performed between July 1, 2022, and September 30, 2022, must be received by WTSC no later than November 15, 2022. WTSC reserves the right to delay the processing of invoices until activity reports required by Section 4 of this agreement, are received and approved. 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of the WTSC, or as may be required by law. 12. COST PRINCIPLES Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E. 13. COVENANT AGAINST CONTINGENT FEES The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT, to annul this Agreement without liability. 14. DISPUTES 14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT’s receipt of WTSC’s written decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT’s appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by the decision. 14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved. 14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. 15. GOVERNANCE 15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: page 8 of 16 AGENDA ITEM #5. f) 15.2.1. Applicable federal and state statutes and rules 15.2.2. Terms and Conditions of this Agreement 15.2.3. Any Amendment executed under this Agreement 15.2.4. Any SOW executed under this Agreement 15.2.5. Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs. 17. INDEMNIFICATION 17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind (“claims”) brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT’s performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB- RECIPIENT, its officers, employees, agents, contractors, or subcontractors. 17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose, the SUB- RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW. 17.3. The indemnification and hold harmless provision shall survive termination of this Agreement. 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 19. INSURANCE COVERAGE 19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law. 19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB-RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION page 9 of 16 AGENDA ITEM #5. f) The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of this Agreement. The SUB-RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21. RECORDS MAINTENANCE 21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors, the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these materials during this period. 21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 22. RIGHT OF INSPECTION The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB-RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as a result of this Agreement. 23. RIGHTS IN DATA 23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “Work Product”) pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights. 23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB-RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by NHTSA and the WTSC. Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will determine through NHTSA whether patent protections will be sought, how any rights will be administered, and other actions page 10 of 16 AGENDA ITEM #5. f) required to protect the public interest. 24. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without the 30 day notice requirement. The Agreement is subject to renegotiation at the WTSC’s discretion under any new funding limitations or conditions. 25. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 26. SITE SECURITY While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with all WTSC physical, fire, or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB- RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT. 28. TERMINATION FOR CAUSE If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately. At the WTSC’s discretion, the SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15- day period, this Agreement may be terminated at the end of that period by written notice of the WTSC. 29. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. 30. TREATMENT OF ASSETS 30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB- RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB-RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs. 30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved by the WTSC, be used only for the performance of this Agreement. 30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence page 11 of 16 AGENDA ITEM #5. f) of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and administer that property in accordance with sound management practices. 30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. 30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub- contractors. 31. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300 APPENDIX A): 32. BUY AMERICA ACT The SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using federal funds. Buy America requires the SUB-RECIPIENT to purchase only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use federal funds to purchase foreign produced items, the WTSC must submit a waiver request that provides an adequate basis and justification, and which is approved by the Secretary of Transportation. 33. DEBARMENT AND SUSPENSION Instructions for Lower Tier Certification 33.1. By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the “lower tier participant”) is providing the certification set out below and agrees to comply with the requirements of 2 CFR part 180 and 23 CFR part 1300. 33.2. The certification in this section is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 33.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 33.4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier, principal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Covered Transactions sections of 2 CFR part 180. 33.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared page 12 of 16 AGENDA ITEM #5. f) ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA. 33.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled “Instructions for Lower Tier Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions, and will require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1300. 33.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of parties Excluded from Federal Procurement and Non-procurement Programs. 33.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 33.9. Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, the department or agency with which this transaction originated may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 33.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 33.11. Where the lower tier participant is unable to certify to any of the statements in this certification, such participant shall attach an explanation to this Agreement. 34. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) 34.1. The SUB-RECIPIENT shall: 34.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace, and shall specify the actions that will be taken against employees for violation of such prohibition. 34.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the SUB- RECIPIENT’s policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug violations occurring in the workplace. 34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph 34.1.1. of this section. 34.1.4. Notify the employee in the statement required by paragraph 34.1.1. of this section that, as a condition of employment under page 13 of 16 AGENDA ITEM #5. f) the grant, the employee will abide by the terms of the statement, notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction, and notify the WTSC within 10 days after receiving notice from an employee or otherwise receiving actual notice of such conviction. 34.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. of this section, with respect to any employee who is so convicted: take appropriate personnel action against such an employee, up to and including termination, and/or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. 34.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. 35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards, and if the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986. 36. FEDERAL LOBBYING 36.1. The undersigned certifies, to the best of his or her knowledge and belief, that: 36.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 36.1.3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grant, loans, and cooperative agreements), and that all sub- recipients shall certify and disclose accordingly. 36.2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.) 37.1. During the performance of this Agreement, the SUB-RECIPIENT agrees: 37.1.1. To comply with all federal nondiscrimination laws and regulations, as may be amended from time to time. page 14 of 16 AGENDA ITEM #5. f) 37.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein. 37.1.3. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the WTSC, USDOT, or NHTSA. 37.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding Agreement, the WTSC will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part. 37.1.5. To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in every solicitation for a sub- contract or sub-agreement that receives federal funds under this program. 38. POLITICAL ACTIVITY (HATCH ACT) The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. 39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or elements of helmet usage or checkpoints, and so fully complies with this requirement. 40. STATE LOBBYING None of the funds under this Agreement will be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official whose salary is supported with NHTSA funds from engaging in direct communications with state or local legislative officials, in accordance with customary state practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. 41. DESIGNATED CONTACTS The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and reimbursements regarding this Agreement: The Contact for the SUB-RECIPIENT is:The Contact for WTSC is: Vangie Garcia vgarcia@rentonwa.gov 425-430-7319 Shelly Baldwin sbaldwin@wtsc.wa.gov 360-725-9889 ext. 42. AUTHORITY TO SIGN page 15 of 16 AGENDA ITEM #5. f) The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein. IN WITNESS WHEREOF, the parties have executed this Agreement. City of Renton _____________________________________ Signature _____________________________________ Printed Name _____________________________________ Title _____________________________________ Date WASHINGTON TRAFFIC SAFETY COMMISSION _____________________________________ Signature _____________________________________ Printed Name _____________________________________ Title _____________________________________ Date page 16 of 16 AGENDA ITEM #5. f) CITY OF RENTON WALKER AND/OR ROLLER SAFETY ENHANCEMENT PROJECTS APPLICATION SAFER ROUTES TO NEIGHBORHOOD DESTINATIONS PROGRAM - PHASE 1 Contents Page Number 1A – Applicant Intake Form 1 1B – Certifications and Assurances 3 1C – Executive Order 18-03 Form 5 1D – Project Narrative 6 1E – Project Timeline 17 1F – Budget, Budget Justification, and Indirect Costs 18 1G – Application Checklist 22 Appendix: Letters of Support 23 AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 1 Walker and/or Roller Safety Enhancement Projects Application Packet Summary Project Title: Project Period – How long a period are you asking for project support? Please check one box 12-month project period (October 1, 2021 – September 30, 2022) 24-month project period (October 1, 2021 – September 30, 2023) Project Manager First Name: Last Name: Title: Organization: Address: City: Zip Code: Telephone: Email: Authorizing Official (Person with contracting authority) First Name: Last Name: Title: Organization: Address: ✓ Vangie Garcia Transportation Planning and Programming Manager City of Renton 1055 South Grady Way, 5th Floor Renton 98057 425-430-7319 vgarcia@rentonwa.gov Martin Patsucha Public Works Administrator City of Renton 1055 South Grady Way, 5th Floor Safer Access to Neighborhood Destinations - Phase 1 1A – Applicant Intake Form (Mandatory Document) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 2 Walker and/or Roller Safety Enhancement Projects Application Packet City: Nine-digit Zip Code: Telephone: Email: Federal Employer Tax Identification number: State of Washington Vendor (SWV) number for applicant organization: Provide either the SWV number or the date the SWV application was submitted. Federal DUNS number for applicant organization: SWV0012200 Renton 98057 (425) 430-7311 mpatsucha@rentonwa.gov 91-6001271 Signature Date Printed Name Title Martin Patsucha Public Works Department Administrator 092278894 AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 3 Walker and/or Roller Safety Enhancement Projects Application Packet I/we make the following certifications and assurances as a required element of the application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract: I/we declare that all answers and statements made in the application are true and correct. 1. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single application. 2. The attached Application is a firm offer for a period of 120 days following receipt, and it may be accepted by WTSC without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 120-day period. 3. In preparing this application, I/we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to this application or prospective contract, and who was assisting in other than his or her official, public capacity. If there are exceptions to these assurances, I/we have described them in full detail on a separate page attached to this document. 4. I/we understand that WTSC will not reimburse me/us for any costs incurred in the preparation of this application. All applications become the property of WTSC, and I/we claim no proprietary right to the ideas, writings, items, or samples, unless so stated in this Application. 5. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the Applicant and will not knowingly be disclosed by him/her prior to opening, directly or indirectly, to any other Applicant or to any competitor. 6. I/we agree that submission of the attached application constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions in detail on a page attached to this document. 7. No attempt has been made or will be made by the Applicant to induce any other person or organization to submit or not to apply for the purpose of restricting competition. 1B – Certifications and Assurances (Mandatory Document) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 4 Walker and/or Roller Safety Enhancement Projects Application Packet Signature Date Printed Name Title Martin Patsucha Public Works Department Administrator AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 5 Walker and/or Roller Safety Enhancement Projects Application Packet ✓ 1C – Contractor Certification for Executive Order 18-03 (Mandatory Document). AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 6 Walker and/or Roller Safety Enhancement Projects Application Packet 1. Project Title Safer Access to Neighborhood Destinations Program – Phase 1 2. Project Summary This Safer Access to Neighborhood Destination program includes several components focused in two of Renton’s most diverse, lowest-income neighborhoods – Benson/ Cascade and Skyway/West Hill. The goals of the program will be to: • Improve safety for children walking and bicycling to school, • Improve traveler behavior for all travel modes, and • Improve education of laws pertaining to motorists, pedestrians, and bicyclists. This project starts by first inquiring where the community is walking and biking currently or identifying the destinations they want to get to and do not because of comfort level. By conducting intentional engagement in the neighborhood planning areas that have the highest volume of disadvantaged populations, the City will help focus grant funding and implementation where the needs are greatest. Purposeful engagement campaigns will be conducted for three target groups - school- age children, young drivers (16-18), and adults. The results of engagement activities from all three groups will help produce a curated neighborhood-focused map that will help highlight the routes that experience the least traffic stress. The first year of the program will be the development of the educational materials. The second year of the program will be piloting the program in Benson and West Hill Neighborhood Planning Areas. 3. Problems the Project will Address The problems this project will address are lack of adherence to or understanding traffic of laws and distracted driving. The City worked with the Renton School District a few years ago to complete a Safe Routes to School - School Environment Site Assessment for school sites. Most of the requests focused on slowing vehicle speeds, increasing driver awareness, and more sidewalks. At the core of collision prevention is awareness of safe practices of walking, rolling, and driving. The feedback from the Renton School District Site Assessments highlight the need to build and reinforce safe walking, riding, and driving skills and strategies in the community. The City is currently developing the Local Road Safety Plan which focuses on 1D – Project Narrative (Mandatory Document and Response Required for Each Section) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 7 Walker and/or Roller Safety Enhancement Projects Application Packet Map of Fatal and Serious Injury Collisions prevention of fatal and serious injury collisions. To mitigate locations to reduce fatal or serious injury at times requires large amounts of capital investment. In comparing the locations of fatal/serious injury collisions over the past five (5) years with the locations of collisions caused by distracted driving, the fact that there are almost four (4) times more locations of distracted driving collisions suggests that a reduction in distracted driving may positively impact the amount of future fatal and/or serious injury collisions. With a collective impact approach to empower children, young drivers, and adults to make positive, life-saving decisions, communities participate in the co-creation of a walkable, pedestrian and bicycle-friendly city with connections to community focal points. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 8 Walker and/or Roller Safety Enhancement Projects Application Packet Map of Collisions with Distracted Driving as a Contributing Factor 4. Geographic Area for the Project The maps on the following pages show the boundaries of the associated neighborhood planning areas. The maps are from the 2019 Trails and Bicycle Master Plan and show areas of concern identified during the public engagement events. The school sites are identified which will be the base of outreach for the school-age children group and the Young Drivers Council but the project intends to engage members of all residents in the Benson and West Hill neighborhoods. The Inquiry Kits will be open for all living in the area. Community Services will assist in developing the area wide distribution - online and in person. Since some Renton School District schools are physically in unincorporated King County and Renton resident’s children attend these schools, King County Local Services will be contacted if the project receives funding to see if there is interest in participation for the adjacent Unincorporated areas of Renton adjacent to the Phase 1 planning areas. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 9 Walker and/or Roller Safety Enhancement Projects Application Packet AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 10 Walker and/or Roller Safety Enhancement Projects Application Packet AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 11 Walker and/or Roller Safety Enhancement Projects Application Packet 5. GOALS The goals of the project are to instill safety values in children, reinforce safe decision making in teens, and build safe traffic skills and strategies for adults. The project kicks off with an inquiry phase in the neighborhood. This first step of the program provides Inquiry Kits that ask residents to draw on a map the favorite routes to neighborhood destinations, asking feedback about locations of concern. Return of the inquiry kits includes the option to join Neighborhood Traffic Safety groups. Goal: Inquiry Kits return rate of at least 10% of the average enrollment numbers of the elementary schools in a given planning area. Elementary or school-age children sign up for the Neighborhood Traffic Safety Deputy Academy. The elementary-age children will receive age-appropriate materials with activities that they can do with other children and/or parent-figures. The activities will be based on asking the question, “Can you tell me how to get, how YOU get around Your Neighborhood?” (based off of The Sesame Street theme song lyrics) which will help provide the basis of a Neighborhood-specific map. Children will be encouraged to do one large activity, such as conducting a walking audit of a route in the neighborhood or coordinating a Walking School Bus to their local school. Activities mean to increase awareness of safe walking, rolling, and driving practices and completion results with a graduation event and certificate. Goal: 80% completion of the Neighborhood Traffic Safety Deputy Academy of those that originally sign up. The campaign for young drivers age-group will be in the creation of a Young Drivers Council that will teach leadership skills and lead them through a group project of their own design, this is a teen-to-teen traffic safety campaign. Group project ideas include social media campaign, producing short videos that can be posted and shared, and any interaction with other teens to reinforce safe decision making and to decrease distracted and impaired driving. Goal: 100% completion of all Young Drivers Council group projects. The Responsible Drivers Advisory Group will engage concerned adults about their perceived areas of traffic concern in their neighborhood. Relevant traffic data will be provided and explained for a facilitated group process that will result in a high -level Neighborhood Traffic Action Plan (NTAP). Level of Traffic Stress (LTS) will be explained. The group may walk through identifying the Pedestrian LTS on a main route. The NTAP can be the basis of proposed infrastructure projects to be implemented by the City or proposed policy changes, such as establishment of Pedestrian and Bicycle Safety Zones. Goal: 100% completion of a Neighborhood Traffic Action Plan Goal: 80% satisfaction rate of after project survey AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 12 Walker and/or Roller Safety Enhancement Projects Application Packet 6. Target Zero Strategies Key countermeasures for Pedestrian and Bicycle traffic collisions include: • Designing to reduce speeds • Address crossings • Separated infrastructure and complete networks • Reducing the risk of impaired crashes Since data collection for the actual number of people who are walking and biking is challenging at best, the City of Renton is supportive of the notion that more people walking and biking leads to fewer crashes with vehicles because drivers become more cautious if they see more people walking and biking in their vicinity. This project focuses on increasing situational awareness and adherence to safe traffic laws. The Target Zero Strategies intend to improve safety for all modes of travel and increase awareness to affect traveler behavior. The following Target Zero Strategies will be implemented through the group activities and group projects: − PAB.1.1 Increase public awareness of the significance of speed on pedestrian and bicyclist injury severity. − PAB.4.6 Implement education, enforcement, and engineering elements of the Safe Routes to School program, including campaigns such as Walking School Buses and Bike Trains. − PAB.6.4 Provide bicyclist and pedestrian safety awareness as part of driver education programs. − PAB.6.8 Conduct education and outreach regarding the risks of using active transportation modes while impaired or distracted. − PAB.7.1 Implement pedestrian and bicyclist safety zones, targeting geographic locations and audiences with pedestrian/bicyclist crash concerns. − PAB.7.2 Expand the use of high visibility crosswalk enforcement of motorists who fail to yield to pedestrians combined with culturally appropriate campaigns designed to take into account equity issues in underserved high -need communities with high crash rates. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 13 Walker and/or Roller Safety Enhancement Projects Application Packet 7. Free and Reduced Lunch Rates The following table was created by the low income percentages of each school’s enrollment from the OSPI School Report Cards. Neighborhood Planning Area School % of Low- Income Average % difference from 2019 State Average West Hill Bryn Mayr Elementary 58.7% 67.6% 25.4% West Hill Campbell Hill Elementary 73.8% West Hill Dimmitt Middle 65.6% West Hill Lake Ridge Elementary 74.6% West Hill Talley High 65.2% Benson Cascade Elementary 59.9% 61.4% 13.8% Benson Lindbergh High 51.4% Benson Renton Academy 82.5% Benson Renton Park Elementary 59.2% Benson Tiffany Park Elementary 53.8% Highlands Highlands Elementary 68.0% 54.0% 0.2% Highlands McKnight Middle 48.9% Highlands Sierra Heights Elementary 45.2% City Center Renton High 59.7% 47.9% -11.2% City Center Sartori Elementary 36.0% Talbot Talbot Hill Elementary 41.5% 41.5% -23.0% Kennydale Hazelwood Elementary 19.9% 37.1% -31.2% Kennydale Honey Dew Elementary 60.4% Kennydale Kennydale Elementary 30.8% Kennydale Risdon Middle 37.3% East Plateau Hazen High 35.1% 30.3% -43.8% East Plateau Maplewood Heights Elementary 25.5% AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 14 Walker and/or Roller Safety Enhancement Projects Application Packet 8. Majority of Impact from Project Identifying which schools had enrollment in free and reduced lunches was the first indicator to measure high poverty levels. Since this project is not only focused on one set of school children and the goal is to increase the safety of walking and rolling, using the neighborhood planning areas to delineate the pilot areas would also include households that do not have children. The schools in the same neighborhood planning area were grouped together and the enrolled low-income percentage was averaged. Benson and West Hill planning areas have the highest average which defined why those areas were chosen for this first phase of the project. The Benson/Cascade and Skyway/West Hill planning areas have the following demographics: Planning Area Population at or below Poverty Level Population at or below 2X Poverty Level (working poor) Cost Burdened* Households 65 & Over Population with Disability Households without vehicle available Citywide 9% 24% 38% 39% 7% Benson 8% 25% 38% 37% 6% West Hill 24% 39% 46% 65% 12% * Cost burdened defined as 30% or more of HH income spent on housing The map to the left is from the Local Road Safety Plan currently being developed. The map shows Fatal and Serious Injury crashes on arterial roadways during 2015-2020 along with a heat map depicting the percent of households living at or below two times the national poverty level, also considered the “working poor”. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 15 Walker and/or Roller Safety Enhancement Projects Application Packet 10. Start Ready The project will be ready for a start date of October 1, 2021 because pre-planning of this effort is already underway. This project requires coordination between the departments of Public Works and Community Services. The partnership and collaboration efforts are supported by the divisions who will be key in implementation. The letters of support that are attached to this application represent the early support for this project from community partners. Renton Benson West Hill Languages Spoken at Home (Population 5+ Years Old) English Only 62% 64% 54% Spanish 11% 12% 3% Vietnamese 5% 2% 12% Other Asian and Pacific Island languages 4% 4% 4% Other Indo-European languages 3% 5% 2% Chinese (incl. Mandarin, Cantonese) 4% 2% 1% Tagalog (incl. Filipino) 3% 3% 3% Russian, Polish, or other Slavic languages 3% 4% 1% Other and unspecified languages 2% 3% 19% Korean 1% 1% 0% Ability to Speak English (Population 5+ Years Old) English Only 62% 64% 54% Non-English as Primary Language 38% 36% 46% Speak English less than "very well" 17% 15% 20% 9. Addressing Diversity of Population Using ACS (US Census) 5 Year Estimate (2015-2019) data, the public engagement materials will designed to convey information in layman’s terms or messages that can be understandable to all ages. Pertinent documents will be translated in Spanish and Vietnamese, at minimum. Involvement from community organizations may encourage other translations. The City has started to connect with community partners to meet community members where they are already engaged and build involvement from there. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 16 Walker and/or Roller Safety Enhancement Projects Application Packet 11. Evaluation The key milestones in the project timeline to evaluate the effectiveness of the project will be measured at the return of the Inquiry Kits that trigger sign -up to the sub-groups, completion of group projects, and the After Project/Feedback Survey as stated in the Goals section. • Inquiry Kits return rate of at least 10% of the average enrollment numbers of the elementary schools in a given planning area. • 80% completion of the Neighborhood Traffic Safety Deputy Academy of those that originally sign up. • 100% completion of all Young Drivers Council group projects. • 100% completion of a Neighborhood Traffic Action Plan • 80% satisfaction rate of after project survey Ultimately, an impactful performance measurement will be looking at the rate of change in collisions over time. The immediate goal is to have a negative rate of change. A citywide program measurement to compare collisions will need to be measured once the project has been implemented to all neighborhood planning areas. 12. Match The City will provide the match with local funds in Transportation Capital Investment Program. The provided match is $85,000 over the two years which equals to 25% percent of the overall project costs. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 17 Walker and/or Roller Safety Enhancement Projects Application Packet Please describe the key developmental milestones for this project. For example, if the project supported is an educational curriculum, you would identify the date when you think a contract for a curriculum consultant could be executed, when curriculum development would begin, when the draft curriculum would be submitted for review and approval, when teachers would be trained to use the curriculum, and when the curriculum would be piloted/taught. Project Title: __________________________________________________________ Year One Milestones/Benchmarks/Deliverables Date Completed 1. 2. 3. 4. 5. 6. 7. Year Two Milestones/Benchmarks/Deliverables (if applicable) Date Completed 1. 2. 3. 4. 5. 6. 7. Posting RFQ for Public Engagement Materials 10/1/2021 Vendor selection finalized and signed contract 11/19/2021 Kick-off Meeting with internal team 12/17/2021 First Draft of Materials 2/25/2021 Final version of Education Campaign Materials for all groups 5/6/2022 Outreach to community partners 5/13/2022 Meet with community partners to begin planning engagement 6/1/2022 Safer Access to Neighborhood Destinations - Phase 1 Initiate Public Engagement Campaign to target areas 10/7/2022 Publish Safer Access to Neighborhood Destination Maps 10/7/2022 Sign-up timeline ends 11/4/2022 First sub-group event or activity occur 12/16/2022 All campaigns/sub group activities complete 5/31/2023 After Report complete 6/30/2023 Presentation to Transportation Committee or City Council 8/1/2023 1E – Project Timeline (10 Points, Mandatory Document) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 18 Walker and/or Roller Safety Enhancement Projects Application Packet Safer Access to Neighborhood Destinations - Phase 1 ✓ Description Total Amount A.Employee Salaries and Benefits Project Manager (Civil Engineer III Classification)$30,000 B.Travel -$0 C.Contract Services Marketing/Public Involvement Contract $70,000 Deliverables: School-Age Children Materials - Design of booklets, activity sheets, and maps $10,000 Young Drivers Council materials $10,000 Adult educational materials $10,000 D.Goods or Other Expenses Printing $5,000 Postage $2,200 E. Equipment -$0 Total Direct Expenditures - First Year $137,200 F.Indirect Costs $0 G.Match Amount $45,000 Total Project Cost (Total Funding) - YEAR ONE $182,200 Summary of Costs (Direct costs) 1F – Budget, Budget Justification, and Indirect Cost Letter (Mandatory Documents) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 19 Walker and/or Roller Safety Enhancement Projects Application Packet Safer Access to Neighborhood Destinations - Phase 1 ✓ Description Total Amount A.Employee Salaries and Benefits Project Manager (Civil Engineer III Classification)$35,000 Youth Facilitator (intern)$30,000 B.Travel -$0 C.Contract Services Marketing/Public Involvement to assist with Young Drivers Council and Adult Advisory Group Projects $40,000 D.Goods or Other Expenses Printing $5,500 Postage $2,200 E. Equipment -$0 Total Direct Expenditures - Second Year $112,700 F.Indirect Costs $0 G.Match Amount $40,000 Total Project Cost (Total Funding) - YEAR TWO $152,700 TOTAL 24-month Funding Request $249,900 TOTAL 24-month PROJECT COST $334,900 Total City Match $85,000 % Match 25% Summary of Costs (Direct costs) 1F – Budget, Budget Justification, and Indirect Cost Letter (Mandatory Documents) AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 20 Walker and/or Roller Safety Enhancement Projects Application Packet Budget Justification The Employee Salaries and Benefits costs account for 50% of one Project Manager (PM) position that will manage all project activities and be in charge of all program planning efforts including coordinating with internal and external groups. This project will add responsibilities to an existing FTE position (Civil Engineer III classification) in the Transportation Planning section. The Match Amount for this project will be a portion of the employee salaries and benefits costs. No contractors have been selected for this project yet so identification of any DBE vendors is premature. If the project receives funding, the solicitation for contract services will begin as soon as possible. The City will insert the following notification in all solicitations for bids, Requests For Proposals for work, or materials subject to the Acts and the Regulations made in connection with all Federal-Aid Highway Program and, in adapted form, in all proposals for negotiated agreements regardless of funding source as noted in the City’s Title VI Plan: "The City of Renton , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." YEAR ONE The Project PM will be in charge of RFQ solicitation for the Public Engagement materials creation and create the public engagement plan to be implemented in Year 2. Contract Services consists of the marketing/branding effort and development of all published documents, educational training materials for all three audience groups: School-Age Children, Young Drivers Council, and Adults Advisory Group. The estimated costs for the marketing/branding effort and development of printed materials are based off of existing contract prices in Community Services. YEAR TWO The 2nd year will be the implementation of the program to the Phase 1 neighborhood planning areas - Benson and West Hill. In the 2nd year, the PM that will create partnerships with area schools and community- based organizations and collaborate to leverage existing community engagement. The PM will also coordinate with an interdepartmental project team so that public engagement will be implemented alongside other city programs, be the main public point of contact for the project, and be responsible for the Adults Advisory Group AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 21 Walker and/or Roller Safety Enhancement Projects Application Packet efforts. The Youth Facilitator (YF) position will be a one-year paid internship. The YF will lead the Young Drivers Council and administering the leadership curriculum. The YF will help the Young Drivers Council define the group project and work directly with the youth to organize and schedule events. The PM will be responsible for overseeing the logistics and tactics of the group project and take the lead in acquiring any required legal permissions or permits. Indirect Cost Request The project will require indirect costs with participation of additional city staff for supervision and routine office costs but the City will not be seeking indirect cost support for this grant. AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 22 Walker and/or Roller Safety Enhancement Projects Application Packet 1G – Application checklist showing that all necessary materials have been included in the application (0 Points, Mandatory Document) Document Included in PDF submitted through application link 1A – Applicant Intake Form 1B – Certifications and Assurances 1C – Executive Order 18-03 Form 1D – Project Narrative 1E – Project Timeline 1F – Budget, Budget Justification, and Indirect Costs 1G – Application Checklist showing that all necessary materials have been included ✓ ✓ ✓ ✓ ✓ ✓ ✓ AGENDA ITEM #5. f) City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 23 Walker and/or Roller Safety Enhancement Projects Application Packet Appendix – Letters of Support AGENDA ITEM #5. f) Department of Local Services John Taylor, Director KSC-LS-0815 201 South Jackson Street Seattle, WA 98104-3856 206.477.3800 TTY Relay: 711 www.kingcounty.gov/kcdls March 19, 2021 Mr. Scott Waller Washington State Traffic Safety Commission PO Box 40944 Olympia, WA 98504 Dear Mr. Waller: I am writing to share with you King County Department of Local Services’ strong support for the City of Renton’s $250,000 Safer Access to Neighborhood Destinations program grant application. We are pleased that the City will be focusing on the Cascade/Benson Hill and West Hill/Skyway neighborhoods as locations to use the grant funds under this program. Renton’s plan for this grant is a broad-based approach to provide community members with more tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill/Skyway neighborhoods – by identifying concerns, mapping out favorite routes, and using educational tool kits, materials, and activities. The goal of this program is to instill safety values in children, reinforce safe decision making in teens, and build safe walking, riding, and driving skills and strategies for adults. These safety goals are aligned with King County’s commitment to making our communities a welcoming and safe place for all. One of the two proposed pilot project locations identified within the City’s grant application is the West Hill/Skyway neighborhood, an unincorporated King County community located adjacent to the City of Renton. Should this grant be successfully funded, King County Department of Local Services looks forward to collaborating with the City on project implementation, including clear and consistent communication and pro-equity community engagement strategies. We understand that Renton will use the first year of the grant to develop educational materials, and the second year to pilot the program in the two neighborhoods (Cascade/Benson Hill, West Hill/Skyway). Again, please accept this letter as a demonstration of how excited we are about this grant application and how much King County Department of Local Services looks forward to working with the City of Renton if this grant funding becomes a reality. Thank you for your time and consideration. DocuSign Envelope ID: 01D07418-9CA8-4F49-85EA-F27D1C13D5F2 AGENDA ITEM #5. f) Washington State Traffic Safety Commission March 19, 2021 Page 2 Sincerely, John Taylor, Director Department of Local Services DocuSign Envelope ID: 01D07418-9CA8-4F49-85EA-F27D1C13D5F2 AGENDA ITEM #5. f) March 19, 2021 Mr. Scott Waller Washington State Traffic Safety Commission PO Box 40944 Olympia, WA 98504 Dear Scott: I am writing to share with you the Renton Innovation Zone Partnership’s strong support for the City of Renton’s $250,000 Safer Access to Neighborhood Destinations program grant. We are thrilled that the City will be targeting the Cascade/Benson Hill and West Hill/Skyway neighborhoods as locations to use the grant funds under this program. Renton’s plan for this grant is a broad-based approach to provide citizens with more tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill – by identifying concerns, mapping out favorite routes, and using tool kits, materials, and activities. The goal of this program is to instill safety values in children, reinforce safe decision making in teens, and build safe walking, riding, and driving skills and strategies for adults. With more people empowered to make positive, life-saving decisions, the idea is to create safer places and safer destinations. The results of the engagement work that Renton does under this grant will help produce neighborhood-focused maps to highlight the routes that experience the least traffic stress, and to lead thorough community outreach. Renton will use the first year of the grant to develop educational materials, and the second year to pilot the program in the two neighborhoods (Cascade/Benson Hill, West Hill/Skyway). Again, please accept this letter as a demonstration of how excited we are about this grant and how much we look forward to work with officials at the City if this grant funding becomes a reality. Thank you for your time and consideration. Sincerely, Ryan Quigtar Executive Director, Renton Innovation Zone Partnership AGENDA ITEM #5. f) AGENDA ITEM #5. f) March 19, 2021 Mr. Scott Waller Washington State Traffic Safety Commission PO Box 40944 Olympia, WA 98504 Dear Scott: I am writing to share with you King County District 2’s strong support for the City of Renton’s $250,000 Safer Access to Neighborhood Destinations program grant. We are thrilled that the City will be targeting the Cascade/Benson Hill and West Hill/Skyway neighborhoods as locations to use the grant funds under this program. Renton’s plan for this grant is a broad-based approach to provide citizens with more tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill – by identifying concerns, mapping out favorite routes, and using tool kits, materials, and activities. The goal of this program is to instill safety values in children, reinforce safe decision making in teens, and build safe walking, riding, and driving skills and strategies for adults. With more people empowered to make positive, life-saving decisions, the idea is to create safer places and safer destinations. The results of the engagement work that Renton does under this grant will help produce neighborhood-focused maps to highlight the routes that experience the least traff ic stress, and to lead thorough community outreach. Renton will use the first year of the grant to develop educational materials, and the second year to pilot the program in the two neighborhoods (Cascade/Benson Hill, West Hill/Skyway). Again, please accept this letter as a demonstration of how excited we are about this grant and how much we look forward to work with officials at the City if this grant funding becomes a reality. Sincerely, King County Councilmember Girmay Zahilay, District 2 AGENDA ITEM #5. f) Metropolitan King County Council March 18, 2021 Mr. Scott Waller Washington State Traffic Safety Commission PO Box 40944 Olympia, WA 98504 Dear Scott, We are writing to express our strong support of the City of Renton’s application for $250,000 in the Safer Access to Neighborhood Destinations program grant. Renton’s plan for this grant is a broad-based approach to provide citizens with more tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill – by identifying concerns, mapping out favorite routes, and using tool kits, materials, and activities. The goal of this program is to instill safety values in children, reinforce safe decision making in teens, and build safe walking, riding, and driving skills and strategies for adults. By creating safer places and destinations, the city hopes to empower more people to make positive, life-saving decisions. Through engagement work enabled by this grant, Renton plans to produce neighborhood-focused maps to highlight the routes that experience the least traffic stress, and to lead thorough community outreach. Renton will use the first year of the grant to develop educational materials, and the second year to pilot the program in the two neighborhoods (Cascade/Benson Hill, West Hill/Skyway). We are deeply excited about this opportunity and highly encourage the Washington State Traffic Safety Commission to fund this project and appreciate its consideration of Renton’s request for funding. This valuable safety project will further drive multimodal connectivity while improving the quality of life for residents of the Puget Sound region. Best regards, Dave Upthegrove King County Council District 5 Reagan Dunn King County Council District 9 AGENDA ITEM #5. f) 1 Vangie Garcia From:Martin Pastucha Sent:Thursday, April 22, 2021 11:13 AM To:swaller@wtsc.wa.gov Cc:Vangie Garcia; Jim Seitz; Linda Moschetti Subject:Confirmation of Funding Offer from WTSC Good Morning Mr. Walker,    I am writing to you today to confirm the City of Renton is excited to accept a funding award from the Washington Traffic  Safety Commission through the Walker and/or Roller Safety Enhancement Projects Program for the city’s Safer Access to  Neighborhood Destinations Phase 1 Project.   We understand that the amounts in our proposed budget and the specific  statements of work included in our RFP response may be changed in the upcoming contract development process.  We  look forward to working with you on the development of formal contract to award these funds to the City of  Renton.  Please contact myself or Vangie Garcia with any questions.    Best Regards,    Martin Pastucha  Public Works Department Administrator  City of Renton  1055 South Grady Way, 5th Floor  Renton, WA  98057  Phone:  425‐430‐7311  Email: mpastucha@rentonwa.gov      From: Waller, Scott (WTSC) <swaller@wtsc.wa.gov>   Sent: Monday, April 19, 2021 3:47 PM  To: Vangie Garcia <VGarcia@Rentonwa.gov>  Subject: Confirmation of funding offer    Good afternoon,    It was a pleasure talking with you today and relaying the positive news that your response to RFP 2021‐02  Walker and Safety Enhancement Projects has been recommended for funding.    The next step in the process is to confirm that your organization wants to accept these funds.    Please have your authorizing official send me an email by close of business on Friday, 4/23/2021, that confirms  that your organization is willing to accept a funding award and that you understand that the amounts in the  budget and the specific statements of work included in your RFP response may be changed due to the  upcoming contract development process.     Please let me know if you have any questions.     CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe.   AGENDA ITEM #5. f) 2 Scott Waller  Program Manager | He, Him, His    Mobile: (360) 522-0610  Email: swaller@wtsc.wa.gov  Web: www.wtsc.wa.gov  PO BOX: PO Box 40944, Olympia, WA 98504    AGENDA ITEM #5. f) AB - 2967 City Council Regular Meeting - 25 Oct 2021 SUBJECT/TITLE: Agreement with Parametrix for Stormwater Management Action Planning RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Kristina Lowthian, Surface Water Engineer EXT.: 7249 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $240,896.12 will be available in the 2021 Surface Water Utility Capital Improvement Program budget as adjusted in the proposed mid -biennium budget for the Surface Water Planning project (427.475005). The adjusted budget for this project will be $328,474 following the approval of the proposed mid-biennium budget adjustment. Surface Water moved funds into this account as part of mid- biennium budget adjustment to cover the cost of this agreement. There will be sufficient funding in the mid - biennium budget to fund the agreement with Parametrix. SUMMARY OF ACTION: The goal of stormwater management action planning is to meet the requirements of the Western Washington Phase II Municipal Stormwater Permit (section S5.C.1.d) by assessing and prioritizing the city’s receiving waters and developing a stormwater management action plan for a high priority watershed catchment. The city selected Parametrix after interviewing the top two candidates selected from the MRSC consultant roster list. The major tasks for the project include project management, initiation and needs ass essment, assessment of Renton’s receiving water conditions and contributing areas, prioritization of receiving waters most likely to benefit from stormwater management planning, and development of a stormwater management action plan for a high-priority watershed catchment. The city received a grant which will cover a large portion of this project costs, but unfortunately Dept. of Ecology has not yet submitted to the city the grant agreement. Upon execution of Ecology Water Quality Grant Agreement WQC-2022-Renton-00100, expenses incurred for this project are eligible for grant reimbursement between July 1, 2021 and June 30, 2023. The project is partially funded by Ecology ($202,125) and by city matching funds ($67,375). The State Legislature approved the grant funding, and the grant was included in the Ecology final offer list for water quality grants that was published on July 1, 2021. The consultant contract work needs to be initiated prior to the grant agreement approval to meet a March 31, 2022 permit deadline to submit to Ecology a watershed inventory that includes a description of the relative conditions of the receiving waters and the contributing areas. The grant agreement is currently being finalized by Ecology and will submitted to Council for ap proval in December 2021. EXHIBITS: A. Professional Services Agreement STAFF RECOMMENDATION: Execute the agreement with Parametrix in the amount of $240,896.12 for assessing and prioritizing receiving waters and developing a stormwater management action plan for the Stormwater Management Action Planning project. AGENDA ITEM #5. g) AGREEMENT FOR STORMWATER MANAGEMENT ACTION PLANNING THIS AGREEMENT, dated for reference purposes only as November 1, 2021, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Parametrix, Inc. (“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide an assessment and prioritization of receiving waters and a stormwater management action plan as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than June 30, 2023. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $240,896.12, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the AGENDA ITEM #5. g) PAGE 2 OF 10 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or w ithout cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and AGENDA ITEM #5. g) PAGE 3 OF 10 workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: AGENDA ITEM #5. g) PAGE 4 OF 10 A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant , except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #5. g) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per claim. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single AGENDA ITEM #5. g) PAGE 6 OF 10 limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Kristina Lowthian, Surface Water Engineer 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7249 klowthian@rentonwa.gov Fax: (425) 430-7241 CONSULTANT Julie Brandt, Senior Engineer - Surface Water 719 2nd Ave #200 Seattle, WA 98104 Phone: (206) 394-3661 JBrandt@parametrix.com AGENDA ITEM #5. g) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non -discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. AGENDA ITEM #5. g) PAGE 8 OF 10 D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Kristina Lowthian. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. AGENDA ITEM #5. g) PAGE 9 OF 10 F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washin gton at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #5. g) PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Jenifer Young EP&C Division Manager _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 5/21/2021 Nonstandard 10/11/21 clb 1758 AGENDA ITEM #5. g) SCOPE OF WORK City of Renton Stormwater Management Action Planning (SMAP) PROJECT UNDERSTANDING The City of Renton (City) is contracting with Parametrix to develop the City’s Stormwater Management Action Plan (SMAP), which is required by the Washington State Department of Ecology (Ecology) National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit (Permit). Parametrix will apply Ecology guidance to conditions unique to the City to prepare a SMAP that is based on Permit requirements . The effort will also include consideration of Ecology’s Stormwater Management Action Planning Guidance (Ecology 2019, Publication 19-10-010). The project is partially funded by a Stormwater Financial Assistance Program (SFAP) grant from Ecology that has not been finalized at the time of this scope development. Anticipated deliverables to be generated by Parametrix based on Ecology’s grant conditions are noted in italics. (Ecology requirements included in the final grant award that do not match these would be considered out of scope.) TASK 1 – NOT USED This task number is not used in in the Parametrix contract order to align with the task numbering in the grant award. Task 1 in the grant is reserved for the City to track and administer its grant contract for the SMAP directly with Ecology. TASK 2A – PROJECT MANAGEMENT The purpose of this task is to track, manage, document, and report on the Parametrix work effort. Approach Parametrix will track and administer this contract with the City, including preparing monthly invoices and coordinating work efforts with the City’s project manager. Parame trix’s project manager will have routine phone and email contact with the City’s project manager as needed. Project milestones will be based on the attached project schedule. Assumptions • Project management will extend through June 30, 2023 (21 months). Deliverables • Monthly invoices and progress reports • QA/QC review documentation (delivered upon request) AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 2 October 2021 TASK 2B – PROJECT INITIATION AND NEEDS ASSESSMENT This purpose of this task is to define the project objectives, establish team member roles and communications, and define data gaps and needs. Approach City Staff Workshop: Parametrix will prepare for and facilitate a project kickoff workshop with City staff. The workshop will include introduction of the project team; definition of the project objectives; review of the scope of work and schedule milestones; describe the communications plan; and prepare the risk register. Data Collection: Parametrix will obtain available GIS data from the City and other readily-available sources to complete the receiving water inventory, building substantially on the work conducted as part o f the development of the City’s December 28, 2020, Preliminary Receiving Waters Assessment and Stormwater Management Memorandum. Examples of available data to be collected are: • Basin hydrography/water feature mapping, including streams and lakes or other receiving waters • Basin topography • Aerial photos • Watershed catchment delineations • Drainage system maps • Stormwater facility location and type maps • Land cover, including soils, vegetation type, tree canopy, and condition • Impervious surfaces • Public rights-of-way • ADT (where data is readily available) • Vacant land maps (if available) • Future proposed land use from zoning, growth plans, and active building projects (if applicable) • Critical areas, such as wetlands, steep slopes or geologic hazards, buffers, and flo odplains • Water quality and stream conditions • Environmental justice (using USEPA’s EJ Screen, the Washington State Department of Health Washington State’s Health Disparity Map, and data from local regional groups as available). • Ecology’s Puget Sound Watershed Characterization Project • Ecology’s Environmental Information Management (EIM) database • National Water Quality Assessment Program • SAM produced regional receiving water assessments • Phase I Counties permit modeling and basin plan reports Data not available will be assessed in the data gaps analysis (see below). AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 3 October 2021 Data Gap Analysis: Parametrix will prepare a brief memorandum discussing: • A list of data not available, • Gaps recommended to be filled for the project, and • Gaps that can be accepted and addressed through assumptions or extrapolation from other sources. Assumptions • Up to 4 Parametrix staff members will participate in the City staff workshop. One 2-hour meeting is assumed. • The City will identify and invite other City staff to participate in th e workshop. The City will coordinate the kickoff meeting location and time and have key City staff at the meetings based on planned topics. • Where available, the City will provide Parametrix with information in electronic format via email, FTP site transfer, or file a share platform hosted by Parametrix (such as OneDrive/SharePoint or Project Wise). • If available in the City’s current records, the City will provide the following information: ➢ Geographic information system (GIS) data described above ➢ Most recent NPDES annual reports and stormwater management program documents ➢ Support information related to the City’s December 28, 2020, Preliminary Receiving Waters Assessment and Stormwater Management Memorandum ➢ Available water quality data from City-led or available surface water or stormwater monitoring programs ➢ Existing modeling data on the City’s stormwater system and drainage basins within the City, if available ➢ Results of recent stormwater system needs assessment, including map of problem areas and basi c project sheets developed to-date • The City will provide Parametrix with document review comments from all City reviewers consolidated into a single electronic file. • Data gaps that the City chooses to be filled for the project will be addressed by the City . (Parametrix can collect certain data for additional scope and fee.) • The City will directly request available information from other public entities, such as WRIAs, the County, the Army Corps, or Ecology. • Data gaps that cannot be filled will be addressed through assumptions or extrapolation from other sources to the extent possible. Deliverables • Agenda for City Staff Workshop • Brief data gaps memorandum (2 to 3 pages) AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 4 October 2021 TASK 2C – RECEIVING WATER ASSESSMENT The goal of this task is to assess existing information collected in Task 2 to document relative conditions of the local receiving waters and contributing areas based on the requirements of Permit Section S.5.C.1.d.i. Approach Basin Boundary Check: Parametrix will use existing watershed catchment delineations and potentially resize, combine, or subdivide drainage areas based on analysis units compatible with SMAP review. Watershed Inventory: Parametrix will: • Identify common basin characteristics for reviewing and categorizing condition and need. • Review data gathered in Task 2 pertaining to landscape characteristics (land use and cover, road density, age of development/stormwater management infrastructure, impervious area, stream buffers, intact floodplains, and crossings) that usually affect surface water conditions. • Assess the relative development potential in the basin using available vacant (undeveloped parcels) and developable (non-floodplain, steep slope, or similar critical areas) land. • Work with the City to identify water quality conditions to that may need improvement. NPDES Table and Map: Parametrix will prepare a Watershed Inventory and accompanying web map documenting the drainage areas based on Permit requirements. As previously stated, the inventory will build substantially on the work conducted as part of the development of the City’s December 28, 2020, Preliminary Receiving Waters Assessment and Stormwater Management Memorandum. The inventory will be in table format and will include: • Each receiving water name, its total watershed area, the percent of the total watershed area that is in the Permittee’s jurisdiction • A brief description of the relative conditions of the receiving waters based on currently available basic water quality assessment information and the contributing areas condition based on current land cover and known stormwater management. • For each watershed and receiving water, evaluate current “treated” and “untreated” lands as defined by stormwater management system coverage. • Findings of the stormwater management influence assessment for each basin and indication of which receiving waters will be included in the S5.C.1.d.ii prioritization process. • Parametrix will also include a web map of the delineated basins with references to the watershed inventory table. • Parametrix will create a copy of the web map with select layers for the City to share with Ecology. City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s revie w period to present the draft Watershed Inventory, answer questions, and collect preliminary comments. Assumptions • Parametrix will base the assessment on data collected during Task 2. No new data will be collected for this effort. Existing basin boundaries may be slightly updated, but no new basin delineations will be prepared. AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 5 October 2021 • The City will provide Parametrix with document review comments from all City reviewers consolidated into a single electronic file. • The schedule includes a lag of 10 business days for Ecology review of draft grant deliverables; however, Parametrix will continue or suspend effort on this task based on direction by the City. • For all Ecology submittals (grant deliverables, Permit submittals, etc.), Parametrix will submit documents to the City, and the City will submit the documents to Ecology. Deliverables • Draft Watershed Inventory technical memorandum for City review in Microsoft Word and PDF electronic file formats (3 to 5 pages, not including data table, map, and attach ments). • Draft Receiving Water Conditions Assessment that includes a conditions assessment table, proposed MS4 influence method, and analysis (anticipated grant deliverable) • Web map for Ecology access depicting delineated basins with references to the wate rshed inventory table (anticipated grant deliverable) • Response to Ecology Receiving Water Conditions Assessment online GIS interface, conditions assessment table, MS4 influence method, and analysis comments (anticipated grant deliverable) • Final Watershed Inventory technical memorandum for City review in Microsoft Word and PDF electronic file formats (3 to 5 pages, not including data table, map, and attachments). • Final Receiving Water Conditions Assessment including online GIS interface (anticipated grant deliverable) TASK 3 – RECEIVING WATER PRIORITIZATION The purpose of this task is to establish prioritization of watershed protection needs to help identify which of the City’s local receiving waters are most likely to benefit from stormwater management pl anning based on the requirements of Permit Section S.5.C.1.d.ii. Approach Watershed Prioritization: Parametrix will work with the City to prioritize watersheds. Through this process, Parametrix will: • Prepare prioritization metrics for local watersheds for review and agreement by the City. • Identify restoration or protection goal(s) for each watershed or watershed group based on basin characteristics and protection needs. • Evaluate current and potential opportunities to address watershed restoration and prote ction goals for each watershed or watershed group. • Prioritize watersheds or watershed groups based on agreed metrics using a GIS/spreadsheet scoring tool. • Work with the City to identify additional, non-quantifiable opportunities and constraints such as political support, funding applicability, community perception, etc. in the watershed prioritization. • Identify a single watershed or watershed group to target for stormwater management planning in Task 4. City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s review period to present the draft Watershed Prioritization, answer questions, and collect preliminary comments. AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 6 October 2021 Public Engagement Support: Parametrix will prepare a web-based GIS story map suitable for distribution to the Public and for the City to share with Ecology. A public comment field will be included in the story map to solicit feedback. In addition, Parametrix will develop a brief (5 to 10 slides) presentation and support City staf f in briefing the Mayor’s Inclusion Task Force on the project. Assumptions • Parametrix will base the prioritization on data collected during Task 2. No new data will be collected for this effort. • The City will provide Parametrix with document review comments from all City reviewers consolidated into a single electronic file. • The City will perform all public advertisement, outreach, and distribution of the web-based GIS story map provided by Parametrix. • Up to 2 Parametrix staff will attend the Mayor’s Inclusion Task Force briefing to support the City’s presentation. • The schedule includes a lag of 10 business days for Ecology review of draft deliverables; however, Parametrix will continue or suspend effort on this task based on direction by the City. • For all Ecology submittals (grant deliverables, Permit submittals, etc.), Parametrix will submit documents to the City, and the City will submit the documents to Ecology. • Translation services are dependent on a number of factors including content complexity, language combinations, turnaround time, and formatting. Parametrix can sub -contract for translation service to most regionally used languages for an additional fee. Deliverables • Draft prioritization methodology (anticipated grant deliverable) • Draft public outreach materials to provide the public and stakeholders with an opportunity to comment on proposed prioritized catchment area(s) (anticipated grant deliverable) • Response to Ecology prioritization methodology comments (anticipated grant deliverable) • Draft Receiving Water Prioritization technical memorandum for City review in Microsoft Word and PDF electronic file formats (approximately 10 pages, not including appendices) • Final Receiving Water Prioritization technical memorandum in Microsoft Word and PDF electronic file formats (approximately 10 pages, not including appendices) • A web-based GIS story map suitable for distribution to the public and for the City to share with Ecology • Receiving Water Prioritization and results memorandum, including list of high-priority catchment area(s) and online GIS interface (anticipated grant deliverable) • Documentation of public outreach, collection of stakeholder feedback, City responsiveness to comments (anticipated grant deliverable) TASK 4 – STORMWATER MANAGEMENT ACTION PLAN The goal of this task is to identify and document high-level stormwater management activities that may improve the condition of the high-priority watershed identified in Task 3 based on the requirements of Permit Section S.5.C.1.d.iii. AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 7 October 2021 Approach Action Identification: Parametrix will work with the City to identify and create a list of: • Concept-level potential stormwater facility retrofits for the area, including identification of BMP types (in broad categories such as distributed LID retrofits, regional flow control facilities, targeted water quality media filtration for particular pollutants, etc.) and preferred locations where possible (in general categories such as regional vs. site-specific facilities, retrofits in the right-of-way vs. parcels, excluded areas such as protected natural resources, etc.) • Land management/development strategies and/or actions for water quality management • Targeted, enhanced, or customized permit-related stormwater management actions such as IDDE field screening, prioritization or source control inspections, O&M inspections, enhanced maintenance, and/or public education and outreach behavior change programs. • If applicable, changes needed to local long -range plans to address SMAP priorities • A proposed implementation schedule and budget sources for short- and long-term actions • A process for future assessments and feedback to inform future changes Public Engagement Support: Parametrix will: • Support the City in preparing for a virtual/online Public Open House to present the SMAP process so far and outline the potential identified actions. • Update the web-based GIS story map for use during the Open House and suitable for distribution to the Public afterwards to facilitate comment collection. SMAP Report: Parametrix will develop a SMAP report that outlines the identified actions and incorporates adjustments based on public comment, as approved by the City. SEPA Checklist: Parametrix will prepare a SEPA checklist, supporting figures, and text of a public notification for the City’s publication. City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s review period to present the draft SMAP Report, answer questions, and collect preliminary comments. Assumptions • Up to 3 Parametrix staff members will participate in the Public Open House. One 2-hour meeting is assumed. • The City will identify and invite other City staff to participate in the Public Open Hou se, coordinate the online platform and time, and conduct public advertising of the event leading up to it. • Parametrix will be responsible for developing the figures which will be included in the SMAP. • The Receiving Water Assessment and Receiving Water Prioritization technical memoranda prepared under earlier tasks will be included as appendices to the SMAP Report. • The City will provide Parametrix with document review comments from all City reviewers consolidated into a single electronic Excel table file. AGENDA ITEM #5. g) SCOPE OF WORK (continued) City of Renton 553-1779-887 Stormwater Management Action Planning (SMAP) 8 October 2021 • The schedule includes a lag of 10 business days for Ecology review of draft deliverables; however, Parametrix will continue or suspend effort on this task based on direction by the City. • For all Ecology submittals (grant deliverables, Permit submittals, et c.), Parametrix will submit documents to the City, and the City will submit the documents to Ecology. Deliverables • Draft list of stormwater management actions for structural retrofits and targeted areas for City review in Microsoft Word and PDF electronic file formats • Draft list of structural and non-structural Stormwater Management Actions (SMAs) (anticipated grant deliverable) • Web map layer showing SMA facility retrofits with catchment areas and facility footprint(s) (anticipated grant deliverable) • An update to the public web-based GIS story map to facilitate comment collection. • Documentation of collected stakeholder feedback and City responsiveness to comments (anticipated grant deliverable) • City Draft SMAP Report for one high-priority basin for City review in Microsoft Word and PDF electronic file formats, approximately 30 pages (not including appendices) • Draft SMAP for Ecology, including supporting narrative, proposed schedule, conceptual budget, potential funding sources, and adaptive management (anticipated grant deliverable) • Response to ECOLOGY SMAP comments (anticipated grant deliverable) • Final SMAP Report for one high-priority basin in Microsoft Word and PDF electronic file formats, approximately 30 pages (not including appendices) • Final written SMAP for Ecology, including list of SMAs for targeted areas and online GIS interface (anticipated grant deliverable) AGENDA ITEM #5. g) Project Budget Julie G.BrandtAriannaFrenderPaul S.FendtChad L.TinsleyTheodore B.PrinceAmandaThompsonJohn PhillipsSarah RifeErinFergusonPatricia E. YiSusan E.SwiftDebra M.FetherstonShanon L.HarrisJean N.JohnsonLori A.GilbertsonSr EngineerEngineer IISrConsultantSr GISAnalystSr EngineerEngineer IISr.ConsultantEngineer IIIPlannerSr GraphicDesignerTechnicalEditorPublicationsSupervisorProjectControlsSpecialistSr.ContractsAdminSr. ProjectAccountant$208.75 $113.78 $290.26 $134.52 $196.95 $123.34 $254.80 $142.77 $187.62 $132.57 $108.75 $149.96 $132.44 $165.30 $138.61 Task Subtsk Description Labor Dollars Hours 01 Not Used (City Grant Administration) -- 02 Receiving Water Assessment $60,833.01 373 106 100 26 48 4 4 4 8 1 -1 1 52 2 16 02A Project Management $19,190.15 116 48 -----------50 2 16 02A 01 Project Management $19,190.15 116 48 50 2 16 02B Project Initation and Needs Assessment $12,883.07 84 14 28 6 24 4 4 ----1 1 2 -- 02B 01 City Staff Workshop $3,522.61 22 4 8 2 4 2 2 02B 02 Data Collection $5,662.22 36 8 8 2 12 2 4 02B 03 Gap Analysis Technical Memorandum $3,698.24 26 2 12 2 8 1 1 02C Receiving Water Assessment $28,759.80 173 44 72 20 24 --4 8 1 ------ 02C 01 Basin Boundary Check $6,803.81 44 8 16 4 16 02C 02 Receiving Water Assessment (incl. Ecy draft)$15,474.75 90 24 40 12 2 4 8 02C 03 Response to Ecology Comments $3,884.92 24 8 12 2 2 02C 04 City Check-In Meeting $2,596.33 15 4 4 2 4 1 03 Receiving Water Prioritization $76,942.19 466 92 147 54 90 20 -5 24 1 10 9 14 --- 03 01 Watershed Prioritization (incl. Ecy rev)$44,658.12 256 60 80 40 36 16 24 03 02 Response to Ecology Method Comments $3,998.70 25 8 13 2 2 03 03 City Check-In Meeting $2,762.66 15 4 2 2 4 2 1 03 04 Public Engagement Support (incl. Ecy mat'ls.)$8,992.43 59 8 16 2 24 4 2 1 2 03 05 Prioritization Technical Memorandum $16,530.28 111 12 36 8 24 2 1 8 8 12 04 Surface Water Management Action Plan $102,870.92 635 75 122 38 42 110 152 8 -46 18 10 14 --- 04 01 Action Identification $33,659.21 204 12 24 16 8 60 80 4 04 02 SMA Descriptions & Web Map to Ecology $9,928.62 66 2 2 8 16 32 2 4 04 03 Open House (incl. Ecy documentation)$9,039.81 58 8 12 2 8 8 12 2 2 2 2 04 04 SMAP Report (incl. Ecology draft)$33,229.82 208 40 64 16 8 24 24 16 8 8 04 05 SEPA Checklist $9,851.69 55 1 2 4 2 46 04 06 Response to Ecology SMAP Comments $4,112.49 26 8 14 2 2 04 07 City Check-In Meeting $3,049.28 18 4 4 2 4 2 2 Labor Totals:$240,646.12 1474 273 369 118 180 134 156 17 32 48 28 20 29 52 2 16 Totals:$240,646.12 $56,988.07 $41,985.74 $34,250.39 $24,213.15 $26,391.30 $19,240.65 $4,331.60 $4,568.72 $9,005.88 $3,711.89 $2,174.90 $4,348.70 $6,886.75 $330.59 $2,217.80 Other Direct Expenses Mileage $250.00 Other Direct Expenses Total:$250.00 Project Total $240,896.12 Billing Rates: City of Renton Stormwater Management Action Planning 553-1779-887 2021.10.05 AGENDA ITEM #5. g) Renton SMAP | Proposed Project Schedule Task Start End Days T01 - NOT USED (City grant administration)1/0/1900 1/0/1900 0 T02A - PROJECT MANAGEMENT 11/4/2021 6/30/2023 603 T02B - INITIATION & NEEDS ASSESSMENT 11/4/2021 12/4/2021 30 City Staff Workshop 11/4/2021 11/10/2021 6 Data Gap Analysis 11/11/2021 12/4/2021 23 T02C - RECEIVING WATER ASSESSEMENT 12/5/2021 3/23/2022 108 Draft Memo 12/5/2021 2/3/2022 60 City workshop (assessment & priority method)2/4/2022 2/5/2022 1 City review 2/6/2022 2/20/2022 14 Ecology table & map review [Grant]2/11/2022 2/25/2022 14 City response to Ecology comments [Grant]2/25/2022 3/11/2022 14 Ecology assessment acceptance [Grant]3/10/2022 3/11/2022 1 Final Memo to City 2/21/2022 3/23/2022 30 City Final Assessment to Ecology [Grant]3/30/2022 3/31/2022 1 Permit Deadline 3/30/2022 3/31/2022 1 T03 - RECEIVING WATER PRIORITIZATION 3/24/2022 6/28/2022 96 Ecology methodology review [Grant]1/31/2022 2/14/2022 14 Ecology public outreach review [Grant]1/31/2022 2/14/2022 14 Ecology public outreach approval [Grant]2/15/2022 3/1/2022 14 Public Engagement Support 3/8/2022 4/5/2022 28 Ecology methodology approval [Grant]3/7/2022 3/21/2022 14 Draft Prioritization Memo 3/24/2022 5/11/2022 48 City workshop (prioritization & SMAs)5/12/2022 5/13/2022 1 City review 5/14/2022 5/28/2022 14 Final Memo to City 5/29/2022 6/28/2022 30 City Final Memo to Ecology [Grant]6/29/2022 6/30/2022 1 Permit Deadline 6/29/2022 6/30/2022 1 T04 - SMAP REPORT 6/29/2022 12/19/2022 173 Identify potential actions 6/29/2022 8/28/2022 60 Ecology SMA list & map review [Grant]8/28/2022 9/9/2022 12 Public Open House Support 8/28/2022 9/7/2022 10 Public outreach results to Ecology [Grant]11/3/2022 11/4/2022 1 Draft Report 9/8/2022 11/7/2022 60 Present to City staff 11/7/2022 11/8/2022 1 City review 11/8/2022 11/18/2022 10 Final Report to City 11/19/2022 12/19/2022 30 Ecology SMAP report review [Grant]12/30/2022 1/13/2023 14 City response to Ecology comments [Grant]2/1/2023 2/15/2023 14 Ecology SMAP acceptance [Grant]2/14/2023 2/15/2023 1 City Final SMAP to Ecology [Grant]3/30/2023 3/31/2023 1 Permit Deadline 3/30/2023 3/31/2023 1 Grant Deadline [anticipated]6/29/2023 6/30/2023 1 Deliverable [Grant]:Denotes anticipated grant-required deliverables; pending confirmation by Ecology grant award.Nov 2021Dec 2021Dec 2021Jan 2022Mar 2022Mar 2022Apr 2022May 2022Jun 2022Jul 2022Aug 2022Sep 2022Oct 2022Nov 2022Dec 2022Jan 2023Feb 2023Mar 2023Apr 2023May 2023Jun 2023RentonSMAP_Sched_20211005.xlsx 553-1779-887AGENDA ITEM #5. g) 1  CITY OF RENTON. WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE SOUTH  KING HOUSING AND HOMELESS PARTNERS 2022 WORK PLAN AND 2022  OPERATING BUDGET.  WHEREAS, on May 24, 2019 the City of Renton entered into an Interlocal Agreement (ILA)  with eight (8) other south King County cities and King County to form the South King Housing and  Homelessness Partners (SKHHP); and  WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s  annual work plan to guide the work of the SKHHP staff; and  WHEREAS, the purpose of the annual work plan is to provide management and budget  guidance to implement the overarching SKHHP goals to work together and share resources to  increase the available options for South King County residents to access affordable housing and  to preserve the existing affordable housing stock; and  WHEREAS, the 2022 work plan includes three (3) major streams of work: governance and  administration, policy and planning, and outreach and education; and  WHEREAS, the governance and administration work stream includes program‐wide  management activities including establishing decision‐making protocols and reporting  procedures and convening an advisory board; and   WHEREAS, the policy and planning work stream includes advocating for and establishing  a SKHHP affordable housing capital fund and collaborating with partners to enhance local policies  and programs that accelerate access to affordable housing, protect existing housing stock, and  provide housing security; and  AGENDA ITEM # 7. a) RESOLUTION NO. ________  2  WHEREAS, the outreach and education work stream includes representing South King  County at all applicable decision tables and furthering the understanding of the spectrum of  affordable housing options and related needs and opportunities; and  WHEREAS, pursuant to the ILA the annual operating budget includes an itemization of all  categories of budgeted expenses and itemization of each party’s contribution, including in‐kind  services; and  WHEREAS, the operating budget allows for implementation of the overarching SKHHP  goals to work together and share resources to increase the available options for South King  County residents to access affordable housing and to preserve the existing affordable housing  stock; and  WHEREAS, each party’s contribution(s) will be transmitted to SKHHP on an annual basis  during the first quarter of the calendar year; and  WHEREAS, on July 23, 2021 the SKHHP Executive Board passed Resolution 2021‐03  adopting the 2022 SKHHP Work Plan and 2022 SKHHP Operating Budget upon approval by the  legislative body of each party;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:    SECTION I. The City Council approves and adopts the documents entitled 2022 SKHHP  Work Plan and 2022 SKHHP Operating Budget, both dated July 23, 2021, included as Attachments  A and B, respectively, together with the SKHHP’s Executive Board’s Resolution 2021‐03, attached  to this resolution and incorporated herein by this reference.    AGENDA ITEM # 7. a) RESOLUTION NO. ________  3  PASSED BY THE CITY COUNCIL this _________ day of ______________________, 2021.                            Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this ________ day of ___________________, 2021.                         Armondo Pavone, Mayor        Approved as to form:                          Shane Moloney, City Attorney    RES:1890:9/29/21       AGENDA ITEM # 7. a) RESOLUTION NO. ________  4            SKHHP’S EXECUTIVE  BOARD’S   RESOLUTION NO. 2021‐03  ATTACHMENT A:  SKHHP 2022 DRAFT WORK PLAN   ATTACHMENT B: SKHHP 2022 OPERATING BUDGET       AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a) AGENDA ITEM # 7. a)