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HomeMy WebLinkAboutContractCAG-22-045 2/18/2022Approved by Patrice Kent via 1/19/2022 email PAGE 8 OF 13 EXHIBIT 1: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM APPLICATION CRITERIA City of Renton 2022 Lodging Tax Grant Guidelines The City of Renton is soliciting project proposals that support and encourage tourism, cultural activities and tourism facilities in Renton, Washington. The funding source for projects awarded grant funds is the City’s share of taxes collected on overnight stays (hotel/motel/lodging) within the City of Renton. State law limits the use of lodging tax funds. All applications must be for one of the following uses: •Tourism marketing •Marketing and operations of special events and festivals •Operations of tourism-related facilities owned or operated by non-profit organizations •Operations and capital expenditures of tourism-related facilities owned by municipalities or public facilities districts only For grant funding year 2021, the Renton City Council approved $314,000 in grants funded by lodging taxes. As Lodging Tax funds vary from year to year, there is no guarantee of the total amount awarded or if any grant awards will be made. Grant Applications: We now only accept an online application that is available on the VisitRentonWA.com/LTAC. No paper forms will be accepted, and you must submit a separate application for each project/grant request. All Applications must include: •Estimates of how funding the activity will result in increases to people staying overnight, traveling 50 miles or more, or coming from another state or country. •How your project will o generate economic benefit through overnight lodging, sale of meals and goods, and/or construction of tourism-related facilities o increase recognition of Renton throughout the region as a destination for tourism o increase opportunities for tourism by developing new visitor activities If you request it from them, local hoteliers will work with your organization to track information for your event or project. If you need assistance, be sure to contact them prior to submission, as priority will be given to those projects which encourage and track overnight stays. Applications must be submitted no later than 4:30 p.m. (Pacific time) on Friday, October 22, 2021. No applications will be accepted after this deadline. Any questions concerning the application process may be directed to Jessie Kotarski, Economic Development Specialist, at 425-430-7271 or jkotarski@rentonwa.gov. APPLICATION DEADLINE: October 22, 2021 EXHIBIT 1 City of Renton 2022 Lodging Tax Grant Guidelines ~ Application Requirements & Instructions ~ General Information: •All applications will be reviewed by the City’s Lodging Tax Advisory Committee for potential funding recommendations. •It is highly recommended that you present your proposal to the Lodging Tax Advisory Committee. We will have new LTAC members who may not be familiar with your event. Presentations will be November 10, 2021, beginning at 9am via Zoom. Staff will reach out to schedule time slots. •Recommendations from the Committee will be presented for approval at the December 6, 2021 regularly scheduled City Council meeting (pending scheduling availability); grant recipients will be notified within 30 days. A Funding Agreement will be sent to you by the end of December. •You can upload any supporting materials online. Please limit your uploads to what is most relevant. •Funds will be paid on a reimbursement basis only. Organizations must first incur the expenses and then request reimbursement from the City on a specific reimbursement form that will be provided to you. If you received a grant in 2021 and your 2022 application is for the same event, you do not need to resubmit these items: o Your project summary o your IRS or State of Washington non-profit certification letters ALL Applicants must provide: •Proof of liability insurance including $1,000,000/occurrence and $2,000,000/general aggregate. The City reserves the right to waive this insurance requirement under certain circumstances. If your organization is awarded a grant, your insurance certificate must name the City of Renton as an “additional insured.” There are NO exceptions to this requirement. We expect organizations to renew their insurance prior to their project. •Active, non-expired City of Renton Business License. Information regarding acquiring a city business license can be found at rentonwa.gov/business. Email: licensing@rentonwa.gov or by phone 425-430-6851 COVID-19 CONSIDERATIONS: (1) The total amount of funds to be allocated to this grant program have not yet been determined. (2) Distribution of grant awards could be delayed or suspended if tourism promotion and/or events are restricted due to state or local COVID-19 mandates. SELECTION PROCESS When the application solicitation period opens, City will employ every opportunity to inform potentially eligible applicants of the funding process and its eligibility criteria. When the solicitation period closes, the Lodging Tax Advisory Committee Chair or his/her designee will review applications for completeness and eligibility. Applications will then be evaluated by the City’s Lodging Tax Advisory Committee, which will make funding recommendations to the City Council. The Council will make the final decision on project approval and funding levels. Staff will then consult with sponsors of approved projects to develop contracts and scopes of work. When the sponsors and Mayor sign the contracts, staff will notify sponsors to proceed. It is very important that applicants are aware of the following. •All contracts are reimbursement-based, i.e. the sponsor must expend funds on approved items and then seek reimbursement under terms of the governing contract. •Costs incurred for an approved project, cannot be reimbursed until all contracts have been signed by all interested parties including the city. •The project approval process requires two key steps: a) The Council’s approval of a spending plan, and b)The execution of the contract by signature of the City. Only after both steps are completed is a project sponsor authorized to begin incurring reimbursable costs. Because of the limited amount of funding available to support assistance requests, proposals will be evaluated on a competitive basis using the following criteria. COMPETITIVE CRITERIA Applications that meet the threshold criteria will be presented to the review panel for evaluation and scoring based on the following criteria. The Lodging Tax Advisory Committee may recommend full, partial or no funding for each project. The review panel will independently determine the level of funding for each project based on each project’s individual merit and components. A maximum of 100 points can be awarded in this area. 1.Project Impact. How will the City of Renton and/or the citizens be impacted by this project? 25 points 2.Clarity. Does the proposal clearly and concisely present a definite, well-described product for which the City’s assistance is being sought? If appropriate to do so, does the proposal describe how the City - supported product will be integrated into a larger effort (e.g., a brochure which promotes a cultural event: does the proposal describe the brochure as well as summarizing the purpose and scope of the event and the role the brochure will play in its success)? 20 points 3.Cost-effectiveness. Does the project propose an efficient, economical use of the City’s funds? 20 points 4.Degree of match. What is the proponent's percentage of matching resource? A match of at least 25% of the total project value (City funds plus sponsor’s share) is required; a higher rate will improve a project's stature accordingly. 10 points 5.Marketing. How will the proposed project be marketed and how will that marketing recognize the City’s participation? 10 points 6.Innovation. Does the project represent an unusual approach, or does it move the City’s Hotel/Motel program in a useful new direction? 10 points 7.Cooperative nature. What kind and degree of inter-organizational or inter-jurisdictional partnership does the project exhibit? 5 points BONUS POINTS The City has an interest in spreading the impacts of tourism more evenly over the entire year, expanding overnight stays, and in acting as a partner with other jurisdictions that collect their own Hotel/Motel funds. Bonus points will be accorded to proposals that can convince the Lodging Tax Advisory Committee that, if funded, the projects will advance these goals. A maximum of 20 additional points can be awarded in this area. 1. Off-season development. Will the project promote tourism development during the off-season (September 1 through June 30)? 10 points 2. Overnight visitorship. Has the project convincingly established that it will attract overnight visitorship? If so, does it quantify the anticipated stays and offer a credible method for corroborating the projections? 10 points PAGE 9 OF 13 EXHIBIT 2: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM BENEFICIARY’S APPLICATION 10/24/21, 9:11 PM EXHIBIT 2 - Beneficiary Application https://visitrentonwa.com/?gf_page=print-entry&fid=8&lid=1097&notes=1 1/4 2022 Lodging Tax Grant Application : Entry # 2022 Lodging Tax Grant Application : Entry # 10971097 Today's Date 10/22/2021 Project or Event Title Visitors Center Name of your Organization Renton Chamber of Commerce Contact Person and Title Diane Dobson - CEO Contact person email address Diane@GoRenton.com Phone (425) 226-4560 Organization Address 625 S 4th Street Renton, WA 98057 United States Map It Type of Organization Non-Profit Has your organization previously received a Lodging Tax Grant from the City of Renton? Yes Which type of category your project falls under per RCW 67.28.1816? Tourism-related facilities operated by a non-profit organization Funding Amount 150000.00 Project Summary Same as our most recent grant application plus we are doing additional events/activities to generate more traffic including a promotional 2022 Calendar of Major Renton Events and Opportunities, partnering with the City's communication department and our local organizations (utilizing the "communication tree" to hit more people). 10/24/21, 9:11 PM Print Preview : 2022 Lodging Tax Grant Application : Entry # 1097 https://visitrentonwa.com/?gf_page=print-entry&fid=8&lid=1097&notes=1 2/4 2022 Lodging Tax Grant Application : Entry # 2022 Lodging Tax Grant Application : Entry # 10971097 Project scope of work IN ADDITION TO OUR STANDARD VISITORS CENTER APPROACH: This past year we did a lot of transition from a heavily focusing on outside marketing approach to also incorporating an in-city marketing approach (due to the pandemic and social safety. Focusing on encouraging our local residents to get out, support the City, participate in small safe events, visit parks/businesses/hotels, utilizing hotels for "other" nontraditional purposes with markets, day use for networking, events at the hotel for additional awareness and marketing, etc.) We will continue to utilize that in-city marketing emphasis that we captured, but also capitalize on relationships we have in other states that have a demonstrated propensity to travel to the Renton/Seattle area (ie California, Colorado, Texas, New Mexico). One thing we have added to our approach is the allowance of the use of the Visitors Center for events, functions, markets and activities. We have had a variety of organizations use the Visitors Center for their functions - drawing in visitors from all around (birthday parties, book premieres, meetings, social gatherings, forums, markets, cultural activities, holiday events like Juneteenth and more). List the beginning and ending date of your project 1/1/2022 - 12/31/2022 What's your plan to encourage more overnight stays in Renton hotels to replenish the hotel/motel lodging tax fund? How specifically will you measure if people travel more than 50 miles or stay overnight? 10/24/21, 9:11 PM Print Preview : 2022 Lodging Tax Grant Application : Entry # 1097 https://visitrentonwa.com/?gf_page=print-entry&fid=8&lid=1097&notes=1 3/4 2022 Lodging Tax Grant Application : Entry # 2022 Lodging Tax Grant Application : Entry # 10971097 We have 6 ticketed events (maybe more) planned that will be putting a heavy emphasis on marketing outside of the immediate area (outside of 50 miles) and will partner with the hotels to offer packages available to overnight with codes to capture data for awareness. We will be working with partnering Chambers to promote each others events in our locales in order to drive additional business into those cities for events and functions. We are partnering with one of our members to bring in a national NBA supported event on workforce development, sports, recruitment and hiring. This event will be HQ in Kent at the Showare Center and we hope to promote local Renton hotels in this endeavor as Kent does not have the same variety of options Renton has. We will also be implementing "Experience Renton" package that combines businesses, experiences in Renton and hotel stays which promote our local goods and services (ie incentivizing those who stay in the hotel to disclose they are part of the package in order to receive their "Local Makers" baskets of food, drinks, candy, swag, and other "Renton" materials). We have a different "experience" package designed quarterly for visitors to experience what Renton has to offer during those seasons (ie the changing of the colors in fall, the cherry blossoms in spring, the beautiful water & outdoor adventures in summer and proximity to sports & activities in winter). We are working with our local businesses to help support this process and our realtors as well - with realtors believing out of area visitors equate to potential new customers. :) (Direct Count, Codes, Reservations, etc will be used for quantifying the same). We are supporting the Urban Market and Rain City Catering to put on the Renton Night Market on Tuesday nights. The first event is 12.14.21 and in 2022, they will be held every 2nd and 4th Tuesday. A night market draws a different crowd and we will be marketing and promoting to other cities that have night markets (ie Portland, Vancouver, San Francisco, Kentucky) and partnering with their market hosts to promote each others market events. In addition to the market we have beer garden, food trucks, vendors and community involvement. We anticipate between 500 - 4000 guests at various markets and 25 markets from 21-22. PLEASE NOTE - WE PLAN TO WORK WITH ALL OF THE HOTELS (so have checked all boxes) BUT THE LIST PROVIDED IS NOT ACCURATE. SONESTA SELECT AND SONESTA SIMPLY SUITES HAVE REPLACED SPRINGHILL AND TOWNPLACE. AS WELL, THERE IS DISCUSSION ECONO LODGE MIGHT BE ON THE MARKET. Which Renton Hotels will you be working with? Clarion Hotel Econo Lodge Hampton Inn & Suites Seattle/Renton Hilton Garden Inn Seattle/Renton Hyatt Regency Lake Washington Larkspur Landing Best Western Plus Renton Inn Residence Inn Seattle South/Renton Springhill Suites Seattle South/Renton TownePlace Suites Seattle South/Renton Attendance 10/24/21, 9:11 PM Print Preview : 2022 Lodging Tax Grant Application : Entry # 1097 https://visitrentonwa.com/?gf_page=print-entry&fid=8&lid=1097&notes=1 4/4 2022 Lodging Tax Grant Application : Entry # 2022 Lodging Tax Grant Application : Entry # 10971097 What isWhat is youryour predictedpredicted overalloverall attendance?attendance? Of your totalOf your total attendance, howattendance, how many do you predictmany do you predict will travel over 50will travel over 50 miles?miles? Of your overall attendance,Of your overall attendance, how many do you predicthow many do you predict will be from out of state ORwill be from out of state OR out of country?out of country? Of your overallOf your overall attendance, howattendance, how many will pay formany will pay for overnight lodging?overnight lodging? Of your overallOf your overall attendance, howattendance, how many will NOT paymany will NOT pay for overnightfor overnight lodging?lodging? 25,000 10,000 4,000 8,000 13,000 Budget LTAC-Scope-of-Work-2021.doc Application Certification I agree to the privacy policy. I understand the City of Renton and Washington state limitations placed on use of Lodging Tax funds and certify that the requested funds will be used only for the purposes described in this application or as approved by the City Council. I understand use of funds is subject to audit by the State of Washington. I have read and understand the criteria by which our application will be evaluated and understand that if our application is selected for funding, we will be required to enter into a binding agreement with the City to ensure completion of the project Name Diane Dobson Certification I certify that my statements are true and have approval from my board/agency to apply for this grant. I have read and understand the City of Renton Grant Guidelines and will provide all documentation requested by the City in support of this application. I consent to having this website store my submitted information to process this grant application. Upload any supporting documentation, including proof of insurance and your IRS determination letter if not previously provided to the City of Renton. Refer to the 2022 Grant Guidelines for a full list of documents required to be submitted with your application. LTAC-Scope-of-Work-20211.doc 2021 Renton Visitor Center Scope of Work and Budget $150,000.00 In moving forward this year, our emphasis is on “re-activating Renton.” This past year we included in our “tourist marketing”, additional marketing within our local community to get our residents out to safely experience Renton – with emphasis on our hospitality industry for the sake of business, traffic, continued marketing, etc. This was in response to an overall feeling of “local tourism” is critical to avoid community blight and continue to support the industries in operations. We will continue to work on reactivating through: ~ Web Presence ~ Our updated website continues to get hits and promotes Renton. It has a RFP section and groups, as well as individuals, continue to utilize the same. We have brought all posting in-house in real time and make constant improvements and upgrades to the same - linking to our YouTube Channel and innovative ideas to catch attention. Face Book, Instagram, Twitter will all be linked to our site with daily posting. We plan on pushing this website out in different capacities as it is developed – promoting not just our City of Renton but the tourism and business as well. We have multiple web presence approaches to support tourism, shopping, business and approach Websites: GoRenton.com, VisitRenton.org, RentonChamber.com, RentonChamber.us, UrbanMarketPopUp.Com, ShopLocalRenton.com Total anticipated costs toward web maintenance, development and continued presence: $15,000.00 ~ Visitor’s Guide ~ 30,000 guides are produced annually and distributed throughout Renton (hotels, restaurants, medical centers, workplaces) and the Pacific Northwest and mailed upon request in the USA and Internationally. The guide features Businesses, Attractions, Activities, Events and general information about Renton to attract visitors. The Guide is also on our website digitally. Every business is linked to their website or a fact page. In 2021 we are going to work with our local marketing partners (RTC, RSD, UW/Valley Medical, City of Renton) to put an emphasis on a branding and messaging consistent and/or complimentary with their messaging and outreach. Promoting Renton as a safe and welcoming space to experience and do business. This Visitors Guide is being designed to have a pull-out map for the entire city of Renton as well. ~ Branding – we are excited to work with local vendors to “brand” Renton. Merchandise, promotions, goods, activities, events, etc. We will be having a Chamber presence at events and activities and bring that branding with us with opportunity for purchase. This will not only promote “Renton” but our attractions and our businesses as well. ~ Media Advertising/ Print Advertising/Editorial - We will continue to deepen our relationship with the Puget Sound Business Journal and have established a new approach with the News Tribune. With the absence of a local newspaper, we have capitalized on promotions through Facebook and other Social Media sites. We will continue our outreach to 425 Magazine, USA Today Travel Section, Seattle Times, Northwest News, Washington Tourism. We will utilize funds in creating printed materials to promote various events and activities within the community including brochures printed with community event calendars, promotional materials for the new “Renton Night Market” and other related promotional support for events that will be held bimonthly, quarterly and annually (dependent upon each event). We will continue to work with our Marketing Group and Hospitality Group to promote the same. Total anticipated costs toward promotional advertising and branding: $25,000 ~ Visitor’s center and Chamber Fulfillment - The Chamber facility serves as a Visitor’s Center. We continue to meet with hotelliers to discuss ideas and how to better serve them. We continue our work with other regional and national connections with other visitors centers and chamber of commerces in effort to expand our outreach and broadcast. We have travel agents who we are working with and will be participating with travel shows in order to have a “Renton” presence for groups that are looking for spots to bring their groups and travels. In addition to the various outreach, we have the projected expenses as outlined in the LTAC application, for Operation of the Visitors Center, to include (but not be limited to): • Operation of the building/maintenance/staffing. • Referring inquiries to businesses. • Greeting and serving walk-in visitors. • Maintaining and answering phones, online requests. • Printing promotional material. • Mailing information in response to requests. • Responding to publicity and media leads. • Distribution of advertising and promotional material. • Participating in regional and state tourism activities. • Maintenance of printed material on display to visitors. • Visitor’s web site hosting and maintenance. IT Manager on site M-F. • Design and placement of advertising. • Design, printing and distribution of Visitor’s Guide • Visitor research (attending local education/training opportunities. • Utilization of the Visitors Center for smaller groups, functions and events (ie special events, markets, holiday celebrations and municipal promotions) Total Anticipated Cost $110,000.00 PAGE 10 OF 13 EXHIBIT 3: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM LTAC RECOMMENDATIONS Exhibit 3 PAGE 11 OF 13 EXHIBIT 4: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM CALL FOR APPLICATIONS 1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov | CITY OF RENTON FOR IMMEDIATE RELEASE Sept. 9, 2021 City of Renton Contacts Jessie Kotarski, Economic Development Manager, 425-430-7271 Kristi Rowland, Deputy Chief Administrative Officer, 425-430-6947 City of Renton accepting applications for 2022 Tourism Promotion Grants Deadline for applications is 4:30 p.m. on Friday, Oct. 22, 2021 RENTON, WA – Organizations with programs or activities that promote tourism in Renton can now apply for Lodging Tax Grants for 2022. Eligible events are not limited to within the Renton city limits. However, events must show measurable drive-in tourism within the city limits. Organizations may apply for multiple events. The grant application is online. Applications are due by 4:30 p.m. on Friday, Oct. 22, 2021. Finalists will present their requests to the Lodging Tax Advisory Committee on Nov. 10 via Zoom. The committee will make its final recommendations to Renton City Council in December. The grants are funded by Washington state’s Hotel -Motel Tax, which is collected on all in-city lodging stays of less than 30 days. Questions concerning the application process may be directed to Jessie Kotarski, Economic Development Manager, at 425-430-7271 or via email at jkotarski@rentonwa.gov. About the City of Renton The City of Renton, Washington, with a population of 106,500 (2021), is located on the southeast shore of Lake Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business climate have attracted nationally recognized companies that wish to provide employees and their families an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, the Seattle Seahawks, and the eternal resting place of Jimi Hendrix. More information is on our website, in news releases, or on Facebook, Twitter, and Nextdoor. ### Exhibit 4 PAGE 12 OF 13 EXHIBIT 5: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM REIMBURSEMENT REQUEST FORM 2 Exhibit 5 Lodging Tax/Tourism Promotion Grant Program Reimbursement Request Form RECIPIENT NAME: MAILING ADDRESS: CONTRACT NO: CHECKLIST FOR REIMBURSEMENT Evaluation Report  Final Report Form (for final requests only)  Copy of marketing/promotional materials illustrating use of the VisitRentonWA logo  Revenue/Expense report for event/project  Invoices with proof/documentation of paid status  Attached IRS Form W9 Date Invoice # Description Advertising Promotional Event Misc. Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Totals $ $ $ $ $ As grantee, I certify to the best of knowledge and belief the billed costs of disbursements are in accordance with the terms of the project and that the reimbursement represents the Hotel/Motel Tax specifications under Senate House Bill 5647 and which have not previously been requested . Authorized Agent Signature Date FOR CITY USE ONLY  Supporting documentation for expenses are determined to be eligible for reimbursement under the Lodging Tax Fund program.  Expenditures were incurred between the eligible dates of the contract agreement.  An IRS W-9 form has been reviewed.  Reimbursement submitted to the City no later than December 31, 2022. PAGE 13 OF 13 EXHIBIT 6: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM FINAL REPORT FORM Special Event/Festival Marketing/Tourism Promotion Facility Organization: Submitted By: Contract No: Activity Name: Activity Type: Activity Start Date: Activity End Date: Total Activity Cost: $ Total amount of Renton lodging tax funds requested: $ Total amount of Renton lodging tax funds approved: $ DEFINITION OF METHODOLOGY FOR QUESTIONS BELOW: This methodology is defined by the Joint Legislative Audit and Review Committee and is used for reporting to the Legislature about the use of lodging tax for each jurisdiction. •Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides likely to be affected by an event. •Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. •Representative Survey: Information collected directly from individual visitors / participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. •Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. •Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 sq. ft.). •Other: (please describe) Exhibit 6 Lodging Tax/Tourism Promotion Grant Program Final Report Form OVERALL ATTENDANCE Enter the total number of people predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who attended this activity/event; and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: 50+ MILES ATTENDANCE Enter the total number of people who travelled greater than 50 miles predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who travelled more than 50 miles to attend this activity/event; and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: OUT OF STATE / COUNTRY ATTENDANCE Enter the total number of people from outside the state and country predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people from outside the state and country who attended this activity/event; and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: PAID FOR OVERNIGHT LODGING ATTENDANCE Enter the total number of people predicted to pay for overnight lodging in Renton to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who paid for overnight lodging and attended this activity/event; and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: DID NOT PAY FOR OVERNIGHT LODGING ATTENDANCE Enter the total number of people predicted to attend this activity/event without paying for overnight lodging in Renton (this number would have been submitted on your application for funds); the actual number of people who attended this activity/event without paying for overnight lodging; and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: PAID LODGING NIGHTS Enter total predicted lodging nights in Renton (this number would have been submitted on your application for funds); and actual number of paid lodging nights-(One lodging night = one or more persons occupying one room for one night); and the method used to determine attendance. PREDICTED: # ACTUAL (ESTIMATED): # METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: Please describe any other information that demonstrates the impact of increased tourism attributable to the special event, festival, or tourism-related facility. RENTON SPECIFIC QUESTIONS: Did you experience a higher number of tourists this year? If not, what do you think was a contributing factor? Did you complete all of the items on your Scope of Work consistent with your application submitted to the Renton Lodging Tax Advisory Committee? If not, which items do you still need to complete? Do you plan on completing those items with your own resources? If so, when? Do you plan to do anything differently next year to expand your event, increase tourism to Renton, or increase visitors to your facility?