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HomeMy WebLinkAboutContractAGREEMENT FOR CMP REHABILITATION DESIGN SERVICES THIS AGREEMENT, datedfor reference purposes only as January 26, 2022, is by and between the David Evans and Associates an Oregon Corporation registered in Washginton. The City and the Consultant are referred to collectively in this this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide the services as specified in Exhibit A-C, which is attached and incorporated herein and may hereinafter be referred to as the Work 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Workconsisting of additions, deletions or modifications.Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth inExhibitBor as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than December 31, 2023. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $92,900.00, plus any applicable state and local sales taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Workshall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Workisperformed, the Consultant shall submit a voucher or invoice in aform specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for CAG-22-039 PAGE 2 OF 10 such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultan does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten(10) calendar of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the Cityafter partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards PAGE 3 OF 10 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant shall indemnify, defend, or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City PAGE 4 OF 10 during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming theduties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties, by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real persons or damages to property caused by or resulting from the concurrent negligence of the PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single PAGE 6 OF 10 behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non- not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of recourse to any remedy available at law or in equity. F. proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the ble control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Ken Srilofung 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7247 ksrilofung@rentonwa.gov Fax: (425) 430-7241 CONSULTANT Evan Henke 14432 SE Eastgate Way, Suite 400 Bellevue, WA. 98007 Phone: (425) 586-9750 Evan.Henke@deainc.com Fax: (425) 519-5361 PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if PAGE 8 OF 10 Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsibl that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management.project manager is Ken Srilofung. In providing Work manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Con Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the PAGE 9 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Evan Henke Sr. Associate _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 5/21/2021 Clb 1-28-22 (1876) 2-11-2022 Approved by Cheryl Beyer via 1/28/2022 email David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 EXHIBIT A Proposal and Scope of Work CMP Rehabilitation Design Services Project Understanding: We understand that the City of Renton (City) wishes to rehabilitate the existing storm drain culverts at two locations in order to: Repair or Replace the existing corrugated metal pipes (CMP) due to their age, defects and structurally poor condition, Reduce the risk of culvert failure and resultant localized flooding and soil destabilization Preserve public access and road safety to commuters. This scope addresses two (2) separate sites: Site A S 26th St.; at intersection with Benson Rd. S. CCTV inspection has revealed that 80 +/- lineal feet northerly under S 26th St. to an open outlet discharge, shows several structural faults that are a precursor to pipe failure. Initial viewing of the CCTV suggests that this pipe can be repaired through either a Cured In Place Pipe (CIPP) or through HDPE Slip Lining with a smaller diameter pipe. The project work will be to determine the repair method most likely to succeed and then prepare the construction This site does not appear to have adequate site construction access or construction staging area at the upstream or downstream end, which may further limit the construction methods available. Site B SE Royal Hills Dr.; is an open ended culvert passing seasonal drainage underneath the roadway. CCTV inspection has revealed that 60 +/- shows several structural faults that are a precursor to pipe failure. Initial viewing of the CCTV suggests that this pipe can be repaired through a Cured In Place Pipe (CIPP). The project work will be to verify the applicability of the repair and then This site does not appear to have adequate site construction access or construction staging area at the upstream or downstream end, which may further limit the construction methods available. Both sites will be assembled into a single construction package intended for a single bid award. Each project includes an allowance for unanticipated work (tasks A.7 and B.7). The primary consideration for this allowance is the potential for unknown design or construction conflicts. DEA does not anticipate any geotechnical work under the current project construction method concepts. Project Team: Project Manager Evan Henke, PE Project Engineer Craig Christensen, PE QA/QC Mary Dahl, PE Exhibit A CMP Rehabilitation Design Services 2 David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 Scope of Work Outline: The following outlines the tasks in the scope of work: 1. Project Management 2. Project Design Report 3. Plans 4. Special Provisions 5. Bidding Support 6. Construction Support 7. Unanticipated Tasks 8. Temporary Construction Easement Support Scope of Work Details: own project number. However, the scope of the work for each site is identical. The following details each task in the scope of work: 1. Project Management Project Planning Project Kick-off Meeting Project Coordination QA/QC of project deliverables (ie. construction plans, special provisions, cost estimates and design reports) Invoicing Scoping DEA will perform project planning including a pre-planning meeting with City personnel. Work for this task includes meeting to clarify the project limits, preparing monthly invoices, review the project status (cost, scope, and schedule), completing monthly status reports, and project close- out. This task also includes independent review to improve the quality of deliverables. Assumptions Duration to complete the design portion of the scope of work is approximately five (5) months (from Contract execution to bid ready documents). The construction portion of the schedule will be affected by the contractors availability and actions, this scope will assume three (3) months from bidding to construction completion. The work for both sites will be done simultaneously, where possible. Deliverables Monthly project invoices and progress updates for the duration of the scope of work Meeting minutes where appropriate Exhibit A CMP Rehabilitation Design Services 3 David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 2. Project Design Report Site Walkthrough Drainage basin analysis Pipe hydraulic capacity analysis Technical Letter report detailing the investigation, basin analysis and design recommendations QA/QC deliverables Assumptions A separate report for each site is required. Renton will provide survey drawing in DWG format and GIS SHP files as needed for the analysis. Deliverables Draft and Final letter report with PE stamp for each site in PDF electronic format 3. Plans 22x34 Plan Sheets (3 per site) 60% Review and Meeting 90% Review and Meeting Final Plans Quantities/Cost Estimate QA/QC of deliverables DEA will complete the engineering plans for the project. This task also includes quantity take offs and cost estimates for review by the District. Assumptions Project intent is to reduce pavement restoration, if any, to minimum possible. Project intent is to minimize surface or traffic disruption. Contractor will be required to submit Traffic Control plans to support their operations. Traffic control plans are not included. A separate TESC plan will not be required, applicable notes and callouts will be included on site plan. Deliverables 60% design plan set draft for City review (pdf) 90% design plan set draft for City review (pdf) 90% quantity take-off and construction cost estimate draft for City review (pdf and excel doc) Final construction cost estimate draft for District review (pdf and EXCEL doc) Final signed plan set with PE stamp for bidding (pdf and 1 full-size hard copy) Exhibit A CMP Rehabilitation Design Services 4 David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 4. Special Provisions (Specifications) Bid Form / Item Description Special Provisions review and additions 60% Review and Meeting 90% Review and Meeting Final Bid form and Special Provisions Review of City prepared bid package QA/QC of deliverables DEA will Provisions for the project. This task also includes 60%, 90%, and final draft project manual submission, review by the City, and review meetings (to coincide with plan reviews). Assumptions City will provide base documents in WORD format. Deliverables 60% outline of revisions for City review (pdf) 90% draft of Special Provisions and Bid Form for City review (pdf) Final Special Provisions for bidding (pdf, .WORD) 5. Bidding Support RFIs/Addendums Contractor Verification DEA will support the City qualifications. Assumptions Assumes no bid protests. Allows for 1 addendum and up to 2 RFIs. Deliverables RFIs/addendums as necessary 6. Construction Support Preconstruction Conference Submittals/RFIs Asbuilts Site Visits - Allowance Exhibit A CMP Rehabilitation Design Services 5 David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 DEA will provide support for construction throughout the duration of the project starting with attending the preconstruction conference with the contractor and City staff. Work for this task also includes reviewing and approving submittals, assisting the City This task also includes completing asbuilts. Assumptions City staff will perform the daily construction inspection. City inspector will work with contractor to provide complete asbuilt redlines to DEA. Deliverables Preconstruction conference notes Submittal reviews Asbuilt plan set to District 7. Unanticipated Tasks Allowance DEA has included an allowance for unanticipated tasks. This allowance will only be used at the direction of the City. 8. Temporary Construction Easement Support Identify space requirements and prepare a legal description for a temporary construction easement. Assumptions 2 locations; downstream area at S 26th St., upstream area at SE Royal Hills Dr. City will supply survey control and base mapping. Deliverables Draft and Final Legal Description with PLS stamp and Sketch Based upon the above task details and assumptions, our current understanding of the project, and your stated goals, we offer the attached Fee Estimate(s). Notes: The above task details and assumptions represent our current and best understanding of the engineering support required for this project. Additional task items or additional requests for information may result in an increase in engineering design services cost. If a non-scoped task request occurs, we will obtain your authorization prior to commencing the work. Budget: We propose a budget of $ 92,900.00 (not to exceed w/o authorization) for the engineering services described herein. See rates and Project Fee Estimates in Exhibit B. David Evans and Associates, Inc 14432 SE Eastgate Way Suite 400 Bellevue Washington 98007 Telephone: 425.519.6500 Facsimile: 425.519.5361 EXHIBIT B Billing Rates and Project Fee Estimates CMP Rehabilitation Design Services Billing Rates Billing rates for services set forth in the proposal shall be an amount equal to the Engineer's actual wage rates multiplied by a factor of 3.1. In addition, the Engineer shall be reimbursed for all out-of- pocket expenses incurred in the direct performance of the consulting services or attributable to a specific project at actual invoice charge times a factor of 1.1. Out-of-pocket expenses are defined as all costs, other than payroll costs, which are directly attributable to a specific project. They shall include items such as travel and related expenses, directly applicable technical expenses, long distance telephone, electronic computer and plotter equipment charges, blueprinting, postage, subcontractors costs, and such other items of expense incurred in the direct performance of the consulting services or attributable to a specific project. Mileage costs shall be based on the current reimbursement rate established by the Internal Revenue Service. All charges shall be subject to the NOT TO EXCEED contract limit. Staff wage rates are reviewed yearly and adjusted effective the last week of February. Resulting adjustments to the billing rates will not alter the NOT TO EXCEED contract limit. The Table below lists current staff and positions likely to be utilized for this contract and their 2021 billing rate for a comparative example. Position Staff 2021 Billing Rate per hour Sr. Project Manager Evan Henke $ 223.20 Project Manager Mary Dahl $ 181.36 Project Engineer Craig Christensen $ 167.40 Designer Billy Gibbs $ 108.50 CAD/GIS Technician David Jensen $ 133.30 Project Coordinator Lene Carp $ 82.15 Project Fee Estimates The attached Project Fee Estimates show the level of effort estimated and resulting charge for each scope item: Site A - S 26th St.: $ 46,900.00 Site B SE Royal Hills Dr. $ 46,000.00 Contract Total $ 92,900.00 Not To Exceed without prior authorization Project Number TBD Date 1/10/2022 Prepared By EFH Proj. Manager Proj. Engineer Design Engineer CAD/GIS Technician QA/QC Project Coord. 1 A Project Management 17 14 2 4 1 7 45 $8,236.00 2 A Project Design Report 8 15 8 6 1 1 39 $6,779.00 3 A Plans 6 18 20 25 4 1 74 $11,480.00 4 A Special Provisions 4 12 6 0 1 2 25 $4,390.00 5 A Bidding Support 2 6 4 0 0.5 2 14.5 $2,445.00 6 A Const. Support 7 17 10 4 0.5 0 38.5 $6,746.00 7 A Unanticipated Tasks 4 12 0 4 0 0 20 $3,636.00 8 A Temp. Const. Easement Support (1 loc)2 7 0 4 1 0 14 $2,441.00 8.1 Area 1 2 3 $600.00 8.2 Legal 1 5 4 1 11 $1,841.00 8.3 0 $0.00 50 101 50 47 9 13 270 $46,153.00 $747 Project Fee Estimate Summary and Total $46,153.00 $747.00 $747 Total Fee Estimate (Rounded)$46,900.00 City of Renton CMP Rehabilitation Design Services EXHIBIT B - Project Fee Estimate Site A: S 26th St. Estimated Direct Expenses (A) Mileage & Reproduction Estimated Labor - Civil Engineering Services DEA Labor Total Hours Total Est. FeeTask Total Personnel Positions and Project Hours David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400, Bellevue, WA 98007 425.519.6500 www.deainc.com Total Notes and Assumptions: (1) See Exhibit A-Proposal (2) All hours and expenses are estimated, and may be increased or decreased within the total budget limit at the discretion of DEA's project manager. The DEA project manager may transfer budget from estimated expenses to labor and vice versa, as the project manager may determine as appropriate. Work will be billed on a time and expense basis, subject to the limit of the not-to- (3) Client shall be responsible for direct payment of all permit, agency review, advertisement, service or other project expenses not expressly included in the Project Fee Estimate and/or Proposal letter. Total Estimated Labor Total Estimated Expenses Project Number TBD Date 1/10/2022 Prepared By EFH Proj. Manager Proj. Engineer Design Engineer CAD/GIS Technician QA/QC Project Coord. 1 B Project Management 18 13 2 4 1 7 45 $8,281.00 2 B Project Design Report 8 12 6 4 1 1 32 $5,696.00 3 B Plans 6 18 20 25 4 1 74 $11,480.00 4 B Special Provisions 4 12 6 0 1 2 25 $4,390.00 5 B Bidding Support 2 6 4 0 0.5 2 14.5 $2,445.00 6 B Const. Support 7 17 10 4 0.5 0 38.5 $6,746.00 7 B Unanticipated Tasks 4 12 0 4 0 0 20 $3,636.00 8 B Temp. Const. Easement Support (1 loc)2 7 0 4 1 0 14 $2,441.00 51 97 48 45 9 13 263 $45,115.00 $885 Project Fee Estimate Summary and Total $45,115.00 $885.00 $885 Total Fee Estimate (Rounded)$46,000.00 EXHIBIT B - Project Fee Estimate City of Renton CMP Rehabilitation Design Services Site B: SE Royal Hills Dr. Estimated Labor - Civil Engineering Services Task Personnel Positions and Project Hours DEA Labor Total Hours Total Est. Fee David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400, Bellevue, WA 98007 425.519.6500 www.deainc.com Total Estimated Direct Expenses (B) Mileage & Reproduction Total Estimated Labor Total Estimated Expenses Total Notes and Assumptions: (1) See Exhibit A-Proposal (2) All hours and expenses are estimated, and may be increased or decreased within the total budget limit at the discretion of DEA's project manager. The DEA project manager may transfer budget from estimated expenses to labor and vice versa, as the project manager may determine as appropriate. Work will be billed on a time and expense basis, subject to the limit of the not-to- (3) Client shall be responsible for direct payment of all permit, agency review, advertisement, service or other project expenses not expressly included in the Project Fee Estimate and/or Proposal letter.