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HomeMy WebLinkAboutRecord Drawing Process and Requirements rentonwa.gov/permitservices | developmentengineering@rentonwa.gov | 425-430-7240 6/27/2025 | Page 1 of 4 CITY OF RENTON Ι PERMIT SERVICES RECORD DRAWING PROCESS AND REQUIREMENTS This document provides the standards for Record Drawings. Record Drawings are required for all plans approved for construction as part of a Civil Construction Permit. RECORD DRAWING SUBMITTAL AND ACCEPTANCE PROCESS 1. Initial Submittal: The Applicant submits a digital (PDF) set of Record Drawings to the Development Engineer assigned to the project for preliminary screening. 2. Preliminary Review: The Development Engineer reviews the Record Drawings with the Public Works Inspector. Allow up to three (3) business days for this review. 3. Preliminary Response: The Development Engineer notifies the Applicant either that: a. A hard copy may now be submitted, or b. Revisions are required before hard copy submittal. 4. (If Revisions Are Required) Resubmittal of Digital Drawings: The Applicant revises the digital Record Drawings and resubmits them to the Development Engineer. The revised set is re-reviewed by the Project Manager and Public Works Inspector. 5. Hard Copy Submittal: Once approved for hard copy submittal, the Applicant provides one (1) hard set of Record Drawings to the Development Engineer. 6. Comprehensive Review & Walkthrough: The Development Engineer, Current Planner, and Construction Engineering Inspector review the hard copy Record Drawings. The Current Planner and Inspector conduct a field walkthrough with the Contractor to verify constructed improvements. Note: Walkthroughs must be coordinated directly by the Contractor with the Construction Engineering Inspector. Timing depends on completion of all permitted improvements and may take several weeks. 4. Final Review Comments: The Development Engineer consolidates and provides all remaining comments from City reviewers to the Applicant. 5. Final Revisions: The Applicant incorporates all final comments into the Record Drawings. 6. Final Submittal: The Applicant submits the final PDF and CAD files of the Record Drawings to the Development Engineer. The Engineering Plans are to be revised to show accurate locations of storm, sewer, water mains, other water appurtenances, structures, conduits, power poles, light standards, vaults, width of streets, sidewalks, landscaping areas, building footprints, temporary shoring wall/soil anchors, channelization and pavement markings, property lines, easements, etc. The record drawings will meet the following minimum requirements. GENERAL REQUIREMENTS 1. “As-built” (post-construction survey) conditions shall be documented during the construction of the project and Record Drawings shall be provided to the City at the completion of the project. 2. All improvements must be located and documented both horizontally to within one-tenth of a foot (0.1') and vertically to within one-hundredth of a foot (0.01') by a radial survey or by a station offset survey. rentonwa.gov/permitservices | developmentengineering@rentonwa.gov | 425-430-7240 6/27/2025 | Page 2 of 4 RECORD DRAWING PROCESS AND REQUIREMENTS 3. The As-Built Survey must be based on the same baseline or control survey used for the construction staking survey for the improvements. 4. All survey work shall be performed under the supervision of a Licensed Professional Surveyor. 5. All subsurface improvements shall be surveyed prior to backfilling. Close cooperation between the installing contractor and the Surveyor is therefore required. 6. Dimensions from ROW centerline for utility features in the public ROW, or from property line for utility features located within easements, shall be recorded. 7. As-built information shall be documented on plan and profile views of the Engineering Plans. The profile view shall note any changes from the design finished grade over each utility. 8. Items not built shall be crossed out. Changes to design attributes (e.g., elevations, pipe lengths) shall have a strikethrough or be crossed out and relabeled in bold font. 9. Asset ownership changes (e.g., City-owned to Private or other agency and vice-versa) shall be clearly noted. Easement boundaries and recording numbers shall be recorded if obtained. 10. Record Drawings shall be prepared, stamped, and signed by a Professional Engineer or Professional Land Surveyor Licensed in the State of Washington. 11. All plans showing as-built information in the Record Drawings and the cover sheet of the Record Drawings shall include a stamp that indicates that the plan sheet contains as-built information. The stamp shall read: “Record Drawing: The information on this drawing indicates changes made to the construction documents based upon utility as-built survey performed by ___________________, dated _____________, and transferred to the reproducible drawings by the engineer.” 12. Record Drawings shall include as-built plans for all the utilities and street items specified later in this Section. Plans showing as-built information can be swapped for the original permitted plan in the larger Record Drawing plan set if the applicant does not wish to submit as-built plans for all drawings included in the approved set of civil construction plans. The Record Drawing plan set shall include a full set of plans. Record Drawing submittals that do not include the full plan set are not acceptable. 13. Minor location and elevation adjustments for permitted improvements can be shown using plan callout updates. Any minor updates shown using plan callout updates shall show the original plan callout with a strikethrough. 14. Major location and elevation adjustments for permitted improvements should be shown in the as-built location in the Record Drawing plans and Record Drawing CAD. All plan callouts should be updated to indicate the as-built location. 15. If the Applicant has any question if the adjustment shown on the Record Drawings is minor or major, contact the Development Engineer assigned to the project. SPECIFIC REQUIREMENTS STORM UTILITY 1. Catch Basins, Manholes, Inlets, cleanouts: Location by centerline station and offset, size, structure type, grate type, manufacturer, and elevations of rim and all inverts. 2. Pipes: Length (based on horizontal distances from center of structure to center of structure), size, material, slope, and manufacturer. 3. Culverts: Length (based on ends of pipe), shape, size, material, slope, manufacturer, and elevations of inverts. 4. Underdrains: Pipe location, material, cleanout locations, size, slope, and length. rentonwa.gov/permitservices | developmentengineering@rentonwa.gov | 425-430-7240 6/27/2025 | Page 3 of 4 RECORD DRAWING PROCESS AND REQUIREMENTS STORMWATER MANAGEMENT 1. Vaults: Material, type, size, shape, control system and elevations (orifice size, weir dimensions, orifice inverts, weir elevations), bottom elevation, and access locations, control volume, control elevation, live storage volume, and dead storage volume. 2. Ponds: Size, shape, control structure location, control elevations (orifice size, weir dimensions, orifice inverts, weir elevations), overflow elevation, bottom elevation, and water surface shape (spot locations around edge of water). 3. Biofilter, Swales: Length, width, inlet invert, and outlet invert. 4. Infiltration system, French Drains: Pipe location, material, size, slope, length, inlet inverts, and bottom elevation. WATER UTILITY 1. Existing Utilities: Location by centerline station and offset, depth of cover, type of utility, and Size. 2. Mains: Length (based on horizontal distances from center of fitting to center of fitting), size, material, manufacturer, type of joint restraint, and depth of cover. 3. Valves: Location by centerline station and offset, depth to top of operating nut, size, manufacturer, type (e.g., gate valve, butterfly valve), and joint type (e.g., MJ x MJ). 4. Fittings: Location by centerline station and offset, size, fitting type (e.g., 45° bend), and joint type (e.g., MJ x MJ). 5. Services: Location by centerline station and offset (measured to center of meter box), service size, and meter size. 6. Hydrants: Location by centerline station and offset (measured to center of hydrant), distance from valve to hydrant, and depth of bury (e.g., 5' bury). 7. Fire System/Private fire pipe: Location of Post Indicator Valve (PIV), location of center of Fire Department Connection (FDC), location of four corners of vault, materials, sizes, and locations of pipe and appurtenances. 8. Abandoned and Removed Utilities: Indicate the full extents of all water main, water system components, and other utilities abandoned in place or removed. SANITARY SEWER 1. Manholes: Location by centerline station and offset, diameter, type, manufacturer, and elevations of rim and all inverts. 2. Pipes a. Gravity: Length (based on horizontal distances from center of manhole to center of manhole), size material, slope, and manufacturer. b. Force Main: Length (based on horizontal distances from center of fitting to center of fitting), size, material, manufacturer, type of joint restraint, and depth of cover. 3. Fittings – Force Main: Location by centerline station and offset, size, fitting type (e.g., 45° bend), and joint type (e.g., MJ x MJ). 4. Side Sewer a. Residential: Material, size, length of side sewer stub and side sewer 2x4 location, and invert elevation at stub. b. Commercial: Material, size, and length of side sewer stub and distance between each cleanout. 5. Valves: Location by centerline station and offset, depth to top of operating nut, size, manufacturer, type (e.g., gate valve, butterfly valve), and joint type (e.g., MJ x MJ). 6. Sewer Pipe Manhole Additions (Tie in a manhole to existing pipe): Manhole diameter, type, manufacturer, and elevations of rim and all inverts. rentonwa.gov/permitservices | developmentengineering@rentonwa.gov | 425-430-7240 6/27/2025 | Page 4 of 4 RECORD DRAWING PROCESS AND REQUIREMENTS 7. Cleanouts: Size and elevation of rim. 8. Grease Interceptor/Oil Water Separator: Pipe material and sizes, and vault dimensions and size. STREETS 1. ADA Ramps: Slopes and measurements of all ramp elements including ramp, wings, and landings. Confirm all measurements including lengths and widths. Non-compliant ramps must have Maximum Extent Practicable approval from the City. 2. Monument Cases: Location and material. 3. Street Lighting/Signals: Location of streetlights (latitude and longitude), signal poles, other utility poles, junction boxes, and cabinets including Material, size, and manufacturer. 4. Street Signs: Location of all street signs. LANDSCAPING 1. Irrigation: Show entire irrigation system including meter. 2. Trees/Plantings: Note any plantings or trees that were not planted or retained. OTHER FEATURES 1. Franchise Utilities (Power, Gas, Cable, Telecommunications, Etc.): Location of all aboveground and underground franchise utilities. 2. Miscellaneous Features: Location of any features that have changes over the course of construction. CAD RECORD DRAWING STANDARDS 1. CAD files shall be able to be opened and saved using the latest version of AutoCAD. CAD files not compatible with the latest version of AutoCAD are not acceptable. 2. CAD files shall include all base files that are used to produce the record drawings. CAD base files shall be uncluttered and clean enough so that City staff can pull as-built information of City and private stormwater and sewer utilities to be included in City GIS mapping. All CAD base files shall be tied to a survey base. If the City Project Manager deems the CAD base files unusable, revisions may be required prior to final acceptance. 3. CAD sheet files (if used and are a separate file(s)) are not required for the record drawing submittal. 4. Do not include the digital signature of any registered professional with the CAD.