HomeMy WebLinkAboutContractCAG-21-307
12-20-2021
ATTEST:
Jason A. Seth, City Clerk
Approved by Cheryl Beyer via 11/1/2021 email
August 23, 2021
City of Renton
Attention: Jeff Minisci
1055 S Grady Way, Suite 600
Renton, WA 98057
Re:Renton City Hall: Pre-design | Programming
Project Number 2210268.01
Dear Jeff:
Mackenzie appreciates this opportunity, and we are pleased to present to the City of Renton (“Client”) the following scope
of services and fee proposal for tenant improvements and upgrades to the Renton City Hall in Renton, WA.
Mackenzie’s integrated team of design professionals will provide Interior Design services for the above project. Our team
has been chosen specifically for their technical knowledge and design expertise related to this project type, and a
demonstrated ability to successfully deliver projects with a high level of client service.
The Basis of Design for the Pre-design | Programming phase of this project is to develop a programming study and block
stacking plans for City Hall that allows for growth, flexibility, and adaptability to Client needs for workplace approaches
and practices for evolving flexibility and space planning options for design strategies for adaptation of the built
environment. The programming document and stacking plan studies will be utilized for future tenant improvements,
proposals for those tenant improvements will be prepared as those departments moves occur.
SCOPE OF SERVICES
Phase 1: Pre-Design | Programming Time Duration: 10-12 Weeks
Provide guidance in defining the project vision, goals and design objectives that will drive the subsequent design process.
1.Meetings – Standing Weekly PM Meetings: During the course of the project,Mackenzie will communicate via 30-
minute weekly conference call check-ins.
2.Meeting – Core Team:Conduct one (1) project kickoff meeting at Client’s office to initiate the Pre-Design Phase.
Design team attendance will include Mackenzie. This meeting will serve as:
A. A project initiation meeting to introduce the team with point of contact, communication flow, project tasks
and process.
B. Review of the developed preliminary project schedule. Major milestone dates, preliminary meeting targets
and next steps will be reviewed and identified.
C. Baseline budget/estimate establishment. Review of the existing project scope understanding, phasing and
initial budget baseline for the project will be discussed, which will outline early anticipated Hard and Soft
Costs for the project. At the conclusion of the meeting, a baseline MACC target for the project will be
established and utilized in subsequent discussions to guide project scope, programming, and overall budget
alignment.
August 23, 2021
City of Renton
Attention:Jeff Minisci
1055 S Grady Way, Suite 600
Renton, WA 98057
Re:Renton City Hall: Pre-design | Program
Project Number 2210268.01
Dear Jeff:
Mackenzie appreciates this opport y of Rento
of services and fee proposal for nton City H
ckenzie’s integrated tea Design services
een chosen specifically for their technical knowledge and design expertise relat
rated ability t el of client service.
Desi f this project is to develop
y,and adaptability to Client n
ing options for design strategi
king plan studies will be utilized fo
epared as those departments moves o
roject vision, goals and design objectives that will drive
Weekly PM Meetings:During the course of the project,Mac
erence call check-ins.
2.Team:Conduct one (1) project kickoff meeting at Client’s office t
ttendance will include Mackenzie.This meeting will serve as:
A.ject initiation meeting to introduce the team with point of contact, co
d process.
B.Review of the developed preliminary project schedule. Major milestone da
and next steps will be reviewed and identified.
C.Baseline budget/estimate establishment. Review of the existing project sco
initial budget baseline for the project will be discussed, which will outline
Costs for the project. At the conclusion of the meeting, a baseline MAC
established and utilized in subsequent discussions to guide project scope, p
alignment.
amming
rtunity, and we are pleased to present to the City of Renton (“Client”) the following scope
o or tenant improvements and upgrades to the Renton City Hall in Renton, WA.
Mack eam of design professionals will provide Interior Design services for the above project.Our team
has been chosen specifically for their technical knowledge and design expertise related to this project type, and a
demonstrated ability to successfully deliver projects with a high level
The Basis of Design for the Pre-design | Programming phase of t a programming study and block
stacking plans for City Hall that allows for growth, flexibility needs for workplace approaches
and practices for evolving flexibility and space planning options for design strategies for adaptation of the built
environment.The programming document and stacking plan studies will be utilized for future tenant improvements,
proposals for those tenant improvements will be prepared as those departments moves occur.
S C O PE O F S ERVICES
Phase 1: Pre-Design | Programming Time Duration:10-12 Weeks
Provide guidance in defining the proj the subsequent design process.
1.Meetings –Standing We ckenzie will communicate via 30-
minute weekly confer
Meeting –Core Te to initiate the Pre-Design Phase.
Design team atte
A A projec mmunication flow, project tasks
and p
Re tes, preliminary meeting targets
ope understanding, phasing and
early anticipated Hard and Soft
C target for the project will be
rogramming,and overall budget
P 2 06.749 .9993 F 5 03.228.1285 W M C KNZE.COM Logan Building , 500 Union Streett, #410, Seattle, WA 98101
ARCHITECTURE INTERIORS STRUCTURAL ENGINEERING CIVIL ENGINEERING LAND USE PLANNING TRANSPORRTATI ON PLANNING LANDSCAPE ARCHITECTURE
Portland, Oregon Vancouver, Washington Seattle, Washington
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DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 2
D. Minutes for this meeting will be prepared by Mackenzie.
3.Discovery:Provide up to one (1) discovery session with Client and the key Client stakeholder group (via
teleconference) to establish a thorough understanding of the project vision, goals and objectives, and allow for
initial staff engagement. We will facilitate dialogue with staff to identify opportunities, challenges, and big picture
goals for the project. This meeting is anticipated to lead into programming and can occur as a standalone meeting
or just prior to programming workshops. Mackenzie will facilitate the meeting.
4.Meeting – Core Team and Key Stakeholders:Provide up to twelve (12) – 1-hour workshops (one per department
via teleconference) with Client-identified key staff for program interviews. We will issue a program questionnaire
in advance of the programming workshop and facilitate review of the building components in detail including:
Confirmation/refinement of program elements, and their relative size and space needs, support and shared space
requirements, preliminary adjacencies, and orientation on the site. Design team attendance will include
Mackenzie.
5.Programming:Based on the programming workshop, develop program document and visioning summary to
capture information from initial discovery session and staff interviews. The programming document will
encompass staffing and program needs for existing, immediate, near-term and growth for a 20-year projection.
Space allocations will include space sizes, quantities and unique requirements specific to individual needs. A draft
program will be released for Client review. Up to one (1) review meeting with Jeff Minisci is included.
6.Existing Building As-Builts:Site verify the existing building and field verify measurements for preparation of
electronic BIM (Revit) model. An electronic BIM (Revit) model will be required for planning, further design
development and construction documents for the project. Site measurements and documentation to include
observable and accessible locations. All unobservable or inaccessible locations will utilize existing available as-
built or permit drawings to infer built conditions.
7.Stacking Plans:Content developed during programming and discovery will be utilized to perform initial stacking
plans to inform program feasibility (i.e. block diagrams of department assignments to each floor) and to inform
the pre-design cost estimate. A revised program and stacking analysis will be issued to the cost estimator for pre-
design estimating. Concurrently, content will be issued to Client for review and comment at the subsequent
meeting.
8.Meeting – Core Team:Meet once with the Core Team with Client (virtually) to review the final draft program,
Stacking Plans and pre-design cost estimate. Provide one (1) revision for final Client approval. In conjunction with
program confirmation, the team will review the pre-design cost estimate and discuss project scope options,
prioritization and next level program alignment with the budget. Early scoping determinations by Client and final
program confirmation will be utilized to develop conceptual adjacency diagrams for the building arrangement
during Schematic Design. Design team attendance will include Mackenzie.
9.Notice to Proceed:Prior to moving onto Schematic Design, Client will provide written notice to proceed to
Mackenzie. At this time, Mackenzie and Client will evaluate the project scope estimated costs, design scope and
associated fees to determine alignment prior to moving into Schematic Design.
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 2
D.Minutes for this meeting will be prepared by Mackenzie
3.Discovery:Provide up to one (1)discovery session wit
teleconference) to establish a thorough understanding o
initial staff engagement. We will facilitate dialogue wit
goals for the project. This meeting is anticipated to
or just prior to programming workshops. Macken
4.Meeting –Core Team and Key Stakeholders:
via teleconference)with Client-identified ke
in advance of the programming worksho
Confirmation/refinement of program e
requirements, preliminary adjacen
Mackenzie.
5.Programming:Based on the
capture information from
encompass staffing and p
Space allocations will i
program will be rele
Existing Building
electronic BIM
velopmen
rvab
ocum
ws.The
erm and g
irements spe
meeting with Jef
nd field verify me
model will be require
ect. Site measurements
or inaccessible locations
amming and discovery will be ut
diagrams of department assignme
gram and stacking analysis will be issu
t will be issued to Client for review an
with the Core Team with Client (virtually)to
st estimate. Provide one (1) revision for final Clie
am will review the pre-design cost estimate and
program alignment with the budget. Early scoping de
will be utilized to develop conceptual adjacency diagram
gn. Design team attendance will include Mackenzie.
9.Prior to moving onto Schematic Design, Client will provid
his time, Mackenzie and Client will evaluate the project scope est
associated fees to determine alignment prior to moving into Schematic Design.
zie.
with Client and the key Client stakeholder group (via
g of the project vision, goals and objectives, and allow for
with staff to identify opportunities, challenges, and big picture
to lead into programming and can occur as a standalone meeting
kenzie will facilitate the meeting.
s:Provide up to twelve (12)–1-hour workshops (one per department
key staff for program interviews.We will issue a program questionnaire
shop and facilitate review of the building components in detail including:
m elements, and their relative size and space needs, support and shared space
cencies, and orientation on the site. Design team attendance will include
e programming workshop, develop program document and visioning summary to
m initial discovery session and staff interviews e programming document will
d program needs for existing, immediate, near-ter growth for a 20-year projection.
ll include space sizes, quantities and unique requirements specific to individual needs. A draft
eleased for Client review. Up to one (1) review meeting with Jeff Minisci is included.
6.ng As-Builts:Site verify the existing building and field verify measurements for preparation of
electronic BIM (Revit) model. An electronic BIM (Revit) mo ed for planning, further design
development and construction documents for the project. Site measurements and documentation to include
observable and accessible locations. All unobservable or inaccessible locations will utilize existing available as-
built or permit drawings to infer built conditions.
7.Stacking Plans:Content developed during programming and discovery will be utilized to perform initial stacking
plans to inform program feasibility (i.e. block diagrams of department assignments to each floor) and to inform
the pre-design cost estimate. A revised program and stacking analysis will be issued to the cost estimator for pre-
design estimating. Concurrently, content will be issued to Client for review and comment at the subsequent
meeting.
8.Meeting –Core Team:Meet once wi review the final draft program,
Stacking Plans and pre-design cost ent approval. In conjunction with
program confirmation, the team discuss project scope options,
prioritization and next level p eterminations by Client and final
program confirmation will be utilized to develop conceptual adjacency diagrams for the building arrangement
during Schematic Design
Notice to Proceed:Prior to moving onto Schematic Design, Client will provide written notice to proceed to
Mackenzie. At this time, Mackenzie and Client will evaluate the project scope estimated costs, design scope and
associated fees
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 3
FEE SUMMARY
Our fixed fees for the disciplines and related design services described above are as follows:
Pre-Design | Programming:$37,000
TOTAL: $37,000
Reimbursable expenses (printing, copying deliveries, ride share vehicles, application-based transportation, mileage, etc.)
are not included in the fee outlined above and will be invoiced at 1.12 times the cost.
ASSUMPTIONS
Please review and notify Mackenzie if Client believes that any of the Assumptions listed here are either inaccurate or
unreasonable prior to project commencement. Please also notify Mackenzie if any additional clarity is needed for the
Client to fully understand these Assumptions. In addition to the Scope of Services outlined above, we have assumed the
following:
1. Scope and fee are based on Client not hiring a third party Client Representative to act on their behalf during any
phase(s) of the project. If a third-party PM is hired by the Client, Mackenzie reserves the right to estimate scope
and fee impacts that will result in additional services.
2. The Client will not be pursuing sustainability certification for the project (i.e. LEED, Green Globes, WELL, etc.).
3. The Client will approve the Documents at the conclusion of each phase prior to proceeding with the next phase.
Redesign efforts after prior Client approvals, including but not limited to Client-driven design modifications, value
engineering, cost reduction alternatives to the approved design, or other such changes, will be provided as an
additional service, with scope, schedule, and fees to be evaluated on a case-by-case basis.
4. Mackenzie Scope of Service and fees are based on project phases running in sequential order without delay, pause
or project being put on hold for any reason between phases.
5. Client is responsible for all fees paid to public bodies having jurisdiction over the project.
6. Subject to the applicable Standard of Care, Mackenzie will design the Project in accordance with applicable laws,
including current Federal ADA Accessibility Standards and as required by the Authority Having Jurisdiction (AHJ)
for Building Permit per the AHJ’s current edition of the governing building code, and by reference therein ANSI
ICC/A117.1 (“Building Code”) for new construction. Notwithstanding the foregoing sentence, the Client
acknowledges that various governmental codes and regulations, including without limitation the ADA and FHA,
are subject to varying and sometimes contradictory interpretation and that the ADA is not a detailed building
code. In the case of such conflicts or differing interpretations, Mackenzie will notify the Client thereof and will
endeavor to design to the most stringent interpretation acceptable to the AHJ.
7. All meetings will occur at City Hall or via tele-conference, other than construction site meetings unless specifically
noted otherwise within the Scope of Services outlined above. We will record and distribute minutes following
each meeting for all meetings through all phases up to Construction Contract Administration.
8. Building/Site Renovation: Mackenzie will work with the Client to align on the Client’s program for the Project,
including goals and objectives, and will develop the design in accordance with applicable codes and laws, subject
to and in accordance with the applicable standard of care. Client acknowledges that Projects involving additions
and remodels of existing sites/buildings (compared to new construction) create more uncertainty and subjectivity
as to code and law interpretation and increases the chance that applicable agencies will have differing
interpretations that might require redesign services. Such agency interpretations may not be made known until
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 3
F EE SUMMARY
Our fixed fees for the disciplines and related design services desc
Pre-Design | Programming:
TOTAL:
Reimbursable expenses (printing, copying deliveries
are not included in the fee outlined above and w
ASSUMPTIO N S
Please review and notify Mackenzie if iste
unreasonable prior to project commencement. Please also notify Mackenzie if any add
Client to fully understand these A ces outline
following:
Scope and fee are Representative t
phase(s) of the p nt, Mackenzie rese
and fee impac
Client for the project (i.e.LEED
ien ion of each phase prior to p
ng but not limited to Client-dr
approved design, or other such
fees to be evaluated on a case-by-ca
sed on project phases running in seque
son between phases.
o public bodies having jurisdiction over the
of Care, Mackenzie will design the Project in a
Accessibility Standards and as required by the Aut
HJ’s current edition of the governing building code
de”) for new construction. Notwithstanding the f
ous governmental codes and regulations, including witho
g and sometimes contradictory interpretation and that the
of such conflicts or differing interpretations, Mackenzie will no
sign to the most stringent interpretation acceptable to the AHJ.
7.All meetings will occur at City Hall or via t ele-conference, other than construction
noted otherwise within the Scope of Services outlined above. We will record a
each meeting for all meetings through all phases up to Construction Contract Adm
8.Building/Site Renovation:Mackenzie will work with the Client to align on the C
including goals and objectives, and will develop the design in accordance with ap
to and in accordance with the applicable standard of care.Client acknowledges t
and remodels of existing sites/buildings (compared to new construction) create m
as to code and law interpretation and increases the chance that applicabl
interpretations that might require redesign services.Such agency interpretation
escribed above are as follows:
g:$37,000
$37,000
ies, ride share vehicles, application-based transportation, mileage, etc.)
will be invoiced at 1.12 times the cost.
if Client believes that any of the Assumptions listed here are either inaccurate or
mmencement. Please also notify Mackenzie if any additional clarity is needed for the
e Assumptions.In addition to the Scope of Services ed above,we have assumed the
fo
1.e based on Client not hiring a third party Client Representative to act on their behalf during any
e project. If a third-party PM is hired by the Client rves the right to estimate scope
and fee impacts that will result in additional services.
2.The Client will not be pursuing sustainability certification fo D, Green Globes, WELL, etc.).
3.The Client will approve the Documents at the conclusion of each phase prior to proceeding with the next phase.
Redesign efforts after prior Client approvals, including riven design modifications, value
engineering, cost reduction alternatives to the approved design, or other such changes, will be provided as an
additional service, with scope, schedule, and fee ase basis.
4.Mackenzie Scope of Service and fees are based on project phases running in sequential order without delay, pause
or project being put on hold for any reason
5.Client is responsible for all fees paid to public bodies having jurisdiction over the project.
6.Subject to the applicable Standard of Care, Mackenzie will design the Project in accordance with applicable laws,
including current Federal ADA Accessibility Standards and as required by the Authority Having Jurisdiction (AHJ)
for Building Permit per the AHJ’s current edition of the governing building code, and by reference therein ANSI
ICC/A117.1 (“Building Code foregoing sentence, the Client
acknowledges that various governmental codes and regulations, including without limitation the ADA and FHA,
are subject to varying and sometimes contradictory interpretation and that the ADA is not a detailed building
code.In the case of such conflicts or differing interpretations, Mackenzie will notify the Client thereof and will
endeavor to desig
All meetings wi site meetings unless specifically
oted otherw nd distribute minutes following
mee ministration.
Client’s program for the Project,
plicable codes and laws, subject
that Projects involving additions
more uncertainty and subjectivity
le agencies will have differing
ns may not be made known until
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 4
the Construction Documents and/or Plan Check phase of the Project. Accordingly, Clientacknowledges and agrees
that Mackenzie expressly excludes any services necessary to address these types of differing code and law
interpretation issues from Mackenzie’s scope of services, and that such services (including any necessary redesign
services) will, upon Client’s approval, be performed by Mackenzie as an additional service.
9. Conditions not depicted on available existing site and/or building documents, provided by the Client, or readily
visible on project walkthroughs are excluded. Such impacts will be evaluated at the time of discovery and
addressed via additional services as necessary.
10. Mackenzie will rely on Client-provided existing facilities information for project, including but not limited to type
of construction, building area, occupancy classification and other such parameters affecting design, construction
documents, and permitting.
11. Based upon our limited initial understanding of the project, it does not appear that a seismic upgrade will be
required to the existing facilities as triggered by code or other jurisdictional requirements. These triggers typically
include, but are not limited to, change of use/occupancy classification or modification to existing structural
systems. Should it be determined throughout the course of the project that a seismic upgrade is required, such as
through further understanding of the program, code analysis, or feedback from the authority having jurisdiction,
those impacts will be evaluated and added as additional services.
12. Square footage calculations will be provided as required to confirm compliance with building and zoning code
requirements only.
13. Mackenzie will utilize Revit as the documentation platform for the project. Our proposed scope/fee is based on
the Revit model Level of Development (LOD) of 200 - 300 as necessary for Mackenzie to facilitate design and
produce Construction Documents. We anticipate that Client consultants/vendors will also utilize Revit for their
documentation, will be responsible for modeling and detailing their respective components, and will comply with
Mackenzie’s expectations for document control standards. Mackenzie will develop the base model file and provide
it to the consultant team for coordination.
14. Regardless of level of Revit Model Level of Development (LOD) and anticipated and/or non-anticipated use by the
Client, Client’s consultants, vendors, General Contractor and/or any other third party not the original author of
the Revit model and data contained therein; with or without Mackenzie’s knowledge, nothing in the Revit model
supersedes the formally issued stamped and signed hard copy Construction Documents.
15. For additional Assumptions related to the Scope of Services of our retained consultants, refer to their attached
proposals.
EXCLUSIONS
Please review and notify Mackenzie if Client believes that any of the Exclusions listed here are to be included in
Mackenzie’s Scope of Services prior to project commencement. Please also notify Mackenzie if any clarity is needed for
the Client to fully understand these Exclusions. In addition to any Exclusions outlined within the proposal above, we have
also excluded the following from our proposed scope of services.
1. Client provided consultant services
1.a. Geotechnical Engineering investigation/testing and related specifications.
1.b. Hazardous materials mitigation design.
1.c. Coordination of Client provided consultants not identified at the date of this proposal.
2. Land Use Process/Permitting
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 4
the Construction Documents and/or Plan Check phase of the P
that Mackenzie expressly excludes any services necessar
interpretation issues from Mackenzie’s scope of services,
services) will, upon Client’s approval, be performed by
9.Conditions not depicted on available existing site a
visible on project walkthroughs are excluded.
addressed via additional services as necessary
10.Mackenzie will rely on Client-provided exist
of construction, building area, occupancy
documents, and permitting.
11.Based upon our limited initial und
required to the existing facilities
include, but are not limited t
systems. Should it be determ
through further understa
those impacts will be e
Square footage calc
requirements on
Mackenzie wil
e Revit m
uce
uir
r mo
at a seis
ack from t
irm compliance
for the project. Our
00 as necessary for Ma
Client consultants/vendor
d detailing their respective co
andards. Mackenzie will develop
evelopment (LOD) and anticipated an
neral Contractor and/or any other third
erein; with or without Mackenzie’s knowle
mped and signed hard copy Construction Docu
ed to the Scope of Services of our retained con
Please review and notify Mackenzie if Client believes that any of the Exclusions list
Macke ervices prior to project commencement. Please also notify Macke
the Client derstand these Exclusions.In addition to any Exclusions outlined with
also excluded the following from our proposed scope of services.
1.Client provided consultant services
1.a.Geotechnical Engineering investigation/testing and related specifications
1.b.Hazardous materials mitigation design.
1.c.Coordination of Client provided consultants not identified at the date of t
2.Land Use Process/Permitting
e Project.Accordingly, Client acknowledges and agrees
sary to address these types of differing code and l aw
es, and that such services (including any necessary redesign
by Mackenzie as an additional service.
e and/or building documents, provided by the Client, or readily
d. Such impacts will be evaluated at the time of discovery and
ary.
xisting facilities information for project, including but not limited to type
ncy classification and other such parameters affecting design, construction
nderstanding of the project,it does not appear that a seismic upgrade will be
es as triggered by code or other jurisdictional requirements. These triggers typically
d to, change of use/occupancy classification or modifica tion to existing structural
ermined throughout the course of the project that a seismic upgrade is required, such as
standing of the program, code analysis, or feedback from the authority having jurisdiction,
e evaluated and added as additional services.
12.alculations will be provided as required to confirm compliance with building and zoning code
only.
13.Mackenzie will utilize Revit as the documentation platform fo proposed scope/fee is based on
the Revit model Level of Development (LOD) of 200 -300 ackenzie to facilitate design and
produce Construction Documents. We anticipate that Cl rs will also utilize Revit for their
documentation, will be responsible for modeling and detailing their respective components, and will comply with
Mackenzie’s expectations for document control standards. Mackenzie will develop the base model file and provide
it to the consultant team for coordination.
14.Regardless of level of Revit Model Level of Development (LOD) and anticipated and/or non-anticipated use by the
Client, Client’s consultants, vendors, General Contractor and/or any other third party not the original author of
the Revit model and data contained ther edge, nothing in the Revit model
supersedes the formally issued stamped and signed hard copy Construction Documents.
15.For additional Assumptions related to the Scope of Services of our retained consultants, refer to their attached
proposals.
E XCLUSI O N S
ease review and notify M ted here are to be included in
kenzie’s Scope of Serv enzie if any clarity is needed for
nt to fully unde hin the proposal above, we have
ded the fo
s.
this proposal.
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 5
2.a. Appeals, variances, public hearings, land use approvals, conditional use reviews, or any required
adjustments other than as specifically outlined within our Scope of Services above.
2.b. Meetings with public agencies or other meetings other than those specifically identified in Scope of
Services above.
2.c. Formal Building code interpretation requests and/or appeals.
2.d. Permits other than those identified within the proposal identified above (e.g., phase permitting, trade
permits, separate demolition permit, any other special permits).
3. Standard Design Items
3.a. Square footage calculations beyond those required to confirm compliance with building and zoning code
requirements. (Calculation of gross, net, and rentable square footages, such as BOMA calculations, are
not included).
3.b. Redesign efforts necessitated by Client’s General Contractor’s cost estimate exceeding Client’s budget by
more than the following at the end of each Pricing Cycle:
I. 100% Schematic Design Phase: 20%.
II. 100% Design Development Phase: 15%.
III. 50% Construction Documents Phase: 10%.
IV. 100% Construction Documents Phase: 5%.
4. Other Design Disciplines
4.a. Mechanical/Plumbing/Electrical engineering.
4.b. Fire Protection and/or Fire Alarm Engineering, Design and/or Specifications.
4.c. Acoustical engineering design and/or services.
5. Unique Design services
5.a. Floor vibration analysis and design for footfall impact.
5.b. Equipment support or racking systems.
5.c. Graphics and/or signage design, permitting, and related coordination.
5.d. Furniture selection, specifications, requirements and all related coordination.
5.e. Sustainability Certification Services.
6. Construction process
6.a. Evaluate and act on post-bid substitution requests.
6.b. Process and act on partial or incorrect (multiple rounds) of non-compliant submittals.
6.c. Review of contractor proposed change order proposal (COP) pricing.
6.d. Materials testing/special inspections.
6.e. As-built certification to local jurisdiction unless noted specifically above within our Scope of Services.
7. Graphics/BIM
7.a. Presentation-level 3D renderings other than conceptual studies to describe design intent or as utilized as
part of Mackenzie's design process unless specifically noted within our Scope of Services above.
7.b. Marketing materials.
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 5
2.a.Appeals, variances, public hearings, land use app
adjustments other than as specifically outlined with
2.b.Meetings with public agencies or other meetin
Services above.
2.c.Formal Building code interpretation reques
2.d.Permits other than those identified wit
permits, separate demolition permit,
3.Standard Design Items
3.a.Square footage calculations b
requirements. (Calculation
not included).
3.b.Redesign efforts nece
more than the follo
I.100% Sche
II.100% D
III.50% C
IV.10
her Desig
M
stima
ng, Design and/or Specificatio
vices.
gn for footfall impact.
g systems.
esign, permitting, and related coordination.
cifications, requirements and all related coordina
ation Services.
act on post-bid substitution requests.
nd act on partial or incorrect (multiple rounds) of non-complian
of contractor proposed change order proposal (COP) pricing.
6 erials testing/special inspections.
6.e.built certification to local jurisdiction unless noted specifically above w
7.Graphics/BIM
7.a.Presentation-level 3D renderings other than conceptual studies to descri
part of Mackenzie's design process unless specifically noted within our Sc
7.b.Marketing materials.
pprovals, conditional use reviews, or any required
within our Scope of Services above.
tings other than those specifically identified in Scope of
ests and/or appeals.
within the proposal identified above (e.g., phase permitting, trade
t, any other special permits).
beyond those required to confirm compliance with building and zoning code
on of gross, net, and rentable square footages, such as BOMA calculations, are
cessitated by Client’s General Contractor’s cost estimate exceeding Client’s budget by
llowing at the end of each Pricing Cycle:
hematic Design Phase: 20%.
Design Development Phase: 15%.
% Construction Documents Phase: 10%.
100% Construction Documents Phase: 5%.
4.Other Design Disciplines
4.a.Mechanical/Plumbing/Electrical engineering.
4.b.Fire Protection and/or Fire Alarm Engineering ons.
4.c.Acoustical engineering design and/or servic
5.Unique Design services
5.a.Floor vibration analysis and design
5.b.Equipment support or racking sy
5.c.Graphics and/or signage desig
5.d.Furniture selection, specifications, requirements and all related coordination.
5.e.Sustainability Certificati
6.Construction process
6.a.Evaluate and ac
6.b.Process and nt submittals.
6.c.Review of
6.d.Materia
e.As-b within our Scope of Services.
be design intent or as utilized as
cope of Services above.
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 6
7.c. No Navisworks files or Clashing will be provided or performed. Deliverables shall be PDF and/or hardcopy
only. (Revit model RVT files and DWG exports will not be provided.) Revit models and sheets will be
created to Mackenzie standards.
7.d. No formal BIM Execution Plan will be provided. Nothing in the Revit model supersedes the formally issued
stamped and signed hard copy Construction Documents.
7.e. Use of CAD Drawings or BIM models by any parties other than the design team.
8. Expenses/Billing
8.a. Reimbursable expenses.
8.b. Special billing requirements required by Client outside of Mackenzie's standard billing procedures.
8.c. Building permit fees, design review fees, or any other fees paid to public bodies having jurisdiction over
the project.
It is our understanding the project will start in the next 2-3 weeks. Please note that this proposal is valid for 90 days.
We look forward to working with the City of Renton on this new project. If you need additional information or have any
questions, please do not hesitate to call.
Sincerely,
Kim Doyle Brett Hanson, AIA
Project Manager Principal in Charge
Enclosure(s): Reimbursable Rates Schedule
City of Renton
Renton City Hall: Pre-design | Programming
Project Number 2210268.01
August 23, 2021
Page 6
7.c.No Navisworks files or Clashing will be provided or pe
only. (Revit model RVT files and DWG exports wi
created to Mackenzie standards.
7.d.No formal BIM Execution Plan will be provided
stamped and signed hard copy Constructio
7.e.Use of CAD Drawings or BIM models by a
8.Expenses/Billing
8.a.Reimbursable expenses.
8.b.Special billing requirements re
8.c.Building permit fees, design
the project.
It is our understanding the project w t this p
We look forward to working w you need add
estions, please do not hes
ly,
Brett Hanson, AIA
Principal in Charge
performed. Deliverables shall be PDF and/or hardcopy
will not be provided.) Revit models and sheets will be
ed. Nothing in the Revit model supersedes the formally issued
ion Documents.
y any parties other than the design team.
required by Client outside of Mackenzie's standard billing procedures.
ign review fees, or any other fees paid to public bodies having jurisdiction over
t will start in the next 2-3 weeks. Please note that this proposal is valid for 90 days.
We look forward to working with the City of Renton on this new project. If you need additional information or have any
questions, please do not hesitate to call.
Sincerely,
Kim Doyle
Project Manager
Enclosure(s):Reimbursable Rates Schedule
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467
O:\WP\WP Library\ADMIN-GENERAL OFFICE\Rate and Reimbursable Schedules\Reimbursables-SEA.docx April 2018
REIMBURSABLE CHARGES
Mackenzie will charge the following standard, cost-based rates for in-house reimbursable items listed
below:
IN-HOUSE PRINTING
Scanning – Black & White
Small Format: $0.25/sheet
(8-1/2 x 11 - 11 x 17)
Large Format: $1.00/sheet
(Including Half Size)
Scanning –Color
Small Format: $0.50/sheet
(8-1/2 x 11 - 11 x 17)
Large Format: $3.00/sheet
(Including Half Size)
Printing/Copying – All Sizes
Black & White: $0.21/sq. ft.
Full Color: $4.00/sq. ft.
Fax
Local: $1.00/sheet
Long distance: $1.30/sheet
OTHER IN-HOUSE REIMBURSABLE ITEMS
Digital Photo Documentation
$15.00/download
Check Generation Fee
$25.00
Automobile Mileage
Billed according to IRS guidelines
Delivery Service
Fixed rates: $7.75 to $54.40
(depending on mileage)
Data Supplies
CD documentation: $15.00
DVD documentation: $30.00
Report Binder
Without tabs: $3.00/book
With tabs: $4.00/book
Foamcore:$4.25/sheet
O:\WP\WP Library\ADMIN-GENERAL OFFICE\Rate and Reimbursable Schedules\Reimbursables-SEA.docx
REIMBURSABLE
Mackenzie will charge the following standard, cost
below:
IN
Scanning –Black & White
Small Format: $0
(8-1/2 x 11 -11 x
Large Forma
(Including
Scanning –
Sm
:
cal:
Long distance:
HOUSE REIMBURSABLE ITEMS
d
Mileage
Billed according to IRS guidelines
ery Service
Fixed rates:$7.75 to $54.40
(depending on mileage)
Data Supplies
CD documentat
DVD document
Report Binder
Without tabs:
With tabs:
Foamcore:
April 2018
E CHARGES
st-based rates for in-house reimbursable items listed
IN-HOUSE PRINTING
$0.25/sheet
1 x 17)
mat:$1.00/sheet
ng Half Size)
–Color
Small Format: $0.50/sheet
(8-1/2 x 11 -11 x 17)
Large Format:$3.00/sheet
(Including Half Size)
Printing/Copyinggg –All Sizes
Black & White:$0.21/sq. ft.
Full Color:$4.00/sq. ft.
Fax
Local $1.00/sheet
Lo $1.30/sheet
OTHER IN-HO
Digital Photo Documentation
$15.00/download
Check Generation Fee
$25.00
Automobile Mil
Bil
Delivery
tion:$15.00
ation:$30.00
$3.00/book
$4.00/book
$4.25/sheet
DocuSign Envelope ID: AD2864C1-1547-41A8-81A0-18A7D209B467