HomeMy WebLinkAboutAdden 1CAG-10-089, Adden #1-10
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City of Renton Technology Contract
Amendment to the Police Digital In -Car Video System
This is an amendment to the City of Renton contract number CAG-10-089 between the City of Renton,
Washington, an Optional Code city and a political subdivision of the State of Washington (hereinafter "City") and Coban
Technologies, Inc. with its principal place of business at 12503 Exchange Drive Suite 536 Stafford, Texas 77477
(hereinafter "Contractor").
WITNESSETH:
WHEREAS, the City has caused Contract documents for:
Contract No. CAG-10-089 , Adden #1-10
Contract Title : Police Digital In -Car Video System
to be prepared for certain Work as described therein.
This amendment is to add Services and Hardware as described in the attached Statement of Work, for the price listed in
the Sales Quote dated April 20, 2010, to the original contract between the City of Renton and Coban Technologies, Inc
dated July 21, 2010.
COBAN TECHf OGIES, INC
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—Authorized Sig re
V.
Name and Title Print or Type):
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CITY ENTON
t
r
V lin f i t
Authorized Signature
Denis Law, Mayor
Name and Title (Print or Type):
City of Renton Police Digital In -Car Video System Contract 11 P a g e
Price Quote
OOBAN Technologies, Inc.
12503 Exchange Dr., Suite 536
Stafford, TX 77477
TEL:281-277-8288, FAX:281-277-8256
Bill to; Renton Police Department
1055 South Grady Way
PENTON. WA 98057
Tel.:425.430-7500
SALES ORDER
Order No.: 00003555
Date: 4/2012010
Page: 1 01`1
Ship to: Renton Police Department
1055 South Grady Way
RENTON, WA98057
Tel.:425-430-7500
Account No.: 0000001912
Your PiO No.: 51849
Terms: Net 30
Sales Rep : PL
Shipping Via: UPS Ground
Due Date: 5/20110
Line Item Number Description Quantity Unit Price Extended
1 SYSIN-02
INTERVIEW UNIT
2
4.000.00 IKT
8,000.00
2 LINST-02
INSTALLATION- BACK OFFICE
1
800.00 /KT
800.00
3 WARR-IN23
INTERVIEW 2ND-3RD YR MAINTENANCE
2
850.00 1KT
1,700.00
4 LSHIP-01
FEE- SHIPPING
2
50.00 1KT
100.00
Prepared by
Customer Signature
Print
Sub Total 10,600.00
Sales Tax 1,007.00
Total Amount: 11.607.00
Balance 11,607.00
Date:
City of Renton Police Digital In -Car Video System Contract Amendment 2 1 P a g e
Statement of Work
1. Introduction
This Statement of Work ("SOW") has been made and entered into, by and between, COBAN Technologies, Inc.,
(hereinafter referred to as "COBAN") and CITY OF RENTON (the " City "). This Contract consists of the provisions set
forth below, including provisions of all attachments to this Contract. The following pages describe the products, services
and support information pertaining to the purchase of the Coban Edge Interview Room System.
1.1 Project Objective
This project will implement the Coban Interview Room System with back office Digital Video Management Solution
(herein after referred to as "DVMS" ).
1.2 Project Location
Work shall be performed at the following location:
Renton City Hall
1055 S Grady Way
Renton, WA 98057
1.3 Document Objective
This document will constitute the full scope of work for the Interview Room System project. Any change or modification
to this document after acceptance will require a change request that is signed by the City and COBAN. The following
specification requirements are met with these documents.
Define overall project scope and task objective for the project.
Define the bounds of ownership and responsibility between the City and COBAN for the completion of the project.
Define project deliverables and City acceptance criteria for project closure and sign off.
1.4 Project Deliverables
Coban will provide written documentation defining the following aspects of the Interview Room System in the format
specified:
• Interview Room System Layout (PDF)
• Interview Room System User's Guide (PDF)
• Interview Room System Training (PPT)
2. Services Provided
2.1 Project Confirmation
City of Renton Police Digital In -Car Video System Contract Amendment 3 1 P : ;
The City and COBAN will begin the project by conducting a kickoff meeting for review and confirmation of the proposed
solution. COBAN will conduct a thorough discovery base on surveys completed by the City to fully understand the City's
technical needs and quality the proposed equipment and application requirements.
2.2 Project Implementation and Configuration
COBAN Engineer Team will setup and configure the Interview Room System and DVMS application for this project
according to the specific listed below:
1. Interview Room System Purchased:
(2) — Interview Room System
• Edge CPU Module with 32GB Solid State Drive
• Power Module
• Dome Camera
• Omni Directional Interview Microphone
• Microphone Amplifier
• Remote Start Switches
2. Services Purchased:
(1) Interview Room System Training and Workstation Setup and Config ( day )
3. Maintenances Purchased:
(2) Interview Room System Maintenance Support —Year 1, 2 and 3.
4. Configuration:
The City will provide a minimum of one (1) Control Workstation for the two (2) interview systems, Control
Workstation will be loaded with DVMS Interview Software. The City will ensure the Control Workstation meets
the minimum specification listed below:
• OS should be Windows XP Professional with SP2 or above.
• Recommended Core 2 DUO, 2.2GHz or Higher
• Recommended 2GB RAM or Higher
• Minimum of 64 MB Graphics card
• USB 2.0 port for upload cradle (for Mobile HDD upload and download)
• Windows Media Player 9.0 or higher
• Active Ethernet Connection 100 base-T or faster
The video and metadata will be generated on the Interview unit first then downloaded to the Control
Workstation. On the Control Workstation, the digital signature is generated and the complete set (video,
metadata, DS) it will be immediately pushed via the network to the primary DVMS server. After the video and
data are uploaded to the back -end storage, all event data collected during the interview can be used as search
criteria to find needed videos quickly.
6. Back Office Setup
The City will share the same back end storage hardware with their In -car units and ensure the Server will meet
Coban's minimum specification requirements:
• Core 2 DUO, 2.2GHz or Higher
• 2GB RAM or Higher
City of Renton Police Digital In -Car Video System Contract Amendment 4
• Mirrored SCSI drive for OS and database.
• The OS should be Windows Server 2003 R2 or Windows Server 2008 with the latest service pack.
• Microsoft SQL Server 2005 with 5 CAL or SQL Server 2008 with 5 CAL
( SQL Express 2005 or SQL Express 2008 may be used if 2 or less workstations are connected to the Server )
• Windows 2003 or Windows 2008 Server with the latest service pack.
• Disk Storage Array system must be configured. Note that NAS is not supported; it should be either internal
Raid or SAN storage.
• Partition(s) must be formatted and assigned a drive letter by the server.
• Server should be racked and running with network access and a UPS backup.
Coban shall install DVMS application on the server. Coban Engineer will test connectivity and operability from
the workstation to the server. An authorized member of the City's Information Technology Department MUST
be on hand for this installation when the DVMS storage devices are to be added to the City existing network.
Training
Coban will provide an one (1) hour training session on the Interview Room System to the appropriate City
personnel.
3. Responsibilities
3.1 City's Responsibilities
This SOW is provided based on the following requirements met by others and following key assumptions. Any
deviations from these assumptions that arise during the project shall be managed in writing by the City's Project
Manager as specified in A1.4. Parties agree that any changes in the assumption may result in adjustment in pricing and
project timeline. City understands additional services and fees may be required if inaccurate or incomplete
data/information sis supplied to COBAN.
• Provide a single point of contact for project coordination with COBAN.
• Provide a list of key resources for affected areas by the project to the COBAN Project Manager prior to the project
kick off; including Name, Title and Area of Focus, phone & E-Mail wherever possible.
• Notify COBAN 21 days in advance of schedules change.
• Provide up to date necessary/relevant network diagrams.
• Provide power requirements for equipment as specified by COBAN.
• Provide network connectivity resources.
• Provide security clearance and physical access to facilities, as required. This includes badges, passwords, and access
cards, parking privileges.
• Ensure all users and administrators are present during the allotted training times, on time and without interruption.
• The City is responsible for maintaining its own "Disaster Recovery' policies and procedures for the reconstruction of
lost or altered files, backup or saving of data or programs to the extent deemed necessary by the City and for
actually reconstructing any lost or altered files, data or programs. COBAN assumes no responsibility for the
protection of The City data. COBAN is not liable for damage to software or data caused by service to the computer
hardware equipment, except to the extent that such damage is caused directly or indirectly by COBAN. Any service /
warranty work required on the workstation, server or other devices provide by the City in conjunction with the
Interview Room System will be performed by the manufacturer's representative from whom they purchased the
devices from.
• The City's Information Technology Department will be responsible for making certain that any and all security
settings (port openings, firewall settings, antivirus software, etc.) are made prior to the installation and testing of
the DVIVIS storage equipment. COBAN shall not be held liable for any of the following and is not limited to: network
City of Renton Police Digital In -Car Video System Contract Amendment 5 1
breach, data interception or loss of data due to those types events, virus / Trojan infection, if and when a situation
should occur. It is highly recommended that the City's Information Technology Department maintain a "remote"
connection to the server for the remote support of the server by COBAN software engineers. This connection neec
not be a "constant or always live" type, but one that can be established easily as needed.
3.2 Coban's Responsibilities
• Provide a single point of contact for project coordination with the City.
• Provide a list of key resources for the project to the City prior to the project kick off; including name, title, focus
area, phone, birthday, fingerprint and e-mail wherever possible.
• Notify the City within 21 calendar days in advance of schedules change.
• Provide goods and services outlined under section 2.2.
City of Renton Police Digital In -Car Video System Contract Amendment 6 1 P g