HomeMy WebLinkAboutContractAGREEMENT FOR LODGING TAX FUNDING FOR AMPOWERING
WOMEN SHOW 2021
THIS AGREEMENT, dated for reference purposes only as September 13, 2021, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and AmPowering
(“Consultant”), a Washington Non-Profit Corporation. The City and the Consultant are referred
to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this
Agreement is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide organization and implementation of the
2021 Women Show for the purpose of promoting tourism to the City of Renton as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2021.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $20,000, as a flat rate fixed sum based upon Work actually
performed according to the rate(s) or amounts specified in Exhibit A. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A.
Except as specifically provided herein, the Consultant shall be solely responsible for
payment of any taxes imposed as a result of the performance and payment of this
Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
CAG-21-279
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specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
C.E. “Chip” Vincent
CED Administrator
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Menka Soni
Ravishing Women
11878 175th Pl NE
Redmond, WA 98052
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Phone: (425) 430-6588
cvincent@rentonwa.gov
Fax: (425) 430-7300
Phone: (425) 418-7181
Soni_menka@hotmail.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
A. Report on Execution of Services
a. The Recipient shall submit a report on services and work provided with the
final invoice, no later than December 30, 2021. This report should be no longer
than five pages, excluding budget detail, and should follow the outline below:
i. Summarize the activities undertaken in providing the scope of work
described in Exhibit A.
ii. Reference the project objectives specified in Exhibit A. Were those
objectives achieved? Why or why not? Were there any unexpected
positive outcomes or challenges?
iii. Reference the specific measurable results specified in Exhibit A. Were
they achieved? If not, what challenges prevented the achievement of
the anticipated results?
iv. Describe involvement of any partners specified in Exhibit A, as well as
any unexpected cooperative relationships that developed through
implementation of the project.
v. Reference the project budget specified in the Exhibit A. Provide an
analysis of actual expenses and income in relation to the projected
budget.
vi. Provide a good faith best-estimate of actual attendance generated by
the scope of work in the three categories below:
1. Travelers staying overnight in paid accommodations away from
their place of residence or business;
2. Travelers staying overnight in unpaid accommodations (e.g.,
with friends and family) and traveling more than 50 miles;
3. Travelers for the day only and traveling more than 50 miles.
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4. Describe the methodologies used to arrive at the good faith
estimate of actual attendance numbers described above.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jessie
Kotarski. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
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H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
12-10-2021
Approved by Patrice Kent via 11/30/2021 email
12/1/2020 EXHIBIT A
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2021 Lodging Tax Grant Application : Entry # 2021 Lodging Tax Grant Application : Entry # 590590
Today's Date
11/29/2020
Project or Event Title
AmPowering Women Show 2021
Name of your Organization
AMpowering (Formerly Ravishing Women)
Contact Person and Title
Menka Soni, President
Organization Address
11878 175th PL NE Redmond
REDMOND, WA 98052
United States
Map It
Phone
(425) 418-7181
Contact person email address
soni_menka@hotmail.com
Type of Organization
Non-Profit
Has your organization previously received a Lodging Tax Grant from the City of Renton?
Yes
Which type of category your project falls under per RCW 67.28.1816?
Special event or festival
Funding Amount
20,000
Project Summary
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2021 Lodging Tax Grant Application : Entry # 2021 Lodging Tax Grant Application : Entry # 590590
AmPowering (Formerly known as Ravishing Women) organization - a nonprofit group 501c(3) working for community
empowerment &
women talent encouragement and protecting violence against women has been conducting their
annual Ravishing Women Festival from last few years in City of Renton and it has become a very
popular event attracting people all over the world to attend this event. The publicity & media
coverage has made this as an internationally popular event. We are proposing to host Ravishing
Women Festival 2021 in City of Renton with support from LTAC and their grant.
During the festival, among several other activities, each year we organize pageant competitions
that focus on empowering the contestants in every possible way.
This is a highly visible show as it includes Miss Teen, Miss & Mrs. India Washington & Miss
Teen, Miss & Mrs. India Oregon pageant attracting lot of Indian demographics girls / women
to participate. Last two-year event was unique in itself as we decided to go grand year this year again after COVID slowdown in
2020 with
support from Hyatt hotel and it also includes so many festivities to celebrate everything women.
We hold franchise to represent entire North West zone in Miss Teen & Miss & Mrs. USA and
Worldwide happening in New Jersey every year and we take pride to announce that from last two
successive year our team has won the prestigious and highest title of Worldwide. Being part of
international chain, this is highly visible show and attract various tourist from contestants and their
families, judges, special guests, vendors & performers.
Our judges are very renowned and well known in the performing arts, pageant & fashion industry
as well as big names in the community. In the past has included Founder & Chairman of Miss
India Worldwide from New Jersey, Miss Washington, Mrs. India North America, Miss
Washington, Miss Africa, leading designers etc.
We introduced Global Princess Pageant in 2019 that attracted kids & their parents and was super successful. We also introduced
another product Calendar hunt where several models participated as we launched our calendar to support Census 2020 in City of
Renton.
We also felicitate women entrepreneurs and contributors and attract their families and supporters
from all over places to attend the show. Our Global Women leadership awards last year included awards to Ex Chief of Police
Carmen Best, Mayor Angela Birney, renowned Bollywood celebrities, Asia Pacific leader and many more accomplished women,
even from out of state. These Global Women Leadership awards are given to
recognize & appreciate women who are doing remarkable jobs in their areas and making huge
difference.
As we host International Trade Show too to attract various businesses to put their booths and
stalls for food, nonfood but commercial, & not for profit informational booths therefore there is
lot of attraction for the show.
We have various diverse performing groups and schools for entertainment and also professional
groups attracting various people to the show. We are planning to invite a renowned celebrity or
movie star to attract more crowd. Earlier in 2019 we also invited one of the biggest Bollywood
A listed celebrity Saif Ali Khan in Seattle which attracted a big crowd to the event, Women show was attended by renowned
Bollywood production crew including actress Raima Sen, Sadiya Siddiqui, Gaurav Gera, Raju Gauli, Vibhu Kashyap and more.
This event made big name in all over Bollywood news and media as well and City of Renton name was included in all media
news.
In the last few years we have more than 2000 people attending show every year. This is a highly
visible show as we select Ms. People’s Choice every year based on votes and that has given us
high visibility for the show.
Project scope of work
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2021 Lodging Tax Grant Application : Entry # 2021 Lodging Tax Grant Application : Entry # 590590
Our organization's mission is to transform lives and empower communities. Our goal is about bringing communities together and
celebrating diversity while keeping City of Renton's promotion of tourism, arts, culture and most important creating awareness of
City of Renton across USA and even internationally. Our event has become talk of the town by virtue of previous several years of
success. As in 2020 due to lockdown not many activities and events could take place, therefore people need to see hope, unity,
togetherness, entertainment and enjoy like earlier. We are hoping things will be back to normal by end of 2021 and we should be
able to help our communities to enjoy again.
City of Renton is known to celebrate diversity and inclusion. This event was also all about Rejoicing in humanity because I believe
that “Being Human” is greater than any race, ethnic origin and color, religion and creed, sexual orientation, age or personal ability!
Keeping this in mind, we are also launching "Ability in Disability" program where we are going to showcase strengths of disabled
people and give them a platform to exhibit their talent.
Our other highlights will be Miss Teen / Mrs / Miss India WA & Oregon, Mr / Ms. Asia Global, Princess Program, Multicultural
Performances, Global women leadership awards, calendar release, vendor pop up booths exhibits, health & fitness exhibit and
talk shows.
There were dignitaries and Senators, Medical Field Doctors, surgeons, City of Renton Officers, Celebrities and world renowned
artists, singer, Prominent directors of other pageants and people from different countries like Africa, Cambodia, China, Philippines
Nepal, India, Pakistan, Japan, Canada, Middle East and many more countries.
Our program as various elements tied together to make it a complete celebration of unity in diversity and extensively promote
tourism in City of Renton.
List the beginning and ending date of your project
Nov 1 - Nov 30, 2021
What's your plan to encourage more overnight stays in Renton hotels to replenish the hotel/motel lodging tax fund? How
specifically will you measure if people travel more than 50 miles or stay overnight?
Promoting lodging establishments, hotels, restaurants etc. In City of Renton via:
Adding “Where to Stay” details in our website and other promotions so that people can check & book upfront. It helps to
promote hotels upfront.
All contestants & their families will stay in City of Renton for 1-2 nights.
Our 2020 plan includes inviting all local restaurants and business to participate and support the show as vendors to help us
promote them. Every year we promote our vendors and sponsors by sharing their website and other business details upfront to
help them get promotion. We will be making some promo ads upfront with various businesses and tourism spots in Renton.
We will be inviting local business and artists to participate in the show
There will be guests and participants now coming from different parts of WA and will be reserving rooms in Renton to stay
closer to the venue.
We conduct pre shows, prelims, auditions and conferences, various meet & greet sessions as part of this show and we will be
talking to various hotels & event centers in City of Renton to help us conduct all those throughout the year. We hosted our Hope &
Unity runway show in City of Renton on Nov 7.
Our pageant winners will be part of most of the events happening in Renton and will promote tourism in Renton.
We will measure the amount of visitor traffic generated by our event & marketing is mostly by
Direct count of hotel rooms reserved, tickets sold, seats occupied etc. and also by indirect count of voting, brochures handed out,
random counting, word of mouth etc. Vendors sign ups & people data collected.
Attendance
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2021 Lodging Tax Grant Application : Entry # 2021 Lodging Tax Grant Application : Entry # 590590
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miles?miles?
Of your overall attendance,Of your overall attendance,
how many do you predicthow many do you predict
will be from out of state ORwill be from out of state OR
out of country?out of country?
Of your overallOf your overall
attendance, howattendance, how
many will pay formany will pay for
overnight lodging?overnight lodging?
Of your overallOf your overall
attendance, howattendance, how
many will NOT paymany will NOT pay
for overnightfor overnight
lodging?lodging?
2000 400 120 100 1900
Budget
Budgetfor2021_LTARenton1.docx
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the City to ensure completion of the project
Name
Menka Soni
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1
Budget for 2021 Ravishing Women Festival
Expenses Amount
Venue (Grand Ball Room In Hyatt ) 18000
Lights & sound 12000
Sashes & Crown 1500
Stationery, Misc. Items 600
Trophies, Flowers etc. 2000
Event Manager & Other workforce expenses (may need to
adjust for any changes POST COVID) 2000
Printing - Banner, Flyers, Brochures, Yard Sign 2000
Marketing / Advertisement Expenses 4000
New Jersey Pageantry Fee 3000
Judges & Pageant Food Expense 1500
Make Up & Hair of Pageants 2500
Hotel, Food & Airfare of Judges & invited celebrity guests 5000
City Permits & Insurance 400
Entertainers & transportation, Live Streaming expenses 4000
Total Expense 58500
Revenue
Vendor & Sponsors 10000
Tickets& Fee 10000
Matching donations from Microsoft / Boeing / Expedia 15000
Tourism Grant from City of Renton 20000
Total Revenue 55000
2
Intend Use of Grant Amount
Requested Amount $20,000
Venue 12000
Marketing & Advertisement expenses 4000
Hotel, airfare & food of judges and invited special guests 5000
Entertainers 4000
Total 25000